BOARD OF TRUSTEE'S MEETING - CUYAHOGA COUNTY PUBLIC LIBRARY - Tuesday, March 23, 2021 / 5:00 p.m - board of trustee's meeting
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CUYAHOGA COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEE’S MEETING
Tuesday, March 23, 2021 / 5:00 p.m.
Administration Building / 2111 Snow Road, Parma, OH 44134
CUYAHOGA COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING AGENDA
23 March 2021
REMOTE CONFERENCE CALL MEETING
5:00 p.m.
TOPIC PAGE# MOTION
1. Call to Order: William Leonard, President ROLL-CALL
2. Approval of Minutes: February 23, 2021 Board Meeting 1-5 ACTION
3. Retiree Recognition 6-7 INFORMATION
4. Report of the Board President INFORMATION
5. Report of the Executive Director 8-19 INFORMATION
Becky Ranallo – Summer Programming for
Students
6. Human Resources Report 20-25 ACTION
7. Finance Committee Report: 26-27
Financial Statement Review – Fiscal 2021 – February 28-32 INFORMATION
Investments: Fiscal 2021 – February 33 ROLL-CALL
Purchase Approval List 34-35 ACTION
Gift Report 36 ACTION
8. New Business
Resolution Authorizing the Library to Enter into a new 37-40 ACTION
Lease to The Centers for Families and Children at the
Maple Heights Branch
2021 Refunding Note Resolution 41-61 ACTION
Resolution Authorizing the Library to Enter into a One 62-67 ACTION
Year Contract with Summit Building Services for
Comprehensive Custodial Services
9. Adjourn ACTION
1
CUYAHOGA COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
MINUTES
23 February 2021
The February 23, 2021 meeting of the Cuyahoga County Public Library Board of Trustees was held in-
person and broadcast on Facebook Live. With a quorum of seven (7) Board members present, President
Leonard called the meeting to order at 5:00 p.m.
Roll-Call: Present: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J.
Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley – 7.
Absent: – 0.
Also present: Executive Director Tracy Strobel; Deputy Director-Support Services and Fiscal Officer
Scott Morgan; Communications & External Relations Director Hallie Rich, Human Resources Director
Monique Good, Deputy Director of Public Services Pam Jankowski, Assistant Finance Director Robert
Dolan, and Bridget Hawes, Development Director
Approval of Minutes:
President Leonard asked for a motion to approve the minutes of the January 26, 2021 Board meeting that
were sent to the Board members in advance of this meeting.
01-02/2021
Trustee Blakemore moved to approve the minutes, seconded by Trustee Shlonsky. Seeing no
corrections, omissions or additions, the minutes of the January 26, 2021 Board Meeting were approved
by unanimous vote of the Board members present.
Retiree Recognition:
President Leonard recognized and thanked Barbara Glorioso and Linda O’Neil for their many years of
service to Cuyahoga County Public Library (CCPL) and wished them the best on their retirement. This
meeting was held in-person and broadcast on Facebook Live, and none of the retirees participated in the
meeting. (See pages 46-47)
Report of the Board President:
President Leonard stated he does not have a formal report. He acknowledged and thanked Executive
Director Strobel and her team for being ready to open as soon as the County mandate was lifted.
Report of the Executive Director:
Executive Director Strobel announced she is pleased that since our last meeting we have reopened our
doors to the public and welcomed 109,660 customers to our buildings. That is roughly 35% of what we
saw last February.
Executive Director Strobel stated that our statistics show that use of our Overdrive eBooks and
audiobooks was up 20% in 2020 over 2019. In 2020 we circulated a record breaking 2.7 million items in
Overdrive putting us in an elite class of 26 libraries worldwide who circulated more than 2 million items
last year. Executive Director gave kudos to the Collection Development team led by Director Daniel
Barden and Manager Wendy Bartlett for their work building an irresistible collection.
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Executive Director Strobel mentioned in the span of two weeks branch staff helped almost 500 people
with questions regarding the Corona Virus vaccine. We are happy to contribute to this critical effort.
Executive Director Strobel stated she will be sending CCPL Board of Trustees a link to the Strategic
Planning Survey and this will be their first but not their only opportunity to contribute to the process that
will define our goals and priorities for the next 3-5 years.
Executive Director Strobel highlighted a few dates to remember:
1. Writers Center Stage (WCS) featuring chef, writer, and restaurateur Yotam Ottolenghi in
conversation with local celebrity chef, Rocco Whalen. If anyone from the Board would like to
register for this virtual program, please contact Bertha Arrington.
2. CCPL Bay Village Branch Groundbreaking - On March 24th at 11:00 a.m. we will finally be
breaking ground on the long-awaited new Bay Village Branch. We are arranging for golden
shovels, sunshine, and warm temperatures.
Executive Director Strobel welcomed Bridget Hawes, Development Director to give a presentation on the
Development work.
Director Hawes thanked everyone for the opportunity to give the 2020 development update.
Director Hawes stated each year the Development Department raises over $2 million to support library
programs and services. These are the library programs and services that make us number one in the
nation. We were very successful in our gifts to the Foundation, our goal every year is to raise a half-
million dollars for the Foundation, and we surpassed that goal by $100,000.
Director Hawes stated we received 2,443 gifts to the Foundation in 2020, the average gift amount is
$138.00, and the median gift amount is $50.00. Our top appeals in 2020, were the Annual Fund, Writers
Center Stage (WCS) series, and Reading the Green golf outing.
Director Hawes compared the special events 2019 vs. 2020 and we had to change plans very quickly. We
had to modify from in-person events to virtual events. The virtual online silent auction was very
successful. Writers Center Stage (WCS) was quickly shifted to virtual, and our strong long-standing
sponsors were still supporting our event. We have raised over $107,000 to date for WCS, and we are
only halfway through the season. We should see tho se numbers go up in ticket sales.
Director Hawes stated our Annual Fund appeals are where we really shined in 2020, through our email
campaigns, Library Giving Day, and Giving Tuesday we saw tremendous growth. We worked hard to
really segment our list and attract them to the right audiences to get the best responses, especially in
terms of mailing, which we received $66,000. Trends show that 30% of donors still want to make mail or
check donations, and we tried to have appeals for both online and, in the mail, to have a diverse portfolio.
Director Hawes stated as part of our annual fund we have been working on growing our Ex Libris Society
donors and moving them up in the ranks.
Director Hawes stated the grants/gifts to the library are the dollars that directly enables CCPL to host
critical programs such as Aspire. This also includes the large CARES Act grant that we received for
teleconference rooms and zoom rooms that we have.
Director Hawes mentioned that we received the largest estate gift last year. Each year we raise funds to
support Homework Centers, Project Learn which is closely tied to Aspire, 123 Read, Baby Club,
Kindergarten Club and more.
