COVID-19: Operational Risk Assessment for Horbury Primary Academy
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COVID-19: Operational Risk Assessment for Horbury Primary Academy
Please note: this risk assessment should be undertaken in conjunction with the guidance issued on 17 August 2021 by the Department for
Education as follows:
Schools COVID-19 operational guidance - GOV.UK (www.gov.uk)
Assessment Job title: Covered by this Staff, pupils, contractors,
conducted by: Miss J Tomlinson Headteacher assessment: visitors, volunteers
Date of Reviewed by: Date of next
27 January 2022 Trustees / CEO TBC
assessment: review:
Related documents
Trust/Local Authority documents: Government guidance:
https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings
Actions for early years and childcare providers during the coronavirus (COVID-19) outbreak - GOV.UK
(www.gov.uk)
https://www.gov.uk/government/publications/early-years-foundation-stage-framework--2/early-years-
foundation-stage-coronavirus-disapplications
Risk matrix
Risk rating Likelihood of occurrence
1High (H), Medium (M), Low (L) Probable Possible Remote
High H H H
Likely
impact Medium H M L
Low M L L
Document History
Version Date Author Note of Revisions
1.0 2 Sept 2020 JT Draft for Trustees
2.0 2 Sept 2020 Trustees Trustee Approval: Trustees note that the robust control measures and mitigations in place
are based on the planned response to the current guidance. These measures and
mitigations will inevitably change as the full induction process takes place on site, Changes
will be managed part of the risk review process and reflected in updated reviews of this
documentation.
3.0 11 September Trustees Review Point 1 - Following the induction week, and some minor changes to operational
2020 plans, no material changes were necessary in terms of an update to the risk assessment.
4.0 18 September Trustees Review Point 2 – Trustee approval of wraparound care from 21 September 2020
2020
5.0 02 October Trustees Following a review by Trustees, no material changes to the risk assessment were made.
2020
6.0 23 October Trustees Following a review by Trustees, no material changes to the risk assessment were made.
2020 Moving forward, specific consideration will be given to the impact of winter conditions, and
any potential changes to government guidance.
7.0 13 November Trustees Following a review by Trustees, no material changes were made to the Risk Assessment.
2020 Trustees also reviewed feedback from the recent staff survey in terms of workload, wellbeing
and management of the organisation. Trustees are assured that the necessary controls
remain in place and are being monitored effectively.
8.0 27 November Trustees Following a review by Trustees, no material changes to the risk assessment were made.
2020
9.0 27 November Trustees Following a review by Trustees, no material changes to the risk assessment were made.
2020
10.0 3 January Trustees In advance of the planned reopening of the Academy on 4 January 2021, the Executive
2021 Principal, CEO and Trustees reviewed the operational plans and risk assessments with no
material changes made. All staff have been supported to revisit their training in relation to
the specific Covid-19 measures that have been in place and reviewed at regular intervals
since the Academy opened in September 2020.
211.0 22 January Trustees Following a review by Trustees, no material changes to the risk assessment were made.
2021 The Academy has reviewed the number of pupils currently taking up the Emergency Care
Provision and will keep this under observation as we move forward.
12.0 26 February Trustees Following a review by Trustees, no material changes to the risk assessment were made prior
2021 to the return of all year groups from Monday 8 March 2021
13.0 12 March 2021 Trustees Following a review by Trustees, no material changes to the risk assessment were made.
14.0 26 March 2021 Trustees Following a review by Trustees, consultation with Local & Regional Public Health Teams and
NHS Track and Trace, no material changes to the risk assessment were made.
Academy Operational Plans will be reviewed for the return after the Easter break to include
the resumption of Music Peripatetic lessons – the Academy and Wakefield Music Service will
apply bespoke music lesson risk assessments.
15.0 16 April 2021 Trustees Following a review by Trustees, no material changes to the risk assessment were made.
16.0 14 May 2021 Trustees In advance of the changes to national restrictions on 17th May, the Trust conducted a full
review of the Risk Assessment. No operational changes were made.
17.0 August 2021 Trustees From 7 September 2021 a revised version of the risk assessment will be in operation
alongside an Outbreak Management Plan.
18.0 5 November Trustees Following a review by Trustees, no material changes to the risk assessment were made.
2021
19.0 29 November Trustees Following a review by Trustees, the risk assessment was updated with regard to adults
2021 wearing face coverings when moving around the academy.
20.0 27 January Trustees Following updates to Government guidance, the following changes will come into effect from
2022 Thursday 27th January:
- Face coverings are no longer recommended for staff in communal areas.
- Face coverings will no longer be required for visitors to the academy.
- The re-introduction of face coverings for staff may be advised for a temporary period
in response to particular localised outbreaks, including variants of concern.
3Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
1. Establishing a systematic process of full opening of primary academies, including infection control and social distancing
1.1 Organisation of ‘close contacts’ in full class groupings
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance.
• Each class remains within its designated
room/space and predominantly stays within this
area.
• Any facilities used by more than one class are
cleaned and disinfected after use and before use by
a new group.
• Schemes of work are reviewed to minimise the
need for classes to use specialist facilities one after
the other.
• Pupils observe hygiene guidance and wash hands
frequently.
Unintended mixing • Teachers moving between groups comply with
between classes will social distancing and hygiene guidance. • Classroom, Social Spaces and timetable reviewed
increase the risk of the H • Timetable and arrangements for each class avoid Y to ensure that each year group has defined spaces L
virus spreading contact between discrete classes when moving
outside their designated space (e.g. when moving to
specialist rooms; at break times; on arrival or
leaving).
