Ideas for Your Wedding - The Freshest Fashions, Professionals
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The Freshest Fashions, Professionals and
Ideas for Your Wedding...
Greenville, Charleston, Anderson, Spartanburg, South Carolina
and Asheville, North Carolina
Marc and Colleen Wheeler
Bridal Show Producers Since 1991
106 Dupont Drive
Greenville, SC 29607
office 1.888.912.show (7469)
local 864.235.5555
mobile 864.616.2156
weddingfestivals@gmail.com
l
R E S E R V E
[
YOUR BOOTH
In the Carolina’s Longest-Running, Largest, International Award Winning
\
WEDDING EXPOS!
Winter Festival Dates
Greenville, SC
Saturday, Jan. 4th, 2020 10am-2pm
All contracts are now on a
Hyatt Regency, Downtown
2019-2020 Average Attendance:
300 Brides, 710 people
Monthly Payment Plan!
Booth Price $495.00 Divide the # of Months
Festival Dates it is before the show
Charleston, SC
Sunday, Jan 12th, 2020 Noon-4pm date and enjoy
Summer/Fall Dates North Charleston Convention Center a low monthly payment!!!
Average Attendance:
400 Brides, 1,050 people *unless other arrangements are made.
Greenville, SC Booth Price $495.00 EX. Greenville Winter and Anderson
Tuesday, June 11th, 2019 6pm-9pm shows as low as $70 per month!
The Hilton Greenville Asheville, NC
An Upstate Bridal Association Saturday, Jan 18th, 2020 10am-2pm
Member Event. To be a member WNC Ag Center
www.upstatebridalassociation.com Average Attendance:
Free for UBA Members 400 Brides, 1160 people
Booth Price $475.00
Charleston, SC
Sunday, Sept 8th, 2019 Noon-4pm Anderson, SC
North Charleston Convention Center Thursday, Jan 23rd, 2020 5pm-9pm
Average Attendance: Anderson Civic Center
350 Brides, 880 people Average Attendance:
Booth Price $495.00 200 Brides, 500 people
Special Rate: $299.00
Greenville, SC Spartanburg, SC
Tuesday, Sept 17th, 2019 5pm-9pm Saturday, Jan. 25th, 2020 10am-2pm
The TD Convention Center Spartanburg Mem. Auditorium
Average Attendance: Average Attendance: Save Money and Check Out Our
400 Brides, 880 people 200 Brides, 720 people Shows with Special Rates for
Booth Price $465.00 Special Rate $385.00 Winter Spartanburg
Winter Anderson
$100 discount for second Summer/Fall Greenville, SC PLUS $100 off for each
show or each additional Summer/Fall booth. Saturday, Feb 1st, 2020 10am-3pm additional booth in the same
The TD Center show season!
Average Attendance: Fall, Winter 2 separate
500 Brides, 1,100 people seasons.
Booth Price $495.00
Wedding
Professional
]
BRIDE
YOU’RE THE STAR OF THE SHOW
We’ve designed our show to maximize your exposure and profit. Every
minute of the day, and every detail of the show, has been specifically
structured to place your business at the forefront.
FACE-TO-FACE CONTACTS
There is no better way to reach the bride than at our show. We provide you
the opportunity to make personal contact with a huge audience of motivated
brides in a high energy, but stress-free, environment.
POWERFUL ADVERTISING
THE ULTIMATE Our comprehensive media campaign includes cutting-edge photography and
graphic design to create an image that appeals to the upscale bride. Strategic
WEDDING SHOW use of a variety of advertising mediums insures maximum exposure and a
huge attendance.
Our show brings together everything for
the wedding and reception under one roof.
Our formula for success begins with QUALIFIED PROSPECTS
convenient show locations. We then add Our show delivers the bride who is serious about planning her wedding. A
spectacular fashion shows, idea galleries and reasonable admission charge insures that our shows will be attended by
exhibits by the areas leading wedding qualified prospects, not lookers. Our innovative show layout and traffic
professionals. generation techniques guarantee that you will reach virtually every bride in
We entice the brides with an original attendance.
over the top “Platinum Wedding Theme,”
which inspires them as they walk down the
aisle.
We create excitement with an extensive A COST-EFFECTIVE OPPORTUNITY
multi-media advertising program, unique It would take months to a year to reach the number of brides that our shows
promotions, and thousands of dollars in gifts brings to you in a single day. With a range of exhibit opportunities to
and prizes. choose from, show participation is within the reach of any business. No
The result is the area’s premier bridal other marketing opportunity provides as much targeted exposure for such a
event...and your business can be a part of it! responsible investment.
MEET THE PRODUCERS: Top Reasons is the right choice for
Wedding Festivals owners
YOU
Marc and Colleen Wheeler
have been producing bridal
trade shows since 1991, and
produce 9 shows a year in
South Carolina and North More face-to-face prospects in one day than you can
Carolina.
meet in months:
Colleen graduated Increases your chance of sales when the customer meets you personally
with two degrees in Theater and sees your product or service.
Production from North
Greenville University and
Anderson University and Targeted Marketing:
Why spend thousands of dollars in advertising to 1% of the population
says her training in this area has helped to make their shows when we can do that for you for one small booth fee? Saves you time and
unique. She also grew up with her family’s importing business, lots of money!
which included wedding supplies and industry wholesale
expositions. Networking:
Since 1990, Colleen and Marc have worked on every level Network with other businesses in your industry as they see your work and
of the wedding industry. Working with brides through the retail start new relationships in the wedding industry that can continue even
side and servicing the wedding industry in bringing brides and after the show.
businesses together. Colleen served on the Board of Directors
for Bridal Show Producers International for six years and Marc is Massive Advertising Campaign:
currently serving his fifth term and has been elected as Director. Billboards, radio, (Television in some markets), website, pre-show
mailings, store displays, bridal magazines, over 7,700 fans on Facebook
Wedding Festivals works with over 500 wedding related and more. Insuring your show investment is going to work! No other
show, of any kind, in South Carolina and North Carolina does this much
businesses each year and assists over 4,500 brides per year in
advertising, which gives you a central place to meet the most brides
planning their weddings. Their website, possible in your market.
www.weddingfestivals.com is very popular among local brides in
assisting them in planning their wedding. Professional Trade Show Management!
They are also the co-founders of The Upstate Bridal Association. You wouldn’t want a Bride to hire someone who is “learning on their
wedding.” Why would you hire an individual that is learning with your
advertising money? Wedding Festivals has been producing trade shows
since 1991.
Bridal Show Producers International Awards:
Wedding Festivals has been recognized by BSPI for their
outstanding work. Wedding Festivals saves you money! Divide your
“Best International Bridal Show Decor” investment by the bride count and you will see that
“Best International Social Media” (2) Wedding Festivals is a great deal!
