Directory of Education Services - For Schools, Academies and MATs 2021/22 - Strictly Education
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Directory of Education Services For Schools, Academies and MATs 2021/22
Welcome to our Directory of
Services 2021/22
Greater Support for Your Our Commitment to You
School or Multi-Academy Trust We recognise the continuing pressures you face as a
school leader; of having to do more with less, managing
We are delighted to provide you with a new Directory
the health and wellbeing of your staff, keeping your
of Services from Strictly Education for 2021/22. Our
school safe and compliant - the list goes on. In
commitment to working in partnership with you is as
alignment with our mission, our priority is to reduce
strong as ever, and our new directory highlights the
the administrative burden you may face and help you
breadth and depth of the support we offer.
run your school efficiently by providing an integrated
solution across HR, payroll, finance, premises, MIS, IT
As the UK’s leading education-specific provider of
and governance.
professional support services we continue to grow.
Strictly Education 4S and Strictly Education 3BM
joined the company in 2019 which means we now
provide support to over 1,200 maintained schools, 900 Our Mission
academies and 180 MATs in 130 local authorities. To be the trusted partner in education
support services, enabling you to achieve
United by a common purpose, we support you as the best outcomes for children and young
governors and school leaders to achieve the best people.
outcomes for children and young people. Our
combined capabilities, strategic advice and hands-on You educate, we support.
operational support will help you and your staff to
remain focused on the children and their teaching
and learning.
Working in Partnership
Improving Service Quality Thank you for putting your trust in us over the last
For 2021/22 we have enhanced our offer and have eighteen years. We come to work every day to help
several brand-new services which are highlighted on support you to improve outcomes for the children
the adjacent page. We are committed to providing a and young people in your care. It is our belief that our
high-quality service for your school or multi-academy value to communities lies in not only the provision of
trust by listening to your requirements, providing improved and efficient service delivery to schools and
constructive challenge and investing in our people, academy trusts, but also through investing and
systems and quality assurance. making a social impact in the local communities
where we work.
Remote Delivery of Services Amanda Fisher
In response to the turbulence the education sector is Chief Executive Officer
enduring due to Covid-19, we have adapted our offer
where possible, by delivering some of our services and
training online. Remote delivery is provided through
our own online website platforms and by using
collaboration tools for video calls, webinars and screen
sharing including MS Teams, G Suite and GoTo Webinar
and GoTo Training. Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
www.strictlyeducation.co.uk
New Services for 2021/22
Payroll & Pensions Leadership & Efficiency
NEW NEW
Pensions LGPS Administration Governance SLA - page 69
Service - page 13 Enabling you to ensure effective governance in
Timely and accurate Local Government your school.
Pension Service (LGPS) providing monthly and
annual administration for Payroll clients. Digital Teaching & Learning -
page 80
Internal Scrutiny - page 22 Remote, digital platform implementation,
Providing added value and reassurance to your providing inspirational learning beyond the
trust. classroom.
Computing Curriculum Support -
page 83
People
Providing advice and support to help schools
NEW gain the best value in educational computing.
Employee Assistance Programme
Higher Level Teaching Assistant
- page 31
Status - page 86
Help your staff take control of personal
Created for teaching assistants to support 1:1
difficulties by accessing expert advice, support
activities, group and whole class teaching.
and counselling.
Teaching Times - page 87
Staff Health & Wellbeing Survey -
Save up to 50% off the RRP of an annual
page 32
subscription.
Helping create a nurturing culture by identifying
and addressing difficulties early on.
Leadership Recruitment & How to purchase from
Selection - page 34
Strictly Education
Integrated expert support for school leaders
and governing bodies from succession We look forward to working with you in the year ahead,
planning through to appointment. so whether you’re an existing customer or have never
worked with us before, please get in touch by calling
0330 123 2549.
Our services and service level agreements (SLAs) can be
Contact purchased on an annual basis.
E: enquire@strictlyeducation.co.uk Pricing
T: 0330 123 2549
All prices quoted exclude VAT, which will be charged
where applicable. Depending on your location, our
standard daily rate prices may be subject to an increase
where additional travel time is necessary. Some
services are subject to contract and special terms.
5
Our Service Offer
As education specialists, we understand that leaders within MATs, academies and schools, face the twin pressures
of having to raise standards in the classroom, whilst managing significant structural, human and financial changes in
their organisation.
Strategic Flexible
Our specialist education expertise means we provide Modular contracts and flexible strategic and
the strategic guidance and expertise to help you operational support to meet your changing needs and
achieve your educational vision. budget, delivered when and where you need.
Operational Innovative
Hands-on, on-demand operational support available 24 The latest technology to streamline processes, generate
hours a day to reduce your administrative burden and efficiencies and continuously monitor the performance
enable you to remain focused on teaching and learning. of your staff and pupils.