• When two or more classes come together in a
shared space (e.g. for an assembly) they are kept
separate and social distancing guidance is
observed.
• When pupils are withdrawn for small group work
(e.g. SEND pupils) social distancing guidelines are
fully observed.
• Staggered arrival and leaving times; break times
and lunch times
• Wraparound care starts from 7th Sept 2021 with
specific year group arrangements detailed in the
Operational Plan
1.2 Organisation of teaching spaces
4Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• Larger spaces and specialist classrooms are used
by one discrete class at a time. • Large spaces have been reviewed and repurposed
• Large and specialist spaces are cleaned and where required.
The use of shared spaces disinfected thoroughly before and after use. • No large gatherings will be held virtual processes in
and specialist classrooms • Large gatherings prohibited. place as an alternative – e.g. assemblies.
H Y L
increases the risk of • When two or more classes come together in a • Shared spaces such as the ICT suite and dining hall
infection between bubbles shared space (e.g. for an assembly) they are kept are on a strict rota basis with cleaning regimes in
separate and social distancing guidance is place.
observed.
• Design layout and arrangements are in place to
enable social distancing where possible.
1.3 Staffing
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance.
• The health status and availability of every member • Sickness absence procedures are managed
of staff is known and is regularly updated so that through the HR team and documented in the
Due to COVID-19, the deployment can be planned. operational manual.
number of staff who are • Risk assessments are undertaken for staff who are • Headteacher will continue to review staffing
available is lower than that L clinically vulnerable, clinically extremely vulnerable, Y numbers and make decisions relating to closures L
required to teach classes or who have contextual factors related to age or with CEO in line with guidance and what can be
in Academy ethnicity (Staff who are BAME, pregnant or aged safely achieved on site.
55+ may be susceptible to risk of poor outcomes • Plan in place on how to train and support any
should they contract COVID-19). supply agency staffing.
Dialogue is held with Professional
Associations/Trade Unions on the Academy’s
approach to staff returning to work.
1.4 The Academy day
5Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• Start and departure times are staggered.
• The number of entrances and exits to be used is
maximised.
• Different entrances/exits are used for different • Parental communication outlines guidelines
groups. regarding the restricted access to site and
H • Staff and pupils are briefed, and signage provided requirements relating to ‘drop offs/ pick ups.
The start and end of the
Academy day create risks to identify which entrances, exits and circulation • Start and departure times are staggered by a
routes to use. Y minimum of 5 minutes. L
of contact between
discrete class bubbles • A plan is in place for managing the movement of • SLT are on site daily to support the movement of
people on arrival to avoid groups of people children and adults.
congregating.
• Floor markings are visible where it is necessary to
manage any queuing.
• Attendance patterns have been optimised to ensure
maximum safety.
1.5 Planning movement around the Academy
• Classes remain in their home bases for most of their
learning.
• Timetabling avoids more than one class group in
circulation at any one time in the same part of the • Floor markers are throughout internally and
building. externally in any potential high traffic areas.
Movement around the • Staff moving between class groups observe social • Populations are staggered in terms of arrival and
Academy risks contact distancing and hygiene procedures at all times. departure for operational reasons.
H Y • L
between discrete class • Corridors are divided where feasible. Anyone may choose to wear a face mask at their
group bubbles • Appropriate signage is in place to clarify circulation own discretion in and around the Academy.
routes.
• Pinch points and bottle necks are identified and
managed accordingly.
• Appropriate duty rota and levels of supervision are
in place.
1.6 Curriculum organisation
Having missed up to 5 • The Academy develops and implements a
months’ learning, pupils comprehensive ‘recovery ’ plan which will identify • Induction process to welcome pupils back to site.
will have fallen behind in L the learning gap for individual and groups of pupils Y • Trust, Academy and Departmental reviews planned, L
their progress during in terms of curriculum and knowledge and will put in monitoring and development of further action plan in
Academy closures and place plans to address this. This will include revising progress.
6Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
achievement gaps will schemes of work, prioritising key elements of the • Teaching and learning to be responsive to emerging
have widened curriculum, additional planned intervention pupils’ needs.
programmes.
• Gaps in learning will be assessed and addressed
systematically in teachers’ planning.
• Home and remote learning will continue and will be
calibrated to complement in-Academy learning and
address gaps identified.
•
1.7 Staff workspaces
• Wipes are available for all computer spaces for
regular wiping down.
• Floor arrows are used to ensure the flow of staff
remains one directional where possible
• Staff rooms and offices have been reviewed and • Staff will use their own cups; the dishwasher will not
Staff rooms and offices do appropriate configurations of furniture and be used.
not allow for observation workstations have been put in place to allow for • Hand sanitiser available in all areas.
H Y L
of social distancing social distancing. • Signage to remind staff of social distancing and the
guidelines • Staff have been briefed on the use of these rooms, importance of hand hygiene all in place.
which may need to be more limited than is normal. • Anyone may choose to wear a face mask at their
own discretion in and around the Academy.
• Shared resources such as photocopiers and
printers have hand wipes and sanitiser available for
use prior and post use.
1.8 Managing the Academy lifecycle
• A plan is in place for pastoral staff to speak with
pupils and their parents about the next stage in their
education and resolve any issues.
