OPEN MINUTES Waitākere Ranges Local Board
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Waitākere Ranges Local Board
OPEN MINUTES
Minutes of a meeting of the Waitākere Ranges Local Board held via Skype for Business on
Thursday, 23 September 2021 at 4.03pm.
As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020,
A written summary will be published on the Auckland Council website.
PRESENT
Chairperson Saffron Toms
Deputy Chairperson Greg Presland
Members Mark Allen
Michelle Clayton
Sandra Coney, QSO
Ken Turner
ALSO PRESENT
Ward Councillor Linda Cooper
Note: Waitākere Ranges Local Board members, support staff and those presenting to the
meeting attended via electronic link.Waitākere Ranges Local Board
23 September 2021
1 Welcome
Chairperson Saffron Toms opened the meeting and welcomed those present.
2 Apologies
There were no apologies.
3 Declaration of Interest
Members were reminded of the need to be vigilant to stand aside from decision making when
a conflict arises between their role as a member and any private or other external interest
they might have.
Specifically, members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with a matter on the
agenda.
The following are declared interests of the Waitākere Ranges Local Board:
Board Member Organisation/Position
Mark Allen - Community Waitākere – Executive Officer
- Bethells Valley Fire – Senior Fire Fighter
- Waitākere Licensing Trust – Trustee
Michelle Clayton - Glen Eden Community House – Treasurer
- Glen Eden Residents’ Association – Treasurer
- Waitākere Community Organisation Grants Scheme (COGS)
– Committee Member
- The Personal Advocacy and Safeguarding Adults Trust –
Trustee
- Glen Eden Returned Services Association (RSA) – Member
- Glen Eden Railway Trust – Member
- Te Wahi Ora Charitable Trust - Trustee
Sandra Coney - Cartwright Collective – Member
- Women’s Health Action Trust – Patron
- New Zealand Society of Genealogists – Member
- New Zealand Military Defence Society – Member
- Pest Free Piha – Partner is the Coordinator
- Piha Tennis Club – Patron and Partner is the President
- Piha Wetland Trust – Partner is a Trustee
- Waitākere Ranges Pest Free Alliance – Partner is the Co-
Chair of this group
- Waitematā District Health Board – Elected Member & Chair
of Hospital Advisory Committee
Greg Presland - Whau Coastal Walkway Environmental Trust – Trustee
- Combined Youth Services Trust – Trustee
- Glen Eden Bid – Member
- Titirangi Ratepayers and Residents Association – Member
- Waitākere Ranges Protection Society - Member
- Titirangi RSA - Member
Saffron Toms - Titirangi Community House – Secretary
- Huia-Cornwallis Residents and Ratepayers Association –
Committee Member
Minutes Page 3Waitākere Ranges Local Board
23 September 2021
Board Member Organisation/Position
Ken Turner - Huia-Cornwallis Residents and Ratepayers Association –
Committee Member
Member appointments
Board members are appointed to the following bodies. In these appointments the board
members represent Auckland Council:
External community group or organisation Lead Alternate
Aircraft Noise Community Consultative Group Mark Allen Saffron Toms
Ark in the Park Mark Allen Sandra Coney
Friends of Arataki and Waitākere Regional Michelle Clayton Sandra Coney
Parkland Incorporated
Glen Eden Business Improvement District (Glen Michelle Clayton Greg Presland
Eden Business Association)
Glen Eden Playhouse Theatre Trust Ken Turner Mark Allen
Te Uru Waitākere Contemporary Gallery Mark Allen Saffron Toms and
Sandra Coney
The Rural Advisory Panel Ken Turner Saffron Toms
4 Confirmation of Minutes
Resolution number WTK/2021/119
MOVED by Member M Clayton, seconded by Member S Coney:
That the Waitākere Ranges Local Board:
a) confirm the minutes of its ordinary meeting, held on Thursday, 26 August 2021,
as true and correct.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
Minutes Page 4Waitākere Ranges Local Board
23 September 2021
8 Deputations
8.1 Deputation - Titirangi Community House
This item was deferred until the next meeting of the Waitākere Ranges Local Board
scheduled to be held on Thursday 28 October 2021 at 4.00pm.
8.2 Deputation - Waitī Parking Community Group Community Update
A PowerPoint presentation was given in support of the item. A copy has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
Resolution number WTK/2021/120
MOVED by Member M Allen, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a) receive the presentation on the community update and thank Scott
Hindman and Sue Turner on behalf of Waitī Parking Community Group
for their attendance.
b) request that the presentation be forwarded to Regional Parks,
Community Facilities and Auckland Transport and for staff to bring
recommendations back to the Board.
