NASHUA PUBLIC LIBRARY 2 COURT STREET NASHUA, NEW HAMPSHIRE 03060 - Nashua, NH
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NASHUA PUBLIC LIBRARY
2 COURT STREET
NASHUA, NEW HAMPSHIRE 03060
LIBRARY BOARD OF TRUSTEES MEETING
June 8, 2021
7:00 P.M.
WEBEX Meeting Information:
Join by phone
1-415-655-0001 US Toll
Meeting number: 182 711 6831 Meeting password: 68792867
AGENDA
1. Review of monthly bills and trust fund requests
2. Approval of Minutes from May meeting
3. Appointment of Ashlee Lykansion as Teen Librarian
Start date 7/26, starting salary $ 48,615
4. ARPA grant application
5. Selection of consultant for strategic planning and associated Trust fund
expenditure
6. Assistant Librarian and graphic design positions
7. Other businessNASHUA PUBLIC LIBRARY
2 COURT STREET
NASHUA, NEW HAMPSHIRE 03060
LIBRARY BOARD OF TRUSTEES MEETING
June 8, 2021
7:00 P.M.
BILL SUMMARY
To be approved:
Regular budget: $ 34,394.41 5/01/2021 – 5/31/2021
Fines account: $ 229.59 5/01/2021 – 5/31/2021
Grand Total $ 34,624.00 NPL INVOICES PAID
Trust Fund Requests:
There are no Trust Requests this monthRegular Budget Bill Summary May1, 2021-May 31, 2021 ACCT-UNIT ACCOUNT DESCRIPTION Post Date INVOICE Amt. Paid Vendor Name 79.1.500 55200 DUES AND MEMBERSHIPS 5/18/2021 1 2021 MUSEUM PASS $ 220.00 NASHUA SILVER KNIGHTS 79.1.500 55200 DUES AND MEMBERSHIPS 5/28/2021 2021-2022 MEMBER DUES $ 210.00 NHLTA 79.1.500 61100 OFFICE SUPPLIES 5/11/2021 1XHR-GMD1-6CY6 $ 1,645.30 AMAZON CAPITAL SERV (CITY ACH) 79.1.500 61100 OFFICE SUPPLIES 5/28/2021 220321483 $ 99.12 WB MASON CO INC 79.1.500 61100 OFFICE SUPPLIES 5/28/2021 220366076 $ 76.44 WB MASON CO INC 79.1.500 68322 PROGRAM EXPENSES 5/24/2021 06/17/21 PROGRAM $ 275.00 GARY GEKOW 79.1.500 68322 PROGRAM EXPENSES 5/24/2021 06/24/21 PROGRAM $ 275.00 GARY GEKOW 79.1.720 54100 ELECTRICITY 5/19/2021 8000184-01-4-1APR21 $ 5,081.67 EVERSOURCE 79.1.720 54114 HEATING GAS 5/6/2021 44534689-44156715MAR21 $ 1,174.23 SPRAGUE RESOURCES LP 79.1.720 54243 HVAC MAINTENANCE 5/11/2021 15379 $ 1,070.00 PALMER & SICARD INC 79.1.720 54280 BUILDING/GROUNDS MAIN5/11/2021 2919656 $ 114.00 JP PEST SERVICES LLC 79.1.720 54280 BUILDING/GROUNDS MAIN5/18/2021 1270201 $ 66.28 HOME DEPOT CREDIT SERVICES 79.1.720 54280 BUILDING/GROUNDS MAIN5/18/2021 5021277 $ 145.04 HOME DEPOT CREDIT SERVICES 79.1.720 54487 EQUIPMENT REPAIRS & MA5/26/2021 21552 $ 110.00 PIANOARTS INC 79.1.720 61107 CLOTHING & UNIFORMS 5/17/2021 53254 $ 330.40 RED BRICK CLOTHING 79.1.720 61428 CLEANING & JANITORIAL S 5/10/2021 29049 $ 329.97 NEW ENGLAND PAPER & SUPPLY 79.1.720 61428 CLEANING & JANITORIAL S 5/11/2021 1XHR-GMD1-6CY6 $ 