Pupils arriving to their • A pupil induction will happen in the last week of
• Regular communications with the parents of summer term.
next phase in their
L incoming pupils are in place, including letters, Y L
education do not feel • The youngest children will be accompanied to the
newsletters and online broadcasts.
prepared for the transition door by a parent.
• Virtual tours of the Academy are available for
• Reception and Nursery children will have a longer
parents and pupils.
phased introduction with shorter times in the
Academy.
7Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
Vulnerable pupils will have a transition booklet and
be allowed to visit Academy with parents prior to
any pupils starting.
1.9 Governance and policy
• Online meetings are held regularly with
Trustees/Governors.
• Board of Trustees is involved in key decisions on
reopening.
Trustees and Governors • Trustees/Governors receive regular updates on
are not fully informed or • Trustees and Governors are briefed regularly on the
the Academy and any parental communications
L latest government guidance and its implications for Y L
involved in making key are shared with Governors.
the Academy.
decisions
• Individual academies to ensure that this risk
assessment is signed off by CEO and Trustees, any
decisions outside of this risk assessment are
discussed to be approved at Trust level where there
is a potential impact on risk.
1.10 Communication strategy
• Letter to parents mid-August
• Communications strategies for the following groups
• Pupils to be inducted during week beginning 19th
are in place:
July
o Staff
• Staff to be inducted week beginning 6 th September.
Key stakeholders are not o Pupils
o Parents • Operational plan and risk assessment to be shared
fully informed about the
M o Governors/Trustees Ongoing with AEC. L
plans for reopening and
their implications o Local authority
o Regional Academies Commissioner
o Professional associations
o Other partners
An unforeseen lockdown • Contingency plans are in place, including
situation prevents effective arrangements for home/remote learning, pastoral • Operational plan details summary procedures
communication with care and safeguarding. • Trust wide documentation in place and reviewed on
pupils, parents and staff
M • A communication strategy for pupils, parents and staff Y a regular basis to ensure up to date to be used L
regarding contingency in the event of an unforeseen lockdown is in place, if/when required
arrangements building on the experience of the Academy closure
period.
8Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• Contact records for pupils, parents and staff are
kept up to date.
1.11 Pupil attendance
• Registers on Bromcom show the updated pupil
groups.
• First response call processes are in place. Staff are
trained in the reporting mechanism to the DFE,
PHE, LA and Trust as required.
• Re-integration plans are developed for those who
Pupil attendance is lower • Communications with parents reassure them about are reluctant to attend due to anxiety or those who
than expected due to the safety of full reopening under the latest are likely to be PA on return.
parental concerns about H government guidance. Y • Parental communication stipulates the need to L
pupils’ safety from • Dialogue is held with parents who have concerns. contact the Academy in the event of absence and
infection provide information of reason for absence.
• Weekly/regular review of attendance is in place to
inform further DSL actions.
• Risk assessment in place for vulnerable pupils’
return.
1.12 Staff induction and CPD
• A revised operational plan is issued to all staff prior
to reopening.
• Induction and CPD programmes are in operation for
all staff prior to reopening, and include:
• The 9 PHE system control measures set out in the
Staff are not trained in new latest government guidance
procedures, leading to H • Organisational arrangements Y • Full Staff Induction and CPD plan in place for staff L
risks to health • Infection control induction week commencing 6 Sept 2021
• Fire safety and evacuation procedures
• Constructive behaviour management
• Safeguarding
• Risk management
9Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• Induction programmes are in place for all new staff
New staff are not aware of – either online or in-Academy – prior to them
policies and procedures starting. • Full Staff Induction and CPD plan in place for staff
H Y L
prior to starting at the Revised documentation is issued to all new staff prior induction week commencing 6 Sept 2021
Academy when it reopens to them starting.
1.13 Access to Academy meals
• Pupils have access to drinking water from
Academies do not provide • How pupils access drinking water free of charge has
classrooms and are supervised to fill up own water
access to drinking water been considered L
bottles
free of charge
• Water available at lunchtimes
1.14 Risk assessments
• Risk assessments are updated or undertaken
before the Academy reopens and mitigation • Pupils and staff are regularly reminded of social
strategies are put in place and communicated to distancing and hand hygiene processes when on
Risks are not staff covering: site.
comprehensively assessed • Different areas of the Academy • Health and safety wardens are in place and fully
in every area of the • When pupils enter and leave Academy trained.
Academy in light of COVID- H • L
• During movement around Academy Duty rota identifies and mitigates risk at pinch
19, leading to breaches of points.
social distancing and • During break and lunch times
• Delivering aspects of the curriculum, especially for • Staff induction and regular email communication
hygiene guidance. from the Headteacher will reinforce and address all
practical subjects and where shared equipment is
risks and how to mitigate them.
used
• Risk assessments will be published on Academy
• Academy trips and visits
websites by Friday 3 September
1.15 Academy transport
10Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• The details of how pupils will travel to and from
• Parental communications stipulate designated
Changes to public Academy are known prior to opening.
arrival time.
transport schedules as a • Effective liaison with bus companies is used as a
• Parental communications stipulate the transport
result of COVID-19 basis for planning staggered start and departure
arrangements need to be safe and in line with
adversely affect pupils’ times (if required).
M Y government guidance. LO
attendance and punctuality • Academy will work with individual families to
and do not align with • Attendance will be monitored daily to review the
manage attendance/punctuality expectations in light
staggered start and uptake of the provision and steps will be taken to
of limitations.
departure times encourage this further.
