Online Meet & Exchange - NCP Academy
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Online Meet & Exchange
Share your favourite training methods: Get inspiration on how to make your information
days and training workshops more engaging and interactive
Your facilitator today
• NCP in Denmark from 2007 to 2017 – mostly Legal/Finance
• Since October 2017: Brain2Business - own company as certified
facilitator and trainer
• Enjoys discussing H2020/ FP7 rules and reporting requirements.
In your view, what could be the purpose of using interactive methods? Write your answer in the chat field When – do you imagine – would you find it difficult to use interactive methods? Please write your answer in the chat.
Donald Bligh, 2010 Reflect: what does this picture have to do with our online meeting today?
The best way to plan Info Days, workshops, training is by Changing your perspective ”If I was a participant in my own meeting, what would I need to keep my attention and focus?” Why and when to use interactive methods
As the organizer of a meeting with a lot of one-way communication, what would you feel comfortable facilitating • Q&As at the end of each speech • Questions to the audience in the beginning • Facilitate dialogue between participants in the beginning and during the day • Make people write something on post-its or paper • Make people draw, interpret pictures, move, sing, dance If someone told you they had great experience with a method, how far would you stretch your comfort zone: • Q&As at the end of each speech • Questions to the audience in the beginning • Facilitate dialogue between participants in the beginning and during the day • Make people write something on post-its or paper • Make people draw, interpret pictures, move, sing, dance
Let’s get started
• Breaking the ice/ warm-ups
• Energizing participants
• Sharing experiences
• Asking questions
• Closing sessions
• Other, for example training concepts
Icebreaker: Speed Dating
Nicole Schmidt, COST National Coordinator at FFG in Austria
Breaks the ice, Brings quick interaction and activation, Participants learn at least
a bit about quite a bunch of others
Not much of preparation needed, highly energizing, easy and enjoyable way of
breaking the ice
Material needed: -
Suitable number of persons: unlimited (but you need enough SPACE)
Preparations before: provide questions and visualize them
Instructions:
• Form pairs (provide instruction if participants should form 2 circles facing each other, 2
lines, with/without seats, etc.)
• Answer questions
• My name is….
• My profession is…
• My link to the topic is…
• Change after a specified time (provide signal after 90 – 120 seconds)
Icebreaker: Constellation
Lucie Vaucel, Legal/ Finance NCP, University of La Rochelle, France
A dynamic start to the training
Why it is great: Participants usually start the training sitting on their chairs. Here,
they are active. It sets a good dynamic between participants by supporting team
building & stimulating communication between participants. Interesting for
participants to know quickly a bit better each other.
Material needed: A roll of tape in order to mark the floor with a big cross.
Suitable number of persons: Doable with a lot of people (100 or even more).
Preparations before: Stick the tape on the floor in the shape of a big cross.
Instructions: With this activity, participants have to get up and answer a series of
question by placing themselves in the room or within a determined space outside.
• “I will ask you a series of questions you will answer by placing yourself on the cross.
• Where do you come from? (show North-South-East-West on the cross)
• What is your experience in research & innovation programmes?
• What is your experience in Horizon 2020 programme?”
Icebreaker: I am the only one who…
Lieke Michiels van Kessenich, NCP for SC6, SwafS and SEWP, RVO,
Netherlands
Getting to know each other
Why it is great: You learn something unexpected from other people and I
like working methods when not sitting
Material needed: None
Suitable number of persons: 10 to +/- 25
Preparations before: Open floor, room to walk
Instructions: …
Icebreaker: I am the only one who… Instructions • Group walks through the room. Then, one person stands still in the middle and says 'I'm probably the only one who..... (e.g. loves kale, likes to go on holiday to Iceland, once did a bungyjump, ...). • The other group members think for themselves to what extent they see a similarity in this (based on their personal association with the topic) and depending on that association they position themselves closer to or further away from the person in the middle. • Example: 'I'm probably the only one who loves kale’ – you can think about it in many ways. E.g. I hate kale, so I stand on the other side of the room, or my daughter loves kale, so I stand close, or I only ate kale once and liked it, so I stand somewhere in between. So the reaction of the group members is based on their own association in response to the person who made the statement. • This way you learn something unexpected about the whole group in each round. You can do as many rounds as you have time for. Icebreaker: DIXIT cards Darija Valančič, Legal/ Finance NCP, Ministry of Education, Science and Sport, Slovenia • To introduce ourselves to one another. • Why it is great: you hear something different than in the usual presentation rounds • Material: DIXIT CARDS, https://en.wikipedia.org/wiki/Dixit_(card_game) The cards have very nice pictures, all 84 of them. (I do not play that game and I do not know the rules. I just like the pictures :)) • Suitable number of persons: It can be used for smaller groups or larger ones. If a group of people is larger, everyone takes just one. If the group is smaller, then two. • Preparations before: put cards on the table • Instructions: The technique used is Storytelling. Every person takes two cards, which describe him/her on a professional level and on a personal level. Introduction goes: My name is.... I have chose those 2 cards because.... I do not want to hear, which organization, which department, which level (senior/junior), how many years of experience... I/we the participants want to hear (example): My name is Darija and I have chosen those two cards. (I show the pictures). On the first picture is a dragon and a little person with a sward and sometimes I feel like this little person having to fight big bad dragon. On the second picture is a beach and sunshine. I have chosen that one, because a like to relax, enjoy beach, summertime and time off. And than the next one continuous...
