MAY 28 TO JUNE 1 - EXHIBITOR PROSPECTUS - Ordre des dentistes du Québec
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MAY 28 TO
JUNE 1
Palais des congrès de Montréal
Montréal | Canada
EXHIBITOR
PROSPECTUS
odq.qc.ca/convention
2021 EXHIBITOR PROSPECTUS
ANNUAL CONVENTION
OF THE ORDRE DES DENTISTES DU QUÉBEC
www.odq.qc.ca
exposition@odq.qc.ca
2020 will go down in the history of humanity and will be the year during which the concept of normal has
been totally redefined. On the eve of celebrating its 50th anniversary, last year’s JDIQ was placed on pause as
was the entire dental profession.
Gathering over 12,500 convention delegates is a huge logistical challenge and we will be ready. We return
this year with an exceptional scientific program to allow you to reconnect with the profession and recreate
the synergy with the JDIQ organization.
We welcome our delegates on Monday and Tuesday to a 125,000 square foot exhibit hall where they will
discover the latest innovations in equipment, products and services as well as the latest technologies in the
dental profession.
Be ours for the annual convention of the Ordre des dentistes du Québec to be held May 28th to June 1st, 2021
at the Palais des congrès de Montréal in the heart of downtown Montreal. Join us as one of our proud partners
in celebrating the 50th anniversary of Journées dentaires.
Enjoy the convention!
Mario Auger, DMD, MBA
Director
TABLE OF CONTENTS
General information and Statistics ............................... 3 Telephone, Internet, plumbing,
Banners & audiovisual services ................................... 12
COVID-19................................................................................... 4
Code of conduct ............................................................... 13
Opening hours & registration
of company representatives . .......................................... 5 Health Canada’s position ............................................... 14
Booth set-up & dismantling ............................................ 6 Street access plan ............................................................ 15
Prices for exhibition booth and JDIQ exhibition floor plan (Monday & Tuesday).... 16
space rentals ......................................................................... 7 ceLABration exhibition floor plan (Sunday) .......... 17
Cancellation policy . ............................................................ 8 Standards for exhibition structures & booths ....... 18
Decoration .............................................................................. 9 Aisles, raised signs & banners ..................................... 22
Shipping, customs clearance, Exhibition space rental contract ................................ 23
10
Transportation & storage ............................................... Hotels ................................................................................... 28
Handling on-site, electricity and food service ........ 11 Application for exhibit space ...................................... 29
2
2021 EXHIBITOR PROSPECTUS
YOUR INVITATION TO EXHIBIT
GENERAL INFORMATION
EXHIBITION LOCATION
The technical exhibition will be held on Level 2 of the Palais des congrès de Montréal, in exhibition
rooms 220ABCDE.
201 Avenue Viger Ouest, Montréal, Québec, H2Z 1X7
The access ramp is located at 163 Rue Saint-Antoine Ouest in Montréal, Québec, H2Z 1X8. The door
is 16.9 feet by 24 feet.
The floor capacity in the exhibition hall is 300 pounds per square foot.
JOURNÉES DENTAIRES INTERNATIONALES DU QUÉBEC - STATISTICS
Categories 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Dentists 3,741 3,672 3,566 3,480 3,775 3,706 3,391 3,441 3,347 3,576
Hygienists 2,141 2,111 2,095 2,056 2,082 2,095 2,074 1,984 2,092 2,226
Auxiliaries 39 40 31 37 31 26 27 17 33 36
Assistants 1,138 1,109 1,026 1,012 966 972 935 931 970 1,078
Staff 715 782 837 850 886 879 687 801 911 879
Accompagnying Person 77 63 82 52 63 69 150 99 90 86
Guests and Visitors 178 180 182 175 196 164 222 145 135 193
Exhibitors 1,820 1,993 1,896 1,895 1,900 2,014 1,936 1,967 2,005 2,000
Students 2,261 2,267 2,430 2,444 2,524 2,545 2,804 2,618 2,728 2,495
ceLABration Day
66 101 61 73 71 64 56 247 239 146
(Technicians)
TOTAL 12,176 12,314 12,206 12,074 12,494 12,534 12,282 12,250 12,550 12,715
3
2021 EXHIBITOR PROSPECTUS
COVID-19
Due to the pandemic and the impact generated by the preventive measures put in place to protect
the population, the JDIQ and the Ordre des dentistes du Québec are in constant discussion with the
various partners implicated in producing a quality event which is first and foremost safe. The current
prospectus will be adapted in the upcoming weeks to meet the various government directives to which
the Quebec Association of Convention Professionals must adhere to. We will keep you updated as the
situation evolves. Coordination and constant communication between all parties involved is essential
and we count on your collaboration as an exhibitor to maintain all sanitary measures put in place.
A risk evaluation will be conducted to cover all activities taking place during the convention. For
example, set-up and take-down of the exhibit floor, room configuration, delegate density management
and traffic flow patterns will all be evaluated according to the guideline currently in place. These
guidelines, however, can change significantly over time. As a result, certain activities could be modified
significantly to limit the impact of the Covid-19. In order to respect social distancing as it is related
to the exhibit floor capacity, it is possible that the number of booths on the floor may need to be
diminished. If the situation requires it, we will reimburse certain exhibitors based on the following
criteria: the number of booths reserved, the date the first installment for booth rental was received and
respect of the due date for final payment as described in the prospectus.
4
2021 EXHIBITOR PROSPECTUS
EXHIBITION HALL OPENING AND CLOSING TIMES
ceLABration EXHIBITION JDIQ EXHIBITION
SUNDAY, MAY 30 MONDAY, MAY 31
• Exhibitors can access the exhibition • Exhibitors can access the exhibition
hall at 8:00 a.m. hall starting at 7 a.m.
• The Exhibition hall is open to • The exhibition hall is open to
convention delegates from 8:30 a.m. convention delegates from 8 a.m.
to 5:00 p.m. to 6 p.m.
TUESDAY, JUNE 1
• Exhibitors can access the exhibition
hall starting at 7 a.m.
• The exhibition hall is open to
convention delegates from 8 a.m.
to 5 p.m.
REPRESENTATIVE REGISTRATION
Representatives must register in advance, either online or by filling out the registration
form available at www.odq.qc.ca/convention. Due to the Covid-19 pandemic, best sanitary
measures strongly recommend that all registrations are finalized prior to the convention so that
representatives need not return to the Viger Hall registration area.
Only managers and company manufacturer employees or vendor having signed a contract allowing
them to exhibit at the convention and having paid in full their exhibition space, may register as
representatives.
Everyone else must register as a visitor and pay the required fee: www.odq.qc.ca/convention.
