Baden Powell P-9 College - Tarneit Campus Emergency and Critical Incident Management Plan 2019-2020 - Baden Powell ...
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Baden Powell P-9 College - Tarneit Campus Emergency and Critical Incident Management Plan 2019-2020 81-97 Baden Powell Drive, Tarneit, VIC, 3029 03 8734 0900 / baden.powell.p9.tarneit@edumail.vic.gov.au Department of Education and Training Date Approved: Emergency Management Plan: Baden Powell P-9 College - Tarneit Campus - 2019-2020 Printed: 28/08/2019 Page 1
Purpose The purpose of this Emergency and Critical Incident Management Plan (EMP) is to provide a detailed plan of how this school campus will prepare and respond to emergencies and critical incidents that may impact on student and/or staff health, safety and well-being and/or school operations. Context Schools have the authority to activate their EMPs when an event warrants a response. Schools should know how to access multiple information sources including the VicEmergency app, https://www.emergency.vic.gov.au, emergency services and/or the Department of Education and Training. All principals and key school staff should download the VicEmergency app on their phone with a watch zone around their school to receive alerts and information regarding hazards and incidents in their vicinity. Should the principal or school be made aware of an emergency in the local area, the principal or nominated person will consult the following sources for information: 1. Call ‘000’ for life-threatening or time critical emergencies. 2. Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126. 3. Seek support from your region/regional Manager, Operations and Emergency Management or Emergency Management Support Officer if required. 4. Check the VicEmergency app or www.emergency.vic.gov.au for up to date information on warnings and incidents. 5. Contact your Senior Education Improvement Leader. 6. Check the Department of Education and Training web site for incident updates. Emergency Management Plan: Baden Powell P-9 College - Tarneit Campus - 2019-2020 Printed: 28/08/2019 Page 2
Distribution List Name Position Title and Communication Email or Postal Address Organisation Name Date Julie Mason College Principal, Chief 11/02/2019 Mason.Julie.M@edumail.vic.gov.au Warden Nick Keating School, Children's Service 11/02/2019 keating.nicholas.j@edumail.vic.gov Logistics Officer Debra Murphy School, Children's Service 11/02/2019 Murphy.debra.j@edumail.vic.gov.au Communication Officer Jason Vandy School, Children's Service 11/02/2019 vandy.jason.l@edumail.vic.gov.au Operation Officer Donna Sidwell School, Children's Service 11/02/2019 sidwell.donna.m@edumail.vic.gov.au First Aid Officer Carol Jones School, Children's Service 11/02/2019 jones.carol.j@edumail.vic.gov.au Planning Officer Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 3
Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 4
Facility Profile School Name/Campus Name Baden Powell P-9 College Address 81-97 Baden Powell Drive, Tarneit, VIC, 3029 Phone 03 8734 0900 Email baden.powell.p9.tarneit@edumail.vic.gov.au Fax 03 8734 0950 DET Region SOUTH-WESTERN VICTORIA DET Area Western Melbourne Area LGA Wyndham (C) BOM/Fire District Central District Is your school on Bushfire No At- Risk Register? Bushfire At-Risk Register Category Operating Hours 8:15am - 4:30pm Number of Students 838 Number of Staff 114 Number of Buildings 8 Is the School a designated No Neighborhood Safer Place? Shelter-In-Place Location School Gymnasium On-site Evacuation Location School Oval Off-site Evacuation Location In the park behind the school Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 5
Typical method used for Compass, School Newsletter communications to school community Is this school has other Yes services or users of the site? Other Services/Users of Site Service/User Location Number of Emergency Phone Mobile Name Student or Contact Visitor Hoppers Gymnasium Mondays 5pm- Mario 0417389846 Crossing 9pm Tuesdays Basketball 5.30pm-7.30pm Club Wednesdays 4.30-7.300pm Thursdays 5.00pm-8.00pm Samoan Gymnasium Last Friday of Faye 0452585995 Volleyball the month GKR Karate Gymnasium SAturday in the Luke 0488933466 holidays Out of hours Community Weekdays 6- bptarneit@oshccampaustralia.com.au school care Room am - 8.45pm 3.15pm - 6.30pm Melissa Community Monday 7-8pm Melissa 0418132780 Moorfoot Room New Community Tuesdays from Russell 0406426005 Generation room 7pm Sundays Church until 12.30pm Seventh Day Community Wednesdays 7- Nick 0422839418 Adventist Room 9pm Church Zumba Community Thursdays 7.30 Nisa 0405679008 Room - 8.30pm Pentecostal Community Sunday from Ferdinand 0411418754 Church Room 1.00pm Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 6
Olsens Arts Centre Mondays 5.15 - Luke Olsen 0410757553 Room 8.00pm Simona Arts Centre Wednesday Simona 0407367581 Grippi Room 3.15 - 4.15pm Grippi Thursday 3.15 - 4.15pm Seventh Day Arts Centre Saturday Nick Trajov 0422839418 Adventist Room 8.00am-8.30pm Church New Portable 1/2 Sunday 9-12pm Russell 0406426005 Generation Gallery Sunday 9.30- Church 12pm Group Building Information Summary Telephones (landlines) Location Number All offices and classrooms Ext 900 - 960 Alarms Description Location Monitoring Number Company Fire Intrusion All offices, classrooms and portables Other Utilities Description Location Service Location of shutoff Provider Instructions Gas / Propane AGL Water City West Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 7
Electricity Werribee Electrical Sprinkler System Control Valve Location Out front of school on Baden Powell Drive, Tarneit Shutoff Instructions Location None onsite Boiler Room Location N/A Access N/A Emergency Power System Type N/A Location N/A Provides power to N/A Shutoff Instructions Location N/A Building and Site Hazards Location Number Additional Profile Information Additional Info Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 8
Emergency Kit Checklist Checklist Yes / No Student data and parent contact information (contained in EMP) Yes Student and staff with additional needs list (contained in EMP) Yes including any student medications Staff contact information Yes Student Release Forms/sign out book Yes List of staff on the IMT Yes Traffic/emergency safety vests and tabards Yes Facility keys Yes Standard portable First Aid Kit. Refer to First Aid Kits Contents Yes Checklist A charged mobile phone and charger/s Yes Whistle Yes Megaphone Yes Copy of facility site plan and EMP including evacuation routes Yes Compass Communication System No Review Emergency kit checked date Date emergency kit checked 26/08/2019 Next check date 28/06/2019 Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 9
Drill Schedule School Term Drill Type Contact Person Schedule Date Actual Date Term 1 Lock Down Constant Assistant 13/03/2019 13/03/2019 Principal Term 2 Off- Site evacuation Constant Assistant 21/05/2019 11/06/2019 Principal Term 3 Off-Site Evacuation Constant Assistant 15/08/2019 Principal Term 4 Gymnasium Constant Assistant 18/11/2019 Principal Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 10
