Parent - scholar handbook 2020-2021 - Eastside STREAM ...
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Parent – scholar handbook
2020-2021PARENT – SCHOLAR HANDBOOK
Greetings,
On behalf of the Board of Directors, Principal, Faculty, and Staff at Eastside STREAM Academy we
welcome you here at ESA. We are excited that you have decided to enroll your scholars in our school and
look forward to a rewarding school year.
This handbook is designed to acquaint you with policies and expectations of the school as well as give
parents information that will be beneficial throughout the school year. Please use the material as a guide to
a successful year.
The purpose of this guide is to provide you with valuable information that will help you better understand
some of the routines and procedures of Eastside STREAM Academy School
.
You have chosen Eastside STREAM Academy as your school of choice and it is our desire to make sure
ESA is a tuition free public school of choice. It is our endeavor to meet the academic, social, physical, and
emotional needs of not only your scholar, but all scholars. Our goal is to provide a curriculum of rigor and a
rich learning experience in the classroom.
Thank you again for choosing Eastside STREAM Academy as your school of choice. We work very hard to
meet your expectations and ours. In order to meet and exceed our expectations, we need the support of
our parents. The support of parents will ensure that we are creating and maintaining a safe, clean, nurturing
environment in which all scholars feel accepted, valued, respected, and ready to learn. We look forward to
serving your scholars.
High expectation equal high achievement for all.
Page 2MOTTO: High expectation equal high achievement for all.
OUR MISSION: The mission for Eastside STREAM Academy School, Inc. (ESA) is to cultivate a passion
for learning and community service. Scholars will reach high academic expectations and will be challenged
at the appropriate level through an engaging curriculum that places an emphasis on math, reading,
character education, and real-life application.
OUR VISION: ESA will transform scholars through the digital integration of Science, Technology, Reading,
Engineering, the Arts and Mathematics, which maximizes individual potential and ensures scholars are
well-equipped to compete globally through innovation, collaboration and creative problem-solving.
To this end, we will strive to make sure all scholars will have the following:
• Challenging learning experiences taught by highly qualified teachers, business partners,
local artists, and other community partners working collaboratively to prepare scholars to
become globally conscious learners beginning in Kindergarten;
• A challenging curriculum grounded in the Common Core and Essential Standards and
national standards that utilize research-based instructional methodology to deliver
instructions to a diverse body of learners;
• A challenging curriculum designed to meet the needs of all learners that prepares them for
diverse careers that utilizes 21st century skills, tools, technologies, and techniques
beginning in Kindergarten;
• Classes taught by educators who value learning and seek continual professional growth
and development in their area(s) of expertise.
To carry out this vision, a deep collaboration involving the entire school faculty, parents, scholars, and
community partners will be essential to the success of the scholars at all grade levels.
OUR GOAL: At Eastside STREAM Academy, our goal is to prepare scholars to possess the knowledge,
skills, behaviors, and talents to become successful 21st century learners.
TEACHER OBJECTIVE: To maximize the available time on task each day to provide high quality, well-
planned, and differentiated instruction aimed at meeting the needs of all scholars in all grades and in all
subjects.
OUR BELIEFS: We believe in preparing scholars to become productive citizens through learning
experiences that develop and encourage leadership, scholarship, citizenship, and community service
beginning in Kindergarten. We believe that for our scholars to compete globally, we must provide hands-on
learning experiences that incorporate technology, educational fieldtrips, economic literacy and financial-
literacy skills throughout the curriculum for all scholars in grades K-8. We believe that as 21st century
learners, scholars will have access to technology and other tools that will enable them to become global
learners, critical thinkers, and socially conscious beginning in Kindergarten. We believe that parents and
community members are vital to the success of our scholars, our school, and our staff. We believe that how
Page 3a scholar starts out in Kindergarten is an excellent indicator of his/her future goals and aspirations. We will
inspire, motivate, and prepare our scholars for college and other highly skilled avenues for future success
beginning in Kindergarten!
EASTSIDE STREAM ACADEMY PLEDGE
I pledge allegiance to my school, that I excel and follow every rule.
To keep me safe and show respect, to be organized and attentive is what I expect.
Responsibility is the key, patience and leadership were given to me.
So, panthers, panthers we shall soar, panthers, panthers hear me roar.
Academic Expectations
Every effort will be made to insure a scholar’s academic success at Eastside STREAM Academy. Time for
extended learning will be offered during the school day as well as after school. Teachers and parents must
work closely together to ensure a scholar’s academic success. Parents with scholars experiencing
academic and social difficulty are encouraged to meet with their respective teacher.
Admission Policy
The application of any eligible scholar and parent who agree to adhere to school’s policies will be accepted
if space is available.
The open enrollment period for each year’s new class will begin January through March of each year.
Eastside STREAM Academy (ESA) will give priority pre-lottery status in admissions to the following
scholars:
• Scholars who are the sibling of an already admitted and continuing scholar enrolled in ESA.
• Scholars who are the scholars of a current teacher or founding board member of the charter school
(school’s first year).
Scholars in these categories will be admitted automatically.
If the number of applications received during open enrollment exceeds the available number of openings,
then these applications will be placed in a lottery and assigned placement numbers as they are drawn.
The lottery, if necessary, will be held shortly after the end of the enrollment period and is open to the public.
Available classroom seats will be determined by the number of scholars reenrolling for the next school
year. All scholars intending to re-enroll for the next year will be given the opportunity to do so by filling out a
“Letter of Intent” to re-enroll. This form will be sent home prior to the end of the third quarter of school. If a
parent fails to return the Letter of Intent by the given due date, they will not be guaranteed a seat and must
reapply for enrollment. If, by the close of the open enrollment period, there are still openings available in a
grade, then scholars will be admitted on a first come, first served basis. Applications received after open
enrollment will be noted with the time and date received, and the scholars become eligible for admission in
the order received until all currently available openings are filled. Applications will be accepted after
classes begin.
