Laptop HANDBOOK For students entering Year 10, 11 and 12 in 2021 - Sarina State High School
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2020
2021
BYO
SARINA STATE HIGH SCHOOL
laptop
HANDBOOK
For students entering Year 10, 11 and 12 in 2021
IMAGINE BELIEVE TOGETHER ACHIEVE
Table of Contents 1. Forward 2. Introduction 3. Cost to families 4. Software 5. Microsoft Office 6. Charging of Devices 7. School Wi-Fi and Mobile 3/4G 8. School Technical Support 9. Repairs and Maintenance 10. Printing 11. Unsupported 12. ICT Access Policy & BYOx Responsible Use Policy 13. Responsibilities 14. Security and Insurance 15. Damage in Transit 16. Damage at School 17. General Care 18. Laptop Specifications 19. Questions and Answers 20. Information & Communication Technology Access Policy 21. Sarina State High School BYOx responsible Use Policy
1. Forward
This handbook has been developed as a guide for parents/guardians/carers and students
about matters relating to the Bring Your Own Device (BYOD) program at Sarina State High
School. Each family should thoroughly understand the content and follow all procedures.
2. Introduction
Sarina State High School’s commitment to digital learning has not changed from that of
previous years. Our school values the importance of being digitally connected with our
community and that we offer our students the best possible learning experiences with digital
devices.
With the concept of the BYOD program at Sarina State High School in 2021, we plan to
focus on student academic improvement, engagement and attitude to learning as well
as afford our students opportunities to further develop 21st century learning skills.
After extensive research and consultation, the school staff see great benefits of
increased individual access to a laptop in the senior grades, as having the potential to
lead to greater student engagement, creativity and learning outcomes. In 2021, the
Bring Your Own (BYO) laptop program is offered to all students in Year 10, 11 and 12.
3. Cost to Families
There will be a cost of $50 for your Bring Your Own Device.
The following table outlines what is included for this cost:
Papercut and printing services including printing credit per term.
School technician support (connecting to the Wi-Fi service, installation of school
licensed software, troubleshooting support).
Software access and maintenance of licensing for BYO devices:
· Clickview online (24/7 access to resource library of educational videos
through any approved BYO device)
· Microsoft Office Suite 2016 (Word, Excel, PowerPoint, Publisher)
· Microsoft Office 365 (24/7 access to school email from any approved BYO
Device).4. Software
Installation and maintenance of personal software are the responsibility of the family. Genuine
versions of software need to be installed to ensure updates. Updates should be completed at
home and a full backup of your laptop is encouraged beforehand to avoid possible loss of data.
All devices must have up-to-date anti-virus software installed before connecting to
the schools network.
Students will need to download Microsoft Office and any additional software needed for 2021
will be advised upon enrolment. The schools website contains a list of software with
download links.
5. Microsoft Office
All state school students from Prep to Year 12 can now download multiple free
copies of the Microsoft Office 2016 Suite to their personal device.
Students who want the free software will need an active Managed Internet Service
(MIS) login, school email account and password — those who don‘t have these
should contact their school’s MIS Administrator or class teacher. The administrator
will help students activate their MIS login.
Currently, MS Office Suite 2016 is available for students’ personal equipment
only — not equipment which is part of a school network.
6. Charging of Devices
Students will be expected to bring a fully charged laptop to school each day. The
power supply will not be required to be brought to school. Leaving power supplies
at home reduces the weight of the equipment student’s transport to and from
school and reduces the likelihood of damage and/or loss.
7. School Wi-Fi and Mobile 3/4G
Approved laptop devices that meet the outlined specifications will recognise the
schools Wi-Fi and students will be able to connect. Standard EQ internet security
filters will screen usage and access. Students must agree to follow the ICT
Responsible Use Policy in relation to internet use.
3G and 4G ability should be disabled in all devices as this function when activated
allows students to bypass the EQ internet security filters. Sarina State High School
will take no responsibility for the content accessed by students using 3/4G facility
on their personally owned devices. Any connection which is not through the
Managed Internet Service contravenes school policy and consequences will be
enforced.8. School Technical Support
If you run into a problem, we advise students to see the schools Information
Technology (IT) staff who will attempt to diagnose the fault. If this is not able to be
resolved by the schools IT staff, they can recommend a course of action for repair (e.g.
warranty claim, insurance claim etc).
