2015-2016 ACADEMY MAUI PREPARATORY - PARENT-STUDENT HANDBOOK
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MAUI PREPARATORY
ACADEMY
2015-2016
PARENT-STUDENT HANDBOOK
GRADES PRESCHOOL-12
Maui Preparatory Academy
PMB 186
5095 Napilihau St. #109B
Lahaina, HI 96761
Phone: 808-665-9966 www.mauiprep.org Fax: 808-665-1075
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I. MAUI PREPARATORY ACADEMY MISSION STATEMENT ............................................................. 6
A. The Maui Preparatory Academy Vision........................................................................................................... 6
B. Maui Prep Core Values .................................................................................................................................... 6
C. SCHOOL GOALS AND PURPOSES ........................................................................................................................ 6
D. PERSONAL DEVELOPMENT ................................................................................................................................ 6
II. GENERAL INFORMATION ....................................................................................................................... 7
A. ATTENDANCE .................................................................................................................................................... 7
B. DROP OFF AND PICK UP .................................................................................................................................... 7
C. AFTER CARE ..................................................................................................................................................... 8
D. TARDY .............................................................................................................................................................. 8
E. ABSENCE ........................................................................................................................................................... 8
F. DISMISSAL ........................................................................................................................................................ 8
G. EARLY DISMISSAL ............................................................................................................................................ 8
H. EXTENDED PLANNED ABSENCES ...................................................................................................................... 9
I. MEDICAL APPOINTMENTS ................................................................................................................................. 9
J. PARENT TEACHER STUDENT ‘OHANA (PTSO) .................................................................................................. 9
K. CELL PHONES AND ELECTRONIC DEVICES ........................................................................................................ 9
L. BICYCLES, SKATEBOARDS, SCOOTERS, ROLLERBLADES AND HEELYS (SHOES WITH WHEELS) ......................... 9
M. TEXTBOOKS AND MATERIALS ........................................................................................................................... 9
N. STUDENT LOCKERS ......................................................................................................................................... 10
O. SEARCH AND SEIZURE OF LOCKERS, BACKPACKS, AND COMPUTER ............................................................... 10
P. GUM IS NOT ALLOWED ON CAMPUS. ................................................................................................................ 10
Q. DRESS CODE ................................................................................................................................................... 10
III. COMMUNICATION WITH AND FROM MAUI PREPARATORY ACADEMY .............................. 12
A. NTI (NOTIFICATION TECHNOLOGIES, INC) PHONE MESSAGES ....................................................................... 12
B. WEEKLY E-MAIL UPDATE ............................................................................................................................... 12
C. EMERGENCY CRISIS MANAGEMENT PLAN ...................................................................................................... 12
D. TEACHEREASE ................................................................................................................................................ 12
E. PARENTS’ BACK-TO-SCHOOL NIGHT .............................................................................................................. 13
F. PARENT/TEACHER/ADVISOR CONFERENCES AND COMMUNICATION .............................................................. 13
G. REPORT CARDS AND WRITTEN COMMENTS .................................................................................................... 13
IV. HEALTH AND MEDICAL CARE ............................................................................................................ 13
A. HEALTH INSURANCE ....................................................................................................................................... 13
B. EMERGENCY CARE .......................................................................................................................................... 13
C. SERIOUS INJURY OR ILLNESS........................................................................................................................... 13
D. COMMUNICABLE DISEASES ............................................................................................................................. 14
E. ILLNESS ........................................................................................................................................................... 14
F. MEDICATION ................................................................................................................................................... 15
G. ILLNESS DURING THE CLASS DAY ................................................................................................................... 15
H. PARENTAL ABSENCES ..................................................................................................................................... 15
I. PHYSICAL EDUCATION EXCUSES .................................................................................................................... 15
V. ACADEMIC PROGRAM ........................................................................................................................... 15
A. PROGRAM DESCRIPTION ................................................................................................................................. 15
B. ADVISOR PROGRAM (GRADES 6–12) ............................................................................................................... 16
C. ADVISORY GROUP MEETINGS (GRADES 6–12) ............................................................................................... 16
D. EXAMS (GRADES 6–12)................................................................................................................................... 16
E. STANDARDIZED TESTING PROGRAM ............................................................................................................... 16
F. FIELD TRIPS .................................................................................................................................................... 16
G. HOMEWORK .................................................................................................................................................... 16
H. EXTRA HELP ................................................................................................................................................... 17
3I. TECHNOLOGY USE AND COMPUTER USE POLICY ........................................................................................... 17
J. GRADING......................................................................................................................................................... 18
K. EFFORT GRADES ............................................................................................................................................. 18
L. ACADEMIC HONOR ROLL ................................................................................................................................ 19
M. HEADMASTER’S LIST ...................................................................................................................................... 19