First Aid Training Staff Member Training Completed Date Qualified To Debra Murphy Applied First Aide in the Workplace First 20/09/2019 Aide Management of Anaphylaxis Ruth Astbury Applied First Aide in the Workplace First 20/09/2019 Aide Management of Anaphylaxis Donna Sidwell Applied First Aide in the Workplace First 31/10/2018 Aide Management of Anaphylaxis Jean Pettersen Applied First Aide in the Workplace First 20/09/2019 Aide Management of Anaphylaxis Di Beauliv Applied First Aide in the Workplace First 20/09/2019 Aide Management of Anaphylaxis Carol Jones Applied First Aide in the Workplace First 14/07/2020 Aide Management of Anaphylaxis Claire Nicholls Applied First Aide in the Workplace First 31/10/2018 Aide Management of Anaphylaxis Other Training Record Staff Member Training Type Date Ruth Astbury verifying the correct use of Adrenaline Autoinjector Devices Donna Sidwell Verifying the Correct Use of Adrenaline Autoinjector Device Jean Pettersen Verifying the correct use of Adrenaline Autoinjector Device Carol Jones Verifying the correct use of Adrenaline Auto injector Device Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 11
Students or Staff with Additional Needs To ensure adherence to the provisions of the Information Privacy Act 2000 you should not record personal details here. Add summary of those with additional needs or medical conditions below, without including personal details. Category Number of Staff Number of Students Anaphylaxis 1 12 Asthma 0 60 Mobility issues 0 3 Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 12
Risk Assessment Identified Hazards Description of Risk Existing Controls Effectiveness of Risk Rating Controls to be implemented Revised Risk Rating existing controls Intruder / Personal Cause Unknown/known person Visitors must report to reception and sign in using the Visitor Acceptable The school will provide training for staff in Threat entering the school building or Register Visitors are required to wear and display visitor Consequence managing aggressive people/diffusing tense Consequence grounds and verbally and/ or pass/badge Parents must make an appointment to meet situations Staff will share information on a need Moderate Moderate physically causing harm due to: with teachers/principal Lockdown/lockout/ evacuation to know' basis concerning parent issues The Custodial dispute Police operation/ procedures are regularly practiced Values of mutual respect Likelihood school will develop a process and pre- Likelihood pursuit of an offender Parent and acceptable parent behaviour policy are communicated Possible determined actions to discretely alert others of Possible dispute with school Drug affected and regularly reinforced eg at parent forums and in Risk Level an intruder The school will increase number of Risk Level or mentally unstable person newsletters Encourage engagement of parents in school staff on yard duty as required, develop a roster Medium Medium Argument between student's activities In relation to court orders / custody papers: the and monitor attendance of yard duty teachers parents Consequences school maintains a register of current documents parents Yard duty staff will be trained to manage Physical and psychological injury are advised of the relevant school processes and duty of intruders on school grounds For parent meetings to staff and/or students care to other students and staff where staff feel a need for support: two staff will attend staff will use a signal to obtain support from another staff member if required an appropriate room for meeting will be selected eg one with two exit points Where necessary, the school will seek legal advice and obtain a trespass order for parents who use threatening behaviour If there is an escalation of Intruder incidents, the school will consider: issuing yard duty staff with two-way radios linked to an office base station installing panic/distress button in reception, principal office and/or meeting room liaising with local police to arrange a prompt response to any call for assistance seeking advice from the DEECD region and police, and in exceptional circumstances, on engaging a security guard on an ad hoc basis installing CCTV Grassfires Risk of death/injury from burns or Schedule and practice evacuation/shelter in place drills on a Acceptable Liaise with local fire services regarding clearing smoke inhalation. Risk of regular basis. Consequence trees, building safety etc. Check CFA website, Consequence psychological injury. alerts during the bushfire season. Develop a Minor Minor business continuity plan is in place. Likelihood Likelihood Rare Rare Risk Level Risk Level Low Low Building fire Risk of injury from burns or smoke Fire services equipment (fire hose reels, fire extinguishers, Acceptable Develop a business continuity plan. inhalation. fire blankets, hydrants) is tested and tagged as per Consequence Consequence Australian Standards. Test communication systems (PA Moderate Minor system) on a regular basis. A fire blanket (tested and tagged to Australian Standards) is available in all kitchen Likelihood Likelihood areas. All electrical equipment is tested and tagged as per Unlikely Unlikely Australian Standards and that frayed leads, damaged Risk Level Risk Level equipment etc. are disposed of in an appropriate manner. Medium Low Schedule and practice evacuation/shelter in place drills on a regular basis. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 Tarneit Campus - 2019-2020 Page | 13
Severe weather and Risk of roof down flooding causing Roofs/gutters/drains are cleared. Liaise with SES/local Acceptable Develop contingency for storage of storms injury. government to identify potential risks. Test communications. Consequence equipment/materials if necessary. Consequence A business continuity plan is in place. Minor Minor Likelihood Likelihood Unlikely Unlikely Risk Level Risk Level Low Low Bomb Threat Physical or psychological injury Schedule and practice emergency evacuation drills on a Acceptable Locate Bomb Threat Checklist and place next to could occur to staff, visitors or regular basis. Implement and follow Bomb Threat response. Consequence telephones. Consequence contractors. Moderate Minor Likelihood Likelihood Rare Rare Risk Level Risk Level Low Low School Bus Risk of death/injury Drivers are provided with suitable first aid kits, reflective Acceptable Students to complete evacuation / emergency Accident/Vehicle vests and emergency contact numbers for the vehicle. Consequence drill from College bus Consequence Incident Drivers complete a safety check prior to driving the vehicle. Moderate Moderate Drivers have a valid driver's licence. Drivers to check adverse weather conditions e.g. floods, bushfires (check Likelihood Likelihood CFA website), road closures (Vic Roads website) prior to Unlikely Unlikely leaving and if necessary postpone the trip. Risk Level Risk Level Medium Medium Influenza pandemic Risk of Health and/or Death (in Basic hygiene measures are in place and posters are