2020-2021 Substitute Handbook - Lake Oswego School District
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Lake Oswego School District Substitute Handbook The information contained in the substitute handbook is presented as a matter of information only. These policies are not intended as, nor should they be construed to create, the terms of an expressed or implied contract with Lake Oswego School District, or as any type of promise or guarantee of specific treatment. No contract of employment may be created between Lake Oswego School District and any substitute, except as may otherwise be provided by expressed written agreement signed by the Superintendent of the Lake Oswego School District. The employment relationship with the Lake Oswego School District is at will. Any substitute may resign at any time and for any reason, or be terminated at any time and for any reason, with or without notice and with or without cause. The Lake Oswego School District reserves the right to make changes, to update, to delete, or to add to these policies, rules, procedures, at any time, with or without notice. LOSD Absence Management (Aesop) Login information & Numbers Frontline ID/Password – An invitation email will be sent inviting you to set up this information and can be merged with other districts also using the Frontline platform. Frontline App/Code – Frontline has created a free app (available in App Stores) to use when looking for and accepting assignments. Invitation Code: 7354. You will use your Frontline ID and password to log in after entering the invitation code. Phone ID – Your phone number without spaces/dashes. To be used when accessing assignments via the phone. Phone PIN – Typically, the last 4-5 digits of your phone number. Your PIN and login information will be emailed to you when your account is first created. To be used when accessing assignments via the phone. EEN # – Generated by the LOSD iVisions payroll system and used as your ‘Identifier’ in Absence Management. Please refer to your EEN on paper timesheets. This number will be assigned after you complete your first assignment. Your EEN is available by contacting HR or Payroll. Confirmation # – When accepting an assignment in Absence Management, a confirmation number will be assigned. Please write this number down and take it with you to your assignment. You may be asked to refer to it on your timesheet.
TABLE OF CONTENTS Page INTRODUCTION ................................................................................................................................. 1 I. ORGANIZATION OF LAKE OSWEGO SCHOOL DISTRICT ...................................... 2 Board of Directors ........................................................................................................................ 2 Central Office Administrators and Directors ..................................................................... 2 Lake Oswego School District Addresses .............................................................................. 3 II. GUIDELINES FOR SUBSTITUTE TEACHERS................................................................ 4 District Responsibilities............................................................................................................. 4 Human Resources Department Numbers to Call for Assistance ................................ 4 Daily and Early Release Schedules. ....................................................................................... 5 III. GENERAL INFORMATION ON SUBSTITUTE TEACHING ....................................... 6 Expectations of the Substitute Teacher ............................................................................... 6 Teaching in Oregon: Licensing Issues .................................................................................. 6 Registration .................................................................................................................................... 6 Mandatory Annual Training ..................................................................................................... 7 Substitute Status Information ................................................................................................. 8 Active Substitute Status ............................................................................................................. 8 Change of Address ....................................................................................................................... 8 Helpful Suggestions for Substitute Teachers ..................................................................... 8 IV. RESPONSIBILITIES OF THE SUBSTITUTE ................................................................... 9 General Procedures ..................................................................................................................... 9 Specific Procedures ..................................................................................................................... 9 V. ASSIGNMENTS ....................................................................................................................... 10 Absence Management............................................................................................................... 10