CARRIED
Attachments
A 23 September 2021 Waitākere Ranges Local Board Item 8.2 Deputation - Waitī
Parking Community Group community update, presentation
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
Note: Item 11 Waitakere Ward Councillors’ Update was taken after Item 14: Draft Business
Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi.
Minutes Page 5Waitākere Ranges Local Board
23 September 2021
12 Waitākere Ranges Local and Multi-Board Round One 2021/2022 grant allocations
Member M Clayton declared an interest in grant application # LG2219-114 as trustee of Te
Wahi Ora Charitable Trust and took no part in the discussion or voting on this matter.
Resolution number WTK/2021/121
MOVED by Deputy Chairperson G Presland, seconded by Chairperson S Toms:
That the Waitākere Ranges Local Board:
a) approve the following Waitākere Ranges Local Board Grants and Multi-Board
Grants, Round One 2021/2022 grant applications for the amount listed below:
Application Organisation Requesting funding for Allocated
ID
LG2219-101 Keagan Blair Toward a week-long $1,500.00
Fransch under the workshop with six
umbrella of JK professional actors and one
Productions professional director to
Limited develop the script for a play
about African New Zealanders
called Dimensions in Black
LG2219-103 Waitākere Towards equipment for the $2,000.00
Rivercare Group extension of the nursery in
Matuku Link Reserve
LG2219-104 SCOW Towards lures and gas $2,520.00
cylinders as well as seven
days contractor's time to
maintain pest control lines in
Cornwallis Peninsula
LG2219-105 Te Kura Kaupapa Towards accommodation, $3,000.00
Māori o Te Kōtuku flights, and coach cost for
performers who are
representing West Auckland
in the National Mana Kura
Tuatahi Kapa Haka in Nelson
LG2219-109 Te Kura Kaupapa Towards accommodation and $3,000.00
Māori o Hoani travel costs for tutors, parent
Waititi Marae helpers, and performers who
are representing West
Auckland in the National
Mana Kura Tuatahi Kapa Haka
Competition in Nelson
LG2219-111 Youthline Towards counsellor helpline $1,000.00
Auckland training, management, and
Charitable Trust support from October 2021 to
March 2022
LG2219-113 Glen Eden Towards upgrade of their $1,500.00
Community House table in Glen Eden
Community House
LG2219-114 Te Wahi Ora Towards women's retreat in $1,000.00
Charitable Trust Piha on November 2021
Minutes Page 6Waitākere Ranges Local Board
23 September 2021
LG2219-115 New Zealand Towards recruiting, training, $1,000.00
Council of Victim reimbursement, and
Support Groups supervision of the victim
National Office support’s volunteer
programme
LG2219-118 David Oakes Towards marketing, gear and $1,000.00
act hire, and management
under the umbrella fees for a music and arts
of Demio festival in Waima Reserve
Enterprises Ltd
LG2219-121 Mountains to Sea Towards kayak hire and $1,000.00
Conservation operating costs to run two
Trust - free kayak events in
Experiencing Waitākere Kayak Days
Marine Reserves
LG2219-122 Matuku Reserve Towards materials for weed $3,000.00
Trust control of invasive pest plants
in Te Henga Wetland
MB2022-105 VisionWest Towards the Meri Kirihimete $3,000.00
Community Trust event including equipment,
security, communication, and
signage from 13 to 17
December 2021
MB2022-113 Big Buddy Towards operational costs $1,000.00
Mentoring Trust including wages, rent,
transport, and equipment to
recruit, screen, and train up to
50 more Auckland men to be
‘Big Buddy’ volunteers
MB2022-117 Rutherford Toward the print, distribution, $500.00
College and graphic design of West
Community Auckland Adult & Continuing
Education Community Education
Handbook
MB2022-157 CNSST Towards the Community $1,000.00
Foundation, Connection Programme at
formerly known as New Lynn Community Centre
Chinese New from 30 October 2021 to 23
Settlers Services July 2022
Trust
MB2022-165 Interacting Theatre Towards the "Interact $1,500.00
Trust Disability Arts Festival 2021!"