Acceptable Basic hygiene measures are in place and extreme cases of a pandemic). displayed at the beginning of flu season (April) There is Consequence additional posters to be purchased and Consequence convenient access to water and liquid soap and/or alcohol- displayed at the beginning of flu season (April) Minor Minor based sanitiser in all bathrooms. Staff and children Preventative information is placed in College educated about covering their cough to prevent the spread Likelihood newsletter alerting parents Likelihood of germs Rare Rare Risk Level Risk Level Low Low Off-site emergencies Risk of injury to staff and student's Student Activity Locator is completed. Guidelines for Acceptable All staff to complete First Aide Training in the event that an emergency Outdoor Education are adhered to. Staff follow DEECD's Consequence Consequence occurs offsite at an excursion, Work-related driving procedure. Moderate Moderate professional development day, camp or other offsite activity. Likelihood Likelihood Rare Rare Risk Level Risk Level Low Low Intruder Physical or psychological injury Visitors must report to reception and sin in using the Visitor Acceptable The school will provide training for staff in could occur to staff, students, Register. Visitors are required to wear and display visitor Consequence managing aggressive people/diffusing tense Consequence visitors or contractors if threatened pass Parents must make an appointment to meet with situations. Staff will share information on a need Moderate Moderate or physically assaulted by an teachers/principal. Lockdown/lockout evacuation to know basis concerning parent issues. the intruder. There is a risk that procedures are regularly practised Values of mutual Likelihood school will develop a process and pre Likelihood property could be damaged. respect and acceptable parent behaviour policy are Possible determined actions to discreetly alert others of Possible communicated and regularly reinforced eg at parent forums, Risk Level an intruder. The school will increase the number Risk Level Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 Tarneit Campus - 2019-2020 Page | 14
in newsletters. Encourage engagement of parents in school Medium of staff on yard duty as required, develop a Medium activities. in relation to court orders/custody papers, the roster and monitor attendance of yard duty school maintains a register of current documents. parents teachers. Yard duty stadd will be trained to are advised of the relevant school processes and duty of manage intruders on school ground. For parent care to other students and staff meetings where staff feel a need for support, two staff will use a signal to obtain support from another staff member if required and an appropriate room for meeting will be selected. eg one with two points. Where necessary, the school will seek legal advice and obtain a trespass order for parents who use threatening behaviour if there is an escalation of intruder incidents, the school will consider issuing yard duty staff with two way radios liked to an office base station installing panic/distress button in reception, principal office and/or meeting room liaising with local police to arange a prompt response to any call for assistance. Seeking advice from DET region and police and in exceptional circumstances, on engaging a security guard on an ad hoc basis and installing CCTV Bomb/substance Physical or psychological injury Schedule and practice emergency evacuation drills on a Acceptable Locate Bomb Threat Checklist and place next to threat could occur to staff, visitors or regular basis. Implement and follow Bomb Threat response. Consequence telephones. Consequence contractors. Moderate Moderate Likelihood Likelihood Possible Possible Risk Level Risk Level Medium Medium Severe weather Risk of roof down flooding Risk of Acceptable event injury Risk of property damage. • monitor weather events for forecast severe Consequence • liaise with SES/local government to Consequence Physical injury to staff or students weather warnings identify potential hazards Moderate Major Stress or psychological injury • ensure regular and ongoing maintenance program • develop contingency for storage of requiring clinical support for of grounds and buildings Likelihood equipment/materials if necessary Likelihood multiple individuals • review lockdown procedures Possible • relocation of electrical items Rare • ensure roofs/gutters/drains are clear Risk Level • limbs of large trees checked for weight Risk Level • test communications and structural integrity Medium Medium • ensure a business continuity plan is in place in relation to staff availability in the even of a severe weather event Loss of essential Lack of availability of school The size and health of trees growing close to power lines Acceptable alternative communications source such as services resources such as computers are regularly checked and pruned or removed if necessary Consequence charged mobile phones are available Consequence Lack of availability of fresh drinking alternative communications source such as charged mobile alternative lighting sources such as a torch are Moderate Moderate water and water for flushing toilets phones are available contained in the emergency kit Cause: Planned outage or issue alternative lighting sources such as a torch are contained in Likelihood a list of emergency phone numbers is located Likelihood with supply due to storm/accident the emergency kit Possible next to all office phones Possible a list of emergency phone numbers is located next to all Risk Level Risk Level office phones Medium Medium Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 Tarneit Campus - 2019-2020 Page | 15
Heat health Hypothermia: heat and sunlight playground areas are shaded Acceptable restricted outdoor time during hot day (indoor overheat human body resulting in sufficient shelter available for students awaiting pick up by Consequence recess/lunchtime) sports programs moved Consequence heat cramps, heat exhaustion, parents indoors or cancelled in response to the event Moderate Moderate heat stress and heat stroke. sufficient unrestricted water available sufficient unrestricted water available Dehydration exacerbating existing restricted outdoor time during hot day (indoor Likelihood Likelihood medical conditions Power outages recess/lunchtime) sports programs moved indoors or Possible Possible due to high use of air-con, cancelled in response to the event Risk Level Risk Level refrigeration Failure of public Medium Medium transport (rail) Food poisoning due to unrefrigerated school lunch Bushfire/Grassfire Fatality and or permanent disability Schedule and practice evacuation/shelter in place drills on a Acceptable Liase with local fire services and CFA regarding from burns. Serious injury from regular basis Consequence clearing trees, building safety etc. Check Consequence smoke inhalation. Stress or CFA website alerts during bushfire Minor Minor psychological requiring extensive season. develop a business contiguensy plan clinical