ALAMEDA COUNTY COMMUNITY DEVELOPMENT AGENCY
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ALAMEDA COUNTY COMMUNITY DEVELOPMENT AGENCY
Chris Bazar
Agency Director
Agenda Item_______May 18, 2021
May 4, 2021
224 West Winton Ave
Room 110
Honorable Board of Supervisors
Hayward, California Administration Building
94544-1215 1221 Oak Street, Suite 536
Oakland, California 94612
phone
510.670.5333
fax Dear Board Members:
510.670.6374
www.acgov.org/cda
SUBJECT: APPROVE OUTREACH AND ENGAGEMENT GRANT
AGREEMENTS FOR EMERGENCY RENTAL
ASSISTANCE PROGRAM
RECOMMENDATIONS:
A. Approve “Outreach and Engagement” grant agreement template to be used for
selected community- and faith-based organizations to perform outreach and
engagement services as outlined in the agreement for the Emergency Rental
Assistance Program (ERAP); and
B. Delegate Authority to the Director of the Community Development Agency or
designee to execute Outreach and Engagement grant agreements in amounts up to
$6,000 with the organizations listed in the Attached Exhibit A; and
C. Authorize Phase 1 payments of up to $131,500 to the organizations on Exhibit A
with funds from the Administration portion of the Federal Emergency Rental
Assistance Grant; and Authorize the Auditor-Controller to make the related
budget adjustments.
DISCUSSION/SUMMARY:
On January 12, 2021 (Item No. 25.1), your Board authorized the County
Administrator’s Office to apply for up to $29,648,131 from the U.S. Department of the
Treasury (Treasury) for ERAP for low-income tenants who are behind on their rent due
to COVID-19. The funds come from the Consolidated Appropriations Act, 2021,
signed into law on December 27, 2020. Within Alameda County, the cities of Fremont
and Oakland and the County each received an allocation of funding for emergency
rental assistance. Subsequently, the State of California, which also received funding,
further allocated funding to the County and the two cities to assist in bringing tenants
current with their rents. The Alameda County ERAP covers all communities in the
County except the cities of Fremont and Oakland. The first phase of the ERAP
program, funded by the Treasury money, commenced on March 17 and will run
through early May. Phase 2 will be funded by an additional $32 million from the State
and will begin as Phase 1 ends. Your Board authorized application for the State funding
on April 20th (Item No. 24).
Board of Supervisors May 4, 2021 Page 2 In the federal grant, 90% must be spent on direct rental assistance ($26,683,918) and up to 10% may be used for administration ($2,964,813). The administration funding will be used to create the web-based application portal, market the program, conduct community outreach and engagement, perform landlord engagement, fund 211 for a call center, review applications, approve applications, cut checks, and provide assistance to those who need help. For more detail on the use of the 10% administration funding, please see Exhibit C. HCD issued a Request for Information (RFI) to secure organizations to serve as ERAP Outreach Ambassadors for the Alameda County ERAP. The application was released on March 15 and was due on March 29. Forty-five organizations applied to serve as Outreach Ambassadors. All 45 organizations will be funded under either Phase 1 or Phase 2. Actions related to Phase 2 will return to this Board at an upcoming meeting. The template agreement before your Board today will govern the relationship between the County and the outreach and engagement organizations for specific work each organization will agree to perform in exchange for small stipends. These payments will come from a portion of the funds available for ERAP administration. ERAP Outreach Ambassadors will promote, educate, and direct outreach to targeted constituencies to increase awareness and participation in the Alameda County ERAP. This could include, but is not necessarily limited to, hosting information events, adopting a block to distribute ERAP information, canvassing, and distributing ERAP information through electronic and social media to constituents. Each Outreach Ambassador will be required to exhibit their engagements (social media posts, e- newsletters, text blasts, and virtual information session attendance) to receive payment and will be required to attend an orientation training. Given the vital importance of ensuring that the ERAP funds are utilized throughout Alameda County to preserve housing stability for the County’s most vulnerable populations, staff utilized the Urban Institute’s Emergency Rental Assistance Priority Index* to identify the renters who are at risk of experiencing housing instability and homelessness. This Index estimates 33 high need census tracks throughout the county. Exhibit D is a summary of the Index and map of the county. While the concentration of the need for rental assistance exists in Mid-County, there are pockets of need in each region. To ensure comprehensive outreach and engagement, the 45 organizations were analyzed to determine what demographic populations they serve and align the highest needs areas to the organizations that serve those populations for the first phase of outreach and engagement (See Exhibit A). In the second phase of outreach and engagement, funded by the State ERAP program, the rest of the applicants under the competitive RFI that was released are slated for funding. Under a separate contract and board letter approved by your Board on May 4 (Item No. 26), a marketing contract with Full Court Press to develop materials, advertising, and promotion through ethnic media sources will help get information about the program out more broadly throughout Alameda County beginning in Phase 2.
