MCPS Forward 2020 Task Force: School Year 2020-2021 Preparation and Options - July 8 , 2020 MCPS Taskforce Forward 2020
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MCPS Forward 2020
Task Force:
School Year 2020-2021
Preparation and Options
July 8 , 2020
MCPS Taskforce Forward 2020Governor’s Phased Reopening of Virginia’s Schools
PhaseI PhaseII PhaseIII
All previously permitted options, plus in-
In addition to child care programs and person instruction for Preschool through In-person instruction can be offered for all
Permissible In-Person schools issued a variance; programs may third Grade; instruction for English students, however strict social
Instruction and building be offered to special education students Learners; and summer camp programs in distancing measures should be implemented
capacity with a max class size of 10 school buildings are permitted.
Gathering Limits (applies to
offices, classrooms,
Max size of 10 individuals per room or bus Gathering limit increased to 50 if other Crowds no larger than 250 people
cafeterias, auditoriums,
social distancing measures are in place.
graduation
ceremonies, etc.)
Maintain 6-foot separation between
desks, tables and workstations; and Maintain 6-foot separation to the greatest Maintain 6-foot separation to the greatest
Social Distancing between students and staff to the extent possible. extent possible.
greatest extent possible
Bus Capacity 6-foot distancing with a max capacity of 10 6-foot social distancing measures 6 foot social distancing measures
students
Groups of 10 or less, socially distanced Groups of 50 or less, socially distanced, and Groups of 50 or less, socially distanced and
Recess with minimal mixing of groups with minimal mixing of groups
Health Screeningsand Conduct daily health screenings for Conduct daily health screenings for Conduct daily health screenings for
Temperature Checks symptoms and history of exposure for symptoms and history of exposure for symptoms and history of exposure for
students and staff students and staff students and staff
Cloth face coverings should be worn by Cloth face coverings should be worn by staff Cloth face coverings should be worn by staff
staff in times when at least 6 feet physical in times when at least 6 feet physical in times when at least 6 feet physical
distancing cannot be maintained. distancing cannot be maintained. distancing cannot be maintained.
Schools should encourage the use of face Schools should encourage the use of face Schools should encourage the use of face
Face Coverings coverings for students as coverings for students as developmentally coverings for students as developmentally
developmentally appropriate in settings appropriate in settings where physical appropriate in settings where physical
where physical distancing cannot be distancing cannot be maintained. distancing cannot be maintained.
maintained.
2
Athletics, Extracurricular and Limited athletics and extracurricular
Field Trips Prohibited activities with social distancing To be determinedBackground and Options
• Governor Ralph Northam announced Virginia is now in
Phase 3 of the reopening process.
• This allows public school divisions to provide in-person
instruction accommodated with
– Strict social distancing measures in place.
– Use of alternative schedules that blend in-person
and distance learning for students.
• Four instructional options are being presented along
with information regarding operational plans to
provide staff and students a safe and effective learning
environment.
3Task Force
Critical Action Areas
1. Operations: MCPS must have the resources, equipment and
procedures to ensure our learning spaces are healthy
environments in compliance with state or local orders.
2. Human Resources: MCPS must ensure policies and
procedures address the changing physical, mental and
emotional needs of all employees.
3. Technology: All MCPS students must have a device and
adequate access to the internet by September 1, 2020.
4. Instruction: All MCPS students and staff must have the
training, tools, and instructional resources necessary to
make teaching, student learning, and access social-
emotional support available in any environment and in
compliance with state or local orders. 4Task Force Structure
Executive
Leadership
Team
Critical Action
Working
Groups
Input and
Feedback
Teams
5Critical Task - Operations
Working Group Members
• Lead: Mr. Andy Hawkins, Executive • Victoria Gershenson, Metz Teacher
Director of Operations and Finance • Kelly Sheldon, Metz Support
• Laura Goldzung, Baldwin Elementary • Anna Spall, Mayfield Teacher
Principal • Muruna Dove, Mayfield Support
• Kara Grasser, Dean Elementary School • Catherine Nowak, Baldwin Intermediate
Principal Teacher
• Betsy Whitaker-Ingles, OHS Associate • Teresa Bryson, Baldwin Intermediate
Principal Support
• Suzanne Renegar, Nursing Supervisor • Carrie McDaniel, Weems Teacher
• Montoya Jackson, Food Service • Amanda Davidson, Weems Support
Director
• Leslie Mattick, Round Teacher
• Russ Helton, Facilities Director
• Rachel Fodness, Haydon Teacher
• Joe Yankoviak, Transportation
• Rachel Cleveland, Dean Teacher
Director
• Susan Ridgeway, Dean Support 6
• Arnaz Dotivola, OHS Teacher
• Catie Bombara, Baldwin Teacher
• Dina Brady, OHS Support
• Michelle McKenzie, Baldwin SupportCritical Task – Human Resources
Working Group Members
• Lead: Ms. Billie Kay Wingfield, • Rachel Kirkland, Baldwin Intermediate
Executive Director of Human Library Media Coordinator
Resources • Miriam Giotta, Mayfield School
• Karis Brooks, Haydon Principal Psychologist
Elementary
• Leticia Foster, Mayfield Teacher
• Kelli Huntley, Mayfield Assistant • Crystal Jefferson, Metz Teacher
Principal
• Lee Hodik, Metz School Administrative
• Derek Smith, OHS Assistant Principal Associate
• Deb Shelton, C/O Benefits Assistant
• Lisa Harlow, Haydon Teacher
• Maxine Taylor, C/O Intervention • Kate Green, Dean ITTS
Specialist
• Faye Stark, Dean Instructional Assistant
• Shannon Morgan, Osbourn Teacher
• Marisela Murray, Haydon School Office
• Cindy Carson, Baldwin Elem.