A Large Bride Count means more chances to make a sale. In the average
“Trailblazer Award” business, you will get some “no’s” before you get a “yes.” With Wedding
“Best Bride Marketing” Festivals, the more brides, the more chances to get bookings. Wedding
Festivals owns it’s own equipment and transportation vehicles. It’s large
“Best Fashion Show” staff sets up every show from scratch, using trade show pipe and drape.
“Best Image and Branding”(2) Cutting this cost saves you money in booth fees.
“The Gold Standard”
“The Director’s Cup” is the highest international industry Not just a table top bridal show!
award given to a bridal show expo company. The award 10X10 or 10X8 cubic feet in each booth. This creates a working
recognizes the industry’s single most outstanding bridal show atmosphere and allows the customer to see more of your business and
producer who demonstrates professionalism, character, make decisions at the show. Each booth is like your temporary showroom
integrity, and performance. and consultation area. A perfect first impression.
[ W E D D I N G F E S T I V A L S R A V E S \
Marc and Colleen,
FYI upon reflection and
Thank you for yet another incredible show!
conversation... this past Sunday Dear Wedding Festivals Organization, Your advertising before the show sparked
was one of the best shows I have
visits to our website coming from the
done.
It is such an understatement but we want to Wedding Festival site by over 3 times the
Thanks for all you do!
thank you! Because of your event we were able average!! 316%! We had an outstanding
Max Goree
show - We really appreciate all your hard
Pawleys Island Bakery to help get our name out there and get our
work and efforts to facilitate a success Bridal
company in front of literally hundreds of Show. We love you guys!
prospective customers who were looking for our Holly’s Cakes
services. Heading into our first festival we
were nervous and had no idea what to expect.
We went in with the mindset if we can book
one or two weddings that would be great. We
Participating in Wedding were fortunate enough to have booked 8
Festivals has made a direct wedding parties from our first expo alone, and
Marc,
impact on increasing our several more at the Greenville expo a couple Thank you for welcoming Derek DiLuzio Weddings
into your festival. Derek & I feel so blessed to
business, not only with new weeks later. have such an incredible wedding network in our
brides, but with other backyard, here in
Asheville. We attended your shows in Asheville &
wedding vendors as well. In the competitive world of wedding Greenville & couldn’t believe the turn out of
brides! Thank you for all that you do to make the
Jeff Fann, Professional Party photography Wedding Festivals allowed us to wedding festivals
such asuccess for so many people.
Rentals meet our couples face to face and start Thanks,
Sarah, Derek DiLuzio Weddings
working on a connection that you simply
cannot and will not get from website and
social media alone. We could not have been
more pleased with the entire experience from
beginning to end. The Wedding Festival staff
was so helpful in terms of set up and break
After moving my business and family to the Upstate
from Florida it was extremely difficult to establish my down, as well as to go the extra mile to help or
name, Wedding Festivals exposed my photography answer questions. The owners are easy to get Marc,
business to hundreds of brides and gave me the Thanks again for setting such a high
opportunity to go from just a handful of weddings to a along with an actually take a genuine interest standard in the wedding industry &
full calendar! I am extremely pleased with how well in your company. They were willing to offer giving all the vendors such an elegant
organized the shows are, I can not wait to do it all over way to display our businesses &
again! Thanks Marc, Colleen and the staff at Wedding advice on set up as well as strategies to help
talents.
Festivals for all of your hard work!
with the entire process. We definitely plan to be Best to you!
Tamra Turner Photography
a part of the Wedding Festivals events next Sharon Wells
year!
Joe & Jennifer Mackey – JCM Photography
Marc and Colleen,
Thank you both so much for putting the
time and effort into making this an
incredible show in Charleston. This was my
second show with you here in Charleston,
Marc, and I can definitely just see the passion and
Just wanted to send you guys a quick email and say excellence that you put into everything that
you do. We can't wait for the next show!
thank you for another great experience with Always,
Dear Marc & Colleen, Wedding Festivals. We had a great response at the Valerie Goldston & the Mary Kay girls
I just wanted to drop a note & say thank show Saturday and are booking dates as we speak
you- we appreciate so much your because of it. It seems with every show that we do
commitment to excellence at every show. our numbers grow each time.
It is truly a blessing to be part..they always We appreciate everything you guys do!
help so much in booking up our year. Thanks again!
Sincerely, Please put Old Santee
John
Brandon & Phoebe Cureton Photography Canal Park on the list
Seasons Photography for your Wedding Expo
in Charleston for next
year. We were very pleased
with the event!
Platinum Wedding Themes
Some of our past themes. Two new themes are rotated in every year.
“Foraged Woodland”
For the Bride For the Wedding Pro
Attend EACH Wedding Festivals bridal show to get the We inspire the brides before entering the
latest ideas for your wedding! exhibit area as they walk down the aisle through
Each Show features a unique Platinum Wedding Theme, the mock wedding and reception display.
including color coordination from the show décor and The show themes are emailed one month
the gowns, to theatrical lighting.
prior to show dates for any exhibitor that
wishes to follow the theme or even just the
EVERY Bride is a color scheme of the show.
Platinum Bride at Wedding Festivals!
www.weddingfestivals.com
The Area’s Most Popular Wedding Website!
March 1, 2018 - March1, 2019
New Visitors 19,108 Unique Visitors 25,779
Total Visitors 38,227 Online Registrations 3,379
Page Views 172,164
You must be an exhibitor to have a link, banner ad or listing on
www.weddingfestivals.comWebsite Link/Banner UPGRADE on
Website Sales: Jim Hunter jim@ExpoSites.com 1-714-227-6098
Every business receives a free listing, upgrade to a link.
BAG DETAILS:
Brides bags Only
$75.00
Each bride will be given a canvas “Wedding Bag”
plus your
that she will use at the show to keep her wedding
literature or
plans. Your literature can be pre-stuffed in this
small item.
bag to ensure that every bride that attends the
show receives your literature. You must have a
booth on that show to participate in that show’s
bag promotion. This Promotion is available at all
eight Wedding Festivals shows. Please bring
literature in the first hour of exhibitor load-in.
Summer: Charleston 400
Your Flyer in the Bag Fall: TD Center-400
Winter:
Hyatt- 300
Spartanburg- 250
Referral Incentives: Anderson-200
Green Conv Center -550
Asheville-450
Charleston-450
Refer another Wedding Pro, who Free Booth Contest:
becomes apart of the Wedding The Wedding Pro with the
Festivals Family, most ticket coupon code
and you will receive a free Brides submissions
Bag Sponsorship!!! will win one free booth in
the next Exhibitor Packet
You can sign up for this great Additional Opportunity on the booth contract. season!
S E Q U O I A C L U B
THREE
Opportunities to
VIB
Entrance
Impress the Brides
FREE!
for
TABLE TOP DESIGN GALLERY THE PHOTOGRAPHER’S GALLERY
Photographers will have the opportunity to display up to
The VIB Lounge/Entrance
Exhibitors and/or a group of exhibitors will have the Very Important Bride-
opportunity to design a sit-down dinner reception table that two images that speak most of their work in an area
Brides are offered a VIB option when buying tickets, which
showcases their product offerings and creativity to hundreds of separate from their exhibit.