VI. INCLEMENT WEATHER CONDITIONS......................................................................... 11 VII. EVALUATION .......................................................................................................................... 11 VIII. COMPENSATION .................................................................................................................... 11 Salary Rates for Licensed Substitute Teachers .............................................................. 11 Long-Term Assignments .........................................................................................................11 Salary Rates for Classified Substitutes ..............................................................................12 Salary Schedule Chart for Classified Substitutes ............................................................13 Break and Lunch Requirements for Classified Substitutes......................................... 14 Payroll Deductions..................................................................................................................... 14 Accident Reporting and Worker’s Compensation Coverage ...................................... 14 Notification of Scheduled Term Recess Periods ............................................................. 14 Payroll Cut-Off Dates................................................................................................................. 15 Requirements of Oregon’s Sick Time Leave Law ........................................................... 16 Oregon Sick Time Request Form .......................................................................................... 17 IX. SCHOOL DISTRICT POLICIES........................................................................................... 19 Discipline ....................................................................................................................................... 19 Equal Employment Opportunity .......................................................................................... 19 Tobacco Policy............................................................................................................................. 19 Drug-Free Workplace ............................................................................................................... 19 Safety Program ............................................................................................................................ 19 Working Conditions .................................................................................................................. 19 X. OREGON ADMINISTRATIVE RULE: ETHICS ............................................................. 20 The Ethical Educator ................................................................................................................. 20 XI. ADDITIONAL INFORMATION.......................................................................................... 21 Calendar ......................................................................................................................................... 21
INTRODUCTION Welcome to Lake Oswego School District! As a substitute you have accepted a very important position. Whenever licensed or classified employees must be absent, our students look to you to provide them with quality instruction. We are confident that you will do everything you can to meet the high standards required for instruction in our schools. This Handbook has been developed as a tool to help substitutes maintain the excellent educational program that exists in the district. The guidelines offer suggestions that will allow you to make a smooth transition into our classrooms. Although the Handbook focuses on substitute teachers, we hope that this information will be useful to our classified substitutes as well. We hope your substitute experience in the Lake Oswego School District is a very positive one. Sincerely, Donna Atherton Executive Director of Human Resources 1|Page
I. ORGANIZATION OF LAKE OSWEGO SCHOOL DISTRICT School Board John Wallin (john.wallin@loswego.k12.or.us) Position #1; Term expires 6-30-23 Neelam Gupta (neelam.gupta@loswego.k12.or.us) Position #2; Term expires 6-30-21 Sara Pocklington – Board Chair (sara.pocklington@loswego.k12.or.us) Position #3; Term expires 6-30-21 Liz Hartman (liz.hartman@loswego.k12.or.us) Position #4; Term expires 6-30-21 Kirsten Aird – Vice Chair (kirsten.aird@loswego.k12.or.us) Position #5; Term expires 6-30-23 Elected at large for four-year terms, the five Board members of the Lake Oswego School District are local citizens. They volunteer hundreds of hours each year as the policy-making body of the district. Central Office Administrators and Directors Central Office Administrators: Superintendent, Lora de la Cruz Assistant Superintendent, Jennifer Schiele Executive Director of Human Resources, Donna Atherton Executive Director of Finance, Stuart Ketzler Executive Director of Student Services, Patrick Tomblin Executive Director of Elementary Programs, Frank Luzaich Executive Director of Secondary Programs, Lou Bailey Directors/Supervisor: Director of Communications, Mary Kay Larson Director of Food Services, Clint Lara Director of Computer Network Services, James Miller Director of the Community School and Extended Day Programs, Vanessa Davalos Director of Transportation, Student Transportation of America, DeeDee Macknair Director of Facility Operations, Brent Paul Custodial and Grounds Supervisor, Robert Zowie Director of Student Data and Accountability, Megan Kim 2|Page