We operate across four strategic areas:
Strategic HR Support Strategic Payroll Planning
HR Advisory &
Administration Services Payroll & Pensions
Administration
Safeguarding & Strategic Finance
Legal Support Support
Staff Wellbeing Accounting &
& Performance Finance Advice
Lead
Governance Services Strategic Premises
Planning
ers
hi
&
p
Independent Strategic Effi
Advice & Support for cie Premises Management
ncy
School Leaders
Statutory Health & Safety
Technology & Education
Compliance
Strategy
MIS Systems for Premises Staffing
Leadership Reporting
6
Table of Contents
Directory of Education Services 2020/21
Welcome Page 2 School Premises Commissioned Services 59
Our Service Offer 3 Site Managers’ Training 60
Table of Contents 5
Premises Staffing
Premises Site Cover - Premises Assistant and Site 62
Payroll & Finance 7 Supervisor
Site Assistant Cover 63
Payroll & Pensions Building Cleaning Management Service 64
Premises Cleaning Audit 65
Payroll Bureau Service 9 Grounds Maintenance 66
Payroll Implementation 10
Pension Administration Service 12
Pensions LGPS Administration Service NEW 13
Pensions LGPS Banding Letter Service
Pensions Auto-Enrolment Services
14
15
Leadership Efficiency 67
Teachers’ Pensions Administration Service 16
Salary Statements 17 Governance Services & Support for School
National Fraud Initiative (NFI) Reporting 18 Leaders
Finance Governance SLA 69
NEW
School Bespoke Finance Support 20 Better Governor Subscription 70
Internal Scrutiny 22
NEW Bespoke Governance Training & Development 71
MAT & Single Academy Bespoke Finance 24 Session NEW
Bespoke Strategic Consultancy 25 GovernorHub 72
Internal Scrutiny 73
NEW
Strategic Support for Senior Leaders 74
People 27 MIS & Technology
SIMS Support 77
SIMS Training & Consultancy 78
Education HR Services Whole School Technical Support 79
HR Comprehensive SLA 28 Digital Teaching & Learning
NEW 80
HR Advisory SLA 28 Additional MIS Support 81
HR Website Subscription 28
NEW Additional Technical Services
NEW 82
Bespoke SLAs NEW 28 Computing Curriculum Support NEW 83
Occupational Health 30
Additional Services
EAP & Mediation NEW
31
Free School Meals Eligibility Check 85
Staff Health & Wellbeing Survey
NEW 32
Higher Level Teaching Assistant Status
NEW 86
Leadership Recruitment & Selection NEW 34
Administrative HR Services
NEW 35
Training: Developing People Management Skills NEW 37 Training Programme 88
Training: Education HR Administration NEW 38 Directory Price List 90
Training: Adult Mental Health First Aid
NEW 39 Our Promise to You 95
Disclosure & Barring Service (DBS) 40 Service Information 96
Absence Management Tool & Monitoring 41 Referral Scheme 97
Legal Advice 42
Job Benchmarking 44
Contracts of Employment 46 Many of
our service
s
are AVAILA
BLE
Premises 47 through O
NLINE
SUPPORT
Premises Support
Property Support Helpdesk (HD+) 50
Property Support Helpdesk (HD+) - Summary 51
Fire Risk Assessment 52
Premises Management ‘Best Practice’ Gap Analysis 53
Health & Safety Audit 55
Health & Safety Helpdesk 56
Health & Safety E-Learning Package 57
Health & Safety Schools Assist Service for MATs 58
Achieving best value from
budgets with specialist payroll,
pension & finance expertise
Payroll & Finance 7
Payroll & Pensions
Payroll Bureau Service 9
Payroll Implementation 10
Payroll & Finance
Pension Administration Service 12
Pensions LGPS Administration Service NEW 13
Pensions LGPS Banding Letter Service 14
Pensions Auto-Enrolment Services 15
Teachers’ Pensions Administration Service 16
Salary Statements 17
National Fraud Initiative (NFI) Reporting 18
Finance
School Bespoke Finance Support 20
Internal Scrutiny 22
NEW
Multi-Academy Trust & Single Academy Bespoke Finance 24
Bespoke Strategic Consultancy 25
The service we receive from our dedicated payroll officer
cannot be faulted. The service provided, the accuracy of
payments and the quality of data, means that Strictly
Education is greater than the sum of its parts.
Bryan Alcock, St James CE High School
Payroll & Finance
Payroll and Pensions
Making sure your staff
are paid accurately and
on time
Payroll Bureau Service
Providing a fully managed payroll service to schools, academies and MATs,
ensuring employees are paid accurately and on time each month.
Key features of the service
Your employees being paid accurately and on time is Benefits
Payroll & Finance | Page 11
the most important part of running an organisation.
At Strictly Education we ensure your employees are 1. Nominated payroll officer.
able to do what they do best - educating children and
2. Direct contact details for payroll officer
young people without the worry of their salaries being
and payroll manager.
incorrect.
3. First Run Payroll Reports, allowing for
comprehensive checking of payroll,
• Processing the school’s payroll following an
available one week before payday.
agreed schedule
Second Run Reports available three
• Calculation of gross pay, deductions and days prior to payday.
net pay
4. Customer satisfaction survey.
• Statutory deductions in line with legislation
5. Regular customer experience calls.
• Producing secure paper and electronic payslips
for employees, delivered in time for pay date each
period
• Standard and management reports
• Producing P45s for leavers, delivered by post or Price
electronically direct to the employee
• BACS payments for all employees Price on application
• Third party BACS payments and reports
• Specified pensions scheme returns and electronic
transfer of payments where applicable
• Calculation and processing of electronic payments Just for MATs
and returns to HM Revenue & Customs
• Submission of the relevant HMRC monthly and
1. MAT overview of all schools data.
annual returns within statutory deadlines
2. Suite of interactive MAT reports to give
• Producing P60s for all live employees as at 5th
full visibility of financial data.
April of the relevant year, with dispatch to the
employee by the same method as the payslips 3. Monthly KPI reporting.
• Ensuring that the payroll complies with statutory 4. Ability to run all payrolls at school level
legislation requirements relating to pay or centrally.
• Designated payroll contacts
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
11
Payroll Implementation
Providing a smooth transition into the payroll system, so schools, academies
and MATs are fully supported and employees are paid accurately and on-time.
Key features of the service
The Payroll Implementation process is fully managed Benefits
Payroll & Finance | Page 12
by the dedicated implementation team.
1. Ensuring your employees are paid
Our welcome pack outlines the process, highlighting accurately and on-time during the
key dates and actions and provides a smooth transition phase.
transition into the payroll bureau service.