EWO is aware of and working with families who are
having difficulties in managing attendance.
1.16 Responding to cases of COVID-19 and local lockdowns
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance.
• Classes are kept discrete at all times.
• The local health protection team is contacted
immediately for advice.
The Academy is unsure • Operational plan details summary procedures
• The Academy engages swiftly with NHS Test and
how to respond when there • Trust wide documentation in place and reviewed on
are suspected or H Trace if cases are suspected. Y L
a regular basis to ensure up to date to be used
confirmed cases of COVID- • Appropriate action is taken once advised by the if/when required
19 amongst pupils or staff local health protection team – this may mean that
classes and some staff who have been in close
contact with the person concerned may have to self-
isolate for 10 days.
• Arrangements are in place for home and remote
learning for pupils who are required to self-isolate.
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance. • The Academy will refer to the Outbreak
The Academy is • A contingency plan is in place should a local Management Plan as required.
unprepared for a Tier 1 lockdown be announced and staff are briefed on its • Anyone may choose to wear a face mask at their
local lockdown should the H contents. Y own discretion in and around the Academy. L
rate of infection rise in the • There is regular liaison with the local health
area protection team.
• Systems put in place during the Academy closure
period (e.g. home/online learning, pastoral systems,
safeguarding systems) are ready to be reactivated.
11Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• Lessons learnt during the Academy closure period
are applied to the contingency plan.
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance.
• A contingency plan is in place should a local • The Academy will refer to the Outbreak
lockdown be announced and staff are briefed on its Management Plan as required.
The Academy is
contents. • Anyone may choose to wear a face mask at their
unprepared for a Tier 2
local lockdown should the H • There is regular liaison with the local health Y own discretion in and around the Academy. L
rate of infection rise in the protection team.
area • Systems put in place during the Academy closure
period (e.g. home/online learning, pastoral systems,
safeguarding systems) are ready to be reactivated.
• Lessons learnt during the Academy closure period are
applied to the contingency plan.
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance. • The Academy will refer to the Outbreak
• A contingency plan is in place should a local Management Plan as required.
The Academy is lockdown be announced and staff are briefed on its
contents. • Anyone may choose to wear a face mask at their
unprepared for a Tier 3
• There is regular liaison with the local health own discretion in and around the Academy.
local lockdown should the H Y L
rate of infection rise in the protection team.
area • Systems put in place during the Academy closure
period (e.g. home/online learning, pastoral systems,
safeguarding systems) are ready to be reactivated.
• Lessons learnt during the Academy closure period
are applied to the contingency plan.
12Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance. • The Academy will refer to the Outbreak
• A contingency plan is in place should a local Management Plan as required.
The Academy is lockdown be announced and staff are briefed on its
unprepared for a Tier 4 contents. • Anyone may choose to wear a face mask at their
local lockdown should the H • There is regular liaison with the local health own discretion in and around the Academy. L
rate of infection rise in the protection team.
area • Systems put in place during the Academy closure
period (e.g. home/online learning, pastoral systems,
safeguarding systems) are ready to be reactivated.
• Lessons learnt during the Academy closure period
are applied to the contingency plan.
• There is full compliance with the 9 PHE system
control measures set out in the latest government
guidance.
• A contingency plan is in place should a local
• The Academy will act in line with government
lockdown be announced and staff are briefed on its
Educational provision guidance as it is issued regarding a potential
contents.
closure.
must still be maintained for
M • There is regular liaison with the local health L
priority children if the protection team. • The implementation of emergency care can be
Academy closes • Systems put in place during the Academy closure reinstated in line with partial re-opening plans
period (e.g. home/online learning, pastoral systems, should this be required.
safeguarding systems) are ready to be reactivated.
• Lessons learnt during the Academy closure period
are applied to the contingency plan.
• Home learning policy has been revised to include a
section on remote learning.
• All staff are trained in remote learning procedures in
Remote learning provision
the event of closure through CPD WC 7 September.
MUST be in place if the M • L
Academy closes • Teams continue to be developed to offer the best
remote learning package possible.
• Paper packs are able to be produced to support
pupils as required
2. Investing in health and safety arrangements and safety equipment to limit the spread of COVID-19
2.1 Public Health England system control measures
13Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
• Current government guidance is being applied, and
specifically the 9 PHE system of control measures
set out in the latest government guidance are in
place as follows:
1. Minimise contact with individuals who are unwell
by ensuring that those who have coronavirus
(COVID-19) symptoms, or who have someone in
their household who does, do not attend Academy
The information below is included in the Academy’s
reopening plan. This information is issued at staff and
pupil briefings and in letters home to parents:
• Anyone with symptoms must remain at home and
self-isolate for 10 days from testing positive. Anyone
in their household needs to self-isolate for 10 days
(including siblings).
• Any pupil or staff member needs to go home
immediately if they have symptoms. They should
Lack of a comprehensive take a PCR test as soon as possible. • All the information provided in the 9 PHE systems
plan to implement PHE • A child with symptoms awaiting collection needs to of control has been taken into consideration when
H be isolated and kept at a distance of 2m from the Y L
system control measures formulating risk assessments and operational plans.
increases the risk of supervising staff member, ideally in a well-ventilated
infection in the Academy place. PPE is required if this distance cannot be
maintained or there is a risk of contaminated bodily
fluids.
