Graduate Research HDR Candidate Guide 2020 2021
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Graduate Research
HDR Candidate Guide
2020 – 2021
Contents
Welcome from the Dean of Graduate Research 1
Frequently used terms and acronyms 2
Who you need to know 3
What you need to do 7
Before your first day 8
Your first day 9
Your first two weeks 10
Your first month 11
Your first year 13
Your second year 14
Your third year 15
Tips for success throughout your candidature 16
What you need to know 18
Ordinances, policies and procedures 19
Respectful and responsible conduct 19
Misconduct, complaints and resolving difficulties 20
Candidature progression and milestones 21
Candidature management and variations 22
Other useful information 23
Support services and resources 24
Using the systems and drives 28
A research degree at the University of
Tasmania will enable you to be trained
and mentored by some of the best
researchers in the world, in one of the
best learning environments
in Australia.
The HDR Candidate Guide is designed to support you to
undertake your research degree by providing an overview of key
information and links to the ordinances, policies, procedures and
guidelines that govern Higher Degree by Research degrees at
the University of Tasmania. In addition to this guide, you should
familiarise yourself with the Graduate Research website, which
provides a wealth of information and resources:
https://www.utas.edu.au/research-admin/graduate-research
II University of Tasmania > utas.edu.au/graduate-research
Welcome from the Dean
of Graduate Research
Congratulations on commencing your Higher Degree
by Research (HDR), and welcome to the University of
Tasmania. As an HDR candidate you are a part of the
wider research community and a crucial part of the
University’s strategic plan to produce distinctive research
and creative output, which make important contributions
to the future of Tasmania and the world.
We are committed to providing you with This guide will also introduce you to the
a high-quality research education and work of the Graduate Research Office
experience, and all the support you require and the online candidature management
to engage in world class research. We view system, iGRad. You will not need all of this
our HDR candidates as colleagues and information to begin with, but it is worth
look forward to exchanging ideas with you having this booklet at hand as you navigate
throughout your candidature. your way through the graduate research
experience.
Whether you continue in research or
pursue other endeavours after your higher I wish you all the very best for your future
degree, we will help you to develop research and career.
the capabilities, skills, knowledge and
Professor Peter Frappell
experience for a successful future.
Acting Dean of Graduate Research
Inside this guide you will find an
introduction to the resources you need to
keep on track and information to help you
understand the processes and milestones
involved in successful candidature.
Congratulations on the start
of your research journey.
University of Tasmania > utas.edu.au/graduate-research 1Frequently used terms and acronyms
Academic Unit Full-time MRes
The primary academic organisation Full-time candidature means an EFT of 1.0 Master of Research.
of the University consists of Colleges, at least 38 hours per week is spent on
which consists of one or more Academic research training. Part-Time
Units e.g. the College of Arts, Law and Part-time candidature means an EFT of
Education has five Academic Units, one Graduate Research Coordinator (GRC) 0.5 and a minimum of 19 hours per week
of which is the School of Humanities. A GRC oversees candidature is spent on research training.
management of candidates, in
Candidature Management Advisor consultation with the Head of Academic PhD
(CMA) Unit. Doctor of Philosophy.
CMAs are your first point of contact for
HDR queries that are administrative in Graduate Research Office (GRO) Professional Doctorate (Prof Doc)
nature. The Graduate Research Office is A professional research qualification
responsible for the administration of which has an equivalent status to a
Co-Supervisor candidature management including: PhD. It is designed for mid-career and
A supervisor within an HDR candidate’s
• Admission to candidature senior managers who wish to integrate
supervisory team who is not their
• Administration of living allowances advanced research into their professional
Primary Supervisor.
(scholarships) lives.
Confirmation of Candidature • Enrolment, variations, and Primary Supervisor
Confirmation of Candidature (also administration of the examination The Primary Supervisor is the research
referred to as Confirmation or CoC) process. academic within a supervisory team with
is a review enacted after a period of
Higher Degree by Research (HDR) whom an HDR candidate will work most
probation in accordance with Section
A Doctoral degree or a Master of closely with. They are responsible for
23 of the Research Training Ordinance.
Research degree. ensuring that all academic, administrative
Confirmation determines whether
and regulatory requirements are met by
candidature may continue.
HDR Candidates the HDR candidate.
Discipline Individuals enrolled in Higher Degrees by
Research at the University of Tasmania Research Plan
Within each Academic Unit there may
are usually referred to as research or The plan that outlines, within the
be discipline-based groups e.g. within
HDR candidates rather than students. maximum degree period, the direction
the School of Humanities there are four
and milestones of all aspects of a
Disciplines, one of which is English.
iGRad research program. The plan should be
An electronic candidature management reviewed and updated on a regular basis
Doctoral degree
system, providing information to in iGRad.
Doctor of Philosophy and Professional
Doctorate degrees – unless otherwise HDR candidates on their candidature,
milestones and progression. Review of Progress
specified.
Every HDR candidate is required to
Maximum Degree Period undergo an initial review of progress
EFT
The period within which an HDR (called Confirmation). Every twelve
Equivalent full-time enrolment. An HDR
candidate must submit their thesis or calendar months thereafter an annual
candidate studying full-time has an EFT
examinable works (i.e. exegesis and review is undertaken by the supervisory
of 1.0, while an HDR candidate studying
creative work) for examination. This is team and the Graduate Research
part-time has an EFT of 0.5.
normally 2 years EFT for a Masters of Coordinator.
eStudent Research degree and 4 years EFT for a
Doctoral degree. Supervisory team
A University system where HDR
A team of supervisors, comprising of
candidates can change personal
Milestones a Primary Supervisor and one to three
information such as their contact details,
Milestones are candidature requirements co-supervisors, who supports an HDR
manage coursework enrolment, look up
that include Confirmation of Candidature, candidate in their research degree.
fees (if applicable) and check graduation
details. (annual) Reviews of Progress and thesis
submission.
