Parent/Dancer Handbook - Amherst Ballet's Mission
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Parent/Dancer Handbook Amherst Ballet’s Mission Amherst Ballet is dedicated to quality dance instruction for all. We inspire artistic excellence and a lifelong love of dance. Amherst Ballet enriches the Pioneer Valley through educational programs, performance and collaboration. Amherst Ballet’s Organization Amherst Ballet (AB) was founded in 1971 and is a non-profit organization (501(c)3) overseen by a volunteer board of directors and administered by an executive director. AB offers classes in the Lower School, the Upper School and for adults. All of AB’s classes are taught by teachers who are accomplished, experienced and well- educated. A portion of AB’s ballet classes are accompanied by a pianist. Lower School Classes for student’s ages 3 through 12 years are in the Lower School. The progression of levels in the Lower School is: • Creative Movement for 3-5 year olds • Pre-Ballet 1 for 5-6 year olds • Pre-Ballet 2 for 6-7 year olds • Ballet 1 for 7-8 year olds • Ballet 2 for 8-9 year olds • Ballet 3 for 9-10 year olds • Ballet 4 for 10-11 year olds • Ballet 5 for 11-12 year olds Amherst Ballet also offers Contemporary Dance for students aged 8 to 11. Dancers may take ballet classes at more than one level with the permission of the executive director in consultation with the appropriate teacher(s). Those who begin at AB older than the age of 5 will be placed in the level determined developmentally appropriate for them after a placement class. Ballet 3, 4, and 5 follow a modified Vaganova Method syllabus. All three levels meet twice per week. It is important for the acquisition of skills and overall accomplishment that students at these levels commit to training twice per week. Students unable to fulfill this commitment will not be turned away, but their acceptance is with the understanding that they will need to spend more than one season in each level and that they will not be allowed to perform in the end of season Class Concert with their ballet class. 8/25/2014 1
Except for students in Creative Movement and those noted above, students in the Lower School perform each spring in the Class Concert. The Class Concert is an opportunity to display the skills acquired in class during the season in dances choreographed by their instructor. Participation in performance is intrinsic to the dance learning process. The creation of class dances begins in January and rehearsals for these take place during regular classes. Once that process has begun, attendance at regular classes and the theatre rehearsal are vitally important to your student and their classmates. The Class Concert is performed in class uniform; there are no additional costumes or costume charges aside from a performance skirt (for girls), if needed. Students in Ballet 3, 4, and 5 are eligible to audition to participate in the Winter Performance and the Spring Lower School Short Form Ballet. Rehearsals for these shows are held outside of regular class time. Participation is encouraged but not required. Preparation time for these shows is limited and therefore every rehearsal is vitally important. Missed rehearsals may necessitate removal from the cast. There are two mandatory technical rehearsals prior to both the winter and spring shows. Absence from these rehearsals is not an option. Student performers need to provide their own ballet slippers, tights, and nude camisole leotard. Costumes are used in these performances and an appropriate costume fee will be charged. Occasionally Amherst Ballet dancers may be invited to participate in other performance opportunities outside the Lower School. Whenever agreeing to participate in a performance, it is vitally important that Amherst Ballet be informed about student commitments that may conflict with Amherst Ballet rehearsals or performances. Lower School Attendance, Absence, Make up and Tardiness Policy Parents of Creative Movement and Lower School dancers are requested to call or email AB when their child is absent. Make-up classes may be taken at any time during the season at the same level or a lower level. No credit will be given for missed classes. Classes are expected to begin on time. Students should be ready and prepared to dance at the scheduled time. It is in everyone’s best interest to have students arrive early so they are ready for class to begin as scheduled. Students who enter the studio late disrupt the flow of teaching, distract their fellow classmates, and joining classroom exercises late without proper warm-up may be injurious to dancers. If a student is more than 10 minutes late they may be asked by the teacher to observe the class rather than participate. Upper School Dancers are accepted into the Upper School on recommendation of their Lower School teacher or audition with the executive director. Full participation in the Upper School confers honor as well as responsibility; dancers in the Upper School take class several 8/25/2014 2