Associate
Instructional Assistant
• Taylor Hawkins, Round School
• Heather Hartman, Baldwin Teacher Counselor
• Leigh Corner, Weems School • Jill Spall, OHS Long-term substitute 7
CounselorCritical Task - Technology
Working Group Members
• Lead: Mr. Bobby Barrett, Director of • Andrea Ferguson, Haydon Support
Technology
• Allie Forkell, Osbourn Teacher
• Principal: Andrew Wilson, Round Principal
• Linda Griffin, Jennie Dean Support
• Principal: Donnie Frischkorn, Mayfield
Principal • Katie Hall, Mayfield Teacher
• Assistant Principal: Mandy Zayatz, Metz • Ty Jones, Osbourn High Support
Assistant Principal • Christa Kellas, Baldwin Teacher
• Robert Sansone, Coordinator of IT • Scott Leydig, Metz Middle Teacher
• Pedro Hernandez, Supervisor of Digital • Jeb Mann, Weems Teacher
Instruction & Innovation • Gloria Membreno, Weems Support
• Kim Chua, Round Teacher • Nika Parker, Haydon Support
• Mike DeEmilio, Mayfield Teacher • Ashley Slaney, Baldwin Teacher
• Melinda Deslauriers, Baldwin • Tracy Turner, Jennie Dean Teacher
Elementary/Baldwin Intermediate Support
8Critical Task - Instruction
Working Group Members
• Sandra Smith-Jones, Metz Teacher
• Lead: Dr. Ashley Cramp, Director of Instruction
• Stephanie Maldonado, Mayfield Teacher
• Dr. Zella Jones, Principal
• Shannon McAteer, Mayfield Teacher
• Dr. Amanda Wagner, Principal
• Carolyn Baker, Mayfield ESOL teacher
• Dave Rupert, Principal
• Kerry Lyn Hazelwood, BIS Teacher
• Mike Pflugrath, Principal
• Stacey Davidson, BIS Support Staff
• Jackie Sott, SEL/Counselors
• Pedro Hernandez, Technology • Jennifer Johnson, Weems Teacher
• Dr. Eric Brent, Student Services • Kimberly Ainsworth, Weems Teacher
• Megan Moore, ESOL • Margo Dunavant, Weems Support Staff
• Curt Emmel, ESOL • Shannon Shifflett, Round Teacher
• Brian Maceyak, SPED • Shannon Helton, Round Teacher
• Carrie Pendleton, SPED • Rachel Fodness, Haydon Teacher
• Sheyma Bautista, Pre-K • Anamaria Leyva Garzon, Haydon Teacher
• Dr. Trey Davis, CTE
• Carmen Hernandez Rosich, Haydon Support Staff
• Heather James, ELA
• Ray Singletary, Math • Stacey LaFountain, Dean Teacher
• Carol Hartt , Electives/Library • Donna West, Dean Teacher
• Eryn Reece, OHS Teacher • Sue Deslauriers, Dean Support Staff
9
• Jeff Yost, OHS Teacher • Gabrielle Patterson, Baldwin Teacher
• Larry Gilligan , OHS Support Staff • Sean Slaney, Baldwin Teacher
• Leonard Newman, Metz Teacher • Jennifer Metcalfe, Baldwin Support StaffParent Survey Summary
• June 24, 2020 -July 2, 2020
• 1928 responses- 1,152 through email invitations, 786 through public link
• 36% respondents were comfortable/somewhat comfortable returning to
school in person; 52% were uncomfortable/ somewhat uncomfortable
returning to school in person
• 82% were comfortable with staff and students wearing face masks/shields
• Parents identified anxiety (59%), peer relationships (54%) and stress
management (50%) as the greatest social emotional need for as a result
of Covid19
• 34% are certain to send their children for in person instruction; 26% are
likely to send their children for in person; 31% are certain to choose a
100% virtual option (540 students)
• 90% of respondents were zoned for MCPS provided transportation; of
those 67% of those are likely to use MCPS transportation with physical
distancing: 16 % would definitely not use MCPS transportation 10Staff Survey Summary • June 19,2020-June 26, 2020 - All Staff • 749 responses- 73% response rate • 49% comfortable/somewhat comfortable returning to work; 40% uncomfortable/somewhat uncomfortable • 77% comfortable with both staff and students wearing face masks/shields • 92% agreed/strongly agreed that they prefer safety products be provided by MCPS • 98% agreed/strongly agreed with the implementation of frequent handwashing and 81% agreed/strongly agreed with daily health screenings. • 61% of participants said they are confident that the school year will be successful with safeguards in place 11
Staff Survey Summary • 20% agree/strongly agree that social distancing can happen in a classroom • 85% of school-based staff agree that school buildings should be closed for disinfection if someone tests positive for COVID-19 • 50% agree/strongly agree that they are personally in a high- risk situation if exposed to COVID-19 • 65% agree/strongly agree that someone in their immediate family would be in a high-risk situation • 47% agree/strongly agree with relationship to care of a loved one (Child/Elder/Significant Other) they would require flexibility with how they work if required to be in the building • 33% agree/strongly agree that they would need to use sick leave/personal leave to care for a loved one 12 (child/Elder/Significant Other)
Task Force Return to School Options
Each critical action team has created a plan for three possible return to
school options for the School Board to select from for the school year 2020-
2021:
• Option 1: Reopen school for full in-person learning utilizing minimal
operational adjustments to adhere to federal, state and local guidance.
• Option 2: Reopen school with a combination of in-person learning and
distance learning to adhere to federal, state and local guidance.
– 25% Return Option
– 50% Return Option
• Option 3: Reopen school with full distance learning.
• Option 4: Parent Selected 100% distance learning option.
13Critical Task – Operations
Lead: Mr. Andy Hawkins, Executive Director of Finance &
Operations
MCPS must have the resources, equipment
and procedures to ensure our learning
spaces are healthy environments in
compliance with state or local orders
14Critical Task - Operations:
Promoting Behaviors that Reduce
Spread
• Staying Home when Appropriate
– Utilize CDC’s guidance and Implement several strategies to
encourage behaviors that reduce the spread of COVID-19.
– Educate staff and families about when to stay home and
when they can return to school.
– Actively encourage employees and students who are sick or
recently had close contact with a person with COVID-19 to
stay home.
– Developed policies to encourage sick employees and
students to stay at home without fear of reprisal, and to
ensure employees, students, and students’ families are 15
aware of these policies.Critical Task - Operations:
Promoting Behaviors that Reduce
Spread
• Hand Hygiene and Respiratory Etiquette
– All instructional staff will teach students and reinforce handwashing with soap and
water for at least 20 seconds.
✔ If soap and water are not readily available, staff and older students may use hand
sanitizer that contains at least 60% alcohol. Hand sanitizer stations will be placed
at strategic locations throughout each school.