support for multiple Likelihood is in place Likelihood individuals Rare Rare Risk Level Risk Level Low Low Child Abuse Probable causes: Domestic Acceptable The school has in place protocols for Child violence; Substance abuse; • Recognise indicators of Child Abuse Consequence Safety reporting Processes. Staff are provided Consequence Stress/isolation; Mental health • Child Safe Standards with communication tree of processess and Insignificant Moderate problems/intellectual disability; • PROTECT protocol people/contacts. Teachers also provided with a Lack of parenting skills Probable • Student Critical Incident Advisory Line Likelihood guide for Disclosure and reportable signs Likelihood consequences: Physical and • Student Support Services/Student Welfare Coordinator Rare process and also the management of disclosure Possible psychological Risk Level Risk Level trauma/distress/injury; Low Medium Depression/apathy; Inability to concentrate; Emotional/behavioural/learning problems; Eating Disorder Information Security Probable Causes: Hacking; Effective Staff member manages and reviews the schools Malware virus; Unprotected • Privacy (including DET’s Schools’ Privacy Policy) Consequence privacy practices. Consequence systems/passwords; Accidental • Privacy, Department provided software regular privacy audits to determine what Minor Minor Probable consequences: • Privacy (requests for Information about Students) information the school collects and how it is Inconvenience Inability to • Acceptable use of ICT Resources Likelihood used and who it is shared with are maintained Likelihood access/use computer system; • Staff member manages and reviews school’s privacy Unlikely regular examinations of data security Unlikely Loss/corruption of files/data; practices Risk Level arrangements are run Risk Level privacy breach • Regular privacy audit to determine what information the BYOD usuage and guidlelines are monitored Low Low school collects, how it is used and with whom information and maintained is shared. password protocols for ICT are monitored • Examine data security arrangements • BYOD usage and guidelines • Password protocols for ICT Medical Emergency Probable causes: Effective all of the office staff are trained in First Aid Accident/misadventure; • Staff trained in first aid Consequence Entire staff is trained in the use of an epipen Consequence known/unknown illness Probable • First Aid Kit staff are observant of ay signs of illness Minor Minor consequences: Ill health, • Staff observant to signs of illness staff are aware of staff/students medical history recuperation; hospitalization; • Medical history – staff/students Likelihood first aid and infection control is in place Likelihood impact on continuity of education; • First Aid and Infection Control Procedure Possible Unlikely • Medication Authority Form and authority to administer Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 Tarneit Campus - 2019-2020 Page | 16
Psychological distress for those Risk Level medical authority forms and authority to Risk Level witnessing incident Medium administer medication forms are filled out as Low required Mental Stress Probable causes: Exposure to Effective Student support services distressing event; • Student Support Services Consequence well being staff are already on staff Consequence Anxiety/depression; illness • Well-being staff in school we refer students to the Navigator program Minor Minor Probable consequences: • SafeMinds Student Engagement and Inclusion guidance is Psychological trauma/distress; • Navigator Program Likelihood sort Likelihood Attempted suicide; Suicidal • Student Engagement and Inclusion Guidance Possible building resilience framework Unlikely ideation/self-harm; Interrupted • Building Resilience Framework Risk Level victorian anti bullying and mental health Risk Level learning • Victorian Anti-bullying and Mental Heath Initiative initiative Medium Low Missing person - Probable causes; Lost or Acceptable Schools records attendance school or school separated whilst on • School records attendance Consequence Student engagement policy to promote school Consequence camp/excursion camp/excursion; Truancy; • Student engagement policy to promote school attendance and address absences Insignificant Insignificant Unknown - i.e. distress Probable attendance and address truancy, which is staged Recess consequences: injury; interrupted • Recess and lunchtime supervision. Likelihood and lunchtime supervision Likelihood education; psychological • Behaviour Support Plans to address individual truancy. Rare behaviour management support plans in place Rare trauma/distress • Student Activity Locator to be completed ahead of all Risk Level SAL (Student Activity Locator) is completed Risk Level camps (which includes outlining all students to attend ahead of all camps and excursionss Low Low camp) Lists are compiled of all students attending the • List of students to attend camp to be held at school site camp or excursion is held on the schol site and and by Teacher in Charge on camp. also by the teacher in charge by way of • School excursion/camp risk assessment Compass A risk assessment is completed for all camps and excursions prior to attending Traumatic Probable causes: Effective Student support services are engaged Death/Injury/Grief Accident/misadventure; Existing • Student Support Services Consequence well being staff already on staff at the school Consequence illness; Sudden medical • Well-being staff in school The managing Trauma guide is accessed and Minor Insignificant emergency Probable • Managing Trauma Guide followed Consequences: Distress/anger; • Incident Support and Operations Centre referrals Likelihood involved persons are referred to the Employee Likelihood Disruption to school operations; • Employee Assistance Program Unlikely Assistance Program (EAP) Rare Disruption to school operations; Risk Level Incident Support and Operations Centre referrals Risk Level Stress, psychological injury, are made Low Low impact on well-being requiring support Violence, Aggression Probable causes: underlying Site based policies and strategies Effective Site based policies and strategies: and/or harassment abuse or exposure to family • Lunchtime and recess supervision Consequence Lunchtime and recess supervision are Consequence violence; developmental factors • School based security measures e.g. duress alarm, timetabled Minor Minor Probable Consequences: physical CCTV Access the school based security measures eg or psychological harm; Disruption • Behavioral Code of Conduct Likelihood CCTV and duress alarm on the phone system Likelihood to learning/continuity of education • School social media strategies to address online Possible the Behavioural Codes of Conduct is referred t Possible harassment Risk Level School social media strategies to address online Risk Level • Requirement for multiple staff to be present at meetings harrassment are implemented and followed Medium Medium or incidents involving aggressive parent or student through School pursues specific interventions or referrals as Multiple staff are required to be present for required/appropriate: meetings or incidents involving an aggressive • Trespass order parent or student • Child Protection referral Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 Tarneit Campus - 2019-2020 Page | 17