Includes a nicer brides bag, filled with Wedding Festivals
brides-to-be that attend the show. (Possibly the bridal registration area.)
Products.
The “Reception” Tabletop Gallery is an area filled with 10- -Up to two images, portrait or landscape.
60" rounds. (As if it were a sit down dinner reception.) The Part of their purchase is a special
-Create your sign on a 4X6 white card stock or use
participating exhibitors creatively decorate each table. Lounge/Entrance area that we would love for Wedding
However, it is not an additional booth area. Each table should
your business cards.
Pros to enhance with their services.
have plates, glasses and a centerpiece as if guest is ready to sit -Wedding Festivals has the right to refuse any image
down for dinner or can be used as a cake table, place card table based on “non-family friendly” content.
etc. Chairs are optional. - This area is based on space availability and is first To register, mark this on your contract or respond
-Participation is free, but limited to the first ten table come first serve. to our Gallery emails.
displays at each show. - Exhibitor provides either a tabletop easel or a
Any exhibitor or group of exhibitors may participate regular easel.
including Hotels, Reception Facilities, Caterers, -You must be an exhibitor on the show that you wish to
Rental Companies, Wedding Coordinators, Florists, display in the Gallery.
Department Stores, Bakers, Etc. To register, mark this on your contract or respond
-Design your own table or team up with others that are to our Gallery emails.
exhibiting in the show!
-Participants may enter individually or as a group. All
participants must be show exhibitors on that shows
Gallery.
-Table setup will take place during regular move-in
hours and must be removed at the conclusion of the
show. Gallery participants need to arrive the first hour
of set up.
To register, mark this on your contract or email our
office and list the following at the bottom of the
contract:
1. The number of tables needed.
2. Participants involved with your table.
3. The show that you are participating in.
Wedding Festivals provides the 60" round table only,
participant must bring their own sign and any odd shaped
table.
! 8 Nullam arcu leo, facilisis ut
Registration
VIB
Concessions Entrance
Photographers Gallery Entrance Concession Tables
Concession Tables
1 Tabletop Gallery 102
71 72
Selfie Station
2 101
70 73
3 30 31 50 51 100
29 32 49 52 69 74 99
4
10' 10'
10' 10'
5 28 33 48 53 68 75 98
6 67 76 97
7 27 34 47 54 66 77 96
78
8 26 35 46 55 65 95
9 36 45 56 64 79 94
25
10 93
11 24 37 44 57 63 80 92
12 23 38 43 58 62 81 91
13 22 39 42 59 61 82 90
14 21 40 Chairs 89
15 20 41 Mock Reception Tables 60 83 88
Fashion Show/Mock Wedding and Rec Display
16 19 Chairs Chairs 84 87
Mock Wedding Aisle
Runway
Chairs
Runway
Chairs
17 18
Chairs Chairs 85 86
Ceremony Backdrop
Runway Runway
Womens Men's
Dressing Room Dressing Room
Freight Door
Charleston Area Convention Center
Sept 2019 & Jan 2020
900 901 902 903 904 905 906 907 908 909 910 911 912 913 914 915 916 917 918 919
Registration
920
10' 120'
933 932 931 930 929 928 927 926 925 924 923 922 921 Entrance
107 108 109 509
609
10' 10' 10' 10' 10' 10'
709
110 208 710
209 308 309 408 409 508 510 608 610 708
106
111 207 210 607 611 711 Seating
307 310 407 410 507 511 707 Area
105
10' 712
112 206 211 411 606 612 706
306 311 406 506 512
104
113 205 513 605 613
212 305 312 405 412 505 705
114 204 304 313 404 413 504 514 604 704
213 614
mens
60' Dressing
Fashion
VIB
Rooms
20' Show
10'
10' 10' 10' Mock Area
Reception Mock
Entrance
wedding
LOAD IN Door
Womens
Dressing
103 115 203 214 303 314 403 414 503 515 603 615 703 Rooms
102
202 215 302 315 402 415 502 516 602 616 702
116
101 316 401 416 501 BELK 517 601 713 Seating
201 216 301 617 701 Area
117
714
118 200 317 400 417 500 618 700
217 300 518 600
715
AISLE
AISLE AISLE 20'
46'.6" from Door to Column 96.6" from Door to Column 146'6" from Door to Column 196'6" from Door to Column
10'
10' 10' 10' 10' 10' 10'
120'
800 801 802 803 804 805 806 807
Concessions
EXIT
SEPT 2019 & Feb 2020
Ballroom is 160'X220' Not drawn to scale328 327 326 Door 325 324 323 322 321 320 319
DOOR
Emer
Exit
334 333 332 331 330 329
27' 7" Entrance
335 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317
Mock Ceremony
230 229 228 227 226 225 224 223 222 221 220 219 218 217
336
29' 7" -18'-
Mock Reception
231
201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216
118
232 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116
-18'-
16'
117
Photo
Gallery
413 412 411 410
Cinema Groom
Fashion Expo
Show 911
401 402 403 404 Exit 405 406 407 408 409
Entrance
Entrance
Start booths 10' from entrance
Not drawn to scale =tra!c flow
VIB
Hyatt 2020
Ticket Registration
Sales
Table TopSpartanburg 2020
408 407 406 405 404 403 402 401
Photo Gallery
VIB
Entrance
310 309 210 209 108 Groom
Expo
311 308 211 208 109 107
Table Top Gallery
312 307 212 207 110 106
313 306 213 206 111 105
Registration
314 305 214 205 112 104
315 304 215 204 113 103
316 303 216 203 114 102
317 302 217 202 115 101
318 301 218 201 116 100
Ticket
Sales
Entrance Will
Mock Reception Display Call
511 512 515 516 519 501
Chairs
513 514 517 518
510 Mock Ceremony
Display Area
Chairs
Chairs
502
Couture Couture
509 Display Display
503
Workshop
508 507 506 Stage 505 504Jan. 2020 Anderson Civic Center
Guys Girls
Dressing Dressing
Rooms Rooms
14' pipe & drape 14' pipe & drape
14' pipe & drape
y Chairs Fashion Show G
er Chairs roo
ll & Mock Wedding Display m'
Ga s Ex
ign po
Des
p
le to Mock
T ab Reception
Display
110
117 116 115
114 113 112 111
101 102 109
103 104 105 106
100
108
10'
107
212 211 210 209
213 208 207
200 201 202 203 204 205 206
310
319
196'.6"
309
10'
318
316 315 312 311 308
317
314 313
301 302 305 306
307
300 303 304
10'
Carpeted below this line
413 412 411 410 409 408
401 402 405 406
400 407
57" to carpet
403 404
7'
517 509
513 512
515 514 511 510
516 508
501 502 503 504
505 506
500 507
10' 20'
134'.8"
Gallery
Photo
Selfie Board
Not Drawn to Scale VIB
Couture Gallery
Entrance
Couture GalleryWNC Ag Center January 18th, 2020
Roll Up Door
Men's Womens
111 112 Dressing Room Dressing Room 416 520
Roll Up Door
Mock Wedding Aisle
Runway
Chairs
Runway
Chairs
72
113 220 417 519
110
114 219 418 518
109 115 218 419 517
Concessions
Ceremony Backdrop
116 217 420 516 521
108 Runway Runway
10' Fashion Show/Mock Wedding and Rec Display
107 522
10'
117 216
523
221 315 316 415 421 515
118 215
106
119 214 222 314 317 414 422 514
105 524
120 213 223 313 318 413 423 513
525
10'
526
121 212 224 424 512
Roll Up Door
312 319 412
122 211 225 511
311 320 411 425
123 210 226 510
310 321 410 426
427 509 Photogr
124 209 227 309 322 409
Roll Up Door
10' 10'
125 208 228 308 323 408 428 508
126 207 229 307 324 407 429 507
127 206 230 306
325 406 430 506
104 527
10'
103 528
128 205 231 305 326 405 431 505
129 529
102 204 232 304 327 404 432 504
10'
130 203 233 303 328 403 433
10' 503 Door
Door
530
101 10'
CAFE 131 202 234 302 329 402 444 502 531
Door
132 201 235 301 330 401 445 501
532
100 331
133 200 236 300 400 446 500
533
10'
Table Top Gallery
600 601 602 603 604 605
VIB Lounge
Entrance VIB
Entrance
Selfie Station
Registration & Tickets[ T A B L E S C H A I R S L I N E N S R E N T A L F O R M \
Wedding Festivals prefers to lower the booth price & put more revenue into advertising, as a result,
exhibitors need to rent or bring their own tables, chairs, signs, etc. Booths do not come with these items.