– Encourage staff and students to cover coughs and sneezes with a tissue.
• Cloth Face Coverings
– Information will be provided to staff, students, and students’ families on proper use,
removal, and washing of cloth face coverings.
– Instructional staff will teach and reinforce use of face coverings.
– Face coverings are required to be worn by staff at all times when within 6 feet of
students. Face shields have been purchased for all school staff.
– Face coverings are expected to be worn by students except where not age 16
appropriate and who have a medical condition prohibiting their use.Critical Task - Operations
Promoting Behaviors that Reduce
Spread
• Adequate Supplies
– All schools and offices will be provided adequate supplies,
including soap, hand sanitizer with at least 60 percent alcohol,
paper towels, tissues, disinfectant wipes, face coverings and no-
touch/foot-pedal trash cans.
• Signs and Messages
– Signs will be posted in highly visible locations that promote
everyday protective measures and describe how to stop the
spread of germs.
17Critical Task - Operations
Maintaining Healthy Environments
• Cleaning and Disinfection Protocols:
– Clean and disinfect touched surfaces (e.g., playground equipment,
door handles, sink handles) within each school and school buses, at
minimum, on a daily basis and between use as much as possible.
– Limit use of shared objects (e.g., gym or physical education equipment,
art supplies, toys, games) when possible and if shared, clean between
use.
– Development of schedules for increased, routine cleaning and
disinfection at each school.
– Students will not clean or disinfect desks or any other objects.
• Shared Objects
– Discourage sharing of items that are difficult to clean or disinfect.
– Keep each child’s belongings separated from others’ and in individually
labeled containers, cubbies, or areas.
– Limit use of supplies and equipment by one group of children at a time
and clean and disinfect between use.
– Avoid sharing objects and electronic devices, toys, books, and other 18
games or learning aids.Critical Task - Operations
Maintaining Healthy Environments
• Ventilation
– Ensure ventilation systems operate properly and increase
circulation of outdoor air as much as possible.
• Water Systems
– Ensure all water systems and features (e.g., sink faucets) are safe
to use after a prolonged facility shutdown.
– Drinking fountains will be disconnected until the exit of Phase 3.
Water stations will be placed at all schools which provides a safe
& sanitary alternative.
• Modified Layouts
– Space seating/desks at least 6 feet apart when feasible.
– Turn desks to face in the same direction (rather than facing
each other), or have students sit on only one side of tables,
spaced apart.
19Critical Task - Operations
Maintaining Healthy Environments
• Physical Barriers and Guides
– Install physical barriers, such as sneeze guards and partitions;
particularly in areas where it is difficult for individuals to
remain at least 6 feet apart (e.g., school main office desks and
greeter areas).
– Provide physical guides, such as tape on floors or sidewalks
and signs on walls, to encourage/promote staff and children
to remain at least 6 feet apart in lines and at other times.
• Communal Spaces
– Stagger use of communal use shared spaces such as dining
halls and playgrounds with shared equipment; clean and
disinfect between use.
– Install physical barriers, such as plastic flexible screens,
between bathroom sinks especially when they cannot be at
least 6 feet apart.
20Critical Task - Operations
Maintaining Healthy Operations
• Gatherings, Visitors, and Field Trips
– In-person group events, gatherings, or meetings will not be held until this
region exits Phase 3.
– There will be no food sales or food brought in to the school for
celebrations, treats, or rewards of any kind from any person or group.
– There we be no visits of any kind beyond the school main office. Only
essential, pre-planned visits will be allowed with parents, volunteers, or
external groups in the main office.
✔All visitors attending essential visits to the school must complete a
Health Screening Monitoring Form the morning of the day of the visit.
• Virtual activities and events will be held in lieu of field trips, student
assemblies, special performances, school-wide parent meetings, and spirit
nights.
• Extra-curricular events and participation in sports activities will be conducted
in ways that minimize the risk of transmission of COVID-19 to players,
21
families, coaches, and communities.Critical Task - Operations
Maintaining Healthy Operations
• Student Admissions/Transfers
– Conditionally admit students transferring from another
school in the U.S. dependent on student’s current health
and travel history.
✔ In collaboration with local health department
recommendations, a 14-day quarantine period may be
required.
– Conditionally admit students transferring from another
country dependent on CDC travel guidelines, student’s
current health status, and travel history.
✔ In collaboration with local health care department
recommendations, a 14-day quarantine period may be
required.
22Critical Task - Operations
Maintaining Healthy Operations
• Recognize Signs and Symptoms
– Require parents to attest daily as to the health of their children
prior to entry to their respective school by completing the health
survey (symptom checking).
✔ If the parent does not complete this form, the student will be
denied entry to the school until completed – No Exceptions.
– Staff will also be required to attest as to their health prior to
entry into their respective school by completing the health form.
23Critical Task - Operations
Maintaining Healthy Operations
• Preparing for When Someone Gets Sick
– Advise Staff and Families of Sick Students of Home Isolation
Criteria.
✔ Sick staff members or students should not return until they have met
CDC’s criteria to discontinue home isolation.
– Isolate and Transport Those Who are Sick
✔ Inform staff and parents of when not to come to school and
how/when to notify the school’s designated COVID-19 point of
contact.
– Principals will work with nurses to identify a temporary isolation
room for students who arrive at school and exhibit symptoms of
COVID-19. Students will be monitored and cared for in the
isolation room while waiting for their parents to pick them up.
– Staff will not transport anyone who is sick home or to a
healthcare facility 24Critical Task - Operations
Maintaining Healthy Operations
• Cleaning and Disinfecting for all Schools
– Custodians will wear masks & disposable gloves as appropriate to clean and
disinfect.
– When cleaning surfaces use soap and water, then use a disinfectant provided by
the Maintenance Department (EPA-registered household disinfect).
– Routine cleaning of frequently touched surfaces will take place in such areas as
light switches, all door handles, restrooms, main office desks, greeter desks, and
student/teacher desks and chairs, phones and technology equipment. More
frequent cleaning and disinfection may be required based on level of use.
• Cleaning and disinfecting a building or facility if someone is sick
– Close off areas used by a sick person and do not use these areas until
after cleaning and disinfecting.
– Open outside doors and windows if possible to increase air circulation in the
area.
– Wait at least 24 hours before cleaning and disinfecting.
– Clean and disinfect all areas used by the person who is sick.