Page 4Once a class is full, applications will be placed on a waiting list in the order drawn by lottery or received
after the lottery to be admitted to openings created by transfers as they become available. Incoming new
scholars will not be enrolled until after January 15.
After notification of acceptance, a scholar registration packet must be completed and submitted prior to the
scholar’s attending class. This includes health forms, birth certificate, and other required information. No
new scholars will be allowed to begin classes until proof of promotion from their previous school
has been received by Eastside STREAM Academy.
Eastside STREAM Academy will not enroll pupils over 19 years of age unless they have been continuously
enrolled in a North Carolina public school upon turning age 19. Eastside STREAM Academy admits all
scholars regardless of race, ethnic background, or religious preference.
Before & After School Program
The Before & After School Program (BASEP) at Eastside STREAM Academy provides a warm, caring
environment beyond school hours where your children have an opportunity to interact with school friends
and get homework completed before they arrive home. BASEP offers exciting activities which stimulate
children to be healthier and happier, including art activities, computer exploration, STEAM activities, EOG
preparation, games and sports.
BASEP utilizes age-appropriate materials and equipment for students. Using a curriculum correlated with
the Common Core and Essential Standards, the BASEP coordinator, school administrators and teachers
work together to ensure the program supports the learning taking place during the school day.
Besides academic support, the BASEP program focuses on the development of students’ social skills.
Program leaders are respectful and positive toward students, mindful of the importance of appropriate role
models. Students are encouraged to develop friendships with schoolmates that for some will last many
years.
Registration Fee: $47.00 family registration fee payable at time of registration
Weekly fees per student:
Before school – only $ 35.00 per week
After school – only $ 50.00 per week
Before & After school $ 70.00 per week
Teacher Workday $ 25.00 per day (additional per day)
Break Care $100.00 per week
Teacher Workday only $ 50.00 per day
Important Information:
Early closing: September 23, 2020; October 21, 2020, November 18, 2020;
January 20, 2021; February 17, 2021; March 24, 2021; May 19, 2021
Page 5Optional Break Care: Registration is on a first come, first served basis. Enrollment cannot exceed
staffing as ratios must be maintained. Proof of payment must be received prior to service being
rendered.
Payment options: Payments are only accepted online through website. Credit, Debit and prepaid
cards accepted.
Late pick up penalty: $1.00 per minute
Compliance with Other Laws
The school shall comply with all applicable federal laws and regulations, including, but not limited to such
laws and regulations governing employment, environment, disabilities, and civil rights, scholars with special
needs, transportation, and scholar records. The School shall comply with all applicable health and safety
laws and regulations, whether federal, state, or local.
Equal Education Opportunities
Eastside STREAM Academy provides equal education opportunities for all scholars and does not
discriminate based on race, gender, disability, nationality, or religious affiliation. The school adheres to the
legal obligations and requirements under section 504 of the Rehabilitation Act of 1973 and the Individuals
with Disabilities Act Amendments of 1997, including identification, evaluation, and provision of an
appropriate education.
Grievances
During the academic year problems and misunderstandings between scholars, parents, and teachers may
arise. The best way to resolve these problems is to keep an open, yet orderly channel of communication
between all parties. The following is a strategy that will allow an open channel of communication between
parents and the staff of ESA.
The following steps are critical in maintaining a sense of discipline.
Step 1: Make an appointment with your scholar’s teacher or team to discuss issues and concerns.
Remember that teachers will not be able to have conferences and lengthy conversations in the
classroom or in the hallway during class time. If you are not satisfied with the results from a teacher
conference go to Step 2.
Step 2: Contact the Principal and request a conference between yourself, the teacher, and the Principal.
The Principal will contact you with the conference time and location. Please allow 3-5 days for a
written response from the Principal unless it is an issue that threatens immediate safety, physical,
mental, or emotional health or constitutes a criminal act. If you are not satisfied with the results of
this conference go to step 3.
Step 3: Fill out the conflict resolution form to request a meeting with the ESA Executive Committee. Please
include your concerns and the results from the previous meetings. Please allow 3-5 days for a
written response from the school unless it is an issue that threatens immediate safety, physical,
mental, or emotional health or constitutes a criminal act.
Retention
Page 6Each scholar progresses at his/her own individual rate and level of preparation. There are times, however,
when the teacher believes it would benefit a scholar to spend an additional year at the same grade level. If
the scholar has made every effort to master the content, worked cooperatively with peers, and conducted
himself/herself in a manner that demonstrated willingness and readiness for learning, the scholar will be
guaranteed a space in the same grade the following year. On the other hand, if the scholar has not made
consistent effort as noted by his/her teachers, the scholar will be retained and placed at the bottom of the
waiting list. In such a case, the scholar may not be guaranteed a space for the following year due to space
limitations.
The decision to retain the scholar will be based on the evaluation of a number of assessments, including
end-of-grade scores, achievement of mastery, and other academic considerations specific to grade level
and the Eastside STREAM Academy School philosophy. Additionally, a scholar may be retained if the
scholar exceeds the maximum number of allowable absences of twelve days.
The teacher’s responsibility is to present this recommendation to the Principal. After discussion with the
teacher, a parent who does not agree with the decision to retain may appeal the decision to the Principal by
requesting a hearing.
Additionally, the charter school law was amended to include the following:
Reading Proficiency and Scholar Promotion
Scholars in the third grade shall be retained if the scholar fails to demonstrate reading proficiency by
reading at or above the third-grade level as demonstrated by the results of the State-approved
standardized test of reading comprehension administered to third grade scholars. The charter school shall
provide reading interventions to retained scholars to remediate reading deficiency, which may include 90
minutes of daily, uninterrupted, evidence-based reading instruction, accelerated reading classes, transition
classes containing third and fourth grade scholars, and summer reading camps.
Exceptions to the mandatory retention required by the law are available and should be discussed with the
Principal.
