IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11

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IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
IEP Basics
ESCCO Welcome Week
2022-2023
Monday, August 8, 2022

                         Presented by Kristen Millet, Consultant
                                State Support Team, Region 11
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
Success Criteria
• I understand IEP legal requirements and
  timelines
• I can identify resources and information to
  assist me in writing and implementing
  compliant IEPs
• I understand district expectations and
  know who to contact if I have questions
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
Session Norms
• Be present

• Be polite

• Be proactive
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
Center yourself.

What is your learning
intention for this session?
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
Individualized Education Program

An IEP is a written, legal document
developed, reviewed and revised in a
meeting, consisting of an IEP team, to
best identify the specially designed
instruction, related services,
accommodations, modifications and
supports that a school will provide for a
child with a disability.
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
Sections of Ohio’s IEP
 1. Future Planning                 10. General Factors
 2. Special Instructional Factors   11. Least Restrictive Environment
 3. Profile                         12. Statewide and Districtwide
 4. Extended School Year               Testing
 5. Postsecondary Transition        13. Exemptions
 6. Measurable Annual Goals         14. Meeting Participants
 7. Specially Designed Services     15. Signatures
 8. Transportation                  16. Children with Visual
 9. Nonacademic and                     Impairments
    Extracurricular Activities
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
Cover Page
•   District of Residence:
     –   District where the student resides
•   District of Service:
     –   Educational Service Center of Central Ohio
•   Dates:
     –   IEP Start Date- (if possible) 2 weeks from meeting date
     –   IEP Ending Date- 1 year minus 1 day from the IEP meeting
         date
•   Other Information:
     –   Documentation of 3 attempts
           • **If documentation of attempts is not listed on the cover, they
              must be documented on a separate document and brought
              to the IEP meeting

     –   Parent Email

•   Other Information (as it pertains):
     – Safety concerns
            •   Flight risk
     –   Allergies
     –   Medical Information/ Plan
     –   English as a second language
     –   Need for interpreter and language
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
In the chat…

What is the maximum number of days any IEP
can be in effect?
IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
Section 1: Future Planning
•   Assists the IEP team in planning for a student’s future and
    considers long-term goals

•   Input from the family should be obtained prior to writing the IEP
    and shared with specific related service staff, if applicable
    – Parent-Teacher Conferences
    – Phone Calls
    – Future Planning Form (digital or hard copy)
    – Preschool: Transition Form
Section 2: Special Instructional Factors
                                           Check either “Yes” or “No” based on
                                           child’s needs.
                                           All items checked “Yes” must be
                                           addressed in the IEP.

                                           • If an area from above is repeatedly
                                             mentioned in the Profile or Present
                                             Level of Academic Achievement and
                                             Functional Performance, the box
                                             should be checked “yes” and
                                             addressed in the IEP.

                                           • If there is a behavior goal, the box
                                             should be checked “yes” stating the
                                             child has a behavior that impleads
                                             their learning
Section 3: Profile
ESCCO requires these headings to be used:

  – Statement of eligibility                                       – Current Interventions and Accommodations
     •   (Name) is eligible for special education under the        – State/ District Testing
         disability category of (listed from ETR)
  – Background/ Educational Information                            – RIMP
                                                                      •   For elementary students on a RIMP. Summarize
     •   Includes educational background                                  information about progress.
  – Concerns of the Parent                                         – Independence
  – Strengths and Interests                                           •   Include concerns with bathroom, feeding, navigating the
  – Weaknesses                                                            school environment, etc.
  – Learning Style                                                 – Progress Monitoring
  – Medical and Safety                                             – Related Service
     •   Includes any medical and safety information, including       •   Information added from related service providers
         medication taken                                          – Transition Planning
  – ETR Information                                                   •   For transition age students. Include information about
                                                                          adult living, work, education.
     •   Includes summary of results of the most recent ETR that
         are not addressed in the IEP
Section 3: Profile
ESCCO requires these headings to be used:
– Statement of eligibility                                             – Social-Emotional
   •   (Name) is eligible for special education under the disability   – Fine Motor/Sensory
       category of (listed from ETR)
– Background/ Educational Information                                  – Gross Motor
   • Includes educational background                                   – Language/Communication
– Concerns of the Parent                                               – ELA/COS
– Strengths and Interests                                                •   (Student) was administered the ELA (Early Learning
                                                                             Assessment in (Fall/Spring) of (year). Student demonstrated
– Weaknesses                                                                 relative strengths in the following
– Learning Style                                                             areas:._________________________. Student demonstrated
                                                                             relative areas of need in the following areas:
– Medical and Safety                                                         _________________. (if the student has been given the ELA
   •   Includes any medical and safety information, including                more than once, note any areas of improvement and list the
                                                                             previous date of administering). Preschool scores are
       medication taken
– ETR Information                                                            summarized through the COS (Child Outcomes Summary)
                                                                             which looks at the developmental areas of social/emotional,
   •   Includes summary of results of the most recent ETR that are           cognition and adaptive skills. Each area is scored on a scale
       not addressed in the IEP                                              from 1-7. (Student's) scores were as follows:
– Current Interventions and Accommodations                                   (#)social/emotional, (#) cognition, and (#) adaptive skills.
– Adaptive
– Pre-academics/Cognitive
In the chat…

True or False: It is acceptable to copy/paste ETR
information directly into the IEP.
Section 4: Extended School Year

• ESY is based on IEP data, typically over long breaks from
  learning
  • Based on regression and recoupment

•   Depending on the effective dates of the IEP, the team may consider to collect
    further data to determine if ESY services are appropriate
Section 5: Post Secondary Transition

Revisions to the Ohio Revised Code
3323.011
• Requires that full transition plan for a
  student be included in the IEP if the
  student turns 14 during the life of the IEP,
  and thereafter.

•   Additionally, the law requires that the
    employment goal be related to
    employment in a competitive environment
    in which workers are integrated regardless
    of disability.
Indicator 13 Checklist
Optional
Section 5: Post Secondary Transition
•    Begins at age 14
     – If a student will turn 14 during the IEP year, they must have transition services in their IEP
     – When a student moves in, check that the age and transition services are correctly identified (amend
         if not)
     –   Beginning at age 14 and every year thereafter: the student MUST be invited, but is not required
         to attend

•    You must notify the parents of the following:
     –   Purpose of the meeting
     –   Child has been invited
     –   If any outside agency will be invited

    The child’s parents must be notified and provide consent before any other agency representative can
                                          be invited to this meeting.
Section 5: Post Secondary Transition
                       • Measurable Postsecondary Goals
                            • Education/Training
                            • Competitive Integrated Employment
                            • Independent Living, if data supports a need

                       • Age-Appropriate Assessment (AATA)
                            • Indicate student’s interests, needs and strengths (PINS)

                       • Transition Service/Activity
                            • Evidence Indicating completion of the transition Service/Activity

                       • State "other- transition log"
                            • Teachers can mark "work samples" or "checklists", but will still have to
                              complete the transition log for the school year as an ESC requirement.

                       • Target date for Child to Graduate
Transition Progress Report
(OP-6B)
Section 6: Goals
•   Present Levels of Performance (PLOP)
•   Goal
•   Progress Monitoring and Reporting
•   Objectives
•   Frequency of Written Reporting Toward Goal Mastery
Section 6: Present Level of Academic Achievement and Functional
Performance (PLOP)
ESCCO requires that you use the following headings:

• Progress Monitoring
  – Include a summary of progress of current goal(s)/objectives related to the new goal/objectives
• Interventions/ Accommodations
  – Include current interventions and accommodations for the specific subject that the student responds to
• Baseline Data
   – Include current data of the listed goal and objectives, written in measurable terms.The measurement is
     consistent with what is written as the goal and objectives. (Think: How does the student currently perform the
     skill?)
• Assessment Data
  – Include data from assessments (MAP, ULS, etc.) on the subject matter.
• Effect on Access to General Curriculum
   – Include a statement of what typically developing children are expected to do (based on state standards).
Section 6: Goal
• Goals should be written as overarching skills
  – What is the skill that the student needs to master?
  – One subject may have multiple goals

