OPEN MINUTES Kaipātiki Local Board - Agendas and Minutes
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Kaipātiki Local Board OPEN MINUTES Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 16 June 2021 at 10.04am. PRESENT Chairperson John Gillon Deputy Chairperson Danielle Grant, JP Members Paula Gillon Ann Hartley, JP Melanie Kenrick Cindy Schmidt Andrew Shaw Adrian Tyler
Kaipātiki Local Board 16 June 2021 1 Welcome Karakia Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia. 2 Apologies There were no apologies. 3 Declaration of Interest There were no declarations of interest. 4 Confirmation of Minutes Resolution number KT/2021/76 MOVED by Member A Tyler, seconded by Member A Shaw: That the Kaipātiki Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 19 May 2021, as a true and correct, subject to the comment in line MB2021-255 (Gymnastics Community Trust trading as North Harbour Gymnastics) being corrected to grant round oversubscribed - limited funding. MB2021- Gymnastic Sport Towards an $0 Tagged to 255 s and equipment van equipment Communit recreat and wages for van. Grant y Trust ion school round trading as coaches and oversubscri North satellite bed - limited Harbour managers for funding. Gymnastic the gymnastic s classes from June to October 2021 CARRIED 5 Leave of Absence There were no leaves of absence. Minutes Page 3
Kaipātiki Local Board 16 June 2021 6 Acknowledgements There were no acknowledgements. 7 Petitions There were no petitions. 8 Deputations There were no deputations. 9 Public Forum 9.1 Beach Haven Coastal Connections - Craig Mumme Craig Mumme was in attendance to address the board on this item. Resolution number KT/2021/77 MOVED by Member A Tyler, seconded by Member A Hartley: That the Kaipātiki Local Board: a) receive the public forum item. b) thank Craig Mumme for his attendance and presentation. CARRIED 9.2 Beach Haven Coastal Connections - Steph Hay Steph Hay was in attendance to address the board on this item. Resolution number KT/2021/78 MOVED by Member C Schmidt, seconded by Member A Hartley: That the Kaipātiki Local Board: a) receive the public forum item. b) thank Steph Hay for her attendance and presentation. CARRIED 9.3 Beach Haven Coastal Connections - Julia Masters Julia Masters was in attendance to address the board on this item. Resolution number KT/2021/79 MOVED by Member A Hartley, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) receive the public forum item. b) thank Julia Masters for her attendance and presentation. CARRIED 9.4 Beach Haven Coastal Connections - Nicola Vere-Critcher Nicola Vere-Critcher was in attendance to address the board on this item. Resolution number KT/2021/80 Minutes Page 4
Kaipātiki Local Board 16 June 2021 MOVED by Chairperson J Gillon, seconded by Member A Shaw: That the Kaipātiki Local Board: a) receive the public forum item. b) thank Nicola Vere-Critcher for her attendance and presentation. CARRIED 10 Extraordinary Business There was no extraordinary business. 11 Kaipātiki Youth Development Trust A document titled ‘KYDT report – options analysis table 1’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) approve a new Community Centre Management Agreement with Kaipātiki Youth Development Trust at Marlborough Park Youth Facility for $80,000 plus CPI per annum for two years commencing 1 July 2021. b) approve the reallocation of $46,210 of Asset Based Services operational funding in the 2021/2022 local board work programme from the Marlborough Park Youth Facility activity to the top up funding of community places activity (line 260) to offset the Locally Driven Initiatives (LDI) operational budget requirement by the same amount. c) receive updated document of Table 1 – Options analysis on page 10 and 11 of the agenda. Member A Hartley proposed an amendment to clause a) replacing the term of two years with a term of three years. Resolution number KT/2021/81 MOVED by Member A Hartley, seconded by Member A Shaw: That the Kaipātiki Local Board: a) request a new Community Centre Management Agreement with Kaipātiki Youth Development Trust at Marlborough Park Youth Facility for $80,000 plus CPI per annum for three years commencing 1 July 2021. CARRIED Chairperson John Gillon put the substantive motion. Resolution number KT/2021/82 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) approve a new Community Centre Management Agreement with Kaipātiki Youth Development Trust at Marlborough Park Youth Facility for $80,000 plus CPI per annum for three years commencing 1 July 2021. b) approve the reallocation of $46,210 of Asset Based Services operational funding in the 2021/2022 local board work programme from the Marlborough Park Youth Facility activity to the top up funding of community places activity (line 260) to offset the Locally Driven Initiatives (LDI) operational budget requirement by the same amount. Minutes Page 5
