NHS West Sussex Clinical Commissioning Group (CCG) Governing Body Meeting held in Public - NHS West ...
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NHS West Sussex Clinical Commissioning Group (CCG) Governing Body Meeting held in Public DRAFT Minutes Date: Tuesday 8 June 2021 Time: 09:30-11.10 Location: Meeting held virtually (MS Teams) Present: Tej Bansil (TB) Locality Representative From item 1.7 Stephen Bellamy (SB) Locality Representative From item 1.4 Karen Breen (KB) Deputy Chief Executive Officer (CEO) Richard Brown (RB) Independent Clinical Member, GP Local From item 1.6 Medical Committee (LMC) Representative Allison Cannon (ACa) Chief Nursing Officer (CNO) Daphne Coutroubis (DC) Locality Representative Hannah Davies (HD) Deputy Chief Medical Officer (CMO) Representing Elizabeth Gill Malcolm Dennett (MD) Lay Member, Finance and Performance (F&P) Nick Deyes (ND) Lay Member, Patient and Public Engagement (PPE) Adam Doyle (AD) Chief Executive Officer (CEO) Ned Ford (NF) Locality Representative Mark Hammond (MH) Lay Vice Chair Chaired items 3.2.2 to 3.5.2 due to lost connection Jim Hayburn (JH) Chief Finance Officer (CFO) Hannah Hewlett (HH) Locality Representative Laura Hill (LH) Clinical Chair Meeting Chair Ketan Kansagra (KK) Locality Representative From item 1.6 Alison Lewis-Smith (ALS) Independent Clinical Member, Registered Nurse Mark Lythgoe (ML) Locality Representative Laura Maythan (LM) Locality Representative Hugh McIntyre (HM) Independent Clinical Member, Secondary From item 1.6 Care Clinician Patience Okorie (PO) Locality Representative From item 1.6 Carol Pearson (CP) Lay Member, Governance Sarah Pledger (SP) Locality Representative Alex Rainbow (AR) Locality Representative In attendance: Alison Challenger (ACh) Director of Public Health, West Sussex County Council (WSCC) Paul Deffley (PD) Local Medical Director For item 2.3
Pennie Ford (PF) Executive Managing Director (EMD) Tom Gurney (TG) Executive Director of Communications and Public Involvement Kerry Okines (KO) Governance Officer Minutes Terry Willows (TW) Executive Director of Corporate Governance Members of the public Five members of the public were in attendance Apologies: Elizabeth Gill (EG) Chief Medical Officer (CMO) Item Item description Action ref 1. Welcome and apologies 1.1. Apologies and welcome The Chair welcomed all those attending. The Chair noted that the meeting was being recorded and would be posted on the organisation’s website. Members of the public were admitted to observe the meeting virtually. Apologies for absence were received from the members listed above. The Governing Body was quorate. 1.2. Declarations of conflicts of interest The Chair requested declarations of any interests relevant to the agenda items for the meeting. The Governing Body noted that there were no new or existing declarations of interest considered prejudicial to any of the agenda items. 1.3. Questions previously submitted by the public The Chair noted that one question had been received from a member of the public. A response to the question would be provided to the member of the public in writing following the meeting. A record of the question and the full response is appended to these minutes at Appendix A. 1.4. Minutes of the previous meeting The Chair presented the draft minutes of the previous meeting and invited comments.