Lake Oswego School District Addresses Lake Oswego High School (503) 534-2313 Rollin Dickinson, Principal 2501 Country Club Road, LO 97034 Brian Crawford, Asst. Principal Ryan Rosenau, Asst. Principal Terrie Sheik, Secretary Lakeridge High School (503) 534-2319 Desiree Fisher, Principal 1235 Overlook Drive, LO 97034 Kristen Colyer, Asst. Principal Noah Hurd, Asst. Principal Corey Fivecoat, Secretary Lake Oswego Middle School (503) 534-2335 Kevin Mills, Principal 2500 Country Club Road, LO 97034 Alexandra Loeber, Asst. Principal Connie Sturm, Secretary Lakeridge Middle School (503) 534-2343 Kurt Schultz, Principal 4700 Jean Road, LO 97035 Jennie Knapp, Asst. Principal Jessica Easterly, Secretary Forest Hills Elementary School (503) 534-2350 Patrick Shuckerow, Principal 1133 Andrews Road, LO 97034 Wende Milner, Secretary Hallinan Elementary School (503) 534-2353 Melissa Griffiths, Principal 16800 Hawthorne Drive, LO 97034 Lee Gates, Secretary Lake Grove Elementary School (503) 534-2357 Scott Schinderle, Principal 15777 Boones Ferry Road, LO 97035 Tammy Moscato, Secretary Oak Creek Elementary School (503) 534-2323 Lilian Sarlos, Principal 55 Kingsgate, LO 97034 Carrie Beach, Secretary River Grove Elementary School (503) 534-2363 Dan Draper, Principal 5850 McEwan Road, LO 97035 Ana Ryan, Secretary Westridge Elementary School (503) 534-2371 Kari Montgomery, Principal 3400 Royce Way, LO 97035 Jodi Steward, Secretary Extended Day Program (503) 534-2126 Vanessa Davalos, Director 1500 Greentree Ave, LO 97034 (503) 534-2125 Shelli Fought Conn, Secretary Student Services Office (503) 534-2359 Patrick Tomblin, Student Services Director 1500 Greentree Ave, LO 97035 Traci Reiner, Secretary Liane Hilling Shah, Secretary Facility Operations Department (503) 534-2333 Brent Paul, Director 4200 Douglas Way, LO 97035 Leann Kjemhus, Secretary Robert Zowie, Custodial and Grounds Supervisor Food Services Department (503) 534-2361 Clint Lara, Director 2501 Country Club Road, LO 97034 Jennifer McDowell, Secretary Student Transportation of America (503) 387-5078 Dee Macknair, Director 3|Page
II. GUIDELINES FOR SUBSTITUTE TEACHERS District Responsibilities Lake Oswego School District building administrators and staff members recognize their responsibilities toward the substitute teacher and agree that: 1. Each building administrator or program director shall have a Substitute Folder, which will contain all duty assignments, special services, schedules, and procedures that might be of use to the substitute. This includes fire drill, lockdown, and lockout information as well as medical situation protocol for substitutes. 2. Teachers who are absent have the responsibility of leaving directions for the substitute teacher (lesson plans, class roster, textbooks and materials needed to complete the lesson plans, etc.). 3. The building administrator or authorized staff member will greet the substitute teacher, give them the necessary information, direct or escort them to the classroom and provide whatever help is needed. Human Resources & Payroll Department Contact Information Central Office Donna Atherton Exec. Director of Human Resources (503) 534-2278 Tracy Tingwall HR Specialist – Licensed Employees (503) 534-2480 Tove Durbin HR Specialist – Classified Employees/Subs (503) 534-2468 durbint@loswego.k12.or.us Tabitha Bullinger Payroll – All Substitutes (503) 534-2475 bullingt@loswego.k12..or.us Absence Management System phone numbers Toll Free (1-800) 942-3767 Absence Management https://app.frontlineeducation.com District website https://losdschools.org 4|Page
Lake Oswego School District ONLINE/REMOTE/HYBRID SCHEDULE 2020-2021 5|Page
III. GENERAL INFORMATION ON SUBSTITUTE TEACHING Expectations of the Substitute Teacher As a substitute teacher for the Lake Oswego School District, you are a professional employed to carry out our instructional program during the temporary absence of a teacher. As each student differs, so will each substituting situation. Be ready and willing to adapt yourself to various teaching assignments. Teaching is an all-encompassing task. When you are substituting for another staff member, your mission is to continue to increase the learning of all students. Please perform all of the regular duties of the teacher for whom you are substituting. It is expected that you will follow, as nearly as possible, lesson plans and procedures prepared by the teacher. If for some reason complete plans have not been left for you, please see the department chair, team leader or a building administrator for direction. Under exceptional circumstances, you may need to deviate from the plans left for you. If so, leave a complete explanation or call the teacher upon his/her return to explain the circumstances. Teaching in Oregon: License Issues An Oregon teaching license is required. It may be a traditional teaching license or a special license for substituting only. If you have questions about your license, contact the Teacher Standards and Practices Commission in Salem (503-378-3586). Registration Licensed substitute teachers must have their current teaching license registered with the Clackamas County Educational Service District (CESD) Substitute Registry. CESD processes the HB2062 disclosure releases for LOSD substitutes. Registration for CESD can be done online at: Clackamas County Substitute Registry. You have 30 days from activation in Absence Management to complete/update your registration with CESD. Licenses must be resubmitted to CESD whenever there is a renewal with the TSPC. Classified substitutes must have a fingerprint verification completed through the Oregon Department of Education at their own expense ($10-$15 for fingerprint transmission, plus $59 for the verification check.) Fingerprint verification records may be transferred to LOSD from another Oregon school district and are valid if approved within the past 3 years. Other forms that LOSD requires prior to substituting are: a) Background Record Check Authorization Form b) I-9 Form (identification required) c) Federal and OR W-4 Forms d) Equal Employment Opportunity Form (EEO) e) Public Employees Retirement Information Form (PERS) f) Substitute Registration Form g) Direct Deposit Form 6|Page