Kaipātiki Local Board 16 June 2021 c) receive updated document of Table 1 – Options analysis on page 10 and 11 of the agenda. CARRIED Attachments A 16 June 2021 - Kaipātiki Local Board Business Meeting - KYDT report - options analysis table 12 Approval of the 2021/2022 Kaipātiki Local Board Auckland Unlimited work programme Resolution number KT/2021/83 MOVED by Member P Gillon, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) approve the Kaipātiki Auckland Unlimited work programme 2021/2022 and associated budgets as per Attachment A of this agenda report, with the following amendments: i) remove activity item ID#1610 – ‘Local Small Business Mentors Programme (KAIP)’ - $11,000 b) request regular updates on each activity in the Kaipātiki Auckland Unlimited work programme 2021/2022 throughout the financial year. c) delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Auckland Unlimited work programme 2021/2022, noting that: i) any decisions will be made in consultation with the Deputy Chairperson ii) any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board iii) any changes approved by the Chairperson will be reported back to the full board. CARRIED 13 Approval of the 2021/2022 Kaipātiki Local Board Infrastructure and Environmental Services Work Programme Hannah Brightley, Relationship Advisor, was in attendance to address the board in support of this item. Resolution number KT/2021/84 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) approve the Kaipātiki Infrastructure and Environmental Services work programme 2021/2022 and associated budgets, as per Attachment A to the agenda report) with the following amendments: i) amend activity item ID#1183 – ‘Climate Action Programme – Kaipātiki’ by adding the following further decision point: i. A workshop with the local board will be held to discuss the scope of the climate action plan prior to going out to procurement. Minutes Page 6
Kaipātiki Local Board 16 June 2021 b) request staff investigate additional reporting and accountability measures for activity item ID#1179 – “Pest Free Kaipātiki strategy implementation’ due to the quantum of funding allocated to this activity. c) approve in principle the Kaipātiki Infrastructure and Environmental Services work programme 2022/2023 and 2023/2024, as per Attachment A of the agenda report, noting that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes. d) request regular updates on each activity in the Kaipātiki Infrastructure and Environmental Services work programme 2021/2022 throughout the financial year. e) delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Infrastructure and Environmental Services work programme 2021/2022, noting that: i) any decisions will be made in consultation with the Deputy Chairperson ii) any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board iii) any changes approved by the Chairperson will be reported back to the full board. CARRIED Adjournment of Meeting Resolution number KT/2021/85 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) agree to adjourn the meeting for five minutes at 11.41am. CARRIED Meeting reconvened at 11.55am. 14 Approval of the 2021/2022 Kaipātiki Local Board Customer and Community Services work programme Mark Purdie, Lead Financial Advisor, Challen Wilson, Strategic Broker, Sarah Jones, Manager Area Operations (via Skype for business), Roma Leota, Work Programme Lead (via Skype for business), Trina Roycroft, Connected Communities Lead & Coach (via Skype for business), were in attendance to address the board in support of this item. Resolution number KT/2021/86 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) approve the Kaipātiki Customer and Community Services work programme 2021/2022 and associated budgets as per Attachment A to the agenda report, with the following amendments: i) addition of the omitted activity item for transitional rates grants, in line with resolution numbers KT/2021/18 and KT/2021/30, as per the table below: Minutes Page 7
Kaipātiki Local Board 16 June 2021 Further Lead Activity Decision Delivery Budget 2021/ 2022/ 2023/ Activity Description Dept/Unit Name Points for year(s) Source 2022 2023 2024 or CCO LB Legacy Budget allocated to local Grants to CCS: 2021/22; ABS 36,312 37,583 38,898 Rates boards from legacy rates be Grants 2022/23; Opex Grants grants that have been decided 2023/24; continuing since alongside amalgamation. A Kaipātiki transition mechanism Local was put in place as part Grant of LTP 2018-28 for three Round 1 years. From 1 July 2021, this budget falls under the complete discretion of the LB. The Kaipatiki LB has decided to use this budget for a contestable rates grants programme ii) amend the budget amount for activity item ID#260 – ‘Top up for funding for Birkdale, Beach Haven, Highbury Community Houses and Hearts and Minds (LDI)’ to $59,790. iii) amend the budget amount for activity item ID#1744 – ‘Top up for funding for Birkdale, Beach Haven, Highbury Community Houses and Hearts and Minds (ABS)’ to $46,210. iv) amend the budget amount for activity item ID#267 – ‘Community Grants