The Governing Body resolved to approve the minutes of its meeting held on 6 April 2021 as an accurate record. 1.5. Action Log The Governing Body reviewed the Action Log. There were 15 actions recommended for closure, 5 actions progressing and 1 action that was overdue. The following matters were highlighted: • Action 38 was progressing and would be recommended for closure following attendance by the Director of Children’s Services and the Children’s First Transformation Director at the 13 July 2021 Quality Committee meeting, to give a presentation about progress on the Children’s First programme. • Action 2 was recommended for closure as David Cryer had shared learning from the transition from seven to three CCGs in Sussex with Carol Pearson. David Cryer had also noted areas raised by the Audit and Assurance Committee (AAC) in relation to this. The Governing Body resolved to note the Action Log and approve closure of all 15 of the actions recommended for closure. 1.6. Report from Clinical Chair The Chair presented the report. The following matters were highlighted: • Localities had fed back on pressure and demand on general practice and difficulty for patients in accessing some services. Actions to address this were set out in the report. • Localities had raised concerns about the emerging impact from the Covid-19 pandemic on children and young people’s mental health and wellbeing and access to Mental Health services. There was a particular concern about the number of Child and Adolescent Mental Health Services (CAMHS) referrals that were being reject by Sussex Partnership NHS Foundation Trust (SPFT) and questions about the clinical model of delivery across partners to improve pathways. An action plan would be developed to address these concerns, which would be monitored by the Joint Quality Committee. The F&P Committee would also receive the wider performance update through the performance reports. An update on these matters would also be provided from the Chairs of these Committees to the Governing Body at its July 2021 meeting. Adam Doyle had also highlighted these concerns to the CEO of SPFT who was supportive of the approach the CCG was taking.
The following points were raised in discussion: • The Task and Finish Group that was considering demand and capacity in Primary Care was due to report through Committees in June 2021. A full update would be given to the Governing Body thereafter. • It was recognised how hard Nurses had worked during the Covid- 19 pandemic. Everything was being done to support them. The Governing Body resolved to note the report. 1.7. Chief Executive Officer (CEO) and Executive Managing Director (EMD) Report Adam Doyle presented the report, which provided an overview of the key updates of relevance to NHS West Sussex CCG since the Governing Body’s April 2021 meeting. The following matters were highlighted: • Work was underway to respond to a number of asks in relation to the requirement for the Integrated Care System (ICS) to become a statutory body from 1 April 2022, including development of a system owned strategic development plan that would need to be submitted to NHS England/Improvement (NHSE/I) at the end of June 2021. The new Health and Care Bill was awaited; once guidance was received, it would be communicated to the Governing Body with the CCG’s interpretation of what it meant. In the meantime, the team had been asked to focus on a number of areas, including: how Primary Care was involved at all levels of the ICS; the role of the Voluntary and Community Sector (VCS) in the new system; and the role of Patient and Public as this was taken forward. David Cryer was leading work on this and would update the CCG Transition and Close Down Programme Board on progress with it. • Discussions had been held with staff about future ways of working. There had been engagement with staff about closure of some offices and a consultation was currently underway with staff directly affected by this. The CCG would need to respond to any changes to the timetable for lifting of lockdown restrictions from 21 June 2021. • The most recent ‘temperature check’ had signified that the CCG’s staff generally felt in a positive place. The organisation recognised that there were always things it could learn and was working with staff to ensure they had the right equipment to be able to perform their role effectively.
• Members of public were welcome to attend the CCG’s Annual General Meeting (AGM), which would be held virtually, from 16.00 to 17.30 on 29 June 2021. The meeting would reflect on what the CCG had achieved in 2020/21. • The health and care system had reached the milestone of one million first dose Covid-19 vaccinations carried out across Sussex. The work of Primary Care and Community Care Colleagues, hospital hubs and government partners to get as many people vaccinated as possible was recognised. Work on this continued. • The CCG was reflecting on the recently published report on workforce burnout and resilience in the NHS and Social Care. Mark Power, Chief People Officer, had been asked to work with counterparts across the system to consider what more could be done for all staff and to support delivery of the Recovery Plan. • Increased demand for services was being monitored. Data would be considered to be clear about whether this was a step change or would level out over time and to take a view about how to manage this going forward. The team had been asked to consider a summer resilience plan. The plan would report through the Quality Committee. The following points were raised in discussion: • The value of the weekly CEO briefing and whether the health and wellbeing approach was reflected through the organisation to operational managers. Adam Doyle held monthly meetings to greet all staff that had joined the CCG in the previous month and the Exec team held Senior Leadership team calls every fortnight. Further work was required to embed two-way communication in every Directorate and each Director was working on their own plan for this. • The Primary Care Commissioning Committee (PCCC) had discussed the work of the Resilience Oversight Group (ROG) at its meeting and would monitor the outputs of the Group’s work and respond to any issues raised. • The CCG endorsed the approach that it would in no way be discouraged from pursing the improvements around health inequalities that it wanted to see for Black, Asian and Minority Ethnic (BAME) patients, communities and staff and that they remained high priority. Solutions were local and place related. Pennie Ford had had discussion across Districts and Boroughs about particular areas across services for different demographies across West Sussex.