99.99 AMAZON CAPITAL SERV (CITY ACH) 79.1.720 61428 CLEANING & JANITORIAL S 5/26/2021 220139335 $ 35.98 WB MASON CO INC 79.1.750 68322 PROGRAM EXPENSES 5/11/2021 709510229-01 $ 110.48 ORIENTAL TRADING COMPANY INC 79.1.750 68322 PROGRAM EXPENSES 5/17/2021 YOUTH SRP REIM 5/11/21 $ 184.32 ASHLEE NORWOOD 79.1.750 68322 PROGRAM EXPENSES 5/25/2021 14T3-VJVK-R9GG $ 76.81 AMAZON CAPITAL SERV (CITY ACH) 79.1.750 68322 PROGRAM EXPENSES 5/25/2021 SRP REIMB 5/20/21 $ 17.97 KRISTEN MURPHY 79.1.750 68322 PROGRAM EXPENSES 5/28/2021 1NCJ-166R-H3M9 $ 43.72 AMAZON CAPITAL SERV (CITY ACH) 79.1.755 61814 MEDIA 5/4/2021 500365502 $ 36.88 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/4/2021 500365503 $ 139.85 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/4/2021 500365504 $ 126.39 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/17/2021 2035909609 $ 291.34 BAKER & TAYLOR, INC 79.1.755 61814 MEDIA 5/18/2021 500411091 $ 226.61 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/18/2021 500411093 $ 197.02 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/21/2021 500442212 $ 185.76 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/21/2021 500442213 $ 44.38 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/21/2021 500442214 $ 129.39 MIDWEST TAPE LLC 79.1.755 61814 MEDIA 5/26/2021 52975491 $ 185.27 INGRAM LIBRARY SERVICES LLC 79.1.760 53479 MICROFILM, MICROFICHE 5/7/2021 NASH2101 $ 599.33 SERVICESTAR DOCUMENT MNGMT LLC 79.1.760 61807 PUBLICATIONS 5/4/2021 52593290 $ 214.21 INGRAM LIBRARY SERVICES LLC 79.1.760 61807 PUBLICATIONS 5/4/2021 52637668 $ 180.79 INGRAM LIBRARY SERVICES LLC 79.1.760 61807 PUBLICATIONS 5/4/2021 52658263 $ 25.53 INGRAM LIBRARY SERVICES LLC 79.1.760 61807 PUBLICATIONS 5/4/2021 52686063 $ 7.14 INGRAM LIBRARY SERVICES LLC 79.1.760 61807 PUBLICATIONS 5/7/2021 5016938633 $ 178.64 BAKER & TAYLOR, INC 79.1.760 61807 PUBLICATIONS 5/7/2021 5016943453 $ 92.06 BAKER & TAYLOR, INC 79.1.760 61807 PUBLICATIONS 5/14/2021 5016925782 $ 331.46 BAKER & TAYLOR, INC 79.1.760 61807 PUBLICATIONS 5/14/2021 5016927844 $ 102.85 BAKER & TAYLOR, INC
Regular Budget Bill Summary May1, 2021-May 31, 2021
79.1.760 61807 PUBLICATIONS 5/14/2021 5016939642 $ 345.60 BAKER & TAYLOR, INC
79.1.760 61807 PUBLICATIONS 5/14/2021 5016940963 $ 884.93 BAKER & TAYLOR, INC
79.1.760 61807 PUBLICATIONS 5/17/2021 5016955176 $ 485.57 BAKER & TAYLOR, INC
79.1.760 61807 PUBLICATIONS 5/18/2021 52737562 $ 2,036.40 INGRAM LIBRARY SERVICES LLC
79.1.760 61807 PUBLICATIONS 5/18/2021 52809396 $ (6.70) INGRAM LIBRARY SERVICES LLC
79.1.760 61807 PUBLICATIONS 5/18/2021 52829904 $ 612.29 INGRAM LIBRARY SERVICES LLC