Board of Supervisors
0D\, 2021
Page 3
SELECTION CRITERIA AND PROCESS:
HCD issued an RFI to secure organizations to serve as ERAP Outreach Ambassadors for the
Alameda County ERAP. The intention of the RFI was to generate a pool of community- and
faith-based organizations with a demonstrated ability to conduct outreach or provide direct
application assistance to their lower-income constituents who have been economically impacted
by COVID-19. The RFI inquired about the specific cities and neighborhoods in which the
organization’s clients live in order to ensure such outreach resources will be directed towards
the areas of greatest need.
Forty-five organizations applied to serve as Outreach Ambassadors. One of these organizations
was on the County’s Small, Local and Emerging Business list. All of the organizations are rest
of the local to Alameda County. The RFI was due on March 29. Applicants were evaluated on
the following criteria: constituency alignment, experience and track record, proposed outreach
activities, capacity, and achievable timeline. All applicants met the threshold criteria and will be
funded in either Phase 1 (Exhibit A) or Phase 2 (Exhibit B) of the outreach program.
Organizations selected for Phase 1 are those serving tenants in higher needs areas, as
determined by the Emergency Rental Assistance Index, detailed on Exhibit D.
FINANCING:
Funding for these grant agreements comes entirely from the County’s allocation of Federal
Emergency Rental Assistance Program funds. There is no increase in Net County Cost as a result
of this action.
VISION 2026:
Approval of the Emergency Rental Assistance Program “Outreach and Engagement” grant
agreements meets the 10X goal pathway of Eliminate Homelessness in support of our shared
vision of Safe and Livable Communities.
Very truly yours,
Chris Bazar, Director
Community Development Agency
cc: Susan S. Muranishi, County Administrator
Donna R. Ziegler, County Counsel
Melissa Wilk, Auditor-Controller
Amy Costa, County Administrator’s Office
Heather M. Littlejohn, Office of the County Counsel
Sandra Rivera, Community Development Agency
Board of Supervisors
May 4, 2021
Page 4
Exhibit A
Recommendations for Outreach Ambassadors
Phase 1 - Federal Funded
Organization Name Region Served Vendor ID
Recommendation
CRIL County-wide $6,000 28650
Narika Countywide $6,000 pending
The Hume Center Countywide $6,000 pending
Alameda County Community Food Bank Countywide $5,000 29809
Alameda County Family Justice Center Countywide $6,000 pending
Ashland Community Association Mid $3,000 pending
First Presbyterian Church of Hayward / Mid 48284
South Hayward Parish $6,000
Glad Tidings Mid $5,000 pending
Marshall Elementary Mid 116681
PTA $6,000
My Eden Voice Mid pending
(RCD fiscal sponsor) $6,000
Padres Unidos de Cherryland Mid $5,000 72779
Reach Ashland Youth Center Youth Mid pending
Employment Outreach Pilot $6,000
Ruby's Place Mid $4,500 pending
San Lorenzo Unified School District Mid pending
Family Advocates $6,000
Teach Earth Action - Community College Mid pending
Student Engagement $6,000
Afghan Coalition - South & Mid 82122
Farsi/Dari/Urdu/Pashto Language
Capacity $6,000
Vision y Compromiso - South & Mid 109117
Peer Community Organizing (women to
women mono lingual Spanish speakers) $6,000
Tri City Volunteers - South pending
Food Bank $5,000
Bay Area Community Health (Formerly East/Mid/South 14653
Tri-City Health) $5,000
Hively East $6,000 28148
Women's Daytime Drop In Clinic North $5,000 pending
360 Total Concepts North $5,000 pending
Faith in Action East Bay North $5,000 47364
CURYJ - North pending
Formerly Incarcerated $6,000
Subtotal
Phase 1 $131,500
Board of Supervisors
May 4, 2021
Page 5
Exhibit B
Phase 2 - State Funded
Organization Name Region served Recommendation Vendor ID's
Northern California Land Trust Countywide $5,000 pending
A-1 Community Housing Services Mid $5,000 pending