• Objectives should be written to provide skills needed to
 master the goal
 – Objectives should only include skills connected with the
   goal
6 Conditions for Developing Measurable Goals and Objectives
 1. Under what conditions?
    – Describe the situation, setting or given materials that needs to be in place
 2. Who?
    – The child
 3. Will do what?
    – Observable behavior describing what the child will do to complete the goal/objective
 4. To what level or degree?
           1. How many times the behavior must be observed to consider the goal/objective mastered
           2. The level of achievement required
                        -Avoid using unlimited cues/faded prompting

 5. In what length of time?
    – Timeframe to complete goal or objectives (no ranges)
 6. How will progress be measured?
    – Select method(s) from the list on the IEP form
    – The same method checked should be stated in the goal, objectives.
Section 6: Example of a Measurable Annual Goal
with Benchmarked Objectives

Goal: Given a passage at his instructional reading level, Paul will accurately read the
selection at a rate of 100 words per minute on 3 consecutive passage timings, by the end of
the IEP as measured by curriculum-based assessments.
•   Objective 1: Given a beginning third grade reading passage, Paul will accurately read the
    selection at a rate of 40 words per minute on 3 consecutive passage timings by the end of
    the first grading period, as measured by curriculum-based assessments.
•   Objective 2: Given an end of third grade reading passage, Paul will accurately read the
    selection at a rate of 60 words per minute on 3 consecutive passage timings by the end of
    the second grading period, as measured by curriculum-based assessments.
•   Objective 3: Given a beginning of fourth grade reading passage, Paul will accurately read
    the selection at a rate of 80 words per minute on 3 consecutive passage timings by the end
    of the third grading period, as measured by curriculum-based assessments.
Section 6: Example of a Measurable Annual Goal with Objectives
Goal: Given a 7th grade writing prompt, Joe will write a complete paragraph with a topic sentence,
supporting evidence and a conclusion with 100% accuracy in 4 out of 5 trials by the end of the IEP
as measured by work samples.

•   Objective 1: Given a 7th grade writing prompt, Joe will write a topic sentence which expresses
    the main idea with 100% accuracy 4 out of 5 times by the end of the IEP as measured by work
    samples.

•   Objective 2: Given a 7th grade writing prompt with a topic sentence, Joe will write 3 sentences
    supporting the topic with 100% accuracy 4 out of 5 times by the end of the IEP as measured by
    work samples.

•   Objective 3: Given a 7th grade writing prompt with a topic sentence and supporting sentences,
    Joe will write a concluding sentence with 100% accuracy 4 out of 5 times by the end of the IEP
    as measured by work samples.
Section 6: Progress Monitoring and Reporting
                                               Reminders:
                                               - If you choose multiple
                                                 methods for measuring
                                                 progress, you must use
                                                 ALL of them each time
                                                 you collect data on that
                                                 goal

                                               - Progress reports must be
                                                 issued to families EACH
                                                 time report cards or
                                                 interims are issued to the
                                                 student body by the
                                                 district
Methods for Measuring the Student’s Progress Toward Annual Goal:
ESC Guidelines
•   ESCCO Preferred Methods:
    – Checklists
    – Work Samples
•   When Observation is used as a data collection
    method, there must be a written record other than
    the checklist or data sheet

•   Avoid Running Records unless it is for reading
    performance as a student reads a benchmarked
    book

•   Do Not Use Anecdotal Records as a data collection
    method
Data Collection
•   Data should be kept on each IEP goal AND objectives and
    reported according to district’s timeline

•   Storing Data:
    – 1 "folder" for the life of the IEP (effective start date through end
      date)
       •   Based on method stated on student’s IEP.
       •   Data to be taken in Review 360, through checklists or work
           samples
       •   Data will be uploaded to a virtual file
       •   Your coordinator will give specifics directions as to how the data
           should be stored
       •   The only data that needs to be stored is the data/evidence that
           supports the student's progress and which is reported on the
           progress reported according to the IEP.
How to Collect Meaningful Data
Using a Checklist
•   Sample Objective: After reading a short story, student will correctly answer
    "wh" questions with 80% accuracy on 3 consecutive sessions as measured
    by a checklist

