CCYHA Travel Hockey Orientation 2021

CCYHA
  Travel
  Hockey
Orientation
    2021

CONTACTS
                         Amy Weeks
President
                         ccyhapresident2020@gmail.com

                         Gord Rivington
Director of Hockey Ops
                         ccyharivington@gmail.com

                         Dean Kobs
Registrar
                         ccyhakobs@gmail.com
                         Michele Rossman
Admin/Treasurer
                         ccyharossman@gmail.com

                         Chris Brooks
Ice Scheduler
                         chrisjbrooks64@gmail.com

2021-22 Travel Teams
            MINOR                   MAJOR
         2012AA Moore       2011AA Tudrick
SQUIRT
                            2011/12A Hammond/Burke
         2010AA Crain       2009/10 Ollanketo
PEEWEE
         2008AA Markell     2007AA Hagkull
BANTAM                      2007/08A Barnett

GIRLS    19U HS Girls - Moersdorf

 CCHC    U16 and U18 Caruso

CCYHA COVID-19 Guidelines
• At this point we are going to attempt to run a normal season.
• Any CCYHA guidelines will be posted on our home page
• In the event COVID-19 should return,
    • CCYHA will follow USA hockey, state and local guidelines similar to
       last season.
    • Be cognizant of tournament rules and cancellation deadlines
    • Check for any travel advisories, especially during the month leading
       up to the tournament or any out of town travel

USA Hockey –
              Coaches’ Code of Conduct
•   Winning is a consideration, but not the only one, nor the most important one. Care more
    about the child than winning the game. Remember, players are involved in hockey for fun
    and enjoyment.
•   Be a positive role model to your players, display emotional maturity and be alert to the
    physical safety of players.
•   Be generous with your praise when it is deserved; be consistent and honest; be fair and just;
    do not criticize players publicly; learn to be a more effective communicator and coach; don’t
    yell at players.
•   Adjust to personal needs and problems of players; be a good listener; never verbally or
    physically abuse a player or official; give all players the opportunity to improve their skills,
    gain confidence and develop self-esteem; teach them the basics.
•   Organize practices that are fun and challenging for your players. Familiarize yourself with the
    rules, techniques and strategies of hockey; encourage all your players to be team players
•   Maintain an open line of communication with your players’ parents. Explain the goals and
    objectives of your association.
•   Be concerned with the overall development of your players. Stress good health habits and
    clean living.
•   To play the game is great, to love the game is greater.

Codes of Conduct

! The Board spent many hours reviewing the USA Hockey
  Codes of Conduct for Parents & Players
! Please make sure your families are reminded of these revised
  Codes of Conduct.

! The newly updated full CCYHA Codes of Conduct are located
  on our website under the Home Menu – Parents/Players –
  Zero Tolerance and are agreed to during the registration
  process.
       http://leagueathletics.com/Page.asp?n=5794&org=WW2.CCYHA.ORG

! Available on Coaches & Manager Page to sign

Codes of Conduct on our Website

Parent Code of Conduct I
As a caregiver/parent(s) of the Columbus Chill Youth Hockey Association (CCYHA)
participant, I (we) am/are in agreement:

    A. That it is a privilege, not a right, for our child/children to play youth hockey.
    B. That sportsmanship, teamwork, and fair play are essential to the sport of
       hockey, and as such are the most important skills that our child/children can
       gain from youth hockey.
    C. That because our child/children learn from our example, we as
       caregivers/parents need to exemplify the highest level of sportsmanship by
       supporting all players, coaches, team managers, referees, and parents.
    D. By showing a positive attitude toward the game and all of its participants,
       our child will benefit.

Parent Code of Conduct II
Therefore, we agree to the following Code of Conduct Policy:
1. Encourage our child to play by the rules.
2. Emphasize skill development and practices and how they benefit our young
   athlete.
3. Recognize the importance of volunteer coaches.
4. Promote and support CCYHA’s Player Code of Conduct and rules set forth by USA
   Hockey.
5. Observe the 24-hour rule.
6. Caregivers or parents who are evicted from any rink may be subject for review by
   the CCYHA Board of Trustees.
7. No inappropriate yelling at players either on our team or the opposing team.
8. No inappropriate actions toward coaches, referees, or opposing team’s parents.
9. Communicate violations of the Code of Conduct.

Depending on facts and circumstances, consequences due to violation(s) of the
above may range from probation or suspension of the caregiver/parent, and possibly
the player, from CCYHA events (including team events, practices, games,
tournaments), to expulsion from CCYHA. Sanctions will be communicated to other
local organizations.

Player’s Code of Conduct
! Play for fun.
! Work hard to improve your skills.
                                                                 Discuss/Give
! Learn teamwork, sportsmanship, and discipline.
                                                                 this to your
! Be a team player – get along with your teammates.                players!
! Be on time.
! Never argue with an official’s decision.
! Do not attempt to deliberately injure another player(s).
! Wear the proper protective equipment.
! All players are expected to conduct themselves in a respectable manner.
! Use of cellphones and other mobile devices are prohibited in the locker room.
  Player Behavior Specifics. There will be ZERO tolerance of abusive behavior,
  either physical or verbal. Harassment, obscene language or gestures,
  inappropriate physical contact, and other behavior deemed to be abusive toward
  coaches, referees, officials, opponents, teammates, spectators, or association
  officials will not be tolerated Depending on facts and circumstances,
  consequences may include verbal warnings, loss of playing time, suspension,
  and/or removal from the team and/or association.

