Action Plan on Preventing & Responding to Sexual Misconduct & Harassment - GMIT
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Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
GMIT is committed to providing a working and learning environment
that is Safe, Respectful, Supportive and Positive.
GMIT condemns all levels of sexual violence and harassment and promotes a campus culture based on respect, dignity and integrity for all students, staff and visitors.
GMIT believes in the objectives outlined in the Framework for Consent - Ending Sexual Violence and Harassment in Irish Higher Education Institutions and is committed to
achieving positive change under the four key outcomes:
1. Institutional Culture
2. Institutional Processes: Recording
3. Institutional Processes: Policy
4. Targeted Initiatives
This Action Plan has been developed by the Institute Working Group for Preventing and Responding to Sexual Misconduct and Harassment.
Its sets out institutional actions that will address sexual misconduct and harassment and outlines GMIT’s commitment to the implementation of the Consent Framework.
Working Group Members
Mary Nestor (Equality, Diversity & Inclusion) (Co-Chair) Colin Kearney (Students’ Union) Dervla Fahy (Student Services)
Debbie Molloy (Student Services) (Co-Chair) Paula Cannon (Human Resources) Daniel Caldwell (Student Services)
Dr Mossy Kelly (School of Science) Maura Gilligan (Human Resources) Erin Carroll (Student representative)
Dr Michael Hannon (Registrar) Monica Megraw (Student Services) Michelle Caulfield (Galway Rape Crisis Centre)
Dr Trevor Clohessy (School of Business) Anita Mahony (Student Services/Healthy Campus) Bernadette Larkin (Student Services)
Roisin Murphy (Student Mentor) Kevin Gyves (School of Design & Creative Arts)
This plan is endorsed by GMIT’s senior management team.
1
Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Glossary of Terms
APS Approved Programme Schedule
ART Anonymous Reporting Tool
CUA Connacht-Ulster Alliance
EDI Equality, Diversity, and Inclusion
GMIT Galway Mayo Institute of Technology
HEA Higher Education Authority
HR Human Resources
LIS Learning & Innovation Skills
NUI National University of Ireland
PCHEI Psychological Counsellors in Higher Education in Ireland
PRSMH Preventing and Responding to Sexual Misconduct and Harassment
SCS Student Counselling Service
SU Student’s Union
THEA Technological Higher Education Association
ToR Terms of Reference
VLE Virtual Learning Environment
WG Working Group
WGPRSMH Working Group for Preventing and Responding to Sexual Misconduct and Harassment
2
Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
1. Institutional Culture
A member of HEI senior 1a Assign responsibility for work Registrar is a member Registrar March 2021 Responsibility assigned
management team will in this area to a member of the of WGPRSMH. and formally notified
have responsibility for the institution’s senior management. to senior management
implementation of the team and Governing
Framework Body.
1b Create a publicly accessible Subgroup has surveyed other Culture Subgroup Feb 2021
webpage on the institution’s HEI websites on Consent.
approach to preventing sexual
Subgroup has drafted Culture Subgroup March 2021
violence and harassment in
content for website.
an easy-to-find area of the
institution’s website. This Due to commence construction Marketing Office
webpage will formally state senior in collaboration with Marketing
management’s support for, and in late March 2021.
leadership of work in this area. Pilot website with staff/student Marketing Office/ April 2021 Webpage checks
user group before it goes live; Culture Subgroup and updates logged
amend/edit based on feedback on agreed dates.
Webpage launched and
announced to all staff
& students by member
of senior management
responsible.
1c Review this webpage at least once May 2021
per semester and update to reflect
any noteworthy developments.
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Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
1. Institutional Culture
HEIs will establish 2a Form an institutional working WGPRSMH has been formed. Registrar Jan 2021 Balanced
an Institutional group, achieving balanced Baseline membership is representation
Working Group to representation. representative in terms of across staff and
coordinate Framework gender balance; involvement student body
implementation. This of all major academic achieved. Future
will be comprised of key faculties or units; inclusion of membership will
stakeholders including underrepresented/marginalized be compared
academics, support groups, and external liaison. to this baseline
services, administration, representation.
GMIT was represented on
and student’s union
the THEA working group
and will ensure due
for promoting consent and
regard to balanced
preventing sexual violence
representation, in
working group by the Student
particular, representation
Services Officer.
of groups especially at risk
of experiencing sexual
violence and harassment;
women, those with
disabilities, ethnic
minorities, and LGBT.
