2021 SPRING CROSS COUNTRY CHAMPIONSHIP HANDBOOK - March 22, 2021 Hosted by Pacific Union College * Angwin, CA - California ...
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OFFICIAL
3/10/21
2021 SPRING
CROSS COUNTRY
CHAMPIONSHIP
HANDBOOK
March 22, 2021
Hosted by Pacific Union College * Angwin, CA
S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
CONTENTS
1.0 Championship Staff 2
2.0 Dates & Deadlines 3
3.0 Pacific Union College Map 4
4.0 Campus and Course Maps 5-7
5.0 Operations
5.1 Automatic Qualification / Format 8
5.2 Awards & Presentation 8
5.3 Bylaws 8
5.4 Cancellation of Event 8
5.5 Champions Character 8
5.6 Coaches Conference Call 9
5.7 Competition Committee 9
5.8 Course Site 9
5.9 Distances 9
5.10 Eligibility 9
5.11 Entry Fee 9
5.12 Exceptions 9
5.13 Finish Line Protocl 9
5.14 Hotels 10
5.15 Hydration 10
5.16 Lunch – Post Race 10
5.17 Masks 10
5.18 Meetings – Coaches, Mandatory 10
5.19 Parking 10
5.20 Participant List 10
5.21 Participants, Number Allowed 11
5.22 Participation, Team Requirement 11
5.23 Practice Time / Course Viewing / Sunday 11
5.24 Race Order 11
5.25 Registration 11
5.26 Results & Reporting 11
5.27 Screening Protocol 12
5.28 Spectators 12
5.29 Sports Medicine 12
5.30 Start Times 12
5.31 Starting Line Assignments 12
5.32 Testing / COVID 12
5.33 Tiebreaker 12
5.34 Timing & Timer 13
5.35 Uniforms 13
Appendix 1 – Participant List 14
Appendix 2 – PUC Attestation Forms 15-16
1
S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
1.0 CHAMPIONSHIP STAFF
CALIFORNIA PACIFIC CONFERENCE www.calpacathletics.com @cal_pac
Commissioner Don Ott dott@calpacathletics.com 510-460-9470
510-432-7699 ©
Sports Information Matt Davis sid@calpacathletics.com 916-505-6549 ©
Timer Eric Bauer, Alliace Race Timing 916-712-3993
PACIFIC UNION COLLEGE ATHLETICS
Director of Athletics Richie Silie rsilie@puc.edu 707-965-6349
301-275-6014 ©
Assistant AD / SID Melissa Barton mebarton@puc.edu 303-886-4054 ©
PUC Health Services Sandy Sargent 707-965-6339
CSUM Athletic Trainer Natalie Brown nbrown@csum.edu
Embry-Riddle Trainer Stan Johnston johnst4@erau.edu
Cross Country Coach Dan Muhic dpmuhic@puc.edu 707-277-8121
KEY LOCAL NUMBERS
PUC Health Services 707-965-6339
707-965-6789
Angwin Volunteer Fire 707-965-2468
Adventist Hospital, St. Helena 707-963-3611
Hos==
2
S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
2.0 DATES & DEADLINES
Mar. 15 (Mon) Coach Pre-Event ZOOM Conference (1:00 PM)
https://zoom.us/j/99374777043?pwd=c25OVWFELytpVlphWTNOMUpNMHUydz09
Mar. 15 (Mon) Final Participant document due to Cal Pac (4:00 PM)
Mar. 15 (Mon) Champions of Character nomination due to Cal Pac (4:00 PM)
Mar. 16 (Tue) Participant Entry/Registration Deadline: Direct Athletics online
Mar. 21 (Sun) Team Practice Times / COVID Testing (12 Noon – 4:00 PM)
Mar. 22 (Mon) Coaches Meeting – Registration Area (8:00 AM)
Mar. 22 (Mon) Cal Pac Cross Country Championships at Pacific Union College
April 9 (Fri) NAIA Championships – Cedar Rapids, IA
RACE DAY TIMELINE
7:30 am PUC Staging Area open for team screening
8:00 am Sports Medicine available
8:30 am Race bib check-in / Pick up
9:50 am Women Report to Starting Line
10:00 am Women’s 5 K Race
10:50 am Men Report to Starting Line
11:00 am Men’s 5K Race
Awards (following protest period)
All times PDT
3
S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
3.0 PACIFIC UNION COLLEGE CAMPUS
Pacific Union College
1. Angwin Plaza: 20. Pacific Auditorium: 33. West Hall: 47. Winning Hall:
Ace Hardware Exercise Science Education Women’s Residence
College Bookstore Fitness Center Health Services 48. Discoveryland
Market Gymnasium 34. West Hall Annex Children’s Center
Washette Weight Room 35. Stauffer Hall: 49. Facilities Management
2. Post Office 21. Swimming Pool Alice Holst Theater 50. Recycling Center