Full-Time Equivalent
The measure of the enrolment load of a
candidate by which the degree period
will be calculated.
2 University of Tasmania > utas.edu.au/graduate-researchWho
you need
to know
University of Tasmania > utas.edu.au/graduate-research 3Who you need to know
Graduate Research Office
The Graduate Research Office (GRO) can help you with a range of matters relating to your candidature. If you have an administrative
enquiry, a good starting point is to email the Candidature Management Advisor (CMA) within GRO for your College. For more
complex enquiries, please make an appointment to meet with someone in person. GRO staff are divided into Admissions
(applications, scholarships and enrolments) and Candidature (commencements, variations, coursework and examinations), so make
sure you check the right location for your enquiry and College in the table below.
You can also call GRO, Monday to Friday, between 9.00am and 5.00pm AEST: +61 3 6226 8559.
Location
College Email
Admissions Team Candidature Team
College of Arts, GraduateResearch.CALE@utas.edu.au Hobart Hobart
Law and Education 301 Sandy Bay Road, Centenary Building, Level 3, Room 303,
(CALE) Sandy Bay campus. Sandy Bay campus.
Launceston
Building A, Level 1, Room 172,
Newnham campus.
College of GraduateResearch.TSBE@utas.edu.au Hobart Hobart
Business and 301 Sandy Bay Road, Centenary Building, Level 3, Room 303,
Economics (CoBE) Sandy Bay campus. Sandy Bay campus.
Launceston
Building A, Level 1, Room 172,
Newnham campus.
College of Health GraduateResearch.CHM@utas.edu.au Hobart Hobart
and Medicine 301 Sandy Bay Road, Advocate House, Medical Science
(CHM) Sandy Bay campus. Precinct, 17 Liverpool Street, Hobart.
Launceston
Building A, Level 1, Room 172,
Newnham campus.
College of GraduateResearch.CoSE@utas.edu.au Hobart Hobart
Sciences and 301 Sandy Bay Road, Centenary Building, Level 3, Room 303,
Engineering (CoSE) Sandy Bay campus. Sandy Bay campus.
Launceston
Building A, Level 1, Room 172,
Newnham campus.
4 University of Tasmania > utas.edu.au/graduate-researchAcademic roles and Higher Degree by Research Candidates
HDR candidates are candidates enrolled
Supervisors
Your supervisory team includes your
responsibilities in a Doctoral degree or a Master of
Research degree.
Primary Supervisor and between one to
three co-supervisors. The supervisor’s
Undertaking a research degree is a role is to guide, advise and support you
unique experience and every project Higher Degree by Research candidates are
to complete your candidature. They are
is different. As a Higher Degree by responsible for:
your first port of call for any matters
Research (HDR) candidate you should • Undertaking research activity, as relating to your research project.
have a clear understanding of your agreed with their supervisory team,
role and responsibilities, and those of related to their research project Supervisors are collectively and individually
your supervisors, Graduate Research responsible for:
• Producing a thesis which fulfils the
Coordinators (GRCs), Heads of Academic • Supporting the HDR candidate to
relevant degree requirements and is
Units and the Dean of Graduate Research. develop and design their research
presentable according to the accepted
project so that it is of the quality and
The roles and responsibilities are practices of the University
standard required for the qualification
described in the following: • Becoming familiar with the and can be completed within the
• Research Training Ordinance: https:// requirements and expectations as maximum degree period
www.utas.edu.au/policy/ordinances set out in the University ordinances,
• Showing that the research meets the
policies, procedures and guidelines
• HDR Minimum Infrastructure and standards of the Australian Code for
relevant to Higher Degrees by Research
Resources Procedure INTERIM 200928: the Responsible Conduct of Research:
4 Research and Research Training • Being proactive in holding regular https://www.nhmrc.gov.au/about-
- https://www.utas.edu.au/policy/ meetings with their supervisory team us/publications/australian-code-
procedures and individual supervisors (either face responsible-conduct-research-2018
to face, or using electronic media)
• HDR Supervision & Academic Support • Providing mentoring and guidance
Procedure: 4 Research and Research • Becoming independent researchers in all aspects of conducting and
Training - https://www.utas.edu.au/ with supervisory guidance resulting in completing the research project and in
policy/procedures the self-regulation of research activity all written components of completing
• Student Behaviour and Conduct • Providing formal progress reports the research, including the thesis and
Ordinance: https://www.utas.edu.au/ as required, through the Primary associated publications or equivalent
policy/ordinances Supervisor, at periods specified by the • Ensuring all HDR candidature
University milestones are met on time
• Behaviour Policy: 6 Governance and
Accountability - https://www.utas. • Research quality and practices, safety, • Creating and promoting an inclusive
edu.au/policy/policies personal ethical responsibility research training environment
• Behaviour Procedure UNDER REVIEW: • Developing an approved research • Providing a level of pastoral care
6 Governance and Accountability budget in consultation with the Primary and having an awareness of the HDR
- https://www.utas.edu.au/policy/ Supervisor candidate’s basic wellbeing.
procedures • Acquiring information about relevant
To manage your expectations, it is highly research funding schemes, including
recommended that you familiarise additional scholarships, training
yourself with these documents. To assist, scholarships, travel scholarships, prizes
a summary of the various academic and awards that they may be eligible
roles and their responsibilities have • Being an active participant in the
been provided, beginning with HDR research life of their Academic Unit and
candidates. University
• Abiding by the Behaviour Policy.
An important part of your research
journey is also getting to know other
HDR candidates. Not only will this enrich
your experience, but it will provide you
with a valuable support network. You are
encouraged to be proactive early in your
candidature by introducing yourself to
other HDR candidates in your area and
attending events. If you're unsure who
they are, please ask your GRC to assist.
