IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 - Presented by Kristen Millet, Consultant State Support Team, Region 11
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IEP Basics ESCCO Welcome Week 2022-2023 Monday, August 8, 2022 Presented by Kristen Millet, Consultant State Support Team, Region 11
Success Criteria • I understand IEP legal requirements and timelines • I can identify resources and information to assist me in writing and implementing compliant IEPs • I understand district expectations and know who to contact if I have questions
Individualized Education Program An IEP is a written, legal document developed, reviewed and revised in a meeting, consisting of an IEP team, to best identify the specially designed instruction, related services, accommodations, modifications and supports that a school will provide for a child with a disability.
Sections of Ohio’s IEP 1. Future Planning 10. General Factors 2. Special Instructional Factors 11. Least Restrictive Environment 3. Profile 12. Statewide and Districtwide 4. Extended School Year Testing 5. Postsecondary Transition 13. Exemptions 6. Measurable Annual Goals 14. Meeting Participants 7. Specially Designed Services 15. Signatures 8. Transportation 16. Children with Visual 9. Nonacademic and Impairments Extracurricular Activities
Cover Page • District of Residence: – District where the student resides • District of Service: – Educational Service Center of Central Ohio • Dates: – IEP Start Date- (if possible) 2 weeks from meeting date – IEP Ending Date- 1 year minus 1 day from the IEP meeting date • Other Information: – Documentation of 3 attempts • **If documentation of attempts is not listed on the cover, they must be documented on a separate document and brought to the IEP meeting – Parent Email • Other Information (as it pertains): – Safety concerns • Flight risk – Allergies – Medical Information/ Plan – English as a second language – Need for interpreter and language
Section 1: Future Planning • Assists the IEP team in planning for a student’s future and considers long-term goals • Input from the family should be obtained prior to writing the IEP and shared with specific related service staff, if applicable – Parent-Teacher Conferences – Phone Calls – Future Planning Form (digital or hard copy) – Preschool: Transition Form
Section 2: Special Instructional Factors Check either “Yes” or “No” based on child’s needs. All items checked “Yes” must be addressed in the IEP. • If an area from above is repeatedly mentioned in the Profile or Present Level of Academic Achievement and Functional Performance, the box should be checked “yes” and addressed in the IEP. • If there is a behavior goal, the box should be checked “yes” stating the child has a behavior that impleads their learning
Section 3: Profile ESCCO requires these headings to be used: – Statement of eligibility – Current Interventions and Accommodations • (Name) is eligible for special education under the – State/ District Testing disability category of (listed from ETR) – Background/ Educational Information – RIMP • For elementary students on a RIMP. Summarize • Includes educational background information about progress. – Concerns of the Parent – Independence – Strengths and Interests • Include concerns with bathroom, feeding, navigating the – Weaknesses school environment, etc. – Learning Style – Progress Monitoring – Medical and Safety – Related Service • Includes any medical and safety information, including • Information added from related service providers medication taken – Transition Planning – ETR Information • For transition age students. Include information about adult living, work, education. • Includes summary of results of the most recent ETR that are not addressed in the IEP
Section 3: Profile ESCCO requires these headings to be used: – Statement of eligibility – Social-Emotional • (Name) is eligible for special education under the disability – Fine Motor/Sensory category of (listed from ETR) – Background/ Educational Information – Gross Motor • Includes educational background – Language/Communication – Concerns of the Parent – ELA/COS – Strengths and Interests • (Student) was administered the ELA (Early Learning Assessment in (Fall/Spring) of (year). Student demonstrated – Weaknesses relative strengths in the following – Learning Style areas:._________________________. Student demonstrated relative areas of need in the following areas: – Medical and Safety _________________. (if the student has been given the ELA • Includes any medical and safety information, including more than once, note any areas of improvement and list the previous date of administering). Preschool scores are medication taken – ETR Information summarized through the COS (Child Outcomes Summary) which looks at the developmental areas of social/emotional, • Includes summary of results of the most recent ETR that are cognition and adaptive skills. Each area is scored on a scale not addressed in the IEP from 1-7. (Student's) scores were as follows: – Current Interventions and Accommodations (#)social/emotional, (#) cognition, and (#) adaptive skills. – Adaptive – Pre-academics/Cognitive
In the chat… True or False: It is acceptable to copy/paste ETR information directly into the IEP.