at Corbans Estate on 1 to 5
November 2021
MB2022-167 Matuku Reserve Towards the education $1,000.00
Trust programme at the Matuku
Link Education Centre for the
Taupuhipuhi - connecting our
tamariki to nature project
Minutes Page 7Waitākere Ranges Local Board
23 September 2021
from 1 November 2021
onwards
Total $29,520.00
b) request all successful funding applicants to acknowledge Waitākere Ranges
Local Board support for their organisation and the event or project by including
the Waitākere Ranges Local Board logo on marketing material, product and/or
promotional media/statements.
c) request that if funding relates to an event, an invitation needs to be extended to
all Waitākere Ranges Local Board members to attend.
d) decline the following Waitākere Ranges Local Board Grants and Multi-Board
Grants, Round One 2021/2022 grant applications:
Application Organisation Requesting funding for Decline reason
ID
LG2219-106 Bishop Towards flexi bin, weed Decline due to project
Stream trimmer and hireage of not eligible under the
Neighbourhoo chipper terms of the
d Garden Community Grants
Policy 2014 or the local
board grants
programme. Applicant
may apply to the next
quick-response round
LG2219-108 Pisces Road Towards the upgrade Decline due to project
Playgroup of play equipment and not eligible under the
resources at the Glen terms of the
Eden Community Community Grants
House Policy 2014 or the local
board grants
programme. Applicant
may apply to the next
quick-response round
LG2219-112 Titirangi Towards carnival Decline due to limited
Baptist equipment hire for funding
Church Green Bay Highschool
Athletics Day on 18
February 2022 and
weekly breakfasts for
four school terms
LG2219-116 Friends of Group Towards items Withdrawn
Arataki for a free Friends of
Arataki event for
children
MB2022-101 The Auckland Towards a proportion Decline due to limited
Softball of the annual operating funding
Association expenses of the
Incorporated Auckland Softball
Association
MB2022-115 The Other Towards the Decline due to low
Club Limited production "Skin alignment with the local
Hunger" at various board’s priorities
Minutes Page 8Waitākere Ranges Local Board
23 September 2021
locations, including and/or community
venue hire, online outcome(s)
marketing, and
catering from 6
November 2021 to 8
March 2022.
MB2022-120 The Operating Towards gift a seat Decline due to other
Theatre Trust theatre tickets and funding sources
transport costs for low available
decile school and early
childhood centre
children between
October 2021 and May
2022
MB2022-121 The Student Towards the Student Decline due to
Volunteer Volunteer Army (SVA) insufficient evidence of
Army programme volunteer specific benefits to the
Foundation project in various community
primary schools
including the costs of a
school kit, from 31
October 2021 to 1
August 2022
MB2022-127 Weet-Bix Towards subsidised Decline due to project
TRYathlon costs for children to not eligible under the
Foundation enter the Central West terms of the
Auckland TRYathlon Community Grants
on 5 December 2021 at Policy 2014 or the local
Keith Hay Park board grants
programme. Applicant
may apply to the next
quick-response round
MB2022-144 Auckland Deaf Towards the Christmas Withdrawn
Society event including two
Incorporated sign language
interpreters, entry fees
for 74 adults and
children to Butterfly
Creek and donations
for volunteers on 11
December 2021
MB2022-153 Multiples Towards training, Decline due to project
Auckland support groups and not eligible under the
Trust equipment for terms of the
Multiples Auckland Community Grants
from 1 October 2021 to Policy 2014 or the local
1 December 2021 board grants
programme. Applicant
may apply to the next
quick-response round
CARRIED
Minutes Page 9Waitākere Ranges Local Board
23 September 2021
13 Multi-Board Local Grants Round Two 2020/2021 grant allocation to a deferred
application
Resolution number WTK/2021/122
MOVED by Chairperson S Toms, seconded by Member S Coney:
That the Waitākere Ranges Local Board:
a) agree that Item 13: Multi-Board Local Grants Round Two 2020/2021 grant
allocation to a deferred application be deferred pending a request for more
information.
CARRIED
14 Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki
Pakihi
Resolution number WTK/2021/123
MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a) provide the following feedback on the draft Business Improvement District
Policy (2021):
i) note its concern that BID programmes, business associations and the
businesses they represent are facing many challenges because of the
Covid-19 pandemic, noting in particular that Auckland has had far more
lockdowns than any other part of New Zealand and that the recent level 4
lockdown was the longest period any region has spent in level 4 and the
economic and social impacts of this are not yet known
ii) request that consultation in the Draft Business Improvement District
Policy (2021) be extended to end of February 2022.