79.1.760 61807 PUBLICATIONS 5/19/2021 1HNJ-Y6Q1-KYXH $ 38.94 AMAZON CAPITAL SERV (CITY ACH)
79.1.760 61807 PUBLICATIONS 5/21/2021 52915368 $ 82.77 INGRAM LIBRARY SERVICES LLC
79.1.760 61807 PUBLICATIONS 5/26/2021 52915369 $ 3,833.56 INGRAM LIBRARY SERVICES LLC
79.1.760 61807 PUBLICATIONS 5/26/2021 52975491 $ 958.76 INGRAM LIBRARY SERVICES LLC
79.1.760 61807 PUBLICATIONS 5/26/2021 52997356 $ 305.18 INGRAM LIBRARY SERVICES LLC
79.1.760 61807 PUBLICATIONS 5/26/2021 844367401 $ 78.00 THOMSON WEST
79.1.760 61807 PUBLICATIONS 5/28/2021 69267017 $ 39.71 HARPER COLLINS PUBLISHERS LLC
79.1.770 54428 TECHNOLOGY OPERATION 5/4/2021 B13355293 $ 246.00 SHI INTERNATIONAL CORP
79.1.770 54428 TECHNOLOGY OPERATION 5/5/2021 9878347247 $ 40.01 VERIZON WIRELESS
79.1.770 54428 TECHNOLOGY OPERATION 5/11/2021 STB210510-4 $ 1,034.55 SPLASHTOP
79.1.770 54428 TECHNOLOGY OPERATION 5/14/2021 051121NPL $ 442.00 CMG & ASSOCIATES
79.1.770 54428 TECHNOLOGY OPERATION 5/17/2021 1074231 $ 53.00 PACIFIC TELEMANAGEMENT SERVICE
79.1.770 54428 TECHNOLOGY OPERATION 5/20/2021 8773200811555121 MAY21 $ 243.35 COMCAST CABLE COMMUNICATIONS i
79.1.770 61299 MISCELLANEOUS SUPPLIES5/4/2021 1 $ 214.30 CREDIBLE TRANSLATIONS &
79.1.770 61299 MISCELLANEOUS SUPPLIES5/11/2021 219862988 $ 167.12 WB MASON CO INC
79.1.770 61299 MISCELLANEOUS SUPPLIES5/14/2021 71624 $ 92.11 ALPHAGRAPHICS
79.1.770 61299 MISCELLANEOUS SUPPLIES5/17/2021 6950860 $ 1,235.23 DEMCO INC
79.1.770 61299 MISCELLANEOUS SUPPLIES5/19/2021 1977-3GKX-J73Q $ 49.50 AMAZON CAPITAL SERV (CITY ACH)
79.1.770 61299 MISCELLANEOUS SUPPLIES5/25/2021 65860 $ 724.00 THE COPY SHOP
79.1.770 61299 MISCELLANEOUS SUPPLIES5/25/2021 65879 $ 1,570.00 THE COPY SHOP
79.1.770 61299 MISCELLANEOUS SUPPLIES5/26/2021 133849019 $ 171.61 ULINE
79.1.770 61299 MISCELLANEOUS SUPPLIES5/27/2021 65889 $ 140.00 THE COPY SHOP
79.1.770 61830 SUBSCRIPTIONS 5/26/2021 JW21-167398 $ 3,190.00 VALUE LINE PUBLISHING LLC
TOTAL $ 34,394.41Fines Budget Bill Summary May 1, 2021-May 31, 2021
ACCT-UNIT ACCOUNT DESCRIPTION Post Date DESCRIPTION INVOICE Amt. Paid Vendor Name
79.409 61299 MISCELLANEOUS SUPPLIES 5/25/2021 551932 SUMMER READING 5/21/21 $ 200.00 MARITA KLEMENTS
79.409 61814 MEDIA 5/4/2021 548776 500365505 $ 29.59 MIDWEST TAPE LLC
Total $ 229.59City of Nashua, New Hampshire
Library Trust Funds
Total Income Available by Fund
April 30, 2021
Fidelity Fidelity Fidelity Fidelity Fidelity Citizens Trust Encumbrance Due To/From Income Cash
Investments Investments Invested Income Cash Investments - Fund Income Balance General Fund Available Bal
Principal Cash Principal Cash Income Account Income Cash Cash (approximate (excludes