Kaipātiki’ to $149,456. v) amend the budget amount for activity item ID#264 – ‘Event partnership fund Kaipātiki’ to $48,000. vi) amend activity item ID#1673 – ‘Funding review for Kaipātiki Community Houses’ by adding the following further decision point: A) A workshop with the local board will be held to discuss the scope of the funding review prior to going out to procurement. vii) amend the budget amount for activity item ID#20521 - Kaipatiki - develop Food Forest network’ by removing the LDI Capex budget allocation totalling $15,000 in FY23 and FY24. viii) amend the budget amount for activity item ID#23781 - Local Board Sunsmart Priorities for Playspaces' to increase the LDI Capex contribution to $150,000 in FY22, with a priority site being the junior playspace at Onepoto Domain. ix) amend the description for activity item ID#23882 – ‘Heath Reserve - upgrade playground and park amenities’ to reflect the LDI Capex contribution of $50,000 has been moved to FY25+. x) amend the budget amount for activity item ID#23819 – ‘Totaravale Reserve - upgrade playground and park amenities’ to remove the LDI Capex contribution of $50,000 in FY23. xi) amend the budget amount for activity item ID#27797 – ‘Taurus Cresent Reserve - upgrade playground and park amenities’ to increase the LDI Capex contribution to $30,000 and include this in FY24. xii) add an additional activity – ‘Installing new parks signage’, continuing on from stage 1 of this project completed in July 2020, allocating $40,000 of LDI Capex budget in FY22. xiii) amend the budget amount for activity item ID#31036 – ‘Accessible play equipment - one location in Kaipātiki’ to combine the LDI Capex Minutes Page 8
Kaipātiki Local Board 16 June 2021 contribution of $45,000 into FY22 and bring the estimated completion date forward to June 2022. xiv) amend activity item ID# 952 – ‘Kaipātiki Community Leases 2022/2023 work programme’ by removing the lease of Lindisfarne Hall at Lindisfarne Reserve, Northcote, and bring this lease forward as a standalone item in the 2021/2022 community lease work programme. b) note that, as a result of allocations made regarding the local board’s LDI Capex budget above, there would be $75,000 in LDI capital budget remaining to expend within the next three financial years (2021/22, 2022/23 and 2023/24). c) signals that as a policy position, the local board will focus any unallocated locally driven initiatives (LDI) capital expenditure in the next three financial years 2021/22, 2022/23 and 2023/24) on supporting capital works relating to council-owned assets (including, but not limited to, non-physical buildings and structures). d) request staff investigate options to support the operations of the Northcote community facility at 1 Ernie Mays Street, Northcote, which is owned and operated by the Kaipātiki Community Facilities Trust, and report these options back to the local board for consideration. e) approve in principle the Kaipātiki Customer and Community Services work programme 2022/2023 and 2023/2024 work programmes as per Attachment A to the agenda report, noting that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes. f) approve the Risk Adjusted Programme (RAP) projects identified in the 2021/2022 Customer and Community Services work programme (refer to Attachment A to the agenda report). g) note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee. h) provide the following feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, and Local Parks and Sports Field Development budgets (refer to Attachment D to the agenda report): i) endorse all projects and associated budgets as per Attachment D to the agenda report with the following amendment: A) request activity item #ID 26107 – ‘Sispara Place Reserve – investigate footpath options’ has an increase in budget by $130,000 to enable the option of reinstating the footpath connection lost in the 2016 landslide. i) request regular updates on each activity in the Kaipātiki Customer and Community Services work programme work programme 2021/2022 throughout the financial year. j) delegate authority to the Chairperson to approve any changes presented by staff on the Kaipātiki Customer and Community Services work programme work programme 2021/2022, noting that: i) any decisions will be made in consultation with the Deputy Chairperson ii) any changes deemed ‘significant’ by the Chairperson or Deputy Chairperson will require consideration and decision making by the full board Minutes Page 9