• If the child uses the bathroom, it must be thoroughly
disinfected before use by anyone else.
• Everyone must wash their hands thoroughly for 20
seconds with soap and running water or use hand
sanitiser after any contact with someone who is
unwell. The area around the person with symptoms
must be cleaned with disinfectant after they have
left to reduce the risk of passing the infection on to
other people.
• Routinely taking the temperature of pupils is not
recommended by Public Health England as this is
an unreliable method for identifying coronavirus
(COVID-19).
• Staff will routinely take a lateral flow test twice a
week.
14Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
In addition:
• Staff are reminded that they have received training
on infection control that gives them a good
understanding of how the spread of coronavirus
occurs and can be mitigated.
• Infection control training is arranged for new staff.
2. Clean hands thoroughly more often than usual
• Handwashing / sanitising is scheduled into the
Academy day. It takes place as a minimum: when
pupils, staff or visitors enter the Academy; at break;
before and after lunch; before leaving Academy;
whenever the toilet is used.
• It is defined which classes are using which toilets
and sinks.
• .
• Checks are scheduled during the day on stocks of
hand sanitiser, soap and paper towels. Steps are
taken to ensure that there is sufficient supply in
Academy.
3. Ensure good respiratory hygiene by promoting
the ‘catch it, bin it, kill it’ approach
• Posters are downloaded/made/bought that remind
pupils and staff about the approach and the
importance of handwashing and are displayed
around the Academy, particularly by washbasins/
toilets and at entry/exit points.
• The location of bins around the Academy is
checked on, and more are ordered if necessary.
• A schedule for bins to be emptied / disinfected is in
place and is adhered to.
• Pupils using public transport are reminded of the
need to wear face coverings/masks.
• A stock of masks is maintained and made available
for staff who can’t socially distance (for use if they
are required to provide first aid / intimate care to
pupils with COVID-19 symptoms) and for pupils who
do not have a mask for use on public transport.
15Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
4. Introduce enhanced cleaning, including cleaning
frequently touched surfaces often, using standard
products such as detergents and bleach
• The Academy’s office manager ensures delivery of
the induction package to cleaning staff, so they fully
understand their role in preventing the spread of
coronavirus.
• The cleaning schedule is reviewed and if necessary
additional staff hours are provided to ensure that
DfE listed criteria are met.
• Stock checks and stock control are maintained
5. Minimise contact between individuals and
maintain social distancing wherever possible
• Staff are kept consistent with each class as far as
possible.
• In class, furniture is arranged so that children are
facing forwards and sitting side by side.in Key Stage
2.
• Any furniture that is surplus to requirements is
removed.
• As far as possible, children are taught not to touch
each other or staff. This will involve re-learning
about play time.
• No more than 3-year group ever occupies a shared
space (hall, dining room etc.) at one time. A 2m
distance between the classes is maintained when 2
or 3 classes (from the same year group) are
together in the same space.
• Staggered start and finish times, staggered break
times and staggered lunch times are implemented.
• Children are taught in age appropriate ways about
coronavirus, how it is spread and how they can play
their part in keeping everyone safe.
• For each group, basic equipment (such as pen/
pencil/ eraser/ ruler) that pupils routinely need is
collated and kept in table pots
• Resources are boxed, including library books, that
are needed for particular classes, to avoid pupils
using shared areas such as the Academy library.
16Areas for concern Risk rating Control measures In Further action/comments Residual
prior to place? risk rating
action (Yes/No) (H/M/L)
(H/M/L)
6. Where necessary, wear appropriate personal
protective equipment (PPE)
• The Academy continues to maintain and monitor
stocks of PPE and has access to supplier lists.
• Staff are supplied with PPE when supervising a
pupil who has symptoms of COVID-19 (if 2m social
distancing cannot be ensured) and for the provision
of routine intimate care to pupils that involves the
use of PPE.
• Gloves and aprons are provided for cleaning staff.
• Face masks are worn by staff when cleaning visible
bodily fluids from suspected COVID-19 case.
• Stocks of PPE are regularly monitored and
replenished
7. Engage with the NHS Test and Trace process
• Academy leaders understand the complexity of the
arrangements for testing and self-isolation and
ensure that staff and parents are fully aware of
them. Special advice sheets are prepared in the
event that a child is sent home with symptoms, for
the parents of that child and other members of the
bubble.
• Staff induction for return to Academy includes
information about the NHS Test and Trace process.
8. Manage confirmed cases of coronavirus (COVID-
19) amongst the Academy community
• The contact details for local Public Health England
team and local authority health and safety team are
readily to hand.
• A clear process is in place for notifying the local
health protection team and the local authority of any
cases that test positive.
• A spreadsheet is maintained to record all staff and
pupils who are self-isolating who have tested
positive. These spreadsheets are kept up to date.
• Use is made of any template letters provided by
Public Health England / local authority as directed
locally.
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9. Contain any outbreak by following local health
protection team advice
• Advice provided by the local health protection team
is acted on immediately.
• Good working relationships are established and
maintained enabling rapid communication with local
authorities and local Public Health England.