& Investments & Investments (Market Accrued at 4-30-2021) Invested
(Market Value)* (Cost Basis)* Value)** Income Income)
TF79.7535 Hunt 59,826.73 44,849.48 9,798.56 101.33 - 9,899.89
TF79.7536 Hussey 76,888.13 57,639.70 6,650.85 130.25 - 6,781.10
TF79.7537 Jacquith 503.49 377.49 684.54 0.85 - 685.39
TF79.7538 Rose 33,874.04 25,393.93 6,548.69 57.36 - 6,606.05
TF79.7539 Cramer 33,251.58 24,927.25 5,497.98 56.30 - 5,554.28
TF79.7540 Constitution 9,399.57 7,046.42 2,693.70 15.94 - 2,709.64
TF79.7541 Fairfield 10,569.50 7,923.48 2,919.11 17.93 2,937.04
TF79.7544 Clancy 79,539.55 59,627.31 11,981.85 134.79 - 12,116.64
TF79.7545 Nesmith 69,290.13 51,943.74 15,205.28 117.39 - 15,322.67
TF79.7546 Bloomfield 991,684.59 743,422.43 60,232.83 1,679.64 - - 61,912.47
TF79.8050.8 Zylonis 39,860.57 1,462.07 - 41,322.64
TF79.8052.8 Smith 4,123.21 36.25 - 4,159.46
TF79.8054.8 Harris 23,856.40 148.51 - 24,004.91
TF79.8056.8 Harkaway 492.80 4.61 - 497.41
TF79.8059.8 Burbank 77,495.62 43,089.25 564.03 - 43,653.28
TF79.8063.8 Stearns 619,751.94 168,832.90 9,711.98 (2,281.23) (1,602.22) 174,661.43
TF79.8065.8 Avard 1,530.03 11.68 - - 1,541.71
TF79.7048 Historical Books 561.33 - - 561.33
TF79.7549 Misc. Donations 36,173.24 - 193.25 36,366.49
1,364,827.31 1,023,151.23 697,247.56 403,998.55 14,250.91 36,734.57 (2,281.23) (1,408.97) 451,293.83
* Principal balances are provided only on those trusts in the Fidelity Investment Portfolios that are 100% expendable. Column 1 (Market Value) includes both realized and unrealized
gains/losses on investments. Column 2 (Cost Basis) includes only realized gains/losses. Total Market Value of all Fidelity Investment Accounts: $ 8,280,380.69
** This column reflects original invested income plus/minus realized & unrealized gains and losses; it does not include interest & dividends earned on the invested income. The
amount will fluctuate month to month depending on market value. Invested income is 100% expendable.
- Burbank oringinal invested income = $50,000
- Stearns original invested income = $400,000REGULAR MEETING OF THE BOARD OF TRUSTEES
OF THE NASHUA PUBLIC LIBRARY
A regular meeting of the Board of Library Trustees was held at 7:00 pm on May 4, 2021.
Due to the library’s closure to the public related to COVID-19 the meeting was held virtually
using Cisco Webex Meetings.
Trustees present were:
Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul Bergeron
Also present were Library Director Jennifer McCormack, Assistant Director Jenn Hosking, who
took the minutes. Two members of the public joined via phone.
Chairman Laflamme called the meeting to order at 7:03 pm.
