FACILITIES OFFICER (DARWIN) FACILITIES AND SUPPLY SERVICES TEAM - The ...
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FACILITIES OFFICER (DARWIN) FACILITIES AND SUPPLY SERVICES TEAM 21109 Experimental and Laboratory Technician Page 1 of 11 03-June-2021
About AIMS 3
About AIMS’ Facilities and Supply Services
Team 4
About our Facilities Officer 5
How to apply 6
Key Selection Criteria 7
Position Description 8
About Darwin 11
AIMS was awarded Athena Swan Bronze status in 2020 by the Science in Australia Gender
Equity (SAGE) program. This award recognises AIMS' commitment to improving gender
equity, diversity and inclusion in STEMM disciplines.
The Australian Institute of Marine Science acknowledges the Traditional Owners of the land and sea on which we work. We recognise
the unique relationships and enduring cultural and spiritual connection that Aboriginal and Torres Strait Islander people have to land
and sea, and pay our respects to Elders past, present and future.
Photographic credit: Shaun Hahn, Joe Gioffre, Christian Miller, Steve Clarke, Christian Miller, Chris Brunner, Nick Thake, David Deeley, Ed Butler
21167 Facilities Officer (Darwin) Page 2 of 11 12-June-2021
ABOUT AIMS The Australian Institute of Marine Science is a corporate Commonwealth entity established under the Australian Institute of Marine Science Act 1972 (AIMS Act). As Australia's tropical marine research agency, it is our mission to provide the research and knowledge of Australia's tropical marine estate required to support growth in its sustainable use, effective environmental management and protection of its unique ecosystems. To accomplish our mission, AIMS delivers independent science to help realise three key long-term impacts for the nation: • Improve the health and resilience of marine and coastal ecosystems across northern Australia. • Create economic, social and environmental net benefits for marine industries and coastal communities. • Protect coral reefs and other tropical marine environments from the effects of climate change. Our research is focused on the priorities of our stakeholders, including Commonwealth, state and territory governments, industry and Traditional Owners. Our research continues to: • Underpin Australia's environmental management of the Great Barrier Reef (GBR) to ensure that this World Heritage Area remains healthy and resilient. • Support the sustainable development of coastal industries and ports across northern Australia. • Provide the environmental baselines and condition and risk assessments required for current and future resource and industrial developments in Northern Australia. 21167 Facilities Officer (Darwin) Page 3 of 11 12-June-2021
ABOUT AIMS’ FACILITIES AND SUPPLY SERVICES TEAM AIMS’ State-of-the-art infrastructure underpins our long-term, large-scale and wide-ranging research, and is housed in our three facilities which provides staff, visiting researchers and commercial clients a range of modern facilities. Our Facilities and Supply services team provide a range of enabling support services across AIMS locations. AIMS has facilities in three locations across Australia which are home to laboratory and administrative facilities that support field activities extending from the southern end of the Great Barrier Reef on the east coast to Shark Bay and the Abrolhos Islands in the west. Our headquarters is at Cape Ferguson, about 50 kilometres from Townsville. In Darwin, our Arafura Timor Research Facility (ATRF) is located adjacent to the Charles Darwin University campus. Whilst AIMS in Perth is co- located within the Indian Ocean Marine Research Centre (IOMRC) at the University of Western Australia (UWA)'s Crawley campus. Our research in Darwin takes place at the Arafura Timor Research Facility (ATRF), only 15 minutes’ drive from the city centre, within the boundaries of the North Australia campus of the Australian National University and adjacent to the Charles Darwin University. And, even more importantly, access to our facilities allows our research and industry partners to further the collective knowledge of Australia’s unique marine ecosystems and the challenges they face. 21167 Facilities Officer (Darwin) Page 4 of 11 12-June-2021