Section 4: Extended School Year • ESY is based on IEP data, typically over long breaks from learning • Based on regression and recoupment • Depending on the effective dates of the IEP, the team may consider to collect further data to determine if ESY services are appropriate
Section 5: Post Secondary Transition Revisions to the Ohio Revised Code 3323.011 • Requires that full transition plan for a student be included in the IEP if the student turns 14 during the life of the IEP, and thereafter. • Additionally, the law requires that the employment goal be related to employment in a competitive environment in which workers are integrated regardless of disability.
Indicator 13 Checklist Optional
Section 5: Post Secondary Transition • Begins at age 14 – If a student will turn 14 during the IEP year, they must have transition services in their IEP – When a student moves in, check that the age and transition services are correctly identified (amend if not) – Beginning at age 14 and every year thereafter: the student MUST be invited, but is not required to attend • You must notify the parents of the following: – Purpose of the meeting – Child has been invited – If any outside agency will be invited The child’s parents must be notified and provide consent before any other agency representative can be invited to this meeting.
Section 5: Post Secondary Transition • Measurable Postsecondary Goals • Education/Training • Competitive Integrated Employment • Independent Living, if data supports a need • Age-Appropriate Assessment (AATA) • Indicate student’s interests, needs and strengths (PINS) • Transition Service/Activity • Evidence Indicating completion of the transition Service/Activity • State "other- transition log" • Teachers can mark "work samples" or "checklists", but will still have to complete the transition log for the school year as an ESC requirement. • Target date for Child to Graduate
Transition Progress Report (OP-6B)
Section 6: Goals • Present Levels of Performance (PLOP) • Goal • Progress Monitoring and Reporting • Objectives • Frequency of Written Reporting Toward Goal Mastery
Section 6: Present Level of Academic Achievement and Functional Performance (PLOP) ESCCO requires that you use the following headings: • Progress Monitoring – Include a summary of progress of current goal(s)/objectives related to the new goal/objectives • Interventions/ Accommodations – Include current interventions and accommodations for the specific subject that the student responds to • Baseline Data – Include current data of the listed goal and objectives, written in measurable terms.The measurement is consistent with what is written as the goal and objectives. (Think: How does the student currently perform the skill?) • Assessment Data – Include data from assessments (MAP, ULS, etc.) on the subject matter. • Effect on Access to General Curriculum – Include a statement of what typically developing children are expected to do (based on state standards).
Section 6: Goal • Goals should be written as overarching skills – What is the skill that the student needs to master? – One subject may have multiple goals • Objectives should be written to provide skills needed to master the goal – Objectives should only include skills connected with the goal
6 Conditions for Developing Measurable Goals and Objectives 1. Under what conditions? – Describe the situation, setting or given materials that needs to be in place 2. Who? – The child 3. Will do what? – Observable behavior describing what the child will do to complete the goal/objective 4. To what level or degree? 1. How many times the behavior must be observed to consider the goal/objective mastered 2. The level of achievement required -Avoid using unlimited cues/faded prompting 5. In what length of time? – Timeframe to complete goal or objectives (no ranges) 6. How will progress be measured? – Select method(s) from the list on the IEP form – The same method checked should be stated in the goal, objectives.
Section 6: Example of a Measurable Annual Goal with Benchmarked Objectives Goal: Given a passage at his instructional reading level, Paul will accurately read the selection at a rate of 100 words per minute on 3 consecutive passage timings, by the end of the IEP as measured by curriculum-based assessments. • Objective 1: Given a beginning third grade reading passage, Paul will accurately read the selection at a rate of 40 words per minute on 3 consecutive passage timings by the end of the first grading period, as measured by curriculum-based assessments. • Objective 2: Given an end of third grade reading passage, Paul will accurately read the selection at a rate of 60 words per minute on 3 consecutive passage timings by the end of the second grading period, as measured by curriculum-based assessments. • Objective 3: Given a beginning of fourth grade reading passage, Paul will accurately read the selection at a rate of 80 words per minute on 3 consecutive passage timings by the end of the third grading period, as measured by curriculum-based assessments.