2b Agree Terms of Reference with Approved. Co-Chairs WGPRSMH 9 Feb 2021 Terms of Reference
Working Group members. agreed & timeline
for review set.
Set timeline for review of ToR. Agreement to review ToR on an Co-Chairs WGPRSMH February 2022 Conduct review
annual basis. of ToR, amend
as required.
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Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
1. Institutional Culture
Liaison and partnership 3a Collate, design & disseminate Information is provided Student Counsellors/ Ongoing Logged date(s) of
with external specialist information for staff & students in existing workshops. Student Services dissemination to
agencies to ensure on external and internal services Officer/& HR staff & students.
effective engagement with & the roles that they fulfil in
external structures. responding to sexual violence.
This will include on-campus
posters, website download,
orientation packs, induction
slides, student accommodation
welcome packs, social media
advertising, induction pack for
new staff, etc.
3b Check/update this information Student Counsellors/ Ongoing Logged date(s)
annually in advance of the start Student Services of information
of the academic year. Officer/& HR being checked &
disseminated to
all staff & students.
3c Include Consent/Sexual Violence/ President’s April 2021 Increased awareness of
Harassment as a topic in the staff meeting consent amongst staff.
President’s ‘All Staff ’ teams
meeting.
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Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
2. Institutional Process Recording
HEIs will create an easy 4a GMIT will participate in National GMIT students participated Student Services/HR % Response rate will
to use system for students Surveys (e.g. HEA survey in April) in the NUI Galway Sexual establish base line data.
and staff to disclose and to establish a baseline awareness of Experiences Survey.
report incidents, which reporting mechanisms. Questions
would be reflected in a will be included in the biennial
high level of awareness EDI Survey.
and understanding
among both students
and staff.
4b Develop a guidance document Registrar’s Function/ By September New Procedures
for staff receiving a disclosure/ HR Function 2021 approved by Executive
complaint. Board and Governing
WG for Reporting
Body.
4c Promote procedures for All staff and student Ongoing Awareness levels of
reporting of sexual misconduct responsibility to be new policy will be
(embed in Welcome Programme aware of these policies measured in Q2 in
etc). and to promote them. 2022 in EDI/Athena
Swan Survey.
4d Implement an Anonymous GMIT (with the CUA and Student Counsellor By September GMIT will have the
Reporting Tool (ART) named PCHEI) were successful in a represented GMIT 2021 “Speak Out” system
“Speak Out” to report incidents of funding call to introduce an on the WG. available for staff and
sexual misconduct when available. anonymous reporting tool. students to report
GMIT are participating on the incidents of sexual
working group to design and misconduct and
implement this system. harassment.
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Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
2. Institutional Process Recording
4e Raise awareness among all staff Student Services, Annually Numbers using the
and students on the availability HR and the WG starting in reporting system will
of the anonymous reporting tool for preventing and Q4 2021 increase
“Speak Out”. Provide training on responding to sexual
how to use the system and educate misconduct and
relevant stakeholders on the harassment.
importance of recording incidents
of sexual misconduct.
4f Map processes for formal Student Services, HR, By September Reporting processes
reporting on flowcharts, clearly and the reporting 2021 will be visible on the
illustrating all potential response subgroup for preventing consent section of the
pathways. and responding to website and on the
sexual misconduct student hub
and harassment
(WGPRSMH).
4g Training for relevant staff Student Services, HR, Ongoing
on reporting mechanisms. and the reporting
subgroup for the
preventing and
responding to
sexual misconduct
and harassment
(WGPRSMH)
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Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
2. Institutional Process Recording
The reporting system is 5a Recruit a wide-ranging A subgroup of the WGPSMH PRSMH Subgroup January 2021 Subgroup
compatible with reporting institutional working group, for Reporting is established on reporting. with balanced
party/survivor rights, including counselling service & representation
Membership: Student
cognisant of the needs representatives of relevant external will meet quarterly.
Counsellor
of vulnerable groups, specialist agencies.
and has the confidence Chaplain
The reporting subgroup of the
of the higher education Student Affairs Manager
WGPRSMH will be expanded:
community.
Target Membership: Group to
be expanded to include external
representative, representation
from vulnerable groups including
LGBT+ and disability.