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3 Director Hawes stated despite the challenges we had in 2020, we were very successful in fundraising. She looks forward to 2021 especially with CCPL 100-year anniversary coming up. She looks forward to building her team a little more and getting to work on some events and hopefully we will be doing more in person events in the future. Report of the CCPL Foundation Board Liaison: Trustee Davies stated over the past year, the Foundation Board sought ways to support the library through the pandemic. She stated as a Foundation Board member and Liaison she is really proud of the annual grants they made to the library for this year in the amount of $150,000 to support these programs and services; $37,500 for Diversity Equity & Inclusion (DEI) training and program support, $50,000 for Aspire Greater Cleveland, $30,000 for Tutor mate software to enable virtual tutoring for the 123 Read, $30,000 for Wi Fi Hotspots and $2,500 to the Citizens for Cuyahoga County Public Library in the case of a need that might come up. The Foundation also maintains an Annual Discretionary Fund that could be available through the year for supporting a timely project or emergency need that fall outside the window of the annual grant making process. In 2021 the Foundation Board is focused on growing its annual fund and individual donor relationships while planning special events. Save the date for the Reading the Green golf outing, which is scheduled on September 27. It was originally scheduled earlier in the year, but it got pushed back to a time that people may be more comfortable getting together and hopefully more people will be vaccinated. Trustee Davies mentioned last year’s virtual Flourish event raised nearly $90,000, and we are looking forward to having it again this Fall. We do not have a date yet, but details are to come, and hopefully all of you can participate. She mentioned we are starting the second half of the Writers Center Stage (WCS) season on March 3 with author Yotam Ottolenghi. If you have not signed up, we would love to see you there. Human Resources Report: Human Resources Director Good summarized the HR report. We have two employees who increased their hours, two resignations and two retirements. 02-02/2021 Trustee Spangler moved approval, seconded by Trustee Varley. Seeing no discussion, the Human Resources Report dated February 23, 2021, was approved as presented by unanimous vote of the Board members present. (See pages 48-53) Finance Committee Report: Finance Committee Chair DePiero reminded us that the Finance Committee met prior to the Board meeting, and Director Morgan gave an in-depth review of the financials. Director Morgan gave highlights from the Finance report. He stated we received advances for both property tax levies. We traditionally received a smaller advance in January and a much larger advance in February. This is our first month of collection for the 1.0 mill levy that was passed in November 2020. Director Morgan stated the first Public Library Fund (PLF) distribution for the month was slightly larger than what we received in January 2020. We will continue to monitor the amounts received for the PLF. Director Morgan stated patron fines and fees collected in January was significantly less than we received last year. This was anticipated because most of the month we were only providing service through our drive-up windows and curbside. Director Morgan stated we did see an increase in refunds and reimbursements. A large amount of that overage is accounted from two refunds we received from Workers Compensation premiums given back to us by the State of Ohio. Director Morgan stated salaries and benefits are within budget. 43 | P a g e
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Director Morgan stated the books and audiovisual categories within Library Materials show over 20% of
the budget spent for the month. January is typically a larger buying month for both categories. We have
also encumbered funds well into the year to cover best sellers as well as paying for half a year’s worth of
Prime Picks at $500,000.
(See under FINANCE)
Investments - January
Director Morgan stated we purchased two pieces of commercial paper from Lymh Moet Hen Ly Se with
yields of 0.25% and 0.23% and one piece from Toyota Motor Credit with a yield of 0.22%.
We also purchased two federal securities from Federal Home Loan Mortgage Company with yields of
0.27% and 0.65%. To get the larger yield of 0.65% we used our limit of a 5-year maturity.
Transfers
Director Morgan stated there was one transfer for the month from the General Fund to My Com Neighbor
of $10,833.33 for a library match per the grant agreement.
03-02/2021
Trustee Blakemore moved approval, seconded by Trustee Davies. Seeing no additional discussion, the
Investment Report Fiscal 2021 – January listing all Money Market Funds, Star Ohio Accounts, U.S.
Treasury Investments, Certificates of Deposit and Agency Securities was approved as presented by roll-
call vote.
(See Under FINANCE)
Roll-Call: Yea: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J.
Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley; – 7.
Nea: – 0.
Purchase Approval List
Director Morgan stated that the Purchase Approval List (PAL) was reviewed in depth at the Finance
Committee Meeting. He gave highlights of the PAL.
Director Morgan stated Item #1 is an encumbrance increase of $2,800.00 for additional work needed to
remove hazardous material at the Bayway Youth Cabin. Item #2 is a renewal purchase to upgrade public
computer equipment. This is year two of a four-year lease. Item #3 is for a software update renewal for
public and staff computers system wide. This is a five-year subscription. Item #4 is for the 2021 Youth
Summer Learning programming & supplies. Item #5 is for Kindergarten Club and Baby Club consulting
services for 2021. Item #6 is for the mobile hotspots’ activation & device shipping. Item #7 is the yearly
lease of 435 HP laptops with support. This is a four-year lease that has a total amount not-to-exceed
$658,073. Item #8 is for the upgrade lighting at the Administration Building. Item #9 is for the upgrade
lighting at Fairview Park Branch throughout the branch interior. Item #10 is for the design services for the
security offices and design services for the Garfield Heights Branch study rooms. Item #11 is for the
strategic planning consultant services with Janus Small Associates. Item #12 is for the online learning
management system and staff safety training. Item #13 is for the Diversity, Equity & Inclusion (DEI)
consulting services necessary for strategic planning and plan execution.
04-02/2021
Trustee Davies moved approval of Purchase Approval List, seconded by Trustee Spangler. Seeing no
additional discussion, the Purchase Approval List dated February 23, 2021, was approved as presented
by unanimous vote of the Board members present. (See pages 54-56)
Trustee Varley abstained from voting on Item #5.
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Gift Report
Director Morgan stated the report includes Friends gifts for branch programming. We received substantial
gifts from the Cuyahoga County Public Library Foundation $37,000 for DEI for staff training and public
speaker and $30,000 for 123 Read. We also received nice gifts from individuals some specifically related
to programs and a few for general library use or general branch use for a specific branch.
05-02/2021
Trustee Blakemore moved approval, seconded by Trustee Varley. The gift report was approved by
unanimous vote of the Board members present. (See page 57)
Permanent Annual Appropriation Resolution
Director Morgan stated this is the Permanent Annual Appropriation resolution. He reminded us that the
Board did adopt the temporary budget last November. By law, the permanent budget needs to be
approved by March. He stated there is one correction to this report in the general fund the appropriation
should be $84,386,655.67. The grand total of all appropriations is $100,885,881.42.
.
06-02/2021
Trustee DePiero moved approval, seconded by Trustee Blakemore. Seeing no additional discussion, the
Permanent Annual Appropriation Resolution was approved by unanimous vote of the Board members
present. (See pages 58-59)
Roll-Call: Yea: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J.
Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley; – 7.
Nea: – 0.
Resolution to Sponsor a “Food 4 Fines” Drive, March 1-31, 2021.
Executive Director Strobel stated we do this annually to forgive customers of fines and fees in exchange
for critically needed food items in partnership with the Greater Cleveland Food Bank.
07/02/2021
Trustee Blakemore moved approval, seconded by Trustee Varley. Seeing no additional discussion, the
Resolution to Sponsor a “Food 4 Fines” Drive, March 1-31, 2021 was approved by unanimous vote of the
Board members present. (See page 60)
Motion to Adjourn
Seeing no other business under consideration for vote, President Leonard asked for a motion to adjourn
the meeting.
08-02/2021
Upon motion of Trustee Blakemore, seconded by Trustee DePiero, the February 23, 2021 meeting of the
Cuyahoga County Public Library adjourned at 5:32 p.m.
Approved 23 March 2021
X________________________
William J. Leonard
President
X________________________
Allyn Davies
Secretary
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Resolution of Appreciation
for
Donna Bowers
WHEREAS, Donna Bowers has served with great loyalty as an employee of
Cuyahoga County Public Library since her hire on January 7, 2008 as
a Branch Clerk at the North Royalton Branch; on March 29, 2015 her
title changed to Branch Services Clerk, a position she held until her
retirement on March 27, 2021; and,
WHEREAS, she was an efficient, hard-working, and reliable Clerk who always
willingly took on extra tasks and responsibilities. Donna exhibited a
strong work ethic, was conscientious, and paid attention to
details. Donna had good ideas to share and was an analytical problem-
solver; and,
WHEREAS, she knew many customers by name and anticipated their needs even
before they came up to the Circulation Desk! Donna was an excellent
communicator and effectively communicated the Library's policies
accurately, even to the most difficult customers. Donna established a
good rapport with her co-workers in all departments; and,
WHEREAS, she demonstrated a commitment to diversity and contributed toward a
respectful work environment for both the customers and staff. Donna
Bowers will be missed!
N
OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees
records its appreciation to Donna Bowers for all the years of service she has
rendered to the Library and the public and extends to her all good wishes for
a happy, healthy, and rewarding life.