Section 6: Example of a Measurable Annual Goal with Objectives Goal: Given a 7th grade writing prompt, Joe will write a complete paragraph with a topic sentence, supporting evidence and a conclusion with 100% accuracy in 4 out of 5 trials by the end of the IEP as measured by work samples. • Objective 1: Given a 7th grade writing prompt, Joe will write a topic sentence which expresses the main idea with 100% accuracy 4 out of 5 times by the end of the IEP as measured by work samples. • Objective 2: Given a 7th grade writing prompt with a topic sentence, Joe will write 3 sentences supporting the topic with 100% accuracy 4 out of 5 times by the end of the IEP as measured by work samples. • Objective 3: Given a 7th grade writing prompt with a topic sentence and supporting sentences, Joe will write a concluding sentence with 100% accuracy 4 out of 5 times by the end of the IEP as measured by work samples.
Section 6: Progress Monitoring and Reporting Reminders: - If you choose multiple methods for measuring progress, you must use ALL of them each time you collect data on that goal - Progress reports must be issued to families EACH time report cards or interims are issued to the student body by the district
Methods for Measuring the Student’s Progress Toward Annual Goal: ESC Guidelines • ESCCO Preferred Methods: – Checklists – Work Samples • When Observation is used as a data collection method, there must be a written record other than the checklist or data sheet • Avoid Running Records unless it is for reading performance as a student reads a benchmarked book • Do Not Use Anecdotal Records as a data collection method
Data Collection • Data should be kept on each IEP goal AND objectives and reported according to district’s timeline • Storing Data: – 1 "folder" for the life of the IEP (effective start date through end date) • Based on method stated on student’s IEP. • Data to be taken in Review 360, through checklists or work samples • Data will be uploaded to a virtual file • Your coordinator will give specifics directions as to how the data should be stored • The only data that needs to be stored is the data/evidence that supports the student's progress and which is reported on the progress reported according to the IEP.
How to Collect Meaningful Data Using a Checklist • Sample Objective: After reading a short story, student will correctly answer "wh" questions with 80% accuracy on 3 consecutive sessions as measured by a checklist – Develop 10 "wh" questions per a story to ask student to answer – Tally correct number of student responses – Record on checklist yes/no if student met criteria (8 out of 10 correct responses) – File the completed checklist in data collection folder each grading period
Sample Checklist
How to Collect Meaningful Data Using Work Samples • Sample Objective: Given scissors and a drawn model, Student will cut out a 4- inch circle, keeping within ¼ inch guidelines, on 3 of 5 trials over 3 consecutive sessions, as measured by work samples. – Collect a minimum of 3 work samples that meet criteria on 3 separate occasions (this is a total of 9 work samples) – The 3 sessions must be consecutive to reach mastery – Each work sample must be dated, including the year
Section 6: Progress Reporting • Progress reports must be provided to the child’s parents at least as often as report cards and interim reports are issued in your building to the general student population. - e.g., School district issues interim reports to all students every 4.5 weeks, and grade cards every 9 weeks; Your requirement would be to issue an IEP progress report every 4.5 weeks - If the school district only issues interims to specific groups of students (those failing a class, those whose GPA is below a specified threshold, etc), then you would only be required to provide a progress report every 9 weeks • Use the same unit/method of measurement when describing mastery toward the goal that was used in present levels of performance and will be used in the progress reports. - Baseline: Student is able to print 10 out of 26 uppercase letters, 1 out of 5 trials. - Progress: Student is able to print 15 out of 26 uppercase letters, 3 out of 5 trials as measured by work samples.