This group will have responsibility May 2021 Data Capture and
for providing feedback on all retrieval processes
reporting mechanisms i.e, ‘Speak implemented,
Out’/Formal GMIT Grievance/ monitored, and
Complaints. reported on.
Targeted Meetings: Subgroup will Quarterly
meet quarterly.
5b Reporting mechanisms regularly Registrar/HR Function/ Annually Group meets annually
reviewed. PRSMH Subgroup and reviews reporting
on reporting. mechanisms and
implements any
recommendations
for improvement.
8Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
2. Institutional Process Recording
5c Put in place comprehensive Disability Service/ February 2022 Alternative/additional
disability adaptations for in- Student Services/HR. arrangements
person and remote reporting for disclosure are
and offer internal and external advertised on the
supports. webpage for Consent.
Institutions shall record 6a Analyse 6 monthly data from WGPRSMH – Bi-annually Data will be
statistics on harassment, the anonymous-reporting tool. Subgroup on reporting. from date of available to report on.
assault, and rape and implementing
report them in the context ART
of their strategic dialogue
with the HEA.
6b Add relevant questions to any Subgroup on reporting EDI survey Relevant questions
existing annual EDI or other to work with EDI is deployed will be included
surveys of students/staff. manager and SU. Biennial relevant surveys.
6c Summarise high-level data on WGPRSMH – Annually Data will be
disclosures/formal reports made. Subgroup on reporting. reported to
senior management
and the Governing
Body annually.
6d Monitor the number of contacts WGPRSMH – Annually
made to designated contact Subgroup on reporting.
people.
6e Establish a team of designated Working group September A group will be
contact persons to receive for preventing and 2021 established and
disclosures. responding to sexual contact details
misconduct and will be published.
harassment.
9Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
3. Institutional Processes Policy
Dedicated policies of 7a Review existing policies in light Subgroup of GMIT’s WGPSMH Subgroup on policy/ Feb 2022 Updated policy
breadth and depth of THEA, IUA and other good- established to review relevant HR/Office of the approved and
consistent with the practice guidelines to ensure that policies. Registrar published.
Framework aims policies clearly addressing sexual
referencing IUA/THEA violence and harassment are
guidelines and policies available and published.
where appropriate.
Form a subgroup to review Preliminary contact Subgroup on policy April 2021 to Updated policy will be
relevant policy across the CUA to made with CUA partners – January 2022 approved and published
align existing policies and embed outline membership agreed. across the CUA.
values of the consent framework. First meeting expected in April
Baseline awareness
Develop a common CUA policy 2021 and quarterly thereafter.
levels of new policy
for preventing and responding
will be established in
to sexual misconduct and
Q2 in 2022 in EDI/
harassment.
Athena Swan Survey.
RE 4b above: Update existing
September Updated procedure
complaints procedure with
2021 approved and
guidance on recording.
published.
Annual review of common
Policies have review date HR/Office As outlined Recommendations
CUA policy conducted.
agreed in policy document. of the Registrar in policy from review will be
document documented and
changes implemented
to ensure the policy
remains up to date
and fit for purpose.
Policies are explicitly 8a Identify who is responsible for HR Manager identified as HR Manager Legacy/ Map of reporting
linked to clear lines of responding to staff disclosures of primary contact responsible existing lines published on
responsibility, active sexual violence and harassment, for responding to disclosures institution’s website
responses, institutional for reporting. from/against staff. [provide URL].
reporting, and regular
review.
10Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
3. Institutional Processes Policy
8b Identify who is responsible Student Services including Counsellor/ Legacy/ Map of reporting
for responding to student Counsellor/Chaplain/Nurse are Chaplain/Nurse existing lines published on
disclosures of sexual violence primary contact responsible for arrangement institution’s website –
and harassment, for reporting. responding to disclosures from/ provide URL.
against students.
8c Members of WGPSMH Training booked for April 2021. Members of the April 2021 Improved capacity
undertaking disclosure training. WGPSMH within the Institute
to receive and respond
to disclosures.
8d Map reporting line(s) between In progress Co-Chairs WGPSMH April 2021 Organisational Chart
the Working Group’s Chair and approved as part of
membership, the institution’s the ToR of WGPSMH.
President and senior management
team, and the Governing Body.