• Family violence referral School pursures specific interventions or Specific supports for students with challenging behaviors and referrals as required/appropriate - Child interventions: protection referrals are made. as are Family • Referral to Student Support Services (SSS) Violence referrals, specific support for students • School Wide Positive Behaviour Support strategies with challenging behaviours and (Behaviour Support Plans etc.) interventions Referrals are made to Student • Restraint and Seclusion procedures Support Services (SSS's) School Wide Positive • Respectful Relationships Behaviour Strategies are in place. BMP and • Health and Human Services Behaviour Support Services ILP are used. We are a lead school in the • More advanced supports accessed as appropriate e.g. Respectful relationships program. More specific Engagement of a Student Support Services visiting advanced SSS's are engaged or referred as professional necessary. A school welfare officer is • School welfare officer/coordinator engaged permanently engaged by the school on staff and Training onsite daily. Staff are referred to the • Diffusion strategies and training for staff EAP program. The Principal is aware and • Conflict management training accesses Principal Health Checks. The school • Awareness training and resources – Building Resilience has breakfast club available two mornings a and Preventing Radicalisation to Violent Extremism week. We access a Koori welfare person and Specific support for teacher/staff in dealing with challenging are inclusive of a school wide positive behaviour behaviours support program • Employee Assistance Program (EAP) for impacted staff • Principal Mentor Program • Proactive Wellbeing Supervision • Principal Health Checks • Early Intervention Principal Support Service Refer to additional resources for impacted persons • School breakfast club (where available) • School wide Positive Behaviour Support • Koori inclusive School Wide Positive Behaviour Support Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 Tarneit Campus - 2019-2020 Page | 18
Core Emergency Response Procedures Core Procedures Procedure Instructions On-site evacuation/relocation When it is unsafe for students, staff and visitors to remain inside the school building the Chief procedure Warden on-site will take charge and activate the Incident Management Team if necessary. • Call 000 for emergency services and seek and follow advice. • Evacuate students, staff and visitors to yourschool oval. • Report the emergency and evacuation to Incident Support and Operations Centre (24 hour, 7 days) on 1800 126 126. • Take your emergency kit/first aid kit (including your student and staff attendance lists and a copy of this EMP). • Once at your primary and/or secondary assembly point/s, check all students, staff and visitors are accounted for. • Ensure communications with emergency services is maintained. • Wait for emergency services to arrive or provide further information. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required. • Confirm with emergency service personnel that it is safe to return to normal operations. • Maintain a record of actions/decisions undertaken and times. • Contact parents as required. Actions after on-site evacuation/relocation procedure • Ensure any students, staff or visitors with medical or other needs are supported. • Advise the Incident Support and Operations Centre and the region (regional Manager, Operations and Emergency Management) that the evacuation is over. • Determine whether to activate your parent re-unification process. • Determine if there is any specific information students, staff and visitors need to know (for example, parent reunification process or areas of the facility to avoid). • Contact the SSSO Network Coordinator if required. • Print and issue pre-prepared parent letters and give these to students to take home. • Ensure all staff are made aware of Employee Assistance Program contact details. • Seek support from your region/regional Manager, Operations and Emergency Management if required. • Undertake operational debrief with staff and Incident Management Team to identify any on-site evacuation and procedural changes that may be required. • Complete your Post Emergency Record. Off-site evacuation procedure If it is unsafe for students, staff and visitors to remain on the school grounds the Chief Warden on-site will take charge and activate the Incident Management Team if necessary. • Call 000 for emergency services and seek and follow advice. • Identify which off-site assembly point you will evacuate staff, students and visitors to. • Evacuate staff, students and visitors to your adjacant land on Baden Powell Drive TARNEIT. • Report the emergency and evacuation to Incident Support and Operations Centre (24 hour, 7 days) on 1800 126 126. • Take your emergency kit/first aid kit (including your student and staff attendance lists and a copy of this EMP). • Once at primary and/or secondary assembly point/s, check all students, staff and visitors are accounted for. • Ensure communications with emergency services is maintained. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 19
• Wait for emergency services to arrive or provide further information. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required. • Confirm with Emergency Service personnel that it is safe to return to normal operations. • Maintain a record of actions/decisions undertaken and times. • Contact parents as required. Actions after off-site evacuation procedure • Ensure any students, staff or visitors with medical or other needs are supported. • Advise the Incident Support and Operations Centre and the region (regional Manager, Operations and Emergency Management) that the evacuation is over. • Determine whether to activate your parent re-unification process. • Determine if there is any specific information students, staff and visitors need to know (for example, parent reunification process or areas of the facility to avoid). • Direct all Media enquiries to DET Media Unit on 8688 7776. • Contact the SSSO Network Coordinator if required. • Print and issue pre-prepared parent letters and give these to students to take home. • Ensure all staff are made aware of Employee Assistance Program contact details. • Seek support from your region/regional Manager, Operations and Emergency Management if required. • Undertake operational debrief with staff and Incident Management Team to identify any off-site and procedural changes that may be required. • Complete your Post Emergency Record. Lock-down procedure When an external and immediate danger is identified and it is determined that the students should be secured inside the building for their own safety the Chief Warden on-site will take charge