VI. BEHAVIORAL EXPECTATIONS .............................................................................................................. 1
A. CHEATING OR PLAGIARISM ............................................................................................................................... 1
B. COMMUNITY SAFETY ........................................................................................................................................ 1
C. DISCRIMINATION OR HARASSMENT/BULLYING ................................................................................................ 1
D. FIGHTING .......................................................................................................................................................... 1
E. INSUBORDINATION/DEFIANCE .......................................................................................................................... 1
F. MISUSE OF PROPERTY ....................................................................................................................................... 1
G. DAMAGE, VANDALISM AND MAINTENANCE ..................................................................................................... 1
H. DRESS CODE VIOLATIONS................................................................................................................................. 2
I. SUBSTANCE ABUSE ........................................................................................................................................... 2
J. CUTTING CLASS/SCHOOL .................................................................................................................................. 2
VII. DISCIPLINE PHILOSOPHY, GUIDELINES AND PROCEDURES...................................................... 2
A. DISCIPLINE PHILOSOPHY ................................................................................................................................... 2
B. MAUI PREP HONOR CODE ................................................................................................................................. 2
C. DISCIPLINE PROCEDURES .................................................................................................................................. 3
D. ADVISOR ADVOCACY........................................................................................................................................ 4
E. SOCIAL OR BEHAVIORAL PROBATION ............................................................................................................... 4
F. HONOR COUNCIL .............................................................................................................................................. 4
VIII. MAUI PREPARATORY ACADEMY FACULTY DIRECTORY 2015-2016 ..................................... 5
IX. STUDENT COMPUTER & INTERNET USE CONTRACT .................................................................... 7
X. STUDENT ANTI-BULLYING PLEDGE .................................................................................................... 7
XI. PARENT ANTI-BULLYING PLEDGE ...................................................................................................... 8
XII. HONOR CODE & CONTRACT .................................................................................................................. 9
XIII. UPPER SCHOOL OFF CAMPUS PERMISSION ..................................................................................... 9
XIV. MAUI PREPARATORY ACADEMY LOWER SCHOOL & PRE-SCHOOL HANDBOOK
SUPPLEMENT ........................................................................................................................................................... 10
LOWER SCHOOL STATEMENT OF BELIEFS .................................................................................................. 10
GENERAL INFORMATION .................................................................................................................................... 10
K–5 HOURS ................................................................................................................................................................ 11
MAUI PREP PRESCHOOL INFORMATION ....................................................................................................... 16
PRESCHOOL HOURS .............................................................................................................................................. 16
Maui Preparatory Academy reserves the right to amend this handbook without prior notice.
4A NOTE FROM THE OFFICE OF THE HEAD OF SCHOOL
To the students, parents, administration, trustees, faculty, and friends of MAUI
PREPARATORY ACADEMY:
This handbook has grown and evolved to its present state, thanks to the many contributions of
faculty, staff, students, and parents. The handbook should be a symbol representing the ethos of
our school and ‘ohana. It collects into one place the school’s philosophy, fundamental
principles, policy statements, procedural guidelines, and, of course, rules, and regulations of the
school. The handbook, in effect, describes how the school hopes to achieve its philosophy and
objectives. Further, the handbook attempts to help each student begin the Maui Prep journey –
the discovery of one’s self in the community.
Whenever we join a community, we make a tacit agreement to live within its governing
principles – to accept the privileges and attendant responsibilities that membership in that
community brings, to accept our role in creating this community, and to accept the school’s
guiding principles that enable each of us to live in this community.
In the life cycle of a school, the summer is the chrysalis awaiting the birth of a new year.
Whether the beginning of this school year will be your first day or the first day after a number of
years, let us begin the journey together with a renewed sense of purpose – to continue to build
our Maui Preparatory Academy into the type of community and ‘ohana in which we can all take
pride.
Sincerely,
Jonathan L. Silver, Ph.D.
Head of School
5I. MAUI PREPARATORY ACADEMY MISSION STATEMENT
Maui Preparatory Academy provides a superior educational program in a safe, nurturing, and stimulating
environment. We promote character development, community service, and the values of sustainability. We foster a
love of learning while instilling academic excellence, artistic expression, athletic achievement and the skills
necessary for success in the 21st century.
A. THE MAUI PREPARATORY ACADEMY VISION
We envision a thriving school ‘ohana with a vibrant campus life, progressing towards sustainability, while serving
the wider community. Guided by principles of integrity and excellence, our students will reach beyond their
perceived level of ability to achieve success. They will become active citizens and responsible stewards of the ‘āina
who are committed to improving their world.
B. MAUI PREP CORE VALUES
Our character and personality as a school community are represented in our fundamental values, beliefs, and
attitudes upon which we structure our behavior and decisions:
Ø Students First…our reason for being and the basic tenet for all decision making.
Ø Pursuit of Excellence…in everything we try to accomplish ~ working every day to be better than the day
before.
Ø Focus on the Individual…as a reflection of our sense of humanity and concern for the well-being of each
child.
Ø Seeking and Appreciating Challenges…to test our resolve, strength, conviction, and maturity.
Ø Accepting and Appreciating the Differences of Others…allowing us to grow with open minds and kind
souls.
Ø Exemplifying the Highest Moral and Ethical Behavior…in our lives and in our interactions with others.
Ø Promoting Environmental Stewardship….developing an appreciation for and commitment to preserving
our unique island environment.
C. SCHOOL GOALS AND PURPOSES
The Maui Preparatory Academy program serves the needs, interests, and abilities of children in grades
Preschool –12 whose educational goals include college-level academic work. The program is designed for
students who seek a challenging learning environment with behavioral expectations at the same challenging
level. The school provides a structured transition through the period of physical, emotional, and intellectual
development between childhood and adolescence.
Maui Prep’s program serves the dual role of preparation for the immediate and well-defined future of the next
grade and the largely unknown years to come. We attempt to include in our offerings experiences that help
individuals accept changes in themselves and others. As a result, academic development and personal
development go hand-in-hand as equal partners.
