EVERYTHING YOU NEED TO KNOW AND DO - 2021/22 WELCOME TO YORK
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WELCOME TO YORK EVERYTHING YOU NEED TO KNOW AND DO 2021/22
WELCOME WELCOME
Key dates Welcome to the
Undergraduate arrivals weekend 25 and 26 September 2021
International undergraduates can arrive from 25 September 2021 University of York
TERM DATES Welcome to the University of York, and we are
delighted that you have chosen to study with us.
Autumn Term:
Your course has been designed to inspire you to learn, as
27 September 2021 to 3 December 2021
well as providing you with opportunities to develop a wide
Spring Term: range of skills and prepare you for your future careers. At York,
10 January 2022 to 18 March 2022 we will support each of you to fulfill your potential and to help you
succeed. We encourage you to engage in the array of activities that we
Summer Term: offer and make use of the help and advice that is available. Good luck.”
19 April 2022 to 24 June 2022 Tracy Lightfoot, Pro-Vice-Chancellor for Teaching, Learning and Students
You may have different term dates if you’re a student
in the Department of Health Sciences, Hull York Congratulations on getting your place at York! We
Medical School (HYMS). You can confirm your look forward to welcoming you to the University
start dates with your department. with a renewed sense of togetherness. Like everything
else, the university experience and all that comes with it
has had to adapt to a 'new normal'. As your Students' Union,
we have had to adapt too, but what hasn’t changed is our commitment
to maximise your enjoyment here. You will have the chance to meet so
many new people and to get involved with a huge range of societies,
sports teams and cultural events both on campus and in our beautiful,
historic city! It is our job to entertain you with incredible events,
represent your voice on campus, and support you and your wellbeing.
The other officers and I look forward to meeting you soon!”
Patrick O’Donnell, University of York Students’ Union (YUSU) President
ACCESSIBILITY AND ACCURACY
All of the information in this booklet
can be found on our accessible new
student welcome web pages.
While correct at the time of printing,
for the most up-to-date information you
should visit york.ac.uk/new/undergraduate
2 3
DO IT NOW DO IT NOW
Things you
have to do first University accommodation
Apply for University accommodation, or accept your offer
if you’ve pre-booked, and pay the £200 advance payment.
You need to carry out these tasks as soon Make sure you tell us if you have any special or additional
as you have accepted your place at York. requirements. Email us at accommodation@york.ac.uk
We will send joining instructions to your personal
Private sector accommodation
email account. Please read the message carefully, it will
include your University of York username and password. If you are not applying for University accommodation and you
need help finding somewhere to live, visit
IT account york.ac.uk/study/accommodation/private-sector
Set this up at idm.york.ac.uk using your York username
and password. Once this is done you will have a University Student finance (UK)
email account. Double check you’ve applied for student finance and returned
the signed declaration. Depending on your household income,
Duo Mobile App you could be eligible for a York Bursary.
Many University systems now use two-factor authentication york.ac.uk/york-bursary
(2FA). york.ac.uk/it-services/services/duo
Money
Log in to e:Vision
Just in case your loan is delayed, make sure you can access
Use your username and password to access your student record enough money to last you for the first few weeks of term.
and complete the enrolment tasks below at evision.york.ac.uk
Enrol Emails
Enrol with the University as soon as possible. Keep checking your University email account. This is where we
At this stage you also have the choice to register will send all future messages and instructions, including any
to vote if you are a UK resident. changes to arrivals guidance or information on module choices.
Photo
Upload a passport-style head and shoulders photo Help
of yourself so you can apply for your University card. To help you with these tasks and more visit
The card is your ID, printing, Library and room york.ac.uk/students/welcome
access card.
Proof of eligibility to study in the UK International students – upload a copy of your personal details from
Upload proof of your eligibility to study in the UK such as your passport. If you are a Student Visa holder please provide us with
your UK passport or EU/EEA national identity card. proof of your visa application before you leave your home
Payments country. You can do this at evision.york.ac.uk
Set up direct debit payments for your accommodation If you are under 18 on the date you travel to the UK you must
(if you are in University accommodation) and tuition provide a letter from your parent(s) or legal guardian(s) to show
fees (if you are not receiving student finance). Note: US that they consent to you travelling and studying in the UK.
Direct Loans students should NOT set up direct debits.