University of Tasmania > utas.edu.au/graduate-research 5Graduate Research Coordinator Head of Academic Unit Dean of Graduate Research
Every Academic Unit has several GRCs The Head of Academic Unit is responsible The Dean of Graduate Research
whose role is to oversee supervision in for academic line management within provides leadership and oversight for
consultation with the Head of Academic each Academic Unit. While you will the University’s HDR strategy and policy
Unit (in most cases, this is the Head primarily liaise with your supervisors, you and the distribution of Commonwealth
of School). If you have any issues or should take the opportunity to meet the and University scholarships. The Dean
questions about your candidature that Head of Academic Unit during your first of Graduate Research liaises with
you would like to discuss with someone few weeks of candidature. You can ask the Graduate Research Office on
other than your supervisors, your GRC your supervisors to help you facilitate this operational matters and makes the final
is the first person to talk to. A list of meeting. determination on all issues related to
GRCs is available online within the GRC candidature and examination. Any HDR
Register: https://www.utas.edu.au/ Heads of Academic Units are responsible for: candidate wishing to meet with the
research-admin/graduate-research/ • The administration of the Academic Dean of Graduate Research can make
supervisors/grc-register-and-training Unit including planning, budget, an appointment. Contact details are
strategy, human resources and available online: https://www.utas.edu.
Graduate Research Coordinators are performance as per the Academic au/research/degrees/contact-us
responsible for: Delegations Ordinance: https://www.
• Providing advice to the Head of utas.edu.au/policy/ordinances The Dean of Graduate Research is responsible
Academic Unit to assist with the • Reviewing and attesting to research for:
assessment of supervisory practices activity status of supervisors • Encouraging high quality supervision
within the Academic Unit and any practices, for monitoring supervisory
problems or grievances (including • Ensuring high quality supervision practices across the University, and for
those related to academic or research practices by supervisors taking action as appropriate to ensure
misconduct) that may arise, and may • Providing a level of pastoral care to that high quality supervision is achieved
need to be reported to the College HDR candidates. for all HDR candidates
Executive Deans and the Dean of • Reporting to Academic Senate on
Graduate Research research higher degree supervision in
• Reporting to the Head of Academic the University
Unit, any proposed changes to • Approving supervision arrangements
candidature that may impact on the on the advice of the Head of Academic
allocation of supervisory resources Unit. The Dean of Graduate Research
• Advising supervisors and HDR candidates must seek assurance that:
on matters related to timely progression • Those nominated can provide
of candidature appropriate supervision by virtue of
• Providing a level of pastoral care to their qualifications and experience,
HDR candidates. their research interests and their
personal qualities; and,
• Supervision has been taken into
account in the academic’s workload
model and adequate supervision
can be maintained for the duration
of candidature regardless of staff
leave and other absences from the
University.
6 University of Tasmania > utas.edu.au/graduate-researchWhat
you need
to do
7 University of Tasmania > utas.edu.au/graduate-research University of Tasmania > utas.edu.au/graduate-research 7What you need to do Before your first day • Get excited! You are about to begin your Higher Degree by Research, and join the University of Tasmania’s research community. • Read your Acceptance of Offer email Please read your Acceptance of Offer email carefully and undertake all the requested steps. • Arrange accommodation and request airport pickup (For international or interstate candidates moving to Tasmania) For candidates moving to Tasmania to commence their research, consider your accommodation options. The University of Tasmania have a range of on-campus options, as well as links to off-campus accommodation alternatives: https://www.utas.edu. au/student-living. The University of Tasmania also provides a free airport pick-up service: https://www.utas. edu.au/students/international- students/airport-pickup-request • Familiarise yourself with roles and responsibilities Familiarise yourself with your role and responsibilities as an incoming candidate, and the roles and responsibilities of your supervisory team, Graduate Research Coordinator (GRC), Head of Academic Unit and Dean of Graduate Research. A handy summary is provided above. • Read your Conditions of Award (For candidates in receipt of a Living Allowance Scholarship) Please ensure you read your Award Conditions. Please note, scholarship payments cannot commence until you have an open Australian bank account. If you’re unsure where your closest bank is relative to the University campus, please contact UConnect and they will be able to assist you: https://www.utas.edu.au/students/ admin/u-connect 8 University of Tasmania > utas.edu.au/graduate-research
Your first day
• Familiarise yourself with your • Submit your commencement • Academic Unit and College specific
campus paperwork facilities and support arrangements
Look at a campus map and familiarise Submit, either in person or via email, (e.g. funding for conference
yourself with your relevant campus the completed commencement attendance)
and the services it offers: https:// paperwork to a Candidature • Any Academic Unit-specific
www.utas.edu.au/campuses Management Advisor (CMA) within inductions you are required to
• Meet your Primary Supervisor the Graduate Research Office (GRO): undertake
Attend a meeting with your Primary https://www.utas.edu.au/research/
• Any relevant email distribution lists
Supervisor and take some time to degrees/contact-us. Confirmation
you should be added to
get to know each other. During this of enrolment will be sent to your
personal email address and may take • Where or how to meet other HDR
meeting:
up to 1 working day to occur. candidates.
• Complete the necessary
• Set up your space • Be safe
commencement paperwork
Your Academic Unit will provide you Save the Security number (+61 3 6226
(accessible through your Acceptance
with the necessary infrastructure to 7600) in your phone and familiarise
of Offer email, or on the Candidate
work on-campus. Please ensure you yourself with other emergency
Forms webpage: https://www.
acquire information about building, contact information: https://www.
utas.edu.au/research-admin/
office and/or lab access, your desk utas.edu.au/infrastructure-
graduate-research/policies-and-
allocation, tea and washroom services-development/emergency-
forms/hdr-candidates-forms-and-
facilities, photocopying, travel, management. You can also request
guidelines).
internet access and on-campus mailing assistance from Campus Security by
• Organise infrastructure (such as using SafeZone. SafeZone is an app
addresses.
your laptop, desk allocation, and for your mobile device that can be
access card) • Undertake an on-site induction
downloaded for free: https://www.