D. PERSONAL DEVELOPMENT
Maui Prep promotes personal development in an age-appropriate learning environment. The school sets
standards to identify responsibilities and principles important to intellectual, spiritual, and social-emotional
growth. The attitudes and values of responsibility, honesty, empathy, sportsmanship, and respect are
developed through many facets of the school program including classes, assemblies, and positive
relationships with adults in our daily homeroom and advisory block (grades 6–12).
The previously listed principles and the ones that follow detail our philosophy:
61. We select teaching strategies designed to succeed with students who are active, curious, and
maturing in their ability to handle formal processes.
2. Wherever possible, we create learning opportunities that involve diverse groups of students, take
advantage of the environment, and provide exploratory experiences.
3. We cultivate strong personal relationships between students and faculty through small classes, the
advisory program, and a strong faculty attitude of involvement.
4. School discipline is based on the principle of logical consequences with love and dignity.
5. We emphasize participation in our school programs. Most activities are open to all students who
wish to participate, the major criterion being a productive, industrious, and cooperative attitude.
We place high value on sportsmanship and the rewards of cooperation in an atmosphere of respect.
6. Work is everyone's contribution to the community. All students participate in the maintenance of
classrooms, common areas, and the campus.
II. GENERAL INFORMATION
IMPORTANT SAFETY NOTICE: Under no circumstances are parents or visitors allowed to go to the
classrooms, enter the schoolyard, or visit buildings unless prior approval is obtained from the teacher/office, and
even under these circumstances, all visitors must first report to the main office to sign in.
A. ATTENDANCE
In a small community such as ours, students departing early and/or arriving late cause inconvenience and
extra work for faculty and other students. Please schedule family time/vacations accordingly. To help you
plan drop off and pick up times, refer to the chart below by grade and day. Upper School students with off
campus privileges are expected to be on campus unless they have officially signed out with their student
block advisor or the principal.
Grade Earliest Daily Start M-Tu-Th-F Wednesday
Level Arrival Dismissal Dismissal
Time
Preschool 8:00 a.m. 8:15 a.m. 2:30 p.m. 2:30 p.m.
K - Fifth 8:00 a.m. 8:20 a.m. 2:40 p.m. 2:00 p.m.
Sixth - Twelfth 7:30 a.m. 8:00 a.m. 2:45 p.m. 2:00 p.m.
IMPORTANT NOTE: Students dropped off before earliest start time will be sent to the dining hall for safety and a
fee will be charged to parents who don’t have siblings in the Middle or Upper school. For your child’s safety,
please follow the above schedule for arrival times. Mahalo.
B. DROP OFF AND PICK UP
The Maui Prep parking lot and driveways are congested areas that are shared by both vehicles and pedestrians.
To make the campus as safe as possible, please:
• Drive slowly (5 mph) with extreme caution.
• Avoid using cell phones.
• Always yield to foot traffic.
• Do not wait or park blocking crosswalk.
• Wait at designated areas marked as drop-off and pick-up lanes.
• Pull all the way forward to allow more room for a greater number of parents.
• Never leave your vehicle unattended.
• Load and unload in the drop-off lane or park in the parking area and escort your student to and from
the sidewalk.
• Lower School children are not allowed to cross the parking lot unescorted.
7• Do not double park or otherwise block traffic.
All students must be picked up by 3:00 p.m. unless they are in After Care.* To ensure the safety of our children
and families, as well as families in the neighborhood, please strictly observe the 5 mph speed limit through the
Maui Land and Pineapple yard.
*After Care is only for children in Grades K-5. There will be NO SUPERVISION for any students in Grades 6-
12 who remain on the campus after 1:45 p.m. on Wednesdays and after 3:15 p.m. on the other days.
C. AFTER CARE
After Care is available for students in Grades K-5. Families may elect unlimited aftercare for a fee of $175 per
month payable in advance. Forms are available on line and in the school office. The monthly fee will be
prorated for months with extend breaks. The daily drop off fee is $7.00 per hour. Families who elect the daily
drop off program are billed every two months.
D. TARDY
The school encourages students to be in their classrooms prior to the start of school. Students are recorded
tardy if they arrive any time after the listed daily start time (indicated above). Students who are tardy must
report to the office to sign in prior to attending any classes. For middle and upper school students, a tardy to
school will count as an absence from advisory and the school’s attendance policy will apply. Therefore,
students who accumulate nine or more absences and/or tardies in a semester may receive a failing grade for
advisory for that semester.
E. ABSENCE
Absent students will be ineligible to attend any social event or compete in any athletic event on that day. Please
notify the office (808-665-9966) as early in the day as possible or by 9 a.m. when a student is absent, at an
appointment, or, whenever possible, to inform the school of a tardy situation.
Middle and Upper School students who accumulate nine or more unexcused absences in 1 semester may receive
an F (50%) for the semester.
F. DISMISSAL
The school day ends at varied times according to grade and as indicated on the chart under dismissal time. If,
after 15 minutes following dismissal, a parent/guardian is late for pick up, students in grades K-5 will be sent to
our after-school program and a fee will be charged for attendance. When Homework Club is available, middle
school students must report to Homework Club.
G. EARLY DISMISSAL
If a parent needs to pick up a child early, please notify the office a day in advance. If your child is in middle or
upper school, please arrange a time with him/her to meet at the front office. Early dismissal should be utilized
for medical appointments and family emergencies ONLY.