Policies include guidelines 9a Include the mapping and Existing complaints procedure/ Student Services, HR, Sept. 2021 The following
for addressing Staff and reporting processes in the grievance procedure available and the policy subgroup indicators relate to
student complaints, policy, for formal reporting online on the student hub and of the WGPRSMH both 9a and 9b – Web
including transparency on flowcharts, which clearly the staff portal. content launched and
for all involved. illustrate all potential response announced to all staff
pathways. & students by member
of senior management
responsible.
11Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
3. Institutional Processes Policy
9b On the website, include Policy subgroup/ Sept. 2021 Baseline awareness
information on the purpose Reporting subgroup/ levels of existence and
of anonymous information Data Protection Officer purpose of reporting
gathered through the anonymous- tool will be established
reporting tool. Create a Privacy in Q2 in 2022 in EDI/
Notice explaining how this Athena Swan Survey.
information will be analysed
and used institutionally.
Action linked to 4e.
Policy implementation is 10a Prepare an agreed template for Draft template has been Co-Chairs of May 2021 Template approved
supported by compiling reporting to the Governing Body, prepared. WGPRSMH by working group.
relevant information, noting data collated and initiatives
leadership of high level proposed and/or implemented.
HEI officer, and through
the appropriate structures,
an annual report on
institutional initiatives
and data to the Governing
Authority.
10b(I) Present the action plan to Co-Chairs of 16/3/2021 Endorsement and
Executive Board for approval. WGPRSMH support of senior
management team and
10b(II) Present the action plan to April Meeting
Governing Authority.
Governing Board.
10c Introduce annual reporting to the WG to provide report April/May Report presented
Governing Body on preventative to Executive Board and 2022 to Governing Body,
and response measures to sexual the EDI subcommittee as scheduled, with
violence and harassment. of Governing Board. feedback sought on
next steps.
12Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
HEIs will provide direct 11a Continue to make consent GMIT have been offering Student Services Offering Minimum increase
student-facing activities programme (workshops and workshops since 2014. Since consent of 20% (150 students)
including workshop/ eLearning module) available to 2019 the online workshop programme attending consent
classes that promote an first year students, through various has been presented to over in Semester 1 workshops annually
understanding of consent; routes, building upon numbers 1500 students. This year 24 each year. up to Q4, 2024.
student understanding from previous year. workshops were offered to
Analysis of data
and skills for speaking all first years between October
illustrates evidence
up and calling out 2020 and January 2021 with
of high levels of
unacceptable behaviour. an attendance of 603 students.
engagement by
target cohorts.
11b Roll out consent programme to 7 additional workshops offered Student Services Offering Numbers attending
remaining cohorts across years to all students in January/ multiple from years 2-6 should
to 2-6 (including postgraduate February 2021. Total of 393 deliveries decrease as numbers
students). students (all years) attended. of consent of year 1 attendees
programme increases.
in Semester 1
For 2022 to 2024 years
each year.
2-6 attendances should
increase by 10% on
2021 number of 393.
Analysis of data
illustrates evidence
of high levels of
engagement by target
cohorts.
13Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
11c Pilot e-learning module with In discussion with NUIG and Student Services End of 50% of students on
a specific academic programme learning technologist in GMIT semester 2 the selected pilot
as a pilot. to upload programme to our 2021 academic programme
VLE. complete the training.
Evaluation and
feedback provided to
programme provider –
NUI Galway.
11d Offer UCC Bystander Student Services in Oct/Nov 2021 25% of targeted
Intervention training for targeted collaboration with students complete
students – SU Class reps, PASS Students Union. Bystander training.
Leaders, year 3 and year 4 of social
care programme.
11e Desirable Student Services 2022/2023 Launch of
Develop ‘Active*Consent’ Active*Consent
Award (completion of all Award.
training workshops/sessions).
11f Desirable Vice President for 2023/2024 Inclusion of
Embed consent programme Academic Affairs Active*Consent
into the curriculum, via LIS programme in the
and delivered by lecturers. APS for LIS.
14Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
Ongoing messaging to 12a Prepare annual plan for Social Media campaign Student Services September Creation of plan
disseminate information communications and promotions day on why consent is so and Students Union, 2021 by September 2021.
consistent with the (consent/bystander etc.) linking important held during collaborating with
Promotion/campaigns
Framework aims for to institutional, national or week 3 of “First5weeks” external specialist
held in line with
cultural change and worldwide events, campaigns etc., agencies.