– Vacuum the space using a vacuum equipped with high-efficiency particulate air
(HEPA) filter, if available and needed.
– Room fans and the central HVAC system that services the room or space will be
shut off, so particles that escape from vacuuming will not circulate throughout
the facility. 25Critical Task - Operations
Maintaining Healthy Operations
• Notify Health Officials and Close Contacts
– School administrators will notify local health officials, staff, and
families immediately of any case of COVID-19 while maintaining
confidentiality in accordance with the Americans with Disabilities
Act (ADA).
– Inform those who have had close contact with a person diagnosed
with COVID-19 to stay home and self-monitor for symptoms, and
follow CDC guidance if symptoms develop.
• MCPS custodians will clean and disinfect community spaces in
accordance with CDC guidelines.
26
26Critical Task - Operations
Transportation
• Student Seating Assignments
– Students will be placed one per seat with staggered seating (one person
sitting on the aisle and the next student seated next to the window).
Since students attending our schools will be grouped by
family/household, students who reside together will be allowed to sit
together (more than one person per seat).
– Students should face forward at all times with no loud talking or singing
since this type of behavior increases the chances of COVID droplets
throughout the bus.
– Students will be seated from the rear of the bus to the front and
disembark the bus from front to rear to minimize close contact of
students.
• Face Coverings
– Students are expected to wear face coverings when on the bus and all
27
bus drivers are required to wear face coverings at all times when
students are on board.Critical Task - Operations
Transportation
• Bus Driver Environment
– Limit close contact with others by maintaining a distance of at least 6
feet, when possible.
– Encourage students to avoid standing or sitting within 6 feet of the bus
driver as much as possible.
– Avoid touching surfaces often touched by bus passengers.
– Use gloves if required to touch surfaces contaminated by body fluids.
– Practice routine cleaning and disinfection of frequently touched
surfaces, including surfaces in the driver cockpit commonly touched by
the operator.
– Drivers will be required to practice proper hand hygiene as an important
infection control measure.
– School buses will be cleaned and disinfected after the morning and
afternoon runs. Approved cleaning supplies and training will be
provided by the Maintenance Department in compliance with all EPA,
OSHA, and CDC Guidelines.
28Critical Task - Operations
Food Service
• Serve individually plated meals in the school cafeterias while
promoting proper social distancing (6 feet apart) by all students.
– Ala Carte options will not be available
• Use disposable food service items (e.g., utensils, dishes).
• If an event is scheduled, no food will be offered.
• Optical/infrared scanners will be purchased to scan a barcode on a
card or smartphone to replace the system of students keying their
pin number on a keypad to reduce possible transmission of COVID .
• Food service employees will wear appropriate masks and gloves at
all times when preparing and serving meals.
• Hand sanitizer will be available for use by students/staff near the
cafeteria areas.
• All vendors delivering food/milk/supplies to the food service area
through the loading dock are required to wear face coverings.
• Students/parents are encouraged to use touchless payment 29
options to minimize handling cash.Critical Task – Human Resources
Lead: Ms. Billie Kay Wingfield, Executive Director of
Human Resources
MCPS must ensure policies and procedures
address the changing physical, mental and
emotional needs of all employees
30Critical Task - Human Resources
• Employee Readiness to Work Survey
• Protocol for Employee Screening, Monitoring, and Reporting
of Signs and Symptoms of COVID-19
– Protocols were created to respond to employees with signs,
symptoms and / or exposure to COVID.
✔ Training will be provided for each site’s Point of Contact and
Administration
31Critical Task - Human Resources
Protocol: If an employee calls in sick before reporting for work
Employees should assess themselves daily for symptoms of COVID-19 before reporting
to work. See the Employee Agreement for Self-Screening. Employees should ask
themselves: “YES or NO since my last day of work, have I had any of the following:”
• A new fever (100.4°F or higher) or a sense of having a fever.
• A new cough that cannot be attributed to another health condition.
• New shortness of breath or difficulty breathing that cannot be attributed to
another health condition.
• New chills that cannot be attributed to another health condition.
• A new sore throat that cannot be attributed to another health condition.
• New muscle aches (myalgia) that cannot be attributed to another health condition
or specific activity (such as physical exercise).
• A new loss of taste or smell.
If an employee answers YES to any of the screening questions or is ill before reporting
to work, the employee should stay home and not report to work. The employee must
notify the supervisor(s). The supervisor will notify the school nurse/COVID-19 point of 32
contact person (POC) for follow-up action.Critical Task - Human Resources
Protocol: If an employee reports COVID-19 symptoms while at work
The school should activate the emergency protocol for COVID-19 as follows:
1. Immediately isolate the ill person from others and ask that person to wear a facemask or cloth face
covering.
2. Determine if the person needs medical care.
3. Contact the employee’s supervisor (if applicable).
4. If the person is experiencing any medical emergency or emergency warning signs of COVID-19,
including, but not limited to:
– trouble breathing,
– persistent pain or pressure in the chest,
– new confusion or inability to arouse, or
– bluish lips or face, call 911 and notify the operator that the person might have COVID-19.
5. MCPS staff should not transport anyone who is sick to their home or to a healthcare facility. If
immediate transportation is needed, school administrative staff should call 911 for assistance.
6. The supervisor will notify the POC for follow-up action.
7. Close off areas used by a sick person and do not use them until after cleaning and disinfection. Wait
24 hours before cleaning and disinfecting. If it is not possible to wait 24 hours, wait as long as
possible. Ensure safe and correct application of disinfectants and keep disinfectant products away
from children.
Most cases of COVID-19 are mild and do not require medical care. In these situations, the ill person can
self-isolate at home. If the person is not severely ill, but medical care seems indicated, a healthcare
facility OTHER THAN a hospital emergency room should be used (if possible) and contacted prior to 33
arrival.Critical Task - Human Resources
Protocol: If an employee reports possible exposure to
COVID-19
The employee should notify the supervisor(s).
• Staff members are to immediately notify their supervisor(s) if the person(s)
living in the same household with the employee
– become sick with COVID-19 symptoms,
– test positive for COVID-19, or
– if they, the employee, may have been exposed to someone who is
confirmed or suspected to have COVID-19.