Undertake an on-site induction within
• Discuss Information Technology utas.edu.au/campus-services/
your Academic Unit. For all candidates
and system requirements. security/safe-zone
(irrespective of whether you are on-
• Organise an on-site induction or off-campus), please ensure you
• Schedule your initial supervisory acquire information about:
meeting with your supervisory • Key personnel within the Academic
team and preferably your GRC Unit and College. This includes the
• Discuss and establish research and professional staff who are there to
behavioural expectations assist you with day-to-day enquiries
• Ask your Primary Supervisor to regarding administration
meet your GRC.
University of Tasmania > utas.edu.au/graduate-research 9Your first two weeks
You might be feeling a bit unsure about the first few weeks of candidature. Don’t worry to the HDR Coursework webpage:
– it’s completely normal to feel this way. Here is a list of things you can do that will help https://www.utas.edu.au/research-
you to get settled and organised. You will be getting stuck into your research in no admin/graduate-research/current-
time! candidates
For domestic candidates,
• Get your student ID card progress. please ensure you complete a
Once you have submitted your • Meet your Graduate Research Commonwealth Assistance Form
confirmation of candidature Coordinator (eCAF) during the enrolment process.
paperwork, and upon receipt of a If you have not done so already, Instructions on how may be accessed
Confirmation of Enrolment email, meet your GRC. The GRC works here: https://www.utas.edu.au/__
obtain your student ID card through a alongside the Head of Academic data/assets/pdf_file/0006/1154796/
UConnect location, or online: https:// Unit and your supervisors to oversee Completing-your-Commonwealth-
www.utas.edu.au/students/admin/ your candidature. A list of GRCs Assistance-Form-online.pdf
id-and-access is available online within the GRC • Familiarise yourself with responsible
• Get your login details Register: https://www.utas.edu.au/ research conduct
Your University email, username and research-admin/graduate-research/ Ensure you are aware of and
password details (login details) will be supervisors/grc-register-and- understand what is required to ensure
emailed separately to your personal training responsible research conduct. A
email account. It may take up to 3 • Log in to the University systems handy summary is provided within this
working days to be generated upon Upon receipt of your login details you Guide.
being enrolled. Please contact Service will be able to access a range of online • Meet an International Student
Desk if you have not received your systems required during candidature, Advisor (For international
details after this time: https://www. including webmail, iGRad, eStudent candidates)
utas.edu.au/service-desk and MyLO. For further information Visit or contact an International
• Have your initial supervisory on these student systems, please refer Student Advisor: https://www.utas.
meeting to this Guide and the Commencing edu.au/students/learning/advisers.
Undertake your initial supervisory Candidates website under What you International Student Advisors can
meeting with your supervisory team need to know: https://www.utas. provide assistance with understanding
and preferably your GRC. During this edu.au/research-admin/graduate- University policies and procedures or
meeting, discussion points should research/commencing-candidates accessing services and information
include: • Commence the HDR Candidate pertinent to international candidates,
• Key project aims Induction such as finding accommodation and
• Each party’s role, responsibilities Access MyLO and start the HDR understanding visa requirements.
and expectations, including how to Candidate Induction via the Discover They can also assist with any personal
provide feedback and resolve issues Course Catalogue: https://www.utas. circumstances affecting your
edu.au/mylo. All new candidates candidature.
• A proposed timetable and methods
are required to undertake the HDR • Pay your Student Services and
of working together
Candidate Induction, to ensure a Amenities Fee (For domestic
• Key milestones, including whether smooth transition into their HDR candidates)
ethics approval is needed (and, if program. The Induction is self-paced Ensure you pay your Student Services
so, how to obtain it), provisional and should be completed within your and Amenities Fee (SSAF). SSAF is a
timelines for your Research Plan, first week of candidature. Please compulsory fee for student services
and Confirmation of Candidature ensure you retain your certificate and amenities provided, which are
• Coursework of completion for Confirmation of non-academic in nature. Further
• Intellectual Property Candidature. information on SSAF may be found
• Authorship • Enrol in coursework units online: https://www.utas.edu.au/
Enrol in your coursework units as students/admin/ssaf
• Project-specific support available
early as possible via eStudent: https://
from the Academic Unit or
estudent.utas.edu.au. Coursework Make sure to complete the
University
units undertaken during candidature HDR Candidate Induction,
• Participation in research events and teach you high-level research, accessible in MyLO:
professional development. communication and management
After this meeting you will need skills. For further information on your
to organise and undertake regular coursework, or on how to apply for http://www.utas.edu.au/
meetings with your supervisory team, an exemption or credit, please refer
to review and advise on project
mylo
10 University of Tasmania > utas.edu.au/graduate-researchYour first month
With the excitement and activity of your first two weeks behind you, it can be hard to know what to do next. Understanding
candidature progression and how you manage candidature is therefore your next step, in addition to completing the HDR Candidate
Induction and beginning some key activities and tasks necessary for Confirmation of Candidature, your first formal review.
• Familiarise yourself with candidature During your consultation you will be • Commence your Data Management
progression and milestones required to complete an Information Plan
Familiarise yourself with your Skills Checklist: https://www.utas. Begin to create a Data Management
candidature milestones and edu.au/library/contact-us/research- Plan, which will describe how you
requirements. General information librarians will collect, organise, manage,
is accessible within this Guide, with The consultation is also an opportune store, secure, back up, preserve and
a succinct description of each type time to discuss how the Library can share your research data. The Data
found on the Candidature Milestones assist you with your Data Management Management Plan should adhere
webpage: https://www.utas.edu.au/ Plan and Literature Review, both to the Management of Research
research-admin/graduate-research/ requirements of Confirmation of Data Procedure UNDER REVIEW: 4
current-candidates Candidature. Research and Research Training -
• Familiarise yourself with candidature https://www.utas.edu.au/policy/
• Start the process of getting ethics
management and variations procedures. The Library also has
approval (if required)
Familiarise yourself with how you a range of resources to help you
Many research projects require human
manage and undertake variations develop your Data Management
or animal ethics approval to proceed.
