ADMISSIONS OFFICER SENIOR SCHOOL - PERMANENT ROLE - JOB DESCRIPTION - AMCIS
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JOB DESCRIPTION ADMISSIONS OFFICER SENIOR SCHOOL – PERMANENT ROLE
WIMBLEDON HIGH SCHOOL
At Wimbledon High School we are proud to do This can only be done, of course within a warm
things differently. We are a high-performing and caring community, where students feel
school for intellectually curious girls – girls supported as they try something new, fail,
who go on to achieve great things, yet who try again and fail better. There is always lots of
remain grounded and who are ready to throw fun to be had along the way, but of course the
themselves into school life. end results speak for themselves: consistently
excellent A Level and GCSE results taking girls
We have been offering an outstanding to a whole variety of university courses and
education since 1880 on our central Wimbledon careers beyond.
site: inspiring lessons encourage edgy thinking
and cross-curricular links foster truly inter- Our co-curricular programme is extensive, so
disciplinary learning that encourages problem that imagination in and out of the classroom is
solving and puts creativity at its heart. fired. Our aim is to prepare confident, fearless
young women, ready for a future where
As the first school to hold a Failure Week, we intellectual agility and resilience will be key.
continue to champion judicious risk-taking. We want our girls to stride out of Wimbledon
High School into the world and shake it up.
JOB DESCRIPTION
S E N I O R S C H OO L A D M I S S I O N S O F F I C E R
JOB PURPOSE • Provide inspiring and informative ad hoc
school tours for parents who are unable to
The Senior School Admissions Officer is
attend Open events (where appropriate),
responsible for effective pupil admissions into
demonstrating an understanding of selling
the Senior School (Years 7-11), from first contact,
skills and the ability to tailor the WHS
through visits, examinations and assessments,
offering to prospective parents’ needs.
to first day at school.
• Manage all aspects of the Entrance
ACCOUNTABLE TO: Assessments (11+) Toolkit Sessions, 1st and
Head of Admissions 2nd Stage Assessments and independently
organise and administer Occasional Vacancy
Examinations when appropriate throughout
JOB DESCRIPTION
the year.
THE SENIOR SCHOOL ADMISSIONS
• Manage the detailed planning and
OFFICER WILL:
organization for successful Admissions
• Provide an approachable and welcoming
events in the Senior School.
response service to enquiries concerning
pupil admissions to the Senior School. • Liaise with, and visit, feeder schools to build
up relationships and request information on
• Own and help direct all aspects of the
applicants where needed. Represent WHS at
Senior School Admissions. Administer all
appropriate future schools events.
prospective families from enquiry through
to enrolment, including responding to • Undertake analysis of entrance examination/
all general questions, administration and test results.
school communications; building up a good
relationship with families.
JOB DESCRIPTION
S E N I O R S C H OO L A D M I S S I O N S O F F I C E R
• Assist the Head of Admissions & Head with ADMINISTRATION
the process of making offers, maintain
• Use the Management Information System
records of responses update the Head on
pupil database for organizational, statistical
responses received and initiate appropriate
and strategic purposes. (SIMS/Open Apply)
follow-up
to responses. • Ensure that all Senior School registrations
and enquiries are administered efficiently
• Oversee the GDST new pupil process
and accurately within agreed response
ensuring all payment, billing, academic and
targets.
pastoral needs are met before enrolment.
• Ensure the accurate and timely set up
• Provide relevant teaching and admin staff
of each new Senior Admissions season
with the required documentation relating to
including, updating Open Apply, online forms
new pupils and their induction.
and database maintenance.
• Maintain pupil records and databases as
• Close liaison with the Head of Admissions
required by the Head/GDST.
and Junior School Admissions Officer to
• Pro-actively compile statistical information ensure consistent implementation of GDST
for marketing purposes and in response Admissions policy and database processes.
to GSA/ISI requests. Keep the Registrar
regularly updated with Senior School
applications and pupil statistics. TRAINING & DEVELOPMENT OF
SELF AND OTHERS
• Liaise with HOY Y7 and other staff to ensure
the timely updating of all Y7 Pupil induction
• Regularly review own practice, set personal
materials and ensure they are kept up to date
development targets and take responsibility for
on Open Apply.
own continuous professional development.