5
2021 EXHIBITOR PROSPECTUS
BOOTH SET-UP
ceLABration EXHIBITION JDIQ EXHIBITION
SATURDAY, MAY 29 SATURDAY, MAY 29 AND
• Access to the exhibition hall for SUNDAY, MAY 30
installation from 1 p.m. to 6 p.m. • Access to the exhibition hall for
• Set-up schedule determined installation from 8 a.m. to 8 p.m.
by Sum Logistik please visit • Set-up schedule determined
https://jdiq.sumlogin.ca by Sum Logistik please visit
• Registration is from 7 a.m. to https://jdiq.sumlogin.ca
5 p.m. in Viger Hall • Registration is from 7 a.m. to
• All displays must be completed and 5 p.m. in Viger Hall
ready for inspection before 8 a.m. • All displays must be completed
on Sunday, May 30. and ready for inspection before
8 a.m. on Monday, May 31.
• Once the aisle carpets have been installed or the exhibition has begun, no exhibit materials may be
moved inside the exhibition hall, unless they are carried by hand.
• If a display is not installed within the stated time frame, the exhibitor’s goods could be removed and
stored, at the exhibitor’s expense.
DISMANTLING
ceLABration EXHIBITION JDIQ EXHIBITION
Dismantling will take place on Dismantling will take place on
SUNDAY, MAY 30 FROM 5 P.M. TO TUESDAY, JUNE 1 FROM 5 P.M.
MIDNIGHT. TO MIDNIGHT and on WEDNESDAY,
JUNE 2 FROM 7 A.M. TO 6 P.M.
The move-out schedule is determined
by Sum Logistik. All carriers must check-in with
Sum Logistik by 5 p.m.
The move-out schedule is determined
by Sum Logistik.
Displays may not be dismantled before the exhibition officially closes on
Sunday, May 30 at 5 p.m. for the ceLABration exhibition and on Tuesday,
June 1 at 5 p.m. for the JDIQ exhibition.
All materials left on the floor after the official closing period will be stored by our
official material handler or shipped to the exhibitor, at the exhibitor’s expense.
62021 EXHIBITOR PROSPECTUS
PRICES FOR EXHIBITION BOOTH AND SPACE RENTALS
SECTION A SECTION B OR C
Regular space only (nothing included) CAD $3,600 + taxes CAD $3,200 + taxes
JDIQ
Corner space only (nothing included) CAD $3,930 + taxes CAD $3,500 + taxes
Show special /booth + regular space* CAD $4,650 + taxes CAD $4,300 + taxes
Show special / booth + corner space* CAD $4,950 + taxes CAD $4,475 + taxes
ceLABration
ceLABration PRICES
Regular space for ceLABration CAD $1,500 + taxes
Corner space for ceLABration CAD $1,750 + taxes
For ceLABration: Carpet, drapes, 1 table, 2 chairs and electricity are included.
THE FOLLOWING IS INCLUDED IN A REGULAR SPACE RENTAL:
• 10 ft. x 10 ft. floor space with no booth, furniture or curtain;
• Exhibition hall surveillance service outside opening hours;
• Daily cleaning of aisles, general upkeep of the exhibition area and booth carpeting;
• On-site handling service at the entrance and exit;
• Storage of empty boxes;
• Representatives’ badges;
• Professional exhibition hall management service;
• Wireless Internet.
Spaces with 2 OR 4 CORNER BOOTHS ARE ONLY AVAILABLE AS A COMPLETE ISLAND.
You may not buy 2 CORNER BOOTHS UNLESS BUYING AT LEAST 4 BOOTHS (ISLAND OR
PENINSULA).
*SHOW SPECIAL
Lights and electrical outlets or extra furniture
at the exhibitor’s expense
BOOTH DESCRIPTION
• 1 10 ft. x 10 ft. regular or corner space
• 1 Octanorm booth
• 1 grey carpet
• 1 4-ft. counter or draped table
• 2 chairs or stools
• 1 sign, 1 vinyl frame (20 characters max.)
• Installation and dismantling
72021 EXHIBITOR PROSPECTUS
THE FOLLOWING IS NOT INCLUDED IN THE COST OF
AN EXHIBITION SPACE WITHOUT A BOOTH:
• Carpets (mandatory) in the booth area • Customs brokerage
• Furnishings • Materials
• Electricity and plumbing • Moving
• Telephone services • Transfer
• Lighting inside the booth • Installation and dismantling of equipment
• Transportation or booths and use of lift trucks
• Storage before and after the exhibition
These items and services are at the exhibitor’s expense.
TO OBTAIN AN EXHIBITION SPACE, THE EXHIBITOR MUST DO THE FOLLOWING:
• Fill out the online reservation form, or print out the reservation form available on the website
(www.odq.qc.ca/convention) and send it to JDIQ with an initial deposit of $1,000 for each
required exhibition space.
• Pay the balance NO LATER THAN February 1, 2021.
Spaces are assigned based on the required number of exhibition spaces, the date on which
the rental contract is received with the required deposit and level of sponsorship.
No booth assignment will be made before receiving the signed contract and the
required deposit.
EXHIBITOR CANCELLATION POLICY
All requests to cancel an exhibition space rental contract must be made in writing and
sent to JDIQ.
For requests to cancel one or more exhibition spaces made:
• before February 1, 2021, 90% of the total amount paid is reimbursed;
• from February 1 to May 1, 2021, 50% of the total amount paid is reimbursed;
• after May 1, 2021, no refund is given.
All request for information must be sent to the following address:
JOURNÉES DENTAIRES INTERNATIONALES DU QUÉBEC
800 Boulevard René-Lévesque Ouest, suite 1640, Montréal, Québec, H3B 1X9
Telephone: 514 875-8511, ext. 2234
Fax: 514 875-1561
E mail: exposition@odq.qc.ca
82021 EXHIBITOR PROSPECTUS
OFFICIAL SUPPLIERS
Order forms with all the necessary information on renting electrical outlets, plumbing, telephone
service, booths, decoration and furnishings, as well as on brokerage, transportation and planning
services will be available at www.odq.qc.ca under Convention/Exhibition/Suppliers.
DECORATION
The official decorator is:
GES Canada Ltée
2345 rue Lapierre, Ville LaSalle (Québec) H8N 1B7
Telephone: 514 367-4848 • 1 877 399-3976
Fax: 514 367-4850
Email: montreal@ges.com
www.ges.com
At their expense, exhibitors can make arrangements with GES prior to the convention for the
set-up, dismantling and packing of booths, as well as the rental of exhibition materials.
92021 EXHIBITOR PROSPECTUS
SHIPPING, CUSTOMS CLEARANCE, TRANSPORTATION AND STORAGE
•F
or merchandise from Canada, the United States or overseas, the JDIQ official carrier and customs
broker is NORTH AMERICAN LOGISTICS SERVICES INC., Fernando Vera or Andres Valdes:
NORTH AMERICAN LOGISTICS SERVICES, INC. (NALSI)
c/o Mr. Fernando Vera or Mr. Andres Valdes
Telephone: 514 868-6650 – Email: fvera@nalsi.com or avaldes@nalsi.com
Fax: 514 868-6651
Toll-free: 1 877 332-8987
www.nalsi.com
•T
he JDIQ official carrier and customs broker will ensure customs clearance and transportation of
the exhibitors’ materials requiring such services.