days a week, have access to a student lounge, are assigned a storage bin in which to leave their dancewear and are required to attend a monthly Upper School Meeting. The ballet curriculum in the Upper School uses the Vaganova syllabus. The progression of levels in the Upper School is: • Level A o A minimum of 4.5 hours of class per week is recommended o A serious Level A dancer would take a minimum of 7 hours of class per week (ballet, pointe and an elective) • Level B o A serious Level B dancer would take a minimum of 8 hours of class per week (ballet, pointe and an elective) • Level C o A serious Level C dancer would take a minimum of 9 hours of class per week (ballet, pointe and an elective) Dancers will be placed in the appropriate level commensurate with their skills by the executive director in consultation with the appropriate teachers. Dancers in the Upper School may also take Conditioning, Yoga, and two levels of Contemporary Dance classes. Amherst Ballet recognizes that students have different areas of interest and levels of commitment to dance. We are happy to enroll dancers who wish to study ballet intensely as well as those who wish to have dance as just one aspect of their lives. The number of hours of class time enrollment will dictate the performance opportunities afforded AB dancers. • Dancers who take 3 or more ballet classes per week will be eligible to audition for any and all AB performances and/or at the discretion of the choreographer. • Dancers who take only non-ballet classes will be eligible to audition for contemporary works only and/or at the discretion of the choreographer. • Dancers who take only 1 or 2 classes may audition for student-choreographed pieces only and/or at the discretion of the choreographer. All Amherst Ballet rehearsals are conducted outside of class time. Since preparation time for each performance is limited, each rehearsal is vitally important. There will be mandatory technical rehearsals scheduled for each performance run. Absence from these rehearsals is not an option. All Amherst Ballet dancers are required to provide their own shoes, tights, and nude camisole leotard. Costumes will be used in these performances and an appropriate costume fee(s) will be charged. Please see Appendix C for full Performance related information. Upper School Attendance, Absence, Make up and Tardiness Policy Parents of Upper School dancers or the dancers themselves are requested to call or e-mail when the dancer is absent. Make-up classes may be taken at any time of the season at the same level or a lower level if necessary. No credit will be given for missed classes. 8/25/2014 3
Students are expected to begin class on time and prepared to dance. It is in everyone’s best interest for students to arrive early so they are ready for class to begin as scheduled. Students who enter the studio late disrupt the flow of teaching, distract their fellow classmates, and joining classroom exercises late without proper warm-up may be injurious to dancers. If a student is more than 10 minutes late they may be asked by the teacher to observe the class rather than participate in it. Beginning Teen Dancers Students beginning dance as a teenager or transferring from a less rigorous program are welcome at Amherst Ballet. After assessment by the executive director, a custom course of classes will be assembled to facilitate the progress of the individual dancer. Beginning Teen dancers may perform at the discretion of the executive director and/or choreographer. Drop-in Open Classes for Adult Dancers Adult dancers are welcome to attend Beginning, Intermediate and Advanced Adult classes. Adults may also attend Upper School classes with the permission of the instructor; these classes are paid for on a single class basis or by purchasing a class card. General Policies and Procedures Registration, Drop-Add and Withdrawal Policy • Returning students begin registration for fall classes in June. New students are accepted beginning in July. • Class schedules for each dancer should be fixed by mid-September. Classes that are or become insufficiently enrolled may be cancelled. • Lower School students wishing to add or drop classes must have a parent submit the change to the business director by note or email. This is to assure that parents know when their child is supposed to be at AB and that appropriate tuition is assessed. • Upper School students wishing to add or drop classes must first receive approval from the executive director followed by parental notification to the business director by note or email. This is to assure that parents know when their child is supposed to be at AB and that appropriate tuition is assessed. • Students wishing to withdraw from AB must have a parent submit a note or email to the business director; the date the business director receives the email/note will constitute the withdrawal date. Tuition will not be assessed after the withdrawal date. Payment Policies Current tuition rates are noted on the Registration Form. Tuition is payable in advance. Students may take class only if tuition is current. There are no tuition refunds. 8/25/2014 4
• Tuition may be remitted in: o One payment. If received by August 31 you may deduct 2%. o Two payments due September 1 and February 1 o Four payments due September 1, November 1, February 1 and April 1 o If you need an alternate payment plan you must make arrangements in writing with the business director. • If tuition payments are to be made by more than one party the business director must be informed by note or email when the student enrolls. • Tuition bills will be sent via email to reduce mailing costs. Please inform the business director if you do not have access to email. Paper bills will be assessed a fee of $1. • Amherst Ballet accepts checks and cash only. Please make checks payable to Amherst Ballet. • Payments received 30 days late will be assessed a late fee of $10 and accrue a penalty of 1.5% of the outstanding balance per month. • Adults may pay for a single class before the class begins, or buy a 5 or 10 class card. All