2021 Exhibitor Prospectus - Conference: Exposition: American Water Works Association
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2021 Water Infrastructure Exhibitor Prospectus 2021 Exhibitor Prospectus Conference: September 12–15, 2021 Exposition: September 12–14, 2021 Phoenix, Arizona Renewing and replacing infrastructure and financing these capital improvements continues to be important to the water sector. Join us for an event focused on solutions to utility infrastructure challenges. For a current list of 2021 exhibitors and online floor plan, visit: awwa.org/waterinfrastructure © Copyright 2021 American Water Works Association
2021 Water Infrastructure Exhibitor Prospectus
Exhibitors With Solutions Are Needed! Connect: Who Will Attend?
This conference—including three days of exhibits—will Join us in 2021 to reach attendees
address essential water infrastructure planning, water in the following categories:
loss, and reinvestment strategies. Critical infrastructure
protection through emergency preparedness planning
and enhanced security measures, including 2019 Attendance by
cybersecurity, will also be covered. Job Responsibility
41+20+168753
Visibility: The Benefits of Exhibiting 3%
security &
› In-person interaction with
5% emergency
preparedness
› Three complimentary exhibit science &
research
key industry prospects booth staff registrations per 7%
8’ × 10’ booth reserved, operators
› Company description, including access to
website and booth technical sessions and 8%
number on website, executive
networking events held
conference mobile app, in the exhibit hall
and in printed program 41%
engineering
› Complimentary conference
› Complimentary mailing proceedings will be made 16%
list of attendees, before available to all attendees, for other
& after the conference 6 months post conference
20%
› Dedicated exhibit › Exhibitorzone website management
hall hours for easy exhibit planning
› Attendee networking › On-site opportunity
receptions, breaks and to reserve your booth
lunches inside exhibit hall space for the following 2019 Attendance
50+29+1182
year's conference by Industry
2%
8% manufacturer
Relevant: The following products and other
services will be exhibited at this conference. 11%
government
Join us!
› Analysis & Testing › Disinfection
Equipment
› Leak Detection 50%
public water
› Asset Management Systems › Meters supply utility
› Backflow Prevention › Drilling & Tapping › SCADA Systems 29%
Equipment consulting
› Chemicals & › Security & firms
Chemical Handling › Engineering & Technology
Consulting
› Coatings & Linings › Water/
› Filters & Aeration Wastewater
› Computer Software Systems Collection System
Equipment
› Geographic › Heavy Equipment
Information › Wastewater Statistics and demographics are from 2019 as the
Systems Mapping Treatment 2020 conference was cancelled due to COVID-19.
› Hydrants,
& Services Equipment AWWA is committed to protecting public health
Pumps,
and will follow all COVID safety measures based
Pipes, Tanks
› Construction › Well Systems on CDC, state and building requirements.
& Valves
Contractor Services Equipment For current information on safety guidelines,
› Instrumentation go to awwa.org/waterinfrastructure
› Corrosion Control Laboratories/Field › Water Distribution
Testing Equipment Software
2021 Water Infrastructure Exhibitor Prospectus
VALUE: Exhibiting Companies Receive Exposition Schedule*
Access to Technical Sessions— Three For a full conference schedule including
Complimentary Badges Per 8' x 10' Booth registration hours, technical sessions
and program, visit awwa.org/waterinfrastructure.
Attending technical sessions provides networking
opportunities and enhances your conference ROI. To Move-In
view more information on the technical sessions and
program, visit awwa.org/waterinfrastructure.
sunday
10:00 a.m.–4:00 p.m.
All exhibits must be set by 4:00 p.m.
92% 93% Exhibit Hall Hours
of attendees of exhibitors sunday
rated the Exhibit rated the quality 5:00–6:00 p.m.
Hall average of attendees as
to excellent average to excellent Meet & Greet Reception 5:00-6:00 p.m.
monday
87% 93% 9:30 a.m.–1:15 p.m.
2:45–6:00 p.m.
of attendees provide of exhibitors felt Refreshment Break
input to decision they were able to 9:30–10:15 a.m.
makers or share connect with key
the responsibility for product and Networking Luncheon
purchasing decisions service buyers 11:45 a.m.–1:15 p.m.
On-site Booth Assignment for 2022
Results from exhibitor and attendee evaluations from 2019. 1:15–2:45 p.m.
Refreshment Break
2:45–3:30 p.m.
Networking Reception
5:00–6:00 p.m.
tuesday
10:00 a.m.–1:30 p.m.
Refreshment Break
10:00–10:30 a.m.