2.2 Cleaning
• A return-to-work plan for cleaning staff (including • A full deep clean of the Academy areas to be in use
any deep cleans) is agreed with contracting will be completed before September
Cleaning capacity is agencies prior to opening. • Cleaning rotas are in place for each stage of
reduced so that an initial reopening and identify heavy use areas for
• An enhanced cleaning plan is agreed and
deep-clean and ongoing additional cleaning throughout the day and at the
cleaning of surfaces are H implemented which minimises the spread of end of the day. L
not undertaken to the infection. • Appropriate anti viricidal sprays have been
standards required • Working hours for cleaning staff are increased. purchased and support the deep clean process.
• Excess furniture and resources have been removed
from all used spaces to aid deep clean processes.
2.3 Hygiene and handwashing
• An audit of handwashing facilities and sanitiser
• The Academy currently holds two weeks’ stock of
Inadequate supplies of dispensers is undertaken before the Academy
hand sanitiser and liquid soap.
soap and hand sanitiser reopens and additional supplies are purchased if
• Resources are closely monitored and stocks
mean that pupils and staff H necessary. Y L
reordered well in advance.
do not wash their hands • Monitoring arrangements are in place to ensure that
with sufficient frequency • Paper towels are ordered and waste bins provided
supplies of soap, hand towels and sanitiser are
in toilets.
maintained throughout the day.
• Staff training includes the need to remind pupils of • Signage around site stipulate the importance of
the need to wash their hands regularly and good hand hygiene.
Pupils forget to wash their frequently. • Hand sanitisers are in each classroom to be used
hands regularly and H • Posters reinforce the need to wash hands regularly Y on entry. L
frequently and frequently. • Hand sanitiser stations are ordered and will be in
• Academy leaders monitor the extent to which place in entry and exit points.
handwashing is taking place on a regular and
frequent basis.
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• Handwashing takes place on entry to Academy,
prior to departure and at set times throughout the
day, before and after eating, after
coughing/sneezing, for emergency care provision.
• Hand sanitiser is provided in locations where hand
washing facilities are not readily available.
2.4 Testing and managing symptoms
• Guidance on engaging with the NHS Test and
Trace process has been explained to staff as part of
induction.
• Staff, parents and pupils are clear that they should
book a test if they are displaying symptoms.
• Staff, parents and pupils are clear that they should
NHS Test and Trace is not provide details of anyone they have been in close
• Trust Guidance available for staff and pupils and is
used effectively to help contact with if they were to test positive for
updated and reissued as required should testing
manage infection control coronavirus (COVID-19) or if asked by NHS Test &
H Y guidance change. L
amongst pupils and staff, Trace.
• Testing process managed through Director of HR
maximise staffing levels • Staff, parents and pupils are clear that they should
and Director of Operations.
and support staff wellbeing self-isolate if they have been in close contact with
someone who develops coronavirus (COVID-19)
symptoms or someone who tests positive for
coronavirus (COVID-19).
• Post-testing support is available for staff through the
HR and line managers
• Robust collection and monitoring of absence data,
including tracking return to Academy dates, is in
place.
Infection transmission • Procedures are in place to deal with any pupil or
within Academy due to staff displaying symptoms at Academy. This • HR to provide guidance to Heads and staff on
staff/pupils (or members of includes the use of testing for both staff and pupils absence reporting, recording and management.
H Y L
their household) and appropriate action, in line with government • Trust communication to be updated and re-sent to
displaying symptoms guidance, should the tests prove positive or all parents/carers and staff.
negative.
• Pupils, parents and staff are aware of what steps to
take if they, or any member of their household,
displays symptoms. This includes an understanding
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of the definitions and mitigating actions to take in
relation to the terms clinically vulnerable and
clinically extremely vulnerable should these
apply.
• A record of any COVID-19 symptoms in staff or
pupils is reported to the Trust using the reporting
spreadsheet in the Accord Operations SharePoint
• Staff, pupils and parents have received clear
communications informing them of current
Staff, pupils and parents
government guidance on the actions to take should
are not aware of the
anyone display symptoms of COVID-19 and how
Academy’s procedures
this will be implemented in the Academy. • Trust communication to be updated and re-sent to
(including on self-isolation H Y L
• This guidance has been explained to staff and all parents/carers and staff.
and testing) should anyone
pupils as part of the induction process.
display symptoms of
COVID-19 • Any updates or changes to this guidance are
communicated in a timely and effective way to all
stakeholders.
• Staff, pupils and parents have received clear
communications informing them of current • As part of induction staff are reminded of symptoms
Staff, pupils and parents government guidance on confirmed cases of and actions to take if they suspect a student/staff
are not aware of the COVID-19 and how this will be implemented in the member is experiencing those symptoms.
Academy’s procedures Academy. • Trust communication to be updated and re-sent to
H Y L
should there be a • This guidance has been explained to staff and all parents/carers and staff.
confirmed case of COVID- pupils as part of the induction process. • SLT is aware of the process and action to be taken
19 in the Academy • Any updates or changes to this guidance are regarding a suspected case and the reporting to
communicated in a timely and effective way to all relevant bodies.
stakeholders.
2.5 First Aid/Designated Safeguarding Leads
The lack of availability of
designated First Aiders • A programme for training additional staff is in place. • First aiders are identified and are part of the on-site
and Designated H • Collaborative arrangements for supporting staff in Y timetable L
Safeguarding Leads puts other academies in the Trust have been agreed. • Induction process includes specific COVID 19 first
children’s safety at risk aid training.
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• DSL on site.