EXHIBITORS SHIPPING TO THE NALSI ADVANCE WAREHOUSE INSTRUCTIONS:
• To ship the material in advance, please complete and return the “advance to warehouse form”,
then send your material to NALSI’s warehouse, addressed as follows:
NORTH AMERICAN LOGISTICS SERVICES, INC.
c/o Journées dentaires internationales du Québec
Booth: Number XX
1725 Chemin Saint-François, Dorval, Québec, Canada, H9P 2S1
•B
y using NALSI services as a carrier from point of origin to NALSI warehouse you will not be
subject to storage fees or costs for delivery to the exhibition site.
•P
rovisions have been made with the official carrier for the storage and transportation of materials
received in advance, which can be stored up to 30 days prior to the installation period, which is
April 28, 2021.
• I f another carrier is used to ship to NALSI’s warehouse, you will be charged for storage and
delivery to the exhibition site.
WORKSHOP MATERIAL AND BAG INSERTS INSTRUCTIONS:
• Send workshop and bag inserts materials to:
NORTH AMERICAN LOGISTICS SERVICES, INC
SHOW MANAGER
c/o Journées dentaires internationales du Québec
1725 Chemin Saint-François, Dorval, Québec, Canada, H9P 2S1
• For the workshops: materials must be clearly identified: For the workshop, with the company
name, the speaker’s name, and the date and time of the workshop.
• For the bag inserts: materials must be clearly identified with the company name and notification
“Bag Insert”.
•F
ernando Vera or Andres Valdes must be notified of the material shipping date, carrier name,
number of boxes and tracking number by email at fvera@nalsi.com or avaldes@nalsi.com and to
Marie Tétreault marie.tetreault@odq.qc.ca
orkshop materials and bag inserts must be delivered no later than May 7, 2021.
•W
After this date, please contact Fernando Vera or Andres Valdes at 514 868-6650,
or Marie Tétreault at 514 875-8511, Ext. 2234.
• As the preconvention takes place in part over the weekend, be sure to plan enough time to ship the
material for the workshops, as some companies are closed during the week-end and don’t deliver.
102021 EXHIBITOR PROSPECTUS
HANDLING OF MATERIALS ON-SITE
nder the supervision of Sum Logistik Inc., Palais des congrès de Montréal staff, at no charge,
•U
will take care of:
• bringing materials from the Palais des congrès de Montréal receiving area to the
exhibitor’s exhibition space;
• s toring empty boxes before the exhibition begins and returning them to the booths
once the exhibition is over;
• bringing packed materials to the shipping area after the exhibition.
he move-in and move-out schedule is under the responsability of Sum Logistik inc.
•T
https://jdiq.sumlogin.ca
• Small trolleys will be available at the receiving area to those who do not need assistance with handling.
•A
ll materials still at the exhibition site after 6 p.m. on Wednesday will be removed and shipped to
the exhibitor, at the latter’s expense.
• In order to facilitate the coordination of the exhibitors’ exit, exhibitors are asked to ensure their
materials are packed, identified and ready to be taken out prior to obtaining a release form from
the coordinating point at the Sum Logistik’s office.
LIGHTING AND ELECTRICITY
• The entire exhibition hall will have sufficient general lighting.
•A
rrangements must be made in advance with the Palais des congrès de Montréal
www.odq.qc.ca/convention under Exhibition/Suppliers for any specific lighting or electricity
requirements, at the exhibitor’s expense.
•E
xhibitors must make arrangements with the Palais des congrès de Montréal (www.odq.qc.ca/
convention under Exhibition/Suppliers) prior to the convention for the installation, assembly or
set-up of electrical wiring. This work will be carried out at the exhibitor’s expense and can only be
done by qualified staff assigned to the job by the Palais des congrès de Montréal.
• JDIQ would like exhibitors to know that:
• electrical current in the exhibition hall is 110 volts;
• all electrical devices and equipment in the booth must comply with Hydro-Québec
and the Canadian Standards Association (see CSA Group’s website at
www.csagroup.org/standards/).
FOOD SERVICE
The Palais des congrès de Montréal’s official and exclusive food service is Capital Traiteur Montréal Inc.
CAPITAL TRAITEUR MONTRÉAL INC.
514 871-3111
Fax: 514 875-1300
capital@congresmtl.com
www.congresmtl.com
112021 EXHIBITOR PROSPECTUS
TELEPHONE AND INTERNET SERVICES IN THE BOOTHS
To have telephone services or a wired Internet connection in the booth, exhibitors must make the
request, prior to the convention, via the online portal of the Palais des congrès on our website at
www.odq.qc.ca/convention under Exhibition/Suppliers.
These services are at the exhibitors’ expense, and JDIQ is not responsible for the installation of
telephone lines, Internet connections or the delivery of materials by the Palais des congrès de
Montréal.
COMPRESSED AIR AND PLUMBING
To obtain compressed air and plumbing services, exhibitors must make the request with the Palais
des congrès de Montréal, prior to the convention, via the online portal on our website at
www.odq.qc.ca/convention under Exhibition/Suppliers. These services are at the exhibitors’ expense.
BANNERS
Exhibitors who wish to have hanging banners installed, must make the request with the Palais des
congrès de Montréal, prior to the convention, via the online portal on our website at
www.odq.qc.ca/convention under Exhibition/Suppliers. These services are at the exhibitors’
expense. These services are at the exhibitors’ expense and are charged at an hourly rate.
AUDIOVISUAL SERVICES
The official supplier of audiovisual and video equipment is
ENCORE CANADA
2056, 32e Avenue, Lachine (Québec) H8T 3H7
c/o Denis Laberge
Telephone: 514 631-1821, ext. 318
Fax: 514 631-6727
Email: denis.laberge@encoreglobal.com
www.encore-can.com
122021 EXHIBITOR PROSPECTUS
CODE OF CONDUCT
• Backgrounds may not obstruct, block or interfere with the lighting or visibility of an adjacent
booth.
• Aisles may not be used for exhibition or solicitation purposes.
• Aisles must not be obstructed at any time. If a display attracts a large number of attendees,
including line ups, the exhibitor must still provide clear aisle space, and contain line ups within the
booth space.
• Distributing materials outside the booth is strictly prohibited.
• Distributing samples and other similar items is permitted, provided this does not disrupt the
neighbouring exhibitor and is done respectfully.
• Noisy activities, flashing lights or any other action that, in JDIQ’s opinion, could be annoyances
for others or health or safety concerns will not be tolerated.