Networking Lunch
noon–1:30 p.m.
Move-Out
tuesday
1:30–4:00 p.m.
All booths must remain intact
and staffed until 1:30 p.m.
*Subject to change
2021 Water Infrastructure Exhibitor Prospectus
What You Need to Know: How to Exhibit
Exhibit Space Details Initial space assignment took place virtually based
Arizona Grand Resort & Spa | on priority point history. Applications are now being
Canyon Ballroom accepted on a first-come, first-served basis.
› Booth drape is 8’-high in the back, 8’-high 1. Complete the exhibitor application included in
on the sides. this brochure (pg. 7) and submit to AWWA.
The current exhibit hall floor plan may be found
› Display height may not exceed 8’ high.
at: awwa.org/waterinfrastructure.
› Identification (7” × 44”) sign with your
company name and booth number is provided 2. AWWA Exhibit Services will email a booth
› Hotel ballroom is carpeted. If desired, confirmation and invoice to the main exhibit
exhibitors may order additional padding contact, along with complete exhibitor information.
and carpet from Freeman. Double pad prohibited.
3. Beginning April 6, 2021 visit the Exhibitorzone,
› Furnishings (table and chairs) are not included where you will have self-service access to all
and may be brought in or ordered from Freeman
it takes to make your exhibit a success. Use
› Utilities: Electricity, water, and air for booth this website to register booth staff, order booth
displays and equipment are available at an furnishings, access the attendee list, and more.
additional expense from the conference facility
Exhibitor Space Rates Booths Are Already Filling Up!
Service Provider Member For a current list of exhibitors and
$1,600 USD per 8' × 10' booth an updated online floor plan, visit
awwa.org/waterinfrastructure.
Nonmember
$3,100 USD per 8' × 10' booth
Payment Policy
An individual AWWA membership does A deposit of 25% is due upon receipt of
not qualify a company for member rates invoice 5 days after submitting application.
—the company must be an AWWA service
provider member and membership must Full payments are due on Thursday,
remain active through conference dates. May 27, 2021. Applications received
after this date require full payment.
For complete membership information
visit awwa.org/membership.
Cancellation Policy
Each exhibitor badge receives Booth cancellations must be received by AWWA in
access to the technical sessions. writing, email is acceptable. Refunds are determined
by the following criteria:
For more information visit
awwa.org/waterinfrastructure April 13–May 27, 2021: 25% deposit forfeited
in Summer 2021 for a full schedule,
technical sessions and additional On or after May 28, 2021: No refund given
program information.
2021 Water Infrastructure Exhibitor Prospectus
Networking Works Want More?
The networking opportunities present
Exhibitor Email Blasts*
informal, more relaxed settings to Reach registered attendees with a pre-show or
establish professional relationships post-show email blast.
and dig deeper into attendees’ specific
situations and challenges. Boost your booth traffic, increase awareness of
your company, highlight booth promotions or special
Beginning Sunday and throughout the events happening at the conference.
conference, including technical sessions,
you will have plenty of networking Provide email content (HTML) or work with AWWA to
opportunities that will enable you to: customize a template with your company’s message and
images. View more details on page 11 of this brochure.
› Establish and build long-lasting
customer relationships
› Nurture relationships with existing clients Logo Package Opportunity*
› Showcase your company’s brand, Add your company logo with your company
products, and services via available description in the conference printed program
networking sponsorships and mobile app. View more details on page 10
of this brochure.
› Enhance your exhibit investment
and booth visits
Become a Conference Sponsor*
Benefits of conference sponsorship
opportunities:
› Increase brand awareness
› Drive traffic to your booth
› Earn one point per $1,600 of sponsorship
to be added to your priority point total for
your 2022 booth selection Lead Retrieval Available*
Do you want the ability to capture
leads based on your company’s goals?
Don’t miss this opportunity to differentiate
your company from the competition! The On Demand Mobile App tool is available to make your
Sponsorships are also an excellent choice for trade show lead collection experience convenient.
companies who are not exhibiting, but want Lead retrieval will be available for order May 24, 2021.
to showcase their company to the conference
audience.
TPNI Mobile - Use your own device!
Requests will be handled on a first-come, first-
served basis. Simply complete the Conference › Compatible with Apple or Android devices
with a camera
Sponsorships form included in
this brochure, or contact your AWWA Sales › Mark your leads as hot, medium or cold
Representative for information on additional › Enter a product or service of interest and
opportunities. add comments for lead follow up
View more details on page 8 of this brochure.