ABOUT OUR FACILITIES OFFICER POSITION About this Opportunity As a member of our Facilities and Supply Services team, our Facilities Officer (Darwin) is responsible for monitoring operational and maintenance performance at the AIMS Darwin Facility, including the on-site co-ordination of general site service contractors. In this role, you will ensure that AIMS facilities are capable of supporting to the ATRF based AIMS science staff to achieve research goals. You will be the on-site contact for contract services, including Facilities Maintenance, Security Services, Cleaning, Grounds maintenance & pest services, as well as the role of the ATRF HSE officer. About you Relying on your trade certificate in Construction, Mechanical or Electrical and/or experience in a similar facilities officer role you will monitor the on-site building management, the facilities maintenance and access control systems and undertake regular auditing of contractor performance to ensure quality assurance. Your well-developed verbal and written communication skills, along with your proven trustworthiness, honesty and ability to work with minimal supervision, will ensure that you are able to responsively and respectively represent AIMS as the Darwin on-site contact for facilities enquiries, general services, science support, visitors, HSE, freight dispatch and deliveries. Non-Australian Citizens must hold an appropriate Visa with working entitlements that allows paid employment with AIMS for the term of the appointment, depending on the relevant Department of Home Affairs current policies. If, after reviewing the position description (refer pages 8 - 10), you believe that your qualifications, experience and professional capabilities will enable you to successfully the deliver the position responsibilities, we would be very interested in hearing from you. Apply now and join a world leading organisation with attractive working conditions which are detailed in our Enterprise Agreement. The successful candidate for this exciting opportunity will be rewarded with: • AIMS AOF Level 3 Enhanced Salary ($67,411 to $84,510 per annum) plus 15.4% superannuation • Flexible Work Arrangements considered • Generous leave provisions • Full-time, permanent employment • Located in Darwin, Northern Territory 21167 Facilities Officer (Darwin) Page 5 of 11 12-June-2021
HOW TO APPLY
Your application submission for our Facilities Officer (Darwin) opportunity should include the following
documentation:
• Current Resume (including two current references);
• Document addressing the Key Selection Criteria (refer to page 7) within the scope of the position
description (refer to page 8-10); and
• A short cover letter.
Shortlisted applicants may be asked to complete a Personal Outlook Analysis Questionnaire using the Birkman
Method.
How to Apply: Please submit your application via our website (aims.gov.au).
Further information on the application process and tips for addressing Selection Criteria is available in our
Recruitment Application Guide.
Closing Date: Monday 02-August-2021 (11.59pm, Darwin time).
Recruitment Contact: Position enquiries can be directed to Andrew Blair at a.blair@aims.gov.au.
21167 Facilities Officer (Darwin) Page 6 of 11 12-June-2021
KEY SELECTION CRITERIA Your responses to the following Key Selection Criteria must evidence your suitability for this exciting opportunity within the scope of the position description (pages 8-10). Essential • Trade certificate in Construction, Mechanical or Electrical and/or experience in a similar facilities officer role. • Demonstrated experience in facilities and general site maintenance services and oversight of maintenance of associated equipment (e.g., vehicles, vessels). • Demonstrated experience managing on-site contractors. • Demonstrated commitment to workplace health and safety, including pro-actively implementing safety improvements, risk reduction strategies and improving environmental performance. • Experience with computerised systems and packages including Microsoft office, building and maintenance management systems, access control and surveillance systems. • Current manual Class C Drivers Licence. Highly Desirable • Experience in a complex facility that utilises HVAC / Mechanical systems, high and low voltage electricity, fire systems, hydraulic services, and aquarium systems. • Current Dangerous Goods certification or be prepared to obtain same in the future. • Experience in supply functions including logistics, purchasing, and warehousing. 21167 Facilities Officer (Darwin) Page 7 of 11 12-June-2021
POSITION DESCRIPTION: FACILITIES OFFICER (DARWIN)
Team Membership: Facilities and Supply Services (5601)
Program: Operations and Infrastructure Services
Primary Location: Darwin, Northern Territory
Direct Supervisor: Facilities and Supply Manager (21036)
Position Classification: AIMS AOF Level 3 Enhanced
Functional Area: Technical Services
Position Summary: Responsible for monitoring operational and maintenance performance at the
AIMS Darwin Facility, including the on-site co-ordination of general site service
contractors, HSE responsibilities and contribution to vehicle and vessel fleet
maintenance.
Position Responsibilities: To provide facilities support to the AIMS science staff to achieve research goals.
On-site contact for contract services, including Facilities Maintenance, Security
Services, Cleaning, Grounds maintenance & pest services.
Undertake regular auditing of contractor performance to ensure quality
assurance.