Solicitations
All solicitations are prohibited without the permission of the administration. This includes the selling of
tickets, candy, the distribution of political materials, the circulation of petitions, etc.
General School Expectations
Attendance
All scholars are expected to be at school each day unless they are ill or there is an emergency or they have
chosen to learn virtually. Virtual learners are expected to be logged in and participating in all school
activities. If a virtual scholar demonstrates poor attendance, the school may require the student to begin
attending in-person. North Carolina law requires certain attendance information, including parent
documentation when a scholar is absent (Public School Laws 1 15C-3 78). In certain cases, travel for an
educational purpose may be excused. Approval must be obtained before the travel.
Page 7It is the policy of the Board that any scholar with more than 12 absences (excused or unexcused)
shall be retained. Parents may appeal this if a medical condition exists which may have prevented
normal attendance.
If your scholar is absent from school, please send a note with your scholar on his/her return stating the
reason for the absence. Notes should be received at school no later than 2 days after the absence.
Undocumented absences cannot be excused. If the scholar is ill, the parent should call the office by 9:00
a.m. to report the absence each day that the scholar is out. In case of extended absences due to illness,
the teacher(s) will work with the returning scholar to schedule make-up work and test arrangements within
a reasonable time frame. Valid causes for absence will be illness, family emergency, and death in the
immediate family. This is the expectation for virtual learners as well.
Anticipated Absence (Vacations)
When a parent knows in advance that his/her scholar will be absent for an extended period of time, the
parent must inform the principal in writing two weeks before the absence will occur. It is the responsibility
of the scholar to obtain all assignments prior to their absence. All assignments must be completed and
submitted the first day that the scholar returns to class. Although these days may be excused, they will still
count against the total number of school days missed. Vacations are limited to one per year. This is the
expectation for virtual learners as well.
Absence Due to Religious Observances
Notification of anticipated absences due to religious holidays not designated in the school year calendar
must be submitted by the parent/guardian to the Principal at the beginning of the school year. This will
be placed in the scholar’s file. It is the responsibility of the scholar to obtain all assignments prior to the
absence. All assignments must be completed and submitted the first day that the scholar returns to class.
Tardiness – In Person Scholar
If an in-person scholar arrives after 8:05 a.m., the parent and scholar will need to go to the office to sign the
scholar in and get an admittance slip to present to the teacher. Please note that failure to get up on time
does not excuse a tardy. Scholars need to be in class no later than 8:00 a.m. All in person scholars who
are tardy must be signed in by the parent or adult. Without the signature of a responsible parent or adult,
the scholar will be marked absent. An older school-aged scholar does not count as the responsible adult. If
a scholar reports to school after 11:30am they are counted absent for that day.
Tardiness – Virtual Scholars
If a virtual learner signs on after 8:05, they are considered tardy. Please note that failure to get up on time
does not excuse a tardy. Scholars need to be logged in to the school wide morning meeting by 8:00 a.m. A
parent/guardian must send a message to their child’s teacher providing a reason for the scholar’s tardiness
if they are tardy. Without a communication from a parent or adult, the scholar will be marked absent. An
older school-aged scholar does not count as the responsible adult. If a scholar reports to school virtually
after 11:30am they are counted absent for that day.
Truancy
Truant is defined as a scholar subject to compulsory attendance who is absent without cause from such
attendance for a school day or portion of the day. Virtual Scholars are considered truant as well if they are
missing instruction without cause.
Page 8Bloodborne Pathogens
Any staff or scholar who is diagnosed as having blood borne diseases, e.g., AIDS, HIV, HBV, etc. shall be
allowed to continue to attend duties/school unless it is determined that the staff/scholar is too ill to attend or
presents a health risk to others. In any case of communicable disease, strict adherence to control
measures as defined by OSHA and the North Carolina Department of Environment, Health, and Natural
Resources, Division of Health Services will be observed.
Bullying
Bullying, cyber bullying, intimidation, repeated teasing or taunting, or use of offensive or degrading
language including, but not limited to, remarks that demeans a person’s race, religion, sex, national origin,
disability, intellectual ability or physical attributes are specifically prohibited. ESA has a zero tolerance for
bullying.
Celebrations
Due to COVID-19 we are not currently holding any celebrations in school. The ESA wellness policy goals
will be considered in planning all school-based activities, such as school events, field trips, parties and
assemblies. Foods and beverages served will be consistent with USDA standards: no carbonated
beverages; products that are high in fiber, low in added fats, sugar and sodium, in appropriate portion
sizes. Examples of appropriate foods and beverages include water, 100% fruit juice or non-carbonated
drinks with less than 150 calories per container; non-fat, low-fat, plain or flavored milk Graham crackers,
animal crackers, fresh fruit and fresh vegetables.
Cookies, cake, and candy should not be brought to school for birthday or holiday celebrations.
Classroom Supplies
Each teacher will issue a list of supplies required for the class and post it on the website before the
beginning of the school year. Parents are expected to replace used supplies throughout the year. Virtual
learners will need to same classroom supplies as in person learners. Virtual scholars are expected to have
the same classroom supplies as in-person scholars.
Classroom Visitation
Visitors are welcome at Eastside STREAM Academy School. In order to arrange a classroom visit at the
optimum time for both the visitor and the teacher(s), all visits are to be scheduled in advance by
contacting the school office during regular school hours. We ask that visitors sign in upon arrival and sign
out upon departure in the school office. Due to COVID-19, there will be no classroom visitors allowed while
scholars are on campus.
Cell Phones
The leadership and staff of Eastside STREAM Academy School prefer that scholars not have cell phones
at school. However, we know that a large majority of parents have purchased cell phones for their scholars
and they bring them to school.
Cell phone rules include:
1. Scholars may not use their cell phone to make calls or send texts during the school day.
2. The cell phone must remain in a book bag or purse during the school day.
3. Scholars may not use the cell phone to make calls or send texts while on the school bus.
Page 94. School personnel will confiscate visible cell phones and turn them in to the office.