William J. Leonard, President
Board of Trustees
Cuyahoga County Public Library
Date: March 23, 2021
7
Resolution of Appreciation
for
Vera Polinko
WHEREAS, Vera Polinko has served with great loyalty as an employee of
Cuyahoga County Public Library since her hire on February 2, 2004,
as a Branch Regional Clerk at the Berea Branch; on July 3, 2006, her
title was changed to Branch Clerk; on March 29, 2015, her title was
changed to Branch Services Clerk, a position she held until her
retirement on March 26, 2021; and,
WHEREAS, she excelled at customer service and demonstrated excellent teamwork
in everything she did. Her attention to detail was evident in her daily
work, as was her strong work ethic. She could always be counted on to
assist her co-workers with the tasks at hand. Her warm and friendly
disposition was a welcome addition to the Berea Branch; and,
WHEREAS, she was always willing to take on new tasks and accepted the challenges
that came with learning new skills. She served as a passport agent since
September 2010 and eagerly assisted customers with taking passport
photos and the acceptance of passport applications; and,
WHEREAS, she never met a creature she did not like. Whenever a bug or spider
was found in the branch, she was often called upon to capture it and
release it outside to live another day.
N
OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees
records its appreciation to Vera Polinko for all the years of service she has
rendered to the Library and the public and extends to her all good wishes for
a happy, healthy and rewarding life.
William J. Leonard, President
Board of Trustees
Cuyahoga County Public Library
Date: March 23, 2021
8 EXECUTIVE DIRECTOR’S MESSAGE UPDATE ON CAPITAL PROJECTS In this month’s letter I would like to share brief updates on a few upcoming Cuyahoga County Public Library’s (CCPL) capital projects. When the pandemic hit last March, our capital projects were temporarily put on hold. Now that coronavirus infection rates are trending downward from winter’s alarmingly high numbers, and the county’s stay-at- home advisory has been lifted, our projects are getting back on track. One project in particular has been years in the making and is highly anticipated – the construction of a new Bay Village Branch. The Bay Village Branch is the only branch in the CCPL system that has not had a major capital improvement since the early 2000’s. Plans to replace the branch began in earnest back in 2016. In the subsequent years CCPL has worked diligently with city officials to identify a suitable location to build, to gather feedback from the community and, ultimately, arrive at a design for the new building that aligns with the community’s needs and the city’s master planning process. On March 24, 2021, we will finally, officially break ground for a new Bay Village Branch on the former site of the Bayway Cabin, a location that better connects the library with the city’s other civic assets. Construction of the new, approximately 17,000-square-foot library is expected to take approximately one year to complete. While construction is underway our existing Bay Village Branch, located on Cahoon Road, will remain open. City residents can look forward to the grand opening of a beautiful new library branch sometime next spring. In Richmond Heights, construction is well underway on a new CCPL Richmond Heights Branch which will be connected to the Richmond Heights Local School’s new, state-of-the-art high school/middle school building. The new branch, which will replace our existing branch located at 5235 Wilson Mills Road, is expected to open this summer. I am thrilled to see this collaborative project nearing completion. When schools and public libraries can share space and resources the whole community benefits. Lastly, plans are moving forward to build a new Innovation Center inside CCPL’s Solon Branch in collaboration with the City of Solon. The project is still in its early stages, so I do not yet have an estimated timeline for completion; but suffice to say we are excited to work with city officials to provide county residents with another space that supports creative exploration, community collaboration and small business innovation. I will have much more to share about this project in months ahead. Thank you, as always, for your support. Tracy R. Strobel Executive Director
9 SYSTEM HIGHLIGHTS Facebook Fans: 32,303 Twitter Followers: 11,044 Instagram Followers: 5,469 Food4Fines is the best idea ever! Thank you @CuyahogaLib and @CleFoodBank for all you do to support our community and those in need. #Rockstars @WRAAonAging (Western Reserve AAA), Feb 26, 2021 Hi GVIS friends! Last Wednesday, the GVIS Lab partnered with folks from @CuyahogaLib to virtually host a Mars 2020 @NASAPersevere Rover Robotics activity! Participants learned to use #blockbased coding software #OpenRoberta from @FraunhoferIAIS to command an #EV3 robot remotely. @NASA_GVIS (NASA GVIS Lab), Feb 24, 2021 What a cool email to get from @CuyahogaLib! And woah! Congrats @ConnieSchultz (on The Daughters of Erietown being the most borrowed title)! I’m not surprised, but that’s still a very cool feather in your cap! @danmoulthrop, Feb 23, 2021 One of the Beachwood Branch’s most voracious readers stopped in with a goodie bag to thank the staff for all of their hard work. She mentioned that she just got her second COVID-19 vaccine and the Beachwood Library was the first place she wanted to visit. On Thursday, February 11, a customer came into the South Euclid – Lyndhurst Branch have an interview over Zoom. Due to technical difficulties the customer was unable to access Zoom and missed her interview. She became very upset, as a single mother who had just recently lost her job, this particular interview was very important. The South Euclid staff, and one very kind customer who offered to give up her study room so the customer could use our teleconference equipment, banded together to help her. The customer was able to reschedule her interview for a new time, did amazing and landed the job! She came back the next day to thank the staff and give them the good news. BSL Children’s Supervisor Kyra Nay of the Maple Heights Branch participated in two virtual meetings with a committee from the Maple Heights City Schools working to create a “Portrait of a Maple Graduate.” This project will serve as the school’s strategic focus and branding in the next decade. In February the Garfield Heights Branch began piloting the Greater Cleveland Food Bank’s Backpack program. The program provides youth shelf stable meals on Fridays that will last them through the weekend. Over the course of the month library staff distributed 42 backpacks to youth! Mayfield Branch BSL II Elisea Franklin and BSL I Jacquie Kociubuk both held their first virtual programs this month. The Bedtime Rhymes and Wake up and Sing! Zoom special programs drew 26 and 17 people respectively and we received positive feedback from participants! Outreach to Richmond continued as Jacquie offered an online storytime to Early Steps Richmond (17 people) while BSL Children’s Supervisor Maria Trivisonno read to the city preschool, which is still entirely online (10 people).
10 CCPL’s mobile printing service made a difference for a family who is compiling a booklet about a recently deceased relative. BSL Joni Sand showed the family how to send photos from a cell phone to the printer at the Chagrin Falls Branch. The family was so happy to learn how easy the process is and marveled at the quality of the color prints. As each photo printed, they shared remembrances of their relative and were grateful to CCPL for offering this service. A regular Brecksville Branch customer made great use of CCPL’s new Zoom Rooms when she checked one out to facilitate her book discussion group among her friends. The customer winters in Tucson and her friends have not been able to gather for their monthly discussion due to COVID-19 restrictions. She was thrilled that the Zoom Room allowed her discussion to be 2 hours rather than the 40 minutes that they were restricted to without a professional Zoom account. On Tuesday, February 22, Solon Branch BSA I Emily Schroeder led a Zoom discussion of William Kent Krueger’s 2019 novel This Tender Land. Fourteen participants eagerly discussed the book’s characters, themes, and plot within the larger context of various Great Depression social and economic conditions. As supplemental material, Emily showed historical photos of Native American children at Indian boarding schools and played a recorded audio interview with a Native American tribal member and boarding school historian. Southeast Branch Manager, Darlene Davis, BSL II Paula Brosowski and BSA I Sylvia Johnson worked on the Cleveland Food Bank Mobile Pantry Distribution on February 17th. Southeast assisted 63 families by providing boxes of shelf-stable food items. BSL Teen, Stephanie Johnson and BSL II Alex Ward have also received training on Mobile Pantry. The Orange Branch continued its partnership with Orange Community Education and Recreation’s “Don’t Judge a Book By Its Cover” program encouraging families with students in preschool through grade five to read and discuss one book a week with a diversity and inclusion theme. BSL Children’s Supervisor Maryanne Haller led two virtual family book discussions related to the program for 30 students and caregivers this month. The titles discussed were Be Who You Are by Todd Parr and Mixed: A Colorful Story by Arree Chung. Through a collaboration with Youth Programming Manager Julia Boxler, the Warrensville Heights Branch youth staff purchased “Daily Dose of Reading” backpacks and were able to distribute 56 of the packs throughout the month of February. The backpacks consist of three books, activity sheets, crayons, glue, and a pair of child friendly scissors. It was a wonderful sight to see children exiting the branch wearing the orange backpacks on their backs. Carolina Borja, (a programmer booked by LLD), presented “La Hora del Cuento en Familia, Family Storytime”, for the Parma Branch, over Zoom on February 27. Ten participants and their families enjoyed stories and live music entirely in Spanish. Longstanding Berea Branch book discussions are flourishing on Zoom. Almost all of the regulars in Berea’s book discussion group are participating in the virtual version with satisfying results. A lively group of 18 discussed The Mother-in-law by Sally Hepworth this month. The Eat the Words cookbook discussion group was a little more hesitant to try the Zoom platform, but a group of 8 gathered and had an enjoyable discussion around successes and failures from recipes in Everyday Slow Cooker: 130 Modern Recipes. The hesitancy with Zoom clearly overcome, most of the participants came into the branch within the week to pick up the next cookbook to be discussed.