• The exhibitor’s booth must remain open and be sufficiently staffed during exhibition hours.
• The exhibitor cannot close or withdraw its booth before the exhibition ends, unless JDIQ decides
otherwise.
• Lotteries, draws and advertising contests are subject to the rules of the « Loi sur les loteries, les
concours publicitaires et les appareils d’amusement »
For more information, please visit the www.racj.gouv.qc.ca under “Concours publicitaires” or
call 1-800-363-0320.
• Signs and other items may not be posted, attached, nailed, screwed or otherwise installed on the
walls, floors, draperies, ceilings and other structural elements of the Palais des congrès de Montréal.
Pins, adhesive tape, nails, screws, bolts and any other tools and materials that could leave marks are
prohibited.
• No advertising image may be projected to a surface outside the confines of an exhibitor’s booth.
• Unless you purchase the adjoining passage way, no sign or structure is permitted above the aisles.
• Robots, mascots and other remote control devices can only be used in the space assigned to the
exhibitor.
• Any demonstrations or treatments involving procedures on patients, live models or animals are
prohibited.
WARNING
All forms of advertising, soliciting or distribution of materials, including business cards,
samples, souvenirs and publications, are strictly limited to the assigned exhibition
space. Solicitation and advertising are not allowed in Palais des congrès de Montréal’s
common areas or public spaces
132021 EXHIBITOR PROSPECTUS
For the protection of Canadian citizens, any company / society that wishes to import for any
purpose, one or more medical products, equipment or devices during the JDIQ, must hold the
necessary authorization and permits issued by Health Canada for this purpose.
For further information, please contact the Therapeutic Products Directorate at Health Canada,
by e-mail at osip-bppi@hc-sc.gc.ca or by phone at 613 957-0368. The JDIQ and the Ordre des
dentistes du Québec cannot, under any circumstances, be responsible for failure to comply
with the obligations of companies / societies in this nor responsible for the non-conformity of
a product, equipment or an instrument imported into Canada by a company / society, for any
purpose.
HEALTH CANADA’S POSITION REGARDING IMPORTATION OF NON-HOMOLOGED
MEDICAL DEVICES
For information, section 26 of the Medical Devices Regulations, Canada, SOR / 98-282, Reads as
follows:
26. Subject to section 37, no person shall import or sell a medical device of class II, III or IV, unless the
manufacturer holds, in respect of the instrument, an approval or, in the case where the instrument is
the subject of an amendment referred to in Article 34, of an amended type-approval.
In light of these regulations, any company / society that wishes to import into Canada for any purpose
a medical device that is not registered, must contact Health Canada in order to know the conditions to
be respected and, if necessary, to obtain the permits and permits necessary for this purpose.
NOTICE / COMPANY BANNERS
The merger of companies is permitted notably for the rental of a larger rental space.
However, only the parent company is registered in the Official Program and on the JDIQ
Mobile App. The subsidiaries must pay a sum of $250 each in order to have their name
listed individually.
ADVERTISING AND SPONSORSHIP
DO YOU WISH TO INCREASE YOUR COMPANY’S EXPOSURE
IN THE DENTAL PROFESSION?
Numerous advertising and sponsorship opportunities are offered in 2021.
Have a look at the advertising and sponsorship program on our website for more details
If you require any further information, do not hesitate to contact us at any time
by phone at 514-875-8511, ext. 2234 or by e-mail at marie.tetreault@odq.qc.ca
14Plan d’accès - Palais des congrès de Montréal
piétons
rue de La Gauchetière Ouest piétons rue de La Gauchetière Ouest
rue Saint-Urbain
N
O
rue Chenneville
rue Saint-Alexandre
rue Jeanne-Mance
rue De Bleury
rue Côté
E 1025
Stationnement Viger
S
1015
Entrée 201,
avenue Viger Ouest
avenue Viger Ouest avenue Viger Ouest
15
place Jean-Paul-Riopelle
Entrée 1001, MÉTRO
Place Jean-Paul Riopelle Place-d’Armes
rue saint-Alexandre
2021 EXHIBITOR PROSPECTUS
Palais des congrès de Montréal
Entrée 301,
rue Saint-Antoine
Stationnement du Quai de
Quartier international
déchargement
251 159
rue Saint-Antoine Ouest rue Saint-AntoineJOURNÉES DENTAIRES INTERNATIONALES DU QUÉBEC 2020
Montréal, Québec, Canada • Palais des congrès de Montréal • May 31 and June 1
CONGRÈS ANNUEL DE L'ORDRE DES DENTISTES DU QUÉBEC
Montréal, Québec, Canada
JOURNÉES DENTAIRES INTERNATIONALES DU QUÉBEC 2021
Palais des congrès de Montréal
Le 1 et 2 juin 2020
NORD / NORTH
ENTRÉE
ENTRANCE
TECHNICAL EXHIBITION
100 100 100 100 100 100 100 100 100 100 100 50 80 100 100 50 80 100 100 50 80 100 100 100
50
50
501A
500A
1801A 1800A 1701A 1700A 1600A 1500A 1401A 1400A 1300A 1201A 1200A 1101A 1100A 1001A 1000A 901A 900A 801A 800A 701A 700A 600A 401A 400A
2000A 1901A 200A 101A 100A
50 50 50 50 50
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
100 100 100 100 100 100 100
2000 1901 1900 1801 1800 1701 1700 1601 1600 1501 1500 1401 1400 1301 1300 1201 1200 1101 1100 1001 1000 901 900 801 800 701 700 601 600 501 500 401 400 301 300 201 200 101 100
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2203
100 100 100 100 100 100 100
2202 2103 2102 2003 2002 1903 1902 1803 1802 1703 1702 1603 1602 1503 1502 1403 1402 1303 1302 1203 1202 1103 1102 1003 1002 903 902 803 802 703 702 603 602 503 502 403 402 303 302 203 202 103 102
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2205
100 100 100 100
2204 2105 2104 2005 1904 1805 1804 1705 1704 1605 1604 1505 1504 1405 1404 1305 1304 1205 1204 1105 1104 1005 1004 905 904 805 804 705 704 605 604 505 504 405 304 205 204 105 104
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2207
2106 2007 2006 1907 1806 1707 1706 1607 1606 1507 1506 1407 1406 1307 1306 1207 1206 1107 1106 1007 1006 907 906 807 806 707 706 607 606 507 506 407 406 307 106
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2209
100
2208 2109 2108 2009 2008 1909 1908 1809 1808 1709 1708 1609 1608 1509 1508 1409 1408 1309 1308 1209 1208 1109 1108 1009 1008 909 908 809 808 709 708 609 608 509 408 309 308 209 208 109 108