Unless a parent has made a prior arrangement with the school, students must arrange for early dismissal in the
presence of faculty or administration. Students may not use their own cell phones to contact parents during the
school day unless they have received permission from a member of the faculty or administration and do so in
their presence. Students leaving during the day must have a parent sign them out at the office. Students must
report to the office to meet their parent/guardian to sign out before they leave campus. Parents of student
drivers must call the office or provide written permission for their student to sign out early before student will
be allowed to sign out.
REPEATING IMPORTANT SAFETY NOTICE: Under no circumstances are parents or visitors allowed
to go to the classrooms, enter the school yard, or visit buildings unless prior approval is given by the
teacher/office and even under these circumstances, all visitors must report to the main office first.
8H. EXTENDED PLANNED ABSENCES
If a student has a planned absence of three or more days, he/she is expected to make the following arrangements
prior to the absence:
1. Meet with Middle/Upper School Principal to submit request and receive the “Planned Absence Form.”
Take Planned Absence form to all teachers or other appropriate people involved and advise them of the
proposed absence.
2. Please arrange to make up all work (class work, projects, homework, tests, and quizzes) that will be
missed during his/her absence. It is a student's responsibility to complete and turn in all work assigned
upon his/her return to school. It is also the responsibility of the family to acquire any necessary tutoring
assistance.
3. For Lower School planned absences please see Pg. 2 of the Lower School Handbook Supplement.
I. MEDICAL APPOINTMENTS
Parents of students are responsible for making arrangements for transporting their children to medical/dental
appointments scheduled during the school day. Whenever possible, parents are encouraged to schedule
medical/dental appointments during the school breaks, on Saturdays, or after school to minimize missed class
time. The same expectation for making up work that is listed under Planned Absence applies.
J. PARENT TEACHER STUDENT ‘OHANA (PTSO)
Every parent and guardian is automatically a member of the Parent Teacher Student ‘Ohana (PTSO). The
Board of the PTSO is eager to make the acquaintance of new parents at Maui Prep. The PTSO sponsors such
activities as classroom parties, potluck dinners, teacher appreciation events, general meetings, receptions, and
telephone chains. The Board meets monthly and any parent/guardian is welcome to attend. The purpose of the
PTSO is to enrich the lives and education of the children of Maui Preparatory Academy and to serve the school
by supporting its mission, programs and activities.
K. CELL PHONES AND ELECTRONIC DEVICES
Students may have a cell phone as Maui Prep acknowledges their usefulness. Upper school students will be
permitted to use a cell phone during non-class times. For all other students, phones must be turned off during
the class day and may not be seen. In the event of a phone ringing during class or a lower school or middle
school student utilizing a cell phone during the day or an upper school student using a cell phone at times not
permitted without teacher/administrator consent, the cell phone will be confiscated for a period up to 24 hours.
Parents will also be notified of the infraction. In the case of a second offense, the phone will be confiscated and
returned directly to parents. Detentions will be awarded as necessary. Use of entertainment devices such as
video games, iPods, and mp3 players is at the discretion of individual teachers and should not be brought out
without permission. For students in grades K-8, electronic devices are not to be used before school, during
recess, study blocks, or lunch. Misuse of electronic devices may result in individual privilege loss.
L. BICYCLES, SKATEBOARDS, SCOOTERS, ROLLERBLADES AND HEELYS (SHOES WITH WHEELS)
Students in grades 6–12 may ride bikes to and from school provided they submit a Parent Permission Form.
All riders are required to wear helmets. When not in use, bicycles must be secured in a designated bike rack.
They may not be parked in the rooms or walkways of the school. Due to safety concerns, the driveway leading
to the drop-off and pick-up areas is off limits to all students on bicycles. Students must walk their bikes through
the school gates and on campus. Students should NOT bring skateboards, scooters, rollerblades, or Heelys
(with or without wheels) to school. For safety reasons, students in grade 5 and below may not ride bikes to
school unless accompanied by parent or guardian.
M. TEXTBOOKS AND MATERIALS
Students in grades Preschool – 5 will have their books provided by the school as part of their tuition. The books
are the student’s responsibility. A charge will be assessed for all lost books. Purchase of all required textbooks
for grades 6–12 is the responsibility of the parent(s).
9Middle and Upper School book lists are currently available and new books may be purchased at the end of July
from www.mbsDirect.net an online service that is used by most of the independent schools on Maui. You will
be able to log on to their website and click on Maui Prep and the required books will be registered and readily
available for purchase. Delivery to Hawaii takes approximately four days. Some courses may require purchase
of additional texts throughout the school year. Families are not required to use MBS Direct; there may be
cheaper alternatives available
N. STUDENT LOCKERS
The school provides each grade 6–12 student with a locker to secure his/her books and other possessions. The
school reserves the right to inspect, at any time, the school locker assigned to any student. For security reasons,
students MUST NOT disclose their locker combination to anyone else. Students are expected to utilize and
lock their lockers during the school day. Lunches and books are not to be stored on top of lockers.
O. SEARCH AND SEIZURE OF LOCKERS, BACKPACKS, AND COMPUTER
While recognizing the privacy of students, school officials will search lockers when the faculty or
administration determines reasonable cause. Students suspected of violating major school rules regarding
illegal substances or weapons may have their belongings searched. E-mail accounts and files on the school
network are subject to monitoring for inappropriate activity.