4 5
OVER THE SUMMER OVER THE SUMMER
Getting ready to arrive
We hope you’re looking forward to coming to York – a city rich in Plan your first week
history and culture. Did you know that York is regularly voted one Check out your Students’
of the best and most beautiful places to live in the UK? Union and plan your
Freshers’ Week activities at
Life at York centres around our colleges. These small distinct communities will yusu.org/freshers
become your home from home. Your college provides a network of support
and a calendar of events and activities to help you settle in, make friends, Do you know how to cook?
develop skills and try new things. Try out some simple meals at home
To help you prepare for your arrival we’ve listed some things for you to think to practise your cooking skills. For
about or do before you get here. inspiration see
bbcgoodfood.com/recipes/collection/student
Keep checking your university email account
This is where we will send all important information including arrivals Don’t want to cook?
and timetable updates. Install the Gmail app on your phone so you don’t Think about buying your meals in advance
miss anything. (MAD – Meals in Advance Deal)
york.ac.uk/food-and-bars/mad
Chat to a student or sign up for a Student Buddy
Ask current students questions via Unibuddy webchat york.ac.uk/study/chat How will you manage your money?
or sign up for a Student Buddy to help you settle into University life Plan how you’re going to make your
york.ac.uk/student-buddy money last for the term. There are some
sample budgets you can look at
Check if you're eligible for Step Ahead york.ac.uk/student-budgets
Step Ahead supports your transition to University life york.ac.uk/step-ahead
International students need to bring enough money to last
Join the official University of York undergraduate students the first few weeks until they can open a UK bank account.
york.ac.uk/international-students/bank-accounts
2021/22 Facebook group
Find it at UniOfYorkFreshers2021 and get all the news and information Are your vaccinations up to date?
you’ll need for Freshers’ Week and beyond.
All students should have vaccinations against Covid-19,
Other social media you may want to follow are: measles, mumps, meningitis and meningococcal ACWY
(MenACWY). Arrange these with your local doctor.
/universityofyork @uniofyork /yorkunisu @yorkunisu
Note: International students should bring evidence of
@UniOfYork @yorkunisu /duckoftheday
their vaccinations with them (preferably in English). Some
Tag your posts with #uoyfreshers international students need to have a tuberculosis (TB) test as
part of your Student Visa application gov.uk/tb-test-visa
Want to make friends before you come?
Your college will send you a link to their Facebook group. Once you know
your room number (last few days of August) you can find your Block
Facebook group and start finding your housemates.
6 7
OVER THE SUMMER ARRIVALS
Getting ready to study On the day
Can’t wait to get started? Here are some things you can do over We’re really looking forward to welcoming you.
the summer.
We are putting arrangements in place to make sure you can get to campus
Complete the Next Steps to University MOOC and moved into your accommodation as safely as possible.
Our massive open online course (MOOC) explores a range of topics to help you You will get much more detailed information from your College before the
make the transition to university. york.ac.uk/study/moocs/next-steps-university actual day.
Is there work I can do over the summer? University accommodation?
Take a look at the Skills Guides at subjectguides.york.ac.uk/skills for guidance, Check your college for your arrival information at
tips and interactive resources to support your studies. york.ac.uk/colleges
Does my department have information on studying? You will need to book an arrival day and time. You register and
collect your University card when you pick up your room key.
Your department may have ‘preparing to study’ pages. york.ac.uk/students/
You’ll need your offer letter and student finance information
new/undergraduate/getting-ready/preparing-to-study
as well as photo ID (such as your passport or driver’s licence).
Do I have a reading list?
Some departments will issue a reading list but don’t rush out to buy any Living off-campus?
books – many of the resources you’ll need can be found online or in the Collect your University card from the Information
library yorsearch.york.ac.uk Centre help desk in Market Square and then register
your arrival at the Student Hub. You will need to
Are there special rules for studying at University? bring a copy of your offer letter and student
Yes, and to ensure you understand these, you must complete the compulsory finance information as well as a photo ID. Take a
Academic Integrity Tutorial on the VLE early in your first term. look at the support available
york.ac.uk/integrity york.ac.uk/students/support/off-campus-students
When do I get my timetable? Unload your things
You will get an early version of your timetable after you have enrolled. We will help you as much as we can while
As you get closer to arrival, more things will be included. If you’ve been adhering to government regulations in
asked to choose modules, these will be added to your timetable in early place on the day.
September. york.ac.uk/students/studying/manage/timetable
Will I have a supervisor? Note: for a full list of what to
Your department will arrange for you to meet your supervisor early in your bring and what not to bring visit
first term. To get the most from your supervisory sessions, it’s good to be york.ac.uk/students/new/
prepared. york.ac.uk/students/supervisor undergraduate/what-to-bring
Online induction
You will need to complete some of your induction online before you arrive.
york.ac.uk/students/new/undergraduate/getting-ready/induction
To help you with these tasks and more,
8 visit york.ac.uk/students/welcome 9
ARRIVALS ARRIVALS
Get online
on campus
There will be instructions
International
on how to get online in
your study bedroom at students
york.ac.uk/it-services/connect.