*Additional fees apply
60% of 2019 exhibitors listed Lead Generation/Generate
Sales as a reason for exhibiting
2021 Water Infrastructure Exhibitor Prospectus
Hotel Information
Arizona Grand Resort & Spa AWWA has secured a rate of $229 plus
8000 Arizona Grand Pkwy taxes per night. Reservation information
will be available in Summer 2021.
Phoenix, AZ 85044
Contact Us! AWWA Sales
For questions about reserving East and Southeast West and Midwest
exhibit space, sponsorships, United States, Asia, United States, Alaska,
advertising, or membership Australia, Canada, Hawaii, Europe, Israel,
please contact AWWA Sales. and South America and Mexico
For general exhibitor questions, Pam Fithian Donna Walstrom
including logistics, rules and Senior Sales Manager Sales Manager
regulations, badge registration, D - 303.347.6138 D - 303.734.3601
facilities, scheduling and special M - 720.315.5407 M - 720.829.7851
needs, contact AWWA Exhibit pfithian@awwa.org dwalstrom@awwa.org
Services at 303.734.3443 or
Billie Emas Connor Larson
exhibitormail@awwa.org.
Sales Associate Sales Associate
D - 303.347.6238 D - 303.347.6233
bemas@awwa.org clarson@awwa.org2021 Water Infrastructure Exhibitor Prospectus
September 12–15, 2021 | Phoenix, Arizona
Exposition Dates:
September 12–14, 2021 Exhibitor Application awwa use only
BOOTH #
Conference Dates:
September 12–15, 2021 Exhibitor
Conference Location: Company Name (for listings and booth sign):
Arizona Grand Resort & Spa
Canyon Ballroom Company Website:
AWWA Service Provider Member No Yes (Membership No.):
instructions Main Exhibit Contact (for show logistics):
Please complete, sign, Address:
and return this form to:
City: State/Province: Zip/Postal Code:
AWWA Sales
6666 West Quincy Avenue Phone: Email:
Denver, CO 80235
sales@awwa.org
Fax: 303.795.1989
Booth Choices
cancellation and Number of 8’×10’ booths (No peninsula booths will be assigned.):
refund policy
On or before Thursday, Preferred booth location: 1st Choice: 2nd Choice: 3rd Choice:
April 15, 2021: Full refund
After Thursday, List competitors that affect your location.
April 15–May 27, 2021
25% deposit forfeited Is booth location more important than being near a competitor? No Yes
List all known competitors you prefer not to be near. Distance from competitors
After Thursday , cannot be guaranteed. Specify company name, NOT products displayed.
May 28, 2021: No refund
given. AWWA reserves the 1. 4.
right to re-assign the booth.
2. 5.
Notice of cancellation must be
given to AWWA in writing. 3. 6.
Remember to make a copy How did you learn about exhibiting at the Water Infrastructure Conference?
of this form for your records
before sending to AWWA.
You will receive a confirmation
email after space is assigned.
Agreement Booth Rates and Deposit 8’ x 10’ Deposit
Booth Rate per Booth
We hereby agree to:
1. Abide by the Exhibitor Contractual Terms & Conditions that are posted at Service Provider Member* $1,600 $400
awwa.org/Events-Education/Exhibitors-Sponsors.
Nonmember $3,100 $775
2. Submit payment to AWWA for 25% of the booth fee, which will be applied
to your space rental cost by 30 days from space assignment.
3. Pay the balance of the space cost prior to the final payment date of May 27, 2021. *Individual AWWA membership does not qualify a company for
member rates. To qualify, a company must be a service provider
4. Provide a company description and products and service listing. member and membership must remain active through
If these details are not provided, AWWA reserves the right to publish conference dates.
a company description and products and services listing from
our records on file. Invoices for deposit and final booth payments will be emailed
to booth contact, individual listed above.
5. As part of this event registration; personal contact data such as name,
address, and email will be collected and used by AWWA Show Management You will receive an email with your invoice and instructions
and approved third-parties. See AWWA privacy policy (awwa.org/privacy) for processing payment, 5 business days after your
for additional information. application has been accepted.
Agree For Exhibitor: Payment due upon receipt of invoice.
NAME (PLEASE PRINT)
for awwa use only:
Title:
Date Rec’d. Order #
AWWA Signature
Signature: Date: 2021 Water Infrastructure Exhibitor Prospectus
September 12–15, 2021 | Phoenix, Arizona
Sponsorship Information
AWWA’s Water Infrastructure Conference is focused on addressing Being a sponsor is a great way to leverage your presence
and protecting our asset and infrastructure challenges. With workshops in the exhibit hall and put your organization’s name in
and professional session tracks, this conference and exposition will front of all attendees. It’s also an excellent opportunity to
reach targeted infrastructure leads. For even greater visibility, take demonstrate your support and gain recognition for your
advantage of the sponsorship opportunities listed below. organization if you’re not an exhibitor.