Mandatory Annual Training Oregon law and/or LOSD requires all contracted employees and substitutes to complete the following trainings annually: • Recognizing and Responding to Child Neglect and Abuse in Oregon • Bloodborne Pathogens for School Employees • Abuse, Sexual Conduct and Appropriate Communications in Oregon • Sexual Harassment • Bullying Prevention in Oregon Schools The Lake Oswego School District will enroll each substitute in these trainings through Public School Works. An email will be sent to each sub with login credentials and instructions. The trainings are also available on-line through Clackamas ESD for a fee to cover the cost of the service. You can access the form and information on the Clackamas ESD website at Clackamas County Substitute Trainings. If you substitute actively in multiple districts, this training may be more widely acceptable. Transcripts or certificates obtained through other districts or agencies will be considered. Please forward a copy of the transcript(s) to Tove Durbin. The transcripts must include the name of substitute, list of courses taken, date of courses taken and passing scores. The deadline for training is September 30th of the current school year or 30 days from activation as a substitute. Whichever date is later. 7|Page
Substitute Status Information New substitute rosters are developed prior to the beginning of each school year. Active substitutes are given the opportunity to renew their status prior to the beginning of each school year. District policy and State law require the Background Check Authorization Form be filled out at beginning of each year for all returning substitutes. Active Substitute Status In order to maintain active status, all substitutes are encouraged to proactively seek substitute assignment opportunities throughout the school year. Substitutes who work less than 10 assignments (less than once per month) during the current school year may be deactivated in the Absence Management and Payroll systems. Change of Personal Information Please notify the Human Resources Department via email of any change in personal information. A name change requires a Social Security Card with new name listed. Helpful Suggestions for Substitute Teachers Arrive at your assignment early to get organized before the students arrive. At the beginning of the assignment, report to the building administrator or the designated representative to obtain general instructions. Follow guidelines and procedures for substitutes as established by the district and the building. Be familiar with school policies, rules, and procedures. Conduct class in an orderly fashion, following lesson plans and observing established classroom rules. Learn the names of the students as quickly as possible. Avoid making comparisons of various schools or school personnel. Maintain the confidentiality of information contained in school records. Maintain the confidentiality of fellow teachers and each student. Begin lessons promptly. Be professional and confident. The substitute's first words and actions usually set the day's tone. Please do not knowingly accept substitute assignments in your child’s classroom, even at the request of the teacher. 8|Page
IV. RESPONSIBILITIES OF THE SUBSTITUTE General Procedures Demonstrate effective communication with the students you teach and with the building personnel. Maintain effective classroom management. Maintain a professional attitude. Substitutes are expected to observe the same code of ethics that teachers observe. Specific Procedures Get general procedures, room key, room location, and lesson plans from the designated representative. Read lesson plans and daily routine information. Take attendance according to school procedures. Conduct the class in an orderly manner. Manage student behavior in accordance with established policies and/or guidelines. Carry out the lessons according to the teacher's plans and follow the teacher's usual routines for the class. Follow the directions of the teacher regarding collecting and grading of papers. Contact the school office if you have questions during the day that students or another teacher cannot answer for you. Leave a brief summary of the work that has been done during the teacher's absence. Include your phone number in case the teacher needs to contact you. Leave a record of assignments given for the next day and papers collected from students. Leave the room in good order. Close the windows, turn off the lights, and lock the doors when leaving the room during or at the end of the day. Return the room key to the office and check to see if you are needed for the next day. Complete the payroll time sheet in the school office before departing, be sure to reference the Absence Management Confirmation # and your EEN. 9|Page