5. A conference with the Principal is required for the return of the cell phone.
It is the expectation of the Eastside STREAM Academy School staff that parents will be proactive in making
sure their scholar follows the rules regarding cell phones. A scholar will be expected to comply with the
staff member who asks for his/her phone. Virtual scholars are expected to follow the cell phone policy as
well and not have or use a cell phone during instructional time.
Contacting Teachers
Eastside STREAM Academy encourages frequent and open communication between the parents and
teaching staff. Parents should use email as the first option for contacting their scholar’s teacher. Parents
can also call the school and leave a message for the teacher. Teachers will return calls after scholar
dismissal.
Discipline
Eastside STREAM Academy School is an academic institution and, therefore, all behaviors should reflect
the seriousness of this endeavor. ESA regards each scholar as a valuable part of the school community - a
community which values the dignity and worth of each individual is created by each member taking
personal responsibility for his or her behavior and respecting the personal and cultural differences of other
members in the community. ESA’s scholars are expected to display a courteous attitude at all times.
When scholars fail to do this, disciplinary action may take place.
Discipline and self-control are essential to the academic and social success of each scholar. ESA is
committed to helping scholars develop as productive citizens who demonstrate self-discipline, sound moral
character, and respect for our community of unique individuals.
The purpose of the discipline policy is to ensure a safe, positive, learning environment in the school while
taking into consideration the behavioral development of the scholars. For this reason, the aim of
disciplinary measures is to correct the scholars and help them learn from their mistakes except in cases
where the behavior is so severe that it puts the safety or integrity of the school in jeopardy. In most cases,
the appropriate faculty members within the classroom setting will handle situations requiring discipline
immediately and effectively. In some circumstances, either due to the seriousness or repetitive nature of
the offense, intervention by the principal or his or her designee is warranted. In any action requiring
probation or suspension the principal will be included in the decision-making process, and the parent or
guardian will immediately be notified. If the behavior could result in expulsion, the principal will suspend the
scholar, notify the Board and schedule a meeting of the parent or guardian with the Board. The decision of
the Board will be final.
Eastside STREAM Academy is implementing the 3 R’s
1. Respect Yourself!
2. Respect Others!
3. Take Responsibility for your Actions!
Page 10ESA Elementary School Discipline Plan 2020-2021
Purpose
To teach appropriate behaviors to replace unwanted/negative behaviors, instill intrinsic
motivation, and create and maintain a positive learning environment.
Behaviors Consequences and Intervention
Level 1 Intervention: Respond in the moment, redirect, re-teach appropriate
behavior and /or address in class meeting:
Procedures in
Level 2 Intervention: 1 on 1 Student/Teacher Conference- Possible
Addressing
Consequence: (Could include loss of privileges/fun activity, loss of technology,
Negative loss of flexible seating, modified recess/lunch, etc.)
Behaviors
Level 3 Intervention: Parent Phone Call –
Level 4 Intervention-Create an Individual Learning Plan (W/parent,
counselor, administrator)
Level 5 Intervention-Office Referral
*Teacher Consequences are part of the classroom discipline plan.
● Violation of classroom rules
● Inappropriate items that distract learning (Cards, toys, etc.)
Minor Offenses - ● Failure to keep hands and feet to self (K-2)
● Disregard for other’s feelings (bullying)
Initially ● Unacceptable or Disrespectful Language
addressed in the ● Profanity
classroom
Major Offenses – • Refusal to obey/insubordination
• Fighting
Immediate office
• Vandalism
referral • Possession of weapons
• Sexual Harassment Violations
• Imminent threat to others
Page 11Scholar Expulsion and Exclusion Policy
A pupil generally will not be suspended from school or recommended for expulsion and/or exclusion unless
the ESA Principal determines that the pupil has:
• Caused or attempted to cause or threatened to cause physical injury to another person.
• Possessed, sold or otherwise furnished any fire arm, knife, explosive, or other dangerous object,
unless in the case of possession of any such object, the pupil had obtained written permission to
possess the item from a certified school employee, which is concurred by the principal or the
designee of the principal.
• Unlawfully possessed, used, sold or otherwise furnished, or been under the influence of any
controlled substance or alcoholic beverage or an intoxicant of any kind.
• Unlawfully offered, arranged or negotiated to sell any controlled substance or an intoxicant of any
kind, and then either sold, delivered or otherwise furnished to any person another liquid,
substance, or material and represented the liquid, substance, or materials as a controlled
substance, alcoholic beverage or intoxicant.
• Committed robbery or extortion.
• Caused or attempted to cause damage to school property or private property.
• Stolen or attempted to steal school property or private property.
• Possessed or used tobacco, or any products containing tobacco or nicotine cigarettes, smokeless
tobacco, or chew packets or betel. This section does not prohibit use or possession by a pupil of
his or her own prescription products.
• Committed an obscene act or engaged in habitual profanity or vulgarity.
• Unlawfully offered, arranged or negotiated to sell any drug paraphernalia.
• Disrupted school activities or otherwise willfully defied the valid authority of supervisors, teachers,
administrators, school officials or other personnel engaged in the performance of their duties.
• Knowingly received stolen school property or private property.
Disciplinary consequences for behavior violation of the Scholar Code of Conduct
Scholars and parents will understand that the following disciplinary actions could be implemented for acts
enumerated in this section and related to school activities which occur at any time, including (but not limited
to) any of the following: while on school grounds, while going to or coming from school, during the lunch
period whether on or off campus, during, or while going to or coming from, a school sponsored activity.
Act of Violence
• Fighting is not allowed at ESA. This behavior is considered one of the most severe infringements
on the rights of others. It is also a direct attack on the educational process. Acts of violence,
whether directed at another scholar, teacher or adult will carry a severe penalty. Possible
disciplinary actions: On-campus suspension, home suspension or expulsion. Flagrant or repeat
offenses may result in a maximum consequence of expulsion and/or exclusion. Fighting on school
buses warrants a 911 call.