2. Seamless transition from your previous
supplier.
Clients also receive regular emails and telephone calls,
walking them through the on-boarding process at 3. Understanding how you work and how
each milestone. We designate a single point of contact we can best meet your needs.
for the transition over to the payroll bureau service 4. Training is on-going and available
with a dedicated implementation officer. weekly. We are always available to
support you.
Training sessions are offered to clients, focusing on
payroll processes and efficient use of the payroll
portal.
Price
MAT Offer
Price on application
Tailored training sessions for the individual
schools, extra training on MAT specific
reports.
MAT Price
Adding an academy to your MAT?
We have a team that understands the
conversion process and will guide you
through.
£200 per academy
Forming a MAT?
We can guide you through the changes Contact
needed with HMRC and convert your data
to the new PAYE scheme.
E: enquire@strictlyeducation.co.uk
£200 per academy T: 0330 123 2549
(< 5 academies £250/academy)
12Online HR solutions
HR Portal
DBS Checks Contract Variations
Medical Checks Contract Issuing
Occupational Absence
Health Checks Management
Remove the administrative burden of staff contracts,
legislation compliance and child safeguarding through
our online portal.
For more information about our online HR solutions
Call 0330 123 2549 or email enquire@strictlyeducation.co.ukPensions Administration Service
Timely and accurate Teachers’ Pensions and LGPS monthly, and annual
administration for Payroll clients.
Key features of the service
Our pensions service provides calculation of Benefits
Payroll & Finance | Page 14
employee and employer contributions using the
relevant pension fund legislation, with payment of 1. Single source of information for clients
contributions to the relevant pension fund - where to refer to through our
applicable. The service also includes completion and multi-pension report provided
submission of monthly payment remittances in the each month.
required formats for LGPS and Teachers’ Pensions.
2. Expert advice and guidance available
through unlimited access to the
• Calculation of employee and employer dedicated pensions helpdesk.
contributions using pension fund legislation
• Payment of contributions to the relevant
pension funds where possible
• Provide the Teachers’ Pensions MDC/MCR return
• Provision of an iConnect Monthly Return
Price
• A monthly spreadsheet of all starters, leavers
and changes of employee information for Included in the standard Payroll
LGPS members in an easy-to-use format SLA price
• Completion of unaudited EOYC annual returns in
the required format
• We will provide LGPS year end data in our
standard template Contact
• Helpdesk support for ad-hoc queries at any time
• Continuously reviewed processes ensuring E: enquire@strictlyeducation.co.uk
reports meet the legislative requirements of TP T: 0330 123 2549
and LGPS schemes
MAT Offer
We can combine the school level monthly
reports into a MAT level report. We can
offer private scheme reports should they
use NEST or People’s Pensions as their
alternative pension schemes.
We can arrange the EOYC on your behalf
with an approved external auditor.
Additional fees apply to this service and
are set by the audit firm.
14Pensions LGPS Administration Service
Timely and accurate Local Government Pension Service, providing monthly and
annual administration for payroll clients.
NEW
Key features of the service
Strictly Education’s dedicated pensions team will log Benefits
Payroll & Finance | Page 15
into the pension fund portal each month on behalf of
the employer to submit starters/leavers details plus 1. Alleviates the administrative
any changes that need reporting. requirements of uploading documents
for your non-teaching staff
If the pension fund requires a monthly web
2. Saves valuable time
submission to be uploaded, we will upload this onto
the portal on their behalf. If the LGPS annual return 3. Adheres to regulations by LGPS funds
needs to be uploaded to the portal during the year
end process, we will upload this for clients and
respond to any queries leading from the upload.
Price
This service is only available if the LGPS fund has an
online portal for Employer Self Service. for schools:
£600 per annum
MAT Offer + £100 admin fee for the first year only
This service can be provided for MATs for
any LGPS funds they work with, that have
for MATs:
an online portal for employer self-service.
Price on application
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
15Pensions LGPS Banding Letter Service
Generation of statutory compliant letters for all staff enrolled in the LGPS scheme
as at 1st April each year.
Key features of the service
Letter Banding includes the creation of the required Benefits
Payroll & Finance | Page 16
letter for each relevant member of staff in the LGPS
scheme, broken down by each separate contract the 1. Statutory compliance is achieved for
employee has. LGPS administration.
2. PDF format letters, for employers to
tailor or brand.
3. Access via the payroll portal for
indefinite reference
4. Re-prints at any time.
Price
Price on application
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
16Pensions Auto-Enrolment Services
Providing support to schools in respect of their administrative duties as an
employer, for auto-enrolment and re-enrolment.
Key features of the service
We provide written support to employees, a monthly Benefits
Payroll & Finance | Page 17
monitoring report and template letters plus we
complete declarations of compliance with The 1. Expert guidance and support
Pensions Regulator. throughout the auto-enrolment
process.
2. Collaboration to ensure that employer
obligations are met.
3. Time-saving through our auto-
enrolment service.
4. Working together to ensure avoidance
of penalties and fines by The Pensions
Regulator.
Price
Price on application
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
17Teachers’ Pensions Administration
Service
Monthly data collection return and monthly contribution reconciliation uploads
plus payroll remittance uploads to the Teachers’ Pensions portal.
Key features of the service
• MDC/MCR report updating all teaching staff
Benefits
Payroll & Finance | Page 18
service and salary information with Teachers’
Pensions each month 1. Time-saving for employers.
• Monthly payment remittance reconciled against 2. Employer responsibilities met each
the payment each month month, within the deadlines set by
• Service cleansing after uploads have taken place Teachers’ Pensions.
3. Copies of all uploads provided
to employers.
4. Leave the burden of challenging
Just for MATs pensions reporting to experts.