Gold Sponsorship Level Attendee Services
$2,000 member Lanyards* (Exclusive)— SOLD Lunch—Monday (Exclusive) or
$4,000 nonmember $1,600 member | $3,200 nonmember Tuesday (Exclusive)
› Recognition on conference › Provide lanyards with your $2,500 member | $5,000 nonmember
webpage, in pre-conference company logo to attendees › Sign at the lunch promoting your
emails, conference program, company logo
and mobile app › Includes Silver level benefits
*Sponsor must provide AWWA › Includes Silver level benefits
› Sign promoting your company
logo on display for the duration approved lanyards
of the conference
› Recognition at the Opening
General Session Tote Bag* (Exclusive) Conference Program
› Pre- and post- conference $1,600 member | $3,200 nonmember Advertising
attendee mailing list › Provide 300 of your own company’s
tote bags with your logo for
Back Cover
› Collateral on literature table $3,000 member | $6,000 nonmember
in registration area distribution to attendees
› Includes Silver level benefits Inside Front or Inside Back Cover
*Sponsor must provide tote bags $2,500 member | $5,000 nonmember
Silver Sponsorship Level › Your prime placement cover
advertisement in the program
$1,600 member distributed to attendees.
$3,200 nonmember Food and Beverage Artwork must be received by
August 9, 2021
› Recognition on conference
Events
› Includes Silver level benefits
webpage, in pre-conference
emails, conference program,
Meet and Greet Reception—
and mobile app Sunday(Exclusive)
› Sign promoting your company $2,500 member | $5,000 nonmember Program Insert—Two Available
logo on display for the duration › Sign at reception promoting your $2,000 member | $3,000 nonmember
of the conference company logo › Company collateral (one two-sided
› Recognition at the Opening › Includes Silver level benefits 8 ½″ × 11″ piece) to be included in
General Session attendee programs distributed on-site*
› Pre- and post- conference › Includes Silver level benefits
attendee mailing list Networking Reception— *Customer must provide the inserts. Quantity to
Monday be determined 6 weeks prior to event
(Exclusive)
Bronze Sponsorship Level $2,500 member | $5,000 nonmember
Meter Board Standing Sign—
› Sign at reception promoting
$1,000 member your company logo Three Available
$2,000 nonmember › Includes Silver level benefits $2,000 member | $4,000 nonmember
› Recognition on conference › Double-sided, 38” W x 87” H.
webpage, in pre-conference › Location/Placement at the discretion
emails, conference program,
and mobile app
Refreshment Breaks* (Exclusive) of AWWA
$2,500 member | $5,000 nonmember › Includes Silver level benefits
› Sign promoting your company
logo on display for the duration › Sign at refreshment breaks promoting
of the conference your company logo
› Recognition at the Opening › Provide 2,000 8 oz. cups with your
General Session company logo to be used at all
refreshment breaks
› Includes Silver level benefits
*Sponsor must provide cups
Customized Sponsorship Packages Create your own customized sponsorship opportunity! Contact AWWA Sales with
your sponsorship ideas or suggestions at 303.347.6235 or sales@awwa.org.2021 Water Infrastructure Exhibitor Prospectus
September 12–15, 2021 | Phoenix, Arizona
Conference Sponsorship Application
To register for a sponsorship, submit completed form. Individual AWWA membership does not qualify a
AWWA Sales company for member rates. To qualify, a company
6666 West Quincy Avenue, Denver CO 80235 must be a service provider member.
sales@awwa.org
Fax: 303.795.1989
Company Name:
AWWA Service Provider Member No.:
Company Website:
Contact Person:
Address:
City: State/Province: Zip/Postal Code:
Phone: Email:
Please Indicate Sponsorship Level: (Pricing below is Member/Nonmember)
Gold $2,000/$4,000 Refreshment Breaks $2,500/$5,000 Program Insert $2,000/$3,000
Silver $1,600/$3,200 Meet & Greet Reception $2,500/$5,000 Back Cover $3,000/$6,000
Bronze $1,000/$2,000 Networking Reception $2,500/$5,000 Inside Front $2,500/$5,000
SOLD Lanyards $1,000/$2,000 Monday Lunch $2,500/$5,000 Inside Back Cover $2,500/$5,000
Tote Bags $1,000/$2,000 Tuesday Lunch $2,500/$5,000 Meter Board Standing Sign
$2,000/$4,000
By signing here, I am confirming that I am an authorized agent of the above-referenced company to commit to
this sponsorship. As part of this event registration; personal contact data such as name, address, and email will be
collected and used by AWWA Show Management and approved third-parties. See AWWA privacy policy
(awwa.org/privacy) for additional information.