• Supervisors are to immediately notify their POC. The POC should review with
the supervisor the health department guidelines for a possible exposure and
close contact. The POC shall then report to the Supervisor of Nursing to
review health department guidance and appropriate reporting and/or 34
action.Critical Task - Human Resources
Protocol: COVID-19 Reporting and Follow-up for Supervisors
The supervisor will notify their building/department COVID-19 point of contact person. For schools
this will be the school nurse. School nurse will notify the following:
• Administrator/Principal
• Building level Custodial Services, if appropriate, and
• Supervisor of Nursing.
For Central Office and other Support Services, the POC will be the Supervisor of Nursing. The
Supervisor of Nursing will:
• Notify the Executive Director of Human Resources and the Benefits Assistant.
– Notification of possible exposure
• Contact the Prince William Health District (PWHD) Nurse of the Day for guidance and reporting
as indicated, if a suspected or confirmed case of COVID-19.
• Provide updates and action steps to the supervisor(s) and/or the school nurse, as directed by
the PWHD.
– Example, Initiate Internal Contract Tracing
• Notify members of the Executive Cabinet of report and for decision-making related to possible
next steps such as:
– Cleaning 35
– Possible closure
– Media Inquiries and NotificationsCritical Task - Human Resources
• Workplace Coronavirus Infection Email to Employee(s)
– The Benefits Office will notify employee(s) that may have
been exposed to COVID-19 in the workplace
• Employee Agreement for Self-Screening of COVID-19
Symptoms (TalentEd)
– Employees will monitor their health before reporting to work
each day
– Every employee will receive (sign) the agreement in TalentEd
Records
• COVID Testing Sites
– To assist employees with the location of COVID-19 testing
sites, a listing will be posted on the Benefits webpage.
36Critical Task – Human Resources Families First Coronavirus Response Act GCBE-R (continued) On March 18, 2020, the Families First Coronavirus Response Act (FFCRA) was signed into law. The FFCRA includes two provisions (Acts) regarding employee leave. "Paid sick leave" must be paid leave under the Emergency Paid Sick Leave Act. "Expanded family and medical leave" means paid leave under the Emergency Family and Medical Leave Expansion Act. The expanded paid sick leave and family and medical leave provisions are effective from April 1, to December 31, 2020. Under the FFCRA, employees may take paid sick leave if they are unable to work or telework due to the following reasons, the employee: 1. Is subject to a federal, state, or local quarantine or isolation order related to COVID-19. 2. Has been advised by a health care provider to self-quarantine due to concerns related to COVID 3. Is experiencing symptoms of COVID-19 and seeking a medical diagnosis. 4. Is caring for an individual subject to a Federal, State, or local quarantine or isolation order related to COVID- 19, or has been advised by a health care provider to self-quarantine related to COVID-19 5. Is caring for a son or daughter of such employee if the school or place of care of the son or daughter has been closed, or the childcare provider of such son or daughter is unavailable, due to COVID-19 precautions. 6. Is experiencing any other substantially similar condition specified by the Secretary of Health and Human 37 Services in consultation with the Secretary of the Treasury and the Secretary of Labor.
Critical Task - Human Resources
Families First Coronavirus Response Act GCBE-R (continued)
Under the FFCRA, employees also qualify for expanded family leave if they
are caring for a child whose school or place of care is closed (or childcare
provider is unavailable) for reasons related to COVID-19.
• If an employee does not meet any of the conditions above but choose to
stay home to avoid exposure, the employee would not be entitled to
leave under the FFCRA.
• All employees are eligible for the paid sick leave provisions; they need not
meet any hours, days, or months worked criteria. Employees who have
worked for their employer for at least 30 calendar days are eligible for
the expanded family and medical leave.
38Critical Task - Human Resources
Families First Coronavirus Response Act GCBE-R (continued)
Length of Leave
• All employees are entitled to up to two weeks of paid sick leave for the above
listed six reasons. In general, a full-time employee is eligible for up to 80 hours
of leave, and a part-time employee is eligible for the number of hours of leave
that the employee works on average over a two-week period.
• Employees who are unable to work or telework because they are caring for a
child because the child's school or place of care has been closed, or
the childcare provider of such son or daughter is unavailable, due to COVID-19
precautions, employees may take an additional 10 weeks of leave. Full-time
employees generally receive the leave at 40 hours a week, and a part-time
employee is eligible for leave for the number of hours that the employee is
normally scheduled to work over that period.
• Therefore, if an employee is home with his or her child because his or her
school place of care is closed, or child care provider is unavailable, the
employee may be eligible for both types of leave (paid sick leave and expanded 39
family and medical leave), but only for a total of 12 weeks of paid leave.Critical Task - Human Resources
Families First Coronavirus Response Act GCBE-R (continued)
Employee Pay – The amount of pay will depend upon the reason for leave. Employees are entitled to pay
as follows:
Reason for Leave Pay
Pay at either the regular rate or applicable minimum wage,
The employee is subject to a federal, state, or local quarantine or
whichever is higher, up to $511 per day and $5,110 in the
isolation order related to COVID-19
aggregate (over a 2-week period).
Pay at either their regular rate or the applicable minimum wage,
The employee has been advised by a health care provider to self-
which ever is higher, up to $511 per day and $5,110 in the
quarantine due to concerns related to COVID-19.
aggregate (over a 2-week period).
Pay at either their regular rate or the applicable minimum wage,
The employee is experiencing symptoms of COVID-19 and seeking
which ever is higher, up to $511 per day and $5,110 in the
a medical diagnosis.
aggregate (over a 2-week period).
The employee is caring for an individual who is subject to a Pay at 2/3 the regular rate or 2/3 the applicable minimum wage,
quarantine or isolation order or has been advised to self- which ever is higher, up to $200 per day and $2,000 in the
quarantine. aggregate (over a 2-week period).
The employee is caring for a son or daughter of such employee
Pay at 2/3 the regular rate or 2/3 the applicable minimum wage,
if the school or place of care of the son or daughter has been
whichever is higher, up to $200 per day and $12,000 in the
closed, or the childcare provider of such son or daughter is
aggregate over a 12-week period).
unavailable, due to COVID-19.
The employee is experiencing any other substantially similar
condition specified by the Secretary of Health and Human Services
Pay at 2/3 the regular rate or 2/3 the applicable minimum wage, 40
whichever is higher, up to $200 per day and $2,000 in the
in consultation with the Secretary of the Treasury and the
aggregate (over a 2-week period).
