LTA COMPETITION REGULATIONS - 1 January 2021
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LTA COMPETITION REGULATIONS 1 January 2021
INDEX 1. pplication of the LTA A 5.32-5.40 edical evaluation and M Competition Regulations treatment during matches 2. TA Sanctioned Competitions: L 5.41-5.45 rocedures in case of adverse P types, grades and age groups conditions 3. ntering an LTA Sanctioned E 5.46-5.50 Clothing and equipment Competition 5.51-5.52 Tennis balls 3.1-3.2 The Organiser/Organising Committee 5.53-5.54 Court markings 3.3-3.6 Sponsorship and advertising 5.55-5.56 atches played without a M 3.7-3.9 Entry information Chair Umpire 3.10-3.13 Overlapping competitions 5.57-5.59 Results 3.14-3.19 Acceptance of entries 5.60-5.65 Prizes 3.20-3.22 Wild Cards 5.66 Reasonable Adjustments 3.23-3.24 Refund of entry fees 6. ating, Ranking and R ITF World Tennis/Number 3.25-3.28 The draw 7. 8U, 9U & 10U Events 3.29-3.34 Seeding 7.1-7.2 General 3.35-3.37 Byes 7.3-7.4 Red Ball tennis 3.38 Unseeded Players 7.5-7.6 Orange Ball tennis 3.39-3.43 Lucky Losers 7.7-7.8 Green Ball tennis 3.44 On Site Alternates 8. Complaints 3.45-3.46 Omissions 9. Non-Compliance 3.46-3.49 Errors 10. Miscellaneous 4. ithdrawing from an LTA W Sanctioned Competition 5. articipating in an LTA P Sanctioned Competition APPENDICES 5.1-5.3 Player eligibility One Definitions Two LTA Logo 5.4-5.6 Referee Three Draw methods and seeding 5.7-5.9 Chair Umpires Four Permitted identifications 5.10-5.12 Court Supervisors Five Rating, Ranking and ITF 5.13-5.14 Conditions of play World Tennis Number Six LTA Code of Conduct 5.15-5.18 Player attendance Seven Code Violation Points 5.19-5.20 Composition of matches Eight Withdrawing from an LTA 5.21-5.23 Scheduling of matches Sanctioned Competition 5.24-5.31 Warm-up and breaks in play Nine Approved Scoring Formats
4 LTA Competition Regulations Safeguarding Policy, the LTA Diversity 1. APPLICATION OF THE LTA and Inclusion Policy, Fair Play Principles COMPETITION REGULATIONS and the Rules of Tennis will also apply to 1.1 These Regulations take effect from 1 all LTA Sanctioned Competitions. In the January 2021 and may be varied from event of conflict between any such rules time to time by the LTA Board. Any and/or policies and these Regulations, such variations will be published on these Regulations will prevail. In the case the LTA Website at www.LTA.org.uk/ of the County Cup Competitions, the CompetitionRegulations and/or notified British Tour, National League, LTA staged to (a) Organisers/Organising Committees National Tour, Regional Tour and County and Licensed Officials by email, and Tour, Padel, Disability, and Beach Tennis (b) Players as part of the competition competitions, certain specific competition information provided pursuant to regulations apply and in the event of Regulation 3.8, below. Save where conflict between those competition otherwise stipulated in the variations regulations and these Regulations, those themselves, the variations will take effect competition regulations will prevail. immediately from when they are so Explanatory note: The regulations for the published or notified (whichever is earlier). County Cup Competitions, the British 1.2 With the exception of Designated Tour and National League can be found at International Events, these Regulations www.LTA.org.uk/CompetitionRegulations. apply to all tournaments, championships, 1.5 These Regulations set out the provisions leagues, cup competitions and other tennis that apply to (among other things) events that are staged or approved by the organisation, administration the LTA (LTA Sanctioned Competitions) and participation in LTA Sanctioned and graded from 1 to 7 (see Regulation Competitions, and they are organised in 2.2, below). Unless otherwise stated, effectively a chronological order following references to matches, events and the lifespan of an LTA Sanctioned competitions are to matches, events Competition as follows: and competitions played as part of LTA Sanctioned Competitions. Unless (a) organising a competition, as set out in otherwise stated, these Regulations also section 2, Regulations 3.1 to 3.8 and apply to doubles-only LTA Sanctioned Appendix Three; Competitions and related references shall be construed accordingly. (b) entering a competition, as set out in Regulations 3.9 to 3.49; 1.3 By organising, entering, playing tennis in and/or participating in any way in an LTA (c) Withdrawing from a competition, as set Sanctioned Competition (including as out in section 4; Licensed Officials, staff, or medical staff, or as Player Support Personnel (as defined (d) participating in a competition, as set out in in Appendix 1 to these Regulations)) a section 5 and Appendices Four, Six, Seven person and/or entity agrees to be bound and Eight; by and to comply with these Regulations, (e) Rating, Ranking and ITF World Tennis and the LTA Disciplinary Code. Number, as set out in section 6 and 1.4 In addition to these Regulations and the Appendix Five; LTA Disciplinary Code, the LTA Rules, (f) 8U, 9U & 10U events, as set out in the LTA’s Transgender Policy, the LTA’s section 7;
Amended 1 January 2021 5 (g) complaints, as set out in section 8; and Explanatory note: Further information on grading, including grades for (h) non-compliance and miscellaneous particular competitions, can be found at information (including contact details), as www.LTA.org.uk/CompetitionRegulations. set out in sections 9 and 10. Where possible, events should be 1.6 Capitalised terms used in these scheduled to run over a maximum number Regulations will, unless defined elsewhere of consecutive days, ideally no more than in these Regulations, have the meanings four days for grade 3 events and no more given to them in Appendix One. than two days for grade 4 events. Specific 1.7 Any references to the Rules of Tennis event dates for every event must be may be replaced by the Rules of Padel provided when the competition application Tennis for Padel competitions and is submitted. Published event dates the Rules of Beach Tennis for Beach cannot be changed once a competition has Tennis competitions. opened for entry without the consent of the LTA Competitions Team. 2. LTA SANCTIONED 2.3 Where an event is oversubscribed and COMPETITIONS: TYPES, thus divided into two separate events GRADES AND AGE GROUPS based on merit (i.e. not where a single event is simply divided into a main draw 2.1 LTA Sanctioned Competitions vary in and a qualifying draw), the Organiser/ size, duration and standard. For example, Organising Committee must contact the an LTA Sanctioned Competition may LTA Competitions Team to obtain prior consist of a single event (such as 14U boys written approval for a lower grade for singles) or multiple events (such as 12U, their overflow ‘B’ event. The Organiser/ 14U, 16U and 18U boys and girls, singles Organising Committee must inform and doubles). Each event can have pre- Players that they have been placed in qualifying draws, qualifying draws, a main an overflow ‘B’ event and give them the draw and a consolation draw. option to Withdraw without penalty by the 2.2 As part of the competition application Withdrawal deadline. process set out in Regulation 3.2, below, 2.4 For LTA Sanctioned Competitions graded all LTA Sanctioned Competitions (and 1 to 5, all Junior age groups (from 8U all events within an LTA Sanctioned to 18U) are based on calendar years. A Competition) are graded by the LTA from Player’s competition age group (and his/ 1 to 7, according to criteria laid down by her eligibility to participate in events the LTA Competitions Team, as follows: restricted to certain age groups) is Grades 1 and 2: national level; determined by the Player’s age on the last Grade 3: regional level; day of the calendar year in question. Grade 4: county level; Grade 5: local level; Explanatory note: For example, a Player Grade 6: matchplay; and who will be aged 12 on 31 December 2021 Grade 7: internal competition. will be in the 12U competition age group from January 2021 – December 2021; The determination of grades by the LTA a Player who will turn 13 during that period will be final and binding. (i.e. who will be 13 on 31 December 2021) will be in the 14U competition age group from January 2021 – December 2021.