11 On Sunday February 21, North Royalton Branch BSL Children’s Supervisor Anne Lynch assisted a customer in finding age-appropriate books for her second-grade daughter and kindergarten sons. The customer expressed that her boys really wanted to read on their own but were having some difficulty. The Wonderbooks and Vox books in first reader format were suggested and very well received. The customer left North Royalton with a huge pile of books and returned the next day, saying her boys loved reading/ listening the Wonderbooks and asked her to bring home more. At the Food Distribution event on February 8, Brooklyn Branch staff and volunteers gave boxes of shelf- stable food to 88 households with a total of 204 household members. Staff also distributed 206 Kids Café meals and 78 backpack kits to kids and their families during the month of February. Parma Heights Branch BSL Adult’s Supervisor Rosa Minniti assisted a customer with a genealogy question on February 25 and 26. The Parma Heights customer was looking for an obituary for a relative. After much research, Minniti traced two female siblings, and found contact information for them on Reference USA. When the customer picked up the information, he called Rosa later and thanked her, saying, “I really appreciate all the work you did!” Despite not being open to the public over the past few months, North Olmsted Branch’s Homework Mentor, Darlene Thurau, successfully pivoted to providing homework help services remotely (mostly via Zoom) to a consistent group of students and parents. Since November, she has averaged over 33 students each month. Although she also became available again for in-person homework help in February, most of the 37 students she helped this month opted for remote assistance from Thurau. On February 20, a customer and her husband came to the Brook Park Branch for computer help. Both were looking to develop their computer skills after a family member gifted them a Chromebook for Christmas. They recently moved to the area and needed assistance with online job applications. Angeline James guided them on how to register for the CCPL Virtual Computer Classes. BSA Bonnie Laessig provided one-on-one help to the wife, teaching her how to set up an online account with the Lynda database. Both the woman and her husband were grateful to learn how to grow their computer skills. Middleburg Heights Branch Manager Ron Block was a guest on New York Times best-selling author Adriana Trigiani’s weekly virtual program, Adrina Ink. Block talked about how CCPL was able to pivot and meet many customer needs during the pandemic, including online author events. The program was seen by more than 438,000 viewers. On February 22, Parma-Snow Branch staff hosted their first virtual book discussion. The group of nine discussed The Thursday Murder Club by Richard Osman. It had been a year since the group met and they were happy to meet again. Bay Village Branch BSL II Barb Isaacs and Branch Manager Jessica Breslin facilitated the branch’s first two virtual book discussions on Rumaan Alam’s 2020 novel Leave the World Behind. Both groups had interesting insight to share and a lively discussion ensued with a mix of familiar faces and new folks. One of the regular customers even participated with us from sunny Marco Island, Florida where she is spending the winter. A total of 18 participated. Fairview Park Branch BSL I Leslie Banks had a very positive interaction with a customer who was looking for genealogy information. The patron had tried to find her grandmother’s birthdate but her search had been fruitless. She then visited the library and based on the information provided, Banks was able to locate a ship’s passenger list that included the customer’s grandmother’s birthdate!
12 Customers continue to come into the Brooklyn Branch looking for assistance with unemployment issues. On February 25 BSL Children’s Supervisor Anna Heinz helped an elderly gentleman who has physical infirmities, and who was having a great deal of difficulty uploading required documentation. When his documents wouldn’t upload, he was advised by phone to take pictures of the documents and send them via e-mail. However, he returned a few hours later and explained that his message and attachments had been blocked. Heinz helped him convert his document images into a PDF file and upload them to the JFS website. He was overjoyed to finally be able to upload the documents and complete his file for unemployment just in time! Local historian Dennis Sutcliffe presented a virtual Strongsville Branch program about Cleveland Municipal Stadium in the 1930s entitled, Meet Me at Gate A. Twenty-five attended on February 2. Olmsted Falls Branch offered a virtual program for kids in preschool and kindergarten who love to read. Eight families played I Spy: Book Characters along with Olmsted Falls Branch BSL I Sue Grame and Brook Park Branch BSL II Rhonda Kiefer. Each child/family took turns guessing the clues to identify the book characters and fun was had by all!
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CUYAHOGA COUNTY PUBLIC LIBRARY
REPORT OF THE EXECUTIVE DIRECTOR
MARCH 23, 2021
ACTIVITIES OF THE EXECUTIVE DIRECTOR
February 24
Meeting with CCPL Trustee Patricia Shlonsky, and Hallie Rich, CCPL
Communications & External Relations Director to discuss Strategic Partnerships
Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC)
and Library Metro Directors
February 25-26
Vacation
March 1
Participated in Ohio’s Operating Budget webinar
Participated in New Visions Group Government Relations bi-weekly meeting
Phone call with David Merriman, Director, Cuyahoga County Health and Human
Services
March 2
Filmed opening remarks for Writers Center Stage (WCS)
Meeting with Chris Quinlan, Executive Director, Energage, and Monique Good, CCPL
Human Resources Director to discuss CCPL survey review
March 3
Participated in Legal Aid Leadership virtual roundtable discussion facilitated
by The Center for Community Solutions
Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC)
and Library Metro Directors
Attended William N. Skirball Writers Center Stage (WCS) with Yotam Ottolenghi
March 4
Meeting with David Stokley, Gift Planning Advisor, Cleveland Foundation, Anthony
Gattuso, Director, Investments & Treasury, Cleveland Foundation, Michelle
Blackford, Philanthropic Advisor, Cleveland Foundation, and CCPL Foundation
Board members William Russo, Neil Rains and Helen Butler and Hallie Rich, CCPL
Communications & External Relations Director, and Bridget Hawes CCPL Development
Director
Meeting with Pamela Jankowski, CCPL Deputy Director of Public Services and Hallie
Rich, CCPL Communications & External Relations Director to discuss COVID At-Home
test distribution
Meeting with CCPL Executive Leadership Team, Scott Morgan, CCPL Deputy