Weekly social media promotion dates detailed in
awareness. e.g. 16 days of activism against
each Tuesday during the first communications plan.
gender-based violence, Sexual
semester on Consent run by
violence/Sexual Assault week,
Healthy Campus.
SHAG week, First 5 weeks etc.
Branding – hoodies and masks.
Masks given to students in
Semester 1. Remaining masks
issued to students in Student
accommodation close to the
college.
2 students have designed pull up
stands that will be issued to all 5
campuses.
#GMIT40DaysofLent Healthy
Campus campaign – (19th
March) challenge set for
students to watch 4 ‘Consent’
videos and share the video they
think get the message across
most effectively.
12b Create GMIT Consent standalone Student Services in September Social media platforms
social media platforms (see NUIG collaboration with 2021 created by September
Active Consent for example) which Healthy Campus Co 2021.
requires student contribution and Chair.
Weekly use of
tagging relevant internal services
platforms to promote
and external agencies.
campaigns.
15Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
12c Publish a list of staff who are Disclosure training arranged for Student Services Before Webpage checks and
trained, and agree, to receive the WGPRSMH in April 2021. September updates completed at
HR
disclosures update regularly. 2021 the beginning of each
EDI semester.
In collaboration with
Marketing Office
12d Regularly update GMIT Website, Work has commenced on Student Services Before Checks and updates
Student Hub and Staff Portal Consent Webpage due to launch September completed at the
HR
with information relevant for in April 2021. 2021 beginning of each
each specific portal. Information EDI semester.
includes, policies, procedures etc. In collaboration
with Marketing Office
and IT Services
12e Desirable Student Services 2022/2023 Hosting of Consent
Host a stand-alone Consent Week.
Student’s Union
Week in collaboration with SU,
HR and GRCC. HR
HEIs will create and 13a Implement NUIG’s 15 minutes HR and EDI in October 2021 All new members of
implement an education (general awareness) disclosure collaboration with staff complete general
plan to ensure all staff training as part of new staff Staff Development awareness training.
and relevant students induction. Office
have at least a minimal
agreed understanding
and capacity to support
students; create and
implement a training plan
for staff and students who
contribute to initiatives
and services.
16Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
13b Roll out general awareness HR and EDI in Starting Target of having
education programme to collaboration with CPD 2021/2022 reached 40% of staff
remaining staff building by 2023/2024.
on each year.
13c Offer Active*Consent briefing EDI 2021/2022 Briefing given to
by NUIG team to Management Management Group,
Group, Executive Board and Executive Board and
Academic Council. Academic Council.
13d Implement GRCC/NUIG Disclosure Training dates Student Services April 2021 50% of working group
disclosure training for agreed with GRC complete 6-hour
Working Group. April 7th/8th 2021. training session.
13e Implement GRCC/NUIG A small number of staff have Student Services October/ 20% of targeted staff/
disclosure training for already received disclosure relating to SU, class November students undertake
frontline/key staff – student training as part of pilot reps, PASS leaders 2021 to Q4, disclosure training.
services staff, SU, class reps, initiatives in collaboration with 2024
HR relating to staff in
PASS leaders, Management NUI Galway. The WGPRSMH
collaboration with Staff
Group, Executive Board, are booked in to receive the
Development Office
Graduate Mentors, HR staff. training in April.
13f Offer GRCC/NUIG disclosure HR and EDI in 2022/2023 Additional 5% of staff
training for interested staff – collaboration with Staff undertake disclosure
academic, specific PMSS etc. Development Office training.
13g Issue disclosure card to all Student Services October 2021 Disclosure card online
students and staff and make relating to students via website, Student
available online. Hub and Staff Portal.
HR relating to staff
Physical copies onsite
when permissible.
17Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
13h UCC Bystander Intervention HR and EDI in 2021/2022 20% of targeted staff
training for targeted staff – collaboration with Staff undertake Bystander
student services staff, WG Development Office. training.
members, Management Group,
Graduate Mentors and HR staff.
13i Further rollout of UCC Bystander HR and EDI in 2022/2023 15% of staff offered
Intervention training to staff collaboration with Staff training undertake
including Executive board, Development Office. training.
academic, PMSS.
13j Include NUIG general awareness HR and EDI in October 2021 Content available
education programme on the new collaboration with Staff on new staff induction
staff induction site. Development Office. site by October 2021.