    – Develop 10 "wh" questions per a story to ask student to answer
    – Tally correct number of student responses
    – Record on checklist yes/no if student met criteria (8 out of 10 correct
      responses)
    – File the completed checklist in data collection folder each grading period
Sample Checklist
How to Collect Meaningful Data
Using Work Samples

•   Sample Objective: Given scissors and a drawn model, Student will cut out a 4-
    inch circle, keeping within ¼ inch guidelines, on 3 of 5 trials over 3
    consecutive sessions, as measured by work samples.

    – Collect a minimum of 3 work samples that meet criteria on 3 separate
      occasions (this is a total of 9 work samples)

    – The 3 sessions must be consecutive to reach mastery

    – Each work sample must be dated, including the year
Section 6: Progress Reporting
•   Progress reports must be provided to the child’s parents at least as often as
    report cards and interim reports are issued in your building to the general
    student population.
    -   e.g., School district issues interim reports to all students every 4.5 weeks, and grade
        cards every 9 weeks; Your requirement would be to issue an IEP progress report every
        4.5 weeks
    -   If the school district only issues interims to specific groups of students (those failing a
        class, those whose GPA is below a specified threshold, etc), then you would only be
        required to provide a progress report every 9 weeks

•   Use the same unit/method of measurement when describing mastery toward
    the goal that was used in present levels of performance and will be used in the
    progress reports.
    - Baseline: Student is able to print 10 out of 26 uppercase letters, 1 out of 5 trials.
    - Progress: Student is able to print 15 out of 26 uppercase letters, 3 out of 5 trials as
    measured by work samples.
Section 7: Specially Designed Instruction

Types of Service: Describe the content, methodology,
or delivery of instruction using action words
  – Specially designed instruction
  – Related services
  – Assistive technology
  – Accommodations
  – Modifications
  – Support for school personnel
  – Service(s) to support medical needs
Section 7: Specially Designed Instruction
•   Each box outlining specially designed instruction service can only address one skill
    –       SDI in reading decoding separate from SDI in mathematical problem solving

•   The IEP must specify the special education services, related, and other support services
    that are needed to implement the goals and objectives, including:
        •     The size of the instructional grouping
              –   ex. small group (size must be defined), one-on-one / individual
        •    The specific service and a description of the service (HOW is the instruction specialized? What are you doing
             with this student that the general education population would not necessarily receive as part of their typical
             instruction?)
        •    Who is providing the service
              –   ex. intervention specialist, speech therapist

•   The IEP may specify more than one service or provider for one goal
        •     i.e. Social Skills / Communication might be addressed by the IS and the SLP
Section 7: Specially Designed Instruction

A program name should not be used in this section. Instead, provide
a description of what the program is designed to do.
  – Example: Instead of citing Orton Gillingham, use “A multisensory
    approach to reading with an emphasis on fluency and
    comprehension.”
Section 7: Specially Designed Instruction
Specially Designed Instruction should include:
   §   Method of delivery
   §   Content
   §   Methodology

Examples:
• Small group instruction (delivery) in addition skills (content) using manipulatives and
  multiple opportunities for practice (methodology).
• Individual reading instruction (delivery) to build fluency (content) using decoding
  practice with word families, sight word review and repeated reading (methodology).
• Small group instruction (delivery) to develop turn taking skills (content) through social
  modeling, demonstrations, and repeated practice with peers (methodology).
Section 7: Provider
Who will be providing this instruction?
• Only the title of the individual(s) is needed (no names!)
•   The IEP must be clear as to which service providers are providing which
    services

•   Each service provider will designate services separately

•   Aide/paraprofessional support goes under Accommodations and Support for
    School Personnel

•   The Intervention Specialist is always the person responsible for delivery of SDI
    and implementation of the IEP
Section 7: Location of Service
• The specific location where the service is being provided.
    • Examples: Specialized Learning Environment, General Education
      Classroom, Preschool Classroom, Designated Gross Motor Area