If possible, students whose lockers/backpacks/computer accounts are being searched will be present, but their
presence is not necessary in a search following a suspected violation. All illegal and/or inappropriate items or
evidence of illegal and/or inappropriate activity or items found will be confiscated and noted for disciplinary
action. This same policy applies to all computer accounts. It is important that students NOT disclose their
computer password to anyone to ensure account security. Moreover, it is imperative that students recognize that
they are responsible for the content of their lockers and computer accounts at all times.
P. GUM AND SILLY STRING IS NOT ALLOWED ON CAMPUS.
Q. DRESS CODE
Maui Prep has a dress code for students. Students are expected to adhere to the guidelines set forth by the
school, both on campus and off, for all Maui Prep school-related functions. Moreover, it must be understood by
parents and students that Maui Prep will enforce the dress code and whenever there is a question of
appropriateness, the decision of the administration will prevail.
The following School Uniform Guidelines are in effect for 2015-2016.
PHILOSOPHY: Maui Prep students are always expected to use good taste and common sense in choosing their
attire. Students are always expected to err on the side of modesty thereby decreasing any distraction from
learning in an academic focused environment.
OVERVIEW: School uniform shirts purchased from Lands End or other school-approved vendor must be worn
at all times except during P.E. and after school, which is defined as after 3:00 p.m. Shirts may be worn
“untucked” as long as they cover the beltline of the shorts, pants or skirt. Repeated violations of School
Uniform Guidelines will be construed as insubordination and could lead to further consequences.
UNIFORM SHIRTS: School shirts are required and are the financial responsibility of the parents. Shirts can be
purchased on line from Lands End at www.landsend.com or from another school-approved vendor (contact
office for complete list). Shirts must be clean, neat and in good repair. Shirts in the wash or laundry are not an
excuse for being out of dress code.
• GIRLS may wear pants, shorts, or skirts/skorts that are no more than two inches above the knee and are in
good repair (no tears, holes, fringe, etc.). Leggings may only be worn under skirts or shorts that are no
more than two inches above the knee. Sweatpants, board shorts, gym shorts, and low-rise style pants are
not acceptable. Maui Prep discourages the wearing of skirts as they limit one’s ability to be active during
the class day. If a girl chooses to wear a skirt, it must follow the length test for shorts. Shorts must be
worn for physical education and athletics.
10• BOYS may wear shorts (no board shorts, sweatpants, or gym shorts) or pants. Additionally, the shorts and
pants must be worn so that no underwear shows at any time.
• UPPER SCHOOL PRIVILEGES: Upper school students may wear board shorts and basketball shorts provided
they are in good repair. As a privilege, senior students are permitted to dress in logo-wear shirts and
jackets from colleges to which they have been formally accepted for admission. Students in grades 9
through 12 may elect to wear slippers; however, they must keep closed toe/back shoes on campus for
science labs, field trips and other courses that require foot protection. Closed toe/back shoes must be
worn at all times on the sports court.
• SHOES must be worn by both girls and boys. Due to the active nature of our curriculum, shoes that support
an active lifestyle are appropriate for students at all grade levels. Shoes for students in grades Preschool-8
must have straps or closed backs for safety. At no time should students be on campus without proper
footwear.
• HAIR must be neat, clean, and trimmed. To keep it out of the eyes, it must be either cut above the
eyebrows or pulled back. Hair color must fall into the range of “natural tones.” However, students may
present a proposal to the Student Senate for approval of a special project in which the coloring of hair is an
indication of support of the project. The project must be presented at an assembly and have pre-set
duration of not longer than a month. (Example: Breast Cancer project – pink portions of hair).
• EARRINGS are allowed in ears; small, modest studs may be permitted in the nose Body piercing and/or
excessive jewelry on other parts of the body may be inappropriate and not permitted as deemed by the
principal.
• HATS, CAPS, AND HOODS must not be worn indoors. Sunglasses are never to be worn indoors. These items
will be held by a faculty member until he or she sees fit.
• JACKETS AND SWEATSHIRTS may be worn to and from school but not inside the classroom. If a student
chooses to wear a jacket or sweatshirt inside the classroom, it must include the Maui Prep school crest or
the athletic logo. School vendors have approved jackets and sweatshirts for families to choose from.
• PHYSICAL EDUCATION: Students in grades 6–8 must wear a grey Maui Prep PE shirt and appropriate
athletic shorts, athletic sweatpants, sweatshirt, and appropriate athletic footwear. NOTE: Students will be
required to come into compliance before continuing class. Students will be responsible for making up all
work missed while out of the classroom. Continued non-compliance with the dress code is considered
insubordinate behavior.
• FREE DRESS DAYS: Student Government will sponsor a number of “Themed Free Dress Days” on a
designated Friday each month for the entire school (Preschool–12) to increase school spirit and support
charities. Student participation is optional. The Student Government collects $1.00 and two (2) non-
perishable food goods from each student participating in the free dress days to support student-selected
charities.
• Students who are participating in free dress days must adhere to the same general guidelines of decency as
dictated above. Guidelines regarding length of skirts or shorts are still applicable. If a student's attire
stretches the dress code to the point of it being questioned by a faculty, the opinion of the faculty will
prevail.