This service is only available to MATs, free 5. Adherence to regular changes in
schools and academies. legislation.
Price
£600 per annum
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
18Salary Statements
Providing salary statements for teaching and support employees on an
annual basis.
Key features of the service
Salary Statements from Strictly Education provide an Benefits
Payroll & Finance | Page 19
annual determination of remuneration, as necessary
under the employer’s responsibility in a standard letter 1. Meets requirements for annual
template. A file containing letters for teaching staff is Teaching Salary Statements.
available for portal users to download securely, for
2. Provides employees with an accurate
printing on school letter headed paper.
statement of earnings.
Salary Statements can also be provided for non-
teaching staff, if required.
• Annual determination of remuneration as Price
necessary under the employer’s responsibility
• Collation of information for the selected staff < 75 Employees £150
member > 75 Employees £250
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
19National Fraud Initiative Reporting
If the school, local authority or Audit Commission requires data to satisfy the
National Fraud Initiative, Strictly Education can provide this for you.
Key features of the service
The National Fraud Initiative is an exercise that
Benefits
Payroll & Finance | Page 20
matches electronic data within and between public
and private sector bodies to prevent and detect fraud. 1. Meets the necessary requirements to
ensure you are NFI compliant.
We will produce a full report, meeting the 2. Save administration time.
requirements of the NFI as outlined in their
3. A report produced directly from your
requirement documents.
payroll, ensuring accuracy.
Price
£100 per report
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
20Payroll & Finance Finance Adding expertise across all aspects of financial management including funding, budgeting and reporting
School Bespoke Finance Support
Whether you need a comprehensive detailed package or simply a three-day termly
review, this is the specialist package for your maintained school.
Key features of the service
This finance package is ideal for maintained schools Benefits
Payroll & Finance | Page 22
that have multiple needs and are seeking advice on
their budgets, reconciliations and reporting. This 1. Assures best value for the Chair of
service also includes site visits to the school to Maintained schools.
support operational and strategic issues, helpdesk
2. Ensures that coding structure is in
and email support.
line with DfE requirements for school
committees.
We will discuss with you the level of support you
require and agree the number of days support 3. Relieves staff of other work
required. Additional days can also be purchased commitments.
at a discounted rate should circumstances change
in the year.
Key features include:
Price
• Budget review and assistance with termly
reviews 0 - 6 Days £570
• Quarterly return, advice and assistance with
7 - 12 Days £530
budgets, reconciliations and reporting
• Budget review, monitoring and data entry, 12+ Days £500
reconciliations, advice and general assistance Strategic Management Consultancy
£770
• Review of Consistent Financial Reporting codes for (per day)
maintained schools providing correct reporting
framework
• Support with the completion of mandatory SFVS
for submission to local authority
• Support for Access Education Budgets (formerly
HCSS Budgeting)
Spotlight on CPD
One-to-one and bespoke training is
available on all systems, including PS
Financials, SIMS FMS, Capita Finance, Access
Education Budgets, Corero and Sage.
A range of training for SIMS is available
throughout the year. Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
22Are you ready for
internal scrutiny?
STATUTORY
DEADLINE
Adding value and 31st DEC
reassurance to your trust
A review by our team provides independent W Independent and objective,
assurance that can add significant value to advice from a “critical friend”
the trust and provide assurance to trustees
that key risks are being mitigated effectively. W Tailored to MAT requirements and
risks identified in the risk register
Every academy now has a statutory duty W Delivered by education specialists
to complete internal scrutiny by the period
W Separate to external auditing
ending 31st August. We can ensure that
financial controls, and risk management W Guidance on how the trust
procedures are operating effectively board can move forward
within your academy trust.
W Secure document sharing portal to
ensure we can work as effectively
For more details please see overleaf. remotely as we can in school
0330 123 2549
Get in touch today enquire@strictlyeducation.co.ukInternal Scrutiny
Providing independent assurance to ensure your academy trust is ready
for internal scrutiny.
NEW
Key features of the service • Visit each term to carry out the review, three per year
with a report of findings.
The new statutory duty placed on MATs and the trust board
Payroll & Finance | Page 24
• A summary report of the year’s findings will be supplied
in the 2019 Academies Financial Handbook (AFH), has to your external auditors at the audit scoping meeting.
significantly strengthened the requirement for independent This report must be uploaded to the DfE with your
assurance to be sought to ensure that financial controls and accounts by 31st December to ensure you comply with
other risk management procedures are operating effectively the AFH.
within their academy trust.
Our service provides assurances to the academy trust
board, in line with the new statutory duty for the reporting
Benefits
period ending on 31st August 2021. Trust boards will need
to ensure compliance with this requirement. The cycle of
scrutiny undertaken by our team can add significant value 1. Independent and objective advice from
to the trust and provide assurance to trustees that key a ‘critical friend’.
risks are being mitigated effectively. As risk management
2. Provides assurances to the Academy
underpins internal scrutiny, you will have access to best
Trust Board, in line with the AFH new
risk management tools and templates to support your risk
management strategy.
statutory duty.
3. Strategic approach tailored to MAT
This new service is independent and objective and will be requirements and risks identified in the
directed by the scheme of work agreed by the trust’s audit risk register.
committee’s programme of internal scrutiny.
4. Far-reaching reporting enables the
Trust to demonstrate steps towards
What you will receive improvement and mitigating risk.
5. Education-specific expertise and
• A flexible service that can be scaled dependant
support from our wide-reaching
on the size of the trust, but we anticipate most
portfolio of services and suitably
visits to trusts will be limited to once per term.
experienced scrutineers.
• Subsequent to the visit, feedback is provided
6. No conflict of interest as Strictly
and an annual summary report incorporating,
Education doesn’t provide external
where appropriate, recommendations that
auditing.
enhance the trust’s financial and operational
controls, and risk management, will be
submitted to the Audit Committee after
management comments have been included.