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2211
100
2210 2111 2110 2011 2010 1911 1910 1811 1810 1711 1710 1611 1610 1511 1510 1411 1410 1311 1310 1211 1210 1111 1110 1011 1010 911 910 811 810 711 710 611 610 511 510 411 410 311 310 211 210 111 110
100
SECTION / AREA A 112
16
SECTION / AREA C 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
SECTION / AREA B
100
1714 1615 1614 1515 1514 1415 1414 1315 1314 1215 1214 1115 1114 1015 1014 915 914 815 814 715 714 615 614 515
114
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2217
100
2216 2117 2116 2017 2016 1917 1916 1817 1816 1717 1716 1617 1516 1417 1416 1317 1316 1217 1216 1117 1116 1017 1016 917 916 817 816 717 716 617 616 517 516 417 416 317 316 217 216 117 116
100
100 100 100 100 100 100 100 100 100 100 100 100
2219
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
100
2218 2119 2118 2019 2018 1919 1918 1819 1818 1719 1718 1619 1618 1519 1518 1419 918 819 818 719 618 519 518 419 418 319 318 219 218 119 118
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2221
100
1720 1621 1620 1521 1420 1321 1320 1221 1220 1121 1120 1021 1020 921 920 821 720 621 620 521
120
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2223
100
2222 2123 2122 2023 2022 1923 1922 1823 1822 1723 1622 1523 1522 1423 1422 1323 1322 1223 1222 1123 1122 1023 1022 923 822 723 722 623 522 423 422 323 322 223 222 123
122
100
100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100
2225
100
2124 2025 2024 1925 1924 1825 1824 1725 1724 1625 1624 1525 1524 1425 1424 1325 1324 1225 1224 1125 1124 1025 1024 925 924 825 824 725 724 625 624 525 524 425 424 325 324 225 224 125
124
1680 100 100 100 100 100 100 100 100 100 100 100 100 100 100
100
2026 1927 1926 1827 1826 1727 526 427 426 327 326 227 226 127
126
28' LOUNGE DES
EXPOSANTS
2021 EXHIBITOR PROSPECTUS
2127
60'
SUD / SOUTH2021 EXHIBITOR PROSPECTUS
ceLABration 2021
CeLAbration
Montréal, Québec, Canada • Palais des congrès de Montréal • Sunday, May 30
CONGRÈS ANNUEL DE L'ORDRE DES DENTISTES DU QUÉBEC
TECHNICAL EXHIBITION
Montréal, - Room 517A
Québec, Canada
Palais des congrès de Montréal
31 mai 2020
517A Entrée
esc-m6
1
516a
24 2
23 14 13 3
516b
22 15 12 4
21 5
20 6
Salle De
Entrée 16 11 7
Conférence
516c
19 17 10 8
18 9
516d
516e
Buffet Buffet Buffet Buffet
172021 EXHIBITOR PROSPECTUS
MANDATORY STANDARDS FOR EXHIBITION
STRUCTURES AND BOOTHS
he mandatory standards for exhibition structures and booths ensure a certain degree of fairness
T
among exhibitors. The JDIQ Director must approve all island and peninsula plans as well as
deviations in advance, in writing.
SINGLE AISLE BOOTH
In accordance with the standards of the International Association of Exhibitions and Events™
(IAEE), the maximum height of the back wall is 8 feet. (A)
The wall extending forward from the background or back wall cannot be more than 5 feet in length
and 8 feet high. (B)
Side walls, fixtures and other exhibition items, such as tables, displays and counters, cannot extend
higher than 48 inches from the floor. (C)
Products made to stand on the floor can exceed this limit but must be placed as close to the back
wall as possible, to not obstruct the adjacent exhibitor’s view.
The top of a sign at the centre of the booth must not be more than 10 feet from the floor, 3 feet from
the front of the booth and 3 feet from the neighbouring booth.
SINGLE AISLE BOOTH
Back wall
Booth back wall
(A)
8 ft.
(B) 3 ft.
5 ft.
5 ft.
(C)
48 in.
10 ft.
48 in.
Aisle
18
!"#$%&"''%2021 EXHIBITOR PROSPECTUS
TWO OR MORE ADJOINING BOOTHS IN A ROW
If an exhibitor has two or more adjoining exhibition spaces in a row, the back wall cannot be higher
than 8 feet. The wall extending forward from the background or back wall cannot be more than 5
feet in length and 8 feet high. The common side walls must be no more than 48 inches high toward
the front. Products made to stand on the floor can exceed this limit but must be placed as close
to the back wall as possible, to not obstruct the adjacent exhibitor’s view. The top of a sign at the
centre of the booth must not be more than 10 feet from the floor, 3 feet from the front of the booth
and 3 feet from the neighbouring booth.
TWO OR MORE ADJOINING
AISLE BOOTHS
8 ft.
MAX.
HEIGHT
4 ft.
MAX.
HEIGHT
4 ft.
Aisle
5 ft.
Booth back wall
192021 EXHIBITOR PROSPECTUS
PENINSULA (4 OR MORE BOOTHS)
With the JDIQ Director’s approval, an exhibitor can select adjoining and back-to-back booths
surrounded by three aisles and adjacent to other exhibitors’ booths on the fourth side.
The structures arranged into a peninsula may deviate from the mandatory standards with respect
to size and location, provided the JDIQ Director approves the plans or drawings, in writing, prior to
the exhibition.
Nevertheless, the central structure may not, under any circumstance, be more than 20 feet high
and 10 feet wide, except for side walls shared with unrelated booths, which must be no more than
48 inches high toward the front. The exhibitor will have to ensure a suitable and neutral finish of
the common wall for the sake of respect for the exhibitors behind him.
PENINSULA (4 OR MORE BOOTHS)
5 ft. 5 ft.
10 ft. MAX. HEIGHT
COMMON WALL
5 ft.
10 ft. 4 ft. 10 ft MAX. HEIGHT
MAX.
20 ft. HEIGHT 6 booths
MAX. HEIGHT
CENTRAL
e
STUCTURE
Aisl
3 ft.
Aisle
3 ft.
8 booths
3 ft.
Aisle 20 ft.
Common wall 4 booths
202021 EXHIBITOR PROSPECTUS
ISLAND (2 OR MORE BOOTHS)
An exhibitor can select adjoining and back-to-back booths surrounded by four aisles. The
structures arranged into an island may deviate from the mandatory standards with respect to size
and location, provided the JDIQ Director approves the plans or drawings, in writing, prior to the
exhibition.
Any island configuration must ensure that there is a concern for commercial fairness on the
exhibition floor. Any exemption or request for adjustment will be considered in this sense so as not
to create a visual obstacle to a surrounding exhibitor.
Nevertheless, the structure may not, under any circumstance, be more than 20 feet high.
ISLAND (2 OR MORE BOOTHS)
Possible booth layouts
Aisle
Aisle
Aisle
Aisle
e Aisl
Aisl 20 ft. e
3 ft.