• In order to increase school spirit, all students are permitted to dress in Maui Prep logo-wear every Friday.
This includes Pueo t-shirts, athletic team attire or other appropriate official logo wear.
11III. COMMUNICATION WITH AND FROM MAUI PREPARATORY
ACADEMY
GENERAL CHAIN OF COMMUNICATION: When a parent has concerns or needs clarification on something with
regard to their child in class, as a matter of professional courtesy and respect for faculty, please contact the teacher
in question first. Should you not be satisfied with the results of your discussion with the teacher(s), please follow
this typical chain of command: initial call should be made to the teacher first, followed by the appropriate
administrator: the School Principal. Should you need additional attention after exhausting this chain, contact the
Head of School. Middle and Upper School families should also include their child’s advisor when appropriate.
KEEPER OF UPDATED INFORMATION: Mrs. Michelle Pupunu is our official “keeper of information.” Please note
that we use various forms of automated and technological means of communication with our ‘Ohana (families). It is
important that any changes in contact information (address, phone, email, or other) be communicated to Mrs.
Pupunu immediately.
STUDENT RESPONSIBILITY: It is an important student responsibility to ensure that all flyers, notices, forms, and
other materials distributed at school are given to parents on the day they are received from their teachers. Parents of
younger students may wish to establish a means of obtaining materials from their child daily in order to avoid
missing information.
E STABLISHED MEANS OF C OMMUNICATING WITH OUR M AUI P REP ‘O HANA
A. NTI (NOTIFICATION TECHNOLOGIES, INC) PHONE MESSAGES
The school uses an automated phone messaging system, called NTI, to update our school community on
important events and announcements. It is extremely important that the school have updated phone numbers to
ensure that these important recorded messages are received at as many numbers per household as desired. All
parents are enrolled in this program automatically but the school must receive accurate phone/email for contact.
B. WEEKLY E-MAIL UPDATE
Each Friday when school is in session, the school will send out a weekly preview of upcoming events and
important Maui Prep information via e-mail.
To be sure, to receive all school emails, please e-mail Cathi Minami at cminami@mauiprep.org. Please
remember to update your e-mail if you change providers or have both personal and business e-mail addresses.
C. EMERGENCY CRISIS MANAGEMENT PLAN
In the event of a crisis situation, Maui Prep will respond in a timely and effective manner to ensure safety,
provide personal and emotional support to individuals, and communicate appropriate messages to parents,
students, the community, and the media. Crisis management procedures apply to all Maui Prep personnel-
administration, faculty, staff, and students – also all buildings and grounds operated and maintained by the
school. All employees, particularly administrators and faculty, are fully aware of the Crisis Management Plan.
In any crisis, circumstances may arise which have not been anticipated. In such cases, common sense and
adherence to the Maui Prep Crisis Management Plan should prevail. Faculty members are responsible for
transmitting information about emergency procedures to students and for exercising control and discipline in
their supervision of students in evacuation situations. Students are expected to cooperate completely with all
directions regarding any situation at all times.
Fire, campus evacuation, and emergency lock down drills will be held to ensure that the school community is
prepared to deal with possible emergencies.
D. TEACHEREASE
This is an internet based communications tool between faculty, students, and parents beginning in 6th grade.
Class assignments, grades, and other important information can be listed on this confidential computer site.
More details about this program will be provided to parents by the Principal or Academic Dean at the start of
the school year.
12E. PARENTS’ BACK-TO-SCHOOL NIGHT
Parents have the opportunity to learn about all aspects of their son’s or daughter’s program in presentations by
their teacher(s) at Back-To-School Night. The presentations deal with teacher expectations, course(s) of study,
communication, special grade events, etc. This special night takes place after the start of the school year and
the date will be announced as soon as possible after the first day of school.
F. PARENT/TEACHER/ADVISOR CONFERENCES AND COMMUNICATION
Parent Conferences are held throughout the year. In grades Preschool–5 the conference is with the homeroom
teacher. In grades 6–12 conferences are with the “Advisor.” The advisor is an important communication link
with parents throughout the year. The role of advisor includes calling parents as grade level or individual
teacher concerns are raised, meeting with the parents in the two scheduled Parent-Teacher Conferences per year
(Fall and Spring), and acting as a conduit of information between the school and the parents.
G. REPORT CARDS AND WRITTEN COMMENTS
Report cards are generated at the end of each semester with grades, effort, behavior, and brief faculty
comments. Individual students with academic issues may be placed on Weekly Reports to more closely monitor
and report on their progress.
IV. HEALTH AND MEDICAL CARE
Maui Prep must conform to all requirements of Hawaii’s Department of Health and all requirements must be taken
care of before your child attends school. This includes the following:
• Physical Exams – All new students attending Maui Prep must complete a physical exam prior to the start
of school. All Upper School students are required to play sports and must submit a completed physical
exam form prior to the start of school.
• Tuberculosis Clearance – TB screening must be completed by new students prior to attending Maui Prep
or the family must provide a copy of previous test results.
• Immunization Records – The State Department of Health requires basic immunizations and boosters for
all students attending school in Hawaii. The Student Health Record form lists the immunizations required.
Children will not be allowed to start classes without all required immunizations or without a doctor’s note
or religious waiver.
• Scoliosis Screening – The State Department of Health, HAIS, and WASC require that all students in
grades 7 and new students in grades 8–12 undergo a scoliosis screening. Parents will be informed of any
need for further family doctor screening or follow-up.