V. ASSIGNMENTS Absence Management (Aesop) Absence Management is a web-based leave-management system which connects substitutes with unfilled district absences online and via automated phone calls and an online website. The system will call substitutes during the following times for jobs occurring the day of the call or the following morning: Weekdays: 5:30 a.m. - 10:00 p.m. Sunday evenings: 5:00 p.m. - 10:00 p.m. You may configure your own preferred calling times in your Absence Management account by logging in, going to Preferences>Call Times. You have the option of turning off calling altogether. To access Absence Management via phone: Toll free: 1-800-942-3767 You can call Absence Management twenty-four hours a day to hear descriptions of open assignments and to accept them. Phone ID: Your phone number without any dashes Phone PIN: last 4-5 digits of your phone number You can also access Absence Management online through the link listed below. https://app.frontlineeducation.com You will receive an email invitation to set up a Frontline ID for use when accessing assignments online. If you already have a Frontline ID, please use that ID to login to ensure merging of district accounts. When you initially access Absence Management, please take a few minutes to review your personal information. Visit https://help.frontlineeducation.com for more information regarding your Frontline ID account and additional help. Frontline has created a free app (available in App Stores) to use when looking for and accepting assignments. You will be asked to enter Invitation Code: 7354 to enter the app. You will use your Frontline ID and password to log in after entering the invitation code for access to your account and available assignments. Cancelling Assignments in Absence Management If you have accepted an assignment to substitute and need to cancel, you are able to cancel the assignment up to one hour prior to the start time. If you need to cancel and it is less than 12- hours prior to the start time, please also call the secretary at the school where you are assigned so they are aware you won’t be coming in. You may need to leave a message if it is before the secretary has arrived to school. If it is less than 1 hour prior to the start time, you will need to call the secretary and have them cancel the assignment for you. 10 | P a g e
VI. INCLEMENT WEATHER CONDITIONS School Closures and Late Openings When weather conditions make travel hazardous, the Superintendent or designated representative will announce by local television and radio broadcasts by 6am the status of school closures and late openings. You may also access current closure status by using the “Weather and Emergency Closures” link located on the district website (www.losdschools.org) or download the LOSD App. It is the substitute’s responsibility to be aware of school closures and late openings. Absence Management will not notify the substitute of late openings and school closures. If school is cancelled, substitutes are not to report to work. If there is a delay scheduled, substitutes should report to work the amount of hours delayed after the normal scheduled time of the assignment. For example, if you are scheduled to substitute from 8 a.m. until 2 p.m., with the two-hour delay, you will need to report to work at 10 a.m. There is no pay for closures. Licensed pay for delays will be in 4 or 8 hour blocks, based on hours worked, not scheduled. Classified pay will be paid for actual hours worked, not hours scheduled. VII. EVALUATION Substitutes may be evaluated based on their performance. A school administrator or classroom teacher may complete evaluations on substitutes. Substitutes are encouraged to leave a brief evaluation of the day describing what was accomplished as well as documenting problems that may have occurred. VIII. COMPENSATION Salary Rates for Licensed Substitute Teachers Substitute teaching on a day-to-day basis will be paid at a rate determined annually by the School Board in accordance with ORS 342.610. The daily salary for the current school year is $190.00. You will be paid for a full day when employed for more than one-half day (more than 4 hours); if you are employed for 4 hours or less, you will be paid for half a day ($95.00). It is expected that licensed substitutes stay for their assigned hours, unless released by the building administrator/secretary. Long-Term Assignments Licensed substitutes on long-term assignments will be paid at the long-term substitute rate of $223.20 per day ($111.60 for half day) beginning on their eleventh consecutive workday and continuing until the end of the same assignment. If there is an interruption in service, substitutes will be paid the original substitute rate ($190.00 per day) from the date of return until an additional eleven consecutive days have been fulfilled on the same assignment. 11 | P a g e