• This report will then be available for sharing with Price
the trust’s external auditors for submission, with
your annual accounts, to the Education and
Skills Funding Agency (ESFA) to meet the 31st
Price on application
December deadline. Prices will vary dependant on the size of the
We can offer a Trust Board presentation to trustees academy trust and its requirements.
and where required, support advice and guidance
from experienced governance experts on how the
Trust Board can implement recommendations
moving forward.
Contact
The process, driven by the Audit Committee would follow the
following guidelines:
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
• Meeting with the Audit Committee to agree the
programme of work for the coming academic year.
24Have a clearer picture of
the numbers that drive
your trust
FREE
for academy
trust financial
Not just your pupils services’
clients
deserve clear reports
Strictly Education has developed software to demystify the financial figures for your trust.
Our unique reporting tool provides clear budget monitoring reports to suit the different
needs within the trust.
W Current finance software integration W A clear set of dashboards of key
information – designed for all
W Works with your chart of accounts stakeholders
W Maps to the DfE Academy Chart of Accounts W Key KPI comparisons providing
for ease of statutory reporting to the DfE benchmarking against similar trusts
W Clear engaging RAG rated budget monitoring W Assisted commentary pack
reports for senior leadership teams and
separate strategic board reports
0330 123 2549
Get in touch today enquire@strictlyeducation.co.ukMAT & Single Academy Financial
Services Package
Provision of secure and comprehensive support to the central MAT finance team
and all establishments within a multi-academy trust (MAT).
NEW FEATURES
Key features of the service Additional Consultancy Days
Benefit from unlimited telephone and email support, Additional consultancy days can also be purchased on
Payroll & Finance | Page 26
assistance with month end reporting and forecasting an ad-hoc basis, at a discounted rate, to support the
to aid decision making by SLT and trustees with full needs of the trust as required, these could include:
ESFA compliance. • Staff recruitment
• Financial Health checks and benchmarking
Budget Monitoring Tool NEW • Staff and trustee training- including financial
In addition to this, your monthly management responsibilities
accounts will be produced using Strictly Education’s • Support to help avoid a deficit or produce a
new, unique monthly management accounting and three-year recovery plan
budget monitoring tool. This includes the production
of the engaging SLT budget monitoring report, board
reports, commentary and KPI dashboards to fully
meet the financial governance expectations of the Benefits
ESFA. Designed with the end user in mind, both from a
financial or non-financial background. 1. Includes new budget monitoring tool.
2. ESFA mandatory deadlines met.
Other key features include:
3. Assisting the trust’s financial
• Site visits, remote support or a combination, to management team to meet ESFA
best meet the needs of the trust and current statutory requirements.
environmental situation 4. Assisting the team to provide accurate
• Access to Strictly Education’s directory of and timely reports for trustees.
templates, such as ‘Month-End Procedure 5. Experienced staff working with PS
Checklist’ Financials, SIMS FMS, Sage, Access and
• Assistance with your academy or MAT’s monthly Corero.
checklists and reconciliations and inter-company
transactions
• Budgetary and longer-term financial forecasting
• Cashflow forecasting
Price
• VAT returns
• ESFA, BFR and BFRO reports and submissions Price on application
dealt with
• Assistance with budget monitoring software (this
can be on a full or light touch approach)
• Audit preparation and be on hand to support you Contact
through the full audit process at year-end
• Compliance with Academies Financial Handbook E: enquire@strictlyeducation.co.uk
• Risk management processes T: 0330 123 2549
• Training and support to understand financial
responsibilities of senior staff and trustees
• Enhanced consultancy can be purchased on a half
or full day basis
26Bespoke Strategic Consultancy
Support
A bespoke package of pre-arranged consultancy days designed for one-off services
to suit various circumstances.
Key features of the service
Benefits
Payroll & Finance | Page 27
This strategic support is a bespoke package which is
designed around the specific needs of your school.
It can be used to provide support and guidance on a 1. Annual packages can be purchased at a
number of areas, such as: discounted rate.
• Operational review and operational staff structure 2. Daily or hourly rates considered.
• Transition planning 3. Flexible support when required.
• Process review and streamlining to realise 4. Financial support for senior leadership
efficiencies and enhanced best practice team and governing bodies.
• Finance system or coding structure transition
support
• CPD training support to enhance staff and trustee
knowledge and awareness Price
• Recruitment support
Price on application
Strictly Education worked with our whole
operations team prior to a consultation process Contact
resulting from a school merger. Their perceptive
insight was fundamental in designing a E: enquire@strictlyeducation.co.uk
proposed structure which combined efficiency,
T: 0330 123 2549
value and future proofing. As a result of the
open and responsive approach, we have
successfully achieved widespread buy-in to a
new structure and were able to benefit from
their support in subsequent selection processes.
Senior School Leader
27Helping you manage and retain
the best staff
People 27
Education HR Services
HR Comprehensive SLA 28
HR Advisory SLA 28
HR Website Subscription 28
NEW
Bespoke SLAs NEW 28
Occupational Health 30
EAP and Mediation NEW 31
Staff Health and Wellbeing Survey
NEW 32
Leadership Recruitment and Selection 34
NEW
Administrative HR Services 35
NEW
People
Training: Developing People Management Skills
NEW 37
Training: Education HR Administration 38
NEW
Training: Adult Mental Health First Aid
NEW 39
Disclosure & Barring Service (DBS) 40
Absence Management Tool & Monitoring 41
Legal Advice 42
Job Benchmarking 44
Contracts of Employment 46
The services the HR team provide are fundamental to
running our school.