6 LTA Competition Regulations Further information on age groups the relevant LTA Sanctioned Competition. can be found at In particular, the Organiser/Organising www.LTA.org.uk/CompetitionAgeGroups. Committee will: Explanatory note: A Player is officially in (a) apply to run the competition by creating it the ‘Open’ age group category when no using the LTA Competition Management longer eligible (due to his/her age) to play System by the date specified by the LTA 18U competitions. for approval by the LTA and prior to the competition dates; 2.5 Adult age groups are based on calendar years, and a Player’s competition age (b) where the LTA requests information on group (and his/her eligibility to participate the competition, ensure that the relevant in events restricted to certain age groups) information is provided to the LTA within is determined by the Player’s age on the the prescribed time limit; last day of the calendar year in question. (c) decide on the number and types of events Explanatory note: For example, a Player to be included in the competition, the who will turn 35 on 1 June 2021 will be entry fees and any restrictions on entry eligible to participate in all of the 35-and- (including any maximum numbers in any over age group competitions throughout event), and allocate prizes; 2021; a Player who will turn 22 on 1 June 2021 will not be eligible to participate in (d) be responsible for providing to the LTA any of the 21U age group competitions (accurately and in accordance with any in 2021. deadlines imposed by the LTA) all relevant dates in respect of the competition (including at least the deadlines for entry 3. ENTERING AN LTA and Withdrawals, the start date and finish SANCTIONED COMPETITION date of the competition and the dates on The Organiser/Organising Committee which particular age group events will take place) in order that the LTA can publish 3.1 For each LTA Sanctioned Competition, such dates on the LTA Website; the person or entity that is organising the competition may appoint an Explanatory note: In order to attract and Organiser/Organising Committee and retain the strongest Players, Organisers/ designate an entry secretary. For LTA Organising Committees should schedule Sanctioned Competitions graded 1 to 5, age group events around national, a representative of the relevant County regional and local events. Particular Association, National Association or attention should be paid to grade 1 and 2 Island Association may be invited to sit events (for example, the Junior National on the Organising Committee. The LTA Tennis Championships). This may mean has the right to have a representative on scheduling age group finals on different the Organising Committee for all LTA days in order to accommodate Players Sanctioned Competitions. wishing to compete elsewhere in the same week. Organisers/Organising Committees 3.2 The Organiser is permitted to compete in have no obligation to hold all finals on the his/her competition but is not permitted last day of a competition. to conduct the draw. The Organiser/ Organising Committee will be responsible (e) subject to Regulations 5.4 and 5.5, for the organisation and administration of below, appoint a Referee (and, if appropriate, assistant Referee(s)) for the
Amended 1 January 2021 7 competition and delegate the powers and and to a seat in a stand (if available) upon responsibilities set out in Regulation 5.6, production of a current official pass; below, to the Referee. The Organiser/ Organising Committee will support the (k) be responsible for health and safety and Referee in, but not interfere with, the safeguarding at the competition and proper execution of his/her duties; ensuring the competition site is inclusive and that Fair Play Principles are (f) decide upon matters arising out of the adhered to; day-to-day running of the competition save for those matters to be decided by (l) ensure that the competition has the Referee pursuant to Regulation 5.6, appropriate insurance, including in respect below, and/or decide on any matter at the of public liability; request of the Referee; Explanatory note: LTA registered venues (g) without prejudice to the ability of the (save for local authority venues and LTA to deal with the matter under commercial centres) receive automatic the LTA Disciplinary Code, have liability insurance cover (subject always to the power to suspend the Referee the terms and conditions of the policies for incompetence, breach of these and the maximum cover limits in force Regulations or conduct unbecoming of at the time) through the LTA venue an Official. All such decisions must be registration package, including employers’ reported to the LTA Officiating Manager liability, public and products liability, at officiatingsupport@lta.org.uk within directors and officers, and professional 24 hours after the date on which the indemnity. Cover may also apply where suspension is imposed. The decision of a registered venue uses other venues, the Organiser/Organising Committee in including park and school courts, such matters will be final for the purposes during a competition. For further of the competition, but the Referee may information and the full terms and appeal the decision to the LTA within maximum limits of cover see: seven days of the date on which such www.LTA-insurance-centre.com suspension was notified to the Referee and or contact the LTA’s insurance brokers, the matter will be dealt with in accordance Howden UK Group Ltd, on with the LTA Disciplinary Code; 0121 698 8003 or lta@howdengroup.com. (h) ensure that suitable facilities, with disabled (m) prepare an entry form for the access where possible, are available at competition, if required; the competition site and/or at additional (n) accept entries in accordance with locations for the completion of the Regulations 3.14 to 3.19, below; scheduled events, assuming reasonable weather conditions; (o) have the right and obligation to use the designation ‘LTA Approved Competition’ (i) ensure that suitable ancillary facilities, and the LTA Logo on all competition such as toilets, are available at literature, including entry forms, the competition site and any competition websites, results sheets, additional locations; press and marketing material, signage and (j) ensure that all LTA staff and members stationery. Accordingly, the LTA grants to of the LTA Board and LTA Council are the Organiser/Organising Committee a granted free admission to the competition non-exclusive, royalty-free licence to use the LTA Logo solely in connection with