If you have any problems, IT
There may be special travel restrictions or rules due
Services will be running help to Covid-19. Check the website for the most up to
sessions on Campus East and date information. york.ac.uk/students/new/international
West to help you sort things out. Students requiring a Student Visa will also need to...
Check your room Attend/view the International Welcome talk
Complete and submit the room inventory This will be highlighted in your timetable.
and report any problems you
find at york.ac.uk/fix-my-room Set up a UK bank account
Download the Safezone app Collect your Biometric Residence Permit (BRP) from
It gives you quick access to the local Post Office
emergency calls, first aid, You will get information on how to do this as part of the
campus maps and a general help desk. International Welcome talk in your first week.
york.ac.uk/safezone
Upload all of your immigration documents
Wellbeing Upload copies of your passport, short term travel document
Adapting to university life can be challenging and BRP to your student record via e:Vision before attending
but you are not alone. There are lots of people a Student Visa Registration event.
who can help including your College team, the
Support and Advice Team in the Student Hub, Register your attendance with the University
your supervisor, and the Students’ Union Do this at one of the Student Visa Registration events. Bring
(YUSU). There is also an A to Z of advice to all your documents with you.
help with challenges you may face.
york.ac.uk/wellbeing Register with the police
Student app – MyUoY If you have to register with the police, it will say on
the UKVI letter that was emailed to confirm you had
For an easy way to access your
successfully applied for your visa. You have to register
timetable and events, download
within seven days of arriving in the UK. You will get help
MyUoY from your app store.
with this in your first week.
york.ac.uk/international-students/police-registration
To help you with these tasks and more
visit york.ac.uk/students/welcome
10 11
ARRIVALS ARRIVALS
Freshers’ Week Useful contacts
Freshers’ Week is a lot of fun with lots to do. GENERAL CONTACTS § YUSU
STYCs (Second or Third Year Contacts) will § General admissions yusu.org
look after you and organise activities. Below ug-admissions@york.ac.uk +44 (0) 1904 323724
are some tips to get the most out of your +44 (0)1904 324000 § Health centre
first week. § Enrolment queries unityhealth.info
enrol@york.ac.uk +44 (0)1904 754900
+44 (0)1904 322136
Find out about social events SUPPORT
Your college, department and the University § Your IT account or IT queries
itsupport@york.ac.uk § Health and wellbeing advice
of York Students’ Union (YUSU) are all running york.ac.uk/students/health
+44 (0)1904 323838
welcome and induction activities (adhering to
any guidelines at the time). Find out what’s § Student Records § Disability
student-records@york.ac.uk disabilityservices@york.ac.uk
happening by looking at your timetable, your
+44 (0)1904 322136 +44 (0)1904 324785
college welcome pack, YUSU Freshers’ site and
ask your STYC. § Accommodation queries § Student Hub
yusu.org/freshers accommodation@york.ac.uk york.ac.uk/student-hub
+44 (0)1904 322165 +44 (0)1904 324140
Don’t miss official sessions § College contacts § International students and Student
We are working on how to deliver ‘must york.ac.uk/colleges Visa holders
attend’ events safely and they will appear in international-support@york.ac.uk
§ Department contacts +44 (0)1904 324140
your timetable. york.ac.uk/about/departments/
york.ac.uk/students/studying/manage/timetable academic § Student Financial Support
sfsu@york.ac.uk
§ Global Programmes +44 (0)1904 324043
Register at the health centre global-programmes@york.ac.uk
Register with a doctor (GP) as soon as possible. +44 (0)1904 323654 § Nightline – confidential helpline
You can do this online at unityhealth.info for students
§ Library support yorknightline.org.uk
lib-enquiry@york.ac.uk +44 (0)1904 323735
Get involved in clubs and societies +44 (0)1904 323838
YUSU supports all the amazing student-led § YUSU Advice and Support Centre
§ Travel and transport including asc@yusu.org
societies and sports clubs on campus, who are
buses and car parking +44 (0)1904 323724
always welcoming new members. Make sure to york.ac.uk/students/travel
follow YUSU on social media to keep up to date +44 (0)1904 322057
with their events and check out these societies
§ Reporting room faults EMERGENCIES
in advance by looking at the YUSU website
yusu.org/student-life/clubs-socs york.ac.uk/fix-my-room § On-campus
+44 (0)1904 325555 +44 (0) 1904 323333
§ Careers and Placements § Off-campus
york.ac.uk/careers 999
+44 (0)1904 322685
12 13
46 CAMPUS MAPS
Campus West 37
COLLEGES
24
Way
ard’s
Siw
P 3.1 1 Wentworth 34 Politics
25
4 49
York Science
Park 2 James 35 Social and Political
Sciences
3 Vanbrugh
Unive
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Fiel
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P 2.1
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DEPARTMENTS
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Natural Sciences
66