Monica Paines, HeadteacherConsultancy, Advisory & Strategic HR
Manage your HR matters effectively and with confidence. Our Education HR
consultants, HR Advisory Service and online resources ensure you have access to
timely and appropriate professional HR advice.
Key features of the service HR Website Subscription NEW
Our flexible range of SLAs ensure the appropriate level A website subscription provides unlimited full access to the
of support to suit your needs and help you manage the latest guidance, model policies, templates, bulletins and
unpredictability of some HR matters. much more for two registered users.
The HR Comprehensive SLA and HR Advisory SLA (Subscription to the website is automatically included for
both include full access to our website, but we also offer a clients purchasing our Comprehensive and Advisory
standalone website subscription. See summary table below Service SLAs)
and key HR areas of support on the subsequent pages.
Key Education HR areas of support
HR Comprehensive SLA Our Education HR services cover all aspects of employing
This is our most popular SLA which includes unlimited and managing staff in an education setting. We provide
access to the HR Advisory Service and a named consultant advice and guidance on the following areas:
who can develop a close professional working relationship
• Strategic HR Planning
with your setting to enhance the service that you receive.
Access to your named consultant is unlimited for: • Conduct and Discipline
• Telephone and email support • Performance Management and Capability
People | Page 30
• Attendance at formal meetings such as hearings • Management of Absence
(including pre-meetings) and appeals • Appointment of Staff
• Attendance at formal consultation meetings with • Pay and Terms and Conditions of Employment
staff and/or unions, e.g. redundancy or restructuring, • Grievances and Disputes
TUPE, etc.
• Management of Change
In addition to this, the SLA includes provision for a number • Employment Law
of on-site or remote meetings for up to two hours each: • Equality and Diversity
• One strategic planning meeting using our HR strategic
discussion model to enable a more proactive approach
to HR support for your school Bespoke SLAs NEW
• A further two meetings (for primary and special schools) In order to meet the varying HR needs of different schools
or five meetings (for secondary schools) for HR matters and MATs, we can also offer flexible SLAs tailored to your
as requested by the school. For example, these optional requirements and budget in addition to our standard SLAs.
meetings could be for attendance at investigation or
informal meetings, redundancy selection meetings/
interviews prior to formal stages or one-to-one
meetings with staff during the redundancy process
If more meetings are needed by schools these can be
purchased on a pay-as-you-go basis.
HR Advisory SLA
HR matters are not always straightforward and it can help
enormously to talk through the available options with our
experienced HR consultants and advisers. Unlimited advice
is available by telephone and email:
In term time:
Mon – Thur 08:00 – 17:30, Fri 08:00 – 16:30
In school holidays:
Mon – Fri 09:30 – 16:00
30Consultancy, Advisory & Strategic HR
(continued)
SLAs
Website
Features of the service HR Advisory
Comprehensive Subscription
Service
A named HR consultant to gain a fuller understanding of your school’s
HR needs.
W X X
Unlimited support from your named HR consultant via email/
telephone.
W X X
Unlimited attendance of your named HR consultant at formal
meetings.
W X X
Annual on-site strategic meeting with your named HR consultant. W X X
Further on-site or virtual meetings with your named HR consultant
on HR matters as requested by the school. (Up to 2 per annum for
primary/special schools and 5 for secondary schools)
W X X
Unlimited calls/emails to our HR Advisory Service. W W X
People | Page 31
Unlimited access to our website which has over 1,000 sector-specific
policies, guidance documents, templates and other useful resources.
W W W
Regular newsletters (HR Bytes) with hot topics and best practice
articles.
W W W
Price
Benefits Please refer to pricing table on page 91.
1. Expert advice from Education HR
specialists. Contact
2. A named consultant is able to build a
close working relationship with you,
E: enquire@strictlyeducation.co.uk
which allows greater understanding
T: 0330 123 2549
of your HR needs and more tailored
support (Comprehensive SLA
customers).
3. Manage complex staffing issues, giving
you peace of mind and minimising
the risk of employment tribunals and
associated costs.
4. Up-to-date guidance documents, model
letters and templates to save you time
but ensure you comply with regulations.
5. Creative solutions to complex HR issues.
6. Our range of services provide the HR
support you need, when you need it
most at an affordable price that you can
budget for more reliably.
31Occupational Health
This service supports our customers and their line managers to address and
overcome the day-to-day challenges of sickness and absence as well as providing
pre-medical screening.
Key features of the service
Your staff are the key to the successful running Benefits
of your establishment, and their wellbeing is
vitally important. 1. Sophisticated clinical triage.
2. Managers and employees are
In association with our provider, we can arrange half-
supported.
day sessions for your staff to receive flu vaccinations
and immunisation programmes as a preventative 3. Productivity is maximised.
measure. 4. A dedicated customer care team.
5. Free advisory service to support
We can also arrange access to a physiotherapist, any application.
Employee Assistance Programme and Drug & Alcohol 6. Compliance with Health & Safety and
Screening. A series of Health Information Sheets to employment legislation.
help improve understanding of the more common
conditions can be supplied.
Occupational Health teams keep people well at work –
People | Page 32
physically and mentally. We deliver:
Price
• Quick and easy online pre-placement medical
questionnaires reviewed by experienced Referrals to Consultancy Services
medical professionals
• Occupational Health referral meetings with Employee seen by an Occupational Health
£360
Physician including report
experienced doctors and nurses
• A comprehensive report providing medical advice Letters from Consultancy £170
on the best way forward Pre-placement questionnaires £20
Pre-placement consultation with a nurse £60
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
32Staff Health & Wellbeing Support
Services
These enable schools to create a nurturing culture by identifying and addressing
difficulties early on. Services include Employee Assistance Programme and
Mediation.