Seek and Save Mid $2,000 pending
Acts Full Gospel North $5,000 pending
Ariel Outreach Mission North $5,000 pending
Asian Refugees United North/Mid $6,000 103841
Bay Area Community Land Trust North $5,000 pending
CERI / Center for Empowering North/Mid/South 81841
Refugees and Immigrants $6,000
Chinese Christian Herald Crusades North/South pending
$2,000
Global Communications Education & North 116669
Arts (GCEA) $5,000
Healthy Communities North 63914
$5,000
Just Cities North/Mid pending
$5,000
Love 113 North pending
$3,500
OCCUR North $5,000 67920
Safe Passages North & South 72562
$5,000
Support Life Foundation - MENA North/Mid pending
outreach
$3,500
Trybe North/Mid 114231
$5,000
Emeryville Citizens Assistance North pending
Program
$2,000
United Seniors of Oakland / Alameda North 30617
County $5,000
Occur North 67920
$5,000
Vietnamese American Community North 71778
Center of the East Bay (VACCEB) $6,000
Subtotal Phase 2 $91,000
Board of Supervisors
May 4, 2021
Page 6
Exhibit C
Federal Emergency Assistance Grant – 10% Administration Details (Projected)
Admin Funds - 10% BOS Approval
HCD Admin Funding $206,188
Centro Legal – ErAP $2,080,833 3/16/21
Program
Administrator/Project
Delivery
Outreach Ambassadors $131,000 5/18/21 (recommended)
Landlord Liaison/Application $65,000 621 (recommended)
Assistants
Eden I & R - 211 Call Center $250,000 5/4/21
Marketing Firm $250,000 5/4/21
Totals $2,983,021
Board of Supervisors May 4, 2021 Page 7 Exhibit D Urban Institute’s Geographic Analysis of Emergency Rental Assistance Need Alameda County seeks to ensure that low-income renter populations who have been negatively impacted by COVID-19 and unable to pay their rent have access to this important funding source. The Urban Institute’s data combines the following three data sets: Housing Instability Risk Subindex (which ranks tracts based upon income level, unemployment, renter households, rent burden, and overcrowded housing), COVID-19 Impact Subindex (which ranks tracts by share of the population without health insurance and low-income jobs lost to COVID-19) and Equity Subindex (which ranks tracts based upon share of people of color, of immigrants, of extremely low–income renter households, and of households receiving public assistance). As clearly depicted in the map below, the greatest area of need (outside of Oakland and Fremont) is Mid- County, in the Hayward and Unincorporated Areas. According Urban Institute’s Emergency Rental Assistance Priority Index, there are 33 high need census tracts in Alameda County with approximately 11,000 extremely low-income tenant households. These 33 tracks ranked 70% or higher on the Emergency Rental Assistance Priority Index and thus were the areas prioritized for Phase 1 Outreach. While the concentration of the need for rental assistance exists in Mid-County, there are pockets of need in each region. In order to ensure comprehensive outreach and engagement, the 45 organizations were analyzed to determine what demographic populations they serve and aligning the highest needs areas to the organizations that serve those populations. In addition, a separate marketing contract will develop materials, advertising, and promotion through ethnic media sources which will be more broadly available throughout Alameda County. *https://www.urban.org/features/where-prioritize-emergency-rental-assistance-keep-renters- their-homes Map also linked in Demographic Research Sources in Teams if needed as an attachment
Board of Supervisors May 4, 2021 Page 8 The Outreach Ambassadors serve areas that include the County’s census tracts listed by the Urban Institute’s Emergency Rental Assistance Priority Index as having the greatest level of need (see chart below for more detail). Once State ERAP funds are accepted by this Board, all of the outreach organizations will receive funding.