adults need to sign the Sign-In Book in the studio where their class meets. Private Lessons Amherst Ballet is able to help students schedule private lessons with our staff when needed. These lessons are designed for students looking to prepare for the Youth America Grand Prix, catch up to their peers, work through an injury or condition, or for students preparing for an audition outside of Amherst Ballet. Private lessons are in no way intended to help dancers achieve better roles in Amherst Ballet performances, but rather to help students achieve their goals as dancers. Private lessons will require a charge for the studio rental (see policy below) as well as the teacher’s time. Payment of tuition and fees must be up-to-date in order to use the facilities and payment for studio use must be paid on the date of the rental. Scholarships Amherst Ballet is able to grant limited scholarships for regular season classes on a need basis for Lower School students in Pre-Ballet through Ballet 5 and for Upper School students. Funds for Lower School dance scholarships come from the Young Dancer Scholarship Fund (created by a 13 year old dancer in 2001), which is dependent on donations. Funds for Upper School scholarships come from AB’s operating funds and/or from donations. Scholarships may take the form of reduced tuition and/or specify a work requirement. Application for a scholarship must be requested during the summer enrollment period, prior to the commencement of the season, and returned promptly together with a copy of the parents’ tax return. Scholarships are awarded by a sub- committee of the board of directors in September. As part of our commitment to Ballet for All, limited scholarships for adults are offered on a need basis. Adult applicants complete a scholarship application in early September and submit it with a tax return. Adult scholarships may take the form of reduced class fees and/or a donation of services. Adult scholarships are awarded by a sub-committee of the board of directors. 8/25/2014 5
Studio Rental Studio rental may be arranged for use by Amherst Ballet students wishing to use the AB studios outside of regularly scheduled classes and rehearsals pending approval by the executive director. A Student Use of Facilities Request/Agreement Waiver & Release of Liability form must be submitted to the executive director for approval no less than three days prior to the requested use date. Payment of tuition and fees must be up-to-date in order to use the facilities and payment for the studio use must be paid on the date of the rental. An adult must accompany the AB dancer in the studio and both understand that using the building per this agreement is a serious responsibility that is offered only to mature and responsible students. Violating the terms of the agreement will result in the loss of permission to use the building in the future. Use of Image Photographs and videos of AB dancers are frequently essential for AB grant applications, charitable fundraising, programs, instruction, website, FaceBook and YouTube postings, and general publicity. AB's executive director reviews and selects all such images to ensure that they are appropriate, attractive, and demonstrate excellent technique. Appendix A: Uniform Requirements and Information Dancers at AB are required to present themselves in class in appropriate dancewear and with hair neat. Creative Movement dancers may wear any clothing that is comfortable and either bare feet or ballet slippers. Please do not use bedroom slippers that look like ballet slippers; they are too slippery to dance in. Lower School Dress Code Female dancers • Ballet: pink tights and pink ballet slippers. Please buy Bloch, Capezio, Freed, Grishko, Mirella, Russian Point or Sansha brand slippers with full soles. o Pre-Ballet students wear light pink short-sleeve leotards (Capezio #132C). o Ballet 1, 2 & 3 students wear nylon light blue short-sleeve leotards (Capezio #132C). o Ballet 4 & 5 students wear a black camisole leotard. o For the Class Concert, all ladies will wear a skirt that matches their leotard. o Long hair must be up off of neck and neatly in ponytail, braid, or bun. o Ballet 3, 4, & 5 students are required to wear their hair in a bun. • Contemporary: long sleeved t-shirt, jazz pants or leggings. Male dancers 8/25/2014 6
• Ballet: white socks, white ballet slippers, black ballet shorts and a white short- sleeve shirt or white leotard. • Contemporary: long sleeved t-shirt and jazz pants. Upper School Dress Code Female dancers • Ballet: All ladies are required to possess pink tights, pink ballet slippers, a black camisole style leotard and a black chiffon skirt. For daily class ladies may wear any color of leotard not deemed ocularly offensive by the instructor. o Hair must be up in a bun or other neat and secure style. o Warm-ups are allowed when the temperature or injury warrant. It is expected that excess clothing will be jettisoned as soon as feasible during class. • Contemporary: long sleeved t-shirts and jazz pants or leggings • No booty shorts may be worn without accompanying leotard and tights for any class. • No jewelry, other than stud earrings, may be worn during class. Male dancers • Ballet: black tights, a dance belt, black ballet slippers, and a white short-sleeve shirt or white leotard. • Contemporary: long sleeved t-shirt and jazz pants. Open Classes Dress Code Female dancers • Beginning Teen and Adult Dancer: ballet slippers and leotards and tights or comfortable clothes that will allow them full range of motion. • Intermediate