Secretary of Labor.Critical Task - Human Resources
• Communication to Staff About COVID-19
– Posters (Employee Rights, What to do if you were exposed to
Coronavirus disease, FaceMasks Do’s and Don’ts, When It is
Safe to Be Around Others: Ending Isolation in Non-Healthcare
Settings) English / Spanish
– Digital signage at schools / central office
• Employee Resource and Information on COVID are available
on the MCPS / Benefits website. Topics include:
– Emotional health
– Physical Health
– Coping with Lockdown
– Working from Home
– Families & Parenting
41Critical Task - Human Resources
• Preferred Substitutes
– School administrators requested preferred substitutes for
their site to timeliness and continuity with instruction
– Paid training will be provided to preferred substitutes at the
applicable school
• Exploring on-site, employee paid, school age child care
options through AlphaBEST
• Employee FAQ’s
– Frequently asked questions that are employee related will be
housed in the mymcps portal
42Critical Task – Technology
Lead: Mr. Bobby Barrett, Director of Technology
All MCPS students must have a device and
adequate access to the internet by
September 1, 2020.
43Critical Task - Technology
Laptops
• All Pre-K through grade 12 students will be issued an individual laptop
computer
– Acer tablet computers for Pre-K
– Chromebooks for students in grades K, 1, and 2
– Windows laptops for students in grades 3 through 12
– All student laptops have similar features and functionality
✔ Touchscreen, front-facing camera, microphone, off-site Internet
content filtering
• Laptop distribution
– Option 1 or 2: Students will be issued a laptop in-person during their first
week of school
– Option 3 or 4: Laptops will be issued through a structured pick-up process
– Student account must be activated on the device while the laptop is 44
connected to the MCPS networkCritical Task - Technology Plan
On-Site Off-Site
• Goal
Students 3: Implement
• Building-based a computer
technology • Virtual support plan
technology help desk ticket system is available on each
teams provide software and school’s website for students/parents to submit technical issues.
hardware support as normal • Incidents are logged and building-based technology team
when problems are reported via members notified. Incidents are resolved remotely where
teachers. possible. Students/Parents contacted via phone or email.
• Repairs made and loaner • IT staff members have access to remote troubleshooting services
devices issued to students as to access laptops.
necessary • For issues not able to be repaired remotely, students will bring
the broken device on their next in-person instructional day (if
hybrid) or during a scheduled device exchange setting.
Staff • Staff members submit IT • Staff members submit IT Support Tickets to report technical
Support Tickets to report issues.
technical issues. Support is • Incidents are resolved remotely where possible.
provided as normal by building- • IT staff members have access to remote troubleshooting services
based technology teams to access laptops.
• Repairs made and loaner • For issues not able to be repaired remotely, teachers will bring
laptops are issued to staff the broken device on their next day in the building or make
members as necessary special arrangements with IT for resolution.
45Critical Task - Technology Plan
Internet Access
• Internet access will be provided to PreK-12 students in need
– Surveyed parents of students in grade 1 through 8 in March
– Metrics were used for discussions around possible solutions
– Mobile hotspot loaner program was determined to be the best
course of action
– IT evaluated program offerings from five wireless carriers
• Next Steps
– Initial order of hotspots ordered and received
– One hotspot per household without high-speed access will be
made available for loan
– Follow-up survey of all MCPS parents is ongoing to more 46
accurately determine need
– Additional hotspots will be procured if necessaryCritical Task – Instruction
Lead: Dr. Ashley Cramp, Director of Instruction
All MCPS students and staff must have the
training, tools, and instructional resources
necessary to make teaching, student
learning, and access social-emotional
support available in any environment and
in compliance with state or local orders.
47Critical Task - Instruction
Major Differences From Spring Instruction
• Required attendance at school and for at-home learning
• New content/instruction
• Increased work time and expectations
– Regardless of model this will be full-time
school/teaching/learning
• Synchronous (live) and Asynchronous (not live) teaching and
learning
• Grading of student work
• Greater structure and schedules across division
– in person learning time
– at-home learning time
48Critical Task - Instruction
Guiding Principles
• Maximize in-school student learning experiences as advisable
by state guidelines
• Ensure all students receive instruction that meets
state/federal standards and have the necessary supports for
success including:
– Access to technology and connectivity
– Social-emotional wellness
– Additional supports to meet needs of special populations
• Provide training, time, and support necessary for staff to
prepare for successful reopening and a successful school year
• Ability to quickly and efficiently transition in and out of any
learning model -- ex: hybrid, to distance, back to hybrid 49Critical Task - Instruction
Elements Present in All Instructional Options
• Technology
– All students PK-12 will be given a laptop
– Mobile hotspots will be made available to PK-12 households for
instructional use.
– Goal is to use as many familiar platforms and resources as possible
for students & teachers
• Schoology is our instructional platform for K-12
– Grade level teams (elementary) and Contents/PLCs/CLTs (secondary)
will collaborate and work together to build 1 course per subject in
Schoology
✔ Each course will be chunked into learning modules
• Assessments and Grading
• Digital resources for use at home PK-12
• Social-Emotional Learning and supports 50
• Mental Health supports
• Streamlined Curriculum with Identified Power StandardsCritical Task - Instruction
Option 1: 100% In-Person Learning
Reopen school for full in-person learning utilizing minimal
operational adjustments to adhere to federal, state and
local guidance.
51Critical Task - Instruction
Option 2: Hybrid - Overview
• Teachers report to school 5 days a week
– Includes 1 professional day on Monday
– 4 days of face-to-face instruction with students Tuesday-Friday
• Students will be assigned a group and will attend school in person:
– once a week at approximately 25% capacity
✔ one day Tuesday, Wednesday, Thursday or Friday
– twice a week at approximately 50% capacity
✔ Tuesday & Thursday or
✔ Wednesday & Friday
• Some additional in person instruction may be assigned for:
– SPED self-contained students
– SPED inclusion students with some self-contained subjects/minutes
– EL Level 1 and 2 students 52
– Pre-KCritical Task - Instruction
Option 2: Hybrid - Overview
• Includes a combination of synchronous and asynchronous learning
Synchronous Asynchronous
Live Recorded instruction/experiences
- In person instruction - Recorded lessons each week on
- videoconference office hours which are new content
open to all students - 3 recorded lessons per week at 25%
- videoconference small groups where - 2 recorded lessons per week at 50%
students receive a teacher invitation to
participate
- Both office hours and small groups are
expected and can occur on Mondays
during the professional day as well as
possibly Tuesday-Friday on teacher
planning time
• In person instruction is focused on introduction of skills/content,
re-teaching skills/content as needed, small group work, providing 53
feedback from at home progress, etc.
