2014 Sasol Solar Challenge - Supplementary FIA Regulations Section 1, General Regulations
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Sasol Solar Challenge
2014
Supplementary FIA Regulations
Section 1, General Regulations
Supplementary FIA Regulations, Section 1
Sasol Solar Challenge 2014,
South Africa
Solar Vehicle Challenge
Pretoria via Port-Elizabeth to Cape Town
27th September 2014 –4th of October 2014
QUALIFYING EVENT
FIA ALTERNATIVE ENERGIES CUP 2014
Organizers
Advanced Energy Foundation (Organizer, Section 21)
Winstone Jordaan (Licensee)
Sasol – Primary Sponsor
Endorsements
Technology Innovation Agency
Fẻdẻration Internationale de l’Automobile(FIA)
Motorsport South Africa
FIA visa No : 11CEAZAF10092014
MSA visa No : 13488Definition of Terms
Term Description
Official Time This is given on the South African telephone number 1026
FIA Fẻdẻration Internationale de l’Automobile
ISF International Solar car Federation
WSC World Solar Challenge (www.wsc.org.au)
AEF Advanced Energy Foundation (Section 21)
Event Name The official Name of this Event is “Sasol Solar Challenge 2014, South
African” or “Sasol Solar Challenge"
MSA Motorsport South Africa
DST Department of Science and Technology
Section 2 Supplementary Regulations, Section 2, Technical Regulations.
Section 3 Supplementary Regulations, Section 2, Technology Challenge
Regulations.
Conditional A certificate of roadworthiness, issues in collaboration with the SA Traffic
certificate of
authorities and the Organizers, and subject to successful completion of
registration
scrutineering.
Official www.solarchallenge.org.za
Website
Official Twitter http://twitter.com/ Solar_Challenge
Official http://www.facebook.com/SASolarChallenge
Facebook
Official FIA http://www.fia.com/sport/regulations?f[0]=field_regulation_category%3A75
Documents
1TABLE OF CONTENTS
1 SCOPE AND APPLICATION ..............................................................................................................5
1.1 GENERAL CONDITIONS ........................................................................................................................5
1.2 COMPETING CLASSES ..........................................................................................................................6
1.3 DOCUMENTS .......................................................................................................................................6
1.4 PROGRAMME .......................................................................................................................................7
2 THE EVENT .........................................................................................................................................7
2.1 GENERAL DEFINITIONS ........................................................................................................................7
2.2 ENTRANTS & ELIGIBILITY .................................................................................................................. 10
2.3 ORGANIZER....................................................................................................................................... 10
2.4 DATES AND VENUES OF THE E VENT ................................................................................................... 12
3 ENTRIES............................................................................................................................................. 12
3.1 ENTRIES ............................................................................................................................................ 12
3.2 CHANGE OF ENTRY DETAILS .............................................................................................................. 13
3.3 ENTRY FEE........................................................................................................................................ 13
3.4 FINANCIAL ........................................................................................................................................ 14
4 REGULATIONS ................................................................................................................................. 15
4.1 AMENDMENTS TO THE REGULATIONS ................................................................................................. 15
4.2 INTERPRETATION OF THE REGULATIONS ............................................................................................. 15
5 ROUTE................................................................................................................................................ 15
5.1 OVERVIEW ........................................................................................................................................ 15
5.2 AUTHORITY TO BE ON PUBLIC ROADS ................................................................................................ 16
6 DRIVERS / PASSENGERS ................................................................................................................ 17
6.1 GENERAL .......................................................................................................................................... 17
6.2 QUALIFICATIONS ............................................................................................................................... 18
7 EVENT ADMINISTRATION............................................................................................................. 18
7.1 OFFICIAL ADMINISTRATIVE AND MEDIA OFFICE ................................................................................. 18
7.2 PRE-EVENT TESTING .......................................................................................................................... 19
7.3 SCRUTINEERING ................................................................................................................................ 19
7.4 COMPETITION NUMBERS .................................................................................................................... 21
7.5 DISPLAY OF COMPULSORY SIGNS ON COMPETING VEHICLES ............................................................... 21
28 INSURANCE COVER ........................................................................................................................ 22
9 CONDUCT OF THE EVENT ............................................................................................................. 23
9.1 STAGE STARTS .................................................................................................................................. 23
9.2 THE COURSE ..................................................................................................................................... 23
9.3 NIGHTLY STOPS ................................................................................................................................ 24
9.4 CONTROL STOPS................................................................................................................................ 26
9.5 ESCORT VEHICLES ............................................................................................................................. 27
9.6 TIMING ............................................................................................................................................. 30