• Threatening to cause physical harm detracts from the educational setting and places scholars in
fear. Thus, depending on the severity of these actions, the following disciplinary actions may result:
On-campus suspension, work details, home suspension or recommendation for expulsion and/or
exclusion.
Page 12Weapons and Dangerous Objects
• Possession of a defined weapon will not be tolerated. Possession of a weapon will result in
disciplinary action -- home suspension or expulsion.
• Possession of fireworks and explosives or the use of these items will also result in home
suspension or expulsion.
Tobacco, Drugs, and Alcohol
ESA is a tobacco, drug and alcohol-free campus. Any possession or use of these substances is strictly
prohibited. Offenses of the rule may result in on campus suspension, home suspension or expulsion. This
rule, as all school rules apply for after school events and school trips. Possession of these substances with
the intent to distribute or sell will result in expulsion. The sale of look-alike drugs will result in home
suspension for the first offense and expulsion for any subsequent offense. Drug paraphernalia, whether
possessed for use or with the intent to sell or distribute, will be seen as an attempt to promote the
distribution and use of illegal drugs and will result in suspension or expulsion.
Stealing, Robbery, or Extortion
These offenses will result in on-campus suspension, work detail, home suspension or expulsion. The
severity of the crime and the number of offenses will dictate the punishment.
Damage to Property:
Caused or attempted to cause damage to school property will result in the replacement of the damaged
property by the scholar. The parent or guardian will also be held responsible for the replacement of the
damaged property.
Severe cases of damaging, defacing or mutilating school property such as arson, damage to windows,
playground equipment, computers, etc. may result in the suspension (on campus or home) or expulsion
and/or exclusion.
Profanity, Obscene Acts, Demeaning Racial Statements and Vulgarity:
These acts will be construed as an attack on the rights and privileges of other scholars who are attempting
to receive an education and the rights of teachers to teach. Therefore, the attempt or act of projecting the
above-named actions whether on clothes, written, verbal or through gestures is in violation of school policy.
The resulting disciplinary action will require changing offensive clothing, work detail, on-campus
suspension, home suspension, expulsion and/or exclusion or a combination of any of these actions.
Willful Disobedience
Willful disobedience is the intentional defiance of teachers and/or staff. Such action may be exhibited while
coming to and from school, on the bus, during the normal school day or on fieldtrips. For the safety of the
scholar and other scholars and the establishment of a nurturing learning environment, respect for faculty,
staff, and parents is necessary. All scholars will come to understand this policy. It may take more time,
patience and understanding to illuminate the younger scholars; however, scholar safety and a positive
educational environment must be maintained. Therefore, timeout, work details, and on campus suspension
may be employed. Repeated disobedience may result in a request to have a scholar evaluated by other
Behavior professionals. Every attempt will be made to correct the inappropriate behavior before actions of
home suspension and expulsion are considered.
Page 13Scholars are expected to demonstrate good citizenship and act in a reasonable manner. Failure to do so
will result in a reprimand, work detail, suspension, expulsion and/or exclusion. Public displays of affection
fall under this category.
Sexual Harassment
Prohibited sexual harassment includes, but is not limited to unwelcome sexual advances, request for
sexual favors, and other verbal, visual or physical conduct of a sexual nature. Submission to the conduct is
explicitly or implicitly made a term or condition of an individual's employment, academic status or progress.
Submission to or rejection of the conduct by an individual is used as the basis for academic or employment
decisions affecting the individual. The conduct has the purpose or effect of having a negative impact on the
individual's academic or work performance, or of creating an intimidating, hostile or offensive educational or
work environment and submission to or rejection of the conduct by the individual is used as the basis for
any decision affecting the individual regarding benefits and services, honors, programs, or activities at or
through the school.
Other types of conduct that are prohibited and may constitute sexual harassment include:
• Unwelcome leering, sexual flirtations or propositions
• Unwelcome sexual slurs, epithets, verbal abuse, derogatory comments or sexually degrading
descriptions
• Graphic verbal comments about an individual's body, or overly personal conversation
• Sexual jokes, stories, drawings, pictures or gestures
• Spreading sexual rumors
• Teasing or sexual remarks about scholars enrolled in a predominantly single-sex class
• Touching an individual's body or clothes in a sexual way
• Purposefully limiting a scholar's access to educational tools
• Cornering or blocking of normal movements
• Displaying sexually suggestive objects in the educational environment; and
• Any act of retaliation against an individual who reports a violation of the school's sexual
harassment policy or who participates in the investigation of a sexual harassment complaint.
Enforcement
The principal or designee will take appropriate actions to reinforce the Board's sexual harassment policy.
These actions may include:
• Removing vulgar or offending graffiti
• Providing staff in-service training and scholar instruction or counseling; or
• Taking appropriate disciplinary action to include reprimand, detention, on-campus suspension or
home suspension.
• Notifying law enforcement in necessary cases.
Act of Hate Violence
Causing, threatening, or attempting to cause or participate in an act of hate violence can be defined as
willfully interfering with or threatening another person's personal or property rights because of race,
ethnicity, national origin, religion, disability or sexual orientation. Speech that threatens violence, when the
perpetrator has the apparent ability to carry out the threat, may be considered an act of hate violence.
These offenses may call for reprimand, suspension, community service and/or expulsion.
Page 14Other Harassment
Intentionally engaging in harassment, threats or intimidation against a scholar or group of scholars when
the harassment is severe and pervasive and disrupts classes or creates disorder or an intimidating or
hostile educational environment will not be tolerated. These offenses may call for a reprimand, suspension,
community service and/or expulsion.