The following rental companies are working with each show to offer the service of providing these items for you.
Items will be in the booths by Exhibitor set-up & must be left in the booths following the show. The below pricing includes delivery.
Exhibitor is responsible for the care & return of the equipment to the rental companies & venues.
(Information on this page is subject to change without notice)
Item Price Advance Floor Rate Quantity Total
Total
Tables 8‘x30” $11.00 $15.00
Tables 6‘x30” $10.50 $15.00
Greenville, Spartanburg SC
Chairs (white) $3.00 $4.00 Sales Tax 6%
Linens (white)- floor
$22.00 $27.50
length for 8’ table Charleston Sales Tax 9%
Linens (white)- floor Anderson SC Sales Tax 7%
$18.00 $22.50
length for 6’ table
____________________
Other Items Asheville, NC Sales Tax 7%
1 Show per page please:
Venue________________________Fall_____Winter_____ Company Name___________________________________
Total:
Booth#______(if you have one, if not, venue & rental companies will be given a floor plan. Booth #’s will be assigned 2 weeks prior to each show.)
Exhibitors Address with Zip__________________________________________________________________
Contact Person__________________________Phone#__________________Fax#_______________________Email___________________________________
CC#___________________________________Exp Date____________Card Type__________CVV/SEC Code____________Name on
Card_____________________________
Billing address if
different____________________________________________________________________________________________________________________________
-Payment required in advance from all exhibitors before delivery. No exceptions.
-If additional items, linen color option etc are needed, please contact rental company.
-Please place your order 72 hours before setup.
-Rental Company will send confirmation of your order via fax, email or mail. If not received within 72 hours of set up, please contact rental company.
-It is the Exhibitors responsibility to ensure that all items are in the booths during set up.
-Signed rental contract required for order confirmation. EXHIBITORS SIGNATURE__________________________________________________________________
Please send this form no later than 3 days prior to each show date, to the following companies: (1 form per show)
Fall TD Convention Center Winter TD Convention Center Hyatt Regency Greenville Charleston Area Convention CTR
Email/Mail Rental Form to: Fax/Mail Rental Form to: Fax/Mail Rental Form to: Email/Mail Rental Form to:
Upstate Event Services Professional Party Rentals Professional Party Rentals
A Tailor Made Event
1225 Pendleton street suite 6 2607 Woodruff Rd. Suite E-357 647 Congaree Rd.
Simpsonville, SC 29681 8300 Dorchester Rd. Suite E
Greenville, SC 29611 Greenville SC 29607
Fax: 864-627-8807 North Charleston SC 29418
orders@upstateeventservices.com Fax: 864-627-8807
Phone: 864-627-8808 Phone: 843-974-4742
(864) 220-1220 Phone: 864-627-8808 tammymccutcheon@comcast.net
info@professionalpartyrentals.com
info@professionalpartyrentals.com
Winter WNC Ag Center Anderson Civic Center Spartanburg Memorial Auditorium
Fax/Mail Rental Form to: Fax/Mail Rental Form to: Fax/Mail Rental form to:
Classic Event Rental Tri-County Rentals Asheville Hwy Rental
537-A Hazel Mill Rd. 100 Piedmont Rd. 1101 Asheville Hwy.
Asheville NC 28806 Piedmont SC 29673 Spartanburg SC 29303
Fax: 828-255-2229 Phone: Fax: 864-295-8773 Fax: 864-582-8188
828-255-2230 Phone: 864-295-8775 Phone: 864-583-6393
info@classiceventrental.com info@tri-countyrentals.com info@ashevillehwyrental.com
(Information on this page is subject to change without notice. Please refer to the form in the last minute packet which will be emailed to you prior to show with any changes or updates to this page.)[ E L E C T R I C A L F O R M \
(only order if needed)
Venue:______________________________Company Name_____________________________
Booth#_________(if you have one, if not, venue will be given a floor plan. Booth #’s will be assigned 2 weeks prior to each show.)
Contact Person_________________________Phone #______________Email
Address____________________________Fax#:________________________
CC#_____________________________________Exp. Date__________Card__________CVV/SEC Code_________Name on
Card________________________
Billing Address on card including zip_____________________________________________________________________________________
Check which show this form is for:
Fall Charleston Winter Asheville Winter Spartanburg-Does not need
Fall TD Convention Winter Anderson to be requested. Every booth has
power in Spartanburg.
Winter Hyatt
Winter Greenville Convention Ctr
Winter Charleston
Please mail, go online or fax with payment to:
Greenville Convention Center: WNC AG Center: Charleston Area
Fall & Winter Shows Winter Shows Convention Center
Make order online only at: $25 Summer & Winter Shows
https://meetgcc.com/exhibitors/ Make payment to: WNC Ag. Center, $75- advanced up until 10 days out
electrical-services-form/ Check only $125-less than 10 days
Mail To: Show day is $125 plus hourly wage.
(WNC Bridal Show Electrical Form) Please order online at:
Wedding Festivals
!06 Dupont Drive
https://www.northcharlestoncoliseumpac.com/
Greenville, SC 29607
Anderson Civic Center: book-an-event/trade-shows-expos/service
-order-form
$45 Only available if ordered in advance.