Kaipātiki Local Board 16 June 2021 iii) any changes approved by the Chairperson will be reported back to the full board. CARRIED 15 Adoption of the Kaipātiki Local Board Agreement 2021/2022 Paul Edwards, Senior Local Board Advisor and Mark Purdie, Lead Financial Advisor, were in attendance to address the board in support of this item. Resolution number KT/2021/87 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) adopt the local content for the 10-year Budget, which includes the Kaipātiki Local Board Agreement 2021/22, the message from the chair, and local board advocacy (refer to Attachment A of the agenda report). b) adopt a local fees and charges schedule for 2021/2022 (refer to Attachment B of the agenda report). c) delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Kaipātiki Local Board Agreement 2021/22, message from the chair, and local board advocacy). d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021. CARRIED 16 Eke Panuku Development Auckland - Kaipātiki Local Board Six-Monthly Report to 31 March 2021 Kate Cumberpatch, Priority Location Director, was in attendance via Skype for Business to address the board in support of this item. Resolution number KT/2021/88 MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon: That the Kaipātiki Local Board: a) receive the Eke Panuku Development Auckland - Kaipātiki Local Board Six- Monthly Report to 31 March 2021. CARRIED 17 Feedback on Equity of Service Levels and Funding Proposals - Draft Report Resolution number KT/2021/89 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the Equity of Service Levels and Funding Proposals – Draft Report b) request a local board workshop to discuss and develop feedback on the Equity of Service Levels and Funding Proposals – Draft Report c) formalise the local board’s feedback at the board’s July business meeting. CARRIED Minutes Page 10
Kaipātiki Local Board 16 June 2021 Precedence of Business Resolution number KT/2021/90 MOVED by Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) agree that Item 19 - Economic Development Action Plan: Draft for feedback be accorded precedence at this time. CARRIED 19 Economic Development Action Plan: Draft for feedback Chairperson John Gillon proposed an adjournment. Resolution number KT/2021/91 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) agree to adjourn the meeting at 12.41pm. CARRIED Meeting reconvened at 12.59pm. Resolution number KT/2021/92 MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) provide the following feedback for consideration in the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24: i) a stronger emphasis on increased employment opportunities for local residents through the Auckland Council projects and contracts such as the Full Facilities Contract - Project 17. ii) for work to be undertaken to gain a greater understanding of public transport gaps in the network for local residents, with a look to provide options to an increased variety of employment hubs. iii) a closer working relationship with the Kaipātiki Local Board, and the provision of more local economic development data. iv) ensure the council's declaration of a climate emergency is given priority consideration in the development of this plan. v) ensure that Auckland Council clearly understands what Aucklanders want in the way of economic growth as previous growth has also contributed to congestion and house price inflation. vi) ensure the focus is on all of Auckland's town centres and the relationships between them, not only the CBD, and investigate promoting recreational journeying around Auckland. vii) develop a skills recruitment to be led by council and business network to fast-track Auckland's young people into high-demand employment with a special focus on “live local, work local”, as well as retraining and upskilling for career change and advancement of the current Auckland workforce. Minutes Page 11
Kaipātiki Local Board 16 June 2021 viii) investigate the delivery of 'local circuit' public transport for Auckland's districts (like the CBD Link service), possibly as a 'loss leader' strategy, to encourage Aucklanders to get around and increase novel and recreational journeying. ix) investigate and develop public transport routes that support students getting to training centres around Auckland. x) investigate a weekend (or continuous) ferry circuit of the Waitematā, including the CBD, Mission Bay, Devonport, Northcote, Birkenhead, Beach Haven and Hobsonville, allowing Aucklanders to visit and explore other areas of the city. xi) provide feedback for consideration in the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24. CARRIED 18 Kaipātiki Local Board feedback on the draft Future Connect Network Plan Resolution number KT/2021/93 MOVED by Chairperson J Gillon, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) support the general direction of the draft Future Connect Network Plan and provide the following feedback: i) note that our recent feedback on the Regional Land Transport Plan contains feedback of relevance to the Future Connect Network Plan and request that this is taken into consideration. ii) request that the Future Connect Network Plan and Mapping Portal are updated to include the Te Ara Awataha greenway, Northcote, in the ‘Cycle and Micromobility’ and ‘Walking’ mode layers. The greenway is currently under construction and will be delivered during the first decade of the plan. iii) request that additional connections into the