Director-Support Services, Pamela Jankowski, CCPL Deputy Director of Public
Services, Hallie Rich, CCPL Communications & External Relations Director, Monique
Good, CCPL Human Resources, and Bertha Arrington, CCPL Executive Division
Manager14
March 4 Continued
Meeting to discuss Solon Innovation Center with Edward H. Kraus, Mayor, City of
Solon, Maria Farley, Assistant to Mayor Kraus, City of Solon, Angee Shaker,
Director of Business Development, City of Solon, and William Russo, City Council,
City of Solon, Matthew Rubino, Finance Director, City of Solon, Jeffrey Valus,
Principal, CBLH Design, and Scott Weaver, Director, Digital Production, CBLH
Design, and Scott Morgan, CCPL Deputy Director-Support Services, and Jeffrey Mori,
CCPL Facilities Director
Meeting with Leon Wilson, Digital Innovation Chief & Chief Information Officer,
Cleveland Foundation, and Curt Williams, Digital Innovation Fellow, Cleveland
Foundation
Participated in meeting with Susan Benton, President and CEO, Urban Libraries
Council and ULC Directors
March 5
Phone call with David Merriman, Director, Cuyahoga County Department of
Health and Human Services
March 8
Meeting with Monique Smith, State Representative
Meeting with Marina Jackman, Co-Founder, Time2Talk, with Pamela Jankowski,
CCPL Deputy Director of Public Services, Wendy Bartlett, CCPL Collection
Development & ACQ Manager, Daniel Barden, CCPL Technical Services Manager,
Enda Bracken, CCPL Branch Services Director-East, Caroline Vicchiarelli, CCPL Branch
Services Director-West, and Jeff Chatlos, CCPL ITD Systems Support Technician
March 9
Participated in Youth Opportunities Unlimited (Y.O.U.) Board of Directors meeting
Facilitated CCPL Foundation Executive Committee Meeting
Meeting with CCPL Union Representatives, Camille Graley and Janice Krusoczky
Meeting to discuss Solon Innovation Center Addition with Scott Morgan, CCPL
Deputy Director-Support Services, CCPL Hallie Rich, CCPL Communications &
External Relations Director, and Bridget Hawes, CCPL Development Director
March 10
Meeting to discuss the Cleveland Foundation proposal for Digital Navigators with
Pamela Jankowski, CCPL Deputy Director of Public Services, and Rebecca Ranallo,
CCPL Literacy and Learning Director
Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC)
and Library Metro Directors
Meeting with Armond Budish, Cuyahoga County Executive, and David Merriman,
Director, Cuyahoga County Health and Human Services
Meeting with Paula Brehm-Heeger, Director, Cincinnati & Hamilton County
Public Library, Patrick Losinski, Chief Executive Officer, Columbus Metro
Library
March 11
Participated in First Ring Superintendent’s meeting with Hallie Rich, CCPL
Communications & External Relations Director
Participated in New Visions Group Government Relations bi-weekly meeting
March 12
Interview with Kenneth Krych, Owner-Publisher, Properties Magazine, regarding the
new Richmond Heights Branch15
March 15
Meeting with Cheryl Stephens, Vice-President, Cuyahoga County Council, and
Hallie Rich, CCPL Communications & External Relations Director
Participated in Youth Opportunities Unlimited (Y.O.U.) Community Collaboration
Task Force (CCTF) Planning Meeting with Craig Dorn, President, and CEO,
Youth Opportunities Unlimited (Y.O.U.), Claire Levin, Senior Executive
Specialist, Youth Opportunities Unlimited (Y.O.U.), and Amy Morgenstern,
President, Main Stream Enterprises
Participated in New Visions Group Government Relations bi-weekly meeting
March 16
Meeting to discuss CCPL/Energage Workplace Results Review with Wendy
Freeman, Manager, Customer Success, Energage, and Monique Good, CCPL
Human Resources Director
March 17
Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC)
and Library Metro Directors
March 18
Meeting with CCPL Leadership Team, includes CCPL Executive Leadership Team,
and Caroline Vicchiarelli, CCPL Branch Services Director – West, Enda Bracken,
CCPL Branch Services Director - East, Daniel Barden, CCPL Technical Services
Director, Jim Haprian, IT Director, and Jeffrey Mori, CCPL Facilities Director
Meeting with Curt Williams, Digital Innovation Fellow, Cleveland Foundation,
Greater Cleveland Digital Equity Coalition – Neighborhoods Committee
Participated in meeting with Susan Benton, President and CEO, Urban Libraries
Council and ULC Directors
March 19
Meeting with John Corlett, President and Executive Director, The Center for
Community Solutions (CCS)
City Club Presentation One Year Later: COVID-19 Pandemic and the Road to
Ohio's Recovery
March 22
Meeting with Nancy Barnes, member Cuyahoga County Public Library Foundation
Board (CCPLF) and Chair, CCPLF Governance Committee
Participated on State Budget Update and Ohio Library Week Webinar
March 23
Facilitated CCPL Strategic Planning Meeting #1 with Janus Small, Consultant, and
Randy McShepard, Vice President, Public Affairs and Chief Talent Officer, RPM
International, and Committee member CCPL Trustee Maria Spangler
Facilitated CCPL Finance Committee meeting
Facilitated CCPL Board of Trustees meeting
Executive Director16 VISITS FEBRUARY 2021
17 CIRCULATION FEBRUARY 2021
18
COMPUTER USE
FEBRUARY 2021
-79%19 PROGRAMS FEBRUARY 2021
20
HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐03 March 2021
APPOINTMENTS
NAME POSITION GRADE SALARY HOURS COST REPLACES SALARY REASON HOURS EFFECTIVE
WEEK CENTER WEEK DATE
Branch Services Librarian Banks ‐ Promotion
Banks, Leslie U13 $25.20 40 SEU111 Kathryn Holahan $26.51 40 3/8/2021
Supervisor Holahan ‐ Transfer
McKenna ‐ Promotion
Cawley, McKenna Branch Services Clerk U07 $15.67 16 BPK111 Janice Tkacz $22.56 36 3/22/2021
Tkacz ‐ Retired
Dickerson ‐ Promotion
Dickerson, Eboni Branch Manager 38 $35.57 40 STH112 Jeanne Cilenti $47.96 40 3/22/2021
Cilenti ‐ Retired
Branch Services Librarian Kappelman ‐ Promotion
Kappelman, Kalyn U13 $25.99 40 MYR111 Joni Mihelich $34.33 40 3/8/2021
Supervisor Mihelich ‐ Transfer
Kapur, Neil NBU Page OEP $8.80 15 SLN113 New Hire 3/9/2021
Masella ‐ Transfer
Masella, Megan LLD Clerk U04 $16.14 40 504111 Mary Sawczak $19.50 40 3/8/2021
Sawczak ‐ Retired
Riccelli ‐ New Hire
Riccelli, Karyn Payroll Manager 37 $33.41 40 601112 Eireann Kanzig $36.86 40 3/22/2021
Kanzig ‐ Resignation
Walker ‐ New Hire
Walker, Deva Branch Manager 38 $36.77 40 MHR112 Brijin Boddy $41.83 40 4/5/2021
Boddy ‐ Resignation21
HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐03 March 2021
A B C D E F G H I J K L M N
1 CHANGES IN HOURS/SALARY/TRANSFERS
COST COST
GRADE GRADE HOURS HOURS SALARY SALARY HRS EFFECTIVE
NAME POSITION CENTER CENTER REPLACES REASON
OLD NEW OLD NEW OLD NEW WEEK DATE
2 OLD NEW
Chlopecki, Janet Branch Services Clerk SUB NRY111 450114 U07 U07 28 1 $17.73 $15.67 Transfer to sub status 1 3/7/2021
3
Monitor ‐ Mentor WVH112 OSM 10 $23.24 10
Floyd, Jason WVH112 OSM 10 $23.24 Adding a second rate 3/7/2021