and activate the Incident Management Team if necessary. • Call 000 for emergency services and seek and follow advice. • Initiate the lock-down and provide instructions to staff, for example, close internal doors and windows, remain in classroom, sit below window level or move into corridors. • Check that all external doors (and windows if appropriate) are locked. • If available, allocate staff to be posted at locked doors to allow students, staff and visitors to enter if locked out. • Report the emergency and lock-down to the Incident Support and Operations Centre (24 hour, 7 days) on 1800 126 126. • Divert parents and returning groups from the school if required. • Ensure a telephone line is kept free. • Keep public address system free. • Keep main entrance as the only entry point. It must be constantly monitored and no unauthorised people allowed access. • If safe to do so, have a staff member wait at the main entry to the school to guide emergency services personnel. • As appropriate, ascertain that all students, staff and visitors are accounted for. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required. • As appropriate, confirm with emergency services personnel that it is safe to return to normal operations. • Maintain a record of actions/decisions undertaken and times. • Contact parents as required. Actions after lock-down procedure • Ensure any students, staff or visitors with medical or other needs are supported. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 20
• Advise the Incident Support and Operations Centre and the region (regional Manager, Operations and Emergency Management) that the lock-down is over. • Determine whether to activate your parent re-unification process. • Determine if there is any specific information students, staff and visitors need to know (for example, parent reunification process or areas of the facility to avoid). • Direct all Media enquiries to DET Media Unit on 8688 7776. • Print and issue pre-prepared parent letters and give these to students to take home. • Contact the SSSO Network Coordinator if required. • Ensure all staff are made aware of Employee Assistance Program contact details. • Seek support from your region/regional Manager, Operations and Emergency Management if required. • Undertake operational debrief with staff and Incident Management Team to identify any lock-down and procedural changes that may be required. • Complete your Post Emergency Record. Lock-out procedure When an internal immediate danger is identified and it is determined that students should be excluded from buildings for their safety the Chief Warden on-site will take charge and activate the Incident Management Team if necessary. • Call 000 for emergency services and seek and follow advice. • Announce lock-out with instructions about what is required. Instructions may include nominating staff to: o Lock doors to prevent entry o Check the premises for anyone left inside o Obtain Emergency Kit • Go to the designated assembly point/s chool oval • Check that students, staff and visitors are all accounted for. • Report the emergency and lock-out to the Incident Support and Operations Centre (24 hour, 7 days) on 1800 126 126. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required. • Where appropriate, confirm with emergency services personnel that it is safe to return to normal operations. • Maintain a record of actions/decisions undertaken and times. • Contact parents as required. Actions after lock-out procedure • Ensure any students, staff or visitors with medical or other needs are supported. • Advise the Incident Support and Operations Centre and the region (regional Manager, Operations and Emergency Management) that the lock-out is over. • Determine whether to activate your parent re-unification process. • Determine if there is any specific information students, staff and visitors need to know (for example, parent reunification process or areas of the facility to avoid). • Print and issue pre-prepared parent letters and give these to students to take home. • Direct all Media enquiries to DET Media Unit on 8688 7776. • Ensure all staff are made aware of Employee Assistance Program contact details. • Contact the SSSO Network Coordinator if required. • Seek support from your region/regional Manager, Operations and Emergency Management as required. • Undertake operational debrief with staff and Incident Management Team to identify any lock-out and procedural changes that may be required. • Complete your Post Emergency Record. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 21
Shelter-in-place procedure When an incident occurs outside the school and emergency services or the Chief Warden determines the safest course of action is to keep students and staff inside a designated building in the school (as evacuation might reasonably expose people to a greater level of danger until the external event is handled), the Chief Warden on-site will take charge and activate the Incident Management Team if necessary. • Call 000 for emergency services and seek and follow advice. • Chief Warden activates the Incident Management Team. • Move all students, staff and visitors to the pre-determined shelter-in-place area school gymnasium. • Take your emergency kit/first aid kit (including your student and staff attendance lists and a copy of this EMP). • Report the emergency to the Incident Support and Operations Centre (24 hour, 7 days) on 1800 126 126. • Check that all students, staff and visitors are accounted for. • Ensure communications with emergency services is maintained. • Wait for emergency services to arrive or provide further information. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required. • Where appropriate, confirm with emergency service personnel that it is safe to return to normal operations. • Maintain a record of actions/decisions undertaken and times. • Contact parents as required. Actions after shelter-in-place procedure • Ensure any students, staff or visitors with medical or other needs are supported. • Advise the Incident Support and Operations Centre that shelter-in- place is over. • Determine whether to activate your parent re-unification process. • Determine if there is any specific information students, staff and visitors need to know (for example parent reunification process or areas of the facility to avoid). • Direct all Media enquiries to DET Media Unit on 8688 7776. • Print and issue pre-prepared parent letters and give these to students to take home. • Ensure all staff are made aware of Employee Assistance Program contact details. • Contact the SSSO Network Coordinator if required. • Seek support from your region/regional Manager, Operations and Emergency Management as required. • Undertake operational debrief with staff and Incident Management Team to identify any shelter-in-place and procedural changes that may be required. • Complete your Post Emergency Record. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 22