Monitor the on-site building management, the facilities maintenance and access
control systems.
On-site contact for facilities enquiries, general services, science support, visitors,
freight dispatch and deliveries.
Provide effective communication and teamwork practices to ensure a
professional service is provided to staff.
Provide logistics and administrative support to AIMS science staff as required.
Undertake the role of AIMS Darwin HSE officer: site safety inductions, working
with team members to ensure workplace is maintained to HSE standards and
acting as a conduit between Darwin and the institute wide HSE committee.
Contribute to the maintenance of the vehicle and vessel fleet of the AIMS Darwin
Facility.
Liaise with field staff to ensure vessel availability and suitability for science
deliverables.
Ensure the timely registration, servicing, and maintenance of ATRF Vehicles.
Ensure that ATRF Vessels are compliant with relevant regulations and AIMS
policies, safe and well-maintained.
Submit end-of-month journals for vessel and vehicle use and ensure logbooks are
up-to date.
Comply with AIMS’ workplace safety policies and procedures to ensure a safe
workplace.
Comply with AIMS’ Intellectual Property policies and procedures to ensure AIMS
intellectual assets are captured, managed, and protected.
Comply with AIMS’ Code of Conduct ensuring the standards of conduct required
of an AIMS staff member are upheld.
Adhere to, uphold, and demonstrate the AIMS values.
21167 Facilities Officer (Darwin) Page 8 of 11 12-June-2021POSITION DESCRIPTION - CONTINUED
Key Responsibilities and Performance Standards
Occupational Health & In line with AIMS’ Health and Safety Policy policies and procedures, participate
Safety: in Manual Task (Functional) Assessments and Fit for Work medical assessments
as required.
Comply with AIMS’ workplace safety policies and procedures to ensure a safe
workplace.
Identify workplace hazards and with your supervisor's guidance take corrective
action.
Report immediately any work-related accident, injury or near accident to your
direct supervisor.
Intellectual Assets: Ensure compliance with AIMS’ Intellectual Property policy, procedures, and
guidelines.
Delegations: Financial: $2,000 limit on individual purchases.
In line with Financial and Contract Delegation Policy, which includes
authorisation levels for Financial, Enterprise Agreement (supervisory), HS&E and
General Administrative activities.
Teamwork/supervisory: Direct Reports: Nil
Indirect Reports: External Contractors
To work as a member of a multi-disciplinary team that values diversity while
ensuring achievement of AIMS' goals and objectives.
Internal Organisational First Level Supervisor: Facilities and Supply Manager.
relationships: Next level supervisor: Operations and Infrastructure Manager Liaise with NT
Science Leader regarding site support requirements.
Liaise with field staff to ensure vessel availability and suitability for science
deliverables.
Client: Research/Corporate Service Group Managers:
Maintain well-developed relationships with the facility user groups. Meet weekly
(or as required) with the Facilities Manager to review and update work plans and
priorities. Discuss workplan & priorities with NT science leader. Attend AIMS
Darwin team meetings and provide facilities related feedback to the Facility
users.
Financial responsibilities and Contribute to positional budget requirements.
accountabilities:
Manage AIMS funds in a responsible manner and within delegation.
Comply with AIMS Fraud Prevention Plan ensuring the standards of conduct and
ethical behaviour required of an AIMS staff member are upheld and that
suspected fraudulent activity is prevented and/or reported.
Innovation, problem solving
and continuous Assist in the improvement of the day-to-day operations, systems and processes
improvement for the facilities work area.
responsibilities:
Planning responsibilities: Performance Management:
• Plan work activities to ensure the achievement of timelines.
• Ensure timely and accurate completion of required tasks.
• Actively participate in own personal performance planning and evaluation.
• Successfully participate in the AIMS annual Performance and Development
program.
Contribute positional requirements to operational planning.
21167 Facilities Officer (Darwin) Page 9 of 11 12-June-2021POSITION DESCRIPTION - CONTINUED
Communication To apply excellent verbal communication skills to influence, interpret, liaise,
responsibilities: advise, report and counsel.
Interact with other team members to facilitate the achievement of group goals
Skills and Knowledge
Essential Skills and Demonstrated experience in facilities maintenance and general site services.