In addition, Maui Prep requires the following information for each student:
A. HEALTH INSURANCE
Families are asked to copy their insurance card for the school to keep on file in case of emergency.
B. EMERGENCY CARE
Parents and/or guardians will always be called to make decisions about emergency medical or emotional issues
that may arise. However, if we are unable to reach you at your contact numbers, we will use our professional
judgment and act accordingly. Should you have specific instructions for the school, they must be sent to the
office in writing so that we may act accordingly. Your cooperation and understanding is expected and
appreciated.
C. SERIOUS INJURY OR ILLNESS
Please inform the appropriate principal of any serious illness or injury. A doctor’s note, indicating diagnosis
and clearance for participation in physical education or sports, is required when a student returns to school
following hospitalization, serious illness, or injury.
13D. COMMUNICABLE DISEASES
Parents are requested to report all communicable diseases (e.g. strep throat, chicken pox, etc.) to the school
office as soon as the disease is diagnosed.
E. ILLNESS
Maui Preparatory Academy reserves the right to temporarily deny any child admittance to the school for reasons
of obvious illness, or to request early departure should symptoms become apparent during the course of the
day. Any child who seems unable to participate in our program for any reason will be sent home. This is to
ensure the continued good health of everyone at Maui Prep. We realize that most of you are working parents
and we do try to accommodate you as much as possible. However, for the health and well being of the children
in our care and our staff we feel it is vital to maintain a strict wellness policy. We ask for parents to assist by
keeping sick children at home. We do take into consideration your physician’s recommendations nevertheless it
is up to our discretion when your child may return to school.
When a child may not attend school:
▪ Fever Children will be sent home if their temperature is 100.0 or higher and must stay home the next day
for observation. Children must be free of fever (any temperature above 98.6 degrees) for at least 24
hours without the use of fever reducing medication. The same policy applies if your child develops a
fever at home. They must be fever free (any temperature above 98.6 degrees) for at least 24
hours without the use of fever reducing medication.
▪ Rash Any rash other than a common diaper rash or skin irritation will require that child to be sent home for
an evaluation and diagnosis from their doctor in writing of exactly what it is. They may return to
school based on that written doctor’s evaluation, and clearance that it is not contagious.
▪ Conjunctivitis (pink eye) Children will be sent home if there appears to be an unusual amount of
discharge from or irritation to their eye(s) and must stay home the next day for observation. Before
returning to school they will need an evaluation and diagnosis from their doctor in writing of exactly
what it is.
• If the diagnosis is BACTERIAL CONJUNCTIVITIS children must have received at least 24 hours
of treatment.
• If the diagnosis is VIRAL CONJUNCTIVITIS your child may return AS LONG AS THERE IS
NO DISCHARGE.
• If in fact they do not have "pink eye" we need a doctor's note with a diagnosis and a clearance that
it is not contagious.
▪ Thick white, green or yellow discharge Children will be sent home if they appear to have any thick white,
green or yellow discharge. This is often indicative of an infection and they must stay home the next
day for observation. Before returning to school they will need an evaluation and diagnosis from their
doctor in writing and at least 24 hours of treatment. If in fact they do not have an infection we need a
doctor's note with a diagnosis of exactly what it is with a clearance that it is nothing contagious. The
Department of Health and most doctors are of the opinion that once on antibiotics for 24 hours, the
discharge is no longer contagious even though it may persist for up to two weeks.
▪ Diarrhea Children will be sent home if they have three or more loose bowel movements in one day and
must stay home the next day for observation. Before returning to school (after the day of observation)
children must be free from diarrhea for 24 hours with at least 1 regular bowel movement. If your child
has one or more loose bowel movements on their first day back they will again be sent home.
▪ Vomiting Children will be sent home if they vomit and must stay home the next day for
observation. Before returning to school (after the day of observation) children must symptom free with
no vomiting for at least 24 hours.
▪ Persistent hacking cough Children will be sent home if they have a persistent hacking cough and must
stay home the next day for observation. Before returning to school they will need an evaluation and
diagnosis from their doctor in writing and at least 24 hours of treatment. If in fact they do not require
any treatment we need a doctor's note with a diagnosis of exactly what it is with a clearance that it is
not contagious.
▪ Lice Children will not be readmitted until 24 hours after treatment and must be nit free. A detailed letter
will be sent home.
Other conditions such as chicken pox or strep throat (held out of school until 48 hours of antibiotic has
been given and the child feels well with no sore throat or headache)
14Common Cold Policy
Children suffering from a common cold will be assessed on an individual basis. Factors of consideration
include the developmental level of your child in congruence with our ability to limit the spread of germs. The
younger your child, the more difficult it is to keep the spread of germs down. For example: hand to face contact,
mouthing of toys, uncontrolled nasal discharge, uncovered sneezing and coughing etc.
F. MEDICATION
Maui Prep will not issue prescription medication unless, under doctor’s orders, we are instructed to do so for the
well-being of a student. Non-prescription medication such as Aspirin or Tylenol will be available on campus
and will be issued to a student if instructed by parents. All other medication should not be on campus or in the
possession of students.