3. Career & Counseling 22. Public Safety English 51. Plant Services
Center 23. Chan Shun Hall: 36. Amphitheater 52. Mobile Manor
4. Dental Building Academic Administration 37. Storage Area 53. Landscape
5. Credit Union Academic Advising 38. Newton Hall: 54. Court Place Apartments:
6. Tennis Courts Chemistry Men’s Residence Student Family Housing
7. Athletic Field: Mathematics 39. Grainger Hall: 55. Nichol Hall:
Hardball and Softball Fields Physics & Engineering Men’s Residence Men’s Residence
Sand Volleyball Courts President’s Office 40. Clark Hall: 56. McReynolds Hall:
8. Brookside Park: 24. Davidian Hall: Biology Women’s Residence
Student Family Housing Nursing & Health Sciences Wilmer Hansen Collection 57. Virgil O. Parrett Field:
9. College Chevron Psychology & Social Work 41. Irwin Hall: Flight Center
10. Athletic Track & Field 25. Teaching & Learning Center Business Administration & 58. Young Observatory
11. Press Building: 26. Dining Commons: Economics 60. Prayer Chapel
Copy Center Cafeteria Communication 61. Cogeneration Plant
Estate Planning Campus Center History
Mail Services Student Association Offices World Languages & Cultures
12. Custodial: 27. Rasmussen Art Gallery 42. Ambs Hall
Lost and Found 28. Library: 43. Graf Oval
13. Heating Plant E.G. White/SDA Study Center 44. Graf Hall:
14. Church & Sanctuary Information Technology Academic Records
15. Alumni Park Systems and Services Admissions
16. Fisher Hall: Library Computer Lab (LCL Enrollment Services
Visual Arts Pitcairn Islands Study Center Media Services
17. Sabbath School Rooms 29. Preparatory School Public Relations
18. Church Complex: 30. Elementary School Student Services
Campus Chaplain 31. Advancement & Alumni Theology
Campus Ministries 32. Financial Services: Visitor Center
Church Office Accounting Services Women’s Residence
Fireside Room Financial Administration 45. Dauphinee Chapel One Angwin Avenue
Scales Chapel Human Resources 46. Andre Hall:
Angwin, California 94508
19. Paulin Hall: Student Financial Services Women’s Residence
Music (800) 862-7080
puc.edu
2/2018
4
S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
4.0.1 PUC TESTING & COURSE LOCATION
3
2
1
1) GYM – Restrooms, Dressing Rooms
Pioneer Event Center
2) HEALTH CENTER – Pre-Race Testing
Travel Northbound on Howell Mountain Rd.
Right on College Avenue
1st Right (actual road – no street name)
At the end of the road is a turnaround, park in the area.
Signs will lead you toward Health Services.
3) COURSE LOCATION
From PUC campus, turn South on Howell Mountain Rd.
Turn onto Cold Springs Rd.
Follow onto Las Posadas Rd.
5S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
4.0.2 WOMEN’S 5K COURSE MAP
Start Green Dot
Mile-1: Red line,
Mile-2: Blue line,
Mile-3: Yellow line
Finish past start Black dot
6S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
4.0.3 MEN’S 8K COURSE MAP
Start green dot
Mile-1: Red line,
Mile-2: Blue line,
Mile-3: Yellow line,
Mile-4: Magenta line,
Mile-5: Green line
Finish past start Black dot
7S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
5.0 OPERATIONS
5.1 Automatic Qualification – NAIA Championships
The first-place team in both the men’s and women’s races shall advance to the NAIA
championships. (The Cal Pac will not have a second bid due to insufficient teams.)
The top four (4) individuals not on the championship team(s) shall also qualify for NAIA
nationals, provided they finish in the adjusted top-15 of their respective races. Any team or
individual is required to participate in the NAIA national race if qualified or selected.
5.2 Awards & Presentation
Awards will be presented following the completion of both races. All teams are requested to
attend the awards ceremony.
Coaches of placing individuals shall pick up awards from a table, and present them to
individuals from their own team.