Board of Supervisors May 4, 2021 Page 9 The chart below represents the highest need census tracts throughout the county, with Oakland and Fremont removed. City / Region Census Tract Scoring on ERAP Unincorporated Area Index Ashland Mid 6001433900 0.85 Ashland, Castro Valley Mid 6001434000 0.89 Castro Valley Mid 6001430900 0.71 Hayward Mid 6001437500 0.91 Hayward Mid 6001437701 0.9 Hayward Mid 6001437702 0.89 Hayward Mid 6001436602 0.83 Hayward Mid 6001437900 0.83 Hayward Mid 6001436500 0.79 Hayward Mid 6001437102 0.78 Hayward Mid 6001438300 0.77 Hayward Mid 6001436601 0.75 Hayward Mid 6001435400 0.74 Hayward, Unincorporated Mid 6001436200 0.83 Hayward, Unincorporated Mid 6001435601 0.81 Hayward, Cherryland Mid 6001435500 0.77 Hayward, Cherryland, Mid 6001435700 0.78 San Lorenzo Hayward, Union City, Alameda County Mid 6001435104 0.81 San Leandro Mid 6001432400 0.77 San Leandro, Ashland Mid 6001433200 0.74 Alameda North 6001428000 0.76 Albany North 6001420400 0.81 Berkeley North 6001422800 0.98 Berkeley North 6001422700 0.92 Berkeley North 6001422900 0.88 Berkeley North 6001423602 0.86 Berkeley North 6001422400 0.74 Newark South 6001444500 0.80 Newark South 6001444400 0.71 Union City South 6001440306 0.78 Union City South 6001440200 0.76 Union City South 6001440304 0.74
FINANCIAL RECOMMENDATION AGENDA DATE: 5/18/2021
Subject of Board Letter: Approve Outreach And Engagement Grant Agreements For Emergency
Rental Assistance Program
BY: 2021 FUND: 21712
The use of Designations, as follows:
NAME OF DESIGNATION ORG AMOUNT
The increase (decrease) in anticipated revenue, as follows:
Informational
ORG ACCT PROG PROJ/GR AMOUNT
510710 458900 131,500
ORG TOTAL 131,500
Informational
ORG ACCT PROG PROJ/GR AMOUNT
ORG TOTAL -
GRAND TOTAL ANTICIPATED REVENUE 131,500
The increase (decrease) in appropriations, as follows:
Informational
ORG ACCT PROG PROJ/GR AMOUNT
510710 610000 131,500
ORG TOTAL 131,500
Informational
ORG ACCT PROG PROJ/GR AMOUNT
ORG TOTAL $0
GRAND TOTAL APPROPRIATION $131,500May ____, 2021 Deleted: April
Name
Title
Address
RE: Alameda County Emergency Rental Assistance Program (ERAP)
Outreach Ambassadors Program - GRANT AGREEMENT
Dear Applicant,
Thank you for submitting a proposal in response to Alameda County’s Request for Information (“RFI”)
for Outreach Ambassadors and Application Coordinators for the Alameda County Emergency Rental
Assistance Program (the “Program” or “ERAP”). On behalf of the Alameda County Housing and
Community Development Department (the “County”), it is my pleasure to inform you that a Grant
Award in the amount of $XXXX has been approved for (GRANTEE ORGANIZATION'S LEGAL
NAME) (the “Organization”) to serve as an Outreach Ambassador for the County’s implementation of
the Program. We are very pleased that you will be able to assist the County in its efforts to ensure wide
access of the Program to the County’s most vulnerable rental populations.
As noted in the RFI schedule, the County is currently making determinations for its first round of
Outreach Ambassador Organizations at this time. The County will conduct a second round of funding
determinations for Outreach Ambassadors and Application Coordinators in June 2021. If your
organization applied to serve both as an Outreach Ambassador and an Application Coordinator
Organization, please note that we will retain your application materials to conduct our review process
later this spring, and we will notify you of our funding recommendations at that time.