and Advanced Adult Dancers: Please follow the guidelines for the Upper School above. Male dancers • Beginning Teen and Adult Dancer: ballet slippers and leotards and tights or comfortable clothes that will allow them full range of motion. • Intermediate and Advanced Adult Dancers: Please follow the guidelines for the Upper School. Buying & Selling Dancewear Amherst Ballet offers for sale some new and some gently warn clothes (the “Resale Bins”) that are appropriate for classes. You may resell your dance uniforms and donate the proceeds to Amherst Ballet or you may keep the money. Place clean resale items in a Ziploc bag with a piece of paper indicating the price and to whom the money is to be given and place in the appropriate container across from the Faculty Dressing Room. AB recommends the following places for new dance clothes; always call before visiting to be sure of store hours: 8/25/2014 7
Fancy Feet Plus Monkey Business (for Lower School 67 East St dancewear) Ludlow 328 College Street 583-8779 Amherst www.fancyfeetplus.com 256-0020 KDS Dance Supplies On-line: 49 Bank Row St Greenfield, MA 01301 Dance Distributors 773-7816 800-33-DANCE www.kdsdance.biz (click on STORE) www.dancedistributors.com Mary Ann’s Dance Apparel & More 56 Cottage St (Rt 141) Discount Dance Supply Easthampton 800-328-7107 282-0054 www.discountdance.com www.MaryAnnsDanceandMore.com Appendix B: Upper School Pointe Policy Students begin dancing on pointe in the Upper School. Amherst Ballet requires all students beginning pointe work to have mastered ballet technique sufficiently and meet the following requirements: • A minimum of two years previous ballet training • The recommendation of the executive director and/or the Ballet 5 instructor for students entering Level A from the Lower School • The recommendation of the executive director for students already taking classes in the Upper School Students should consult with the executive director prior to going for the first pointe shoe fitting. Ribbons and elastics should not be sewn on until the instructor or executive director has had a chance to evaluate the suitability of the shoes for the student. Specific instructions on how to sew ribbons and elastics will be given by an instructor during or after class. Appendix C: Performance Opportunities, Criteria and Communications Performance Opportunities Performance opportunities are by audition and/or selection by the choreographer. All students selected to perform must have a minimum of 80% regular attendance in classes. Criteria for Performers 8/25/2014 8
1. Performers are selected from the student body of the Upper School, piece by piece, season by season, according to the needs of the repertoire and the choreographers. Occasionally performers are also selected from the Lower School depending upon the needs of the choreographer. 2. The cast list and rehearsal schedules will be posted on the Call Board. Dancers shall be responsible for informing themselves of the time and place of these rehearsals and for attending them on time, prepared, equipped, and focused. Dancers are further responsible for keeping abreast of ongoing performance related information and schedule changes posted on the Call Board. 3. We endeavor to post the rehearsal schedule on our website and keep it current. When in doubt refer to the Call Board. Performers will be held responsible for all information as it is posted on the Call Board. 4. Dancers must acknowledge that rehearsal time is limited and each rehearsal is vital to the process as a whole and the overall quality of the final production. By agreeing to perform, they assume the responsibility of planning and behaving accordingly. 5. Dancers must discuss absences from rehearsal with the ballet mistress or choreographer prior to a planned absence. 6. All dancers must be responsible to be on time and warmed-up for all rehearsals. To be excused from any rehearsal due to illness or emergency, dancers must phone in. Unexcused tardiness and/or absence(s) may result in a dancer being removed from the cast at the discretion of the choreographer. 7. Dancers must accept whatever roles are assigned to them in the repertory. Assignments reflect the choices of each choreographer and the overall requirements of the show and show flow. 8. Dancers are required to follow rules set for make-up and hair styling for performances. If female dancers choose to keep their hair short, they must assume financial responsibility of acquiring a hair piece to meet any long-hair requirements of pieces in which they are cast. Any drastic haircuts must be cleared with each choreographer when pieces are still in rehearsal phase; a performer may be asked to delay such a change until after the performance. 9. Dancers shall behave in such a way as to bring only credit and respect to Amherst Ballet, fellow company dancers, and themselves, understanding that continued participation in the program depends not only on ability, but upon attitude, personal development, and adherence to these guidelines. 10. Performing members must consult with the executive director to audition or perform for any outside group, so that rehearsal conflicts can be avoided with priority being given to Amherst Ballet classes, rehearsals and performance schedule. Communications Regarding Casting Decisions Dancers and parents are sometimes pleased with casting decisions and sometimes not. We want our staff to be approachable and encourage open communication so it 8/25/2014 9