Feedback & Communication
! It’s the Coach’s responsibility
! Communicate expectations, schedule, etc.
! Don’t let things get out of control
        ! Once conversation starts being about another player,
           conversation is over.
! Ask families to adhere to the 24 hour rule
        ! Discuss with the coach/manager NOT with other families on
            the team
! Ask for help (Gord, Amy, Dean, myself, etc.)*
       ! Do not represent CCYHA to other organizations.
! Player feedback (1-2 times/year; evaluation forms)

Coach/Manager
       Requirements

GOAL: Get these completed by JULY 31 so the registrar
can submit rosters for approval when the USA Hockey
portal opens.

Coaching Education
            Requirements
•   All coaches must have the required certification
    level by January 1 of the current season, unless
    earlier deadlines are established by the district
    and/or affiliate (a coach may only attend one
    certification clinic per year).
•   Once Level 4 is achieved, coaches will need to complete 5 credit hours of
    continuing education within each subsequent three-year period [does not
    apply if you received it prior to 1/1/2021].
•   All coaches must complete the online age-specific modules PRIOR to
    participating with their team (coaches may complete more than one age-
    specific module in any season)

Coaching
         Requirements
! Coaching Clinics
    Located on https://www.usahockey.com/coachingcertification
! Virtual clinics still available
! All players must have a mouth guard
! Highly suggest all players have a neck guard
! No Go Pro cameras on helmets as it violates the HECC
  certification of helmet

Manager’s Duties
! Make sure coaches, manager’s, treasurer’s information is on
  your CCYHA team page.
       • Once you are listed as a manager or coach, when you log-in as a
         member you will have administrative privileges
       • Directions on “Coaches & Managers” page on our website. Also
         youtube videos available from League Athletics
          o https://www.youtube.com/watch?v=kokdA2RKu7Y&t=19s
       • All players have been added to roster. Update jersey numbers.
       • You can use system to email team
       • Families can log into their account to make any changes
         themselves. Instructions on the CCYHA home page (bottom).

Manager’s Duties
! The manager must submit your team roster to Registrar
   ! List of players names to verify (first and last) – We have their USA
     hockey number!
   ! Coaches names AND their USA hockey numbers
   ! Manager names AND their USA hockey numbers
   ! Any other regular volunteer AND their USA hockey numbers
! Registrar will process information and send to MidAm/USA
  Hockey for approval. ALL COACHING REQUIREMENTS MUST
  BE COMPLETED FOR IT TO BE APPROVED.
! The Registrar forwards the approved USA Hockey Roster to
  manager and CCYHA treasurer
! Commitment fees collected by CCYHA will ONLY be
  transferred to the team account when….
       • When the roster has been approved by USA hockey
       • All W9 forms for all skills coaches are completed and on file with
         CCYHA.

Approved
          Roster
! Manager will receive a LINK
  which will allow you to
  PRINT this roster or you can
  forward the link to others
! This link can be used at ANY
  TIME - all season long -
  even if the roster is updated
! Any changes should be
  emailed to:
   (1) Gord for approval
   (2) Dean for roster
         change
   (3) Michele for fees
! Locked 12/31/2021 (NO
  CHANGES)

BTHL - League

Team Application Deadline: August 7, 2021
League Fee Payment Deadline: August 11, 2021

    •   Seeding Game Schedule Posted: September 3, 2021
    •   Seeding Game Weekend: September 18-19, 2021
    •   Preliminary Divisions Posted: September 22, 2021
    •   Appeals of Division Assignment Deadline: 5:00 pm, September 24,
        2021
    •   Final Divisions Posted/Scheduling Begins: September 27, 2021
    •   Regular Season Games Start: October 1, 2021
    •   Regular Season Games End: February 13, 2022
    •   Post-Season League Tournament: February 18-20, 2022. Note that
        games may begin as early as 12:00pm on Friday, February 18.

BTHL – Pre Seeding Games

Location(s) - Cincinnati, Oxford, Dayton, Troy.
Teams may register and submit a payment of $250.00 for pre-season only,
before committing to play in the league season. Please indicate this in the
team application comments section.

Roster minimums for Seeding Tournament
    You must have 10 skaters and one goalie to be eligible to play.
    Teams without the required number of players for ALL GAMES will be
    fined $250.00 and the team will automatically be assigned to a higher
    division than originally requested. Any team falling into this category
    may appeal their tentative assignment like any other team.

BTHL – Scheduling

Wait for the final divisional assignments. Assignments for any team may
change for competitive balance in the final divisions.
All games must be scheduled by each individual team and division.

The Home Team is responsible for entering games on the league website.
First day for league games is Oct 1, 2021.

Last day for league games is February 13, 2022.
No games starting before 7:00am or ending after 10:00pm. Both teams and
commissioner must approve exceptions.