The Board examined the bills and, upon a motion duly made by Mr. Pinsonneault,
seconded by Mr. Bergeron, unanimously:
RESOLVED that bills in the amount of $33,493.59 be approved for payment from the
FY2020 Regular budget and bills in the amount of $161.03 be approved for payment
from the Fines budget.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul BergeronUpon a motion duly made by Mr. Pinsonneault, seconded by Mr. Bergeron, the Board
unanimously approved $500 be expended from Miscellaneous Donations to fund a staff
training and breakfast in June 2021.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul Bergeron
Upon a motion duly made by Mr. Pinsonneault, seconded by Mr. Bergeron, the Board
unanimously approved $59,178 to be expended from the Stearns Trust for FY22 print,
electronic reading materials, book giveaways and the purchase of the 2021 Youth Nashua
Reads books.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul Bergeron
Upon a motion duly made by Mr. Bergeron, seconded by Ms. Kunapareddy, the Board
unanimously approved the minutes of the April 6, 2020 meeting.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul BergeronUpon a motion duly made by Mr. Pinsonneault, seconded by Mr. Espitia, the Board
unanimously confirmed the appointment of Stephanie Rinehart as Reference Librarian at
the salary of $47,545 and a start date of April 26, 2021.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul Bergeron
In other business the Board Director McCormack requested the Board authorize
Chairman Laflamme to approve the hire of the candidate finalist for reference librarian once a
position offer has been made and accepted. Upon a motion duly made by Mr. Pinsonneault,
seconded by Mr. Jaquith, the Board unanimously authorized Chairman Laflamme to approve
the hire of the candidate for reference librarian after an offer is accepted.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul Bergeron
Director McCormack informed the Board about American Rescue Plan Act (ARPA)
funding distributed through a mini grant program the NH State Library is making available to
individual libraries. The first round of funding will be dispersed in June. The first round is not
competitive but does require an application. The state library has determined what local libraries
are eligible for. The grants do come with specific guidelines of use and are intended to assist
libraries in operation during the COVID pandemic. The second grant process to take place in
September will be competitive within NH libraries and provide a larger award. All fundsawarded must be spent by August 2022. Director McCormack is attending training sessions to
learn about the grant application process and will keep the Board informed of any projects the
library would like to submit.
Director McCormack requested the Board start to brainstorm what community members
should be invited to participate on the library’s strategic planning committee. Chairman
Laflamme will invite the President of the Board of Alderman or her designee, the Mayor or his
designee, and a member of the Friends of the Library executive board. In addition, a member of
the Board will participate along with a few library staff members.
In accordance with the Bylaws of the Board of Trustees, an election of officers was held.
Upon a motion duly made by Mr. Pinsonneault to nominate Linda Laflamme to the position of
Chairman, seconded by Mr. Bergeron, the Board unanimously voted to elect Linda Laflamme
to Chairman for the 2021-2022 term.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul Bergeron
Upon a motion duly made by Chairman Laflamme to nominate Mr. Pinsonneault to the
position of Secretary, seconded by Mr. Bergeron, , the Board unanimously voted to elect David
Pinsonneault to the position of Secretary for the 2021-2022 term.
The vote was taken by voice roll call which resulted as follows:
Yea: Linda Laflamme (Chairman)
Padmaja Kunapareddy
David Pinsonneault
Kristin Kane
Paul BergeronIn other business, Chairman Laflamme informed the Board that she and Director
McCormack met with Mayor Donchess regarding the library’s FY22 budget and received
approval to fill the Youth Services Supervisor position now. Director McCormack shared the
resignation of Rachel Gualco. A proposal for a revised position description to better fit the
current needs of the library organization will be brought to the Board in June for review.
Director McCormack shared her plans to reopen the children’s room on May 17, 2021 during the
same established browsing hours as the rest of the library.
There being no further business to come before the Board, upon a motion duly made by
Ms. Kane and seconded by Ms. Kunapareddy, the Trustees unanimously:
RESOLVED: That the meeting be adjourned at 7:41 pm.
Attest_______________________________________
David K. Pinsonneault, SecretaryJune 8, 2021
Director’s Report
Department updates:
• The Nashua Reads title was announced on Friday, May 14 during the virtual monthly
meeting of the Downtown Book Group. This year we will be reading “Homegoing” by
Yaa Gyasi and the author will be here on October 17th. Carol has a great series of
programs planned related to the theme of the book, you can find out more at
nashuareads.org
• Beginning in July we will be using new software for museum pass reservations,
MuseumKey from OCLC. This new software package is easier for staff to set up and
administer and offers a cleaner and more intuitive interface for customers. Most of the
museums we offer passes to have reopened and once again we are able to offer passes
to Silver Knights home games. New this year to our pass program is Bedrock Gardens in
Lee, NH.
• Registration for all of our summer reading programs opened on Tuesday, June 1st:
readers can start logging their minutes on June 19th!