8 LTA Competition Regulations the relevant LTA Sanctioned Competition, nature connected with or arising from provided always that such use is at all LTA Sanctioned Competitions, including, times in accordance with any directions of without limitation, broadcasting rights, the LTA and any LTA branding guidelines new media rights, interactive games as notified to the Organiser/Organising rights, sponsorship rights, merchandising Committee from time to time. Any other rights, licensing rights, advertising rights, use of the LTA Logo is expressly prohibited ticketing rights and hospitality rights. The without the prior written consent of LTA may exploit such commercial rights the LTA; (or any part thereof) in any way that it may choose and any proceeds received by (p) ensure that Regulation 5.1, below, is the LTA as a result will belong to the LTA. enforced so that all Players participating in the competition are eligible to do so; 3.4 The LTA recognises the need for competitions to raise their own revenues (q) pursuant to Regulation 5.51, below, for their long term sustainability. The select the brand of tennis ball to be used, LTA therefore grants to the Organiser/ the number of balls per match and the Organising Committee of each LTA frequency of ball changes, and ensure an Sanctioned Competition the right to adequate supply of balls is provided; exploit the commercial rights relating to the competition (Local Rights) and to (r) have the authority to order a Player and retain any proceeds from the exploitation any Player Support Personnel to move of those Local Rights, save that: away from the side of a court and/or leave the competition site; (a) where any of the LTA’s commercial partners have naming rights to the (s) ensure that TTP, Results Manager, LP or competition in question, the Organiser/ an Excel spreadsheet is used to accurately Organising Committee will be entitled submit results, Code Violations and to exploit the Local Rights only if it has Withdrawals (and failures to appear) to obtained the prior written consent of the the LTA within 72 hours of completion LTA; and of the competition in accordance with Regulations 5.57 and 5.58, below; (b) the Organiser/Organising Committee may not grant any rights to a person (t) ensure that the competition complies with or entity (i) whose principal business all applicable data protection laws and includes betting or gaming, or the sale regulations including, without limitation, of tobacco products, alcohol products the General Data Protection Regulation or pornographic material, or (ii) that (EU) 2016/679, the Data Protection Act promotes disparaging views or behaviour 2018, and the Privacy and Electronic relating to an individual or group’s colour, Communications (EC Directive) race, nationality, ethnic or national origins, Regulations 2003 (as may be amended or sex, sexual orientation, religion, gender replaced from time to time) ; and identity or certain other visible or non- (u) be bound by these Regulations, the LTA visible difference, age or disability; and Rules, and the LTA Disciplinary Code. (c) no advertising or other marketing material Sponsorship and advertising is permitted on the court, net, strap, band, net posts, or singles sticks, except as 3.3 The LTA is the sole and exclusive owner provided in the Rules of Tennis. of any and all rights of a commercial
Amended 1 January 2021 9 3.5 Organisers/Organising Committees of (b) the name, dates, and address of the venue LTA Sanctioned Competitions must co- for the competition; operate fully with the LTA and any third parties in relation to the exercise of any (c) the competition and event grades; commercial rights relating to (d) the telephone number of the competition the competition. venue and/or the competition Referee; 3.6 Organisers/Organising Committees of (e) the names of the Organiser/Organising LTA Sanctioned Competitions must notify Committee’s members, the Referee and, the LTA of all existing and prospective where applicable, the assistant Referee(s); sponsorship arrangements (or other similar arrangements of a commercial nature) (f) a list of all the events to be held (including when creating the competition using the those that may have a qualifying draw, LTA Competition Management System structured playback or a play-off for pursuant to Regulation 3.2(a), above, or places) and, for consolation draws, as soon as such arrangements are agreed, whether entry is compulsory; whichever is the earlier. (g) any minimum and/or maximum numbers Entry information of Players who may play in an event at the competition; 3.7 Where an entry form is issued by the Organiser/Organising Committee, the (h) the basis for selection where there is a entry form must include certain entry maximum number of Players who may play information, i.e. a section containing in an event and the event is oversubscribed relevant competition information (to with entries (see Regulation 3.16) and be retained by the Player) and a section whether any wild cards may be issued; for Player information (to be completed by the Player and returned to the entry (i) any maximum number of competition secretary of the competition). events that a Player is permitted to enter, and any restrictions on combinations of 3.8 Unless otherwise communicated by such events; the LTA, the following competition information should be made available to all Explanatory note: Unless otherwise Players in the competition, either in the agreed by the Organiser/Organising entry form (including online entry) or in a Committee and/or the Referee, a Player fact sheet (template available at www.LTA. may enter a maximum of two singles org.uk/CompetitionResources) available events and one doubles event in an LTA to all Players on request, before any Sanctioned Competition. entries are accepted: (j) details of acceptable and culturally (a) notification that all Players playing in the sensitive clothing and footwear (see competition must: Regulations 5.46 to 5.50); (i) hold LTA Membership; and (k) the anticipated days and times of play (including any times before which the (ii) with the exception of competitions Organiser/Organising Committee can carrying World Ranking points, ITF Senior say that Players in certain events will ranking points, ITF Junior ranking points not be required to attend the or Tennis Europe ranking points, have a competition venue); current Rating (see Regulation 6.1);