Aisl 3 ft. 30 ft. – 3 booths
e 3 ft.
e or 40 ft. – 4 booths
20 ft. Aisl
Island booth
line of sight
212021 EXHIBITOR PROSPECTUS
AISLES
Aisle space can be rented at the same price as exhibition space, provided that the exhibitor has
rented an adjacent island or peninsula measuring at least 20 feet x 30 feet.
The aisle may be covered in carpet or other coating at the exhibitor expenses but cannot be used
for furniture or equipment.
Rented aisle space cannot be blocked nor can traffic be impeded.
No banner or sign is authorized above the aisle unless renting the aisle.
RAISED SIGNS AND BANNERS WITHIN MULTIPLE BOOTHS
Signs can be placed more than 8 feet above the floor to better identify booths, provided that the
following requirements are met:
• Exhibitors can display one sign for every 10 feet exhibition space.
• The top of a sign cannot be higher than 20 feet above the floor, and the bottom cannot be lower
than 8 feet above the floor. The sign must be placed at least 3 feet from the booth’s perimeter,
that is, 3 feet from the neighbouring booth and 3 from the front boundary of the booth.
• If a sign exceeds the 8-foot level and is visible from the booth on the aisle behind it, the back of
the sign must be covered or finished aesthetically.
• In perimeter booths only, raised signs of all sizes can be placed beyond the 8-foot level instead
of a booth back wall, provided that they are not higher than 10 feet above the ground, nor come
within 3 feet from a neighbouring exhibitor’s booth.
222021 EXHIBITOR PROSPECTUS
EXHIBITION SPACE RENTAL CONTRACT
1. GENERAL PROVISIONS Verification of exhibitors compliance
JDIQ is a responsible and protective organization of health and
1.1 DEFINITIONS :
safety of Canadians. Each year, our convention offers multiple
For the purposes of this contract, the terms below must be
opportunities for professionals dental field, including a range
understood as follows:
of conferences and continuing education course, as well as an
• BOOTH: The exhibition space setup by the exhibitor for exhibition
opportunity for many companies / societies to promote products,
purposes, including any structure installed by the exhibitor;
medical equipment and instruments. JDIQ therefore ensures
• CONVENTION: Journées dentaires internationales du Québec,
that companies / societies that exhibit products, equipment and
the Ordre des dentistes du Québec’s annual convention;
medical devices comply with laws and regulations in this regard
• EXHIBITION SPACE: The area rented for exhibition purposes;
in force in Canada as well as JDIQ rules and guidelines and Ordre
• EXHIBITOR: The company or individual having rented one or
des dentistes du Québec (ODQ) guidelines and code of ethics. To
more exhibition spaces;
do this, all exhibitors must compile and provide to JDIQ, by e-mail
• JDIQ: Journées dentaires internationales du Québec, the Ordre
to Marie Tétreault at marie.tetreault@odq.qc.ca, a complete list
des dentistes du Québec’s annual convention, represented by
of all products, equipment and instruments to be exhibited during
the convention’s Organizing Committee;
the convention, accompanied by a copy of any documentation
• PALAIS DES CONGRÈS DE MONTRÉAL: The Palais des congrès
issued by Health Canada authorizing the exhibition, distribution
de Montréal, located at 201 Avenue Viger Ouest, Montréal, Québec.
or sale in Canada. JDIQ could forward this list to Health Canada
for verification purposes. In order to obtain the necessary
1.2 JDIQ reserves the right to take any action and make any change
authorizations, the exhibitors should contact Health Canada by
it deems necessary to ensure the exhibition runs smoothly and is
e-mail at osip-bppi@hc-sc.gc.ca or by phone at 613 957-0368.
managed properly.
4. EXHIBITION SPACE ASSIGNMENT
2. ACCEPTANCE
Booth assignment is entirely within the discretion of JDIQ. However,
Participation in the exhibition is by invitation only. JDIQ reserves
JDIQ will assign spaces in accordance with the exhibitors’ priorities
the right to accept or reject any request to reserve exhibition
and preferences wherever possible. Spaces are assigned based on
space. The exhibitor agrees to comply with the provisions of the
the JDIQ’s general plan for the exhibition hall, the date on which
exhibition space rental contract. This rental contract can only be
the rental contract is received with the deposit and the required
modified by written agreement between both parties. JDIQ shall
number of exhibition spaces. Certain privileges may be granted
not be bound by any verbal agreement or any change to this
to preferred partners of the Ordre des dentistes du Québec or
contract or one of its conditions. Furthermore, once an exhibitor
JDIQ. JDIQ will not assign two adjoining corner booths, unless a
has completed installation in the exhibition space, JDIQ can
reservation request has been made for a peninsula or an island
require that the booth be modified or removed if JDIQ deems
with at least four booths. The signed reservation form and paid
the booth to be damaging to its business, professional or ethical
initial deposit do not constitute a commitment on the part of JDIQ
interests. In particular, JDIQ reserves the right to determine
to assign a space. Only the email with JDIQ’s invoice serves as
what is appropriate or not in terms of the mandatory standards
confirmation that the exhibition spaces have been assigned.
for exhibition structures and booths. All exhibitors in default, in
any way whatsoever, with respect to the Ordre des dentistes du
5. SPACE RELOCATION
Québec could be barred from participating in the exhibition. In
such a case, JDIQ has no obligation to reimburse any exhibition JDIQ may change the exhibition floor plan or relocate an exhibitor
costs or settle any claim for damages whatsoever. at any time. In such a case, the exhibitor will be notified of the new
location by email. If the exhibitor informs JDIQ that it does not
3. LAWS AND REGULATIONS agree with the changes or relocation within 14 days of receiving
the email confirming the space number, JDIQ will reimburse
The exhibitor agrees to use the premises and the assigned
all of the payments made to rent the exhibition space, without
exhibition space in accordance with the laws and regulations of
prejudice and without any possible recourse for the exhibitor.
the City of Montréal and the provincial and federal governments.
After this period, however, the exhibitor waives the right to cancel
The exhibitor agrees to respect all collective agreements and
participation with a refund.
employment regulations in effect, as well as any agreement
between JDIQ and its official partners and the building
6. COVID-19
housing the exhibition, the Palais des congrès de Montréal (see
the regulations and directives on the Palais des congrès de In order to respect social distancing as it is related to the exhibit
Montréal website at www.congresmtl.com). It is the exhibitor’s floor capacity, it is possible that the number of booths on the floor
responsibility to know and comply with all laws and regulations may need to be diminished. If the situation requires it, we will
concerning fire prevention, health and public safety (including the reimburse certain exhibitors based on the following criteria: the
drug and health product regulations on Health Canada’s website, number of booths reserved, the date the first installment for booth
www.hc-sc.gc.ca). rental was received and respect of the due date for final payment
as described in the prospectus.