to candidature. A useful summary is Plan: http://utas.libguides.com/
It is therefore essential that you
provided within this Guide. ResearchData/management
discuss with your supervisors whether
• Commence the Academic Integrity ethics approval is needed for your For more information, please liaise
Module research and, if so, how to obtain it. with your Primary Supervisor and/or
Access MyLO and start the Academic contact a Research Librarian: https://
For more information, please contact
Integrity module via the Discover www.utas.edu.au/library/contact-
the Research Integrity and Ethics
Course Catalogue: https://www.utas. us/research-librarians
team: https://secure.utas.edu.au/
edu.au/mylo. All new candidates are research-admin/research-integrity-
required to undertake the Academic and-ethics-unit-rieu
Integrity module, to enhance their
understanding of the principles • Commence your Research Plan
of academic integrity, and why it's The Research Plan is a live document,
important. The Induction is self-paced which can be created and maintained
and should be completed within your throughout candidature in iGRad:
first month of candidature. Please https://www.utas.edu.au/research-
ensure you retain your certificate admin/graduate-research/igrad.
of completion for Confirmation of It describes your project’s aims,
Candidature. methods, directions and milestones,
which should be reviewed and
• Book a research consultation with a
updated regularly during candidature.
Research Librarian
Visit your Library and book a research The first draft of your Research Plan
consultation: https://www.utas.edu. must be completed at three months’
au/library/research. EFT and submitted to your GRC
through iGRad. For more information
An essential tool for success, Research
about the Research Plan please
Librarians provide guidance in various
refer to your Primary Supervisor for
areas including research planning,
Academic Unit-specific requirements
accessing pertinent literature,
and, for more general information
publishing your research outputs
refer to the HDR Academic Progress
and measuring impact. They can
Procedure: 4 Research and Research
also assist you to sign up for ORCID
Training - https://www.utas.edu.au/
and Researcher IDs, which will help
policy/procedures
build your research profile when you
publish.
University of Tasmania > utas.edu.au/graduate-research 11At the end of your first year you
will go through a process called
Confirmation of Candidature.
It is important that you prepare
for this well in advance.
12 University of Tasmania > utas.edu.au/graduate-researchYour first year
Within the first month of candidature you’ve begun to work on key tasks many of which accessing relevant literature: https://
will contribute to Confirmation of Candidature, the first formal review you will undergo www.utas.edu.au/library/contact-
at the end of your first year EFT of candidature. us/research-librarians
• Confirmation of Candidature
Confirmation of Candidature is your
first major review. It occurs at 12
• Submit your first Research Plan draft Science (QAS) program – Your months’ EFT, however you and your
The first draft of your Research Plan coursework will contribute to supervisors should start planning for
must be completed at 3 months’ EFT, the Graduate Diploma of Marine Confirmation from the very beginning
and submitted through iGRad: https:// and Antarctic Science (S6O). of candidature. The primary purpose
www.utas.edu.au/research-admin/ Questions should be directed to of Confirmation is to make sure that
graduate-research/igrad. Once you the QMS Program Coordinator. you have the capacity to undertake
have done so, please notify your GRC You should also take some time to your research project within the
and Primary Supervisor to ensure they plan the rest of your units. There are maximum degree period, and that
are aware. Please note, the Research a range of elective units on offer that your research project is clearly
Plan is a live document that will be you can select from based on the defined, coherent and feasible.
reviewed annually in each Annual skills and knowledge that will enhance To have your candidature confirmed
Review (including Confirmation). your ability to complete your research and to allow continued enrolment
It may therefore change as your project: https://www.utas.edu.au/ in your course, you must fulfil the
candidature progresses. research-admin/graduate-research/ following requirements:
• Make progress with your current-candidates/your-graduate-
• Research Plan
coursework research-coursework
In your first year, you should focus on • Complete a significant piece of • Ethics requirements (if required)
completing any coursework units that academic writing • Data Management Plan
are required for Confirmation. These By the end of your first year you • Written work
are: need to produce a piece of academic
• Oral presentation
• Masters by Research – XGR501: writing that is relevant to your
research project and appropriate for • Peer review
Introduction to Higher Degree
by Research your discipline. This piece of writing is • Supervisor-Candidate meetings
• PhD – XGR501: Introduction to particularly important as it is required • Coursework
Higher Degree Research, and one for Confirmation. Your supervisors
• Any additional criteria required by
other unit will be able to advise you regarding
your Academic Unit or specified in
length, format, style and any other
• Professional Doctorate – You your letter of offer
requirements. You are encouraged to
should discuss your coursework discuss this with your supervisors early For Confirmation, the required
requirements with your Course on in your candidature to give you as documentation is submitted via iGRad.
Coordinator much time as possible to complete Submission may begin as soon as the
• Quantitative Marine Science the written work. Research Librarians tab appears in iGRad, 2 months before
(QMS) or Quantitative Antarctic can also assist you in searching for and the due date.
For more information about
Confirmation please refer to your
Primary Supervisor for Academic Unit-
specific requirements and, for more
general information and requirements
please refer to the HDR Academic
Progress Procedure: 4 Research and
Research Training - https://www.
utas.edu.au/policy/procedures
A succinct summary of this
candidature milestone may also be
accessed on online: https://www.
utas.edu.au/research-admin/
graduate-research/current-
candidates
University of Tasmania > utas.edu.au/graduate-research 13Your second year
Congratulations on making it through Confirmation of Candidature. which are offered throughout the year.
It is important to choose units that will
By now, your research project will have developed significantly since you commenced.
help you with your research project.