10 LTA Competition Regulations (l) the composition of matches, including (v) confirmation that the competition is number of sets and scoring methods; staged or approved by the LTA and will be conducted in accordance with these (m) the brand of tennis ball to be used (see Regulations (including the LTA Code Regulation 5.51); of Conduct), the Rules of Tennis, the LTA Rules, and the LTA Disciplinary (n) the number and type of courts to be Code (which includes the Safeguarding used, whether floodlights may be Regulations, the Tennis Anti-Doping used and details of any additional or Regulations and the Anti-Corruption alternative venues; Regulations), all of which will bind the (o) the prizes to be awarded (see Regulations Players and any others who participate 5.60 to 5.65); in any way in the competition, including Player Support Personnel; and (p) the name and address of the entry secretary (to whom entries are to be sent) (w) notification of any variations made to and the closing date and time for their these Regulations by the LTA, pursuant receipt (including for events where entries to Regulation 1.1, above, as required by will be accepted during the competition, the LTA. for example, consolation events or doubles 3.9 Unless otherwise communicated by the events). Certain mandatory timescales LTA, a Player wishing to enter an LTA apply to all LTA approved Junior and Sanctioned Competition must submit to combined competitions Grade 2 to Grade the entry secretary of the competition 5 (for full details see ‘Planning Your a signed or electronically validated Competition – Mandatory Timescales’ at entry form (or alternative format where www.LTA.org.uk/CompetitionResources); necessary due to a disability) containing (q) the entry fees and notification that entries the following information, along with the submitted without the correct fees may appropriate entry fee, by the specified not be accepted; closing deadline: (r) any other conditions of entry; (a) his/her LTA Membership number; (s) notification that the Organiser/Organising Explanatory note: A Player can sign Committee has the right to refuse any up for LTA Membership online entry provided such refusal is based on (www.LTA.org.uk/Members/Join/). reasonable grounds and is otherwise lawful (b) except when using online entry, his/ (see Regulation 3.15); her Rating and Ranking as at the date of (t) the deadline for Withdrawals, which will entering the competition; ordinarily be on the date of the draw but (c) an undertaking confirming that the must in any event be after the closing Player has read, and agrees to be bound deadline and before the draw itself; by and to comply with, the conditions of (u) details of the complaints procedure (see entry (including the application of these Regulation 8.1); Regulations, the LTA Code of Conduct, the Rules of Tennis, the LTA Rules, and Explanatory note: Information on the the LTA Disciplinary Code (which, as at 1 LTA’s complaints procedure can be found January 2021, includes the Safeguarding at www.LTA.org.uk/about-us/what-we-do/ Regulations, the Tennis Anti-Doping governance-and-structure/policies-and- Regulations and the Anti-Corruption rules/complaints-policy/. Regulations)) and:
Amended 1 January 2021 11 (i) acknowledge that emergency Explanatory note: For doubles events, medical treatment will be provided if each Player in a doubles pair must submit recommended by appropriately qualified an entry form in accordance with this medical personnel including, without Regulation 3.9. limitation, St John’s Ambulance; Overlapping competitions (ii) acknowledge that you may be involved in any filming of, and publicity connected 3.10 with, the competition, including on- court video recording, media interviews, (a) Subject to the exception below and to photographs, TV footage and live Regulations 3.11 to 3.13, below, a Player streaming of matches, unless the entry may enter and play in events (including secretary or Referee is informed otherwise qualifying draws) in different competitions in writing before the commencement of where the dates for those events the competition; (as published on the relevant competition information page(s) on the LTA (iii) consent to the LTA and/or the Organiser/ Website) overlap. Organising Committee using the details provided on the entry form to Explanatory note: For example, if a communicate information to the Player 16U event in competition A runs from about the competition and future Sunday to Wednesday and a 14U event in competitions and/or events that may be of competition B runs from Wednesday to interest to the Player; Saturday in the same week, the dates for those events overlap; the dates will also (iv) is responsible and accountable for the overlap where the event in competition A conduct of his/her Player Support finishes on the Wednesday morning and Personnel and undertakes to ensure that the event in competition B does not start each such person is made aware of and until the Wednesday afternoon. agrees to be bound by and to comply with these Regulations; For the avoidance of doubt, at each LTA Sanctioned Competition, the Referee (v) agree to filming by the LTA Performance is responsible for the scheduling of Team for the purposes of player matches and is under no obligation development, unless the entry secretary to accommodate scheduling requests or Referee is informed otherwise in from Players to enable them to play in writing before the commencement of the overlapping events (see Regulation 5.6(e), competition; and below). Accordingly, whilst entering overlapping events is permitted, Players (vi) provides information as to whether the should be aware of the risks if matches Player has any medical condition or are scheduled at times that, for example, disability which the Referee should be make Withdrawal inevitable. aware of. (b) In relation to certain weekend In respect of any Player who has yet competitions, a Player can enter only one to reach the age of 18 at the time of competition at each grade in the same age signing or electronically validating the group taking place on the same weekend. undertaking, the undertaking must also If a Player is found to have contravened be signed or electronically validated by the overlapping competitions Regulation a person with legal responsibility for the and competed in more than one event in Player and his/her emergency contact breach of Regulation 3.10, then he/she details must be provided.