9. Repairs and Maintenance
All maintenance for the IT device, operating system, software and/or apps
purchased by the family are the responsibility of the family. Families should ensure
quick maintenance turnaround for student devices.
10. Printing
Students will be able to connect their approved BYO laptop device via their
web browser to access printers. Students receive $5 printing credit each term.
Additional credit can be purchased by the student from the school office if required.
11. Unsupported devices
The following devices are not supported by our schools
network and CAN NOT be used:
• Chromebook
• MacBook
• Android
• LG Smartphones
• Windows RT
• Windows Phone
• Linux/Unix/BSB/*nix
12. ICT Access Policy & BYOx Responsible
Use Policy
The Sarina State High School ICT Access Policy and the BYOx Responsible Use Policy
is included in this handbook. This document requires reading before signing the
Information and Communication Technology Access Agreement.13. Responsibilities
… of the school • provide suitable school Wi- Fi
connection and filtering system
• provide a blended educational
environment
• model safe device and internet
practices
• provide access to lockers and printer
services
… of the Parent/ • provide a suitable device
• maintenance of device
Guardian/Carer • purchase, install and update
applications
• appropriate insurance and
warranty
… of the student • bring device fully charged each day
• show respect for other devices,
work and privacy
• access technology as a responsible
user14. Security and Insurance
Lockers are available for hire at a cost of $5 per term. Parents/guardians/carers are encouraged
to seek personal insurance. Check with your preferred insurance company (or your device seller)
about personal insurance at home and, to and from school, for your laptop.
15. Damage in Transit
All laptops will require a protective bag or case when being transported. This will be an
additional cost but is well worth the outlay as it is the best form of insurance for laptops and
will often protect the device from impacts and accidents, especially when these bags/cases are
also inside a school bag.
16. Damage at School
Teachers at school will monitor all devices and rules are in place to prevent foreseeable
problems and damage, however, from time to time, accidents may occur.
If damage is caused by deliberate or careless actions of a student (owner or others), the
costs of repair will be passed onto those involved and necessary behaviour
consequences may apply. The decision around the responsibility for repair costs is at the
discretion of Sarina State High School. Students are strongly encouraged to bring their
laptop into each class and NOT leave them in their school bags.
17. General Care
Students are responsible for the general care of the laptop.
General Precautions
• It is recommended that food or drink should not be next to the laptop when
in use.
• Cords, cables, and removable storage must be inserted into, and removed
from the laptop carefully.
• The laptop should never be left in an unsupervised area.
• Students are responsible for ensuring the battery is charged for each school
day.
Transporting the laptop
The guidelines below should be followed when transporting the laptop:
• The laptop should always be within a protective bag/case when carried.
• Some carrying cases can hold other objects such as clipboards and exercise
books but these must be kept to a minimum to avoid placing too much
pressure and weight on the laptop screen.Screen Care
The screen can be damaged if subjected to rough treatment. They are particularly susceptible
to damage from excessive pressure and can be costly to repair. Please follow the guidelines below:
• Do not lean on the top of the laptop.
• Do not place anything near the laptop that could put pressure on the screen.
• Do not place anything in the carry case that will press against the cover.
• Clean the screen with a soft, dry cloth or anti-static cloth.
Battery Maintenance
To get the most out of the battery life of laptops, follow these simple tips:
• Reduce the screen brightness to a comfortable level.
• Disable connectivity such as Wi-Fi and Bluetooth when not in use.18. Laptop Specifications
A high-end device is only required for those students who will be
studying Graphics in senior school. A device with the minimum
specifications will be suitable for any other subject area.
SPECIFICATIONS Laptop Device MINIMUM Laptop Device HIGH-END
Laptop Specifications Specifications
(required for Graphics in
senior school)
OPTIONS Purchasing a device with Purchasing a device with
minimum specifications high-end specifications
CPU Intel: Core i3 Intel: Core i5 or i7
RAM 4 GB Minimum 8 GB Minimum
HARD DRIVE 128 GB Hard Drive 500 GB 7200RPM OR 240
5400RPM GB SSD
SCREEN SIZE 11 inch minimum 13 or 14 inch (15+ inch is not
recommended due to
students finding it difficult to
carry a device of this size
however this is at the
discretion of the guardian).