The first seven finishers (1-7) in each race shall be awarded first-team all-conference. The next
seven runners (8-14) shall be awarded second-team all-conference. No team shall have more
than seven (7) runners recognized.
The individual champions of each gender shall be recognized as the runner of the year.
The coach of the year award shall be given to the coach of each championship team.
Each team shall designate a “Champions of Character” recipient no later than the Monday
prior to the race. That individual shall receive an award during the post-race ceremony.
Each team champion shall receive a trophy. Members of the championship team shall receive
a t-shirt.
5.3 Bylaws
The cross country championships shall follow all rules and standards set forth in the
conference bylaws (Sport Regulation C).
5.4 Cancellation of Event
If the championship is not completed, the NAIA automatic bid(s) will be awarded to the highest
rated teams prior to the event.
5.5 Champions of Character
Each team shall name a team Champion of Character recipient who will be honored at the
awards reception. The deadline for submission is Monday, March 15, 2021. Teams advancing
to the NAIA nationals should include their nominee’s name in the official championships
documents, to assure recognition at the NAIA awards banquet.
8S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
5.6 Coaches Conference Call – One Week Before Race
A video conference will be held on Monday, March 15, at 1:00 p.m. PDT, to review
championship procedures, rules and policies. Participation is mandatory for the head coach
and/or a designated administrator of each participating institution.
https://zoom.us/j/99374777043?pwd=c25OVWFELytpVlphWTNOMUpNMHUydz09
5.7 Competition Committees
The Championship Committee shall consist of a Cal Pac Conference representative, the host
institution’s championship manager, the Directors Council liaison, and the official timer.
A three-person race committee shall consist of the coach of the co-host (UCM in S 2021), the
head coach of any other co-host (CSUM in F 2020), and the coaches’ chair (ERAU). The race
committee shall be available to consider any protests for 30 minutes following each race. The
race committee shall make recommendations to the Cal Pac Championship Committee for
final decisions.
5.8 Course Site
The 2021 championships shall take place at Pacific Union College in Angwin, Calif.
5.9 Distances
The women’s race shall be a 5K. The men’s race shall be an 8K. Pacific Union College shall
determine, map, and mark the course confirming accurate distances.
5.10 Eligibility
To be eligible to participate in the conference championships, a runner must be eligible per
NAIA regulations, and shall have competed in at least one cross country competition prior to
the Cal Pac race.
5.11 Entry Fee
Each institution shall pay an entry fee of $25 per entered student-athlete to participate in the
race. The fee shall be paid via check made out to “California Pacific Conference” and is due by
May 1, 2021. Teams missing that deadline may be subject to a doubling of the entry fee.
5.12 Exceptions
The commissioner is authorized to provide an exception to the race participation requirement
on a case-by-case basis. Such exceptions must be requested in writing at least one (1) week
prior to the championship.
5.13 Finish Line Protocol
Each institution shall designate in advance a finish-line representative to assist its own runners
at the end of each race. The individual shall tend to any runner’s needs and direct or escort
runners to their designated team area, or to the medical officials staffing the event.
Runners shall not congregate at the finish area. All individuals in the finish area, including
competitors who have completed the race, must wear masks and observe social distancing
9S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
5.14 Hotels
Teams shall make their own hotel accommodations, if needed, for the event.
5.15 Hydration
No hydration stations will be provided at the course. There is no water on the course. All teams
are responsible for providing and distributing their own water and other drinks to their own
participants.
No beverages shall be provided by team officials until the participants have processed through
the finish gate and have achieved social distancing to their designated team location as
assigned by the host institution.
5.16 Lunch – Post-Race
Each team will be provided with boxed lunches after the event based on the number of
entrants on the official participant form. Teams shall confirm the number of meals needed,
including any dietary restrictions, when submitting the official participant form on the Monday
prior to the race. One individual from the team shall be designated to collect and distribute the
lunches for their own team.
5.17 Masks
All participants and coaches are required to wear a mask when assembling at the starting line.
As part of the starting command, runners will be instructed to store their masks in their waist
bands. Individuals may wear other masking apparel (e.g. neck gaiters) if preferred, and may
lower them at the command.
All finishers shall re-mask at the end of the race. If a mask is lost by a runner, the teams finish
line representative must supply a replacement.
5.18 Meetings, Race Day
The head coaches shall have a mandatory in-person meeting at 8:00 a.m. at the starting area.
5.19 Parking
Teams shall park in the marked parking areas at the as noted on the campus map on page 4.