4 Branch Services Assistant SUB 450114 U10 1 $18.14 1
Gorby, Shawna Branch Services Assistant NOL111 NOL111 U10 U10 28 32 $18.14 $18.14 Increasing hours 32 3/22/2021
5
Branch Services Clerk BAY111 BAY111 U07 U07 28 32 $21.19 $21.19 32
Kasperek, Jean Increasing hours 3/7/2021
6 Branch Services Assistant SUB 450114 450114 U10 U10 1 1 $21.19 $21.19 1
Kovacs, Gail NBU Page STV113 STV113 OSP OSP 15 1 $9.05 $9.05 Transfer to sub status 1 4/4/2021
7
Branch Services Clerk NRY111 NRY111 U07 U07 28 40 $17.38 $17.38 40
Krul, Katy Branch Services Assistant SUB 450114 450114 U10 U10 1 1 $18.68 $18.68 Increasing hours 1 3/7/2021
8 NBU Page SUB NRY113 NRY113 OEP OEP 1 1 $9.05 $9.05 1
Lagunzad, Ashley Branch Services Clerk Supervisor GFH111 GFH111 U07 U11 40 40 $17.12 20.66 Acting Assignment Begins 40 3/7/2021
9
Loftus, Anne Branch Services Assistant NOL111 NOL111 U10 U10 24 20 $19.44 $19.44 Decreasing hours 20 3/22/2021
10
Pawuk, Michael Branch Services Librarian SEU111 BKL111 U13 U12 40 40 $33.70 $32.72 Acting Assignment Ends 40 3/7/2021
11
Starcovic, Elizabeth Branch Services Clerk NRY111 NRY111 U07 U07 24 28 $18.83 18.83 Increasing hours 28 3/7/2021
12
Branch Services Clerk NOL111 NOL111 U07 U07 16 24 $16.46 $16.46 24
Taylor, Michele Increasing hours 3/7/2021
13 Branch Services Assistant SUB 450114 450114 U10 U10 1 1 $18.68 $18.68 122
HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐03 March 2021
ANNIVERSARY PAY ADJUSTMENTS (Not Based on 2080 Hours)
COST GRADE GRADE SALARY SALARY EFFECTIVE
NAME POSITION HOURS
CENTER OLD NEW OLD NEW DATE
Branch Services
Biondi, Heather PAH111 U10 U10 20 $18.50 $18.68 3/9/2021
Assistant
Brihn, Gabrielle NBU Page NRY113 OEP OSP 12 $8.80 $9.05 3/8/2021
Holobinko, Lynn NBU Page NRY113 OEP OSP 12 $8.80 $9.05 3/8/2021
Koss, Katianne NBU Page BAY113 OEP OSP 15 $8.80 $9.05 3/14/2021
Pettigrew, Christopher Branch Services Clerk STH111 U07 U07 16 $15.98 $16.14 3/9/2021
Rand, Marshawn NBU Page STH113 OEP OSP 15 $8.80 $9.05 3/14/2021
Simmons, Eleanor NBU Page MDH113 OEP OSP 12 $8.80 $9.05 3/6/2021
Adult Education
Stewart, Katherine 508111 U11 U11 32 $22.44 $22.66 3/9/2021
Services Instructor
Stroup, Iris NBU Page STV113 OEP OSP 15 $8.80 $9.05 3/21/2021
Walsh, Anne NBU Page GFH113 OEP OSP 15 $8.80 $9.05 3/8/202123
HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐03 March 2021
SEPERATIONS
EFFECTIVE
NAME POSITION COST CENTER GRADE SALARY HRS WEEK
DATE
Baughman, Olivia NBU Page MYR113 OEP $8.80 15 2/17/2021
Ehrman, Gina Print Equipment Operator 402111 U04 $13.95 40 2/19/2021
Johnson, Gregory NBU Page WVH113 OSP $9.05 1 3/9/2021
Kanzig, Eireann Payroll Manager 601112 37 $36.86 40 3/30/2021
Lynum, Kortney NBU Page BCH113 OEP $8.80 10 3/6/2021
Mason, Jerilyn Branch Services Librarian SUB 450114 U12 $22.05 1 2/21/2021
Novish, Alan NBU Page GAT113 OSP $9.05 15 2/27/2021
Sands, Tracy NBU Page NOL113 OSP $9.05 15 3/8/2021
Spreat, Kathryn NBU Page SLN113 OSP $9.05 15 3/3/2021
Trunck‐Zender, Bobbi Branch Services Clerk SEU111 U07 $16.46 16 3/4/202124
HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐03 March 2021
RETIREMENTS
LAST WORKING
NAME POSITION COST CENTER GRADE SALARY HRS WEEK HIRE DATE
DAY
Bowers, Donna Branch Services Clerk NRY111 U07 $18.28 28 1/7/2008 3/27/2021
Polinko, Vera Branch Services Clerk BEA111 U07 $19.40 20 2/2/2004 3/26/202125
HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐03 March 2021
CONFERENCE AND MEETING ATTENDANCE
NAME DATE (S) AMOUNT MILEAGE MEETING
Dolan, Robert 04/07/21 ‐ 04/08/21 $60.00 $ ‐ CPIM Public Library Fiscal Officer Conference/OLC/Remote
Dolan, Robert 07/12/21 ‐ 07/23/21 $420.00 $ ‐ GFOA's 2021 Virtual Conference/GFOA/Remote
Dolan, Robert 09/22/21 ‐ 09/24/21 $1,323.52 $ 263.52 Ohio GFOA Annual Conference/GOFA/Cincinnati, Ohio
Hasenohrl, Kate 03/22/21 ‐ 03/25/21 $75.00 $ ‐ IUG 2021 Virtual Conference/IUG/Remote
Keefer, Lisa 3/26/2021 $25.00 $ ‐ The Impacts of COVID 19: Re‐envisioning Workforce Health/Cleveland SHRM/Remote
$1,903.5226
Financial Statement Analysis
February 2021
This report is based on the Temporary budget that was adopted by the Board in
November 2020. It also includes the new collection of funds for the new levy that was
passed in November 2020.
Revenues
We received advances for both property tax levies. February is traditionally our largest
month of collection and the same was true for this year. For both levies combined we
received over 22 million dollars.
The PLF distribution for the month was slightly larger than what we received last year in
February 2020. There is a smaller amount projected for the year than what we received
last year. We will as always continue to monitor the amounts received for the PLF.
Patron Fines and Fees collected in February were significantly less than what we
received last year. This is expected as customer visits are down from where we last
year at this time and processing fees for passports is also significantly down from where
we were a year ago.
For Refunds and Reimbursements we received a substantial amount back from the
State of Ohio for a large credit balance we were carrying for the payments we made last
year for unemployment. Much of this credit was paid to them when we were using the
Shared Work Ohio program. It took several months for the state unemployment office
to credit our account back with those payments. They would not credit our account
back until they received the credits back from the Federal government as part of the
CARES Act funds. We needed to request the credit back and it took several months for
them to reimburse the funds back to us. We may need to make a budget adjustment for
this account as we get further into the year.
Expenses
The Salaries and Benefits accounts are within budget overall. The Insurance Benefits
are a little over budget because at the beginning of the year we fund all of the HAS
accounts with the portion the Library pays. This will smooth out over the next couple of
months.
Library Materials overall show an expenditure of over 26% spent. This is because of
the larger expenditures in the month of January. January is typically a large buying
month for both categories. We have also encumbered funds well into the year to cover
best sellers as well as paying for half a year’s worth of Prime Picks at $500,000.
Many of the other expense accounts show either a high percentage or 100% spent.
This would account for standing order encumbrances.27 Investments We purchased three pieces of commercial paper from Mizuho Bank Ltd, Lloyds Bd Corporate and Standard Chartered Bank with yields of 0.20-0.22%. We also purchased two Federal agency securities from Federal Farm Credit Bank and Federal Home Loan Mortgage Company with yields of 0.22% and 0.65%. Transfers There was one transfer for the month. Transfer from the General Fund to My Com Neighbor of $10,833.33 for a library match per the grant agreement.