NETWORK Wireless: 802.11 n Dual Wireless: 802.11 n Dual
Band Band
BATTERY LIFE 4.5 hour minimum battery 4.5 hour minimum battery
life life
OPERATING SYSTEM Windows 8 / 8.1 Windows 8 / 8.1 / 10
ACCIDENTAL DAMAGE YES YES
PROTECTION
SYSTEM TYPE 64 bit 64 bit
CASE/CARRY BAG YES YES19. Questions and Answers
Questions and Answers
What size computer is Device minimum specifications for students in general studies:
required for most classes Operating System: Windows 8
and for graphics? Processor: Intel Core i3 1.7 GHz 64-bit capable
Installed Memory: (RAM) 4GB Memory
11" screen
Keyboard and mouse
128GB HDD
Device minimum specifications for students in multimedia or
graphic studies:
Operating System: Windows 8
Processor: Intel Core i5 1.60GHz 64-bit capable
Installed Memory (RAM): 8GB Memory
11” screen although we recommend 14” screen
Third party graphics card
Keyboard and mouse
500GB Hard Drive
What if I already own a Students may bring their own laptop at a fee of $50 per year which
laptop? is included in the resource hire. Many laptop devices will meet the
basic needs for digital learning at Sarina State High School. The
school's best advice to ensure that effective learning occurs is that
the laptop meets the listed minimum device specifications.
What if my family cannot A limited number of laptops will be available for single day
afford to purchase a laptop borrowing if you are experiencing financial difficulty. Please contact
or I don’t own a laptop? the school for further information.
What if I've bought an iPad? Students in years 10 -12 are unable to bring their own iPad at this
stage.
The school's best advice to ensure that effective learning occurs is
that the device meets the listed minimum device specifications.
What if I've bought an Students will be unable to bring their own Android device as they
Android tablet? will have limited functionality on the school network.Will the school be able to The school’s advice lies in the minimum specification list. Families
guide parents on the best should consider the student’s lifestyle, interests, capabilities and
device/s to purchase? levels of responsibility as they make their device choice.
Education Queensland schools do not support Google products.
What if I've bought a Chromebooks will not operate on the school network. The school's
Chromebook? best advice to ensure that effective learning occurs is that the
device meets the listed minimum device specifications.
Students will be unable to bring a MacBook as they will have
What if I’ve bought a
limited functionality on the school network.
MacBook?
A device that meets the school’s best advice for minimum
Will my child be
specifications will allow students to perform the learning activities
disadvantaged if I only get
and tasks set at Sarina State High School.
a device with minimum
specs?
Sarina State High School is a BYOD school for senior students in
Will all senior students be
years 10, 11 and 12. All senior students are expected to supply
required to supply their
their own device for learning.
own laptop?
This information will be available from local and national
What are the
vendors. We expect that vendors will provide a range of device
approximate costs of
quality and price options for families to consider. It is important
devices that meet
to include a protective case and insurance costs when
minimum specifications?
considering the overall price. These add-ons will be available
from many of the vendors at time of purchase.
The success of a BYOD program rests in the quality of the
From an educational
educational use of the device rather than the specific device itself.
viewpoint, is one device
The school’s preference is for a device that meets the minimum
(laptop or tablet)
specifications. It is likely that the student’s preference for a
preferred over the other?
particular device is of more importance in the family’s device
selection process.
A limited number of laptops will be available for single day
Will the school still have
borrowing and come with a protective carry case. Students can
laptops/devices available
collect a laptop from the IT room before school or during lunch
at all?
breaks and the laptop must be returned by 3.00 pm on the same
day.What if I refuse to Modern education systems are significantly supported by the use
participate? of laptops and mobile electronic devices. Students who refuse to
participate will experience significant inefficiencies in their
learning but will be required to complete alternate learning tasks
appropriate to their learning needs. In extreme cases where this
lack of participation means that learning tasks are not being
attended to, students may be disciplined for their failure to
engage in the program of instruction.