13k Offer online workshops on These are arranged for Q2 HR and EDI in Ongoing to Workshops scheduled
sexual violence and its impact in 2021. collaboration with Staff 2024 annually.
for interested staff. Development Office
and Student Services.
13l Desirable HR and EDI in 2023/2024 Monitor attendance
Implement specialist guidance collaboration with Staff of staff attending
and training for staff who work Development Office. specialist training.
with or respond to disclosures,
e.g. investigator training.
13m Desirable HR and EDI in 2022/2023 Monitor attendance
Promotion of external conferences collaboration with Staff of staff attending any
& training courses to staff. Development Office. training/conference.
18Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
HEIs will create and 14a Develop an Oracle report to Reporting Office/
implement a system for record and track participation Student Services.
measuring effectiveness of with various initiatives.
initiatives.
14b Conduct short survey with Student Services in Complete Data disaggregated
students/staff on whether they collaboration with EDI. survey each by gender, discipline
are aware of services, how to make November and other relevant
disclosures, report, complaints criteria will enable
and counselling and advocacy etc. identification of
cohorts that require
further targeted
intervention.
Survey completed
and actions taken
based on feedback.
Use results of surveys in existing Student Services/HR/ 2021/2022 Access to and use
workshops/training provided EDI of results of surveys
by NUIG/UCC etc. to ascertain from consent
satisfaction levels and effectiveness programmed by NUIG
of workshops and education and UCC.
Student Services/HR/
awareness initiatives and use
EDI Improvements
to identify improvements and
identified and
targeted groups which may need a
response identified.
tailored response e.g. international
student, LGBT+.
14c Conduct survey with staff on HR 2022/2023 Use initially
training needs, monitor and to set baseline.
EDI
use to make decisions.
Use data to make
decisions on training
needs.
19Action Plan on Preventing & Responding to Sexual Misconduct & Harassment Galway-Mayo Institute of Technology
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
14d EDI to include a section on EDI 2021/2022 Use initially
sexual violence and harassment to set baseline.
in the EDI survey to staff and
In subsequent survey’s
students.
use to set targets.
Increased levels of staff
awareness.
14e Desirable Student Services 2021/2022 Inclusion of GMIT
Collaborate with NUIG/UCC etc. specific questions.
to include survey questions at end
of consent programmes to meet
GMIT information requirements.
HEIs will provide 15a Publish a list of people (multi- Student Services Before Webpage checks
accessible, trauma- disciplinary) who have received September and updates made
informed services; for trauma-informed training plus a 2021 and at beginning of each
supporting student list of external agencies such as twice yearly semester.
disclosure, reporting GRCC, sexual assault treatment
and complaints, and for unit etc. on public website.
counselling and advocacy.
15b Clear signposting of where HR relating to staff Before Webpage checks
students and staff can find September and updates made
Student Services
info on disclosing, reporting, 2021 at beginning of each
relating to students.
complaints, supports and semester. (website,
‘safe spaces’. student hub, staff
portal).
20Galway-Mayo Institute of Technology Action Plan on Preventing & Responding to Sexual Misconduct & Harassment
Relevant Consent Action Action Progress to Date/ Person Responsible Timeframe Success Indicator
Framework Outcome No. Milestones achieved (start/end)
4. Targeted Initiatives
15c Identifier/sticker for office doors Student Services in Before Design, printing,
and digital signature to identify collaboration with HR/ September and display of physical
staff/students trained to receive EDI. 2021 identifier/sticker for
disclosures. buildings/offices of
identified staff.
Design, creation and
use of digital signature
by identified staff.
Info on identifier/
sticker available on
relevant section of
website/student hub/
staff portal.
15d Desirable Student Affairs 2022/2023 Set baseline data
Conduct survey with SCS to Manager/Student with initial survey.
identify needs e.g. portion of Counsellors
Use data to set targets
counselling staff who have and improvements.
received training in supporting
survivors of sexual assault, any Repeated every
specialist CPD they need, evaluate 2 years to track
satisfaction levels of counselling progress in resolving
staff with existing institutional any issues raised.
referral pathways, assess overall
capacity to respond to students’
requests for counselling in
timely manner, seek aggregated/
statistical information from local
Rape Crisis Centres on students’
attending their service.
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