Make payment to & mail to:
Terry Gaines- Electrical Form
Anderson Civic Center
P.O. Box 199
Anderson, SC, 29622
Phone: (864) 260-4800
Fax: (864) 260-4847
tgaines@andersoncountysc.org Hyatt Regency Greenville:
$65 advanced
Spartanburg Memorial Auditorium: $95 floor rate
Electrical is free & is on the floor of booth. Make payment to & mail to:
This items does not need to be requested Hyatt Regency (Bridal Show Electrical form)
in advance. 220 N. Main St.
Greenville SC 29601
Fax: 864-240-2789 Phone: 864-235-1234
Conditions: & Regulations for all shows:
1. Rates are based on orders received 5 days prior to 1st move in day. Orders received during or after move in will be charged at a higher on site rate except for Anderson.
2. Payment in full must accompany the order. No exceptions. Checks should be made payable as noted on each show information.
3. Neither the show venue nor Wedding Festivals Inc. will accept liability for equipment damage due to power interruptions or variances, including but not limited to dips, surges or power
outages.
4. All cancellations are subject to a 50% processing fee. Cancellations made 24 hours before installation are nonrefundable.
5. All changes in orders are subject to a charge amounting to the applicable price schedule for an electrical drop. (Minimum $60)[ E X H I B I T O R C H E C K L I S T \ ____READ THE GENERAL INFO PAGE ____Loading out instructions. Given at the ____Sign (don’t forget elements to hang a sign) Exhibitor Meeting right before show starts. ____Scissors, tools, tape, string, wire etc. ____Gallery Participants and Bag Sponsors, ____Step Ladder please arrive the first hour of Exhibitor Set Up. ____Literature ____Box Trucks Read General Info concerning ____Booth Display Box Trucks ____Purchase Dollies ____Parking: Read General Info Page ____Order Tables and Chairs Booths do not come ____Loading door locations: See maps included with these items. (Remember deadline advanced in this packet. rates.) ____Internet-Venues may or may not have Internet ____Tablecloths (See Rental Form) Access. Please provide a hotspot if you are in need ____Electricity (See Rental form) remember of internet. deadline advanced rates. ____Please remind your staff: ____REVIEW BOOTH LOCATIONS!!! (booth -No early tear down or packing up! #’s will be emailed to you no later then one week -Electronic sounds i.e. music, must stay within the before show date.) booth space. ____Literature for ”My Wedding Bag” totes -Only hand out literature and solicit brides within (Bring first hour of set up) your booth space and not in the aisles, foyer etc. Galleries: -Do not distribute materials or signage from a non ____Photos for Photographers Gallery exhibitor. ____Tabletop Design Gallery -Send a representative from your booth to the stage ____ Couture Display, Fashion Show, Bridal and area for a mandatory exhibitor meeting right before Formalwear shops. show opens. ____Display for Groom Expo. ____Door Prize boxes and registration forms. ____List of employees coming in late. Place in the ____Tipping of the WF Cast Members is not ticket booth at the entrance of the show. expected but is deeply appreciated. ____Check your free listing on www.weddingfestivals.com for spelling errors or We will communicate with you via email the week of changes needed. the show, for any last minute announcements or ____Caterers/Bakers mail in your food request changes, please watch for these emails. forms for Greenville Convention Center and North Charleston Convention Center. This form is in the last minute info packet and under “Registered Exhibitors Forms” on www.weddingfestivals.com. ____Accounting, please mail in checks or pay your invoice online. We prefer not to collect at Exhibitor set-up. ____Set-up times: See General Info sheet.
[ G E N E R A L I N F O R M A T I O N A L L S H O W S \
1. Setup Times: See bottom of sheet. Entry to THE BUILDING. In addition, the bridal mailing list will be forfeited. The second time a
loading area is in the rear of each building. vendor does not comply with this rule, they will be denied further participation with
2. Tables & Chairs Rentals: Wedding Festivals prefers to lower the booth price and put Wedding Festivals.
more revenue into advertising,as a result, exhibitors need to rent or bring their tables, chairs, THIS IS STRICTLY ENFORCED!
etc. Booths do not come with these items. To rent them, fill out the rental form and mail or 20. Database of Brides-Exhibitor agrees that the list of attending brides is
fax to the appropriate company. All rental items must be pre-ordered & paid by the not required to be made available to exhibitor by Show management and is not
appropriate deadline dates. Tables & chairs may not be available the day of set-up. included in the price of show contract. The list will be available 2 weeks after
3. Booth Dividers- All booths will have white or black backdrops. Signs & decorations the last show via email to any exhibitor in good standing with show management. This list will
may be attached to the backdrop poles, but nothing can be attached to facilities walls. be coded to enable show management to monitor its use. Exhibitor agrees that the list and
Wedding Festivals cannot guarantee color of drapes. Many exhibitors who feel that any names collected at the show, through door prizes or any other means, shall remain the
background color is important for their display, usually pin a piece of fabric on top of the property of show management, and Exhibitor agrees not to sell, lend or otherwise transfer
drape. This also helps them to stand out from other booths. No tape may be used on any the list, or names collected at the show, to any business or individual for any reason.
poles. Side poles are not provided. Exhibitor agrees that under no circumstance will the list will be used to promote any other
4. Signs- Each exhibitor is responsible for their booth sign. (Booth signs are not provided) multi-business bridal or weddings related show or event, directly or indirectly, including
A large logo sign is best and may be hung on the cross poles. Other ways of displaying your Exhibitors participation within such an event. Exhibitor agrees to be held liable for any
sign is to use an easel or set it up in your booth. Remember, the larger your sign, the bigger unauthorized use of the list and names collected at the show according to Exhibitor contract.
the effect. Exhibitor is responsible for contacting show management if list is not received.
5.Security- Please do not leave anything of value overnight or unattended. Wedding 21.REVIEW BOOTH LOCATIONS!!!, (booth #’s will be emailed to you no
Festivals or the exhibit halls are not responsible for theft or damages. later then one week before show date.) It is up to you to let us know, prior to set
6. Carpet- You may want to have a 10x10 remnant piece of carpet to make your booth up, if there is a problem with your location. There is always the chance that
more attractive & comfortable. Some venues are carpeted and some are not. See individual locations will have to be moved due to space restraints, fire marshall, or any
floor plans for this information. other reason beyond the control of show management.