2.6 Medical rooms
• Social distancing provisions are in place for medical
rooms. • Medical room is relocated to provide external
Medical rooms are not outdoor access. It is situated in the rainbow room
adequately equipped or • Additional rooms are designated for pupils with
suspected COVID-19 whilst collection is arranged. • PPE is provided for first aid staff and situated in the
configured to maintain medical room.
H • Procedures are in place for medical rooms to be Y L
infection control or there is
cleaned after suspected COVID-19 cases, along • Isolation space is designated as the rainbow room.
not a dedicated medical
with other affected areas, including toilets. First aid staff are trained in wearing and safe
room in Academy
removal of PPE
• Appropriate PPE is available within the medical
room.
2.7 Communication with parents
• As part of the overall communications strategy • Parents are informed regarding the safe opening of
Parents and carers are not the Academy via letters
referenced in 1.11, parents are kept up to date with
fully informed of the health • Website updated to reflect changes in place.
information, guidance and the Academy’s
and safety requirements H Y L
expectations on a regular basis using a range of
for the reopening of the
Academy communication tools.
• A COVID-19 section on the Trust website is created
and updated.
Parents and carers may • Key messages in line with government guidance are • Parental communications and FAQs are reissued in
not fully understand their reinforced on a regular basis via all communication September. They identify and stipulate parental
responsibilities should a H channels. Y responsibilities in relation to COVID19. L
child show symptoms of • SLT to provide targeted support to parents and
COVID-19 record on CPOMs
Parents and carers are not
• As part of the communications strategy the
fully informed on the
H Academy closure procedures have been Y • Standard closure letter available for use L
Academy closure
communicated to Parents
procedure
2.8 Personal Protective Equipment (PPE)
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• Government guidance on wearing PPE is
understood, communicated and sufficient PPE has • PPE equipment is in stock.
been procured. • Staff to have raised awareness with HR if they
believe they should wear PPE on site – to date no
• Those staff required to wear PPE (e.g. SEND
one has raised this so PPE will not be in use.
Provision of PPE for staff intimate care; receiving/handling deliveries; cleaning
where required is not in • Face masks are in stock to issue to staff who forget
H staff) have been instructed on how to put on and Y to bring these to site. L
line with government
how to remove PPE carefully to reduce
guidelines
contamination and also how to dispose of them
safely.
• Staff are reminded that wearing of gloves is not a
substitute for good handwashing.
3. Adopting the new organisational model of discrete class group ‘bubbles’
3.1 Shared spaces
• .
• Classes are kept at least 2 metres apart if
The use of shared spaces
occupying the same shared space. • Some arrangements to restrict mixing of year
(e.g. hall, dining room)
M • Shared spaces are cleaned after use. Y groups may remain for ease of Academy operations L
risks different classes
mixing • Wraparound care starts from 7th September e.g. lunch times
2021with specific arrangements detailed in the
Operational Plan
3.2 Movement in corridors
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• Circulation for each cohort is determined with
• Classes arrangements are in place staggered start times to support the need for no
• The use of shared learning spaces is timetabled to populations to mix.
avoid different classes coming in to contact with • Duty rotas identify pinch points and times and are
The discrete class group each other. appropriately staffed by health and safety wardens.
arrangements are • Corridors are divided where feasible. Start and ends to the day are staggered for each
H • Circulation routes are clearly marked with Y L
breached when pupils cohort by a minimum of 10 minutes per cohort.
circulate in corridors appropriate signage • Anyone may choose to wear a face mask at their
• Any pinch points/bottle necks are identified and own discretion in and around the Academy.
managed accordingly.
• Appropriate supervision levels are in place.
3.3 Break times
• Break times are staggered.
• Separate spaces have been identified for each year
• External areas are designated for different groups.
Class groups may mix at group
H • Appropriate signage is in place around the Y L
break times • Enhanced duty rota in place
Academy and in key areas.
• Supervision levels have been enhanced.
3.4 Lunch times
• Lunch times are staggered.
• Pupils are reminded about staying in their assigned
classes as lunch times begin.
• Pupils wash their hands before and after eating.
• Dining areas are cleaned before and after each • Separate spaces have been identified for each year
class group has used them. group
Class groups may mix at
H • Tables and chairs have been cordoned off where Y
• Enhanced supervision rota in place.
L
lunch times necessary. • Revised catering service in place, with use of
• Floor markings are used to manage queues and classrooms and dining hall as required.
enable social distancing. • All payments made via cashless system.
• Additional arrangements are in place, such as
staggering lunch times.
• Pupils eat lunch with others in their class
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• Guidance has been issued to parents and pupils on
packed lunches
• Children will sit at an allocated table for lunch.
3.5 Toilets
• .
• Floor markings are in place to enable social
distancing.
• Pupils know that they can only use the toilet one at
a time.
Queues for toilets and
• Pupils are encouraged to access the toilet during
handwashing risk non-
class/throughout the day to help avoid queues. This
compliance with social
can be achieved by pupils from a specified class • Full details of toilets and handwashing detailed in
distancing measures H Y L
visiting the toilets at set times. the operational plan.
between pupils from
• The toilets are cleaned frequently.
different discrete class
group ‘bubbles’ • Monitoring ensures a constant supply of soap and
paper towels.
• Bins are emptied regularly.
• Pupils are reminded regularly on how to wash
hands and young children are supervised in doing
so.
3.6 Medical Rooms
• Social distancing provisions are in place for medical
rooms.
The configuration of • Additional rooms are designated for pupils with
medical rooms may suspected COVID-19 whilst collection is arranged.