Specific Emergency Response Procedures Specific Procedure Instructions Procedures Intruder / Personal Threat • Call 000 for emergency service and seek and follow advice • report the emergency immediately to the Chief Warden • Do not do or say anything to the person to encourage irrational behaviour • initiate action to restrict entry to the building if possible and confine or isolate the threat from building occu • determine whether evacuation, lockdown or shelter in place is required. Do this in consultation with the po • Evacuation only should be considered if safe to do so • report emergency to the Security Services Unitt on 1800 126 126 • Notify your region and seek advice from your regional manager, operation and emergency management if • contact parents as required • direct all Media enquiries to DET Media Unit on 8668 7776 Grassfires • Call 000 for emergency services and seek and follow advice. • Report the emergency immediately to the Chief Warden who will convene your IMT if necessary. • Determine appropriate response strategy (evacuate or shelter-in-place) in consultation with emergency services, if possible. • If evacuation is required and time permits before you leave: • Make sure you close all doors and windows • Turn off power and gas. • Check that all children, staff and visitors contractors are accounted for. • Listen to TV or local radio on battery-powered sets for bushfire/weather warnings and advice. • Ensure staff and children do not hinder emergency services or put themselves at risk by going near damaged buildings or trees. • Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required. • Contact parents as required. • Report any serious incidents to the relevant DET regional manager, operations and emergency management in yo Building fire • Call 000 for emergency services and seek and follow advice. • Activate the fire alarm. • If appropriate, follow the procedure for on-site evacuation. • Report the emergency immediately to the Chief Warden who will convene your IMT if necessary. • Extinguish the fire (only if safe to do so). • Evacuate to the school oval, closing all doors and windows. • Check that all areas have been cleared and notify the Chief Warden. • Check that all students, staff, visitors and contractors are accounted for. • Report emergency to the Security Services Unit on 9603 7999. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management • Contact parents as required. • Direct all Media enquiries to DET Media Unit on 9637 2871. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 23
Severe weather and storms • Call 000 if emergency services are needed and seek and follow advice. • Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbis • Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass ent and sandbags if required. • During a severe storm: o Remain in the building and keep away from windows. o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm • Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden. • Disconnect electrical equipment - cover and/or move this equipment away from windows. • Report emergency to the Security Services Unit on 1800 126 126. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management • Listen to local radio or TV on battery-powered sets for weather warnings and advice. Bomb Threat Call 000 for emergency services and seek and follow advice. • Report the threat to the Chief Warden. • Do not touch any suspicious objects found. • If a suspicious object is found or if the threat specifically identified a given area, then evacuation may be considered: o If appropriate under the circumstances, clear the area immediately within the vicinity of the object of children and staff o Ensure children and staff are not directed past the object o Ensure children and staff that have been evacuated are moved to a safe, designated location • Seek advice from your Approved Provider/Licensee or Person with Management or Control/Licensee Representative if required. • Contact parents as required. • Report any serious incidents to the relevant DET QARD officer in your region: • Services operating under the NQF, refer to the fact sheet Serious incidents and complaints available at: www.education.vic.gov.au/childhood/providers/regulation/Pages/nqffactsheets.aspx • Services operating under the Children’s Services Act 1996 refer to practice note Serious incidents available at: www.education.vic.gov.au/childhood/providers/regulation/Pages/vcspracnotes.aspx If a bomb/substance threat is received by telephone: o Do not hang up o If possible fill out the bomb threat checklist while you are on the phone to the caller o Keep the person talking for as long as possible and obtain as much information as possible o Have a co-worker call 000 for emergency services on a separate phone without alerting the caller and notify the Chief Warden o Listen carefully for a full description: Sex of caller Age of caller Accents and speech impediments Background noises Key phrases used by the caller o Ask the caller: What is the threat? When is the threat to be carried out? Where the threat may be located? Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 24
Why the threat is being made? Where are you? Where do you live? What is your name? o Once a call is finished: 23 o DO NOT HANG UP – it may be possible to trace the call if the telephone line is kept open, regardless of whether the caller hangs up o Ensure all information has been written down o Inform management and report threat to emergency services immediately – use a separate telephone line or mobile phone (in case the caller rings again) o Do not touch, tilt or tamper with the object o Follow any instructions given by emergency services If a bomb/substance threat is received by mail: o Place the letter in a clear bag or sleeve o Avoid any further handling of the letter or envelope or package o Call 000 for emergency services and seek and follow advice o Notify the Chief Warden If a bomb/substance threat is received electronically or through the service’s website: o Do not delete the message o Call 000 for emergency services and seek and follow advice o Notify the Chief Warden Intruder • Contact emergency services agencies to ascertain local information on status of any notified emergency • report emergency to the Security Services Unit on 1800 126 126 • Advise emergency services of the status and location of bus and seek assistance if required • Notify your region and seek advice from your regional manager, operations and emergency management • confirm/provide instruction to driver wth regard to destination • notify school principal and any other facility with passengers on the affected bus • consult to ensure school principal/guardians of all affected students of actions taken and other relevant inf where to collect their children) • Keep an accurate log of all communication in relation to the event • receive confirmation of bus's arrival at destination from the driver • where possible keep an accurate record of the event • direct all media enquiries to DET Media Unit on 8688 7776 • a copy of your schools student transport emergency management plan, that details the emergency proced breakdown, accident, bushfire or other emergency situation, should be attached in the Additional Informat school EMP • Call 000 for emergency services and seek and follow advice. • Report the emergency immediately to the Chief Warden. • Do not do or say anything to the person to encourage irrational behaviour. • Initiate action to restrict entry to the building if possible and confine or isolate the threat from building occu • Determine whether evacuation, lock-down or shelter-in-place is required. Do this in consultation with th possible. • Evacuation only should be considered if safe to do so. • Report emergency to the Security Services Unit on 1800 126 126. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management • Contact parents as required. • Direct all Media enquiries to DET Media Unit on 8688 7776 Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 25