Teams shall arrive at the parking entrance road and remain in their vehicles for pre-race
COVID screening confirmation before dropping the participants at the starting area. Only
authorized vehicles are allowed in the team parking area, and a PUC-issued parking pass is
required. No spectator vehicles are allowed at the starting area.
5.20 Participant List – Official NAIA Entry Form
Teams shall also complete and return the Cal Pac roster form by March 15.
The official post-season participant list must be filed through Direct Athletics no later than
March 16. Each institution is responsible for submitting this information promptly in order for
the NAIA to quantify the conference championship.
10S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
5.21 Participant Limits
Teams are not limited to the number of participants. However, only a maximum of seven (7)
runners will be used for race scoring and awards consideration. Teams are encouraged to limit
the participants in 2021, due to COVID safety and distancing requirements.
5.22 Participation – Team Requirement
Each institution sponsoring cross country is required to enter and compete with a minimum of
five (5) eligible runners. Failure to field a complete team is a violation of conference bylaws
and may incur a fine. However, advance email communication by March 19 from the
institution’s athletics director to the commissioner may alleviate any penalties at this event.
5.23 Practice Times / Course Viewing – Sunday, March 21
In order to reduce exposure, teams shall be assigned arrival, practice, and pre-race COVID
testing times on Sunday, March 21. Available time slots will be assigned by the conference in
conjuction with the host institution’s testing protocols and with consideration to team arrival
times.
Teams failing to arrive for their available time slot shall wait for an open spot for testing and
practice. Any team or individual not available for Sunday testing shall be assigned a limited
testing opportunity on Monday morning at the PUC health center.
Failure to comply with the assigned times may result in ineligiblity for the race.
Team Testing Course
Embry-Riddle 1:00 2:00
Pacific Union 2:00 3:00
CSU Maritime 2:30 3:30
UC Merced 3:00 4:00
Simpson 3:30 4:30
5.24 Race Order
The order of the men’s and women’s races shall match that of the NAIA nationals. At the
rescheduled 2020 event (in 2021), the women shall race first.
5.25 Registration
Each head coach is responsible for registering their institution’s participants on Direct Athletics
by March 12. Failure to meet the deadline may result in runners not being included in the race,
per NAIA rule. The NAIA will send a notice to all head coaches announcing the opening of the
registration portal.
5.26 Results & Reporting
The final results will be provided to the coaches following each race. The conference will post
the final results on its website following the race, and the scorer has confirmed the results. The
scorer will also forward the results to the NAIA for national qualification confirmation.
11S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
5.27 Screening – Race Day
Upon arrival at the PUC course on race day, all participants shall be screened to assure
COVID protocols have been followed, including confirmation of screening questions,
temperature check, and verification of pre-race COVID testing.
5.28 Spectators
Due to COVID restrictions, no spectators are allowed at the starting or finishing areas. A
limited number of spectators may stay in designated areas. All non-runners must wear masks
at all times Limited parking, located quite distant from the course, is on a first-come basis.
5.29 Sports Medicine
The PUC shall provide and organize the athletic training needs of the participants at the event.
The trainer of a participating Cal Pac school may also serve as additional support, per the
cross country sport regulation. The sports medicine personnel will be available at the course
90 minutes prior to first race.
5.30 Start Times
The first race shall start at 10:00 a.m. The second race shall begin at 11:00 a.m. (Times PDT.)
5.31 Starting Line Assignments – 2020-21
Starting line assignments are generated by the Cal Pac. For 2020-21 at PUC:
1) CSUM 2) Simpson 3) ERAU 4) PUC 5) UCM
5.32 Testing & Contact Tracing
Per NAIA post-season guidelines, each institution shall conduct a PCR test on all participants
and coaches no more than 72 hours prior to departure for the championship.
Teams traveling the day-before the event may substitute an on-campus antigen test no more
than 24 hours prior to their departure for the event.
Teams shall also undergo an antigen test at PUC either during their Sunday practice/course
viewing or on the day of the race.
No participant (coach or student-athlete) shall proceed to the starting area without confirmation
of a negative COVID test submitted by their institutional authorities.
After the championship, any team with a participant testing COVID positive within 48 hours
shall immediately inform the Commissioner, including the race number to assist in contact
tracing.
5.33 Tiebreaker
In the case of a tie for the team championship, the team with the highest finishing sixth-place
runner shall be the champion. If a team does not have a sixth-place finisher, the team with the
lower aggregate time among its top five runners shall be determined the champion.
12S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
5.34 Timing
The championship shall use chip timing supplied by Alliance Race Timing.