12 LTA Competition Regulations will lose all ranking points obtained from competition taking place that same week. the relevant competitions. A full list of the However, this Player may enter a 14U weekend competitions which are subject Grade 3 competition and/or a 12U Grade to this Regulation 3.10(b) can be found at 4 competition taking place during the www.LTA.org.uk/CompetitionRegulations. same week. Players are reminded that Regulation 3.10(a) still applies. Explanatory note: If a 12U Grade 3 Winter Regional Tour weekend competition is 3.11 Notwithstanding section 4 below (which taking place on a Saturday and Sunday, a will apply in any event), and subject Player may not enter another 12U Grade 3 to Regulation 3.13 below, and to any Winter Regional Tour competition taking written dispensation granted in advance place that weekend. However, this Player by the LTA Competition Support Team may enter a 14U Grade 3 Winter Regional (which will be granted only in exceptional Tour competition and/or a 12U Grade 4 circumstances), if a Player, in order to play Winter County Tour competition taking in an overlapping event: place on the same weekend. Following publication of acceptances, the Player (a) Withdraws from an event after having would have to Withdraw from all but one started a match in that event; of the competitions entered before the (b) fails to appear at an event ready respective Withdrawal deadlines in order and prepared to play without to avoid penalty. having Withdrawn; (c) In relation to weeklong holiday (c) retires during an event; and/or competitions, a Player can only enter one competition at each grade in the same (d) gives a Walkover during an event, age group (where that age group is 12U – Open) taking place during one week. he/she will lose all Ranking points obtained The competition week runs from Sunday from all of the overlapping events and through to Saturday, some competitions may be referred to the LTA Disciplinary that run for 8 days may start on the day Officer in order that he/she may consider preceding the competition week or finish pursuing further disciplinary action in the day after the competition week but accordance with Regulation 9.1, below. fall into the competition week in which the majority of the competition is held. Explanatory note: In order to illustrate the If a Player is found to have contravened application of this provision, a number of the overlapping competitions Regulation examples are set out below. and competed in more than one event in If an event starts on a Sunday and breach of Regulation 3.10, then he/she the Withdrawal deadline is 9am on will lose all ranking points obtained from the preceding Wednesday, a Player the relevant competitions. A full list of the who Withdraws (in order to play in an weeklong holiday competitions overlapping event) at 12 noon on the which are subject to this Regulation Wednesday will incur two Withdrawal 3.10(c) can be found at Points (pursuant to paragraph 1(a) in www.LTA.org.uk/CompetitionRegulations. Appendix Eight). If that Player were Explanatory note: If a 12U Grade 3 instead to Withdraw (in order to play in an competition is taking place during one overlapping event) after having started a week of the summer holidays, a Player match in the event (for example, on the may not enter another 12U Grade 3 Sunday afternoon), he/she will incur three
Amended 1 January 2021 13 Withdrawal Points (pursuant to paragraph 1(b) of Appendix Eight), but if that Player 1(a) of Appendix Eight) and will lose all were to have failed to appear at the event Ranking points from the two events and after starting a match in that competition may be referred to the LTA Disciplinary without having Withdrawn in order to play Officer, in order that he/she may consider in an overlapping event, he/she will incur pursuing further disciplinary action, in five Withdrawal Points and will lose all accordance with Regulation 9.1, below. Ranking points from the two events and may be referred to the LTA Disciplinary If an event in competition A runs from Officer, in order that he/she may consider Sunday to Wednesday and an event in pursuing further disciplinary action , in competition B runs from Tuesday to accordance with Regulation 9.1, below. Saturday in the same week, a Player who Withdraws from competition A (in order 3.12 Where a Player Withdraws from an event to play in competition B) after having after having started a match, fails to started a match in competition A will appear at an event ready and prepared to incur three Withdrawal Points (pursuant play without having Withdrawn, retires to paragraph 1(a) of Appendix Eight) and during an event, and/or gives a Walkover will lose all Ranking points from the two during an event, and the Player has events and may be referred to the LTA entered and/or played in (or goes on to Disciplinary Officer, in order that he/she enter and/or play in) an overlapping event, may consider pursuing further disciplinary there will be a rebuttable presumption action i, in accordance with Regulation that the Player Withdrew/failed to appear/ 9.1, below. In contrast, if that Player were retired/gave a Walkover in order to play in instead to Withdraw from competition the overlapping event. B (in order to continue playing in competition A) before having started a Explanatory note: In such circumstances, match in competition B, he/she will not the LTA will deduct Ranking points lose Ranking points or be considered for pursuant to Regulation 3.11, above, unless further disciplinary action, in accordance the Player is able to demonstrate to the with Regulation 9.1, below. LTA that his/her Withdrawal/failure to appear/retirement/Walkover was not in A Player who Withdraws from a order to play in an overlapping event. compulsory consolation draw (in order to play in an overlapping event) after having 3.13 Exceptions: started a match in the event (which, in (a) Where a Player is in the qualifying draw of this context, means having started a a pro event (ITF World Tennis Tour, ATP match in the main draw that preceded Challenger, and ATP/WTA Tour), he/she the consolation draw) will incur three may enter and play in a British Tour event Withdrawal Points (pursuant to paragraph in the same week provided that he/she has 1(a) of Appendix Eight) and will lose all lost in the qualifying draw of the pro event Ranking points from the two events and before playing in the British Tour event. If may be referred to the LTA Disciplinary the Player qualifies for the main draw of Officer, in order that he/she may consider the pro event, he/she must Withdraw from pursuing further disciplinary action, in the British Tour event, such Withdrawal accordance with Regulation 9.1, below. will not incur Withdrawal Points or A Player who fails to appear at an event result in the loss of Ranking points or be without having Withdrawn will incur five considered for further disciplinary action, Withdrawal Points (pursuant to paragraph pursuant to Regulation 3.11, above.
14 LTA Competition Regulations (b) If a Player is required to represent his/ 3.15 The Organiser/Organising Committee has her country, county, school, university, or the right to refuse any entry provided such their club in national finals of the National refusal is based on reasonable grounds and League during a competition, the Player is otherwise lawful. may do so provided that he/she obtains the prior written approval of the Referee. 