This letter and the enclosed documents outline the terms and conditions of accepting the Grant Award
from the County. This letter, plus all attachments, constitutes the Grant Agreement. Please read all the
terms and conditions carefully, sign, and return a signed copy of the attached Agreement and the
Checklist (filled in) by no later than May 31, 2021. The Grant Agreement may be signed and submitted Deleted: 7
electronically to HCDAdmin@acgov.org.
The County’s offer of the Outreach Ambassador Grant Award is subject to your organization’s agreement
to the attached OUTREACH AMBASSADOR GRANT AGREEMENT, which outlines the terms and
conditions for the grant award. If Alameda County HCD does not receive the signed Agreement and the
completed Checklist (Attachment A to the Agreement) by May 31, 2021, this Grant Award may be Deleted: 7
revoked. If your organization agrees to these terms, please have an authorized representative sign and
return one copy of this grant award letter and the Checklist (Attachment A). To complete the Checklist,
please fill out the activities your organization completed for each activity category and indicate whether
you have met the requirements for that category. Due to the COVID-19 pandemic, electronic signatures
(e.g., DocuSign, Adobe Sign) or scanned copies of signature pages are permitted. Please email Grant
Agreement to HCDAdmin@acgov.org.
Once the County confirms the Checklist is adequately filled in and signs the Agreement, we will send you
a fully executed copy of the Grant Agreement for your records. We look forward to working with you in
the coming months on the ERAP outreach efforts. Thank you again.
Sincerely,
Michelle S. Starratt
Housing Director
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 1OUTREACH AMBASSADOR GRANT AGREEMENT
The County of Alameda (“County”) and _____________________ (“Organization”), hereby
agree as follows:
1. GENERAL TERMS, CONDITIONS, AND UNDERSTANDINGS
A. County shall provide a grant to Organization in the amount of $ _________ (________
thousand dollars), in exchange for Organization’s services, described below.
B. Organization shall:
1. Use the Grant Award only as specified by the terms, conditions, and understandings of
this Agreement and as specified in the approved activities list attached hereto as
Attachment A and incorporated herein by this reference.
2. Start the activities identified in Attachment A by May 19, 2021 and conclude activities Deleted: 0
no later than November 30, 2021.
3. Maintain records to show and account for the uses of the Grant funds.
4. Allow HCD access to records to verify Grant Award expenditures and activities.
5. Provide written acknowledgment of receipt of payments of Grant Award funds.
6. Repay any portion of the funds not used for the specified purposes.
7. Refrain from use of the funds for any purpose prohibited by law.
8. Cooperate with any efforts of the County to publicize the Outreach Ambassadors Grant
Awards.
9. Comply with reasonable requests for information about ERAP program activities.
10. Meet the terms, conditions and understandings specified in Attachment B attached hereto
and incorporated herein by this reference.
11. Provide proof of insurance as set forth in Attachment C attached hereto and incorporated
herein by this reference.
2. PUBLICITY
The Organization shall include mention of the sponsorship of the ERAP Outreach Ambassadors
Program by the County in any press releases, news conferences, and other media contacts
concerning the Program. All materials developed or published electronically or otherwise by the
Organization in connection with the Program, including electronic emails, social media posts,
brochures, flyers, announcements, or other materials, shall mention this sponsorship and
reference the official name of the Program as “AC Housing Secure”. Logos for Alameda County
Community Development Agency, Alameda County HCD, and Alameda County Housing
Secure suitable for reproduction will be electronically provided to your organization at the
Orientation Session in early May.
3. MANDATORY ORIENTATION SESSION
Two virtual orientation sessions for Outreach Ambassador Organizations will be offered by HCD
during the first two weeks of May 2021. Details on the meeting dates and times will be provided
at a later date. Organization shall attend one of the sessions, as it will provide an overview of the
ERAP, a review of Outreach Ambassador Organization expectations, and a brief orientation to
the Alameda County Housing Secure website (https://www.ac-housingsecure.org/) Electronic
versions of marketing materials and resources and County logos to use in publicity/outreach
efforts will be provided as follow-up to the orientation session.
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 2INVOICING
A. Organizations shall comply with the following invoicing terms and conditions:
1. Organizations may submit for payment of the Grant Award only upon the conclusion of
all activities associated with the organization’s approved proposal as found in
Attachment A.