Appeal Procedures
The identity of the scholars other than the scholar appealing the suspension shall be protected to the extent
required by the Family Education Rights and Privacy Act (FERPA). There are several levels to the appeals
process to the long-term suspensions, expulsions and/or exclusion.
School-Level Disciplinary Hearings: held at the school and chaired by the appointed scholar due process
officer.
Administrative-Level Appeals: written appeals and school-level hearing materials reviewed by the
Principal.
Board-Level Appeal Hearings: held at special board meetings.
Page 15Code of Conduct
Scholars will not:
1. Compromise the safety of oneself or others through inappropriate behavior (horseplay).
2. Fight on campus, off campus on field trips or on school buses
3. Use profane, rude, or disrespectful language or gestures towards other scholars and/or adults.
4. Display mean, unkind, or unpleasant behaviors towards others, i.e. bullying, negative name calling.
5. Possess or use alcohol, tobacco products, marijuana, controlled substances or associated
paraphernalia on campus or while attending off-campus events.
6. Possess, threaten to possess, or use weapons of any kind as defined in NCGS 14-269 or powerful
explosives as defined in G.S. 14-284.1 on campus or while attending off-campus events.
7. Fight, show physical aggression, or display any inappropriate physical contact.
8. Misuse school or personal property of others.
9. Engage in personal harassment of any kind.
10. Leave school grounds without express permission of parent and/or Principal. Being outside the
boundaries of the school campus will be construed as leaving school grounds.
11. Engage in inappropriate displays of affection (full-body hugging, kissing, touching etc.).
12. Wear caps, do-rags, hair wraps, hoodies, and other gear that is not religiously affiliated indoors.
13. Litter or harm school property by damaging bathroom fixtures, writing on walls, destroying any
property in and around the building.
14. Violate the Dress Code
Page 16Disciplinary Actions
Most infractions of school rules will be addressed immediately by the teacher or staff member involved and
appropriate consequences will be decided. The following steps will be taken when a scholar’s behavior is
inconsistent with the school’s mission or standards of conduct:
1. The scholar will be expected to evaluate his/her behavior with the teacher, and to identify actions
that will result in the unacceptable behavior. This should include describing the inappropriate
behavior, identifying the rule or expectation, and alternatives to the behavior for the future. An
apology or restitution, as appropriate, may be required.
2. The scholar will be expected to correct his/her behavior immediately.
3. Excuses for a recurrence of the behavior will not be accepted.
4. Fighting on campus or school buses is an automatic suspension
5. Bus drivers are instructed to call 911 in the event there is a fight on the school bus
6. If the action plan is not successful and the behavior persists, the teacher and Principal will
determine appropriate disciplinary action which may include after-school community service, limits
on free play, exclusion from off-campus activities, parental attendance in class, suspension, or
expulsion for acts that are beyond the limits of Eastside STREAM Academy School expectations.
The following behaviors will not be tolerated and will result in immediate dismissal or suspension from
school without discussion. A recommendation for expulsion will be made by the principal to the board of
directors.
• Any action or threat of an action that could jeopardize the safety of others
• Possession of a weapon
• Defiance of a teacher or refusal to follow directions given by an adult in charge
• Using profanity in the presence of adults while on campus or at off campus events.
Appeals with regards to an expulsion and/or exclusion should be formally directed in writing to the Eastside
STREAM Academy School Board of Directors or its designee within two (2) days of the scholar’s dismissal.
The suspension will remain in place until the Board meets and reviews the appeal.
Both virtual and in-person scholars are held accountable for following the Code of Conduct.
Emergency Closing/Delay
In the event that there is an emergency closing parents will be contacted, and information will be placed on
the website.
Before School Closings
During inclement weather if school closing is necessary a phone and email blast will be sent out to parents.
Closing information will be on news flash.
During School Closings
During school closing parents will be contacted via phone and email blast.
Emergency Contact Information
Before the start of school, each scholar must have on file in the school office a Scholar Information Form
that contains health information, emergency telephone numbers, and parent signatures. Changes in this
information at any time during the school year should be reported to the office immediately. If an
Page 17emergency occurs at school, first aid will be administered, and parents will be immediately contacted. If
parents cannot be reached, the emergency contact person listed on the Scholar Information Form or the
family physician will be contacted. If the situation warrants, the school will call the Emergency Medical
Service. If a scholar becomes sick at school and needs to leave, the parents will be contacted, and the
parent or other adult authorized to pick up the scholar (listed on the Scholar Information Form) must sign
out the scholar from school.
Electronic Devices
Items such as CD players, MP3 Players, Game-Boys, tape recorders, toys, etc. are not allowed at school.
Any electronic device or toy will be taken and returned to the parents after the first offense. After the
second offense, the item will remain in the office and only returned at the end of school. Cell phones are an
exception to this policy. Please refer to the cell phone policy for more information. Virtual scholars should
not be accessing or using electronic devices, other than those used as instructional tools, during
instructional time.
Field Trips
Eastside STREAM Academy School recognizes that school trips are a fun and necessary part of education.
Permission slips and appropriate attire are required in order for the scholar to participate. Safety is a
primary concern of the school. Scholars are expected to wear their Eastside STREAM Academy School
embellished polo shirts on all field trips. In addition, scholars with persistent difficulty following classroom
directions will not be allowed to attend fieldtrips unless chaperoned by a parent. Scholars who consistently
disrupt the classroom have not received the necessary academic preparation to benefit from the trip.
Therefore, if a parent cannot chaperone, the scholar will not be allowed to participate in the fieldtrip
experience.
Knives
Eastside STREAM Academy School has a “No Knife” policy for scholars. This includes pocketknives,
folding knives, Bowie knives, and all other knives. Any scholar with a knife in his/her possession will have
the knife confiscated. The knife will be stored in the office until retrieved by a parent. A second incident may
result in suspension from school. Any scholar who threatens or intimidates another scholar or staff member
with a knife or any weapon will be immediately suspended and recommended for expulsion.