Who determines what Devices that are used at school may only contain material that
content is allowed on a complies with content standards that are age appropriate in
device? accordance with the federal government censorship guidelines.
Sarina State High School reserves the right to determine what
content is appropriate at the school.
Will students be required The school’s best advice for device safety is for students to keep
to carry their laptops all their device with them at all times. While this is not possible in all
day? circumstances, the school has implemented a number of options for
students to utilise to ensure safe-keeping of their device.
Each faculty will have an advertised policy for the safe keeping of
devices. This may include bringing the devices into classrooms,
storing devices in school bags or similar in a pre-determined and
secure location. The school has installed secure lockers behind the
IT room. The lockers will be individually allocated to students at
the cost of $5 per term. Students must supply their own padlock.
Will the school be acting as Under Queensland Government law, it is not possible for the school
an agent to purchase to purchase and on-sell or lease devices to families.
devices in bulk?
What security will we Network and device security is paramount to all at Sarina State
need in place on the High School. All devices must have up-to-date anti-virus before
laptop to access the accessing the schools network.
school network?
How will connectivity School owned and non-school owned devices cannot connect to
between School and home the school network when away from the school site. All faculties
operate? at Sarina State High School are working towards creating virtual
classrooms, via eLearn.eq.edu.au, so that senior school students
will have 24/7 online access to learning resources.What if my laptop doesn’t Sarina State High School IT Technicians will provide software
print? installation, network access, printer access and internet access
advice for students in face-to-face, written and online formats.
Printer faults should be reported to the Sarina State High School
IT Technician before school, during lunch breaks and after class.
What do we do if the Parents/guardians/carers are responsible for the repair of
device needs warranty or student devices.
damage repairs?
Will the school To ensure device warranty compliance, the Sarina State High
technicians help with School IT Technicians may only provide advice on, or service to,
identifying problems on school owned devices or school endorsed devices.
BYO devices?
How is the school going In 2021, all students in years 10, 11 and 12 will be required to
to prevent financial supply their own computer for learning at Sarina State High
discrimination? School. In individual cases of financial hardship, families should
engage in a direct conversation with the school Principal to
explore avenues for support.
What happens if another The owner or custodian of a device will always have a
student damages a responsibility to take reasonable steps to ensure its safe storage
laptop? and proper management. Students will be disciplined for their
behavioural actions where evidence supports a finding of
negligent or wilful action which results in damage to a laptop
device within the school. Such discipline will be under the
provisions of the school Responsible Student Behaviour Plan and
cannot include a financial penalty issued by the school. Claims for
any financial compensation would have to be dealt with through
legal proceedings or insurance held by the owner of the device.
Who is responsible for The student is always responsible for the safe-keeping and
the machine if damaged responsible use of their own device. The school’s best advice for
at school? device safety is for students to keep their device with them at all
times or in an advertised, sanctioned, safe keeping place.
Does school insurance The school does not provide insurance for student devices.
cover damage? The school encourages parents/guardians/carers to liaise with an
insurance agent to ensure that the device is insured in its own right
or specifically covered within an existing insurance policy whilst
being used at school and/or other locations.20. Information & Communication Technology
Access Policy
Guidelines for using Information Communication & Technology - including the Internet, Email and
all computer systems and networks at Sarina State High School)
Sarina State High School encourages students to become familiar with the use of information technology. Using such
technology brings with it certain rights and responsibilities - both ethical and legal. For the benefit of all users, students are
expected to act with honesty and to respect the rights of others at all times.