2. Payment shall not exceed the total amount provided through this Grant Award.
3. Organizations may only submit for one (1) lump sum payment of the Grant Award.
4. Invoice submittal may be made after activities have been completed; however, in no case
may organization request for payment later than November 30, 2021. County has no
obligation to pay any amount to Organization if the invoice is received after November
30, 2021.
5. Due to the ongoing COVID-19 pandemic, the County will accept electronic invoice
submittals and electronic signatures (e.g., DocuSign, etc.)
6. The County will use its best efforts to make payment within thirty (30) calendar days
following receipt, review and approval of invoice and only upon satisfactory
performance of activities under the Grant Award.
7. Payment shall only be issued to the organization that was awarded the Grant Award.
8. Request for payment must include the following documents:
a. An invoice including the total requested Grant Award amount and the
organization’s mailing address
b. Completed Checklist on Attachment A documenting activities completed under
Grant Award.
c. Copies of Supporting Documentation as required on Checklist on Attachment A.
d. A signed, current IRS W-9 form is required to be provided before invoice will be
processed. Organization provided W-9 through RFI submittal. HCD will notify
the organization if an updated W-9 is required.
5. RIGHT TO MODIFY OR REVOKE:
The County reserves the right to discontinue, modify or withhold any payments to be made
under this Grant Award or to require a total or partial refund of any Grant Award Funds if, in the
County’s sole discretion, such action is necessary: (1) because organization has not fully
complied with the terms and conditions of the Grant Agreement; (2) to protect the purpose and
objectives of the Grant Award and/or the Alameda County ERAP; or (3) to comply with the
requirements of any law or regulation applicable to the organization, Alameda County, or this
Grant Award. If Outreach Ambassadors do not fulfill outreach requirements based upon their
funding level described in their Scope of Work and corresponding checklist, they will receive
payments for the level below their contracted amount. If Outreach Ambassadors at the “small”
level do not complete the work, they will not receive funding.
Continued on Next Page
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 3ACCEPTED AND AGREED
TO:
OUTREACH AMBASSADOR ORGANIZATION:
Organization Name Date
Title and Name (PRINT) (SIGNATURE)
COUNTY OF ALAMEDA:
______________________________ _______________________________
Michelle S. Starratt Date
Director, Housing and Community
Development Department
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 4Attachment A - Outreach Ambassador Organization Activities and Checklist
Organization Name: ________________________________
Grant Award Level: $_________
[enter “x”] Amount above includes $1,000 lump-sum for interpretation services
The following deliverables shall be performed and reported by the organization in the Checklist
below:
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 5OUTREACH ACTIVITIES CHECKLIST - $2,000 GRANT LEVEL
Instructions: Fill in this Outreach Activities Checklist. The completed Checklist must accompany the Organization’s Invoice Submittal to the County, along with
back-up documentation as evidence of completed activities. Documentation requirements are listed under the Outreach Metric column.
Organization Name: ________________________________ Organization Mailing Address: ________________________________
Outreach Metric Minimu List and/or describe the Organization’s specific activities completed per Minimum
m each Outreach Metric category. required
Required activities
Activities completed?
for Enter YES or
Grant NO
Level
(per RFI)
Outreach At least 3
Total Number of General Outreach Communications to
publicize ERAP availability and share program
information (such as text blasts, email blasts, personal
outreach, social media share, website share)
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts.
Outreach At least 1
Total Number of General outreach opportunities held in
community about ERAP (such as distributing flyers at a
food distribution or door-to-door, announcing the
program at an event such as a faith service, or
promoting the program during a community meeting)
INVOICE DOCUMENTATION: Description of
outreach efforts. This must include numbers of people
contacted.
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 6Outreach At least
Recruitment 100
(Total number of people / followers you will reach out people up
to through General Outreach Communications) to 250
people
INVOICE DOCUMENTATION: Evidence of number
of people reached through outreach communication.
Application Information Session At least 3
Total Number of Recruitment and Publicity Attempts
specific to publicizing the Information Session (such as
text blasts, email blasts, personal outreach, social media
share, website share)
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts specific to the Information
Sessions.
Application Information Session At least
Total number of people who will attend your hosted 25 people
online Application Information Session
INVOICE DOCUMENTATION: Copies of sign-ups
to hosted session or other evidence of attendance from
information session.
