IT TAKES A VILLAGE TO CREATE AN EMBRYO - SEPTEMBER 19TH - 21ST, 2019 LE WESTIN OTTAWA - Canadian Fertility & Andrology ...
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IT TAKES A VILLAGE TO CREATE AN EMBRYO
SEPTEMBER 19TH - 21ST, 2019 LE WESTIN OTTAWA
EXHIBITOR AND
SPONSORSHIP
OPPORTUNITIES
Leading experts from Canada and around the world explore the medical, scientific, ethical and
social controversies in our rapidly evolving speciality. The scientific program has multi-disciplinary
appeal and includes cutting edge topics relevant to anyone working in the world of assisted reproduction.
www.cfas.ca
EXHIBIT The Canadian Fertility and Andrology Society warmly invites you to participate
in the 65th annual meeting in Ottawa, Ontario between September 19th and
WITH US 21st 2019 where we explore ‘It Takes a Village to Create an Embryo’
in Ottawa, Grow with Us
Ontario Each year, CFAS draws a growing number of exhibitors to the meeting and we expect the
Ottawa meeting to generate the most interest yet given the location, timing, and theme of the
meeting.
Networking and Learning
The CFAS annual meeting offers an intimate setting with considerable opportunity for networking.
Within this unique environment, we bring opportunities to your company that no other trade
show is capable of.
For more information about the CFAS Annual Meeting, contact the office at 514-524-9009, email
us at office@cfas.ca or visit our website at www.cfas.ca
ABOUT THE CFAS Our Membership
The CFAS membership is comprised of many
disciplines engaged in the field of assisted
CFAS is a multidisciplinary national non-profit society that reproduction including:
serves as the voice of reproductive specialists, scientists, and
allied health professionals working in the field of Assisted • Physicians
Reproduction in Canada. • Scientists and Researchers
• Lab specialists
The mission of CFAS is to promote excellence in Assisted Reproduction and • Nurses
to responsibly advance reproductive science and medicine in Canada through • Imaging technologists
leadership, research and guidance to the benefit of Canadians and children born • Administrators
of this technology. • Counsellors
• Reproductive lawyers
CFAS continues to grow and attract more specialists to its diverse membership. • Ethicists
• Genetic Counsellors
Reproductive specialists from clinics across
Atlantic Region Canada make up the largest demographic, with
Ontario & Quebec most of them having decision-making capacity.
13.59%
Western Region 3.64% 0.42%
Not Represented International 3.92% 2.1% 1.96%
23.53%
47.62%
2.52%
0.7%
WHO SHOULD ATTEND? Meeting Venue and Accommodations
The Westin Ottawa offers direct access to all the
The CFAS Annual Meeting is an important forum for the allures of Canada’s capital city, from its thriving
presentation and discussion of new developments in reproductive businesses to its many cultural attractions. A
medicine and science. Through the annual meeting, CFAS brings special block of rooms has been reserved for
together all those concerned with developments in this field: the CFAS Annual Meeting delegates.
• Healthcare practitioners The Westin Ottawa
11 Colonel by Drive Ottawa, ON
• Researchers and scientists H9B 1Y6
• Pharmaceutical, technology and service companies www.westinottawa.com
• Government and regulatory bodies
Our industry partners play a vital role in helping healthcare
practitioners and scientists deliver the most advanced and
safest fertility care in the world. In turn, delegates are given an
opportunity to review the ever-developing scientific innovations
in these fields. To this end, the annual meeting provides a unique
occasion for industry and practitioners to come together for a
common purpose.SPONSORSHIP LEVELS & BENEFITS
Champion Gold Silver Bronze Standard Non-Profit
20’x20’ 10’x20’ 10’x15’ 10’x10’ 8’x10’ 8’x10’
One 6 ft. skirted table and wastebasket P P P P
Exhibitor name on Booth P P
Priority on booth selection 1st 2nd 2nd 2nd 2nd 2nd
Daily Cleaning of public areas and booths P P P P P P
# of complementary Exhibitor Registrations 5 4 3 2 2 2
# of complementary President’s Dinner Invitations 10 4 2 1
Lunch and Health Breaks P P P P P P
Name on ‘Bumper Slides’ P
Recognition in Program P P P P
Recognition on PLACARDS P
Recognition on Conference Webpage P
Recognition in sponsor section of meeting ‘App’ P P P P P
Free Wi-Fi in Exhibit area P P P P P P
Exhibitor’s Manual P P P P P P
Recognition at the following activities 4 of 4 2 of 4 1 of 3
• ART Professionals morning P P P
• Fertility Nursing pre-conference workshop P P P
• Scientists in Reproduction pre-conference workshop P P P
• Poster Session (s) P P -
Space Assignment by Feb 22, 2019: 5:00 pm Feb 22, 2019: 5:00 pm Feb 22, 2019: 5:00 pm Feb 22, 2019: 5:00 pm Feb 22, 2019: 5:00 pm Feb 22, 2019: 5:00 pm
Prices (Early Bird) $80,000 $25,000 $15,000 $5,000 $2,750 $500
Space Assignment by (After Deadline) $16,500 $6,250 $3,000 $650PRE-CONFERENCE SPONSORED EVENTS - Open to Champion, Gold and Silver Sponsors
ART Professional’s Morning Fertility Nursing
A unique opportunity to promote your brand during pre-conference workshop
Special Interest Group meetings that precede the start of
the conference. • Fertility nurses from across Canada will meet in Ottawa
at The Westin Hotel for a full day of conference on
• Thursday September 19th, 2019 from 7:30am - 11:30am Wednesday, September 18th, 2019.