The Governing Body resolved to note the report, including key updates for NHS West Sussex CCG. 2. Strategic developments and other reports 2.1. Covid‐19 update Terry Willows presented an update on significant Covid-19 developments. The following matters were highlighted: • No noticeable trend was being seen in Covid-19 developing in the community from the low levels currently being seen or in hospitalisation rates. • The CCG remained vigilant and met every fortnight with Directors of Public Health through the Sussex Monitoring Group to ensure that they were collectively sharing any intelligence. The Group also monitored and worked through any developments on the pandemic in the community. • The CCG was working closely with the Department of Health and Social Care, NHS Surrey Heartlands CCG and the Local Resilience Forum to ensure that c1.5k individuals who had to stay in quarantine hotels around Gatwick Airport had the right wraparound NHS care. • Vaccines had been delivered to 90% of cohorts 1-9 across Sussex. • Work was being undertaken to maximise vaccine uptake in all communities. The Governing Body resolved to note and take assurance from the update provided on Covid-19 developments and the system’s ongoing response. 2.2. Update from Sussex NHS Commissioners Transition and Closedown Programme Board The Chair presented a report from the System Reform Steering Group (SRSG) meeting of 20 April 2021 and Sussex NHS Commissioners Transitional and Closedown Programme Board meeting of 18 May 2021. The following matters were highlighted: • There had been conversation around the future of the Group. • The Group had considered feedback from the Governing Bodies’ March 2021 Seminars and the Sussex Chairs Forum and agreed
that it was sensible to transition the SRSG to a transitional and Closedown Programme Board to take forward the requirements of the White Paper (‘Integration and innovation: working together to improve health and social care for all’). • The Group had also considered its Terms of Reference (ToR), in particular its appropriate membership. These were recommended to the Governing Body for approval. • High-level targets had been set out related to the transition, due diligence and handover. The Governing Body resolved to • Receive assurance from the discussions that took place at the SRSG meeting on 20 April 2021 and the CCG Transition and Close Down Programme Board meeting on 18 May 2021. • Approve the revised ToR. 2.3. Mental Health Strategy Karen Breen and Paul Deffley presented the report. The following matters were highlighted: • The paper outlined current progress against the Mental Health Strategy Transformation Plan that had been approved by the Governing Body in May 2020 alongside the Mental Health Investment Plan. It also alluded to emerging local place based developments and built on the NHS Long Term Plan. • The Sussex Transformation Partnership had identified Mental Health as an early priority focus in 2017. This had led to the case for change strategic framework and delivery roadmap based on population health needs. These had been built on year on year. • Service user and stakeholder engagement had informed the strategy. It identified key opportunity for improving services and also user experience and outcomes. • The first iteration of the framework outlined objectives for the Mental Health and wellbeing service and incorporated nationally mandated requirements as well as building on local strategic priorities for the population. Common Mental Health conditions, Psychosis, Dementia and Youth Services had been identified as areas of focus, from which detailed priorities had been developed. • There was system wide agreement about how Mental Health investment should be targeted to support improved outcomes. A
plan had been approved in May 2020 that aimed to balance financial resource across local and national priorities. • Some delivery of the plan had been delayed due to the necessity for ongoing incident management, recovery and restoration in relation to the Covid-19 pandemic. • Place based oversight groups had been established that were coterminous with upper tier Local Authority and focused on the local population. The groups provided an interface with system work and a local strategic and delivery approach. • Exercises had been undertaken to prioritise investment for 2021/22. There would be investment in the current and predicted increase in demand and required adaptation to services in response to Covid- 19. • The Executive Management group had scrutinised plans for endorsement at the next F&P Committee meeting. • It would be important for engagement to continue to be balanced into the implementation phase. The following points were raised in discussion: • How performance of Mental Health services was monitored and the need for effective performance information to expose any issues. The CCG would consider how it could work with the Mental Health trust in a different way to collect information through engagement rather than having a list of outcome and measurements. • Suggestions were raised that outcomes could be developed with the Academic Health Science Network (AHSN) and that member practices could be asked what information they wanted to see and monitor. • Consideration was being given to performance information that needed to go through the Quality Committee. • It would be useful to make explicit the work the system was doing around health inequalities and to consider where parity of esteem sat in the context of the strategy. • Work would be undertaken to consider benefits realisation and patient outcomes. This would be presented to the F&P Committee. • How the additional pressures brought on Mental Health services by the Covid-19 pandemic and what the system was aspiring to do were communicated internally and externally.