• Sample home schedules would be provided as a guide for families
and studentsCritical Task - Instruction
Option 2: Hybrid - Sample Professional Day
8:00-9:00 Personal Planning/Grading/Providing feedback to online work
9:00-9:30 Whole Class (elem) or Advisory (5-12) Check-In on
videoconference
9:30-10:30 Open Office Hours
10:30-12:00 CLT/Team planning & recording Lesson Videos
12:00-12:45 Lunch
12:45-1:45 Small groups on videoconference
1:45-3:00 CLT/Team planning & recording Lesson Videos
3:00-3:30 Department / Team / CLT business meeting
54
3:30-4:00 Make parent phone callsCritical Task - Instruction
Option 2: Hybrid 25% - Sample School Schedule
Monday Tuesday Wednesday Thursday Friday
Teacher Group 1: In-School Group 1: Group 1: Group 1:
HS pds 1-8 At-Home At-Home At-Home
Professional ELEM/INT/MS all core
Online Online Online
Day plus rotating electives &
encore Mostly Asynchronous Mostly Asynchronous Mostly Asynchronous
Students Work
from Home With Group 2: Group 2: In-School Group 2: Group 2:
Choice of At-Home HS pds 1-8 At-Home At-Home
ELEM/INT/MS all core plus
Activities & Online rotating electives & encore
Online Online
Assignments / Mostly Asynchronous Mostly Asynchronous Mostly Asynchronous
Independent Work
/ Collaborative
Work Group 3: Group 3: Group 3: In-School Group 3:
At-Home At-Home HS pds 1-8 At-Home
ELEM/INT/MS all core
9:00-9:30: Online Online plus rotating electives &
Online
PK-4 whole class Mostly Asynchronous Mostly Asynchronous encore Mostly Asynchronous
check-in and 5-12
advisory check-in
Group 4: Group 4: Group 4: Group 4: In-School
(SEL lesson, fun HS pds 1-8
activity, building At-Home At-Home At-Home
ELEM/INT/MS all core
community, etc.) Online Online Online plus rotating electives &
Mostly Asynchronous Mostly Asynchronous Mostly Asynchronous encore 55
*Hybrid In-School
Schedules will be
provided by adminCritical Task - Instruction
Option 2: Hybrid 25%- Sample Elementary Home Schedule
Monday (Teacher Professional Day) Tuesday-Thursday-Friday Wednesday
Before 9 Wake Up & Breakfast Before 9 Wake Up & Breakfast
9:00-9:30 Class videoconference 9:00-10:00 Math Assigned to
Group 2
9:30-10:15 Math 10:00-10:15 Break
At School
10:15-10:30 Break 10:15-10:45 Fitness In person learning
10:30-11:15 Teacher videoconference 10:45-11:45 Reading
Small Group All core classes and
a rotation of Art,
Music, and PE
11:30-1:00 Lunch & Free Play 11:45-1:00 Lunch & Free Play
1:00-1:45 Reading 1:00-1:30 SS
2:00-2:30 Teacher videoconference 1:30-2:00 SCI
Small Group
2:30-3:00 Art, Music, or Fitness 2:00-2:45 Art, Music, more Fitness
*Times can vary depending upon when 2:45-3:25 i-Ready Math & Reading
teacher small groups are assigned (20 minutes each) 56Critical Task - Instruction
Option 2: Hybrid 25% - Sample Secondary Home Schedule
Monday Tuesday Wednesday Thursday Friday
9:00-9:30 9:00-10:15 9:00-10:15 9:00-10:15
Advisory B1 G1 B1
Check-In Assigned to Group
10:30-11:45 2 10:30-11:45 10:30-11:45
B2 G2 B2
9:30-10:45
G1- 12:00-12:45 At School 12:00-12:45 12:00-12:45
Lunch In Person Learning Lunch Lunch
11:00-12:15
G2 12:45-2:00 12:45-2:00 12:45-2:00
B3 All classes G3 B3
12:15-1:00 Blocks 1-8
Lunch 2:15-3:30 2:15-3:30 2:15-3:30
B4 G4 B4
1:00-2:15
G3
2:30-3:45
G4 57Critical Task - Instruction
Option 2: Hybrid 50% - Sample School Schedule
Monday Tuesday Wednesday Thursday Friday
Teacher Group 1: In- Group 1: At-Home Group 1: In- Group 1: At-
Professional School School Home
Day Online
HS pds G1-G4 Mostly HS pds B1-B4 Online
Students Work Asynchronous Mostly
from Home With ELEM/INT/MS all ELEM/INT/MS all Asynchronous
Choice of core plus rotating core plus rotating
Activities & electives & electives &
Assignments / encore encore
Independent Work
/ Collaborative Group 2: At- Group 2: In- Group 2: At- Group 2: In-
Work Home School Home School
9:00-9:30: Online HS pds G1-G4 Online HS pds B1-B4
PK-4 whole class Mostly Mostly
check-in and 5-12 Asynchronous ELEM/INT/MS all Asynchronous ELEM/INT/MS all
advisory check-in
core plus rotating core plus rotating
(SEL lesson, fun
electives & electives &
activity, building
community, etc.) encore encore 58
*Hybrid In-School
Schedules will be provided
by adminCritical Task – Instruction
Option 2: Hybrid 50%- Sample Elementary Home Schedule
Monday (Teacher Professional Day) Tuesday & Thursday Wednesday
& Friday
Before 9 Wake Up & Breakfast Before 9 Wake Up & Breakfast
9:00-9:30 Class videoconference 9:00-10:00 Math
At School
9:30-10:15 Math 10:00-10:15 Break
In person
learning
10:15-10:30 Break 10:15-10:45 Fitness
All core
10:30-11:15 Teacher videoconference 10:45-11:45 Reading
classes and
Small Group
a rotation of
Art, Music,
11:30-1:00 Lunch & Free Play 11:45-1:00 Lunch & Free Play and PE
1:00-1:45 Reading 1:00-1:30 SS
2:00-2:30 Teacher videoconference 1:30-2:00 SCI
Small Group
2:30-3:00 Art, Music, or Fitness 2:00-2:45 Art, Music, more Fitness
59
*Times can vary depending upon when 2:45-3:25 i-Ready Math & Reading
teacher small groups are assigned (20 minutes each)Critical Task - Instruction
Option 2: Hybrid 50% - Sample Secondary Home Schedule
Monday Tuesday Wednesday Thursday Friday
9:00-9:30 9:00-10:15 9:00-10:15
Advisory G1 B1
Check-In
10:30- 10:30-11:45
11:45 At School B2 At School
G2
12:00-12:45
12:00- In Person Lunch In Person
12:45 Learning Learning
Time is Lunch 12:45-2:00
flexible for G day B3 B day
students to 12:45-2:00 classes classes
spend on G3 2:15-3:30
classes as B4
they need 2:15-3:30 60
G4Critical Task - Instruction
Option 2: Hybrid - Special Education
• In Phases I, II and III in person special education instruction is permissible
• Inclusive classes: special education teachers will work collaboratively with general education