You might be about to collect data, or you may have already started. It is possible,
If you have any questions about
however, that your research project isn’t as well-defined as you’d like it to be, or that
selecting appropriate units, you should
your research has been delayed. It is normal to feel uncertain about your project and
talk to your supervisors or GRC.
the progress you have made. Research is not a linear process, and you are likely to
change direction and modify your plans multiple times during your candidature. Sometimes, workshops and courses
you undertake as part of your
There are a number of things you can do to help you to navigate your second year research can also count towards your
of candidature and the challenges it brings. coursework.
For further information on available
electives, or on applying for an
exemption or credit, please access the
• Prepare for your Annual Review For more information about your
HDR Coursework website: https://
Annual Reviews of Progress occur on Annual Review please refer to your
www.utas.edu.au/research-admin/
each anniversary (12 calendar months) Primary Supervisor for Academic
graduate-research/current-
after Confirmation. At the end of your Unit-specific requirements and, for
candidates/your-graduate-research-
second year you will go through an more general information refer to
coursework
Annual Review - sometimes referred the HDR Academic Progress Procedure:
to as the Mid-Candidature Review. 4 Research and Research Training If you are enrolled in a Professional
Annual Reviews check your academic - https://www.utas.edu.au/policy/ Doctorate or the QMS or QAS
performance is consistent with your procedures program, you should discuss your
Research Plan and make sure that you coursework requirements and any
A succinct summary of this
have the right resources and support exemptions with your Course/
candidature milestone may also be
to complete your research project Program Coordinator.
accessed on online: https://www.
within the maximum degree period. utas.edu.au/research-admin/
In order to participate in an Annual graduate-research/current-
Review, you must provide a range of candidates
information and documents in iGrad: • Continue to make progress with
https://www.utas.edu.au/research- your coursework
admin/graduate-research/igrad If you are a PhD or MRes candidate,
This will become your Annual Review you should aim to enrol in and if
Report, which is then assessed by your possible, complete, any remaining
GRC and supervisors within a Review units that are required for your
of Progress meeting. candidature. If you have already
You can start completing your Report completed your core units and have
as soon as the tab appears in iGrad, 2 remaining units to complete, you can
months before the due date. select from a range of elective units
14 University of Tasmania > utas.edu.au/graduate-researchYour third year
Your final year is approaching. Here are some things you can do, last but not least of candidature milestone may also be
which is prepare for the most exciting milestone of all: Thesis submission. accessed here: https://www.utas.
edu.au/research-admin/graduate-
research/current-candidates
• Prepare for your third or final that will help you with your research To assist, thesis submission,
Annual Review project: https://www.utas.edu.au/ examination and graduation
At the end of your third year EFT you research-admin/graduate-research/ guidelines, forms and templates
may go through your final Annual current-candidates/your-graduate- are also accessible online: https://
Review. The purpose and process research-coursework www.utas.edu.au/research-admin/
of this review is the same as the • Prepare for thesis submission graduate-research/policies-and-
previous Annual Review – to assess The final and perhaps most exciting forms/hdr-candidates-forms-and-
your academic performance relative milestone of your candidature is guidelines
to your Research Plan and ensure you submission of your thesis.
have what you need to complete your
Your thesis will embody the results
project.
of your research conducted during
Just like your previous Annual Review, your candidature and demonstrate
you will need to complete an Annual that your research has produced
Review Report via iGrad. This will original findings that make a significant
be used as the basis for a Review of contribution to knowledge.
Progress meeting with your GRC and
supervisors. As your thesis deadline Your thesis may be presented in
will be approaching, it is likely that a variety of formats and media,
your final Annual Review meeting will however, there are certain
focus on your thesis. requirements that must be adhered to
as prescribed in Policy.
For more information about your
Annual Review please refer to your For more information about thesis
Primary Supervisor for Academic Unit- submission, please refer to your
specific requirements and, for more Primary Supervisor for Academic Unit-
general information refer to the HDR specific requirements and, for more
Academic Progress Procedure. general information refer to the HDR
• Finalise your coursework Examination Procedure: 4 Research and
By your third year EFT, you should Research Training - https://www.
have completed all coursework utas.edu.au/policy/procedures
required for your candidature. If not, A succinct summary of the steps
there are a range of units you can involved in the preparation,
select that are offered throughout the submission and examination of this
year. It is important to choose units
University of Tasmania > utas.edu.au/graduate-research 15Tips for success throughout your candidature
Have regular meetings with your Internships You should take some time to review
supervisors Internships can enable you to turn the HDR Examination Procedure which
your PhD theory into practice, build provides important information about
Meeting regularly with your supervisors
industry networks and enhance your CV, your thesis such as format, content,
to discuss project progress, troubleshoot
and develop soft skills to support and language and word count.
issues and develop action plans for future
complement your research expertise.
research is vital to the success of your
You should talk to supervisor about
candidature. Publish as you go
identifying opportunities to undertake
internships and placements during your Publishing during candidature is a great
Build your research skillset candidature. way to build your publication record and
receive peer review feedback on your
Three Minute Thesis (3MT) Career Development and Employment research that will contribute to your
The Three Minute Thesis (3MT) Making informed decisions about your thesis. You should discuss publications
is a competition designed to help career is an important step in the with your supervisor as early as possible
HDR candidates develop academic transition from university to work or in your candidature.