Section 7: Specially Designed Instruction Types of Service: Describe the content, methodology, or delivery of instruction using action words – Specially designed instruction – Related services – Assistive technology – Accommodations – Modifications – Support for school personnel – Service(s) to support medical needs
Section 7: Specially Designed Instruction • Each box outlining specially designed instruction service can only address one skill – SDI in reading decoding separate from SDI in mathematical problem solving • The IEP must specify the special education services, related, and other support services that are needed to implement the goals and objectives, including: • The size of the instructional grouping – ex. small group (size must be defined), one-on-one / individual • The specific service and a description of the service (HOW is the instruction specialized? What are you doing with this student that the general education population would not necessarily receive as part of their typical instruction?) • Who is providing the service – ex. intervention specialist, speech therapist • The IEP may specify more than one service or provider for one goal • i.e. Social Skills / Communication might be addressed by the IS and the SLP
Section 7: Specially Designed Instruction A program name should not be used in this section. Instead, provide a description of what the program is designed to do. – Example: Instead of citing Orton Gillingham, use “A multisensory approach to reading with an emphasis on fluency and comprehension.”
Section 7: Specially Designed Instruction Specially Designed Instruction should include: § Method of delivery § Content § Methodology Examples: • Small group instruction (delivery) in addition skills (content) using manipulatives and multiple opportunities for practice (methodology). • Individual reading instruction (delivery) to build fluency (content) using decoding practice with word families, sight word review and repeated reading (methodology). • Small group instruction (delivery) to develop turn taking skills (content) through social modeling, demonstrations, and repeated practice with peers (methodology).
Section 7: Provider Who will be providing this instruction? • Only the title of the individual(s) is needed (no names!) • The IEP must be clear as to which service providers are providing which services • Each service provider will designate services separately • Aide/paraprofessional support goes under Accommodations and Support for School Personnel • The Intervention Specialist is always the person responsible for delivery of SDI and implementation of the IEP
Section 7: Location of Service • The specific location where the service is being provided. • Examples: Specialized Learning Environment, General Education Classroom, Preschool Classroom, Designated Gross Motor Area • If a service is provided in multiple locations, each should be listed separately
Section 7: Time • Amount of Time – Amount of time instruction will be given toward the implementation of the specific goal, not amount of time in a class period or instructional period – The amount of time must reflect the need of the individual student. • Frequency of Service – Aligned with the amount of time – Can be daily, weekly, monthly • ”based on when students are in school” • ESC Requirement: **IEP minutes should be tracked on a spreadsheet
Section 7: Related Services
Section 7: Related Services § Each related service is placed in its own box, with its own description (content, methodology, delivery of service) of what that service will address / be provided to the student § ‘Amount’ and ‘Frequency’ applies to the amount of time instruction will be provided regarding the goal(s) listed § Each goal must be in a separate box § Individual and group services are listed separately § The location in which the related service will be provided must be clearly identified ** The amount of related service minutes a student receives should always be individualized to the needs of that student**
Related Services as Specially Designed Instruction • SDI can be provided as a “stand-alone” service by the related service provider • For example, if the student’s primary disability category is identified as Speech / Language Impairment and the student does not require any specially designed instruction by an intervention specialist, the S/L service is now specially designed instruction (rather than a related service)
Section 7: Assistive Technology
Section 7: Assistive Technology 300.105 (a) Each public agency must ensure that assistive technology devices or assistive technology services, or both, as those terms are defined in Sec. 300.5 and 300.6, respectively, are made available to a child with a disability if required as a part of the child's-- – (1) Special education under Sec. 300.36; – (2) Related services under Sec. 300.34; or – (3) Supplementary aids and services under Sec. 300.38 & 300.114(a)(2)(ii). (b) On a case-by-case basis, the use of school-purchased assistive technology devices in a child's home or in other settings is required if the child's IEP Team determines that the child needs access to those devices in order to receive FAPE.
Section 7: Assistive Technology • An assistive technology device means any item, piece of equipment, or product system, whether acquired commercially off the shelf, modified or customized, that is used to increase, maintain or improve the functional capabilities of a student with a disability. • An assistive technology service is any service that directly assists a child with a disability in the selection, acquisition, or use of an assistive technology device.