• Support from Locality Directors on getting the message right for practices and what would help them was welcomed. • The report underlined the importance of Children and Young People’s (CYP) Mental Health services. • Clinicians who were feeling under pressure could access support through the LMC, CCG channels and NHS England (NHSE). • Work was underway to consider what further support could be given to staff on the back of what was already accessible to them. • It would useful to have local evidence of need to monitor performance against. • Need for better understanding of Sector Connector Forums and how they would enable service users to feed into the development of targets and ongoing work. This engagement had been commissioned through Healthwatch. • The collaborative was able to establish senior board level representation of service users and that there was a culture where early engagement and co-design was present in the workstreams that sat under it. • It might be useful to look at development of other systems at place. • Difficulties delivering CAMHS were magnified by workforce issues. A suggestion was raised that links could be made with educational establishments to try to address these. There were already links with Health Education England (HEE). Mark Power was heavily involved in the workforce element of this. Workforce was a national issue and the CCG was using all of its avenues to explore this. • Need to sign post people to the most appropriate service for help rather than reject referrals. • A liaison role had been embedded that sat across organisations to ensure that people with eating disorders in need of help flowed towards the system. It was hoped that this could be expanded across other areas where it would be of specific benefit. Work was being undertaken to establish an interface meeting between Primary Care colleagues and the right stakeholders to ensure that the right voices were heard during design solution. • Karen Breen would work with the team to see how they could update on the back of the themes raised, which were around: performance oversight; communication; staff support; user
engagement and Sector Connector Forums; workforce enablers and; preventing rejection. A fuller report would be presented to the F&P and Quality Committees. The Governing Body resolved to: • Approve the continuation of the Sussex Mental Health strategy. • Note the progress made against the key aims of the NHS Long Term Plan in relation to mental health and the work underway to develop an increased outcomes based approach to performance. • Note the progress made at year-end against the 2020/21 delivery plan and performance targets. • Agree to receive quarterly reporting against plan for 2021/22. Action 13: Laura Hill to ensure that information on support available to LH Clinicians who are feeling under pressure is circulated. 06/07/21 Action 14: Pennie Ford to discuss with Alison Challenger how local PF evidence of need and priorities can be considered through the place 06/07/21 based Mental Health Group and how meaningful outcome measures for this can be identified. 3. Assurance and Committee Reports 3.1 Board Assurance Framework (BAF) Terry Willows presented the report. The following matters were highlighted: • The BAF had been fully considered by the AAC in May 2021 and was recommended to the Governing Body for approval. • It reflected an improvement in overall alert status in relation to Corporate Goal E: ‘Effective and well led organisation with an empowered and inclusive workforce’. This had changed from ‘stable’ to ‘improving’ to reflect the development of workforce priorities across the ICS and the reduction of the underlying strategic risk around CCG staff wellbeing. • As the BAF represented a point in time and the cycle it went through meant it was a month behind, progress on the financial and recovery plan would not be reflected until the next update. • The Committees had considered and chosen not to escalate any Operational Risks to the BAF.