CARRIED
Note: Item 11: Waitākere Ward Councillors’ Update was taken after Item 14 Draft Business
Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi.
11 Waitākere Ward Councillors' Update
Resolution number WTK/2021/124
MOVED by Chairperson S Toms, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a) thank Waitākere Ward Councillor Linda Cooper for her verbal update.
CARRIED
Minutes Page 10Waitākere Ranges Local Board
23 September 2021
15 Local board feedback on Auckland Transport's Parking Strategy Review
Resolution number WTK/2021/125
MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:
That the Waitākere Ranges Local Board:
a) provide feedback on the review of Auckland Transport’s Parking Strategy by 30
September 2021, ahead of public consultation on the review as follows:
i) notes the following parking issues in our area:
A) parking demand in Titirangi village and Glen Eden town centre
B) park and ride capacity at train stations along the Western train line
C) access to public transport for communities with low or no public
transport services
D) visitor parking at bush and coastal destinations throughout the
Waitakere Ranges where there is limited parking.
ii) supports the need for the review
iii) need to align to council’s climate action response which should be central
to the parking strategy
iv) provision of electric vehicle and bike charging infrastructure needs to be
considered
v) support the approach of having comprehensive parking management
plans for town centres, like Glen Eden, where housing intensification is
happening.
vi) need to include a transition strategy to outline how we move from a city
built for cars to one with low or no parking. Looking at parking separate to
urban form risks punishing people who have no choice. The review needs
to consider:
A) access to employment opportunity which is unevenly spread across
Auckland.
B) the risk of disproportionate impact on people on lower incomes,
social costs, pain of change, fining people on low incomes.
C) the risk of disproportionate impact on women who often have the
role of household manager doing multiple journeys, with childcare,
school drop-offs, shopping and sports training.
D) alignment with the “Age-Friendly Auckland Plan” currently under
development.
vii) there is a need to encourage innovation and collaboration in town
centres and other business areas to improve parking efficiency across
public and private landholdings, for example, incentivising the use of
parking apps and other technology.
viii) It should include policies and objectives for Auckland Transport /
Auckland Council to work with business improvement districts and
parking app providers to develop car park sharing schemes.
ix) support developing a park and ride strategy to include the Western
Train Line. Request that it address access to public transport for peri-
urban and rural communities not served by public transport.
x) recommends the parking strategy review include case studies of
innovative practices, for example, the community-led Te Henga parking
patrols that took place last summer to help manage the long standing
parking and traffic congestion issues that occur each summer when
Minutes Page 11Waitākere Ranges Local Board
23 September 2021
Aucklanders take advantage of having a remote West Coast beach and
lake within a relatively short drive of the city.
xi) request that it take into account local plans with parking objectives to
include Te Henga Local Area Plan and the Glen Eden Town Centre Plan.
xii) the Parking Strategy needs to support placemaking, good urban form
to align to local and regional plans to address the context of the street,
as well as different modal priorities depending on the specific context.
xiii) emergency vehicle access is becoming an issue in area’s around
housing intensification due to on-street parking congestion and/or lack
of parking and this needs to be addressed in the parking strategy.
Emergency vehicle access needs to be maintained in areas where
housing intensification is happening.
CARRIED
16 Local board feedback on the kerbside refuse charging mechanism policy
Resolution number WTK/2021/126
MOVED by Member M Allen, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a) provide feedback on the kerbside refuse charging model policy review as
follows:
i) note the kerbside refuse charging model policy review
ii) agree with the key priority areas for this review, these being:
A) waste minimization
B) cost – both to the council and to the consumer
C) equity – providing a service that is accessible for everyone
regardless of income and location
D) climate change – has the lowest impact on Auckland’s greenhouse
gas emissions.
iii) note in addition that what ‘equity of service’ looks like is important in the
Waitākere Ranges Heritage Area, where many communities are rural rather
than urban. As such, ‘easy access to services’ may in practice look
different to more accessible locations.
CARRIED
Minutes Page 12Waitākere Ranges Local Board
23 September 2021
17 Public feedback on proposal to amend the Animal Management Bylaw 2015
Resolution number WTK/2021/127
MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a) provide the following feedback in relation to the proposal to amend Te
Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland
Council Animal Management Bylaw 2015 and associated controls:
i) support for maintaining current rules around beekeeping
ii) support for considering the environmental benefit of bees and
iii) support for allowing more hives than the current two.
b) express concern that no existing bylaw is adequate to address the negative
public impact of ‘nuisance’ animals that are not owned, (for example feral
chickens), and request that this be considered and explored in this bylaw or in
another forum
c) note it does not wish to present views to the Bylaw Panel on 29 October 2021.