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Hare
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41
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9
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Wentworth Way
Biology 40
51 42
9
17 31 Berrick Saul
52 19 56 10 Immunology and Infection 41
Stockholm Environment 42 Spring Lane building
33 11
43
5 Institute
e
10 Fie
ld
La
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43 Central Hall
12 Environment and YUSU Student Centre
P 1.2 11 34 35 Geography
44
12 45 Careers and Placements
13
1 20
36 13
14
Sociology
Music CATERING
53 54 44
55 15 Lifelong Learning 46 Quarks Restaurant
22 Heslington Hall 16 History 47 Library Café
21
17 Language and Linguistic 48 Alcuin Bistro
Sp
Ma
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Str
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Science
Str
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P 6.2 Ma 49 Park Central
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53 Edge
Athletics 61 21 Electronic Engineering
KEY P 6.3
track 54 Roger Kirk Centre
22 Physics
l College 60 and field 55 Lounge
23 Psychology
l Department 56 Courtyard
Ho
24 Hull-York Medical School
lm
efi
eld
FACILITIES
Lan
l Key Buildings 25 Housing Policy
e
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an
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gto Social Policy Research
l Catering outlet Hesli
n 26 57 Open Door Team and
27 Health Sciences Disability Services
l Facilities 58 Market Square
28 Science Education
Post and Parcel Services
Car Park 29 Economics Student Hub
Sports field Nisa
Bus Stop 30 Social Policy and Social
Work
e
st
Mo
or
Lan
62 59 Security Centre
Cash Point We
Education
6
31 60 Sports Centre
32 Chemistry 61 Dalham farm post
yw
ay 33 Centre for Global and parcel services
14 Sports pavilion Ga
rro
wb
Programmes (CGP) 62 Nisa
15
CAMPUS MAPS
Campus East P
COLLEGES
63 Goodricke
64 Langwith
81 65 Constantine
86 66 Anne Lister
82 67 David Kato (under
Kimberlo
w Lane construction)
83
84
P 9.2
DEPARTMENTS
P 9.1
68 Law and Management
d La
ne
65 69 Robotics Lab
64
Fiel
77 70 Theatre, Film and Television
71 Computer Science
Medieval Studies
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72
63
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Go
Eighteenth Century Studies
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73
Fre
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Ro
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79
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Ron Cooke Hub
Bo
75
75 76 Piazza
70 Bo
71
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CATERING
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69
Gil
CITY CENTRE CAMPUS 77 Glasshouse
78 Café Society
67 York Art Gallery
79 Hub Café
e
at
P 80 Piazza Restaurant
yg
ar
M
KEY
FACILITIES
l College
72
e
81 Unity Health Centre
Plac
l Department King’s Manor
ard’s
82 Greggs
St Leon
l Key Buildings 83 Nisa
73
l Catering outlet 84 Jorvik Hair
85 Post and Parcel Services
l Facilities Theatre
Royal 86 York Sport Village
Car Park Yorkshire
Museum
Bus Stop 74
Cash Point
to train station
16 17
DURING YOUR FIRST TERM
Your future, York Futures
What does The University of York
Students’ Union do for you? During your first term
There are so many ways to make your time at York a great success.
200+ Societies for students to get involved with
§ Opportunities for you to get involved in activities, societies, sport and student
67+ Sports clubs representing the university each week representation.
4 Student club nights in the city centre of York § Personal and professional development through volunteering, internships, a
work placement year, studying abroad and the York Strengths programme.
465 student representative roles to elect
14 Volunteering projects for students to give something back Start your journey
6 On-campus venues run by YUSU § With so much going on as you start university, it’s easy for things to go
by in a blur. Here are a few things you can do to get you moving in the
3,500+ attending our Summer Ball and other major events throughout the year right direction…
Use our handy infographic called ‘Your Career Journey’ to see a broad
1 Independent and confidential advice service range of activities on offer and to plan your first steps. This will guide you
through your time at York and help you review what you have achieved.
york.ac.uk/york-futures
Download and login to the Handshake App to find part-time work,
volunteering opportunities, careers events and appointments
all in one place. Complete your profile for a more tailored and
relevant experience. york.ac.uk/careers
Like us on social media to keep up to date with what is on
offer and how to get involved:
@UoYCareers @GoGlobalUoY @yorkunisu
yusu.org @yorkunisu
19york.ac.uk/students/welcome facebook.com/groups/UniOfYorkFreshers2021 Follow the hashtag #UoYFreshers and tell us why you #LoveYork Photo credits: Lee Brown, Joe Burn, Suzy Harrison, Alex Holland, John Houlihan, Ian Martindale, Paul Shields, Mark Woodward 51461 – york.ac.uk/design-print-solutions
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