CUYAHOGA COUNTY PUBLIC LIBRARY General Fund
28
REVENUE
Fiscal 2021 -February 16.7% of Year
Acct. General Fund 2021 2020 Final 2021 MTD 2020 MTD 2021 YTD 2020 YTD 2021 % 2021
No. Line Item Description Revenue Revenue Received Received Received Received Received Balance Notes
1200 General Property Taxes $58,036,575.00 $38,768,357.87 $22,322,000.00 $15,706,000.00 $26,393,000.00 $18,672,000.00 45.5% ($31,643,575.00)
Gen Prop Taxes-Rel Estate 2.5 Mills $39,179,338.00 $38,768,357.87 $15,522,000.00 $15,706,000.00 $17,845,000.00 $18,672,000.00 45.5% ($21,334,338.00)
Gen Prop Taxes-Rel Estate 1.0 Mills $18,857,237.00 $6,800,000.00 $0.00 $8,548,000.00 $0.00 45.3% ($10,309,237.00)
1250 Intergovernmental $23,918,332.68 $26,136,686.84 $2,108,921.10 $2,097,318.28 $3,936,913.55 $3,842,182.99 16.5% ($19,981,419.13)
Public Library Fund $19,378,332.68 $21,595,432.22 $2,108,921.10 $2,097,318.28 $3,936,913.55 $3,842,182.99 20.3% ($15,441,419.13)
Property Taxes $4,540,000.00 $4,541,254.62 $0.00 $0.00 $0.00 $0.00 0.0% ($4,540,000.00)
2200 Grants $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
2300 Local Government $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
3100 Patron Fines & Fees $550,000.00 $444,981.45 $22,554.25 $120,292.70 $26,777.74 $281,442.64 4.9% ($523,222.26)
Fines and Fees Income $200,000.00 $116,103.95 $12,474.25 $19,131.45 $16,697.74 $34,640.14 8.3% ($183,302.26)
Passport Fee $340,000.00 $251,620.00 $10,080.00 $74,095.00 $10,080.00 $183,505.00 3.0% ($329,920.00)
Passport Photo Fee $0.00 $73,195.00 $0.00 $25,030.00 $0.00 $60,760.00 0.0% $0.00
Meeting Room Rental Fees $10,000.00 $4,062.50 $0.00 $2,036.25 $0.00 $2,537.50 0.0% ($10,000.00)
4000 Interest $35,000.00 $37,660.77 $497.92 $6,826.79 $633.87 $11,140.20 1.8% ($34,366.13)
5500 Services Provided Other Entities $4,000.00 $3,059.91 $10.00 $447.00 $266.00 $528.00 6.7% ($3,734.00)
6100 Restricted Gifts $0.00 $44,469.91 $0.00 $25,107.72 $37,000.00 $25,260.53 0.0% $37,000.00
6500 Unrestricted Gifts $45,000.00 $5,139.58 $248.47 $73.48 $293.72 $1,573.48 0.7% ($44,706.28)
8100 Sale of Property $15,000.00 $18,817.03 $0.00 $2,500.00 $0.00 $2,500.00 0.0% ($15,000.00)
8200 Sale of Resale Supplies $41,200.00 $54,422.72 $3,088.93 $12,813.85 $3,091.26 $24,502.03 7.5% ($38,108.74)
8300 Rental of Real Property $23,110.00 $19,255.00 $1,925.50 $1,925.50 $1,925.50 $3,851.00 0.0% ($21,184.50)
8700 Refunds and Reimbursements $745,690.00 $640,328.46 $1,507.40 $4,889.49 $736,759.71 $6,237.81 98.8% ($8,930.29)
8900 Miscellaneous $25,000.00 $8,265.36 $1,119.87 $4,275.47 $2,000.87 $4,275.47 8.0% ($22,999.13)
9800 Advances In $0.00 $49,565.70 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
9900 Transfers In $0.00 $408,392.80 $0.00 $600.00 $0.00 $600.00 0.0% $0.00
Carryover $947,747.99 $3,217,447.21 $0.00 $0.00 $947,747.99 $3,217,447.21 100.0% $0.00
TOTAL -- General Fund $84,386,655.67 $69,856,850.61 $24,461,873.44 $17,983,070.28 $32,086,410.21 $26,093,541.36 38.0% ($52,300,245.46)
TOTAL -- Capital Fund - 402 $200,000.00 $8,285,204.98 $1,883.01 $22,694.98 $4,671.97 $35,763.86 2.3% ($195,328.03)
TOTAL -- Note Retirement Fund - 301 $4,584,457.00 $4,590,057.00 $0.00 $0.00 $0.00 $0.00 0.0% ($4,584,457.00)
TOTAL -- Trust Fund (Regular) - 701 $20,000.00 $54,827.76 $6,060.79 $1,645.89 $7,271.16 $32,825.57 36.4% ($12,728.84)
TOTAL -- Trust Fund (Special) - 702 $10,000.00 $312,118.22 $63.74 $1,009.50 $142.43 $2,115.28 1.4% ($9,857.57)
TOTAL -- Endowment Fund - 801 $1,000.00 $135.93 $1.34 $26.84 $2.99 $56.10 0.3% ($997.01)
TOTAL -- Agency Fund (FSA) - 901 $100,000.00 $101,194.09 $6,822.38 $8,803.56 $13,691.13 $17,541.74 13.7% ($86,308.87)
TOTAL -- Project Build - 223 $0.00 $18,850.76 $0.00 $108.14 $0.00 $108.14 0.0% $0.00
TOTAL -- Entrepreneruships Adult & Youth - 232 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- Cleve Found Encore Initiative - 236 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- My Com Neighborhood - 242 $65,000.03 $194,999.97 $10,833.33 $0.00 $21,666.66 $0.00 33.3% ($43,333.37)
TOTAL -- Memory Lab Grant - 243 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- WVH Garden Grant - 244 $0.00 $1,500.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- Adult Education Services - 247 $1,080,270.03 $1,500,665.71 $155,577.54 $24,000.00 $195,855.54 $24,000.00 18.1% ($884,414.49)
TOTAL -- Project Learn - 248 $0.00 $260,118.80 $0.00 $17,509.96 $0.00 $25,435.61 0.0% $0.00
TOTAL -- Baby Club - 249 $22,500.00 $16,536.00 $0.00 $0.00 $0.00 $0.00 0.0% ($22,500.00)
TOTAL -- IPAD Lab - 253 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- Food & Culinary Literacy Program $0.00 $1,500.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- Hotspot Lending Program $0.00 $67,500.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- TCF Fellow - 259 $0.00 $25,000.00 $0.00 $0.00 $0.00 $25,000.00 0.0% $0.00
TOTAL -- Poetry Out Loud - 261 $0.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- DEA Exhibit - 262 $0.00 $74,740.08 $0.00 $30,000.00 $0.00 $30,000.00 0.0% $0.00
TOTAL --COVID Cares Act - 263 $0.00 $675,223.55 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL --COVID Cares Mini Grant- 264 $0.00 $3,000.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- Homework Centers - 270 $100,000.00 $191,188.31 $50,000.00 $0.00 $50,000.00 $0.00 50.0% ($50,000.00)
TOTAL -- Summer Camps - 280 $44,215.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% ($44,215.00)
TOTAL -- Kindergarten & Baby Kits - 290 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
TOTAL -- Special School Program. - 293 $175,511.39 $200,477.01 $5,000.00 $32,368.02 $35,107.20 $40,223.27 20.0% ($140,404.19)
GRAND TOTAL -- All Funds $90,789,609.12 $86,436,688.78 $24,698,115.57 $18,121,237.17 $32,414,819.29 $26,326,610.93 35.7% ($58,374,789.83)29
CUYAHOGA COUNTY PUBLIC LIBRARY
BUDGET EXPENDITURE STATUS
Fiscal 2021 -February 16.7% of Year
Acct. General Fund 2021 2020 C/O 2020 Final 2021 MTD 2020 MTD 2021 YTD 2020 YTD 2021 Enc + 2021 2021% 2021
No. Line Item Description Appropriation Encumbrance Expended Expended Expended Expended Expended PY Enc Exp+Enc Exp+Enc Balance