• Sponsorship covers morning coffee and mid-morning • Expected attendance of 60-80 fertility nurses
snack break for up to 9 Special Interest Groups and IVF
Medical Director’s meeting,. • Sponsorship supports honoraria, accommodations, and
travel for speakers as well as food and beverage during
• Sponsor will be recognized with signage at food and the meeting
coffee tables
• Sponsors will be recognized in the program, before and
• Sponsor may set up 1 table to display company materials after the session, and with signage corresponding to their
near the SIG sections for the duration of the morning level of sponsorship
(ends at 11:30am)
• Sponsor may set up a display outside of the meeting area
• Recognition of sponsors at each Special Interest Group (table and chairs supplied by CFAS
MeetingSPONSORED EVENTS
Poster Sessions IndustrySponsored Breakfast Symposium
• CFAS will host two poster sessions on Demonstrations $4,000
the evening of September 19th and
September 20th, 2019. The number of CFAS is providing an opportunity for industry to host a breakfast symposium
sessions will depend on the number or workshop within the exhibit area during the Ottawa conference on Friday
of abstracts accepted for presentation September 20th and Saturday September 21st , 2019. Exhibitors can increase
and display. Typically, CFAS accepts their visibility and brand awareness by presenting on a topic that is important to
over 100 abstracts. their respective organization
• Poster sessions occur between • Events must occur outside of the scheduled lectures. I.e.: before 8am and
5:30pm and 7:00 pm and are informal. after 5pm
They are designed as a social event
where poster presenters have an • Arrangements for the industrysponsored event, including promotion and
opportunity to mingle with attendees catering, are handled by the sponsor.
and talk about their projects.
• Basic A/V is supplied including projector, screen, podium and sound.
• Sponsorship supports catering for the
evening(s) For more information, contact the CFAS office or refer to UBC Accreditation
• Sponsors will be recognized with Guidelines on Satellite symposia at https://ubccpd.ca/accreditation/
signage corresponding to their level sponsorship
of sponsorshipEXHIBIT RATES VIP Lounge
Furnished 20X20 area in the Exhibition area, including a
AND SPACE video screen and laptop for the Champion sponsor to display
company information.
• Exhibits will take place in the Province, Confederation
& Foyer rooms which are located on the 4th floor of The CFAS Annual Meeting 2019/ September 20-21, 2019
Westin Ottawa. UP
Ottawa W
UP
SERVICE & STORAGE
• Standard booth space measures 8’ x 10’. PROVINCES CONFED 1 CONFED 2 CONFED 3 Province
114
Confed R
12'-6" AISLE 715
& Foyer
• Rental of the standard exhibit space includes: 112
111 212 211 312 311 412 411 512 511 612 611 713
BANQUET ROOM
KITCHEN
• Booth draping VIP
20'
20'
20'
20'
20'
20'
20'
20'
20'
20'
20'
110
10'
711
20'
• One 6 ft. draped table with two chairs and wastebasket
8'
107 208 207 308 307 408 407 508 507 608 607 708 709
AISLE 100 (8' WIDE)
AISLE 200 (8' WIDE)
AISLE 300 (8' WIDE)
AISLE 400 (8' WIDE)
AISLE 500 (8' WIDE)
AISLE 600 (8' WIDE)
AISLE 700 (8' WIDE)
8'
• Exhibitor name on booth
PREPARATION AREA
106 105 206 205 306 305 406 405 506 505 606 605 706 707
10'
15'
15'
201 301 402 401 501 602 601
• Daily cleaning of public areas and booths Drawn b
104 705
101 202 VIP VIP VIP
20'
20'
20'
20'
20'
20'
20'
703
Date: 08
• Two complimentary exhibitor registrations (per booth)
15'
15'
102
20' 20' 20' Rev #1:
12'-6" AISLE 701 BANQUET BAR SET-UP Rev #2:
100
Total # o
10'
• Lunch and health breaks
FOOD FOOD FOOD
8'
FHC
Standard
Bronze -
• Inclusion in the CFAS Meeting App
F01 F02 F03 F04 F05 F06 F07 F08 F09 F10
Silver - 1
Gold - 10
• Free Wifi F18 F17 F16 F15 F14 F13 F12 F11
UP
VIP - 20
Total # o
SUBJEC
MECHANICAL
• Breaks and lunches in the exhibit hall are tailored to
SHAFT
STORAGE OFFICES WOMEN'S WASHROOM
DN
UP
ONTARIO VERIFIC
ensure maximum traffic and visibility
UP
OFFICES
UP MEN'S WASHROOM
MECHANICAL Scale
STANDARD BOOTH RATES:
SHAFT
0 10
Registration
NUNAVUT PUBLIC FUNCTION
LEVEL LOBBY QUEBEC N.S NF N.B ALBERTA
• Before February 22nd: $ 2,750 CAD + taxes
UP DN
• After February 22nd: $3,750 CAD + taxes PREFUNCTION AREA
• Payment in full due at the time of reservation,
please visit our website to reserve your booth.SPACE ASSIGNMENT & CANCELLATION POLICY
Exhibit Hours: Additional Badges:
Additional badges may be obtained at a cost of $300 per badge
Friday September 20th, 2019 (9:00am to 4:00pm)
plus applicable taxes.