BTHL – EOY
Location and Date
    Cincinnati, Oxford, Dayton Area; Columbus Indiana (if needed)
    February 18-20, 2022. Games may start as early as 12:00pm on Friday, February
    18.
    Modified Double Elimination (if ice available). Last 2 teams left play single game
    for Championship. Double Elimination format may require two overnights.
    Regrouping teams based on regular season results for better competitive
    balance in post-season tournament.
Awards
   Regular Season Champs - Individual Player trophies and team banner.
   Post-Season Tournament Champs - Team trophy and individual player medals
   for champion and runner up.

Ice Time
! Scheduler will set practice schedule (1 full/1 shared)
   • Typically Mon/Wed or Tues/Thurs
   • Some teams share their full sheets to get 3 practice in a week
! All ice during the season should be requested from CCYHA
  Scheduler, Chris Brooks (practices start August 30)
   • Each team will receive a certain number of pairs (6) of ice (two
       sheets in one day) to schedule home games.
   • You can trade with teams. Just update the schedule and keep
       us in the loop.
   • Curfew games (notify opposing teams)
! Scheduler will send email requesting “Blackout dates”
   • Dates you don’t want him to schedule games/practices
       because you already have games or a tournament scheduled;
       holiday break

Ice Time
! All Chiller ice is paid for by CCYHA and each team is invoiced for ice
  usage.
! Any unused ice is still billed to the assigned team unless you notify
  Chris Brooks at least 30 days prior to date to cancel or you find
  another team to use the ice (please communicate that to the
  CCYHA treasurer – copying both teams).
! Things to think about for games/practices
       • Halloween (practice?)
       • Christmas/New Years – Chris will send email out before he
            schedules the holiday to see what your plans will be
       • Monday ending tournaments (practice dates?)
       • Superbowl Sunday
       • CBJ/OSU Schedule

Referees

! Remember that the referees are their own association. They
  are not part of CCYHA. Please remind your families of this!

! Don’t forget to request referees in advance!!!
      ! Request for all home games (check box when games
         are scheduled & confirmed)
      ! HOME teams are responsible for referees
      ! Please email me if referees don’t show up so that I
         can make sure Ref bill is correct and that your team is
         invoiced correctly

Check the Box!

               Enter the Opponent when Scheduled

        Check this box to request referees

                  Check 2nd box to email team

Confirmation of REFs!
You can verify that you requested a ref by going to the Master
Schedule at any time (no need to sign on)

      If you have requested a ref the OFL column will have a “1”

☞ You can also check the referee schedule/arbiter site well
before your scheduled game. (Please do not check Friday night
if your game is Saturday). If you do not see your game on the
ARBITER site, let Chris and I know asap. (If you need a log on for
arbiter please email me)

Jerseys,
Warmups &
Equipment
Remind parents:
☞ if they attend a fitting
session please bring
shoulder pads
☞ the jersey needs to fit
in March 2022 (or
beyond)!

Apparel & Equipment
! On-line ordering for jerseys, socks, warm up & equipment
  from Team Xpress http://www.teamxpress.biz/ccyha/

! Other Spiritwear available on-line - Squadlocker website
   ! Allows store open 24/7
   ! Mailed directly to families in 2 weeks
   ! Popular brands available with known/standard sizing
   ! Increased variety of products

! CCYHA Travel Hockey Store
   ! https://teamlocker.squadlocker.com/#/lockers/ccyha-travel
! CCYHA Girls Travel Hockey Store
   ! https://teamlocker.squadlocker.com/#/lockers/ccyha-girls-travel-
     store

Apparel & Equipment
All links are located on our website under the Travel Hockey tab

Suggested Team Apparel
! Game day shirts (2 for long weekends & not to be worn
  under jerseys)
! Shorts for dryland or game days during warm temps

! Anything with logo on it should be CCYHA!
! Please use our vendors
! Be specific which items you require families
  to get (use photos/cost) as there are
  different brands at different price points.
       • e.g. If you don’t care which white tshirt they get (dry
          fit UA, dryfit sport-tek or Gildan cotton) then say it
          doesn’t matter, just white one

Other Manager Duties
! Aware of COVID guidelines in visiting states/rinks.
! Home teams are responsible for scoresheet and clock (off-ice
  officials) and home penalty box
        •   Scoresheets will be available before the season begins at the Dublin
            Chiller. Box with envelopes and your team name.
        •   Practice using clock on Rink 1 during practice.
! Scoresheet stickers – on every page!
        •   Template for roster labels on CCYHA Coaches & Managers page (2”x4”
            shipping label)
! Maintain copy of scoresheets (in binder or digital copy) in the event
  of issue from MidAm or BTHL (NOTE: scoresheets must be uploaded
  on BTHL website)
! Rosters cheatsheets to learn names/numbers
! Booking hotels, tournaments, etc.
! Handing out/collecting photo forms
! Working with Coach and Treasurer on a budget
! Don’t try and do everything yourself…delegate (hotel, COVID point
  person, game day duties – “Volun-tell”, etc.)

Questions
Good Luck this Season!

Thanks for volunteering!