1000s SALARIES & BENEFITS 47.8%
1110 Salaries $29,000,000.00 $0.00 $24,416,071.94 $2,016,079.93 $2,144,060.82 $3,983,064.11 $4,407,588.73 $0.00 $3,983,064.11 13.7% $25,016,935.89
1400 Retirement Benefits-Employer $4,059,998.00 $0.00 $3,390,461.60 $277,537.57 $301,537.61 $551,828.98 $598,395.36 $0.00 $551,828.98 13.6% $3,508,169.02
1600 Insurance Benefits-Employer $7,186,208.00 $0.00 $7,397,996.72 $536,511.74 $537,071.66 $1,437,776.05 $1,543,697.17 $0.00 $1,437,776.05 20.0% $5,748,431.95
1900 Other Employee Benefits $63,794.00 $0.00 $53,473.76 $1,109.99 $1,796.90 $1,109.99 $5,845.15 $0.00 $1,109.99 1.7% $62,684.01
SUBTOTAL -- SALARIES & BENEFITS $40,310,000.00 $0.00 $35,258,004.02 $2,831,239.23 $2,984,466.99 $5,973,779.13 $6,555,526.41 $0.00 $5,973,779.13 14.8% $34,336,220.87
2000s SUPPLIES 1.5%
2100 General Administrative Supplies $594,605.00 $247,959.49 $448,630.11 $22,047.02 $47,061.45 $55,197.35 $78,717.93 $721,149.31 $776,346.66 92.1% $66,217.83
2200 Property Maintenance & Repair Supplies $426,395.00 $2,880.00 $304,752.71 $43,751.44 $48,952.94 $61,179.91 $69,724.18 $324,001.58 $385,181.49 89.7% $44,093.51
2300 Motor Equipment Fuel & Supplies $98,500.00 $0.00 $51,638.28 $8,765.89 $6,972.01 $23,818.83 $12,145.64 $74,290.06 $98,108.89 99.6% $391.11
2500 Supplies for Resale $180,500.00 $0.00 $25,077.65 $0.00 $223.45 $3,300.00 $223.45 $41,700.00 $45,000.00 24.9% $135,500.00
SUBTOTAL -- SUPPLIES $1,300,000.00 $250,839.49 $830,098.75 $74,564.35 $103,209.85 $143,496.09 $160,811.20 $1,161,140.95 $1,304,637.04 84.1% $246,202.45
3000s PURCHASED & CONTRACTED SERVICES 16.6%
3100 Travel & Meeting Expenses $177,110.00 $0.00 $66,701.03 $476.00 $11,808.90 $1,114.38 $19,381.46 $0.00 $1,114.38 0.6% $175,995.62
3200 Communications-Printing & Publications $1,121,510.00 $500.00 $975,184.75 $67,288.29 $92,129.04 $148,134.14 $129,864.68 $373,507.31 $521,641.45 46.5% $600,368.55
3300 Property Maintenance & Repair Service $3,577,778.00 $1,265,678.09 $2,675,116.64 $376,083.26 $187,853.03 $877,870.95 $369,134.27 $3,618,024.57 $4,495,895.52 92.8% $347,560.57
3400 Insurance $305,000.00 $0.00 $287,789.34 $0.00 $190.00 $1,674.00 $190.00 $303,126.00 $304,800.00 99.9% $200.00
3500 Rents and Leases $1,268,910.00 $80,665.00 $672,856.92 $204,658.36 $75,867.18 $234,878.05 $139,905.69 $430,315.24 $665,193.29 49.3% $684,381.71
3600 Utilities $1,725,705.00 $0.00 $1,342,817.46 $145,253.82 $152,424.09 $284,194.87 $272,710.10 $0.00 $284,194.87 16.5% $1,441,510.13
3700 Professional Services $3,628,107.00 $35,506.25 $1,417,205.12 $54,413.43 $88,747.43 $89,146.62 $147,590.60 $510,440.66 $599,587.28 16.4% $3,064,025.97
3900 Other Contracted Services $2,195,880.00 $24,791.48 $1,682,608.71 $181,158.65 $105,749.42 $777,757.79 $692,871.06 $1,312,780.91 $2,090,538.70 94.1% $130,132.78
SUBTOTAL -- CONTRACTED SERVICES $14,000,000.00 $1,407,140.82 $9,120,279.97 $1,029,331.81 $714,769.09 $2,414,770.80 $1,771,647.86 $6,548,194.69 $8,962,965.49 58.2% $6,444,175.33
4000s LIBRARY MATERIALS & INFORMATION 11.9%
4100 Books & Pamphlets $7,205,000.00 $254,394.57 $5,873,030.18 $459,855.88 $400,009.83 $1,491,838.55 $1,000,312.80 $553,064.90 $2,044,903.45 27.4% $5,414,491.12
4200 Periodicals $195,000.00 $10.00 $175,397.76 $575.97 $253.60 $12,366.45 $521.23 $0.00 $12,366.45 6.3% $182,643.55
4300 Audiovisual Material $1,150,000.00 $200,806.58 $1,140,627.05 $65,163.35 $121,965.17 $278,625.24 $478,664.26 $161,759.75 $440,384.99 32.6% $910,421.59
4500 Computer Services & Information $1,398,000.00 $7,443.99 $1,293,056.84 $138,948.17 $122,604.33 $214,687.78 $183,654.25 $38,200.24 $252,888.02 18.0% $1,152,555.97
4700 Library Material Repair & Restoration $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $2,000.00
4900 Library Materials-Other $50,000.00 $1,139.70 $10,204.78 $7,977.03 $595.46 $8,942.10 $1,366.61 $419.01 $9,361.11 18.3% $41,778.59
SUBTOTAL -- LIBRARY MATERIALS $10,000,000.00 $463,794.84 $8,492,316.61 $672,520.40 $645,428.39 $2,006,460.12 $1,664,519.15 $753,443.90 $2,759,904.02 26.4% $7,703,890.82
5000s CAPITAL OUTLAY 7.4%
5100 Purchase of Land $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
5400 Building Improvements $3,543,320.00 $0.00 $1,484,187.76 $0.00 $732,079.00 $0.00 $914,910.00 $0.00 $0.00 0.0% $3,543,320.00
5500 Furniture & Equipment $2,706,680.00 $303,375.61 $543,386.23 $75,463.65 $18,383.57 $121,232.81 $106,514.06 $219,726.58 $340,959.39 11.3% $2,669,096.22
5700 Motor Vehicles $0.00 $202,118.00 $81,592.00 $35,975.00 $0.00 $67,105.00 $0.00 $133,948.00 $201,053.00 0.0% $1,065.00
SUBTOTAL -- CAPITAL OUTLAY $6,250,000.00 $505,493.61 $2,109,165.99 $111,438.65 $750,462.57 $188,337.81 $1,021,424.06 $353,674.58 $542,012.39 8.0% $6,213,481.22
7000s OTHER OBJECTS 0.1%
7100 Dues and Memberships $42,325.00 $0.00 $39,285.00 $17,407.00 $80.00 $33,337.00 $15,439.00 $0.00 $33,337.00 78.8% $8,988.00
7200 Taxes and Assessments $37,410.00 $0.00 $18,131.59 $0.00 $2,879.64 $5,808.85 $9,545.72 $0.00 $5,808.85 15.5% $31,601.15
7500 Refunds and Reimbursements $9,895.00 $0.00 $5,442.18 $1,067.96 $58.96 $1,152.71 $95.96 $0.00 $1,152.71 11.6% $8,742.29
7900 Other Miscellaneous Expenses $370.00 $0.00 $1,300.17 $69.00 $0.00 $189.00 $0.00 $0.00 $189.00 51.1% $181.00
SUBTOTAL -- OTHER OBJECTS $90,000.00 $0.00 $64,158.94 $18,543.96 $3,018.60 $40,487.56 $25,080.68 $0.00 $40,487.56 45.0% $49,512.44
8000s CONTINGENCY 0.3%
8999 Contingency $286,655.67 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $286,655.67
SUBTOTAL -- CONTINGENCY $286,655.67 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $286,655.67
9000s TRANSFERS OUT 14.4%
9899 Advances to Other Funds $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00
9999 Transfers to Other Funds $12,150,000.00 $0.00 $13,024,341.27 $10,833.33 $0.00 $21,666.66 $0.00 $0.00 $21,666.66 0.2% $12,128,333.34
SUBTOTAL -- TRANSFERS OUT $12,150,000.00 $0.00 $13,024,341.27 $10,833.33 $0.00 $21,666.66 $0.00 $0.00 $21,666.66 0.2% $12,128,333.34
GRAND TOTAL -- General Fund $84,386,655.67 $2,627,268.76 $68,898,365.55 $4,748,471.73 $5,201,355.49 $10,788,998.17 $11,199,009.36 $8,816,454.12 $19,605,452.29 22.5% $67,408,472.14You can also read