7. Food- Caterers, only, may give out sample size food & must fill out a food form for the 22. Website Listing-
TD Convention Center show. Exhibitors can give out pre-wrapped candies. Food sample Please check your listing on www.weddingfestivals.com for
request forms must be signed. This form will be emailed to you in your last minute email two corrections and category placement. To upgrade to a link or to add multiple
weeks before each show date. Other venues may require this as time goes on.
categories contact Robert Lassers at robert@expoboost.com
8. Door Prizes- Exhibitors may give away prizes although they are not required.
Exhibitors must be responsible for providing their own door prize boxes & registration Set-up Times and Instructions:
cards. Charleston only- Set up times: Saturday, (Show is on a Sunday) Anyone can load
At the end of the show, exhibitors will write the winners name and display it in their booth on in between 2pm-6pm (except box trucks) the day before the show.
a colored slip provided by show management. The brides will walk through the
show one last time to see if they have won. Names collected at the show through door prizes Fall Greenville -Set up times: Tuesday, (Show is Tuesday) Anyone can set-up between
or any other means, remain the property of Wedding Festivals. Exhibitor agrees not to sell, 11:00 -2:30pm (except box trucks) on show day only, but not before 11:00. Cast members
lend or otherwise transfer names collected at the show, to any business or individual for any will not be available to help with unloading after 2:00pm. Show starts at 4:00pm.
reason. Exhibitor agrees that under no circumstance will the names be used to promote any
other multi-business bridal or weddings related show or event, directly or indirectly, Winter Set up times: Friday ) Show is on a Saturday, expect Charleston.
including exhibitors participation within such an event. Exhibitor agrees to be held liable for Charleston-Show is on Sunday and set up is Saturday, Anyone can load in between
any unauthorized use of the list and names collected at the show according to the Exhibitor 2pm-6pm (except box trucks) the day before the show.
Contract with Wedding Festivals.
9. Galleries- See Gallery sheets for information Morning Winter shows-
10. Music- ALL EXHIBITORS who have any form of music in Anyone setting up the morning of the Summer and Winter shows, must make
their booth, even background music in a video, must be non-registered, public domain or accommodations with Wedding Festivals Management.
original music with the author’s permission. Anyone who violates this rule is responsible for ***Morning set-up is strongly unadvised, except for final perishable items.
any claims inflicted on Wedding Festivals. All sound must stay within the booth space.
11. Exhibitor Badges - will be provided at right before the show. A list of employees who Gallery participants and Bag Sponsors etc. need to come the first hour of
will be arriving late can be left at the ticket booth. Exhibitors cannot leave brides or exhibitor set up.
customers names for badges, as they will be charged to attend.
12. Electricity- There is a charge for all shows except Spartanburg. (see rental form) Box Trucks must unload 1 1⁄2 hours before exhibitor load in times and be removed a 1⁄2
13.Parking- hour before exhibitor load in. For loading out- box trucks must wait until all other vehicles
TD Convention Center.- Exhibitor’s cars must be parked by one hour are finished at the loading dock, which is approx. 45 minutes or less after show ends.
prior to show time to avoid being charged to park.
Hyatt Regency- Downtown or city parking, most convenient is the parking garage next to 21.Fork Lifts- Wedding Festivals is not responsible for providing fork lifts for Exhibitors.
the hotel. Please contact the venue if a forklift is needed.
WNC Ag Center- Free Parking
Spartanburg - Free Parking 22.Dollies- We recommend that you purchase a hand truck from Sam’s, Home Depot or
Anderson Civic Center- Free Parking Lowe’s that transforms into a dolly. This can be easily stored under an 8’ table and is ready to
Charleston-There IS a charge per car to park. go when the show ends. Dollies will NOT be available by the Venue or Wedding Festivals.
15. Family friendly show-Items in booth and in pictures displayed in booth must be
family friendly. Wf has the right to deny anything displayed at the show at any time. 23.All Exhibitors must check in during show setup times, regardless of when they
16.Booth Sharing- Wedding Festivals does not allow sharing or subleasing. EVERY setup their booth, to ensure their space, rentals, etc. are correct. Wedding Festivals
business that participates on Wedding Festivals in any way must have a SIGNED representatives will not be available last minute to assist newcomers or correct any
CONTRACT with Wedding Festivals. No sharing or subleasing. An example would be a problems due to late arrival of the exhibitor.
florist providing a floral arrangement in exchange for placing cards or literature in a booth.
THIS IS STRICTLY ENFORCED! 24.WF Cast Members Assistance-Cast Members will assist you in unloading at the
All multi-business businesses must have a booth for every business represented at the bigger shows, Cast Members will not be available for Loading out. Cast members and
standard rate per business. All literature, in any form, must be from the business that has a Wedding Festivals or the venues are not responsible for damage to exhibitors items.
contract with Wedding Festivals. This includes door prizes, signs, or mentions in exhibitors Please assist with any items that are fragile. Tipping of the Cast Members is not expected
literature of other businesses that do not have a proper contract with Wedding Festivals. In but is extremely appreciated. Please bring your own dollies for load out.
Addition, a non contracted wedding business representative cannot “work” a booth for 25.Internet- Venues may or may not have Internet Access, please provide your own hot
another business. spots and have videos downloaded etc.
17. Concessions- May or may not be available depending on the venue choice.
18. EARLY TEAR DOWN- Due to liability, a $100 fine will be levied upon any business
who tears down their
booth before the GRAND PRIZE GIVEAWAY & ALL BRIDES HAVE LEFT[ C O N T R A C T A G R E E M E N T F O R L I C E N S E T O O C C U P Y S P A C E \
Between: Wedding Festivals Inc. For Office Use only:
106 Dupont Dr. FM___WEB___SS___ADD___CN#____FP__
Greenville SC 29607 _
Phone: 864-235-5555 Fax: 864-242-9935 Inc.
weddingfestivals@gmail.com Business Category (list all)_________________________
www.weddingfestivals.com Contact Person_________________________________
Summer Fall 2019
and
Business legal name & address: Winter 2020 & Additional Opportunities Phone______________________
_____________________________________ Email________________________________________
_____________________________________ Exhibitor Package Includes:
Cell#___________________
10x10 or 10x8 Booth (depending on show and floorplan)
City_____________State______Zip________ One Year Free listing on www.weddingfestivals.com (upgradable to link/banner) Web Address___________________________________
Attendee List: comprehensive list of brides. (our gift)
Additional Opportunities
_____UBA Greenville SC
Brides Bag :
____Charleston SC $495.00 (Check all that apply) Your literature pre-stuffed in bags given to brides as a gift to
Tuesday, June 11th, 2019 Location: The Hilton Greenville
Sunday, January 12th, 2020 plan their wedding. Cost: $75 plus literature.
An Upstate Bridal Association Member Event.
Summer Charleston____ Sept TD____ Asheville____
To be a member www.upstatebridalassociation.com Charleston Area Convention Center
Hyatt_____ Anderson____ Winter Charleston
# of booths____Total________ Spart____ TD Winter_____
Summer/Fall Shows 2019
You must have a booth on the same show that you participate in the bag promotion.
$100 discount for 2nd booth on the same or subsequent
show within the Summer/Fall show lineup.
____Asheville NC $475
Discount does not include UBA Event. Saturday, January 18th 2020 Couture Display: (Check all that apply)
Cost: FREE Summer Charleston____ Sept TD____ Asheville____
WNC Ag Center Hyatt_____ Anderson____ Winter Charleston
____Fall Charleston $495.00 Spart____ TD Winter_____
# of booths____Total_______
Sunday, September 8th, 2019 You must have a booth on the same show that you participate in the Couture Display.