232021 EXHIBITOR PROSPECTUS
7. SET-UP AND DISMANTLING 13. SOLICITATION
The exhibitor must respect JDIQ’s instructions and specifications All forms of advertising, soliciting or distribution of materials,
with respect to the set-up and dismantling of displayed items. In including business cards, samples, souvenirs and publications, are
the event of non-compliance, the exhibitor agrees to reimburse strictly limited to the assigned exhibition space. Solicitation and
JDIQ for the costs incurred. At the sole discretion of JDIQ, advertising are not allowed in Palais des congrès de Montréal’s
measures may be taken to free up the rented areas, in which case common areas or public spaces.
the exhibitor shall assume the costs and risks of removing the
exhibited items and materials. 14. EXHIBITOR EVENTS
No company shall be allowed to host or sponsor an event, program,
8. R
ESTRICTIONS WITH RESPECT TO THE USE OF EXHIBITED
or continuing education course during the JDIQ without written
ITEMS AND CODE OF CONDUCT
permission of the JDIQ.
The exhibitor agrees that he cannot offer, sell or solicit for goods
or services in violation of the Code of ethics and regulations of 15. DECORATOR
the Ordre des dentistes du Québec (ODQ) and the JDIQ’s rules
While exhibitors may handle their own materials and place
and directives. The exhibitor agrees to comply with the code of
exhibited items themselves, they can also make arrangements with
conduct included in the exhibitors’ prospectus. JDIQ reserves the
GES Canada Ltée, the exhibition’s official decorator, prior to the
right to refuse, prohibit, modify or remove, in whole or in part,
convention. Decorator costs are not included in the exhibition space
exhibited items, including printed documents, products, signs,
rental costs.
lighting or sound elements, and expel exhibitors or their staff
if JDIQ believes their behavior or presentation is, or could be, 16. USE BY THE JDIQ OFFICIAL SUPPLIERS PARTY
prejudicial with respect to other exhibition participants.
Under the Canadian Anti-Spam Legislation (CASL), it is the
9. CANCELLATION POLICY responsibility of the promoter to ensure that exhibitors agree to
receive communications from official JDIQ suppliers as a third
All requests to cancel an exhibition space rental contract must be
party and service provider of the event. It is common practice
made in writing and sent to JDIQ. Once the contract is signed,
for suppliers to use the list of exhibitors provided by the event
there are administrative costs that vary based on the date of
promoter to solicit the sale of its products and services to
cancellation, as specified in the GENERAL INFORMATION section
exhibitors. This marketing can take different forms including
of the exhibitor prospectus. After May 1, no refunds will be made.
e-mails, faxes, phone calls and mailings. This list will not be given
If the exhibitor fails to pay the contract balance by the stated
to an individual, a company or a corporation not known to the
deadline, abandons the exhibition space or leaves it vacant when
official suppliers. Please note that all communications between
the exhibition opens, the rental contract will be cancelled, JDIQ
suppliers and exhibitors will only be related to the convention of
will take back the exhibition space, and the exhibitor will lose the
the current year, that is, 2021.
deposit and all payments made without further notice.
17. SHIPPING, CUSTOMS CLEARANCE, TRANSPORTATION
10. AUTHORIZED REPRESENTATIVES
AND STORAGE
Each exhibitor must provide, in advance, the name and title of each
While exhibitors may choose their carriers, North American
person who will be in the assigned exhibition space or who will
Logistics Services Inc. is the exhibition’s official carrier and customs
be responsible for installing, operating and dismantling exhibited
broker. All shipped materials must be properly labelled and clearly
items. These people must wear official identification badges at
identifiable (including the exhibitor’s name and booth number),
all times during the convention, and authorized JDIQ personnel
and must comply with Montréal fire department regulations. JDIQ
must attest to any registration changes made during this period.
does not accept delivery of items sent with shipping fees to be
Only these authorized representatives may install, operate and
paid. The shipping, receiving and packaging of exhibition materials
dismantle the booth. Any deviation from the provisions in this
are the responsibility of the exhibitor and the carrier. JDIQ is not
section, false certification, falsification or misuse of badges by
responsible for the loss of or damages to the exhibitor’s goods
exhibitors will lead to their expulsion from the exhibition hall and
before, during or after the exhibition. In the event of a labour
the convention. JDIQ will have no obligation to reimburse any
dispute or any other conflict under the jurisdiction of a court, or of
exhibition costs or settle any claim for damages whatsoever.
any other problem related to the exhibition, or deposit or pickup by
or for the exhibitor, JDIQ may refuse, accept, move, delay, secure or
11. SUBLETTING
act as it deems appropriate and necessary, without incurring liability.
Exhibitors may not assign, sublet or share exhibition space, in
whole or in part, or exhibit within this space any product not 18. FOOD SERVICE
manufactured or offered by the exhibitor in the normal course of
The Palais des congrès de Montréal’s official and exclusive food
their operations, nor may they accept orders for such products in
service is Capital Traiteur Montréal Inc. Exhibitors may not bring
their assigned space, without JDIQ’s written authorization.
or have delivered any food or beverages (alcoholic or not) not
provided by this exclusive supplier to the Palais des congrès de
12. SALE
Montréal. Any distribution of food or beverages, in any form, is
Company representatives who sell commercial products during prohibited, unless they are purchased from the Palais des congrès
the convention may not display their products anywhere in the de Montréal’s exclusive food service.
Palais des congrès de Montréal other than the exhibition hall. No
sale involving payment in cash, by cheque or by any other mode
may be made in the exhibition hall.
242021 EXHIBITOR PROSPECTUS
19. MANDATORY STANDARDS FOR EXHIBITION STRUCTURES 23. THIRD-PARTY LIABILITY INSURANCE
AND BOOTHS
JDIQ will take every reasonable precaution to protect exhibitors’
The exhibitor agrees to comply with the mandatory standards for goods during installation, the convention and dismantling.
booths and exhibition structures. The exhibitor is responsible for However, under no circumstance shall JDIQ assume responsibility
any damages, including to the structures or the furnishings, caused for personal injury, or lost or damaged materials, products,
by its representatives, employees or guests. The party at fault shall displayed items or decorations due to fire, accident, theft or any
pay for any repairs or cleaning, unless it took every appropriate other reason inside the Palais des congrès de Montréal. At all times
precautionary measure. The JDIQ Director must approve any during the convention, the exhibitor must have sufficient insurance
significant modification of structural change to items covered by coverage to protect exhibited items from damage or loss, as well
said standards which occurs after JDIQ has accepted the request as third-party liability insurance to protect against bodily injury
to reserve exhibition space. JDIQ reserves the right to prohibit, and damage to the property of others.