Section 7: Assistive Technology • Includes: – Devices and services that are FAPE required – High tech and low tech supports • i.e. calculator, pencil grip, FM system, LAMP, eye gaze system • Must describe how and when that service is to be used • Proprietary names (i.e. iPad, PECS) should not be used • A surgically implanted device is NOT assistive technology
Section 7: Accommodations Can include, but is not limited to: • Presentation of material • Student alternate responses • Setting/Timing/Scheduling • Conditions/Criteria for implementation
Section 7: Accommodations • An accommodation means making changes in the way materials are presented or in the way students respond to the materials, as well as changes in setting, timing and scheduling, with the expectation that the student will reach the standard set for all students. • Changes in the way materials are presented or in the way the student demonstrates learning, as well as in setting, timing, scheduling • The expectation is that the accommodation will assist the student in reaching the learning standard set for all children • What a student needs all the time
Section 7: Accommodations • Several accommodations can be listed in the same box but should be listed separately by provider • Conditions of the accommodations must be specified (when, where, and on what are they being utilized?) – The use of “extended time” should be defined by how much extra time a student should receive (1.5x that of peers, 2x that of peers, etc) and for what activity (e.g. tests, projects, essay) • Some accommodations may be acceptable for classroom instruction but not statewide testing (i.e. material read aloud) – Do not use “as needed"- always explain when it is needed
Section 7: Accommodations One-on-one direct aide services must be documented in Accommodations* * USM Transcript IEP Part 2, Page 5, Slide 15 4/14/20
Section 7: Accommodations for State and District Assessments • If accommodations are needed for state and district assessments, they must also be listed in Section 7, under Accommodations. • If the accommodation is something they do not need and use daily, it cannot be listed as a State/District accommodation • "Per Testing Protocol"
Examples of Accommodations – Extended time on tests: double amount of time – Extended time for assignment completion: up to 2 days – Two scheduled 5-minute breaks per hour – Preferential seating near instructor to accommodate hearing loss in right ear – Human reader (for text over 5th grade) – Familiar test administrator
Section 7: Modifications
Section 7: Modifications • Modifications are changes made to the content that students are expected to learn, where amount or complexity of materials is significantly altered from grade level curriculum expectations • If a student is accessing the Extended Standards, that should be stated here • Addresses the alteration of content, evaluation materials, and criteria to demonstrate understanding or performance
Section 7: Support for School Personnel
Section 7: Support for School Personnel • This area documents interaction between adults • Identify the specific support provided, by whom, and when it will occur – Services provided by a teaching assistant/aide (one-on-one or classroom); training; resource materials; equipment – Transition Specialist to support school team and family with transition activities • Consultation is considered support for school personnel – Example: OT to provide consultation to classroom staff to monitor sensory diet activities for 30 minutes per quarter – If a related service is only providing Support for School Personnel, progress reports must be completed to document the outcome of the consultation.
ESC Specific: Consultation Log
Section 7: Service(s) to Support Medical Needs
Section 7: Service(s) to Support Medical Needs • Medical services that the child needs to receive FAPE • May or may not be tied to specific goals • May also include school health services & school nurse services • Can include: – medications that must be dispensed during the school day – medical services, such as intermittent catheterization, feeding tube, or breathing therapy
Section 8: Transportation as a Related Service • Beware of using “door to door” • In SWCS: “Closest public access provided by SWCSD”
Section 8: Transportation as a Related Service (PRESCHOOL) ESC Specific • Unless services will take place in the home, all 3 questions should be responded to with yes • Reynoldsburg Preschool will answer no to question1 • If a private service will be providing transportation, the other box should read: District transportation is transporting the child from home to school and back. • If the parents will be providing the transportation, the last question in the other box should read: Parents are transporting the child from home to school and back.
Section 9: Nonacademic and Extracurricular Activities (Name) will have the same opportunity to participate in nonacademic/extracurricular activities as their nondisabled peers.
Section 10: General Factors "Regarding the Third Grade Guarantee, is the child on-track for reading?" • This is asking if the team has considered this, not if the child is on track
Section 11: Least Restrictive Environment • The IEP includes a justification for why the child was removed from the regular education classroom • Based on the needs of the child, not the child’s disability • The nature or severity of the disability is such that education in regular education classes, even with the use of supplementary aids and services, cannot be achieved satisfactorily
Section 11: School Age-Least Restrictive Environment Justify Explain why the instruction or service cannot be delivered in the General Education setting with non-disabled peers • The presence of a disability alone is NOT a justification • This includes ALL special education services, including related services
Section 11: Preschool-Least Restrictive Environment • An explanation of where services will take place needs to be included. This includes special education and related services. • Guidance as to terminology to use and what should be included in LRE statements will be provided by your coordinator.