Icebreaker: shake hands with your neighbour
Losen up, create a nice atmosphere
Why it is great: creates trust between people, also for the breaks
Material needed: none
Suitable number of persons: any, in particular large and very large groups
Preparations before: none
Instructions:
Just say: “Before we start, please take a minute to shake hands and say hi to
the person sitting next to you.” (behind you/ those on both sides)
Energizer: Astrology Zodiac Signs
Darija Valančič, Legal/ Finance NCP, Ministry of Education, Science and Sport, Slovenia
• Goal: Have a nice start
• Why it is great: Usually a surprising insight
• Material needed: a flip over
• Suitable number of persons:
• Instructions:
• In line one: participants born from January to June
• In line two: participants born from July to December
• We then count how many participants are born in which month. I put the numbers one after another on the flipchart.
• Almost always there is at least one person who knows everything about zodiac signs. We figure it out which sign there
is most often. Usually it turns out that it is Virgo.
Empirically, the most common signs are Virgo (those born between August 20 until September 22) and Libra
(September 23 until October 22). Working backwards, these people were conceived in late fall to mid-winter,
with conceptions peaking around Christmas and New Year’s Day… https://exemplore.com/astrology/The-
Most-Common-and-Least-Common-Zodiac-Signs
Then the song ”The most wonderful time of the year” gets a whole new meaning
:) https://www.youtube.com/watch?v=t-k7BWDm_LgEnergizer: Kniechen, Näschen, Öhrchen Birgit Steininger, NCP Life Sciences/ MSCA, FFG, Austria Goal: energizing and laughing Why it is great: simple to instruct – not so simple to do Material needed: none Suitable number of persons: any number Preparations before: none Instructions: Show the participants what to do – you go first, they follow: https://www.youtube.com/watch?v=Oeaq8FA4rCk Other forms of energizers…. Think in movement – Get people to stand up, walk around, switch places … while working • For example: ”Please write down your three most important take-aways from this session. Get up, find a person to talk to and share. Find a new person. You have ten minutes for that. After that, I will be happy to answer questions, if there still are any.” • Or: ”I would like you to work in pairs. People at table 1, please find someone to work with from Table 2”
Other forms of energizers….
Think in speed –
Give people 3 minutes to write down …. 10 types of costs that fit in the budget …
Make competitions ….
• Two groups have to solve the same task – who will be faster
• Groups get 3 minutes to create as many questions on a particular topic as possible and give
them to another group. Then they get 3 minutes to answer - who is fastest?
Other forms of energizers….
Think in pictures…
Find a metaphor for EU financial reporting and draw itSharing experiences: Storytelling Katja Wirth, ERC Coordinator; NCP ERC, Euresearch, Switzerland To work on content. To exchange opinions and profit of them. To have an AHA-effect. To get energized. Why it is great: It is a mix between an individual reflection and an exchange of this topic with the others. Every participant has an added value of the individual reflection and of the exchange of views with the others. Material needed: paper and pencil Suitable number of persons: 6-20 Preparations before: Choose a suitable topic Instructions: Participants sit with back against each other in small groups. Every participant reflects on a predefined topic - e.g. notes why his/her project idea is worth an ERC (ca. 5’). Then the small group discusses it and finds out the common points. These points can be presented to the plenum. Sharing experiences: Examples Lenka Chvojková, L/F NCP, Technology Centre CAS, Czech Republic Complement the theory with real examples Why it is great: it makes the event more interesting, it helps to create warm and informal atmosphere where people feel more convenient to talk and share own experience and problem, it makes the event more realistic (participants feel they solve real problems not only listen to the theory) Material needed: none Suitable number of persons: the smaller group the better. however possible even in very big group (it this case it is more about the examples of the speaker than of the audience, however it is also very valuable) Preparations before: none Instructions: think about your experience that could best fit the theory you present
Sharing experiences: World Café Véronique Sordet, ERC NCP, Euresearch, Switzerland Allow discussions in small groups Why it is great: it gives the opportunity to everyone to express her/himself in small groups Material needed: flip charts Suitable number of persons: until 50 persons Preparations before: instructions on the principle, groups preparation, moderator preparation Instructions: http://www.theworldcafe.com/key-concepts-resources/design-principles/ Asking questions: Snowballs / paper airplanes Petra Zagar, SC5 NCP from the Ministry of education, science and sport in Slovenia Instead of raising hands participants write their questions on the piece of paper and make crumpled paper snowball or neatly folds paper (with question) into airplane. It gives participants a little more anonymity Material needed: Paper Suitable number of persons: 40-50 Preparations before: Distribution of blank papers. Instructions: Write your question on the paper and throw it into the moderator. (moderator than chooses snowballs/airplanes from the floor and audience can direct him à more to the left, more to the right…..)