• Demonstrate detailed and comprehensive
knowledge of the school – curriculum, co-
curricular activities and aspects of wider
school life – becoming an ambassador for
WHS and fully contributing to the positive
promotion and marketing of the school and
the GDST in the local and wider community.
JOB DESCRIPTION
S E N I O R S C H OO L A D M I S S I O N S O F F I C E R
GENERAL REQUIREMENTS • Engage actively in the performance review
process
ALL SCHOOL STAFF ARE EXPECTED TO:
• Adhere to policies as set out in the GDST
Council Regulations, Notes of Guidance and
• Work towards and support the school vision
GDST circulars
and objectives as outlined in the School
Strategy Plan • Undertake other reasonable duties related to
the job purpose required from time to time.
• Support and contribute to the school’s
responsibility for safeguarding students
• Work within the school’s health and safety REVIEW AND AMENDMENT
policy to ensure a safe working environment for
• This job description should be seen as enabling
staff, students and visitors
rather than restrictive and will be subject to
• Work within the GDST’s Diversity Policy to regular review.
promote equality of opportunity for all students
and staff, both current and prospective
• Maintain high professional standards of
attendance, punctuality, appearance, conduct
and positive, courteous relations with students,
parents and colleagues
JOB DESCRIPTION
S E N I O R S C H OO L P E R S O N S P E C I F I C AT I O N
• Evidence of a pro-active approach to planning
and prioritising work, with the ability to use
EDUCATION AND TRAINING initiative appropriately.
The successful candidate will have the following • Able to maintain a high work rate and to juggle
key skills and attributes: a range of tasks and competing priorities.
• Excellent ICT skills e.g. confident and adept in
ESSENTIAL
use of Word, Excel, Power point, OneDrive and
• Excellent written and spoken English database input.
• Good IT skills • Good telephone manner and ability to deal with
callers and visitors in a calm and courteous way.
DESIRABLE
• Sufficient numeracy to deal with statistical data.
• Educated to degree level standard or
equivalent • Accuracy and attention to detail.
EXPERIENCE ATTITUDE/APPROACH
ESSENTIAL ESSENTIAL
• Experience of a sales or customer- • A high level of personal integrity, with proven
facing environment demonstrating an experience of handling sensitive situations with
understanding of a customer service tact and diplomacy and with complete respect
approach and selling skills. for confidentiality.
DESIRABLE • Empathetic approach towards parents going
through the admissions process.
• Experience of the admissions process in
an independent school • Drive, energy, stamina, enthusiasm
• A willingness to give generously of their time
to participate in and support school events /
activities to ensure understanding of WHS and
SPECIAL ABILITIES our offer is constantly up-to-date.
AND APTITUDES • An enjoyment of working with and being in the
ESSENTIAL company of children.
• Excellent interpersonal and communications • Professional and friendly demeanour.
skills including the ability to relate well to • Well-groomed, with dress standards and
people on all levels with sensitivity, tact and appearance appropriate to the role.
diplomacy.
• Flexible and able to work as part of a team.
• School Ambassador, ensuring a customer
service approach to Admissions and that
parental needs are matched to the WHS offer
including the ability to give inspiring tours of
the senior school.
• First class organisational and administrative
skills, with the ability to remain calm under
pressure and work autonomously to tight
deadlines.L OC AT I O N
P
P
Wimbledon High School is conveniently situated parks marked on the map and allow plenty of
in the heart of Wimbledon. time. Parking in Mansel Road and surrounding
The station is a few minutes’ walk away, serving roads is limited to a few metered bays.
National Rail, London Underground and Tramlink. We regret that there is no visitor parking
Buses 93, 493, 200, 57 and 131 stop nearby. available on the school site.
If you are driving to Wimbledon to visit the Our playing fields are at Nursery Road, a ten
school, please use one of the two public car minute walk down Worple Road.
Wimbledon High School Head Contact
Mansel Road, London, SW19 4AB Ms Fionnuala Kennedy T 20 8971 0900
wimbledonhigh.gdst.net E info.@wim.gdst.net
The Girls’ Day School Trust is a Limited Company. Registered in England No. 6400. Registered Charity No. 306983. www.gdst.netYou can also read