Health and Safety
Accidents/Injuries
In the event of a serious injury, the school staff will use our Emergency Information Form to contact you or
the person you have designated. If necessary, we will call 911 while we are still trying to reach you. Our
staff will complete an accident report to keep on file for insurance purposes. If the injury is minor, the
classroom teacher will exercise judgment in deciding to call you. In most cases you will be alerted so that
you will have the option of viewing the injury yourself.
The faculty and staff of Eastside STREAM Academy School are required by law to report any
suspected case of scholar abuse or neglect to the Department of Social Services.
Dispensing Medicine - prescription and non-prescription
All medication, prescribed and non-prescribed, may be administered, by office personnel only. Medication
for all scholars will be kept in a locked file cabinet in the front office. All medication bottles shall be properly
labeled with the scholar’s name, name of medication, dosage, how administered and the physician’s name
Page 18who prescribed the medication. Scholars who need to take prescribed medication must have a current
prescription and have a completed “Dispensing Medications Form” from the parent on file in the office
before the medication can be administered. Please stop by the office to fill out appropriate paperwork.
Please remember that the staff cannot dispense non-prescription medicine (such as aspirin or creams for
itching, etc.) to scholars, nor should scholars bring non-prescription medicine to school.
Sick Scholar
If your scholar becomes seriously ill at school, we will contact you immediately. If we cannot reach you, we
will use the Emergency Information Form to contact you or your emergency contacts. Please remember,
we cannot keep seriously ill scholars at school. Do not send sick scholars to school especially when
they are showing signs of sickness, such as COVID-19 symptoms, malaise, headache, nausea, vomiting,
abdominal pain, symptoms of upper respiratory infection or if they are known to have had exposure to a
communicable illness.
Fever
Scholars should not come to school with a fever of 100 degrees or higher.
COVID-19, Pink eye, ringworm, chicken pox, and other contagious conditions
To protect the school population, scholars with diseases that are easily spread must be kept at home until
treatment renders the scholars non-contagious.
• COVID-19 – If a person has had a negative COVID-19 test, they can return to school once there is
no fever without the use of fever reducing medicines and that they have felt well for 24 hours. If a
person is diagnosed with COVID-19 by a medical professional based on a test or their symptoms
or does not get a COVID-19 test but has had symptoms, they should not be at school and should
stay at home until they can answer YES to the following three questions:
1. Has it been at least 10 days since the individual first had symptoms?
2. Has it been at least 3 days since the individual had a fever (without using fever reducing
medicine)?
3. Has it been at least 3 days since the individual’s symptoms have improved, including cough
and shortness of breath?
A person can return to school, following normal policies, if they receiving confirmation of an
alternative diagnosis from a health care provider that would explain the COVID-19 like symptoms,
once there is no fever without the use of fever reducing medicines and they have felt well for 24
hours.
• Pink Eye (Conjunctivitis): Scholar may return to school with a doctor’s note, or after 24 hours
after antibiotic treatment has started, or when the eye is no longer red and swollen and discharge
and itching has stopped.
• Ringworm: Scholar may return to school after-treatment has begun. Placing patches and
bandages over infected areas is not acceptable treatment.
• Chickenpox: Scholars may return to school after all lesions are crusted.
Homework
It is the responsibility of parents to provide adequate time and place for homework assignments to be
completed. Homework is not an optional activity. Scholars will receive a grade of zero (0) for any homework
assignment not completed and submitted when due. All scholars are expected to complete assigned
homework neatly, accurately, and on time. Parents can help with a scholar’s homework but should not do
Page 19the work for the scholar. Doing a scholar’s homework defeats the purpose of the homework and in essence
a form of cheating. All homework is to be turned in the morning of the due date. Acceptance of late
homework for partial credit will be at the discretion of the individual teacher.
Office Hours: 8:00am – 5:00pm
Scholar Hours: 7:30am – 3:05pm
All scholars must be in the classroom by 8:00 a.m.
Lost and Found
Lost and found is located in the nurse’s office. We urge parents to put nametags on clothing and other
articles. Individual teachers, at their own discretion, may or may not maintain a lost and found in their own
classrooms. If teachers choose to maintain a lost and found, items not claimed at the end of the school
year will be given away to local charitable organizations.
Meals
Eastside STREAM Academy School offers breakfast, lunch and snacks; all meals are catered. Only poultry
products are served – no pork or beef.
Off Campus Activities
The same Eastside STREAM Academy School rules of behavior and discipline as well as the
consequences already outlined under Disciplinary Action will apply to Eastside STREAM Academy School
scholars attending and participating in any off-campus school sanctioned activities. Scholars who display
any inappropriate behaviors will be subject to the severe consequences that may result in suspension or
expulsion.
Parent Conduct on Campus
Parents are reminded that they are very visible role models while on campus and should conduct
themselves with that in mind. The rules and standards of behavior for scholars apply to all adults on the
campus. Specifically, parents are asked to keep these limits in mind:
• Between 8:00 a.m. and 3:15 p.m. enter a class only if you have an appointment with the teacher.
All parents must first check in with the school office before entering a classroom. Visitors will be
issued a school pass by the school office which must be worn at all times during their visit. Parents
are not allowed in the classrooms prior to the start of school (except by invitation only).
• Enter an empty classroom, even if unlocked, only with permission of the teacher.
• Grade books and academic records are highly confidential and are only available to parents by
legitimate request to the teacher, and only when accompanied by a school employee.
• Parents may not interrogate or discipline another family’s scholars under any circumstances. This
includes scholars who are friends of the family.
• Act civilly. Avoid using profanity or acting hostile while on campus. Disagreements may be resolved
in calm and rational manner away from the scholars.
Failure to observe these standards of behavior can result in a parent being denied the right to
come on campus.
Parent Volunteers
Page 20Parent volunteers make an important difference in the lives of not only their own scholars but all of the
scholars in the classroom. All volunteers must register for our volunteer pool by completing the Parent
Volunteer Registration Form. All former and new parent volunteers must undergo a criminal background
check in order to begin volunteer duties.