Charleston Area Convention Center ____Anderson SC $385 TableTop Design Gallery: (Check all that apply)
# of booths____Total________ THURSDAY, January 23rd 2020 Design a reception table. See literature for more info.
Anderson Civic Center Cost: FREE Mark show with # of tables:
____Fall Greenville SC $465 # of booths_____Total________
Summer Charleston____ Sept TD____ Asheville____
Hyatt_____ Anderson____ Winter Charleston
Tuesday, September 17, 2019 Spart____ TD Winter_____
____Spartanburg SC $385
TD Convention Center You must have a booth on the same show that you participate in the Table Top Gallery.
Saturday, January 25th, 2020
# of booths____Total_______ Photographers Gallery: (Check all that apply)
Spartanburg Memorial Auditorium Submit 2 images of your work. Space is limited. Cost: FREE
Winter Shows 2020 # of booths____Total______ Summer Charleston____ Sept TD____ Asheville____
Hyatt_____ Anderson____ Winter Charleston
$100 discount for 2nd booth on the ____Greenville SC $495 Spart____ TD Winter_____
same or subsequent Saturday, February 1st, 2020 You must have a booth on the same show that you participate in the Photographer’s Gallery.
TD Convention Center
____Greenville SC $495 Fashion Show Participation: (Check all that apply)
Saturday, January 4th 2020 # of booths____Total________ Cost: $200 per show
Summer Charleston_____ Sept TD_____ Asheville____
Hyatt Regency Downtown Greenville
Website Link/Banner UPGRADE on Winter Charleston_____TD Winter_____
# of booths____Total________ You must have a booth on the same show that you participate in the fashion show.
www.WeddingFestivals.com
Jim Hunter jim@ExpoSites.com
1-714-227-6098 Every business receives a free
listing, upgrade to a link. Did a Wedding Festivals Wedding Professional refer
you and if so who?
Payment terms: A deposit of $50 per show is due at registration. Balance payment for each show is due prior to the show. Payment
maybe made by check, cash, debit card & all forms of CC. If you are paying by credit card or debit card, please provide card info below. ________________________________________________
Payments & deposits are nonrefundable.
-Tables, chairs & electrical are an additional charge, booths do not come with these items, (see rental form.)
Total Amount of Contract _________________
Card#____________________________________CVV/Sec code_____Exp Date_________
# of months before Fall Show Season________
Zip Code__________(Zip Code for the billing address of this CC#)
Deposits will be charged now. Balance will be charged when due unless otherwise specified. Total monthly Payment until Sept 2019 ________
# of Months before Winer Show Season________
Exhibitor Signature_____________________________________Date_________________
Wedding Festivals Representative Signature______________________________________Date___________ Total Monthly payment until January 2020________
I, authorized representative for the Exhibitor, agree to the above terms & conditions as well as those conditions set forth in the
“General Information” sheet & those subsequent Terms & Conditions that follow. I agree that a contracted agreement transmitted by fax & email is as valid as an original document & enforceable there as.space for the show or cancel. Exhibitor agrees that the terms and conditions set forth in this
Terms and Conditions Page agreement shall apply to any re-scheduling and/or relocation of show. In the event an
emergency condition beyond the control of Show Management necessitates cancellation of
Definition of Relationship: show, the obligations of the parties under this agreement shall be automatically terminated and
For in consideration of the fees specified, Wedding Festivals (herein after referred to as “Show all payments made under agreement, less a prorated share of the expenses of the show incurred
Management”) grants the contracted vendor (herein after referred to as “Exhibitor”) a revocable by Show Management in connection with the show, and determined by Show Management
license to occupy space in Wedding Festivals Bridal Show (herein after referred to as “Show”). shall be refunded to Exhibitor only upon collection of show managements insurance as and for
Set-Up/Break-Down: Exhibitors may enter show facility for the purpose of exhibit set-up complete settlement and discharge of Exhibitor’s claims and demands. The prorated refund is
beginning at set-up start time. Exhibitors must use authorized loading areas and remove paid only upon collection from Show Management’s insurance. Show Management reserves the
vehicles from loading area immediately after unloading. Set-up of exhibit must be completed no right to determine the prorated rate. The prorated refund shall be accepted by Exhibitor as
later than set-up end time. Should exhibitor fail to occupy its space during the scheduled set-up complete settlement and discharge of Exhibitor’s claims and demands.
period, Show Management shall have the right to take possession of said space without liability Booth Assignment: Show Management will make their best efforts to assign the exhibit size
for a refund of exhibitor fees. Exhibits may not be dismantled or removed before Show has and location of Exhibitor’s choice; however, Show Management reserves the right to alter the
closed. In the event Exhibitor violates this provision, Exhibitor shall be subject to a fine of show floor plan and/or reassign the location of Exhibitor space. Exhibitor agrees that Show
$100.00. Management shall not be liable to exhibitor for any other loss or damage suffered by exhibitors
Exhibitor Identification: Exhibitor personnel must wear an official exhibitor badge, which will by reason of such location.
be provided on the day of set-up. Any exhibit personnel who will arrive after the show opens to Attendees list and names collected at the show: Exhibitor agrees that the list of attending
the public must display an exhibitor badge, have their name on a list provided by the Exhibitor, brides is not required to be made available to exhibitor by Show management and is not
or provide a ticket to be admitted. included in the price of this contract. If the list is made available to Exhibitor, Exhibitor
Limitations on Distribution of Promotional Materials and Sharing of Booths: Exhibitors agrees that the list will be coded to enable Show Management to monitor its use. Exhibitor
will be permitted to demonstrate products and/or services, solicit orders, and distribute agrees that the list and any names collected at the show through door prizes, or other means,
advertising materials (including, but not limited to, signs, literature, or business cards) only shall remain the property of Show Management, and Exhibitor agrees not to sell, lend, or
from their assigned exhibit space and only for products and/or services, which are provided in otherwise transfer the list to any other business or individual for any reason. Exhibitor agrees
the exhibitor’s normal operation of business. Distribution or display of advertising materials under no circumstance that the list will be used (directly or indirectly) to promote any other
from non-exhibitors, and distribution of advertising materials in aisles, registration areas, multi-business bridal or weddings related show or event, including Exhibitor’s participation
lounges, seating areas, or grounds of show facility is prohibited. Show Management reserves within such an event. Show Management is not required to release the lead list to an exhibitor
the right, at its sole discretion, to determine if a breach of this clause exists. Exhibitor may not for any reason. Exhibitor agrees to be held liable for any unauthorized use of the list and names
assign its space. Exhibitor agrees to be held liable for any unauthorized use of its exhibit space collected at the show and that the damages to Show Management resulting from each
and that the damages to Show Management resulting from each unauthorized use will be set at unauthorized use will be set at a dollar amount equal to the price of Exhibitor’s space in the
a dollar amount equal to the fee for the Exhibitor’s space in the show. show for each brides name that is used. In addition, Exhibitor understands that the list is not
Exhibit Restrictions: All displays erected for the show must be free standing and may not guaranteed due to misinformation given and handwriting of the brides.