H • Procedures are in place for medical rooms to be Y • Specific Isolation room identified (rainbow room) L
compromise social
distancing measures cleaned after suspected COVID-19 cases, along
with other affected areas, including toilets.
3.7 Reception area
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• Signage provides clarity for visitors not to attend
• Social distancing points are clearly set out, using site without prior permission/appointment
floor markings, continuing outside where necessary. • Means of communication will be via enquiries email
• Social distancing guidance is clearly displayed to only.
Groups of people gather in
protect Reception staff (e.g. distance from person • Onsite AEC/Trust meetings may be reintroduced
Reception (parents,
stood at Reception desk). and, in some cases, may be undertaken remotely
visitors, deliveries) which H Y L
• Non-essential deliveries and visitors to Academy where it is more efficient to do so.
risks breaching social
are minimised. • Anyone may choose to wear a face mask at their
distancing guidelines
• Parents/Carers are encouraged to use an own discretion in and around the Academy.
appointment system to stagger visitors to Academy.
• Arrangements are in place for segregation of
visitors.
3.8 Arrival and departure from Academy
• Start and finish times are staggered for each • Signage at on site stipulates that people should not
discrete class. congregate or wait for others.
Pupils and parents •
• The use of available entrances and exits is Use social media once open to stipulate and
congregate at exits and reinforce the message.
maximised.
entrances, making social •
• Social distancing guidelines are reinforced at Identified on duty rota as a potential risk and staffed
distancing measures accordingly.
H entrances and exits through signage and Y L
difficult to apply and
floor/ground markings, including external drop-off • Parental communications stipulate that
risking pupils from
and pick-up points. parents/carers must not exit their vehicle at drop
different year groups
mixing • Weekly messages to parents stress the need for off/pick up time to wait for pupils.
social distancing at arrival and departure times. • Staggered times should alleviate the congregation
of groups on the pavement outside Academy.
3.9 Staff areas
• Wipes are available for all computer spaces for
• Reconfiguration of staff rooms and offices has been regular wiping down.
The configuration of staff
undertaken prior to the Academy opening to allow • Floor arrows are used to ensure the flow of staff
rooms and offices makes
for social distancing between staff. remains one directional.
compliance with social H Y L
• Staff are briefed about the limitations to use of staff • Markers are used to indicate coffee machine use
distancing measures
rooms. and wipes are used by each staff member between
problematic
use.
• Hand sanitiser available in all areas.
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Signage to remind staff and students of social
distancing the importance of hand hygiene all in
place.
4. Enhancing mental health support for pupils and staff
4.1 Mental health concerns – pupils
• There are sufficient numbers of trained staff
available to support pupils with mental health
issues. • Mental Health support worker/PYLs available on
Pupils’ mental health has • There is access to designated staff for all pupils site to provide further support.
been adversely affected who wish to talk to someone about wellbeing/mental • Staff meetings to identify ways to support pupils
during the period that the health.
M Y including relevant resources and websites to L
Academy has been closed
• Wellbeing/mental health is discussed regularly in provide support.
and by the COVID-19 crisis
in general
PSHE/virtual assemblies /pupil briefings (stories/toy • On-going well-being checks made on identified
characters are used for younger pupils to help talk pupils and recorded/tracked via CPOMs.
about feelings).
• Resources/websites to support the mental health of
pupils are provided.
4.2 Mental health concerns – staff
• Staff are encouraged to focus on their wellbeing. • Staff encouraged to talk to line managers, SLT and
• Line managers are proactive in discussing wellbeing HR on induction.
The mental health of staff with the staff that they manage, including their • HR to facilitate counselling where appropriate.
has been adversely workload. • Regular contact to continue to be made with staff
affected during the period • Staff briefings and training have included content on who continue to work remotely.
M Y L
that the Academy has been wellbeing. • Review staff survey and look at any other steps that
closed and by the COVID- can be taken.
19 crisis in general • Staff have been signposted to useful websites and • Weekly communications to continue with elements
resources. of wellbeing and support for staff.
4.3 Bereavement support
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• The Academy has access to trained staff who can
Pupils and staff are deliver bereavement counselling and support. • LA guidance to be used as reference
grieving because of loss of M • Support is requested from other organisations when Y • HR support sought when and where required. L
friends or family necessary. • SLT/line manager support as required.
5. Operational issues
Fire evacuation drills -
unable to apply social
distancing effectively
between discrete class H Y L
• New clear signage installed at the muster point
group ‘bubbles’
6. Finance
6.1 Costs of the Academy’s responses to Covid-19
• Additional cost pressures due to COVID-19
identified and an end-of-year forecast which factors
them in has been produced. • Financial procedures followed when ordering with
The costs of additional • Trust finance team has been consulted to identify debit card purchases made for emergency items
measures and enhanced potential savings in order to work towards a only.
services to address balanced budget. • Regular review of COVID 19 related expenditure
COVID-19 when reopening
L • Additional COVID-19 related costs are under Y
to be undertaken with Finance Director,
L
places, the Academy in monitoring and options for reducing costs over time Headteacher and CEO to ensure spending is
financial difficulties and as guidance changes are under review. managed.
• Additional sources of income are under exploration. • AEC to meet remotely
• The Academy’s projected financial position has
been shared with Governors and Trustees.
7. Governance
7.1 Oversight of the Board of Trustees
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