Application Information Session At least 1 Provide dates/times/detail about hosted information sessions.
Total Number of Application Information Sessions
Hosted
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts.
Interpretation (if applicable)
Description of interpretation services provided and
which outreach deliverable the interpretation was
provided for. Specify the languages interpreted for.
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 7OUTREACH ACTIVITIES CHECKLIST - $3,500 GRANT LEVEL
Instructions: Fill in this Outreach Activities Checklist. The completed Checklist must accompany the Organization’s Invoice Submittal to the County, along with
back-up documentation as evidence of completed activities. Invoice documentation requirements are listed under the Outreach Metric column.
Organization Name: ______________________________________
Outreach Metric Minimum List and/or describe the Organization’s specific activities completed Minimum
Required per each Outreach Metric category. required
Activities activities
for Grant completed?
Level (per Enter YES
RFI) or NO
Outreach At least 8
Total Number of General Outreach Communications
to publicize ERAP availability and share program
information (such as text blasts, email blasts, personal
outreach, social media share, website share)
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts.
Outreach At least 2
Total Number of General outreach opportunities held
in community about ERAP (such as distributing flyers
at a food distribution or door-to-door, announcing the
program at an event such as a faith service, or
promoting the program during a community meeting)
INVOICE DOCUMENTATION: Description of
outreach efforts. This must include numbers of people
contacted.
Outreach 250 to
Recruitment 1,000
people
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 8(Total number of people / followers you will reach out
to through General Outreach Communications)
INVOICE DOCUMENTATION: Evidence of
number of people reached through outreach
communication.
Application Information Session At least 4
Total Number of Recruitment and Publicity Attempts
specific to publicizing the Information Session (such
as text blasts, email blasts, personal outreach, social
media share, website share)
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts specific to the Information
Sessions.
Application Information Session At least 50
Total number of people who will attend your hosted people
online Application Information Session
INVOICE DOCUMENTATION: Copies of sign-ups
to hosted session or other evidence of attendance from
information session.
Application Information Session At least 2 Provide dates/times/detail about hosted information sessions.
Total Number of Application Information Sessions
Hosted
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts.
Interpretation (if applicable)
Description of interpretation services provided and
which outreach deliverable the interpretation was
provided for. Specify the languages interpreted for.
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 9OUTREACH ACTIVITIES CHECKLIST - $5,000 GRANT LEVEL
Instructions: Fill in this Outreach Activities Checklist. The completed Checklist must accompany the Organization’s Invoice Submittal to the County, along with
back-up documentation as evidence of completed activities. Invoice documentation requirements are listed under the Outreach Metric column.
Organization Name: ______________________________________
Outreach Metric Minimum List and/or describe the Organization’s specific activities completed Minimum
Required per each Outreach Metric category. required
Activities activities
for Grant completed?
Level (per Enter YES
RFI) or NO
Outreach At least 12
Total Number of General Outreach Communications
to publicize ERAP availability and share program
information (such as text blasts, email blasts, personal
outreach, social media share, website share)
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts.
Outreach At least 5
Total Number of General outreach opportunities held
in community about ERAP (such as distributing flyers
at a food distribution or door-to-door, announcing the
program at an event such as a faith service, or
promoting the program during a community meeting)
INVOICE DOCUMENTATION: Description of
outreach efforts. This must include numbers of people
contacted.
Outreach Over 1,000
people
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 10Recruitment
(Total number of people / followers you will reach out
to through General Outreach Communications)
INVOICE DOCUMENTATION: Evidence of
number of people reached through outreach
communication.
Application Information Session At least 5
Total Number of Recruitment and Publicity Attempts
specific to publicizing the Information Session (such
as text blasts, email blasts, personal outreach, social
media share, website share)
INVOICE DOCUMENTATION: Copies of screen
shots of text blasts, copies of email materials,
documentation of personal outreach, copies of social
media or website posts specific to the Information
Sessions.
Application Information Session At least 100
Total number of people who will attend your hosted people
online Application Information Session
INVOICE DOCUMENTATION: Copies of sign-ups
to hosted session or other evidence of attendance from
information session.