and research communication skills. further study. The Student Leadership
Competitors have three minutes to It is also possible to include your
and Careers team can help you to clarify
explain their thesis and its significance, publications within your thesis. Where
important career issues, assist you with
in language that is appropriate to a non- publications are included in your thesis
your career decisions and provide many
specialist audience. The University hosts (either in whole or part), you must
services to support you to build your
the 3MT every year, with the winner include a co-authorship statement in
career: https://www.utas.edu.au/
sponsored to compete in the Asia-Pacific the preamble of your thesis For more
students/careers
Final. information please review the Guidelines
for Incorporating Publications into a Thesis
You are encouraged to participate in Teaching and tutoring opportunities
and Authorship of Research Procedure
3MT, as the ability to communicate the You may be interested in furthering
(4 Research and Research Training:
importance of your research project and your skills in teaching or tutoring. If
https://www.utas.edu.au/research-
articulate your findings is a very valuable so, you should discuss this with your
https://www.utas.edu.au/policy/
skill. More information about 3MT is supervisors as they are best placed to
procedures)
available online: https://www.utas.edu. advise of relevant opportunities within
au/research-admin/graduate-research/ your Academic Unit. You will need to
research-training-opportunities be mindful of the restrictions on the Stay engaged
amount of paid employment undertaken
Depending on the nature of your
Resources during your candidature, as stipulated
research project, you may spend a lot of
There are a range of online development in the HDR Candidature Management &
time working independently.
resources including Vitae and Lynda. Enrolment Variation Procedure: 4 Research
and Research Training - https://www. It is important to stay engaged socially
Vitae is an online depository of utas.edu.au/policy/procedures and professionally with members of
researcher development articles and the University and wider community.
training materials, including some that You might consider attending on-
are specifically for HDR candidates. You Develop your thesis campus events, joining a club or society
can log in to Vitae using your University The best way to minimise stress as you or connecting with the University
of Tasmania credentials: https://www. approach your thesis submission deadline Community, Friends and Networks
vitae.ac.uk/ is to actively and consistently develop Programme (UTASLife).
your thesis throughout your candidature.
LinkedIn Learning is an online learning • Events: https://www.utas.edu.au/
Every thesis is different, however it is
platform that contains more than 10,000 events
vital that you decide the format and plan
courses on a range of subject matter • Clubs & Societies: https://tuu.com.
the structure of your thesis with your
including business, software, technology au/
supervisors and find an approach to
and creative skills. You can log in to
working on your thesis that suits you. • UTASLife: https://www.utas.edu.au/
LinkedIn Learning using your University
of Tasmania credentials: https://www. utaslife
It is also important to have an early
linkedin.com/learning discussion with your supervisors about
formatting, length and referencing
requirements, as these differ by
discipline.
16 University of Tasmania > utas.edu.au/graduate-researchTake care of yourself
There are a number of unique stressors
faced by HDR candidates. Research takes
a great deal of time and it can often be
stressful and isolating.
To thrive during your candidature, it is
important that you stay as mentally and
physically well as possible. This can help
you to better overcome challenges, build
healthy relationships and work more
productively.
There are a number of resources
available that can help you to look after
your physical and mental health and
achieve a good work-life balance.
• Safety, Health and Wellbeing: https://
www.utas.edu.au/students/shw
• Work, Health & Wellbeing Network:
https://www.utas.edu.au/work-
health-wellbeing
• Supporting and Managing Candidates’
Mental Health: https://www.utas.
edu.au/research/graduate-research/
candidates-mental-health/home
• Aboriginal and Torres Strait Islander
HDR candidates: https://www.utas.
edu.au/riawunna
Most importantly, you should never
be shy about reaching out to someone
if you need to talk. This person might
be one of your supervisors, your
GRC, another HDR candidate, a family
member or friend, or anyone who you
feel comfortable talking to.
University of Tasmania > utas.edu.au/graduate-research 17What you need to know 18 University of Tasmania > utas.edu.au/graduate-research
What you need to know
Ordinances, You can access these ordinances online:
https://www.utas.edu.au/policy/
information to assist all community
members be safe and well: https://www.
policies, and ordinances utas.edu.au/students/shw/safe-fair-
community-unit
procedures
In order to ensure that you make an Respectful and Respect. Now. Always.
The University is a member of Respect.
impact in your chosen field and develop
the skills you need for your desired responsible Now. Always., an initiative launched in
2016 by Universities Australia to combat
career, the University has ordinances,
policies and procedures that provide
conduct sexual assault and sexual harassment
against students. The University is
guidance to Higher Degree by Research People are the heart of our University
committed to ensuring it has effective
candidates and all staff involved with community. As members of our
strategies in place for preventing and
research at the university. University community we work and study
responding to sexual assault and sexual
in close proximity to each other, regularly
The Research Training Ordinance is the harassment. For further information,
interact and often depend upon one
overarching framework for research please refer online: https://www.utas.
another, all of which requires high levels
degrees at the University of Tasmania: edu.au/respect-now-always
of trust and respect. Our University is
https://www.utas.edu.au/policy/ therefore committed to a culture that As an HDR candidate at the University,
ordinances encourages respectful and responsible you also have access to the following free
Other important polices and procedures conduct. online MyLO units:
include: • Responding to Disclosures of Sexual
• HDR Admissions Selection & Values and behavioural Violence
Enrolments Procedure expectations • Consent Matters
• HDR Candidature Management & Our University is committed to a values- The Responding to Disclosures of Sexual
Enrolment Variation Procedure based culture. This means the foundation Violence unit provides you with the skills
• HDR Academic Progress Procedure of our community is based upon a to respond appropriately, empathetically,
shared set of values and by behavioural and confidently if someone chooses to
• HDR Examination Procedure
expectations that have been set in share their experience of sexual assault
• HDR Minimum Infrastructure and place to help us be safe, feel valued and or sexual harassment with you: https://
Resources Procedure INTERIM 200928 respected, and thrive. These values are: mylo.utas.edu.au/d2l/le/discovery/
• HDR Supervision & Academic Support view/course/344712
• Respect and self-respect
Procedure
• Fairness and justice You should also be aware of the First
You can access these documents online Responder’s Protocol, which outlines how
• Integrity
on the HDR Policies & Procedures to respond to a disclosure of sexual
• Trust and trustworthiness assault or sexual harassment: https://
webpage (https://www.utas.edu.au/
research-admin/graduate-research/ • Responsibility www.utas.edu.au/students/shw/safe-
policies-and-forms/hdr-policies), with • Honesty fair-community-unit/sash
the broader Framework available on the Aligned with these values are our The Consent Matters unit is a course
Governance Instruments Framework behavioural expectations, which are to help you understand sexual consent,
website (https://www.utas.edu.au/ set out within the Behaviour Policy: boundaries, respect, and positive
policy). Governance and Accountability - intervention: https://mylo.utas.edu.au/
https://www.utas.edu.au/policy/ d2l/le/discovery/view/course/344711
Ordinances policies
Within the governance framework of the
University are ordinances. Of particular You should familiarise yourself with these Responsible research conduct
importance within the HDR space are the values and expectations, because a safe The University of Tasmania is dedicated
following: and respectful University community is to creating and maintaining an
everybody's responsibility. For further environment that promotes responsible
• Research Training Ordinance information please go online: https:// research conduct in accordance with the
• Academic Delegations Ordinance www.utas.edu.au/students/shw/values Australian Code for the Responsible Conduct
• Student Participation and Attainment Further assistance may also be acquired of Research (the Code).