• Our plaza has been a busy place over the last few weeks: the Public Health department
is now offering COVID19 vaccines during their regular weekly clinics, the Peacock Players
have had some outdoor concerts and the Community Development department hosted
a master planning session on Saturday, June 5. Coming up in June is the Juneteenth
celebration
• Again this year the library will be a pickup location for the summer lunch program
sponsored by the USSA Food Service Program and Southern NH Services. Beginning
right after school gets out children up to age 18 will be able to get a free lunch on
Monday – Friday between 11 AM and 2 PM.Administration updates:
• Effective on May 24th we are no longer quarantining returned materials. This was the
last obstacle to resuming the practice of charging fines on overdue materials so I will be
working with staff on a plan to resume charging fines later this summer.
• As of Tuesday, June 1 all areas on the main floor of the library are open during our
normal hours of operation, we have discontinued special browsing hours and computer
appointments. I anticipate restoring some customer seating soon and have started
discussions with the Environmental Health department about when and how we can
reopen the meeting rooms. Masks are no longer required in the library but we are still
offering them to customers and many customers are still wearing them.
• Ashlee Norwood, our Teen Librarian, has resigned effective on June 4, 2021 to pursue
other opportunities. We are lucky to have an excellent candidate for that position on
staff, Ashlee Lykansion, who has worked as a Library Assistant in Youth Services since
2015 and is currently nearing completion of her MLIS. If the Board approves her
appointment we will start recruiting for her replacement immediately.
• Chairman LaFlamme and I presented the FY2022 budget proposal to the Budget Review
committee on Tuesday, June 1. There were very few questions and I don’t anticipate
any reductions to our proposed budget.
• Please see the attached memo from Steve Bolton, Corporation Counsel, regarding the
expected end of the emergency order which authorized public bodies to conduct virtual
meetings.To: Board of Trustees
From: Jen McCormack, Director
RE: Evaluating the graphic design position
During the last month I have spent time evaluating how best to move forward in filling the vacant
position left when Rachel Gualco resigned in April and expanding the duties of that position to provide
more support for our robust and growing schedule of programming and events. I am confident that the
best approach is to change the vacant position to “Assistant Librarian for Marketing and Outreach”,
revise the duties to encompass support for the Marketing and Outreach librarian, and assign all graphic
design duties to a new part-time position. Funding for this new position would come from the funds
that we had designated for hiring pages back this fall but other opportunities to do that may come up as
the year progresses.
At the last meeting there was some discussion of using high school or college volunteers to do some
graphics work but the volume of work that we require during a month would exceed the capacity and
skill of any volunteer. For example in the month of March Rachel produced the following:
• Poster, slide and web graphics for the Animanga program
• Poster, bookmarks and web graphics for Holocaust program and display
• Poster for Edgar awards thematic display
• Updated masking posters and slides for adult section of the library
• 3 images for Reading Radar videos on YouTube
• Slide for new digital magazine service
• Poster, bookmarks and slides for Hikes with Tykes program
• Preliminary design of the summer reading brochures
• It’s worth noting that besides design work Rachel also negotiated with vendors for
production of our interior signage and on pricing for printing brochures.