Closing session: closing exercise
Aneta Hlavsová (Legal Finance NCP (trainee) from Technology Centre CAS in the Czech
Republic
To “persuade” the audience that they have indeed learnt something new.
Works great with small workshops/university lectures, etc. as it forces the audience to
think about what they´ve listened to and it ends the seminar on a positive note.
Material needed: None – a few minutes at the end of the seminar, depending on the
number of people.
Suitable number of persons: Works better with smaller classes (up to 25 people).
Preparations before: None.
Instructions: Ask the students to each think of ONE thing they just learned that was NEW
to them, SURPRISING, etc. to share with the rest of the class.
Tip: it also works with large groups – you ask the same question and ask people to share
it with the person next to you. Or ask them to put it on a post-it and stick it to the door on
their way out, or…
Closing sessions: 3 adjectives – feedback
Astrid Hoebertz, Health NCP and trainer within FFG Academy and NCP Academy
at FFG in Austria
Feedback to the training, closing of training in a nice way
It results in a motivating end of the training, people leave in a positive ”mood”
Material needed: Coloured A5 post-its and pens, or digital tools for wordcloud
(e.g. mentimeter)
Suitable number of persons: Unlimited (can be done by single persons, or in
groups of 4-5)
Preparations before:
• With post-Its: prepare post-its and pens
• With digital tools: prepare tool, laptopClosing sessions: 3 adjectives – feedback cont.
Instructions:
• With post-its:
for small groups (up to 10) give each person 3 post-its, for larger groups (i.e. several
tables with 4-5 persons) give each table 3 post-its, and ask every person (or table), to
come up with 3 adjectives describing the training for them, 1 adjective per post-it. Give
everyone a few minutes to do this. Trainer/moderator collects cards from everyone, mixes
them, and then reads aloud the results while pinning them on a pin wall. Similar words are
grouped.
• Digital:
everybody is asked to give 3 adjectives online (e.g. via mentimeter), describing the training
for them. Word clouds forms on screen, trainer reads results.
Is nice to finish a training, for example as a last item, before handing out certificates, and
thanking everyone for their contribution and great training atmosphere.
Other: energizing training concept: Bingo
Diana Wotruba, MSCA NCP, Euresearch Switzerland
Activation of the audience through playful interaction
Why it is great: playful, fast-paced learning – it wakes people up
Material needed: Sheet, pencil
Suitable number of persons: any number
Preparations before: Prepare the sentences
Instructions:
• The presenter reads 12 sentences belonging to one of the categories
Dissemination, Communication, Exploitation in random order.
• The participants have to sort them by writing the number of the
sentence in the correct row in the table on their sheet (see Illustration).
• As soon as one row is filled he/she calls out loud BINGO and raises a
hand. (same is possible for other concepts of course).Other: group work Elshan Amadov, SC6 NCP, Presidential Academy of Public Administration, Azerbaijan Deeper understanding. Why is it great: I like it because it is effective, people or stakeholders are interested and concentrated. It leads to effective time management. Suitable number of persons: 3-25 Preparation: training material, tasks Instructions: Show materials – give information - direct – motivate – understand – answer questions - conclusion Those were the methods! I have one more for you…
Online tools
www.mentimenter.com (and there are other good ones, such as sli.do, kahoot.com)
A great tool for interacting with large groups.
Remember: ask questions that are relevant to the audience (not only to the speaker).
We have been through…
• Breaking the ice/ warm-ups
• Speed Dating
• Constellation
• The only one who
• Picture cards
• Shake hands with your neighbour
• Energizing participants
• Astrology Zodiac Signs
• Kniechen, Näschen, Öhrchen
• Think in movement – speed - pictures
• Sharing experiences
• Storytelling
• Examples
• World Cafe
• Asking questions
• Snowballs/ paper airplanes
• Closing sessions
• ”One thing you have learnt”
• Three adjectives
• Other, for example training concepts
• Bingo
• Group workYou can also read