• If a service is provided in multiple locations, each should be listed
   separately
Section 7: Time
• Amount of Time
    – Amount of time instruction will be given toward the implementation of the specific goal, not
      amount of time in a class period or instructional period
    – The amount of time must reflect the need of the individual student.
• Frequency of Service
    – Aligned with the amount of time
    – Can be daily, weekly, monthly
      •   ”based on when students are in school”

•   ESC Requirement: **IEP minutes should be tracked on a spreadsheet
Section 7: Related Services
Section 7: Related Services
§   Each related service is placed in its own box, with its own description (content,
    methodology, delivery of service) of what that service will address / be
    provided to the student

§   ‘Amount’ and ‘Frequency’ applies to the amount of time instruction will be
    provided regarding the goal(s) listed
    §   Each goal must be in a separate box
    §   Individual and group services are listed separately

§   The location in which the related service will be provided must be clearly
    identified

    ** The amount of related service minutes a student receives should always be
                    individualized to the needs of that student**
Related Services as Specially Designed Instruction

•   SDI can be provided as a “stand-alone” service by the related service
    provider

     • For example, if the student’s primary disability category is identified as
       Speech / Language Impairment and the student does not require any
       specially designed instruction by an intervention specialist, the S/L service is
       now specially designed instruction (rather than a related service)
Section 7: Assistive Technology
Section 7: Assistive Technology
300.105
(a) Each public agency must ensure that assistive technology devices
or assistive technology services, or both, as those terms are defined in
Sec. 300.5 and 300.6, respectively, are made available to a child with a
disability if required as a part of the child's--
         – (1) Special education under Sec. 300.36;
         – (2) Related services under Sec. 300.34; or
         – (3) Supplementary aids and services under Sec. 300.38 &
         300.114(a)(2)(ii).

(b) On a case-by-case basis, the use of school-purchased assistive
technology devices in a child's home or in other settings is required if
the child's IEP Team determines that the child needs access to those
devices in order to receive FAPE.
Section 7: Assistive Technology

•   An assistive technology device means any item, piece
    of equipment, or product system, whether acquired
    commercially off the shelf, modified or customized, that
    is used to increase, maintain or improve the functional
    capabilities of a student with a disability.

•   An assistive technology service is any service that
    directly assists a child with a disability in the selection,
    acquisition, or use of an assistive technology device.
Section 7: Assistive Technology
• Includes:
  – Devices and services that are FAPE required
  – High tech and low tech supports
    • i.e. calculator, pencil grip, FM system, LAMP, eye gaze system
• Must describe how and when that service is to be used
• Proprietary names (i.e. iPad, PECS) should not be used
• A surgically implanted device is NOT assistive technology
Section 7: Accommodations

    Can include, but is not limited to:
    • Presentation of material
    • Student alternate responses
    • Setting/Timing/Scheduling
    • Conditions/Criteria for implementation
Section 7: Accommodations
• An accommodation means making changes in the way materials
  are presented or in the way students respond to the materials, as
  well as changes in setting, timing and scheduling, with the
  expectation that the student will reach the standard set for all
  students.

    • Changes in the way materials are presented or in the way the student
      demonstrates learning, as well as in setting, timing, scheduling

    • The expectation is that the accommodation will assist the student in
      reaching the learning standard set for all children

    • What a student needs all the time
Section 7: Accommodations
•    Several accommodations can be listed in the same box but should be listed
     separately by provider

•    Conditions of the accommodations must be specified (when, where, and on
     what are they being utilized?)
    – The use of “extended time” should be defined by how much extra time a
      student should receive (1.5x that of peers, 2x that of peers, etc) and for
      what activity (e.g. tests, projects, essay)

•   Some accommodations may be acceptable for classroom instruction but not
    statewide testing (i.e. material read aloud)
    – Do not use “as needed"- always explain when it is needed
Section 7: Accommodations

   One-on-one direct aide services must be
      documented in Accommodations*

      * USM Transcript IEP Part 2, Page 5, Slide 15 4/14/20
Section 7: Accommodations for State and District Assessments

• If accommodations are
  needed for state and district
  assessments, they must also
  be listed in Section 7, under
  Accommodations.