5.35 Uniforms
All participants from an institution shall wear the same uniform with the school or mascot name
clearly identifiable.
13S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
APPENDIX 1 - PARTICIPANT LIST – Due Monday prior to Race
Fillable form will be sent to head coach and AD prior to the championship.
CAL PAC CROSS COUNTRY PARTICIPANT LIST
Submit to Cal Pac by Monday, March 15, 2021 * dott@calpacathletics.com
INSTITUTION:
FEMALE STUDENT-ATHLETE NAME Year in School Dietary Restrictions
1
2
3
4
5
6
7
8
9
10
11
12
MALE STUDENT-ATHLETE NAME Year in School Dietary Restrictions
1
2
3
4
5
6
7
8
9
10
11
12
Please nominate one female and one male student-athlete from your program who represent the NAIA 5 Core Values of
Respect, Responsibility, Integrity, Sportsmanship and Servant-Leadership. Must be participants in the Cal Pac race.
CHAMPIONS OF CHARACTER NAME Year in School
FEMALE
MALE
COACHES: HEAD Coach Cell Phone
14S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
APPENDIX 2 – PUC ATTESTATION FORM – Due prior to Race
COVID A es a ion
Di ec o of A hle ic o S aff De ignee and he Team Ph ician o Head A hle ic T aine m comple e hi
doc men and e change i h he oppo ing eam p io o he da of a con ac p efe abl i hin ho
befo e compe i ion begin The in i ion m fo a d a comple ed igned cop o he A hle ic Di ec o a
A hle ic p c ed and o o he PUC Heal h Se ice depa men a heal h e ice p c ed befo e he
compe i ion begin Thi ma be done on F ida befo e noon hen compe i ion i aking place on Sa da nigh
o S nda
B igning and da ing hi fo m o a e ha o in i ion ha a i fied he polic e i emen o lined
belo
The a el pa fo plane and b a el incl ding den a hle e coache aff and o he a eling in ame
manne ha e all nde gone e ing in acco dance i h he Cal Pac Confe ence accep ed anda d
All membe iden ified in i em ha e no had a e ified po i i e e i hin he p io da The e can be
i hin one da of depa e b ill in he da indo befo e he game The e can be PCR An igen o a
combina ion of bo h
All indi id al in he bench eam a ea ill app op ia el ea a no e mo h co e ing hile no on he pla ing
face
Upon da e and ime of igna e no membe of he den a hle e coache o aff ha de eloped mp om
ha migh indica e an infec ion of COVID be een he ime he mo ecen e a collec ed efe enced in
i em and he beginning of he con ac Sho ld an membe li ed in i em e hibi o epo ch mp om a
an ime p io o he con e he he ill be held o of he con e
In he e en ha a membe in i em ha been iden ified a being a clo e con ac o ano he indi id al hom
ha e ed po i i e in he pa da he Di ec o of A hle ic and he Team Ph ician o Head A hle ic T aine
ill con ac he opponen and Confe ence office a oon a ea onabl able and he ame da he a e no ified of
he e po e Thi e po e ill need o be e al a ed b bo h chool medical pe onnel o de e mine if
a an ine o addi ional e ing a e e i ed befo e compe i ion i allo ed
In he e en a membe in i em become mp oma ic o ha a po i i e e fo COVID in he ho af e
a con e he Di ec o of A hle ic and o he Team Medical office o Head A hle ic T aine ill con ac he
opponen a oon a ea onabl able and he ame da he a e no ified of he e l
I i al o ecogni ed ha a e co n and local g ideline hall al a ake ecedence and ma e ede
Confe ence h e hold and o in i ional deci ion
Ins i ion
Spor Con es Da e
Di ec f A hle ic De ig ee Team Ph icia Head A hle ic T ai e
Signa e Signa e
P in o pe Name P in o pe Name
Da e Da e
15S 2021 CALIFORNIA PACIFIC CONFERENCE CROSS COUNTRY CHAMPIONSHIPS
Clea ance Ve ifica ion Fo m
School: _______________ Team:________________ Da e of Compe i ion:________________
Name & Je e # o Role Tempe a e & Da e/Time of Clea ed / Sc eene
S mp om Check Sc eening No Clea ed Ini ial
Te ing ATC Name: ________________________
Signa e: ________________________
T a el Team Rep e en a i e: ______________________ Ti le: _____________________
Signa e: ____________________________________
Ho Team Rep e en a i e: _______________________ Ti le:_____________________
Signa e: ____________________________________
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