A substitute who replaces a licensed teacher for more than sixty (60) consecutive workdays on the same assignment, will be made a temporary employee on the sixty-first (61st) consecutive workday and will be paid according to licensed salary schedule based on education and years of experience. The respective substitute will have worked throughout that entire sixty (60) day period without an interruption of services in order to be considered a temporary employee. As an additional incentive to attract and retain quality licensed substitute teachers, LOSD will pay an additional $8.00 per day ($1.00/hr) after a substitute teacher has worked 30 days or more in the current school year. The extra pay is effective the first of the month following reaching the 30 days worked. For example, if you reach your 30 days in January, the new rate will apply to February hours through to the end of the school year and will be paid beginning with your March paycheck. This rate does not combine with the $212.00 per day salary on long-term assignments. The 30-count starts over at the beginning of each school year. Salary Rates for Classified Substitutes Substituting on a day-to-day basis will be paid at a rate determined annually by the School Board in the following chart listed. Substitutes will be paid hour-for-hour based on exact hours worked. It is expected that substitutes stay for their assigned hours, unless released by the building administrator/secretary. A substitute who replaces a classified employee for more than sixty (60) consecutive workdays on the same assignment, will be made a temporary employee on the sixty-first (61st) consecutive workday and will be paid according to the classified employee salary schedule based on years of experience. The respective substitute will have worked throughout that entire sixty (60) day period. Substitutes may be allowed one (1) day of absence during this period of time. 12 | P a g e
Salary Schedule for Classified Substitutes *July l, 2020 to June 30, 2021* Hourly Wage Job Titles $13.25 Food Services Assistant I Food Services Assistant II $14.24 Educational Assistant Extended Day Provider/Classroom Leader Food Services Assistant III (Cook) Special Educational Assistant $14.88 Data Processor Library Technology Assistant Secretary I, II Weight Room Monitor $16.37 Campus Security Bookkeeper II Bookkeeper III Substitute/Application Coordinator Custodian Engineer I, III, IV Extended Day Provider Manager III Food Services Transporter Food Services Manager III Groundskeeper Licensed Practical Nurse Maintenance Worker Payroll Specialist Printer Secretary III, IV Support Services Coordinator Technology Technician II Transition Specialist Warehouseman 13 | P a g e
Break and Lunch Requirements for Classified Substitutes Classified substitutes are given breaks in accordance with state wage and hour laws as follows: Employees working 2 hours per day or less will not receive a break or lunch. Employees working 2.25 - 5.75 hours per day, will receive one 10-15 minute duty-free, paid break. Employees working 6 hours per day will receive one 10-15 minute, duty-free, paid break and one duty-free, unpaid 30-minute lunch. Employees working 6.25 – 8 hours per day, will receive two 10-15 minute duty-free, paid breaks (am and pm) and one duty-free, unpaid lunch. Note: Substitutes must take these breaks and lunch at their assigned time and cannot choose to not take them in order to leave early. Payroll Deductions Regular deductions are made for state and federal income taxes, social security and worker’s compensation. If applicable, contributions to the Public Employees Retirement System will also be deducted. Accident Reporting and Worker’s Compensation Coverage All accidents which occur while you are employed with the district must be reported to your building administrator immediately. This includes both student injuries and injuries to yourself. If you are injured on the job, a Worker’s Compensation Report and an Accident Incident Report must be completed and forwarded to the Central Office within twenty-four hours of the accident. The forms are available in the school office. For more information about Worker’s Compensation, you may contact Tabitha Bullinger (503) 534-2475, at bullingt@loswego.k12.or.us. Notification of Scheduled Term Recess Periods The Lake Oswego School District’s school calendar includes several customary vacations or recess periods. The district expects that you will continue to perform the same or similar services before and after each vacation or recess period. 14 | P a g e
2020-2021 Payroll Dates Worked In: Cut-off Date: Pay Date: June, 2020 June 30, 2020 July 24, 2020 July July 31, 2020 August 24, 2020 August August 31, 2020 September 24, 2020 September September 30, 2020 October 23, 2020 October October 31, 2020 November 24, 2020 November November 30, 2020 December 22, 2020 December December 31, 2020 January 25, 2021 January, 2021 January 31, 2021 February 24, 2021 February February 28, 2021 March 19, 2021 March March 31, 2021 April 23, 2021 April April 30, 2021 May 24, 2021 May May 31, 2021 June 24, 2021 June June 30, 2021 June 30, 2021 You are welcome to pick up your paycheck at the Central Office on paydays between 8 a.m. and 4 p.m. Checks not picked up by 4 p.m. will be mailed that day. You may sign up for direct deposit of your check to your bank by obtaining a form from the Payroll Office or Human Resources Department. Funds will be deposited in your bank account on the scheduled payday and a copy of all pay information will be sent to you. If you have any questions regarding your check, please contact Tabitha Bullinger at 503-534- 2475. 15 | P a g e