Students who are taking daily maintenance doses of medications are required to report to the office at the
designated time. The Administrative Assistant will remind students for the first two weeks, after which time
students must share the responsibility of taking their medication by reporting to the office. Students who
habitually forget to come in for their medications will have to work with their parents and/or teachers to develop
a plan to help them remember. Open communication between parents, children, and the appropriate principal
will enable students to receive their daily medications as prescribed. Lower School students will be reminded
by their classroom teachers.
G. ILLNESS DURING THE CLASS DAY
If a student feels ill during the class day, he or she will be given the opportunity to rest to see if the ailment
passes. During this period, the parent or guardian will be contacted and a decision will be made as to whether
the child should be picked up. In most cases, the school will opt to send a child home. Any student leaving
school must be signed out in the school office by a parent or guardian. Students must contact parents in front
of faculty or administration.
H. PARENTAL ABSENCES
When parents are away, a note is required for the school prior to their departure indicating dates of trip, name,
and phone number(s) of the adult in charge during the parents’ absence. It must also indicate who is authorized
to make medical decisions for the student.
I. PHYSICAL EDUCATION EXCUSES
We encourage healthy living with our students. Our physical education program promotes this concept. If a
student needs to miss more than two (2) days of physical education due to illness or injury, he/she is required to
have a note from a physician to indicate the appropriate level of participation in physical education.
V. ACADEMIC PROGRAM
A. PROGRAM DESCRIPTION
The Maui Prep program of study encompasses the full range of a structured learning environment from the
Preschool,, Lower (Grades K–5), Middle (Grades 6–8), to Upper School (Grades 9–12). Along with the core
curriculum of English, Social Studies/History, Math, Science, and Health/Physical Education, students are
exposed to Visual and Performing Arts, Technology, and other enrichment opportunities offered throughout the
year.
The approach in each core course is to encourage the highest possible degree of student involvement. We
believe that a student who carefully completes assignments in each subject makes the greatest progress towards
the achievement of educational goals. Therefore, we expect all students to complete their assignments to the
best of their ability and to seek help from their teachers as needed.
15B. ADVISOR PROGRAM (GRADES 6–12)
Educational research shows that sustained, strong performance in grades 6–12 closely correlates with the
students’ experience of consistency and support from their parents, teachers, and advisors. The Advisory
Program is a critically important part of the Maui Prep program. Each student is assigned a faculty advisor.
The advisor is the one faculty member on campus responsible for understanding all the separate aspects of an
advisee’s academic, social, athletic, and family issues. The advisor is responsible for giving guidance, assisting
students with decision making, and communicating with parents. The advisor serves as the liaison between the
student, family, and Maui Prep.
C. ADVISORY GROUP MEETINGS (GRADES 6–12)
The students assigned to an advisor meet as a group daily to begin the day and every Wednesday for extended
Advisory where they discuss issues raised by students and issues to be covered in our Advisory Curriculum. In
these meetings, the advisor serves as a facilitator guiding the discussion and problem solving. The guiding
principles for advisor meetings are respect and confidentiality. The advisor also meets regularly with individual
students to discuss academic issues, strategies, social issues, discipline, tardiness, etc. On occasion, assemblies
will replace extended Advisory periods.
D. EXAMS (GRADES 6–12)
Students will take comprehensive examinations twice a year. Exams will be 90 minutes in length and will be
averaged into the final grade for the year. The weight of the exam will not exceed 15%. The intent of testing is
to teach the students how to become responsible for a body of knowledge over an extended period of time and
to prepare them for college level work. Exam periods are special schedules for the middle and upper schools.
E. STANDARDIZED TESTING PROGRAM
Students in grades 3–10 will take part in the NWEA Measures of Academic Progress (MAP) in the fall ,
winter and spring. This series of aptitude and achievement tests are used to evaluate the effectiveness of all
aspects of the instructional program so adjustments can be made in the curriculum to best serve the needs of
Maui Prep students. Test scores are not used for placement. Results of the tests will be made available to
parents after an initial appointment to review the nature of the test and norms used.
Students in Grades 10-11 will take the PSAT in October. PSAT/NMSQT stands for Preliminary SAT/National
Merit Scholarship Qualifying Test. It is a standardized test that provides firsthand practice for the SAT
Reasoning Test™. It also gives students a chance to enter National Merit Scholarship Corporation (NMSC)
scholarship programs. The PSAT/NMSQT measures: 1) critical reading skills 2) math problem-solving skills 3)
writing skills.
Starting in the spring of the 11th grade year, students will take the SAT Reasoning Test™. This is a 3½-hour
test designed to measure critical reading, mathematical problem-solving skills, and writing skills. Each section
of the SAT Reasoning Test™ is scored on a scale of 200 to 800. It is administered seven times each academic
year at various sites. Our students typically take the test first in the spring of their junior year and then again in
October or November of their senior year as needed. Specific testing dates are published on the College
Board’s website (www.collegeboard.com). Students can register for the tests in advance online or with forms
available from the College Counselor
F. FIELD TRIPS
Field trips are an extension of classroom learning and are required of all class members. A signed Field Trip
Permission Form (distributed through TADS) is required in order for your child to participate in all activities
throughout the school year.
G. HOMEWORK
Homework is an essential part of any academic program as it provides an extension of the classroom, practice in
the development of key skills, and the opportunity to do research and cooperative learning projects. All
students in grades 6–12 will have homework each evening in their major classes. This would include English,
Language Arts or Foreign Language, Mathematics, Science and History/Social Studies. Upper school students
should also expect some homework in their elective courses.
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