9.7 CONVOYS ......................................................................................................................................... 30
9.8 VEHICLE MOVEMENT ........................................................................................................................ 31
9.9 SERVICING ........................................................................................................................................ 32
9.10 LATE TIME LIMIT .......................................................................................................................... 32
9.11 INTOXICATING SUBSTANCES ......................................................................................................... 32
9.12 INDEMNIFIED ................................................................................................................................ 32
9.13 SAFETY ........................................................................................................................................ 33
9.14 COMMUNICATIONS ....................................................................................................................... 34
9.15 SOLAR CHARGING ........................................................................................................................ 35
10 OBSERVERS ...................................................................................................................................... 35
10.1 APPOINTMENT OF OBSERVERS ....................................................................................................... 35
10.2 OBSERVERS RESPONSIBILITIES TO THE ENTRANT ............................................................................ 35
10.3 ENTRANT RESPONSIBILITIES TO THE OBSERVERS ............................................................................ 36
11 PENALTIES AND PROTESTS .......................................................................................................... 37
11.1 GENERAL ..................................................................................................................................... 37
11.2 TIME PENALTIES ........................................................................................................................... 37
11.3 EXCLUSION FROM THE E VENT ....................................................................................................... 38
11.4 PROTESTS AND APPEALS ............................................................................................................... 39
12 DETERMINATION OF WINNERS AND FINISHERS .................................................................... 40
13 OTHER CLASSIFICATIONS ............................................................................................................ 41
14 WINNERS AND FINISHES ............................................................................................................... 41
15 PRIZES AND AWARDS..................................................................................................................... 41
16 EVENT ADVERTISING AND PUBLICITY OF RESULTS ............................................................. 42
17 UPDATES AND BULLETINS............................................................................................................ 42
318 SPECIAL CREDITS ........................................................................................................................... 42
19 DOCUMENT REFERENCES ............................................................................................................ 43
4Regulations of the South African Solar Challenge 2014
Section 1 – General Regulations (v 1.1)
Explanatory notes are displayed in italics and are blue in color, such as this one.
1 Scope and Application
1.1 General Conditions
a) The event will be organized in conformity with: the FIA International Sporting Code
and its appendices; the Sporting Regulations of the FIA Alternative Energies Cup; the
applicable prescriptions stated in the National Sporting Regulations; the present
Supplementary Regulations.
b) These regulations apply to the 2014 South African Solar Challenge (The Event),
which comprises of participants’ application, pre-event preparation, scrutineering,
testing, on-road components and associated activities. These regulations supersede
regulations for any previous event.
c) All persons and groups accepted to participate in the event are assumed to know these
regulations and their participation in the event will constitute an acceptance of them.
d) Although for particular references certain FIA documents and pages will be noted, it is
advisable to read and understand all the FIA documents related to the Alternative
Energy Cup.
e) The only Categories of eligible solar vehicles for the FIA A.E. Cup are Olympia
Class and Category I. These vehicles must be strictly in conformity with the FIA
technical regulations. Other categories of vehicles can take part in the event but they
do NOT score points in the FIA A.E.Cup. It should be noted that Category I is to
accommodate older vehicles and new vehicles will not be considered in this category.
f) The Sustainability Fleet (Described in Section 3), caters for: Categories II (Solar
and/or electrically powered converted, modified and prototype vehicles), IIIA
(Electrically powered Series Production Vehicles for daily use), IV (Solar and/or
electrically powered lightweight vehicles), VII (Hybrid electrical vehicles) and VIII
5(Other alternative energy vehicles). The categories IIIA, VII, and VIII will also
be awarded points for the FIA Alternative Energies Cup.
g) The event is recognized by the Fèdèration Internationale de l’Automobile (FIA), the
International Solar car Federation (ISF) and Motorsport South Africa (MSA).
h) The Event consists of eight consecutive day stages. All vehicles need to gather at the
same overnight stops daily. In the Olympia, and Adventure Class position is
determined by distance covered and when this is equal, time is considered. The
Cruiser Class is determined by a calculated score, which includes distance, energy
consumption and characteristics of the vehicle.
i) It is important to note, that this events primary Class is Olympia Class as defined by
the FIA. Cruiser Class is also recognized, and the primary source for technical
specifications for this Class, is the Cruiser Class of the WSC as published for the 2013
event. The Adventure Class is primarily reserved for Solar Cars that have competed
in any other official Class in an official Solar Challenge Event in the world, new cars
can’t be classified as Adventure Class.
j) All dimensions, unless otherwise stated are assumed be in the format of width and
then height.
1.2 Competing Classes
a) Olympia Class (FIA), as defined in the FIA Olympia Class Regulations.
b) Adventure Class (Non-FIA), vehicles that qualify may receive points as Category 1,
Solarcar.
c) Cruiser Class (Non-FIA), this Class is modeled on the Australian Cruiser Class.
d) Sustainability Fleet – Regularity Event (FIA), including registered vehicle confirming
to Category IIIA, VII and VIII.
e) Sustainability Fleet - Technology Class (non-FIA), Prototype vehicles allowed for
technology demonstrations.