When Rachel was in the position Graphics work was approximately 40-50% of her job, 15-20 hours per
week: hiring a graphic designer on a contract basis for those same weekly hours could cost as much as
$50,000 - $60,000 annually, based on an hourly rate of $75. Hiring a part-time graphic designer as part
of the library staff will be more economical and efficient.From: Bolton, Steve To: Division Directors Subject: Meetings of Public Bodies Date: Wednesday, June 2, 2021 8:52:09 AM Since March of last year, public bodies have been authorized to conduct virtual meetings under the governor’s Emergency Order #12. This authority has been continued as the governor has renewed the state of emergency every three weeks. As the state continues to reopen, the state of emergency will likely end soon, and with it the authority to meet without a physical location. The governor’s most recent order, issued on May 28, extended the state of emergency for only two weeks, until June 11, and it is uncertain whether it will be extended again. If it is not, the authority to hold entirely virtual meetings will expire on June 11. There is pending legislation that would put the virtual meeting option into statute, but its fate is uncertain, and even if it passes, it will not take effect until July or later. Therefore, we strongly advise all local public bodies that meetings on or after June 12 should be held in person, with public access at the physical location of the meeting. If the state of emergency is not extended on June 11, any meeting held after that time without public access at a physical location will be in violation of the Right-to-Know Law. If you have already posted notice of a meeting without a physical location, you will need to repost the notice indicating the date, time, and place of the meeting. Given the circumstances, where a meeting notice required newspaper publication or verified mail notice, such as land use boards, municipalities should pay the cost of renotification. Steven A. Bolton Corporation Counsel City of Nashua The information contained in this communication is confidential and privileged proprietary information intended only for the personal and confidential use of the individual or entity to whom it is addressed. If you are not the addressee indicated in this message (or an agent responsible for delivery of the message to such person), you are hereby notified that you have received this communication in error and that any review, dissemination, copying or unauthorized use of this message is strictly prohibited. In such case, you should destroy this message and notify the sender by reply email.
Berry/Dunn Segal Hill Group FastForward Libraries
State/region New England (NH Office) AZ PA IL
Library experience of Team members 3 (just one member) 0 0 5
2 (Erie county is a
system, Ligonier is 5 (huge list including
Strategic plan for similar sized library 0 (Cleveland?) 0 small) Lowell)
4 (Indian Trails Public
Quality of other library strategic plans 5 (Cleveland) 0 4 (erie county PL) Library district)
5 (multiple input 5 survey, recruit
Effective methodology that includes 5 (forums in person and methods, 3 major volunteers via survey
sufficient public input remote) 1 (no detail) planning workshops for focus groups
In person visit to library included 5 (local office) 3 (additonal cost) 3 (additional cost) 5 (inclusive)
References given
Total cost of proposal $39,680 50,235 38,000 22,750
Additional notes
Includes design Mentions Market
Incl social pinpoint site phase? performance? SOAR not SWOT
SWOT analysis, love the retreats for
10 year plan? outdated Travel not included BOT and staff
Have done emphasis on getting
meaningful work with input from
library systems and underserved
Prev. experience with city Travel not included libraries population
Cleveland director was a
mentor at the PLA Generally less
leadership academy thorough proposal
Total score 18 4 14 24
Categories scored on a scale of 1-5March 2, 2020 To: Trustees From: Jen McCormack, Director RE: Planning recommendations Based on the research I’ve done since the last meeting I have 2 recommendations for the Board regarding planning. First I am recommending that we begin a strategic planning process this spring: either of the building planning processes I discuss below should incorporate the priorities identified in a strategic plan and ours is out of date and incomplete. (The draft strategic plan that we created nearly 6 years ago is attached to this report) Strategic planning is work that we definitely can do in-house but hiring a consultant to facilitate data gathering, analyze that data and help us generate a complete and thorough plan in a timely fashion would be a good investment. A budget of $15,000 - $20,000 is reasonable for this work including writing the final report. My second recommendation would be to hire a firm to conduct a facilities assessment and help us create a facility master plan to guide repairs and improvements to the library building and grounds over the next 10-15 years. This plan would include a schedule of repairs and/or necessary capital improvements and budget estimates for those improvements. This plan would give us a good foundation to begin advocating for the necessary funding. In communities where a new library building or expansion is planned a “community needs assessment” is generally done by a library consultant. This type of assessment would identify additional space needed to satisfy current community needs and would include an assessment of the physical plant but would not a schedule of needed repairs and budget estimates for those. That is an approach we could take if we wanted to explore the possibility of library branches in underserved parts of the city, and hire someone different to take the findings from the needs assessment to help us create a facilities master plan.
Based on data I’ve found in the MA central register and other municipal sites a budget of $30,000 - $40,000 seems appropriate for this work. Funding for both of these planning projects could come from these unrestricted trusts that have significant expendable balances available. I believe that they can and should be done concurrently. Trust name Expendable balance Bloomfield 58,969 Cramer 5,445 Rose 6,505 Clancy 11,880 Misc. Donations 35,166
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