• If the accommodation is
  something they do not need
  and use daily, it cannot be
  listed as a State/District
  accommodation

• "Per Testing Protocol"
Examples of Accommodations
 – Extended time on tests: double amount of time

 – Extended time for assignment completion: up to 2 days
 – Two scheduled 5-minute breaks per hour

 – Preferential seating near instructor to accommodate hearing loss in
  right ear

 – Human reader (for text over 5th grade)

 – Familiar test administrator
Section 7: Modifications
Section 7: Modifications
•   Modifications are changes made to the content that students are expected
    to learn, where amount or complexity of materials is significantly altered
    from grade level curriculum expectations

      • If a student is accessing the Extended Standards, that should be
        stated here

•   Addresses the alteration of content, evaluation materials, and criteria to
    demonstrate understanding or performance
Section 7: Support for
School Personnel
Section 7: Support for School Personnel
•   This area documents interaction between adults

•   Identify the specific support provided, by whom, and when it will occur
    – Services provided by a teaching assistant/aide (one-on-one or classroom); training;
      resource materials; equipment
    – Transition Specialist to support school team and family with transition activities
•   Consultation is considered support for school personnel
    – Example: OT to provide consultation to classroom staff to monitor sensory diet
      activities for 30 minutes per quarter

    – If a related service is only providing Support for School Personnel, progress
      reports must be completed to document the outcome of the consultation.
ESC Specific: Consultation Log
Section 7: Service(s) to
Support Medical Needs
Section 7: Service(s) to Support Medical Needs
•   Medical services that the child needs to receive FAPE
•   May or may not be tied to specific goals
•   May also include school health services & school nurse
    services
•   Can include:
    –   medications that must be dispensed during the school day
    –   medical services, such as intermittent catheterization, feeding
        tube, or breathing therapy
Section 8: Transportation as a Related Service

                                                 • Beware of using
                                                   “door to door”

                                                 • In SWCS: “Closest
                                                   public access
                                                   provided by
                                                   SWCSD”
Section 8: Transportation as a Related Service (PRESCHOOL)
ESC Specific
• Unless services will take place in the home, all 3 questions should be
  responded to with yes
   • Reynoldsburg Preschool will answer no to question1

• If a private service will be providing transportation, the other box should read:
  District transportation is transporting the child from home to school and back.

• If the parents will be providing the transportation, the last question in the other
  box should read: Parents are transporting the child from home to school
  and back.
Section 9: Nonacademic and Extracurricular Activities

   (Name) will have the same opportunity to participate in
 nonacademic/extracurricular activities as their nondisabled
                           peers.
Section 10: General Factors

     "Regarding the Third Grade Guarantee, is the child on-track for reading?"
         • This is asking if the team has considered this, not if the child is on track
Section 11: Least Restrictive Environment
•   The IEP includes a justification for why the child was removed from the
    regular education classroom

•   Based on the needs of the child, not the child’s disability

•   The nature or severity of the disability is such that education in regular
    education classes, even with the use of supplementary aids and services,
    cannot be achieved satisfactorily
Section 11: School Age-Least Restrictive Environment

 Justify

Explain why the instruction or service cannot be delivered in the General
Education setting with non-disabled peers
• The presence of a disability alone is NOT a justification
• This includes ALL special education services, including related services
Section 11: Preschool-Least Restrictive Environment

•   An explanation of where services will take place needs to be included. This includes
    special education and related services.