1.3 Documents
a) Section 1 – General regulations that apply to all participants.
6b) Section 2 – Technical, General technical regulations covering things common to
Adventure and Cruiser Class, and with some clarity for Olympia Class.
c) Section 3 – Cruiser Class Specific Regulations.
d) Section 4 – Sustainably Fleet, Regularity Event, these are clarification items for the
Regularity Event, that are not covered in Section 1 and 2.
e) Section 5 – Sustainably Fleet, Technology Class, these are clarification items for the
Technology Class, that are not covered in Section 1 and 2.
1.4 Programme
a) 6th September 2014, Publication of final regulations.
b) 6th September 2014, Publication of Final Entries.
c) 24th September 2014 (8am to 5pm), team registrations, CSIR, Pretoria.
d) 25th September 2014 (8am to 5pm), static scrutineering, Zwartkops Raceway, Pretoria.
e) 26th September 2014 (8am to 4pm), dynamic scrutineering, Zwartkops Raceway,
Pretoria.
f) 26th September 2014 (5pm to 6:30pm), Pre-event briefing, TBD.
g) 27th September 2014 (7am), Drivers final briefing, CSIR, Pretoria.
h) 27th September 2014 (8am), Start of on-road component, CSIR, Pretoria.
i) 4th October 2014, 4 pm End of Race, University of Cape Town, Cape Town.
j) 4th October 2014 (6pm to 8:30pm), Awards Function, Jameson Hall, University of
Cape Town, Cape Town.
2 The Event
2.1 General Definitions
a) The Purpose of the event is to promote research into sustainable transport, showcase
technologies and present a platform for participants and the public to engage.
7b) The Challenge is to complete the defined course around South Africa in a vehicle
described in the technical regulations.
c) The Olympia Class solar cars utilizing no more than 6 m2 or 3 m2 (depending on the
technology) of solar collectors, this Class is more fully defined in the FIA
documentation at
http://www.fia.com/sites/default/files/regulation/file/R%C3%A8gleTech_EnergieAlt_
Yearbook2013_15.07.2013.pdf (In particular Pages 42 to 59) and supplementary
event specific details in Section 2. Conformance with any later versions of the FIA
Technical Regulations is also acceptable. This is the main competitive Class for
solar cars.
d) The Cruiser Class solar cars, the regulations are defined in Section 2, these
regulations are derived from the Cruiser Class of the World Solar Challenge 2013 and
all attempts are made to ensure that they are compatible, meaning that cars that are
acceptable in Australia, would be acceptable in South Africa. The SASC
supplementary technical regulations (Section 3) specifies the required in addition to
the normal FIA Cat.I regulations. The SASC event scrutineers and the FIA Technical
Delegate will judge if the Cruiser Class cars are safe to enter the event. If the Olympia
Class safety provisions are fulfilled by the Cruiser Class solar cars no problems should
arise.
e) The Adventure Class: All other solar cars as defined in Section 2, solar cars
competing for the experience and spirit of the event, cars in this Class are restricted to
a maximum speed of 80km/h, unless they confirm to the safety regulations defined for
the Olympia Class. In particular 3 wheel solar cars will be classified as Adventure
Class. (Note that the only other FIA Solar Cars are allowance are for Category I, Class
1 and 2)
f) The Sustainability Fleet for vehicles demonstrating practical advancements in
automotive technology includes production vehicles.
g) Regularity Event, this class is for road legal vehicles that have substantial
improvement or innovation on advanced drive systems. When the vehicle conform to
classification of Category IIIA, VII and VIII, their classification counts for the FIA
Alternative Energies Cup.
8h) Parc Ferme, (meaning Closed Park) this is the time between the vehicle finishing the
race, and the release of the final results, or the point after which no further protests
will be accepted. At the end of each day, all vehicle will enter parc ferme, at which
time no changes may be done to the cars, and the scruteneers may perform technical
checks. In particular on the Solar Challenge, there can be no charging in this time,
only 1 team member is allowed inside the parc ferme to perform technical checks, but
now vehicle maintenance for changes of components.
i) Other award categories (e.g. for Technical Innovation) to be announced in further
regulations.
j) The Observer is an official that will be traveling with each team, it is the observers
responsibility to ensure that all the regulations are followed, and to report breaches to
the Race coordinators.
k) The ‘Correct Title’ of the 2014 event is the “Sasol Solar Challenge 2014, South
Africa”.
l) Entrants shall use the "Correct Title" in all references to The Event.