*All volunteers must sign in at the Office for each visit to the school*
Participation
Scholars are required to participate in all school directed activities. Any exceptions must be approved by
the Principal. This is the expectation for virtual scholars as well.
Pets in Class
Scholars may not bring pets to school. A parent may bring the pet to the classroom, show it for that day,
and then take it home. Please ensure that you check with your scholar’s teacher prior to bringing any pets
into the classroom.
Physical Education
The State of North Carolina requires that all scholars “Recognize the joy of participating” in athletic
activities. Teachers will make every effort to involve scholars in physical activity every day, through
classroom activities and recess. Middle school scholars will also have the opportunity to participate in our
physical education class.
Promotion Requirements
All scholars shall meet all attendance requirements as specified by the Eastside STREAM Academy School
Board of Directors.
Parents will be notified of possible retention by the end of March. The final decision for promotion will be
made by May.
The State of North Carolina has vested all final promotion authority with the Principal of the school.
Re-Enrollment
Prior to the end of the second quarter of school a letter will be sent to all parents concerning their intent to
re-enroll their scholar. This letter must be returned to the school office no later than the date provided on
the form.
The letter of intent allows us to determine the number of scholars per grade for the following school year. It
is very important that this be returned as quickly as possible
Report Cards/Teacher Conferences
Report cards will be completed every 9 weeks for parents to review. Report cards are to be signed and
returned to the office. Please do not mark on the report cards or make any changes to them. Report cards
are a part of your scholar’s permanent school record. Conferences will be scheduled as needed.
Parents may schedule meetings with the Principal in advance by contacting the school office.
Page 21Returned Check Fee
Eastside STREAM Academy does not accept checks. NO EXCEPTIONS!
Selling Items for Profit
Scholars are not allowed to sell items at school such as candy, gum, games, toys, etc. All items intended
for sale or sold for profit will be confiscated. The only exception to this expectation is the selling of goods for
an approved school fundraiser.
Signing Out of School
If parents must take a scholar out of school during the school day due to a valid reason such as a doctor's
appointment, they should come to the office and sign out with the secretary. Scholars shall be called from
the office to go to the office to meet their parents. Scholars shall be considered present for the day if they
are in attendance through 11:30 a.m. Scholars will not be released from school after 2:00. Please be
considerate of all scholars’ learning time as instruction takes place until dismissal.
Scholar Immunizations
Eastside STREAM Academy School requires that all scholars attending school be immunized as per North
Carolina rules delineated in 15A NCAC 19A.0400. Complete and up-to-date records of the scholar's
immunizations must be provided by the parent/guardian to the school office within 30 days of enrollment.
Scholars without up to date immunizations will not be allowed to attend school.
Scholar Records
Confidentiality of all scholar records is protected by the Family Educational Rights and Privacy Act of 1974.
Only authorized individuals, including parents/guardians and scholars eighteen and over, have access to
these files. Eastside STREAM Academy School cannot make available any scholar information to
unauthorized persons. Parents may review their scholar’s academic record; however, we will not provide
copies nor are parents allowed to remove them from school property.
Transportation
Daily transportation, on safety-equipped, fully insured buses, is available from your Cluster Stop to School
and return for in-person scholars. To ensure short rides and reliable schedules, we've arranged convenient
Cluster meeting points. Eastside STREAM Academy School provides safe, convenient and reliable
transportation to and from your assigned Cluster Bus Stop when you sign up for our Transportation
Program.
Telephone Use
The Eastside STREAM Academy School telephone is for business and emergency use only. Scholars will
not be allowed to make routine calls from school at any point in the school day. Obviously, emergency use
is unquestioned, but you are asked to make travel and after-school plans ahead of time, so we don’t tie up
the school telephone.
Testing
Eastside STREAM Academy scholars in grades 2 – 8 will participate in test that measure scholar’s ability.
All scholars in grades 3-8 will participate in grade appropriate state required End-of-Grade testing in
Reading and Mathematics. Grades 5 and 8 will participate in Science testing.
Page 22All scholars in grades K-2 will participate in the appropriate state required testing. All virtual learners are
expected to participate in all required testing.
Textbook Fees
Scholars will be held accountable for the condition of curriculum books they are assigned. If they are lost,
damaged, or rendered un-useable, parents will be required to reimburse the school for the cost of the book,
plus shipping.
Uniform Policy
Eastside STREAM Academy School scholars are to dress in the required school uniform. High standards of
decency, cleanliness and grooming are expected at all times. The Administration believes these dress
guidelines are reasonable and promote unity, builds character, and builds self-esteem. Virtual scholars are
expected to follow the uniform policy.
Dress Code Policy
Scholars must wear the required school uniform.
Scholars are to be in uniform dress code upon arrival until departure from school property unless otherwise
approved by administration. The administration reserves the right to determine appropriateness of dress in
cases not covered by the Dress Code or in other cases as they may arise:
1. Tops — Purple (K - 5th) OR Black (6th - 8th) polo style shirt with Eastside STREAM Academy Logo.
A. Shirts must be tucked into bottoms.
B. Sweaters/Sweatshirts: with ESA logo or solid black only, no hoods.
C. School wear: any top printed/embroidered with school name or crest (with or without collar) on
designated days.
2. Bottoms - SOLID khaki
A. Pants should not hang on the floor or be worn below the waist.
B. Shorts/Skorts/Skirts/Jumpers: Hems should fall below fingertips when hands are extended to the
side.
C. Cargo style bottoms are not permitted.
3. Shoes and Socks/Tight
A. Black tennis shoes or hard soled shoes including loafers and oxfords.
B. Enclosed toe shoes only.
C. No lights in shoes, no leggings.
D. Socks/tights in black only – no designs, patterns, etc.
4. Coats/Jackets
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