teachers to provide specially designed instruction for students in person and/or virtual
• Self-contained classes: a total of five lessons per class/subject/prep will be provided to students in
a combination of face to face and virtual
Cohort 1 – 4 days a week face to face/1 day distance learning (Mondays)
– School dependent students on alternate/functional curriculums or specialty classes
Cohort 2 – 2 days a week face to face/3 days distance learning
– Combination of general education setting and special education setting to meet service
requirements
– Distance learning lessons provided for all students on days at home
✔ In a 50% model for general education, Cohort 2 students would receive 3 days of in
person education and 2 days distance learning
Cohort 3 – Same schedule as General Education Peers
– Students in general education 100% of the day with minimal accommodations and
modifications
– Special education teachers will plan collaboratively with general education teachers
Related Service Delivery (Speech and Language, OT, PT, APE, DHH, O&M, VI, Behavior/ABA, 61
Counseling)
– Will be delivered in person to the greatest extent possible
– Telehealth will be provided as neededCritical Task - Instruction
Option 2: Hybrid - ESOL
Grades K-4
• Service provided via inclusion/co-teaching following the general education
schedule & teacher requirements
– EL pull out support for levels 1 and 2 as needed
– Goal: Level 1 students come twice a week in the 25% model
– ESOL teachers will work with the general education teachers to preview
concepts or to work on academic vocabulary of the lesson, etc.
Grades 5-6
• Service provided in self-contained setting for level 1 and 2 class
• Service provided for inclusion through co-teaching following the general education
schedule & teacher requirements
Grades 7-12
• Service provided in self-contained setting for level 1 and 2 class and any self
contained core classes (grades 9-12)
• Service provided for inclusion students through co-teaching following the general
62
education schedule & teacher requirementsCritical Task - Instruction
Option 3: 100% Distance Learning
• Teachers provide live instruction 4 days a week via videoconference but not necessarily all
subjects/periods each day
– Could instruct from home and/or school
– Mondays remain a teacher professional day like in the hybrid option
– Teachers continue to build collaborative Schoology courses by grade/content/course
• Students receive all instruction at home 5 days a week
– Learning occurs through both synchronous (live taught) and asynchronous (recorded)
experiences
– Sample home schedules would be provided as guidance
Synchronous Asynchronous
New content taught live Recorded instruction/experiences
- Live lessons which are also - Occurs when students view
recorded and posted for posted videos
viewing later for students who - Videos could be recordings of
can’t engage live the live taught sessions or
- Other synchronous additional recorded instructional 63
experiences will include: office experiences
hours, small groups,
63
class/advisory check-ins, etc.Critical Task - Instruction
Option 3: 100% Distance Learning-Teacher
Professional Day
• On Mondays students will work from home and teachers will have a
professional day
• The professional day can be done from home, school, or a
combination of both
– planning
– recording supplemental lessons for use at home
– building modules in Schoology
– grading
– providing feedback on assignments
– team meetings
– PD
– live video-conference sessions with students
✔ office hours, small group remediation/support, etc.
✔ these things can also occur Tuesday-Friday on the teacher planning time 64Critical Task - Instruction
Option 3: 100% Distance Learning - Hours by Level
• Pre-K - 2:
– Minimum 2.5-3 hours a day with a teacher--could include additional targeted small
groups
– 1.5 hours student choice of activity/assignment
✔ This could include choice boards, teacher assignments, reading, i-Ready, etc.
• Gr 3-4:
– Minimum 3-3.5 hours a day with a teacher--could include additional targeted small
groups
– 1.5 hours student choice of activity/assignment
✔ This could include choice boards, teacher assignments, reading, i-Ready, etc.
• IS/MS/HS:
– Minimum 3.5-4 hours a day with a teacher-could include additional targeted small
groups
– 2-2.5 hours student choice of activity/assignment, teacher office hours
– This could include choice boards, teacher assignments, reading, IXL, etc.
65
*Advanced courses may require more time*Critical Task - Instruction
Option 3: 100% Distance Learning -Sample Schedule PK-2
Monday Tuesday-Friday Encore Tuesday-Friday
Grades PK-2 Grades PK-2
Teacher Professional 8:45-9:45 Live sessions provided by Encore teachers
Day Teacher Directed Instruction
10:00-11:00 Students can engage live, watch a
9:00-9:30: ESOL/SPED/Intervention Small previously posted video of the same Encore,
whole class check-in Groups and/or Student Choice or access other websites provided by Encore
11:00-11:30
(SEL lesson, fun activity, staff
Encore #1
building community, etc.) 11:30-12:45
Break/Lunch/Free Play Tue Wed Thurs Fri
12:45-1:45
Teachers conduct some Teacher Directed Instruction
live small group support 1:45-2:15 11:00 - PE Music PE Music
sessions Encore #2 11:30
2:15-3:45
Student Choice of Activities & 1:45- Art Library Art Library
Student Choice of Activities Assignments 2:15
& Assignments / Teacher Office Hours (45 min)
Independent Work /
**Specific subjects by day(s) and times
Collaborative Work will be determined for Teacher
Directed Instructional time 66You can also read