General Responsibilities:
• computer rooms may only be entered if a teacher is present
• students must only logon to networks using their own username
• students must not attempt to gain unauthorised access to resources or another student’s account
• logon and MIS passwords must be kept confidential
• games must not be brought into classrooms on USB drives or saved into the student’s home drive or the computer’s local
drives
• computers must be used for EDUCATIONAL PURPOSES ONLY. Students are not to play games, nor may students use any
other software unless the teacher in charge has given specific permission for this
• all equipment faults and/or damage must to be reported to the teacher in charge immediately
• computer systems and/or networks must not be tampered with
• computer equipment must not be swapped around (eg changing of keyboards, mice or other equipment from one computer
to another)
• school bags are to remain outside the computer room in port racks if available
• downloading of files and/or software is not permitted without approval of the teacher in charge
• use of headphones to listen to music downloaded off the internet or from device is not permitted
• it is unacceptable to produce or distribute offensive materials
• before printing, proofread, spell check, and print preview all documents
• teachers may request that students create an account on a third-party educational website. Be aware that this data may be
stored on servers in other countries, and therefore may be subject to different privacy laws
Internet Responsibilities:
• internet facilities are provided to the school at a cost. Internet download limits are in place. Once the monthly download
limits are reached, the internet is automatically suspended for the remainder of the month
• the Internet may only be used for EDUCATIONAL PURPOSES. Access will be monitored
• students may not use their own mobile data to access the internet
• students must adhere to the laws concerning copyright and other intellectual property rights
• students are not permitted to retrieve, view or post any material that is sexually explicit, obscene, violent or offensive via the
school’s network. If students should accidentally come across sensitive or offensive information they must exit that screen
immediately
Email Responsibilities:
• email may only be used for EDUCATIONAL PURPOSES.
• students are not permitted to:
• send/receive/check email via the internet other than EQ’s Webmail, except where directed by a teacher;
• use chat lines
• invade the privacy of others
• divulge home addresses, telephone numbers, EFTPOS or credit card numbers
• use or send obscene language or anonymous messages via the network, internet or email
• seek/find any information that could harm, embarrass or offendConsequences of Unacceptable Use
In the event of wilful unacceptable use of the Sarina State High Schools network, resources and Internet, one or
more of the following steps may be taken
• official warning
• suspension of network and/or Internet privileges
• banning from network and/or Internet resources
• appropriate consequences in accordance with Sarina State High Schools Responsible Behaviour Plan for
Students
• referral to the appropriate authorities if necessary
Please Note:
In order for students to be granted privileges to the Sarina State High Schools resources and network,
the Information and Communication Technology Access Agreement needs to be signed by both the
STUDENT and PARENT/GUARDIAN/CARER.21. Sarina State High School BYOx Responsible
Use Policy
Our goal is to ensure the safe and responsible use of facilities, services and resources available to students through
the provision of clear guidelines.
Responsibilities of stakeholders involved in the BYOx program:
School
• BYOx program induction — including information on (but not responsible for) connection, care of device
at school, workplace health and safety, appropriate digital citizenship and cybersafety
• network connection at school
• internet filtering (when connected via the school’s computer network)
• some technical support (please consult Technical support table below)
• some school-supplied software e.g. Adobe, Microsoft Office 365 …
• printing facilities
Student
• participation in BYOx program induction
• acknowledgement that core purpose of device at school is for EDUCATIONAL PURPOSES
• care of device
• appropriate digital citizenship and online safety (for more details, see ACMA CyberSmart)
• security and password protection — password must be difficult enough so as not to be guessed by other
users and is to be kept private by the student and not divulged to other individuals (e.g. a student should
not share their username and password with fellow students)
• some technical support (please consult Technical support table below)
• maintaining a current back-up of data
• meet minimum specifications according to Sarina State High School BYOx Handbook
• charging of device
• abiding by intellectual property and copyright laws (including software/media piracy)
• internet filtering (when not connected to the network)
• install recommended software/apps according to year/subject area
• ensuring personal login account excluding schools MIS will not be shared with another student, and device
will not be shared with another student for any reason
• understand and agree to abide by the BYOx Responsible Use Policy and the Student Learning
Expectations outlined in the BYOx Handbook
• understanding and signing the Information Communication and Technology Access Policy and
Agreement
Parents/Guardians/Carers
• participation in BYOx program induction
• acknowledgement that core purpose of device at school is for educational purposes
• internet filtering (when not connected to the school’s network)
• encourage and support appropriate digital citizenship and cybersafety with students (for more details, see
ACMA CyberSmart)
• some technical support (please consult Technical support table below)
• required software, including sufficient anti-virus software
• protective backpack or case for the device
• adequate warranty and insurance of the device
• understanding and signing of the ICT Policy and Agreement.Technical support
Connection Hardware Software
Parents /Guardians/Carers (home-provided internet
connection)
Students
(dependent on school-based
School school provided internet (some school-based
hardware arrangements)
connection software arrangements)
Device vendor (see specifics of warranty
on purchase)
The following are examples of responsible use of devices by students:
• use BYOx devices for:
- engagement in class work and assignments set by teachers
- developing appropriate 21st Century knowledge, skills and behaviours
- authoring text, artwork, audio and visual material for publication on the Intranet or Internet for
educational purposes as supervised and approved by school staff
- conducting general research for school activities and projects
- communicating or collaborating with other students, teachers, parents/guardians/carers or experts as part
of assigned school work
- accessing online references such as dictionaries, encyclopaedias, etc.