3.16 Where there is a maximum number of Where such permission is granted, the Players who may play in an event and Player will not incur Withdrawal Points or the event is oversubscribed, subject to lose Ranking points or be considered for compliance with the basis for selection further disciplinary action, pursuant that was set out by the Organiser/ to Regulation 3.11, above. Where Organising Committee pursuant to such permission is not granted, a Regulation 3.8(h), above, the surplus Player may appeal to the LTA at entries may be placed onto a reserve list officiatingsupport@lta.org.uk. or, where notified in the competition information pursuant to Regulation 3.8, Acceptance of entries above, into a qualifying draw, in the same order as set out pursuant to Regulation 3.14 Subject to Regulation 3.15, below, 3.14, above. entries submitted in accordance with Regulation 3.9 above, will be accepted 3.17 Entries that are not signed or by the Organiser/Organising Committee electronically validated, that do not in order, using all available information contain the required details, and/or that at the closing deadline, based on some are not accompanied by the appropriate or all of the following (depending on the entry fee may not be accepted. competition’s acceptance criteria): World Rankings, ITF Senior rankings, ITF Junior 3.18 Save for entries from Players who would, rankings, Tennis Europe rankings, Ratings, pursuant to Regulation 3.31, below, be Rankings and (for 8U, 9U & 10U events seeded (which cannot be accepted as only) Recent Form. late entries unless the Player has been awarded a Wild Card, in accordance The order in which entries are accepted with Regulations 3.20 and 3.22 below), will differ according to, among other entries received after the closing deadline things, the grade and age group of may be accepted at the discretion of the the competition. Further information Organiser/Organising Committee. Such on acceptance for each grade and entries that are accepted before the draw age group can be found at has been made will go into the draw in the www.LTA.org.uk/CompetitionRegulations usual way; such entries that are accepted The LTA may, at its discretion, opt to after the draw has been made (whether change the order of criteria for acceptance they were received before or after the at any time by publicising such change on draw was made) may be included in the the LTA Website. draw at the discretion of the Organiser/ Organising Committee or will otherwise In all Open Age Group events, the join the bottom of the reserve list. Organiser/Organising Committee may, at Leaderboard reserves who move in, its discretion, give priority to Players aged who would be seeded, may not be 19 & over for the age group of that event, accepted after 8pm the night before provided the LTA Competitions Team has the event starts. provided prior approval and it is publicised online on the LTA Website. The Organiser/Organising Committee is prohibited from charging an administration
Amended 1 January 2021 15 fee for accepting a late entry into Refund of entry fees an event. 3.23 Subject to Regulation 3.24, below, a Explanatory note: A Player accepted as Player’s entry fee will only be refunded a late entrant who subsequently moves under the following circumstances: into a seeded position will be included in the draw. (a) the Player is not accepted for the event that he/she applied to enter, or is accepted 3.19 If an event in a competition graded 1 as a reserve and is not called upon to play; to 5 has fewer than five entries (or in the case of doubles, fewer than three (b) the Player Withdraws from the event pairs) as at the closing deadline and/or before the Withdrawal deadline or at the time of the draw (and no Ranking otherwise in compliance with the relevant points are therefore available pursuant to provision of the competition conditions. In Regulation 6.3 below), the entry secretary such cases, the LTA reserves the right to or the Referee must notify the relevant charge an administration fee; Players and inform them of their right to (c) the Player Withdraws due to exceptional Withdraw, pursuant to Regulation 4.9. circumstances, as determined by the For the avoidance of doubt, where such Organiser/Organising Committee (whose notification is not provided the application determination will be final and binding on of Regulation 6.3 is unaffected, i.e. it will all parties and no one will have the right to remain the case that no Ranking Points appeal against, or otherwise challenge, it). will be available for the event. In such cases, the LTA reserves the right Wild Cards to charge an administration fee; or 3.20 Subject to Regulation 3.21 below, the (d) the event is cancelled for any reason Organiser/Organising Committee may, before the Player has started a match at its discretion, award places in a draw for in the event and the Player has not Wild Card entries prior to the draw (if no Withdrawn prior to the decision to cancel such places are awarded, such places will the event. be allocated to Players on the reserve list). 3.24 A Player’s entry fee will not be refunded Explanatory note: Further information if the Player has started a match in the on Wild Cards, including the LTA Wild event. Requests for refunds of entry Card Selection Policy for LTA staged fees must be made by the Player to events, can be found at www.LTA.org. the Organiser/Organising Committee, uk/play-compete/performance-tennis- within 7 days of the conclusion of players/pro-players-area/. the competition. For LTA Approved Competitions, please contact the relevant Organiser/Organising The draw Committee regarding Wild Cards. 3.25 The order in which Players will play one another in each LTA Sanctioned 3.21 Except where otherwise provided in Competition will be determined by a draw. writing by the LTA, Wild Cards may be The draw (including when TTP is used) awarded for an event up to a maximum of will be conducted by the Referee (or, in one place in eight (for example, up to four exceptional circumstances and with the Wild Cards in a draw of 32). approval of the Organiser/Organising 3.22 Wild Card entries may be seeded. Committee, by the Referee’s designee).
16 LTA Competition Regulations 3.26 For events in competitions graded 1 to 5, The order in which seeds are selected the draw will be conducted using one of will differ according to, among other the methods set out in Appendix Three, as things, the grade and age group of the determined by the Organiser/Organising competition. Further information on Committee and/or the Referee. seeding for each grade and age group can be found at: www.LTA.org.uk/ 3.27 Prior to making the draw, the Referee (or CompetitionRegulations. his/her designee, pursuant to Regulation 3.25, above) must obtain details of 3.32 Where a traditional draw, a qualifying the Wild Cards from the Organiser/ draw, or a progressive draw is used, the Organising Committee and consult seeds will be placed in accordance with with the Organiser/Organising Appendix Three. Committee to determine the final entry list, the seedings, and any other 3.33 The decisions of the Organiser/Organising relevant information. Committee (or its designee) on seeding will be final and binding on all parties 3.28 For competitions using TTP, the (including all relevant Players) and no Organiser/Organising Committee must one will have the right to appeal against or arrange for the relevant information from otherwise challenge such decisions. the TTP file (including the dates and start times of first matches) to be published 3.34 Where a draw is to be seeded and has four on competitions.lta.org.uk as soon as or more Players, at least two Players must reasonably practicable. be seeded. The maximum number of seeds in an event will be as follows: Seeding Draw size Maximum number of seeds 3.29 Save as expressly agreed in writing by the LTA Competitions Team, all seeding in LTA 0-3 0 Sanctioned Competitions will be carried 4-8 2 out in accordance with Regulations 3.30 to 3.34, below. 9-16 4 17-32 8 3.30 The Organiser/Organising Committee will determine whether or not an event 33-64 16 in an LTA Sanctioned Competition is to 65-128 32 be seeded. Where such an event is to be seeded, the selection of seeds will be Byes conducted by the Organiser/Organising 3.35 A Bye is where a Player advances Committee or its designee (which may be automatically to the next round of the formed by a sub-committee appointed to draw without being drawn to play a match. conduct such selection or the Referee). 3.36 If Byes are required in a traditional draw, 3.31 The selection of seeds will be carried out the number of Byes is calculated by according to merit, using the most recent subtracting the number of entries from information, based on some or all of the the draw size. following criteria: World Rankings, ITF Senior rankings, ITF Junior rankings, 3.37 Byes will be allotted to the seeded Players Tennis Europe rankings, Ratings, Rankings in the order of seeding. Any remaining and (for 8U, 9U & 10U events only) Byes will be allotted evenly throughout Recent Form. the draw.