NEW
Employee Assistance Mediation Service
Programme Mediation can be a powerful tool to develop harmonious
working relationships. A trained mediator can help to add
Our Employee Assistance Programme will help your staff perspective and balance in a way that is more palatable to
to take control of personal difficulties by accessing expert the individuals than from school peers or leaders.
advice or counselling, as appropriate.
Key features of the service
Key features of the service • A structured approach can facilitate solutions to a range
• A confidential freephone helpline, available 24 hours of workplace conflict situations
a day, 7 days a week, 365 days a year for employees • Mutually agreeable outcomes are facilitated by impartial
and their families to receive expert advice on personal, professionals and underpinned by a written agreement
family, financial and legal issues
• This is an effective alternative to formal procedures e.g.
• Telephone assessment with a trained counsellor for grievance, disciplinary or capability, and reduces the
personal problems, followed by up to six sessions number of employment tribunal cases
of telephone or face-to-face counselling, or online
e-cognitive behaviour therapy (e-cbt) as deemed
clinically appropriate Price
• The provision of the wellbeing platform, ‘Optimise’, to
People | Page 33
aid identification of health and wellbeing risks, designed Price on application
to empower employees to take greater control of
their wellbeing. Users can access four different health
risk assessments as well as a wealth of resources on
wellbeing related topic
Benefits
In association with
1. Support for staff on wellbeing,
Price emotional, financial, legal and family
issues.
Price on application 2. Effective mediation leading to improved
working relationships, productivity and
staff retention.
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
33Staff Health & Wellbeing Survey
The Ofsted Inspection Framework includes staff wellbeing as an important
measure of school leadership, with effective communication and engagement
being key elements.
NEW
Key features of the service
Our Staff Health & Wellbeing Survey can support you with Benefits
creating a strategy to improve the wellbeing of staff in your
school. This service includes: 1. Gain a more reliable and authentic
• An easy to complete online survey tailored to the perspective on staff wellbeing through use
education sector, with sections covering: of a survey, which is run independently of
the school/employer.
2. Target wellbeing interventions where they
څ Job satisfaction are most needed to make best use of limited
څ Communication and working resources.
relationships
3. Take a ‘temperature check’ on wider aspects
څ Work-life balance
of workforce engagement and factors
څ The physical working environment
affecting retention and productivity.
څ Health and wellbeing
4. Demonstrate that the organisation
values the workforce and is committed to
• A detailed bespoke report containing an analysis of the improving the quality of work and work-life
survey results with recommendations and suggested balance.
People | Page 34
areas to prioritise
• No limit on staff numbers participating per employer
Price
Primary/Special schools £349
Secondary schools £459
Contact
E: enquire@strictlyeducation.co.uk
T: 0330 123 2549
34Help Employee
Assistance Programme
Our Help Employee Assistance Programme
in higher sickness absence costs, but it leads to
Our Help Employee Assistance Programme is
perfect for the education sector
The service includes an online wellbeing platform that is a tool to help
school employees take control of their health and wellbeing and is
designed to highlight any risk factors and encourage health and personal
resilience
Find out more, contact
enquire@strictlyeducation.co.uk
Call 0330 123 2549 In association with
Optima HealthLeadership Recruitment & Selection
We offer a bespoke service to support you through the recruitment and selection
process.
NEW
Key features of the service
In this current competitive recruitment market, it is Benefits
important that schools showcase what they can offer
effectively and reach as many potential candidates as 1. Ensuring the recruitment process is robust
possible. We can help you identify the best candidate with and meets all legal requirements.
the right skills. 2. Enabling governors to select a bespoke
service that meets the needs of their
The recruitment and selection of leadership roles in individual circumstances.
schools and colleges can amount to the most critical task a 3. Provision of expert advice in relation to a
governing body is responsible for, particularly given that the wide range of leadership roles including
cost of making the wrong appointment can be substantial. Executive Head, Headteacher, Head of
School, Deputy and Assistant Head.
We offer a bespoke service to support you through the 4. Securing the appointment of the best
recruitment and selection process. An HR consultant would possible candidate for the school.
attend an initial planning meeting free of charge to scope
out the support needed and then provide you with a no
obligation estimate of the costs.
People | Page 36
After a free scoping meeting to identify your requirements, Price
we can provide you with resources, advice and expert
support to enable you to:
Price on application
• Undertake a rigorous planning process
• Review your leadership structure
• Design a high-quality assessment and selection process,
including providing key resources
Contact
• Ensure maximum impact of your recruitment
advertising
E: enquire@strictlyeducation.co.uk
• Determine the suitability of candidates to lead
your school
T: 0330 123 2549
• Deliver professional feedback to all candidates
36Administrative HR Services
A range of services to help you review your administrative functions and ensure
your staff are deployed effectively and HR practices are up-to-date, appropriate
and compliant with the latest regulations.
NEW
School Office Review Personnel File Review
The changing nature of the administrative functions of Schools hold a range of information on personnel files,
schools has led to an increased and diversified workload. An either because they are legally required to do so or because
office review by an independent observer can be a prudent it helps to operate and monitor policies and procedures,
investment. compile and analyse data and respond to information
requests. Whatever the reason, it is essential that best
Key features of the service practice is being followed for safeguarding, recruitment and
• A comprehensive review of the administrative function selection, and time-bonded storage.
of your school office
Key features of the service
• Assessment of some or all of the following: task
allocation, workload, efficiency of systems and • A comprehensive review of the content and
resources, staffing structures and working hours organisation of personnel files, linking them to vital
statutory documents such as the single central record
• Interviews with other staff as users of the service (e.g.