exclude or withdraw, in whole or in part, any booth it deems
inappropriate for the exhibition or which is inconsistent with the 24. SURVEILLANCE, SECURITY AND DAMAGES
character, standards or objectives of the exhibition. This right
JDIQ provides surveillance for the exhibition hall outside opening
extends to the equipment, materials, displays, fittings and items
hours, for the entire duration of the convention. However, this
that make up the booth, as well as any item used or distributed
service is not on the premises to continually monitor the booths,
at this exhibition, without limitation. Any serious violation of the
or the goods and materials displayed or left on the premises by the
mandatory standards for exhibition structures and booths or the
exhibitors or their representatives. This is an exhibitor responsibility
associated code of conduct could lead to the exhibitor’s expulsion.
at all times. JDIQ is not responsible for bodily injury or lost or
In the event of a minor infraction, JDIQ reserves the right to lower
damaged property, materials or decorations due to accident, loss
the priority of the exhibitor’s request to reserve exhibition space
or any other reason, nor is it responsible for the safety of displayed
the following year.
items from fire, theft, damages, accidents, natural catastrophes
or any other cause of destruction, or from any act prejudicial to
20. FIRE PREVENTION
rented public spaces, exhibitors or representatives during move-
JDIQ advises exhibitors that the City of Montréal rigorously applies in or move-out operations, at any time during the exhibition on
the regulations of its fire department during the exhibition, and the exhibition floor or in the Palais des congrès de Montréal, or
exhibitors may be subjected to an inspection by Montréal’s fire during the transportation of objects to or from the exhibition or to
department at any time. Among other things, the fire department the official storage site. Insurance to protect exhibited items is the
requires that fire extinguishers be visible and accessible at all sole responsibility of and is paid for by the exhibitor. JDIQ strongly
times, and that aisles and fire exits remain clear. Exhibitors must encourages exhibitors to take and maintain normal precautionary
not obstruct the aisles and must remain within the space assigned measures, to protect their materials and equipment, and to
to them. All exhibition and decoration materials (e.g. draperies, sufficiently insure themselves and their property. The booths
table covers, dust covers, decorative papers) must be flameproof. must be occupied by exhibitor personnel during all exhibition
Bags, boxes (folding or not) and pallets must not be stored under visiting hours. It is strongly suggested that the exhibitor lock up all
tables, behind displayed objects or anywhere else in the exhibition materials and anything of value.
area. No flammable materials may be used or displayed in the
booths. All items that may pose a hazard in any way whatsoever 25. DEFAULT BY JDIQ
are prohibited in the exhibition hall, unless written authorization
If, for any reason, the exhibition cannot be held as proposed or JDIQ
has been obtained from the Montréal fire department and the
fails to fulfill its commitments as set out in the enclosed provisions
Palais des congrès de Montréal. Among other things, this ban
or contract, JDIQ shall be released from any damage claim by
applies to open flames, coal, liquid propane, liquid propane tanks,
reimbursing the amounts received from exhibitors. JDIQ shall not
poisonous liquids and gases, and hazardous toxic products.
be responsible for any loss or inconvenience of any sort caused by
the water system being shut down, a power outage or a disruption
21. DAMAGE TO PROPERTY
in heating, lighting, air conditioning, telecommunications or any
Exhibitors must keep the facilities in good condition, and use other service for reasons beyond its control or caused by an Act of
them carefully and diligently. Modifying or altering the Palais des God or force majeure.
congrès de Montréal’s walls, floors, ceilings or structural elements
is prohibited. In particular, nothing may be posted, attached, 26. FORCE MAJEURE
nailed, screwed or otherwise installed.
Constitutes a force majeure for the present service contract a
fortuitous event, a natural disaster, a strike, lock-out or labour
22. NON-SMOKING ESTABLISHMENT
conflict, a directive or restrictive ordonnance by a governmental
Smoking is strictly prohibited in the Palais des congrès de Montréal authority including pandemic, or any other condition mentioned
at all times. or not in the above situations (with the exception of the financial
situation of one or the other of the parties), that is reasonably
independent from the will of the parties and that makes the
holding of the current edition of the JDIQ annual convention, in
whole or in part, impossible or impractical.
252021 EXHIBITOR PROSPECTUS
27. DEFAULT BY THE EXHIBITOR 29. DISCRETIONARY POWER
An exhibitor will be in default if it fails to meet one or more of the Any matter not covered by this contract is subject to the decision
obligations set out in this contract, whether the default is expressly and control of the JDIQ, notwithstanding anything in the reservation
stated or not. The exhibitor shall be in default through the passage request for exhibition space(s) or included in this contract. The
of time alone; formal notice is not required. ODQ and the JDIQ do not endorse in any way an exhibitor having
access to the exhibit hall at the convention.
28. JURISDICTION
Although the exhibitor and JDIQ do or may do business in other
Canadian provinces and other countries, this contract shall be
governed, interpreted and executed according to the laws of
Québec and submitted to the jurisdiction of the courts of the
District of Montréal.
I, THE UNDERSIGNED
FOR THE COMPANY/ SOCIETY
DECLARE THAT I HAVE READ, UNDERSTAND AND ACCEPT THE TERMS AND
CONDITIONS OF THE PRESENT CONTRACT.
SIGNED IN
THE DAY OF 20
262021 EXHIBITOR PROSPECTUS
ACCOMODATIONS - HOTELS
It is important to mention your affiliation to the Journées dentaires internationales du Québec 2021 to
benefit from preferential rates.
Free Wi-Fi / Internet Access in all hotels
ROOM SINGLE / DOUBLE INCLUDED
LE WESTIN MONTRÉAL Standard $275 / $275
Headquarters
Standard + view $295 / $295
1 866 837-4262
Junior Suite $355 / $355
DOUBLE TREE Standard $239 / $239
by HILTON MONTRÉAL
514 285-1450
EMBASSY SUITES by Standard Suite $211 / $211 Breakfast
HILTON MONTRÉAL
Deluxe Suite $231 / $231 Breakfast
514 288-8886 or 1 800 362-2779
HOLIDAY INN SELECT Standard $199 / $199 (JDS)
514 878-9888 ou 1 888-878-9888
Standard $219 / $239 (JOD)
reservations@hicvmtl.com
Reservation without breakfast (JDS)
Reservation with breakfast (JOD)
HÔTEL MONVILLE Standard $229 / $229
514 379-2000
Suite $289 / $289
ou groupes@hotelmonville.com
Reservation
INTERCONTINENTAL Deluxe Coming
514 987-9900 or 1 800 361-3600
Club Coming
Reservation
Tourelle Suite Coming
LE DAUPHIN Standard $195 / $195 Breakfast
Code: DENT2021
514 788-3888 or 1 888 784-3888
LE SQUARE PHILLIPS Studio (1 king) Coming Breakfast
HÔTEL ET SUITES
Suite Loft (1 queen) Coming Breakfast
514 393-1193 or 1 866 393-1193
Please note that the ODQ does not have a convention bureau or travel agent authorized
to make hotel reservations related to the Journées dentaires internationales du Québec.
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