Amended 1 January 2021 17 Example of placing seeds and byes acceptance criteria for the competition includes Ratings, they will be drawn 1 Seed 1 randomly in descending order of Ratings 2 Bye 3 divisions i.e. all Players in division 5 will 4 be drawn randomly, then all Players in 5 division 6, and so on (see Appendix Five); 6 or (b) where the acceptance criteria for 7 Bye the competition is based only on Ranking, 8 Seed 5, 6, 7 or 8 Lucky Losers shall be selected as follows: 9 Seed 3 or 4 10 Bye the order of Players with a Ranking shall 11 be randomly drawn, thereafter the 12 order of the unranked Players will be 13 randomly drawn. 14 15 Bye 3.41 If additional Lucky Losers are required 16 Seed 5, 6, 7 or 8 to participate in the main draw of an 17 Seed 5, 6, 7 or 8 event, they will be drawn from the Players 18 Bye 19 who lost in the previous round(s) of the 20 qualifying draw in the same manner as set 21 out in Regulation 3.40, above. 22 23 Bye 3.42 A Player who Withdraws during a 24 Seed 3 or 4 qualifying draw may not be a Lucky Loser 25 Seed 5, 6, 7 or 8 in the main draw. 26 Bye 27 3.43 A Player who retires from a match in a 28 qualifying draw due to sickness or injury 29 30 may be selected as a Lucky Loser if he/she 31 Bye has sufficiently recovered. 32 Seed 2 Onsite Alternates Unseeded Players 3.44 Players who have not entered who appear 3.38 Once the seeds and Byes have been at the competition venue to sign-in placed in the draw, the remaining entries with the Referee on the first day of the (including qualifiers and Wild Cards) competition to fill any vacancies in the will be drawn by lot for the remaining draw are referred to as onsite alternates. positions, from top to bottom, save that, Sign-in for onsite alternates closes half where reasonably practicable, Players an hour before the published time for from the same county and/or club may the start of play and onsite alternates be separated. may only be accepted if they would not be seeded. Entered Players and reserves Lucky Losers have priority for acceptance over onsite alternates and, in the event of more than 3.39 Subject to Regulations 3.41 and 3.42, one onsite alternate: below, Lucky Losers are Players who have lost in the final round of a qualifying draw. (a) where the acceptance criteria for the competition includes Ratings, they will be 3.40 If Lucky Losers are required to participate grouped together in divisions and drawn by in the main draw of an event: (a) where the lot to determine acceptance; or
18 LTA Competition Regulations (b) where the acceptance criteria for the where reasonably practicable a preliminary competition is based only on Ranking, round may be played between the omitted the order of Players with a Ranking shall Player and the Player last accepted, be randomly drawn, thereafter the order pursuant to Regulation 3.14, above, of the unranked Players will be randomly with the winner proceeding to the draw drawn to determine acceptance. and receiving Ranking points according to the round reached, including first Omissions round. Iif not reasonably practicable, the 3.45 If, before any match is started in an event, omitted Player will simply take the place it is discovered that a valid entry has of the Player last accepted, pursuant to been omitted from the draw due to an Regulation 3.14, above. administrative error: 3.46 Except as set out in Regulation 4.7, no (a) if the omitted Player would otherwise modification may be made to a draw have been seeded: (i) the position of the (including the inclusion of omitted seeds will be changed, with the omitted Players) once any match in the draw Player taking the relevant place in the has started. seeding list and the lowest seed becoming Errors an unseeded entry; (ii) where the event is oversubscribed, the new unseeded 3.47 Errors on a published acceptance list entry will take the place of the Player last which are discovered before the draw has accepted, pursuant to Regulation 3.14 been made must be corrected and the above, and where reasonably practicable a acceptance list must be re-published. preliminary round may be played between the Players that were last and second-to- 3.48 If it is discovered that an ineligible Player last accepted, with the winner proceeding is in a draw, prior to the event starting, to the draw and receiving Ranking points that Player must be removed. If an according to the round reached, including ineligible Player competes, then the first round. If not reasonably practicable, match result stands (including for Ratings the new unseeded entry will simply take purposes), but Ranking points gained the place of the Player last accepted, and any prize will be removed from the pursuant to Regulation 3.14, above; and ineligible Player, and they will be removed from the competition. A Player losing to (b) if the omitted Player would otherwise have an ineligible Player will receive points from been unseeded: the round reached. (i) if Byes exist in the first round against 3.49 Where it is discovered that an error has unseeded Players, the omitted Player will been made in the seeding, prior to the replace one of those Byes, to be decided competition starting and where reasonably by lot; practicable to do so, the seeding should be corrected. (ii) if only seeded Players are receiving Byes in the first round, the omitted Player will replace the Bye against the lowest seed; and (iii) if no Byes exist in the first round and there have been no Withdrawals up to the time of discovery of the omission,
Amended 1 January 2021 19 if reasonably practicable: (a) the selection 4. WITHDRAWING FROM AN LTA of seeds may be revised (as set out in the SANCTIONED COMPETITION table, below); (b) the seeded positions 4.1 The Regulations concerning Withdrawing that are vacated will be filled by previously from an LTA Sanctioned Competition, unseeded Players, selected in the same and Withdrawal Points, are set out in order as set out pursuant to Regulation Appendix Eight. 3.31; and (c) the unseeded positions that are then vacated will be filled by Players 4.2 A Player who Withdraws after the on the reserve list or, if after the start Withdrawal deadline or fails to appear of the qualifying draw, by Lucky Losers. ready and prepared to play shall incur Should an unseeded Player Withdraw Withdrawal Points in accordance with and there be no reserves to replace them, Appendix Eight. the highest seed without a bye should be awarded a bye and the Player on the line 4.3 A Player who Withdraws from an event where the bye will be placed should be at any stage, or who fails to appear at the moved to the space of the Withdrawal. competition venue ready and prepared Where all seeds already have a bye, the to play in his/her relevant matches Player whose opponent has Withdrawn without having Withdrawn, is ineligible to should be awarded a Walkover. participate in a consolation draw relating to that event (although the Referee may Seed Withdrawing Replacement Seed at his/her discretion and in exceptional circumstances, allow such a Player to 1 2 play in a consolation draw in the event). 2 3 A Player who retires during a match due to sickness or injury or who is ruled by 3-4 5 the Referee to be unable to compete due 5-8 9 to serious sickness or injury pursuant to 9-16 17 Regulation 5.40, may participate in other events in the competition (including a 17-32 33 consolation draw relating to that event) provided he/she is sufficiently recovered. 