Signature:
Title: Date:
Amount:
You will receive an email with your invoice and instructions for processing payment, 5 business days after your
application has been accepted. Payment due upon receipt of invoice.
Sponsorships are nonrefundable and are nontransferable. Total cost is due upon receipt of invoice to secure the
sponsorship. Sponsorship benefits will not begin until payment has been received.
for awwa use only:
Date Rec’d. Order # AWWA Signature 2021 Water Infrastructure Exhibitor Prospectus
September 12–15, 2021 | Phoenix, Arizona
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Complete below and return with logo to Exhibit Services.
Contact Name:
Exhibiting Company: Booth Number:
Contact Email: Contact Phone Number:
You will receive an email with your invoice and instructions for processing payment,
5 business days after your application has been accepted. Payment due upon receipt of invoice.
for awwa use only:
Date Rec’d. Order # Logo RCVD AWWA Signature
High resolution company logo, Questions?
(.eps preferred; or a png with a Contact Exhibit Services
minimum size of 300x300 pixels)
Due: July 7, 2021 exhibitormail@awwa.org
303.734.3443
Send logo file and completed
application to exhibitormail@awwa.org2021 Water Infrastructure Exhibitor Prospectus
September 12–15, 2021 | Phoenix, Arizona
Exhibitor Email Blasts
The only way to reach registered
attendees via email!
Send a pre-show or post-show email to $600
Water Infrastructure Conference & Exposition
»
per email for AWWA Members
attendees to boost your booth traffic, increase
awareness of your company, highlight booth $1,200
promotions, new product releases or special per email for Nonmembers
events happening at the conference.
Emails will be scheduled Monday–Friday prior Provide email content (HTML) or work
to the Water Infrastructure Conference & with AWWA to customize a template with
Exposition (August 23 – September 9) and your company’s message and images.
post show (September 20–30).
View detailed analytics; how many
Your company will have the option to send attendees opened your email,
an email at 10:00 a.m., 1:00 p.m., or 3:00 p.m., percentage of opens, unique click
Mountain Time. through number, click through rate
and total number of clicks per link.
Increase lead generation:
Exhibitors who purchased both lead retrieval
and an eBlast captured 35% more leads on
average than exhibitors who did not.
Questions? Contact Exhibit Services 303.734.3443 or exhibitormail@awwa.org2021 Water Infrastructure Exhibitor Prospectus
September 12–15, 2021 | Phoenix, Arizona
Exhibitor Email Blast Application
Rates
AWWA Service Provider Member $600.00 per email
Membership No.: Pre Post Both
Nonmember » $1,200.00 per email
Pre Post Both
Order Information
Exhibiting Company: Booth #:
Main Exhibit Contact Name:
Phone: Email:
Only 3 emails will be scheduled per day. Pre conference: August 23 – September 9 and Post conference:
September 20–30. Enter preferred Send Date and select send time below (Times listed are Mountain Time).
Pre-Conference
1st Date Choice: 10:00 AM 1:00 PM 3:00 PM
2nd Date Choice: 10:00 AM 1:00 PM 3:00 PM Email requested date and time
3rd Date Choice: 10:00 AM 1:00 PM 3:00 PM requests are not guaranteed.
Post-Conference Messages will be scheduled on
a first-come-first-served basis.
1st Date Choice: 10:00 AM 1:00 PM 3:00 PM If you do not get one of your top
2nd Date Choice: 10:00 AM 1:00 PM 3:00 PM three choices we will contact
you for alternates.
3rd Date Choice: 10:00 AM 1:00 PM 3:00 PM
You will receive an email with your invoice and instructions for processing payment,
5 business days after your application has been accepted. Payment is due upon receipt of invoice.
By signing here, I am confirming that I am an authorized agent of the above-referenced company to commit to this email.
By signing here, you agree to AWWA exhibitor terms and conditions posted at awwa.org/Events-Education/Exhibitors-Sponsors.
Signature:
for awwa use only:
Date Rec’d. Order # AWWA Signature Date/Time
Submit Orders To: exhibitormail@awwa.org Questions? 303.734.3442 or exhibitormail@awwa.orgYou can also read