Knowledge:
Demonstrated experience managing on-site contractors.
Demonstrated track record of high performance relating to health and safety,
pro-actively implementing safety improvements, risk reduction strategies and
improving environmental performance.
Well-developed organisational and task planning skills
Experience with computerised systems and packages including Microsoft 365,
building and maintenance management systems, access control and surveillance
systems.
Well-developed verbal and written communication skills.
Proven trustworthiness, honesty, and ability to work with minimal supervision.
Ability to undertake manual tasks as required.
Desirable Skills and Experience in a complex that utilises HVAC / Mechanical systems, high and low
Knowledge: voltage electricity, fire systems, hydraulic services, and aquarium systems.
Ability to understand and interpret detailed building plans.
Current Dangerous Goods certification or be prepared to obtain same in the
future.
Experience in the supply functions including logistics, purchasing, and
warehousing.
Experience with general site service budget setting and expenditure control.
Qualifications and Experience
Essential Qualifications and Trade certificate in Construction, Mechanical or Electrical and/or experience in a
Experience: similar facilities officer role.
Current manual driver’s licence.
Forklift operator licence or the ability to obtain.
Desirable Qualifications and Certificate IV or higher in Project Management.
Experience: Current Dangerous Goods certification or be prepared to obtain same in the
future.
Technology and Equipment
Technology & Equipment Computerised systems and packages including Microsoft office, building and
Used: maintenance management systems, access control and surveillance systems.
Networked personal computer, Microsoft 365 applications and general office
equipment.
Special Requirements
Other Special Requirements: Current NT C Class, Open, Manual Drivers Licence
Successfully participate in Manual Task (Functional) Assessments and Fit for
Work medical assessments.
Strong commitment to and sound knowledge of principles and practices of
Occupational Health and Safety and Workplace Diversity and Inclusion
Non-Australian Citizens must hold an appropriate Visa with working entitlements
that allows paid employment with AIMS for the term of the appointment,
depending on the relevant Department of Home Affairs policies.
21167 Facilities Officer (Darwin) Page 10 of 11 12-June-2021ABOUT DARWIN Darwin (NT) Facility Our research in Darwin takes place at the Arafura Timor Research Facility (ATRF), only 15 minutes’ drive from the city centre, within the boundaries of the North Australia campus of the Australian National University and adjacent to the Charles Darwin University. The Arafura–Timor region, in which Darwin is a scientific and commercial hub, is linguistically, culturally, and biologically diverse, which provides valuable links between the biophysical and social sciences. Finding us From the Darwin CBD, follow the Stuart Highway for several kilometres, then turn left onto Bagot Road and head towards Casuarina. Stay on Bagot Road until it becomes Trower Road, turn left onto Dripstone Road, and then right into Ellengowan Road at the roundabout in front of Charles Darwin University. The sign at the front of the complex reads: ‘North Australia Research Unit and Arafura Timor Research Facility’. There is reserved car parking within. NB: There is no direct public transport to the office.). Darwin Traditional Owner Group Darwin is treasured country to its traditional owners, the Larrakia people, who are prominent and active members of the local community. The traditional owners of Darwin are the Larrakia (saltwater) people. Larrakia country runs far beyond the municipal boundaries of Darwin, covering the area from the Cox Peninsula in the west to Adelaide River in the east. The Larrakia people established the first trade routes in the region, trading with the Tiwi, Wagait and Wulna people as well as with Indonesian fishermen. Their stories, songs and ceremonies echo the strong connection and understanding they have with the saltwater country. Living in Darwin Darwin is a modern capital city highly valued by its diverse and highly multicultural population, with a strong position in business and industry. Darwin has evolved from its days as a laid-back frontier town and while it still retains its relaxed charm, it has become a sophisticated city. Many visitors are surprised to find that it has accommodation, eateries, clubs, pubs, museums, and other amenities that are equal to what you will find in the southern cities. Our city is both modern and multicultural, boasting a population made up of people from more than 60 nationalities and 70 different ethnic backgrounds. The city is characterised by its many exciting cultural festivals and weekly food and craft markets. For further information visit City of Darwin Website. 21167 Facilities Officer (Darwin) Page 11 of 11 12-June-2021
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