• As appropriate insert any additional mitigation steps relevant to your facility that you have identifie assessment Bomb/substance If a suspicious object is found (or the threat identifies the location of a bomb) threat Immediate response • Immediately clear and cordon off the area in the vicinity of the object. • Call 000 for police and seek and follow advice. • Report the threat to the Chief Warden/principal who will coordinate the emergency response until police ar • Report the emergency to the Security Services Unit on 9603 7999. • Do not approach, touch, tilt or tamper with the object. Evacuation • Evacuate the school and: o Ensure students and staff are not directed past the object o Alert any other services co-located at the school site o Check that all students, staff and visitors are accounted for o Restrict all access to the site and ensure there are no barriers inhibiting access by police Communication • Provide police with details of the situation, including actions you have taken and intend to take. Follow any police. • Contact parents when evacuation is complete and it is safe to do so. • Notify your regional emergency management contact and seek advice if necessary. • Direct all Media enquiries to DET Media Unit on 9637 2871. • Await "all clear" advice from police before returning to school buildings to resume normal school activities. If a bomb/substance threat is received by telephone • DO NOT HANG UP • Keep the person talking for as long as possible and obtain as much information as possible. • Without alerting the caller, signal a co-worker to: o call 000 for police on a separate phone o notify the Chief Warden/principal o report emergency to the Security Services Unit on 9589 6266. • Fill out the Bomb Threat Checklist and record the following details while you are on the phone to the caller Checklist is provided in the "Related forms" section of your on-line EMP. The checklist should be located answer in-coming phone calls): o gender of caller o age of caller o accents and speech impediments o background noises o key phrases used o whether the threat is automated/taped/recorded. Ask the caller: • where exactly is the bomb/substance located? • what time will the bomb explode/the substance be released? • what will make the bomb explode/how will the substance be released? • what does the bomb look like? • what kind of device/substance is it? • who put the bomb/substance there? Why was it put there? • what kind of substance is it (gas, powder, liquid)? How much is there? • where are you? Where do you live? • what is your name? What are your contact details? • Once the call is finished: o DO NOT HANG UP - it may be possible for police to trace the call if the telephone line is kept op whether the caller hangs up. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 26
o Immediately: inform the Chief Warden/principal if this has not yet been done call 000 to report threat to police if this has not yet been done - use a different telephone o clear and cordon off the area if the caller identified the location of the object. Do not ap tamper with the object. o implement evacuation and communication procedures as indicated in section "If a suspicious o o report the emergency to the Security Services Unit on 9589 6266 o ensure all of the caller information has been written down and provided to police on arrival. If a bomb/substance threat is received by letter • Place the letter in a clear bag or sleeve and store in a secure place • Avoid any further handling of the letter or envelope • Call 000 for police and seek and follow advice • Notify the Chief Warden/principal • If the letter identifies the location of a device, immediately clear and cordon off the nominated area. Do no tamper with the object. • Implement evacuation and communication procedures as indicated in section "If a suspicious object is f • Report emergency to the Security Services Unit on 9589 6266. If a bomb/substance threat is received electronically e.g. by email o DO NOT DELETE THE MESSAGE o Call 000 for police and seek and follow advice o Notify the Chief Warden/principal o If the email identifies the location of a device, immediately clear and cordon off the area. Do not a tamper with the object. o Implement evacuation and communication procedures as indicated in section "If a suspicious o o Report emergency to the Security Services Unit on 9589 6266. If you are at the site of an explosion o Direct staff to shelter students under sturdy tables or desks if objects are falling around you. o Implement evacuation and communication procedures as indicated in section "If a suspicious o Do not retrieve personal belongings or make phone calls when evacuating. o Help others to leave the area. Use stairs instead of elevators. o Be aware of weakened floors and stairways and watch for falling debris. o Once out of the affected building: Move students away from windows and glass doors or other potentially hazardous area Use caution to avoid debris that could be hot or sharp Call 000 for emergency services and seek and follow advice Report the emergency to the Security Services Unit on 9589 6266 Be aware of any potential secondary explosions Limit use of phones as communications systems may become congested. Severe weather event • Call 000 if emergency services are needed and seek and follow advice. • Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbis • Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass ent and sandbags if required. • During a severe storm: o Remain in the building and keep away from windows. o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm • Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden. • Disconnect electrical equipment - cover and/or move this equipment away from windows. • Report emergency to the Security Services Unit on 1800 126 126. • Notify your region and seek advice from your regional Manager, Operations and Emergency Management • Listen to local radio or TV on battery-powered sets for weather warnings and advice. Emergency Management Plan: Baden Powell P-9 College - Printed: 28/08/2019 t Campus - 2019-2020 Page | 27
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