Saturday September 21st, 2019 (9:00am to 4:00pm)
Cancellation Policy
Payments: Written notice of cancellation received by CFAS before March
14th, 2019, entitles an exhibitor to a full refund less a 25%
Booth reservations: Please click on the following link, and processing fee. If space is reduced, the net reduction of space
select your booth type: will be treated as a cancellation of space. No refund is made for
https://cfas.ca/cgi/page.cgi/sponsorship-opportunities.html cancellations received after March 15th, 2019. However, in the
CFAS staff will contact the exhibitor (in order of reservation event the cancelled space(s) is (are) resold and entire exhibit
received) and will confirm booth number and send out are sold out, CFAS will refund 90% of the cancelled exhibitor’s
agreement. payment. See full details on the reservation form/contract.Past CFAS 2017 Champion Sponsors Cougar Global Investments Meditech 1st Canada Inc.
EMD Serono Canada Inc Cryo Eggs International (CEI) Mellowood Medical Inc.
Ferring Pharmaceuticals Diamed Lab Supplies Mid-Atlantic Diagnostics Inc.
Supporters Merck Inc DiaSorin Canada Inc
Duchesnay Inc.
MNP
Ortho-Clinical Diagnostics
and 2017 Bronze Sponsors Elite IVF Ottawa Health Research Institute (OHRI)
EmbryoDirector.com OvaScience
Canadian Fertility Consulting
Embryo Donation International Pace Pharmacy And Compounding Experts
CooperGenomics
Embryotech Laboratories Inc. PacGenomics
Exhibitors Igenomix
LifeGlobal Group
EMD Serono Fertility Technologies
Eppendorf Canada Ltd.
Penetrating Innovations LLC
Philips Pfizer Canada
Marsh Canada Esaote Canada Praxair Healthcare
Origio European Sperm Bank USA PROCREA Cliniques
Outreach Health Group Fairfax Cryobank Quorum Technologies
Roche Diagnostics Canada Fertile Future ReproMed Ltd.
True North Imaging Fertilify Ridgewood Data Systems
YAD-TECH inc. FertiliTech Royal College of Physicians and Surgeons of
Fertility Matters Canada (RCPSC)
FertiTech Canada inc Samsung / by Apexium Medical Group Inc. SCSA
Past Exhibitors Diagnostics
Accreditation Canada Fisher Scientific
SCSA Diagnostics
Analogic Ultrasound Gene Security Network
Seattle Sperm Bank
ARSCI Inc. Genesis Genetics Canada
Siemens Health care Diagnostics
Assisted Human Reproduction Canada (AHRC) Genzyme Biosurgery Canada
Society for Reproduction and Fertility
Association of Professors of Obstetrics & Health Canada
Gynaecology of Canada (APOG) Somagen Diagnostics Inc.
Heenan Blaikie, LLP
BC Research Institute for Children’s and Synergyne ART Analytics Inc.
Illumina
Women’s Health The World Egg Bank
Infertility Database Systems (IDS)
Berlex Canada Inc. Theralogix
Institute of Human Development, Child and Youth
BORN Ontario Health Thermo Fisher Scientic
Can-Am Cryoservices Corp. INGfertility Ultrasonix Medical Corporation
Canadian Institutes of Health Research (CIHR) IntegraMed University of Ottawa
Celmatix IVFonline VitalAire Canada Inc.
Charles River Laboratories Inc. Janssen-ORTHO Vitrolife, Inc.
Clarius Mobile Health Jieying Laboratory inc. VWR International
Coast Reproductive Karl Storz Women to Women Technology Inc.
Cook Medical KPMG Wyeth-Ayerst Canada Inc.
Cooper Surgical Leica Microsystems Canada Xytex Corporation
Conception Technologies LifeAire Systems Zander Medical Supplies, Inc.
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