Application Information Session At least 5 Provide dates/times/detail about hosted information sessions.
Total Number of Application Information Sessions (or
Hosted combined
for a larger
INVOICE DOCUMENTATION: Copies of screen information
shots of text blasts, copies of email materials, session for
documentation of personal outreach, copies of social all 100
media or website posts. attendees)
Interpretation (if applicable)
Description of interpretation services provided and
which outreach deliverable the interpretation was
provided for. Specify the languages interpreted for.
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 11Attachment B - Additional Terms and Conditions
1. Independent Contractor. Organization is an independent contractor, not an employee of County. No
relationship of employer and employee is created by this Agreement. Organization is not entitled to County
employment wages or benefits of any kind. County shall not be liable for any acts or omissions by
Contractor nor for any obligations or liabilities incurred by Contractor.
2. Maximum Payment. The maximum compensation payable to Organization pursuant to this Agreement and
for any outreach services contemplated by this agreement is the amount listed on Page 1 of the Agreement
(Paragraph 1.A.) The County shall not be responsible for compensating the Organization for any amounts
in excess of the Grant Award.
3. Cancellation. Either the County or the Organization may cancel this Grant Award at any time upon giving
the other party fifteen (15) calendar days' written notice of such cancellation. In the event of cancellation,
the Organization shall forfeit any right to the Grant Award or any portion of the award.
4. No assignment/transfer of this contract. The Organization shall not assign this Grant Award, or any part
thereof, or any right of the Organization hereunder without the prior written consent by the County’s.
5. Indemnification. To the fullest extent permitted by law, Contractor shall hold harmless, defend and
indemnify the County, its Board of Supervisors, employees and agents from and against any and all claims,
losses, damages, liabilities and expenses, including but not limited to attorneys’ fees, arising out of or
resulting from the performance of services under this Agreement, provided that any such claim, loss,
damage, liability or expense is attributable to bodily injury, sickness, disease, death or to injury to or
destruction of property, including the loss therefrom, or to any violation of federal, state or municipal law
or regulation, which arises out of or is any way connected with the performance of this agreement
(collectively “Liabilities”) except where such Liabilities are caused solely by the negligence or willful
misconduct of any indemnitee. The County may participate in the defense of any such claim without
relieving Contractor of any obligation hereunder. The obligations of this indemnity shall be for the full
amount of all damage to County, including defense costs, and shall not be limited by any insurance limits.
6. Compliance with laws. The Organization agrees to observe all applicable laws including, but not limited to,
anti-discrimination and drug-free workplace requirements. No person shall, on the grounds of race, creed,
color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political
affiliation, or any other non-merit factor, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under this Agreement. The Contractor covenants that it presently has
no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the
performance of services required under this Agreement.
7. Maintain Records. Organization shall maintain records relevant to this Agreement for at least 5 years. The
Contractor shall make available to the County, its authorized agents, officers, or employees, for
examination any and all ledgers, books of accounts, invoices, vouchers, cancelled checks, and other records
or documents evidencing or relating to the expenditures and disbursements charged to the County, and shall
furnish to the County, its authorized agents, officers or employees such other evidence or information as the
County may require with regard to any such expenditure or disbursement charged by the Contractor.
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 128. Entire agreement; modifications. This Agreement, including all attachments, constitutes the entire
agreement between County and Organization relating to the subject matter of this Agreement, and
supersedes all prior written or oral discussions or agreements between the parties. The Agreement may not
be modified except by a written document signed by both parties.
[END OF EXHIBIT B]
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 13Attachment C Insurance Requirements
During the Term of the Grant Agreement (May 18, 2021 through November 30, 2021), and any extension or
modification thereof, the Organization shall keep in effect insurance policies meeting the insurance
requirements specified in the insurance provisions which are attached hereto and incorporated herein by this
reference.
Contractor shall provide Workers' Compensation insurance, as applicable, at Contractor's own cost and expense
and further, neither the Contractor nor its carrier shall be entitled to recover from County any costs, settlements,
or expenses of Workers' Compensation claims arising out of this Agreement.
Alameda County ERAP Outreach Ambassador Grant Agreement
Page 14Alameda County ERAP Outreach Ambassador Grant Agreement
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