CARRIED
18 Public feedback on proposal to amend the Water Supply and Wastewater Network
Bylaw 2015
Resolution number WTK/2021/128
MOVED by Chairperson S Toms, seconded by Member K Turner:
That the Waitākere Ranges Local Board:
a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki
Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland
Council Water Supply and Wastewater Network Bylaw 2015.
CARRIED
Minutes Page 13Waitākere Ranges Local Board
23 September 2021
19 Public feedback on proposal to make a new Public Trading Events and Filming Bylaw
2022
Resolution number WTK/2021/129
MOVED by Chairperson S Toms, seconded by Member M Clayton:
That the Waitākere Ranges Local Board:
a) provide the following feedback on the proposal to make a new Te Kaunihera o
Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango
Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming
Bylaw 2022:
i) consider that this draft bylaw remains insufficiently proactive in its overall
direction
ii) refer staff to previous resolutions WTK/2021/35 from this local board which
sets out a number of reservations about the draft bylaw. The concerns
expressed in these remain unchanged following the public consultation
process
iii) express concern that the proposed new bylaw may allow goods and
services to be provided on both a casual and a semi-permanent basis,
from a council-controlled public place, including public carparks and road
corridors, if the financial and / or booking transactions are made and / or
carried out online
iv) does not support the current proposal, as it has the potential to result in an
inappropriate trading activity in the Waitākere Ranges Heritage Area
council controlled public places and its significant destinations
v) request that the proposed new bylaw ensure that this form of trading
requires an approval (a licence) to be considered by the local board
vi) request that this should also apply to public space which is overseen by
Council Controlled Organisations such as Auckland Transport
vii) appoint Chairperson S Toms to present the views in (b) to the Bylaws
Panel Hearing of 19 October 2021
viii) delegate authority to chairperson S Toms to appoint replacement(s) to the
persons in should an appointed member be unable to present to the Bylaw
Panel on 19 October 2021.
CARRIED
Note: Pursuant to Standing Order 1.9.7, Member K Turner requested that his dissenting
vote be recorded against Clause iv).
A division was called for, voting on which was as follows:
For Against Abstained
Member M Allen
Member M Clayton
Member S Coney
Deputy Chairperson G
Presland
Chairperson S Toms
Member K Turner
The motion was declared CARRIED by 6 votes to 0.
Minutes Page 14Waitākere Ranges Local Board
23 September 2021
20 Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan
Resolution number WTK/2021/130
MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:
That the Waitākere Ranges Local Board:
a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action
Plan and considers that more work needs to be done to consider and support
aging in place.
CARRIED
21 Additions to the 2019 – 2022 Waitākere Ranges Local Board meeting schedule
Resolution number WTK/2021/131
MOVED by Member M Allen, seconded by Deputy Chairperson G Presland:
That the Waitākere Ranges Local Board:
a) approve the addition of two extraordinary meeting dates to the 2019 – 2022
Waitākere Ranges Local Board meeting schedule to accommodate the Annual
Budget 2022/2023 timeframes as follows:
• Thursday, 2 December 2021, 10.00am
• Thursday, 12 May 2022, 10.00am.
CARRIED
22 Chair's Report - September 2021
Resolution number WTK/2021/132
MOVED by Chairperson S Toms, seconded by Member M Allen:
That the Waitākere Ranges Local Board:
a) receive Chair Saffron Toms’ verbal update for September 2021.
CARRIED
23 Local Board Member Report - Member Allen
Resolution number WTK/2021/133
MOVED by Member M Allen, seconded by Member S Coney:
That the Waitākere Ranges Local Board:
a) receive Member Allen’s report for September 2021.
CARRIED
24 Workshop Records
Resolution number WTK/2021/134
MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:
That the Waitākere Ranges Local Board:
a) receive the workshop records and supporting materials for 17, 19 and 26
August, and 2 and 9 September 2021.
CARRIED
Minutes Page 15Waitākere Ranges Local Board
23 September 2021
25 Governance Forward Work Programme
Resolution number WTK/2021/135
MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:
That the Waitākere Ranges Local Board:
a) receive the governance forward work programme for September 2021.
CARRIED
26 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.08 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE WAITĀKERE RANGES
LOCAL BOARD HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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