Ordinance from the Safe and Fair Community Unit In response to the Code, our University
• Student Academic Integrity Ordinance (SaFCU). SaFCU is a University-wide has implemented a suite of policies
• Student Behaviour and Conduct service providing support, advice, and and procedures, which are outlined in
Ordinance
University of Tasmania > utas.edu.au/graduate-research 19the University of Tasmania’s Responsible • Academic Integrity for Students Resolving difficulties within the
Conduct of Research Framework. it is every website: https://www.utas.edu. academic unit:
candidate’s responsibility to be aware of au/students/learning/academic-
Where possible, candidates should
and adhere to the Code and Framework. integrity
work with their Primary Supervisor to
In addition to research integrity, each For further information on research resolve difficulties as soon as they arise
HDR candidate must abide by the integrity, or if ethics approval is required during candidature. HDR candidates
University’s commitment to uphold a for your project, please contact the may also seek advice and support
high level of academic integrity. As noted Integrity and Ethics unit: https://www. from the Postgraduate Advocate and
within the Student Academic Integrity utas.edu.au/research-admin/research- Welfare Support Officer at the Tasmania
Ordinance: integrity-and-ethics-unit-rieu/contacts University Union: https://tuu.com.au/
assistance/advocacy/
“Academic integrity underpins the
Misconduct,
quality of every aspect of academic Where a candidate has been unable to
work and the student journey. resolve a problem with their supervisors
Upholding academic integrity creates
expectations for the conduct of
complaints they should continue to seek to resolve
the problem by working with the
academic work for students and and resolving following people in their Academic Unit,
in the order presented:
difficulties
staff and is a quality benchmark for
Australia’s higher education sector."
• Graduate Research Coordinator
Research integrity and ethics, and When issues arise the University is • Head of Academic Unit
academic integrity are the backbone committed to providing an environment
• College Executive Dean
of our University's research culture. To in which genuine concerns or complaints
ensure your understanding of what is are treated seriously, impartially, and If a candidate is still unable to resolve
expected of you as an HDR candidate, resolved as quickly as possible. the problem a formal complaint may
please familiarise yourself with the be made through the Dean of Graduate
following: Research, following the procedure
Inappropriate behaviour: outlined within the Student Complaints
• Australian Code for the Responsible Behaviour that is inconsistent with our Policy and Student Complaints Procedure:
Conduct of Research: https:// University values is considered to be
www.nhmrc.gov.au/about-us/ For matters related to harassment or
inappropriate behaviour. Inappropriate discrimination, or other inappropriate
publications/australian-code- behaviour of staff and candidates
responsible-conduct-research-2018 behaviour, formal complaints may be
is managed in line with the Student actioned under the Behaviour Policy
• University of Tasmania’s Responsible Behaviour and Conduct Ordinance, (6 Governance and Accountability
Conduct of Research Framework: Behaviour Policy and Behaviour Procedure: - https://www.utas.edu.au/policy/
https://www.utas.edu.au/research- https://www.utas.edu.au/policy policies) and Behaviour Procedure
admin/research-integrity-and-
If something has happened which is UNDER REVIEW (6 Governance and
ethics-unit-rieu/research-integrity/
felt to be inappropriate behaviour, or Accountability - https://www.utas.edu.
university-of-tasmania-responsible-
you require further information, please au/policy/procedures)
conduct-of-research-framework
contact the Safe and Fair Community Unit
• Research Policy: 4 Research and (SaFCU).
Research Training - https://www. Research misconduct:
utas.edu.au/policy/policies Safe and Fair Community Unit The definition of research misconduct
• Research Integrity & Ethics website: SaFCU respond to notifications of sexual and the process for submitting an
https://www.utas.edu.au/research- assault or sexual harassment, concerns allegation of research misconduct are
admin/research-integrity-and- raised in relation to wellbeing or detailed in the University’s Managing
ethics-unit-rieu behaviour, reports of misconduct, Allegations of Research Misconduct
and the lodgement of general concerns Procedure UNDER REVIEW: 4 Research
• Student Academic Integrity Ordinance:
or complaints. and Research Training - https://www.
https://www.utas.edu.au/policy/
utas.edu.au/policy/procedures
ordinances If you have experienced sexual assault
• Managing Allegations of Research or sexual harassment, or have observed To assist in the promotion of research
Misconduct Procedure UNDER REVIEW: concerning or inappropriate behaviour, integrity, the University has appointed
4 Research and Research Training please contact SaFCU (+61 3 6226 2560, Research Integrity Advisors (RIAs) to
- https://www.utas.edu.au/policy/ SaFCU@utas.edu.au). For more detailed provide advice to staff and candidates
procedures information about SaFCU, please go on responsible research practices.
online: https://www.utas.edu.au/ RIAs are available to explain University
students/shw/safe-fair-community-unit policy and procedure and to provide
advice on options available to staff and
20 University of Tasmania > utas.edu.au/graduate-researchYou can also read