The following points were raised in discussion: • The F&P Committee had raised concern that the BAF did not reflect the most up to date position on the financial and recovery plan. • The F&P Committee wished to express that there were issues that needed to be resolved going forward around Goal B and clearly updating Goal C. It needed to be recognised that the plan was delivering the level of activity but it was not known whether this would reduce the waiting times. The level of risks that existed across the range of services in Acute Hospitals and Mental Health Services needed to be openly reflected. 2021/22 was another year of two halves. Whilst there was a balanced ICS plan for the first half, there were risks that still needed to be mitigated. • Whether the CCG had oversight of steps and controls in place to address workforce issues in its partner organisations, including in Primary Care? Mark Power was undertaking work to bring commissioner and provider workforce strategies across the system together and to understand how they were working as an ICS around the risk they collectively held. • Whether there was a risk around development for Cyber Security and external checking of systems was in place or should be considered? An external review against a nationally mandated set of deliverables around cyber security and process was competed annually through the Internal Audit process. Progress against the recommendations from the review were tracked by the AAC. The Committee also received a fulsome update on this from Peter Kottlar, Executive Managing Director – Sussex Wide. Complex Commissioning, who was the Executive lead on Cyber and Digital. The Governing Body resolved to: • Approve the BAF as at 30 April 2021. • Take assurance on the progress towards, and controls and assurances around, each of the five Corporate Goals. Action 15: Allison Cannon to review strategic risks on workforce and ensure that actions and controls etc are delivering desired outcomes AC and mitigating impact. 05/10/21 3.2 Finance and Performance 3.2.1 Report from the Finance and Performance (F&P) Committees held 14 April 2021, 4 May 2021 and 20 May 2021 Malcom Dennett presented a report from the Joint F&P Committee meetings of 14 April 2021, 4 May 2021 and 20 May 2021.
The following matters were highlighted: • The Committee had met more frequently than usual because of the plan submission due in that period. • As previously mentioned, 2021/22 was a year of two halves. Whilst there was a balanced ICS plan for the first half, there was still uncertainty around the detailed expectations for planning for the second half. The Committee would closely monitor mitigations to resolve the performance and finance risks that the CCG was exposed to. This was in the order of £10m and was higher at ICS level. • The Committee had considered a paper on Community Commissioning. The Governing Body resolved to take assurance from the Joint F&P Committee meetings on 14 April 2021, 4 May 2021 and 20 May 2021 and to note the issues raised and the follow-up actions sought as detailed in the Executive Summary. 3.2.2 Recovery Plan Jim Hayburn presented the report. The following matters were highlighted: • The Sussex ICS Financial Plan covered the six months from April to September 2021/22. • The F&P Committee had approved the Plan. • The CCG was planning to do more than the Elective Recovery Fund (ERF) baseline across most areas, which would give it access to additional funds. In Elective Care, the CCG was planning to do more than it did before the Covid-19 pandemic. • The CCG was currently ahead of the plan for April and May 2021. The Governing Body resolved to note and take assurance from the paper. 3.3 Restoration and Recovery 3.3.1 Report from the Joint Committee of the Sussex CCGs (JSC) held 21 April 2021 and 19 May 2021 Adam Doyle presented a report from meetings of the JSC held on 21 April 2021 and 19 May 2021.
The Governing Body resolved to take assurance from the discussions that took place at the two meetings of the JSC on 21 April and 19 May 2021. 3.4 Quality and Safety 3.4.1 Report from Joint Sussex Quality Committee held 13 April 2021 and 11 May 2021 Alison Lewis-Smith presented a report from the Joint Sussex Quality Committee meetings of 13 April 2021 and 11 May 2021. The following point was raised in discussion: • Performance against the target for patients to start a first treatment for cancer within 62 days of an urgent GP referral remained a focus for the CCG the through the Quality Committee. There was a Key Line of Enquiry (KLOE) to ensure a review of patients waiting for this length of time. The CCG would ensure that the Quality Committee continued to receive robust information relating to any Clinical Harm Reviews. The F&P and Quality Committees would collectively ensure that they saw the totality of performance and outcomes and impact for people. The Governing Body resolved to take assurance from the Joint Quality Committee meetings that took place on 13 April 2021 and 11 May 2021 and to note the issues raised and the follow-up actions sought as detailed in the Executive Summary. 3.5 Audit and Risk 3.5.1 Report from Audit and Assurance Committee (AAC) held 18 May 2021 Carol Pearson presented a report from the AACs’ meeting in common on 18 May 2021. The following matter was highlighted: • The Committee had been working heavily on year-end and Annual Report and Accounts. The Governing Body resolved to take assurance from the discussions that took place at the Committees’ meeting, held in common on 18 May 2021. 3.5.2 Committee Effectiveness Carol Pearson presented the report. The following matters were highlighted:
• It had been a comprehensive process. • The process had identified that all the Committees seemed to report slightly differently. • The Governing Body was asked to note the areas for improvement and recommendations that came out of them. The following points were raised in discussion: • Whether work was being done about managing hybrid meetings going forward. Work was being undertaken to consider the safety of hybrid meetings and how these might work alongside the commitment to hold meetings in public. The output of this work would be reported to various Committee Chairs towards the end of July 2021, for consideration of proposals that the CCG might want to implement for operation from September 2021. The timetable for this was subject to Government guidelines. • The PCCC Chairs were particularly committed to the recommendation to look to engage the public more. • Adam Doyle and Terry Willows would take formal responsibility on Committee Effectiveness and ensuring that there was a roadmap of areas for improvement throughout 2021/22. The Governing Body resolved to review and take assurance from the summary findings and agree the recommendations from the Annual Review of Committee Effectiveness. 3.6 Primary Care 3.6.1 Report from Primary Care Commissioning Committee (PCCC) held 12 May 2021 Mark Hammond presented a report from the PCCCs’ meeting in common on 12 May 2021. The Governing Body resolved to take assurance from the discussions that took place at the Committees’ meeting on 12 May 2021. 3.7 Other Committee reports 3.7.1 Report from the Joint Committee of NHS 111/ the Clinical Assessment Service (CAS) 30 March 2021 Malcolm Dennett presented a written report from the Joint Committee of NHS 111/ the CAS meeting of 30 March 2021. The Governing Body resolved to take assurance from the discussions that took place at the Kent Medway and Sussex (KMS) NHS 111 / CAS
Joint Committee of the NHS Sussex and Kent CCGs meetings on 30 March 2021. 4. Closing 4.1. Any Other Business (to be notified to the Chair at least two days before the meeting) There were no further matters of business. 4.2. Evaluation of the meeting The Governing Body reflected that: • There had been good debate around the Mental Health strategy. This was an important piece of work, which would leave a positive legacy beyond the CCGs. • The time allocated on the agenda for the Mental Health Strategy item had been short. This should be taken into account for future planning. 4.3. Consideration of risks and any escalations to the Operational Risk Register or Board Assurance Framework There were no risks for escalation. Concerns raised by the F&P Committee would be picked up through the review process. 4.4. Matters for Delegation to the Governing Body Committees • Action plan to address concern raised about Mental Health services to be monitored by the F&P and Quality Committees. 5. Date of Next Meeting 6 July 2021 09:30-11:00 Meeting to be held virtually Meeting Close Resolution of items to be heard in private: The motion was carried that “In accordance with the provisions of Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, it is resolved that the representatives of the press and other members of the public are excluded from the second part of the Governing Body meeting on the grounds that it is prejudicial to the public interest due to the confidential nature of the business about to be transacted. This section of the meeting will be held in private.”
Freedom of Information Act: Those present at the meeting should be aware that their names and designation will be listed in the minutes of this Meeting, which may be released to members of the public on request. Appendix A – Questions previously submitted by the Public A member of the public asked: 1. Bearing in mind that there have been no radiotherapy services located within West Sussex since 2006, and that CCGs are not responsible for commissioning radiotherapy services, would West Sussex CCG consider making representations to the relevant NHS bodies about the continued delay in providing a satellite radiotherapy unit at St Richard's Hospital as previously agreed? Response The CCG is fully committed to its responsibility for the healthcare of the local population and the CCG’s Governing Body aspires to see access to radiotherapy services improved for our patients and we work alongside our partners to achieve this. Currently, the commissioning of radiotherapy services within the NHS is the remit of Specialised Commissioning, under NHS England. All reviews of radiotherapy provision across the South East region were paused during 2020 and early 2021 due to the COVID-19 pandemic but moving forward, the South East specialised commissioning team and the Surrey and Sussex Cancer Alliance will be working to review future radiotherapy requirements for West Sussex, alongside radiotherapy requirements for the wider South East region. Surrey and Sussex Cancer Alliance and specialised commissioners would work together to oversee any future procurement and implementation of new radiotherapy services, and we will be supporting this work as it progresses.
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