may be necessary to schedule a private meeting with the executive director to discuss any questions or disappointments around casting decisions. As in some sports leagues, AB parents are required to wait 48 hours after casting sheets have been posted before approaching the executive director to discuss casting decisions. Appendix D: Upper School Rules and Dressing Room and Lounge Etiquette Upper School Rules 1. Students are expected to behave respectfully and courteously at all times toward Amherst Ballet faculty and staff, as well as toward each other. All dancers should aspire to be dressed neatly, well-groomed, and present themselves to each teacher as involved dance students. 2. Be on time for all classes or do not take class. 3. If unable to attend a class, contact the front desk. 4. No one may smoke, chew gum, use bad language, alcohol, or drugs in or near the dance studios. 5. Students must follow dress code for all classes and rehearsals. It is the prerogative of the teacher or director to dismiss a student from taking class who is judged to be inappropriately dressed according to the dress code. See uniform requirements above. 6. Students must show respect for the property of others and for the facilities. See Guidelines for Upper School Dressing Room and Lounge Etiquette written by AB students below. 7. Only water is permitted in studios, no food or drinks; do not leave items in studio after class (including water bottles). Please do NOT place water bottles on pianos! 8. Students without parental permission may not leave Amherst Ballet without a parent or guardian. 9. Amherst Ballet is not responsible for any lost or stolen items. 10. Amherst Ballet’s executive director may dismiss any student from the school for breaking these rules, for being uncooperative, disruptive or destructive, or for endangering the health, safety, or welfare of him/herself or others. Guidelines for Upper School Dressing Room and Lounge Etiquette (Created by Amherst Ballet Upper School Students in June of 2004, amended by Amherst Ballet Upper School Students in June of 2008) 1. Do not borrow from lost and found, check for your own items regularly. 2. Do put your bins away and off the floor during class! Do not litter or spread your things out on the dressing room floor, leave this space clean and uncluttered for others. 3. Do not leave school stuff or any other items on pillows. 4. Do not leave anything on coat hangers but coats. 8/25/2014 10
5. If you have an agreement to borrow or share stuff with a friend, do ask permission every time, and put stuff back right away. 6. Do not borrow from anyone without permission! 7. Do not ever go into anyone else’s bin without permission! 8. DO NOT borrow or exchange any personal care items including deodorant and hairbrushes. 9. Do use the wooden shoe tree in the lounge to hang pointe shoes. 10. Do not leave hairbrushes in the hallway between dressing rooms. 11. Do use the rubber mat outside of the dressing room for muddy boots or shoes. 12. Do make sure that all items are labeled! 13. Do use sachets for stinky shoes or pointe shoes. 14. Do throw all wrappers in the trash. 15. Do not throw perishable items such as apple cores, yogurts, etc. in the upstairs trash; use trash downstairs in lobby. 16. Do clean up all food and food wrappers immediately after use. 17. DO TAKE THESE GUIDELINES VERY SERIOUSLY SO THAT WE CAN REMAIN ONE BIG HAPPY “DANCE FAMILY!!!” Lower School Signature Page 8/25/2014 11
For Lower School dancers’ parents This form should be returned the first week of classes in September. I, [print name] _____________________________, have read and understand and agree to the guidelines and practices specific to the Lower School that are set forth in the Parent-Dancer Handbook. Amherst Ballet has my permission to use photographic and video images of [dancer’s name] ______________________________ for grant applications, charitable fundraising, programs, instruction, website, FaceBook and YouTube postings, general publicity, and similar purposes. _________________________________________ Date: ______________ Parent/Guardian signature _________________________________________ Relationship to Dancer 8/25/2014 12
Upper School Signature Page For Upper School dancers and their parents This form is required of every Upper School dancer and should be returned the first week of classes in September. I [dancer’s name] ____________________ agree to use the microwave properly, to keep it and the area around it clean and to properly dispose of any uneaten food. I understand that if I do not abide by the “microwave rules,” the microwave may be removed. _______________________________ Date: ____________________ Dancer signature I [dancer’s name] ___________________________ have read, understand and agree to the guidelines and practices that are set forth in the Parent-Dancer Handbook. _________________________________________ Date: ______________ Dancer signature I, [print name] _____________________________, have read and understand and agree to the guidelines and practices specific to the Upper School that are set forth in the Parent-Dancer Handbook. Amherst Ballet has my permission to use photographic and video images of [dancer’s name] ______________________________ for grant applications, charitable fundraising, programs, instruction, website, FaceBook and YouTube postings, general publicity, and similar purposes. _________________________________________ Date: ______________ Parent/Guardian signature _________________________________________ Relationship to Dancer 8/25/2014 13
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