Northern Pathway that the Kaipātiki Local Board have been advocating for to Waka Kotahi, Auckland Transport and Auckland Council, are included in the Future Connect Network Plan and Mapping Portal as opportunities in the ‘First Decade’ in the ‘Cycle and Micromobility’ and ‘Walking’ mode layers. The connections include from Stafford Park, Heath Reserve, Tuff Crater, Stafford Park, Heath Reserve, Tuff Crater Reserve, Wairau Valley, and to the Te Ara Awataha greenway in Northcote. iv) request that the Northern Pathway route is included in the ‘Walking’ mode layer in the Future Connect Network Plan and Mapping Portal, noting that it is currently only included in the ‘Cycle and Micromobility’ layer. This will be a significant route for walkers, joggers and runners. v) note that walking routes through some reserves and parks are included in the Future Connect Network Plan and Mapping Portal, however many are not, for example, Eskdale Reserve Network, Chelsea Estate Heritage Park, Glenfield Coastal Walkway. These connections are extremely important for both commuting and recreational activity. vi) note that walking routes through some schools are included in the Future Connect Network Plan and Mapping Portal, however many are not. vii) request a new ferry circuit be of the inner-Waitematā Harbour be included in the Future Connect Network Plan and Mapping Portal, with stops including the CBD, Devonport, Bayswater, Northcote, Birkenhead, Beach Minutes Page 12
Kaipātiki Local Board 16 June 2021 Haven, Hobsonville and West Harbour, allowing Aucklanders to visit and explore other areas of the city. viii) investigate local district PT circuits emulating the Link Service eg. Beach haven, Birkdale, Birkenhead, North Shore Hospital, Glenfield, Beach Haven. ix) develop PT routes servicing Auckland’s Educational hubs to help move student commuting to PT. x) investigate partnerships with app based commuter services like Uber to develop rideshare services that could complement the PT network. xi) include ferries within the strategic transport networks that endeavour to allow for seamless transfer between transport modes (in particular cycling and microbility. xii) include greater reference to ferries as an important public transport option be included within the Network Plan. xiii) ensure that the Waitemata Harbour is acknowledged and protected as strategically important to the public transport network. CARRIED Note: Item 19 was taken after item 17 20 Kaipātiki Local Board Chairperson's Report No update was provided at this time. 21 Members' Reports 21.1 Member report - Adrian Tyler Member Adrian Tyler provided a verbal update on the drop-in event at Kainga Ora, open day in completed unit on Beach Haven Road, Matariki hangi, questions on Beach Haven Boat ramp renewals, Tiri/Woodham bridge renewal regarding bike friendly, Landcaster shop carpark hazards, Shepherds Park tracks and Birkenhead Town Centre globe lights. Resolution number KT/2021/94 MOVED by Member A Tyler, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) note the verbal update from Member Adrian Tyler. CARRIED 21.2 Member report - Andrew Shaw Member Andrew Shaw provided a verbal update on Birkdale Primary Safe School Streets project. Resolution number KT/2021/95 MOVED by Member A Shaw, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) note the verbal update from Andrew Shaw. CARRIED Minutes Page 13
Kaipātiki Local Board 16 June 2021 21.3 Member report - Deputy Chairperson Danielle Grant Deputy Chairperson provided a verbal update on Auckland Transport Safer Streets project, talks about removal of shelter in front of Northart demolished, concern about Northcote vape shop, Community Safety Initiative and Panuku event in Northcote. Resolution number KT/2021/96 MOVED by Deputy Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the verbal update from Deputy Chairperson Danielle Grant. CARRIED 22 Governing Body and Independent Maori Statutory Board Members' Update No updates were provided at this time. 23 Governance Forward Work Calendar Resolution number KT/2021/97 MOVED by Member M Kenrick, seconded by Member A Shaw: That the Kaipātiki Local Board: a) note the Kaipātiki Local Board July – August 2021 governance forward work calendar and June – July 2021 workshop forward work plan. CARRIED 24 Workshop Records - Kaipātiki Local Board - May 2021 Resolution number KT/2021/98 MOVED by Member P Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the record for the Kaipātiki Local Board workshop held on Wednesday 5 May, Wednesday 12 May and Wednesday 26 May 2021. CARRIED 25 Consideration of Extraordinary Items There was no consideration of extraordinary items. 1.15pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE KAIPĀTIKI LOCAL BOARD HELD ON DATE:......................................................................... CHAIRPERSON:....................................................... Minutes Page 14
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