Section 12: State and District Wide Testing (ESC Specific) • Teachers will need to fill out the Alternate Assessment Decision Making Tool for the student prior to the annual IEP review meeting (for any student in second grade going into third or above) • Prior to the meeting, the AA Decision Making Tool will be reviewed by the teacher and coordinator • During the IEP meeting, the team will review and discuss the decision
Section 13: Exemptions • Excusal for EOC exams can only be written into the IEP after the student takes the test, receives remediation, and takes the test again
Section 14: Meeting Participants Required Team Members: • Parent / guardian • Intervention Specialist • General Education Teacher • District Representative
Section 14: Meeting Participants Meeting Participants • Parents must be given the opportunity to participate; time and location must be mutually agreeable • District is responsible to ensure meetings are scheduled early enough so that all parties have the opportunity to attend – Alternative means of participation, phone conference, video conference must be documented • Meeting participant names should be added to the IEP prior to the meeting – Listing parents first is helpful in the process • If a team member who provided information and recommendations for the IEP will not be in attendance, the team member should sign in that portion of Section 14 prior to the meeting. Team Member Excusal • Additional form • School District and parent must agree prior to the meeting • Excused members must provide input in the development of the IEP in writing to both the district and parent prior to the meeting
Section 15: Signatures • Pay close attention to where parents sign to ensure it is in the correct place • A hard copy of the Procedural Safeguards must be presented to the parent at least once per year • A copy of the IEP must be provided to the parent, at no cost, within 30 calendar days of the meeting
Section 16: Children with Visual Impairments
ESC’s IEP Timeline Complete Final Progress Reports
IEP Pointers • IEP meetings need to be scheduled well in advance • Notify ALL team members of the meeting date and time • Invite required AND non-required participants (PR-02) – Parent – Student (if 14 years or older) – District Representative – General Education Teacher – Intervention Specialist • Document ALL attempts to contact parent – Documentation of attempts form on PB – If no response, call, send PR-02 home with student and send one via US mail, email if possible
ESC’s IEP Pointers 1 2 3 4 Once a draft of the IEP Notify coordinator if the Review and check At the beginning of the has been sent home, parent indicates that dates throughout the meeting, let your follow up with the additional participants document coordinator know if an parent prior to the will be attending the invitation and/or meeting meeting excusal form need to be signed by the parent
ESC Specific: • For the final progress reporting, the document should reflect SameGoal Follow Up progress for all reporting periods • Either all reporting periods • If a document is created and ends up not being were copied and pasted in the needed, please delete the unused document generated document • If it is unknown if the document can be deleted, • OR the document with the please consult your coordinator other reporting periods is attached to the newly generated progress report document
A Guide to Parent Rights in Special Education (Procedural Safeguards) • Located on the ODE website • English + 21 languages
ODE Resources • ODE’s Universal Support Materials: https://education.ohio.gov/Topics/Special- Education/Special-Education-Monitoring-System/IDEA-Onsite-Reviews/OEC-Monitoring- Training-Materials • ODE’s Operating Standards for the Education of Children with Disabilities: https://education.ohio.gov/Topics/Special-Education/Federal-and-State- Requirements/Operational-Standards-and-Guidance • Parent Procedural Safeguards: https://education.ohio.gov/Topics/Special-Education/A- Guide-to-Parent-Rights-in-Special-Education • IDEA Monitoring Process Guide: https://education.ohio.gov/getattachment/Topics/Special-Education/Special- Education-Monitoring-System/IDEA-Onsite-Reviews/2022-2023-IDEA-Monitoring- Guide.pdf.aspx?lang=en-US
www.sst11.org for additional resources and training opportunities
Success Criteria Revisited • I understand IEP legal requirements and timelines • I can identify resources and information to assist me in writing and implementing compliant IEPs • I understand district expectations and know who to contact if I have questions
Contact Info @MrsMilletEDU @SSTRegion11
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