•   Guidance as to terminology to use and what should be included in LRE statements will be
    provided by your coordinator.
Section 12: State and
District Wide Testing (ESC Specific)
• Teachers will need to fill out the Alternate
  Assessment Decision Making Tool for the
  student prior to the annual IEP review meeting
  (for any student in second grade going into
  third or above)

• Prior to the meeting, the AA Decision Making
  Tool will be reviewed by the teacher and
  coordinator

• During the IEP meeting, the team will review
  and discuss the decision
Section 13: Exemptions

 • Excusal for EOC
   exams can only be
   written into the IEP
   after the student takes
   the test, receives
   remediation, and
   takes the test again
Section 14: Meeting Participants

   Required Team Members:
   • Parent / guardian
   • Intervention Specialist
   • General Education Teacher
   • District Representative
Section 14: Meeting Participants
Meeting Participants
• Parents must be given the opportunity to participate; time and location must be mutually agreeable

•   District is responsible to ensure meetings are scheduled early enough so that all parties have the
    opportunity to attend
    – Alternative means of participation, phone conference, video conference must be documented
•    Meeting participant names should be added to the IEP prior to the meeting
    – Listing parents first is helpful in the process
•    If a team member who provided information and recommendations for the IEP will not be in
     attendance, the team member should sign in that portion of Section 14 prior to the meeting.

Team Member Excusal
• Additional form
• School District and parent must agree prior to the meeting
• Excused  members must provide input in the development of the IEP in writing to both the district
   and parent prior to the meeting
Section 15: Signatures
 • Pay close attention to where parents
   sign to ensure it is in the correct
   place

 • A hard copy of the Procedural
   Safeguards must be presented to
   the parent at least once per year

 • A copy of the IEP must be provided
   to the parent, at no cost, within 30
   calendar days of the meeting
Section 16: Children with
Visual Impairments
ESC’s IEP Timeline

                     Complete Final Progress Reports
IEP Pointers
    •   IEP meetings need to be scheduled well in advance

    •   Notify ALL team members of the meeting date and time

    •   Invite required AND non-required participants (PR-02)
        – Parent
        – Student (if 14 years or older)
        – District Representative
        – General Education Teacher
        – Intervention Specialist
    •   Document ALL attempts to contact parent
        – Documentation of attempts form on PB
        – If no response, call, send PR-02 home with student and send one via US mail,
          email if possible
ESC’s IEP Pointers

          1                         2                          3                       4
Once a draft of the IEP   Notify coordinator if the   Review and check       At the beginning of the
has been sent home,       parent indicates that       dates throughout the   meeting, let your
follow up with the        additional participants     document               coordinator know if an
parent prior to the       will be attending the                              invitation and/or
meeting                   meeting                                            excusal form need to
                                                                             be signed by the
                                                                             parent
ESC Specific:                                          • For the final progress reporting,
                                                         the document should reflect
SameGoal Follow Up                                       progress for all reporting periods
                                                          • Either all reporting periods
•   If a document is created and ends up not being
                                                            were copied and pasted in the
    needed, please delete the unused document
                                                            generated document
•   If it is unknown if the document can be deleted,      • OR the document with the
    please consult your coordinator                         other reporting periods is
                                                            attached to the newly
                                                            generated progress report
                                                            document
A Guide to Parent Rights in Special Education
(Procedural Safeguards)

   • Located on the ODE website
      • English + 21 languages
ODE Resources

•   ODE’s Universal Support Materials: https://education.ohio.gov/Topics/Special-
    Education/Special-Education-Monitoring-System/IDEA-Onsite-Reviews/OEC-Monitoring-
    Training-Materials

•   ODE’s Operating Standards for the Education of Children with Disabilities:
    https://education.ohio.gov/Topics/Special-Education/Federal-and-State-
    Requirements/Operational-Standards-and-Guidance

•   Parent Procedural Safeguards: https://education.ohio.gov/Topics/Special-Education/A-
    Guide-to-Parent-Rights-in-Special-Education

•   IDEA Monitoring Process Guide:
    https://education.ohio.gov/getattachment/Topics/Special-Education/Special-
    Education-Monitoring-System/IDEA-Onsite-Reviews/2022-2023-IDEA-Monitoring-
    Guide.pdf.aspx?lang=en-US
www.sst11.org
 for additional
resources and
    training
 opportunities
Success Criteria Revisited

• I understand IEP legal requirements and
  timelines
• I can identify resources and information to
  assist me in writing and implementing
  compliant IEPs
• I understand district expectations and
  know who to contact if I have questions
Contact Info

     @MrsMilletEDU
     @SSTRegion11
Questions?
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