exceed the boundaries of exhibit space. Exhibitors are prohibited from attaching anything to Collection/Litigation: Shall litigation be necessary for Show Management to enforce any
walls, columns, windows, or fixtures of show facility. Exhibitor must leave space occupied by condition of this agreement, Show Management, in addition to any damages or relief awarded,
them in the same condition as at the time when first occupied. Show Management reserves the shall be entitled to receive interest at the rate of one and one-half percent per month from the
right to restrict displays, video, or audio, which, because of noise or method of operation, date of breach, court costs, and attorney’s fees of one-third of the total Exhibitor’s fee.
interfere with other exhibitors, and to prohibit or remove such displays and/or personnel which Exhibitor agrees that jurisdiction, venue, and choice of law shall be in the State of South
in the opinion of Show Management constitutes interference with others and must be Carolina.
discontinued. Exhibitor is charged with having knowledge of and compliance with all laws, Conflict in Agreement: The agreements between Show Management and show facility, service
ordinances, and regulations pertaining to licensing, sales tax, health, fire prevention, public contractor, and labor organizations shall supersede the agreement between Show Management
safety, copyright, and the Americans with Disabilities Act. Exhibit materials, decorations, and and Exhibitor.
display items must be fire safe. If an exhibit does not comply with these regulations, or Changes and Modifications: The promotional and instructional information provided by Show
otherwise presents a hazard or danger, Show Management may remove the exhibit with no Management to exhibitor is accurate as of its publication; however, Show Management reserves
liability for refund of exhibit fees. Exhibit space may be 10X10 or 10X8 depending on the right to change or modify details of the show without notice. Show Management may issue
placement within the show or the show layout and exhibitor is required to pay the full amount additional rules, as it deems necessary for the orderly presentation of the show. Any rule may be
for participation regardless of booth size. amended at any time by Show Management provided that such amendment shall not
Liability and Indemnification: Reasonable precautions will be taken by Show Management to substantially diminish the rights or increase the liability of Exhibitor. This agreement shall
protect persons and property during the show; however, neither Show Management, show represent the entire agreement between Exhibitor and Show Management. Show Management
facility, nor representatives of any of the same, shall be responsible for the personal safety of shall not be bound by any representation or understanding not expressly set forth in this
the Exhibitor or its representatives from injury, nor for the safety of the property of the agreement. No provision of this agreement shall be modified except by the written mutual
Exhibitor or its representatives from injury, nor for the safety of the property of the Exhibitor consent of the parties.
from theft or damage. Exhibitor waives all claims of every kind against Show Management, American with Disabilities Act: Any Exhibitor requiring assistance under the Americans with
show facility, and representatives of the same including, without limitation, all claims for Disabilities Act must notify Show Management in writing no later than 30 days prior to the
damages based on personal property damage, destruction, loss of theft, personal injury or death, show.
and any other act or failure to act of Show Management. Exhibitor agrees to indemnify and Family Friendly Show Exhibitor agrees that management can remove any items in the booth
hold Show Management harmless from all claims, including expenses, damages, costs, and or else where that Show Management deems inappropriate or non family friendly.
attorney’s fees, by Exhibitor, Exhibitor’s agents, employees, contractors, or by any other Publicity/Use of Photos or Video: Exhibitor agrees that Show Management may list the
person, arising out of any act or omission in any way related to Exhibitor’s participation in the Exhibitor in show promotional materials and use photography and/or video taken at the show
show, whether negligent or not. for publicity purposes without compensation to Exhibitor.
Liability for Distribution of Edible Items: Distribution of samples of food, cake, or other www.WeddingFestivals.com: Exhibitor may purchase a link or banner ad on
edible items is subject to approval by Show Management and subject to any rules or restrictions www.weddingfesivals.com from the management company Exposites. However, if the exhibitor
set forth by the show facility. Distribution of alcohol is prohibited. A description of edible items fails to meet the requirements stated in this agreement, exhibitor agrees that they will be
to be distributed must be provided to show facility at least two weeks prior to the show. removed from www.weddingfestivals.com until their agreement is in good standing with show
Exhibitors who distribute edible items agree to assume all liability, and indemnify and hold management without refund from either Exposites or Show Management.
harmless Show Management, show facility, and representatives of the same, for damages or Fax Agreements: For the convenience of the Exhibitor, Show Management will accept
injury, which might ensue by reason of such distribution, and must provide proof of liability submission of this agreement by facsimile. The parties agree that, if a signed copy of this
insurance with limits of no less than $300,000. agreement is transmitted by facsimile, the facsimile copy shall be deemed to be an original
Insurance: Exhibitor must carry liability insurance applicable to participation in a public show, document and fully enforced there as.
and shall list Show Management as an additional insured on policy. Exhibitor Information Sheet: Exhibitor agrees to adhere by all the information on the
Payment Terms/Cancellation Policy: Exhibitor shall not be permitted to bring any equipment Exhibitor General Information Sheet in addition to this contract.
or display any material into the Show without prior full payment. If payments are not made in Display of Show Promotional Materials: All Exhibitors who have a retail front, must display
accordance with the due dates specified in this agreement, Show Management may terminate the promotional material to promote the Show.
this agreement and re-assign space to another exhibitor. All payments are non-refundable and Severability: If any clause of this agreement is found to be invalid or unenforceable, the
non-transferable, and space reservations may not be canceled. Failure of the exhibitor to attend remainder of the agreement shall continue in full force and effect without regard to the
the show still holds the exhibitor liable for full payment of booth space. Exhibitor shall pay a invalidated clause.
fee of $20.00 if any check presented for payment is returned by bank. In the event of a breach
of this agreement by the Exhibitor, Show Management reserves the right to cancel the
agreement without liability for a refund if fees paid. The Exhibitor is considered to be in breach
of this agreement if the Exhibitor (1) transfers or attempts to transfer exhibit space to another
party; (2) files for bankruptcy or is declared bankrupt; (3) fails to fully comply with the terms
and conditions of this agreement. Show Management reserves the right to cancel this agreement
at any time for any reason.
Exclusivity/Limitation of Exhibit Categories: Show Management reserves the right to
determine the eligibility of any company to exhibit in the show and further reserves the right to
reject or cancel any application and/or limit the number of exhibitors in any category. Exhibitor
understands and agrees that Show Management has the right to make exhibit space available to
businesses engaged in competitive endeavors. Show Management reserves the right to give
exclusivity to any one category.
Emergency Situations: In the event of adverse weather conditions, fire, casualty, disaster,
labor disputes, acts of God, or any other emergency situations beyond the control of Show
Management, Show Management will, at its discretion, reschedule and/or procure alternateYou can also read