4.6 If a Wild Card entry Withdraws from a competition, the Organiser/Organising 4.4 Committee may allocate the place to another Wild Card entry if the draw has (a) If two or more of the top four seeded not been made. Once the draw has been Players Withdraw after the draw has been made, the space in the draw created by the made but before any match in the event Wild Card Withdrawal may only be filled has started, the Organiser/Organising by a Lucky Loser where a qualifying event Committee may decide to conduct a new has been played, pursuant to Regulation draw pursuant to Regulation 3.25. 4.7, or the next person on the Reserve list (b) In a leaderboard finals event, if a seed if there is no qualifying event. Withdraws after 8pm the night before 4.7 A Player who Withdraws from an event the competition, a reserve who would be before he/she has started a match may seeded may not be accepted. be replaced by a Player on the reserve 4.5 If one or more seeded Players Withdraw list or by a Lucky Loser from a qualifying before any match in the event has started, draw, provided that such replacement Player would not have been seeded;
20 LTA Competition Regulations a Player of seeding standard may not replace a Withdrawing Player. A Player 5. PARTICIPATING IN AN LTA who has started a match in an event may SANCTIONED COMPETITION not be replaced. For the avoidance of Player eligibility doubt, when replacing a Player, there is no obligation to separate Players from the 5.1 In order for a Player to be eligible same county and/or club (even where such to participate in an LTA Sanctioned separation has been applied to the original Competition (whether in a singles or a draw pursuant to Regulation 3.38). doubles event), the following criteria must be satisfied: 4.8 If one member of a doubles pair is forced to Withdraw due to injury or other (a) the Player must hold LTA Membership; exceptional circumstance, he/she can be replaced by another Player up to but Explanatory note: A Player can sign not later than the start of a team’s first up for LTA Membership online: match in the doubles event. In the case www.LTA.org.uk/Members/Join/. of an unseeded team, any replacement (b) with the exception of competitions partner must be of a similar or lower carrying World Ranking points, ITF Senior standard. In the case of a seeded team, ranking points, ITF Junior ranking points, any replacement partner must be of a or Tennis Europe ranking points, the similar standard, otherwise the entire team Player must have a current Rating; shall be Withdrawn and the open position shall be filled by the next eligible team to (c) the Player must be in the correct be seeded. competition age group, as specified in the competition information pursuant to If a doubles team is forced to Withdraw, Regulation 3.8, above; and the whole pair will be replaced by the next pair on the reserve list. (d) the Player’s entry must have been properly completed and accepted 4.9 If an event in a competition graded 1 to pursuant to Regulations 3.14 to 5 has fewer than five entries (or in the 3.19, above. case of doubles, fewer than three pairs) as at the closing deadline (and no Ranking Explanatory note: The regulations on points are therefore available pursuant national and area eligibility are set out in to Regulation 6.3), all Players have the the LTA Rules. right to Withdraw from the event up until 2:00pm on the day before the start of the 5.2 The LTA, any County Association and/ event (and such Withdrawal will not incur or the Organiser/Organising Committee Withdrawal Points). have the right at any point to demand assistance, further information and/or 4.10 In a draw of only five Players (or in the documents relating to the eligibility of any case of doubles, of only three pairs), if Players. All persons (including Players) a Player Withdraws after the draw has and entities must comply promptly with all been made, although that Player will not such demands. participate in the competition, he/she must not be removed from the draw in 5.3 Any breach of Regulation 5.1, above TTP unless replaced. Ranking points will (i.e. any Player participating in an LTA be awarded. Sanctioned Competition without having met all of the criteria set out in Regulation
Amended 1 January 2021 21 5.1, above), will be referred to the Explanatory note: Further information Organiser/Organising Committee and on becoming a Referee can be found at may be referred to the LTA Disciplinary www.LTA.org.uk/workforce-venues/ Officer. The Organiser/Organising officiate-tennis/become-an-official/ Committee will have the power to becoming-a-referee/. disqualify the ineligible Player from the competition; the LTA will have the power 5.5 Where reasonably practicable, a person to amend the results of any matches must not accept an appointment as played by the ineligible Player in the Referee at any competition in which competition and/or to take any action it he/she has a relationship with one (or considers appropriate pursuant to the LTA more) of the Players in the competition Disciplinary Code. that might be considered to give rise to a conflict of interests (for example, Referee a family relationship). Where it is not 5.4 For each LTA Sanctioned Competition reasonably practicable to avoid accepting graded 1 to 7, the person appointed as such an appointment, another official Referee by the Organiser/Organising will be appointed by the Organiser/ Committee pursuant to Regulation 3.2(e), Organising Committee to deal with any above, must: issues involving the associated Player(s) in question. For the avoidance of doubt, (a) be a Licensed Official with a Referee where a person appointed as Referee grade of R5 or higher; or accepts that appointment (or deals with any issues, as the case may be) in (b) for grade 6 and 7 competitions only, circumstances that would constitute a be an LTA Accredited/Accredited+ coach failure to comply with this Regulation 5.5 or have completed a competition (and Regulation 3.2(e), above), the person organiser course. appointed will nevertheless be treated as a Referee (with all relevant powers) for For the avoidance of doubt, where a the purposes of these Regulations, and person appointed as Referee does not the failure to comply with this Regulation meet the criteria set out in this Regulation 5.5 (and Regulation 3.2(e), above) will 5.4, while that will constitute a failure not affect the powers granted to him/ to comply with this Regulation 5.4 (and her pursuant to these Regulations Regulation 3.2(e), above) by the relevant (including, without limitation, the power Organiser/Organising Committee, the to impose Code Violations and defaults person appointed will nevertheless be pursuant to Appendix Seven, below). treated as a Referee for the purposes The Referee must not compete in any of these Regulations, and the failure to event of the competition in which they comply with this Regulation 5.4 (and are the Referee. Assistant Referees and Regulation 3.2(e), above) will not affect Court Supervisors may compete in such the powers granted to him/her pursuant events but must not officiate or oversee to these Regulations (including, without any match in the event in which they are limitation, the power to impose Code competing even once they are eliminated. Violations and defaults pursuant to Appendix Seven, below). 5.6 In respect of each LTA Sanctioned Competition, the Referee will:
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