- researching and learning through the school’s eLearning environment
- ensuring the device is fully charged before bringing it to school to enable continuity of learning
• be courteous, considerate and respectful of others when using a BYOx device
• switch off and place out of sight the BYOx device during classes, where these devices are not being used in a
teacher directed activity to enhance learning
• seek teacher's approval where they wish to use a mobile device under special circumstances with Principal
approval
The following are examples of irresponsible use of devices by students:
• using the device in an unlawful manner
• creating, participating in or circulating content that attempts to undermine, hack into and/or bypass the
hardware and/or software security mechanisms that are in place
• disabling settings for virus protection, spam and/or internet filtering that have been applied as part of the
school standard
• downloading (or using unauthorised software for), distributing or publishing of offensive messages or pictures
• using obscene, inflammatory, racist, discriminatory or derogatory language
• using language and/or threats of violence that may amount to bullying and/or harassment, or even stalking
• insulting, harassing or attacking others or using obscene or abusive language
• deliberately wasting printing and Internet resources
• intentionally damaging any devices, accessories, peripherals, printers or network equipment
• committing plagiarism or violate copyright laws
• using unsupervised internet chat
• airdrop any other person without the consent of the teacher
• sending chain letters or spam email (junk mail)
• accessing private 3G/4G networks during school time
• knowingly downloading viruses or any other programs capable of breaching the department’s network security
• using the mobile device’s camera anywhere a normal camera would be considered inappropriate, such as in
change rooms or toilets• invading someone's privacy by recording personal conversations or daily activities and/or the further
distribution (e.g. forwarding, texting, uploading, Bluetooth use etc.) of such material
• using the mobile device (including those with Bluetooth functionality) to cheat during exams or assessments
• take into or use mobile devices at exams or during class assessment unless expressly permitted by school staff
In addition to this:
Information sent from our school network contributes to the community perception of the school. All students
using our ICT facilities are encouraged to conduct themselves as positive ambassadors for our school.
• Students using the system must not at any time attempt to access other computer systems, accounts or
unauthorised network drives or files or to access other people’s devices without their permission and
without them present
• Students must not record, photograph or film any students or school personnel without the express
permission of the individual/s concerned and the supervising teacher
• Students must get permission before copying files from another user. Copying files or passwords belonging
to another user without their express permission may constitute plagiarism and/or theft
• Students need to understand copying of software, information, graphics, or other data files may violate
copyright laws without warning and be subject to prosecution from agencies to enforce such copyrights
• Parents/Guardians/Carers need to be aware that damage to mobile devices owned by other students or
staff may result in significant consequences in relation to breaches of expectations and guidelines in the
School’s Responsible Behaviour Plan for Students
The school will educate students on cyber bullying, safe internet and email practices and health and safety
regarding the physical use of electronic devices. Students have a responsibility to incorporate these safe practices
in their daily behaviour at school.
The school’s BYOx program supports personally-owned devices in terms of access to printing, internet, file access
and storage, and support to connect devices to the school network.
However, Sarina State High School expects ALL BYOx devices to meet minimum specifications before connecting
to the network according to the BYOx Handbook. The school does not support personally-owned mobile devices
in regard to:
• technical support
• charging of devices at school
• security, integrity, insurance and maintenance
• private network accountsSarina STATE HIGH SCHOOL
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