Requirements of Oregon’s Sick Time Leave Law The Bureau of Labor and Industries (BOLI) requires employers to provide sick leave to all employees, including substitutes. Substitutes accrue sick leave at the rate of 1 hour of sick leave for every 30 hours worked. General Rules/Policies regarding Sick Leave Licensed substitutes are paid in 4 or 8 hour blocks according to the scheduled assignment. In a case where there is not enough accrued sick time to cover an entire absence, the sick leave bank will be exhausted to cover as much of the absence as possible. Classified substitutes are paid hour-for-hour according to the scheduled assignment. In a case where there is not enough accrued sick leave to cover the entire absence, the sick leave bank will be exhausted to cover as much of the absence as possible. Sick leave will be paid in whole hours only, unless the leave bank is being completely exhausted on an absence. Substitutes may carry over 40 hours of sick leave from year-to-year. Sick leave banks are deleted after 180 calendar days of no assignments worked with district. Sick leave hours are non-transferrable. Accrued sick time may be used on the 91st day of employment with LOSD. If you are sick and plan to use any accrued sick leave, you must follow the steps on the following form in order to qualify and to be paid. This form is also available as a fillable PDF on the district website in the Substitute Information section. 16 | P a g e
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IX. SCHOOL DISTRICT POLICIES Discipline Discipline in the schools aims to teach responsibility, self-discipline, and self-respect; respect for the rights, dignity, and safety of all individuals; respect for law and observance of School District policies, procedures, rules, and regulations; and respect for public and private property. In taking disciplinary action, school officials will consider students’ individual and collective rights. All disciplinary actions shall be based on the misconduct or violation of communicated rules and expectations. Equal Opportunity Employment The Lake Oswego School District is an equal opportunity employer and complies with all applicable state and federal statutes and regulations in employment and school district programs. Equal employment opportunity and treatment shall be provided in recruiting, hiring, retaining, transferring, promoting and training of all employees regardless of the individual’s race, religion, color, sex, sexual orientation, national origin, marital status, age or disability. Tobacco Policy Lake Oswego schools are tobacco free; this includes smokeless products as well (chewing tobacco and vapor pens). No employee, substitute, visitor, or student may use any tobacco product while on district property. Drug-Free Workplace The district prohibits the manufacturing, distributing, dispensing, possessing or using of drugs or alcoholic beverages in the workplace. Safety Program Each building has general safety and accident prevention procedures including fire drills and building evacuation practices, building evacuation plans, and safety and emergency procedures particular to specialized equipment and areas. During any emergency situation or drill, staff members are expected to remain with their students, or in a capacity as assigned by the building administrator, until such time they are released from duty by the building administrator. Students should not be unsupervised at any time. Working Conditions It is the district’s policy that there shall be no harassment of any employee for any reason. Any employee who feels that he or she has been harassed should immediately report the matter to the building administrator. 19 | P a g e
X. OREGON ADMINISTRATIVE RULE: ETHICS The Ethical Educator OAR 584-20-035: The ethical educator is a person who accepts the requirements of membership in the teaching profession and acts at all times in ethical ways. In so doing, the ethical educator considers the needs of the students, the district, and the profession. The ethical educator, in fulfilling obligations to the student, will: 1. Keep the confidence entrusted in the profession as it relates to confidential information concerning a student and the student's family 2. Refrain from exploiting professional relationships with any student for personal gain, or in support of persons or issues 3. Maintain an appropriate professional student-teacher relationship by: a. Not demonstrating or expressing professionally inappropriate interest in a student's personal life b. Not accepting or giving or exchanging romantic or overly personal gifts or notes with a student c. Reporting to the educator's supervisor if the educator has reason to believe a student is or may be becoming romantically attached to the educator d. Honoring appropriate adult boundaries with students in conduct and conversations at all times. The ethical educator, in fulfilling obligations to the district, will: 1. Apply for, accept, offer, or assign a position of responsibility only on the basis of professional qualifications, and will adhere to the conditions of a contract or the terms of the appointment 2. Conduct professional business, including grievances, through established lawful and reasonable procedures 3. Strive for continued improvement and professional growth; 4. Accept no gratuities or gifts of significance that could influence judgment in the exercise of professional duties 5. Not use the district's or school's name, property, or resources for non-educational benefit or purposes without approval of the educator's supervisor or the appointing authority. The ethical educator, in fulfilling obligations to the profession, will: 1. Maintain the dignity of the profession by respecting and obeying the law, exemplifying personal integrity and honesty 2. Extend equal treatment to all members of the profession in the exercise of their professional rights and responsibilities 3. Respond to requests for evaluation of colleagues and keep such information confidential as appropriate. 20 | P a g e
XI. ADDITIONAL INFORMATION 21 | P a g e
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