SLT and teachers) • Guidance on maintaining employee data as well as
legislative compliance with General Data Protection
• Work-based observations
Regulations (GDPR), Data Protection Act 2018
• Production of a report making recommendations on
• Correctly organised personnel files enable key
improvements and efficiences
employee information and data analysis to be carried
People | Page 37
out efficiently
Single Central Record Review Employment Contracts
The rules about who and what must be included on the Review
single central record are complex because of the wide
range of people who interact with schools, whether on Education staff work to a complex range of different terms
a professional or voluntary basis. This review will ensure and conditions, covered by national and local arrangements,
compliance and provide valuable professional development in a variety of settings and different roles. Continuity of
for office staff. service and TUPE arrangements also require extra vigilance
to ensure contractual arrangements are accurate and
Key features of the service up-to-date.
• A comprehensive review of your single central record Key features of the service
with recommendations regarding errors, amendments
and improvements to satisfy current Ofsted • A comprehensive review of contractual records to
requirements identify discrepancies, and ensure they are up-to-date
and accurately reflect the terms and conditions of each
• Provision of a ‘tried and tested’ single central template
role
for you to use that will ensure safeguarding protocols
are enforced • Ensuring accuracy and compliance with legal
requirements will avoid the risk of contractual disputes
• The option to enlist the time of an HR officer to make
in the future
necessary amendments to the single central record on
your behalf • This service can be undertaken in conjunction with a
personnel file review
* Geographical restrictions may apply
37Administrative HR Services
(continued)
NEW
Due Diligence Checks of
HR Records Benefits
Whether you are preparing to join a multi-academy
trust, preparing for an Ofsted inspection or planning a Our range of HR administration services can
restructuring process, a due diligence check will ensure your help optimise the efficiency of your internal HR
HR records are accurate, consistent, up-to-date and fully functions and compliance of your school with
compliant with current legislation. Ofsted and other legal requirements.
Key features of the service
• Pre-employment checks are reviewed to ensure these
have been undertaken appropriately
• Single central record and contractual documentation is
reviewed to ensure it is up-to-date and compliant with
latest guidance
• Payroll records are cross-checked with personnel files Following our school office review, thanks for a
to ensure the information matches really useful and thorough report. I’ve shared it
with our staffing governor to decide next steps.
• A summary report is provided with a red/amber/green
People | Page 38
Thank you for your sensitivity, expertise and
rating and recommended actions for each of these
clear recommendations.
three areas
Headteacher, Junior School, Surrey
HR Administration Cover
Service
The HR responsibilities of the school bursar or business
Price
leader are often an integral part of this role. If this position
becomes unexpectedly vacant, it is essential that key HR Price on application
tasks are continued and therefore our HR admin cover
service can prove invaluable (service subject to location).
Key features of the service
• This service provides interim cover to maintain the Contact
school’s HR administration function in the absence of
the bursar E: enquire@strictlyeducation.co.uk
• Tasks undertaken include recruitment (advertisements, T: 0330 123 2549
contracts, offer letters); issuing/amending contracts;
new starter administration; induction and probation
administration; DBS, single central record updates/
checks; occupational health referrals; end of contract
administration
• This service also includes a handover to the bursar at
the end of the cover period
* Geographical restrictions may apply
38Training: Developing People
Management Skills
Effective management of employees is essential for the productivity and success of
a school as well as the wellbeing of staff. Our portfolio of courses is invaluable for
helping to develop the people management skills of teachers and leaders.
NEW
Key features of the service Redeployment - Job Search Training
Training can be delivered on-site or online depending on Cost savings through restructuring is a necessary reality
location and requirement. We provide a wide range of sometimes, so staff vulnerable to redundancy may benefit
training workshops on the management of HR in a school from this course. The recruitment process can be very
setting. competitive and overwhelming especially for long-term
staff who have not navigated their way through it for many
• Specifically designed content for staff working
years. This course covers where to search for jobs and
in schools
helps delegates identify their strengths and experience and
• Delivered by our experienced Education HR present these effectively in an application process
practitioners and interview.
• Termly scheduled courses give the additional benefit of
sharing experiences with peers
Additional courses available
• Courses can also be tailored to your needs and
delivered at your school at a time that suits you • Managing Stress and Building Resilience
• Content can be adapted to accommodate varying • Team Building
numbers of staff: individuals, small groups or • Managing Demands on Your Time
whole school • Managing Capability Issues
People | Page 39
• Managing Redundancy and Changing Staffing Needs
Safer Recruitment for School
Managers
This workshop is aimed at all those with a responsibility
for recruitment, including those who may be shortlisting Benefits
and interviewing staff as well as those responsible for
undertaking vetting checks. 1. Provides delegates with a mix of up to date
This training meets the requirement of School Staffing information, theory, skills training and peer
(England) Regulations 2009 for at least one panel member discussion, which develops confidence to
who conducts an interview in a maintained school to be manage people effectively.
trained in safer recruitment. 2. Central courses with other schools provide
the opportunity to share expertise.
Appraisal Training 3. Bespoke training in your setting can ensure
a consistent approach is implemented
The appraisal process done well provides an opportunity for
across the school.
staff to reflect on the past and feel valued and motivated to
identify areas for growth. This takes specific skills, knowledge
and preparation on the responsibilities of both appraiser
and appraisee. We can deliver courses for both parties.
Managing Difficult Conversations Price
This workshop, through a blend of theory, practice and
observation helps to develop the skills and confidence
Price on application
necessary to have effective conversations with staff about
underperformance and/or misconduct.
Managing Investigations Contact
If grievance, conduct or capability issues are raised, it is
important that the correct procedure is followed to avoid E: enquire@strictlyeducation.co.uk
potential legal proceedings. This workshop covers the issues T: 0330 123 2549
specific to the education sector and helps develop the skills
to carry out a robust investigation.
39You can also read