m) Competing: This is used to refer to the period that the solar car is engaged in the
competition, by definition this is the time between the start of the stage for the day,
and the finish time for the day (when the solar car has reached the finish line and the
timing clock has been stopped). Cars stopped in special stages (where the timing
clock may be paused), are still considered to be competing.
n) A Special Stage is a portion of the event in which additional rules will apply, for
example, these stages could be used for Record attempts. Each special stage will be
defined as compulsory or optional, and will have regulations specific to each
definition. Where there are controlled stops during the special stages, the teams will
be informed if the timing clock can be paused or not.
o) Road-legal is a term used to describe a vehicle holding a road worthy certificate and
license valid in South Africa for use on public roads.
p) Collective Entry is recognized when 3 or more participating teams are registered
under the same collective banner (irrespective of Class and category). Collectives
must be registered on the official Participation Agreement, and should have a logical
9entity that they are all associated with (examples are 3 teams from the same
university).
q) High School Entry, is recognized when a participating vehicle has more than 75% of
the participants that are either students or teachers in high school, they do not need to
be from the same school.
r) Administrative checks, refers to the administrative process that forms part of
scrutineering, they are done on the 24th and 25th September 2014. Teams will be
expected to support early submission of documents.
2.2 Entrants & Eligibility
a) The Entrant is the legal entity completing the Participation Agreement.
b) Eligible Vehicles will be those described in the Technical Regulations.
c) The Entrant must register all vehicles used by the team, with the organizers.
d) The Entrant must register all members of its team, with the organizers. This includes
both the members traveling with the solar car as well as members only working at the
stage stops.
e) Each team member or crew must complete a Participate Agreement and Medical
Information. Drivers must in addition complete a driver’s register. By completing the
participant application form, all entrants undertake to abide by the provisions of these
regulations.
f) All drivers must obtain MSA Medical Insurance.
g) Participants in the Sustainability Fleet, must obtain a « Regularity Rally Driving
Permit » degree INT – A, B,C, D or R (following appendix L of the FIA) valid for the
duration of the event, issued by Motorsport South Africa and delivered during the
administrative checks in the starting town. There may be additional costs for this
license.
2.3 Organizer
a) This event belongs to Winstone Jordaan, but because of the strong educational
component, a full license is extended to the Advanced Energy Foundation (AEF), as
10the Event Organizer. The AEF has the right to manage all funds and appoint any
further event managers of this 2014 Sasol Solar Challenge. The official address is :
P. O. Box 72202, Lynnwood Ridge, 0040, Pretoria, South Africa. Phone : +27 83 284
7747, Fax : +27 86 577 5680, Email : winstone@solarchallenge.org.za.
b) Winstone Jordaan has delegated the role of Sponsorship Management, Public
Relations and Marketing to the AEF and the Title Sponsor Jointly.
c) The Organizing Committee consists of Winstone Jordaan (Chairman), Annalie van
Vuuren (Project Manager), Duduzile Marota (Administration), Tshepo
Sebopela (Communications), Anne Buchanan and Richard Hughes.
International advisors are Prof. Georg Brasseur (Technical Advisor), Chris Selwood
(General Event Structure) and Christian Tornatore (Automobile Club Monaco).
d) The Chairman of Stewards of the Event shall be appointed by the FIA. The other
(minimum two) stewards may be appointed by the ISF and MSA.
Karl-Heinz Stegner (FIA Chairman of Stewarts)
Georg Brasseur (FIA Technical Delegate)
e) Senior Officials will be appointed by the AEF.
Event Director – Winstone Jordaan
Project Manager – Annalie van Vuuren
Clerk of the Course – Wally Pappas
Deputy Clerk of the Course – Christophe Allgeyer (Regularity Class)
Chief Safety Officer – Steve Crook
MSA Stewart – Brian Askew (Regularity Class)
MSA Stewart – Andrew Eva
Team Liason – Clen Cook
Chief Scrutineer – Rob Inglis
MSA Environmental Steward – Marriël Edzes
Chief Medical Officer – Robert Fink (ER24 Paramedic)
Chief Timekeeper/Secretary – William van Jaarsveld
112.4 Dates and Venues of the Event
a) The event will commence with registration on 24th September 2014, all team members
to be present for completion of paperwork.
b) Pre-event scrutineering commences on the 25th September 2014, this will be the static
scrutineering of the vehicles. This will take place at the Zwartkops Raceway, Pretoria.
c) Qualifying on road event, stability and brake tests 26th September 2014, this will take
place at the Zwartkops Raceway, Pretoria.
d) Pre-event briefing Afternoon of 26th September 2014, TBA, Pretoria.
e) Start of on-road component 27th September 2014, CSIR, Pretoria.
f) The Event will commence in Pretoria, and conclude in Cape Town. There will be
seven stops in this event.
g) Presentation of Awards Saturday 4th October 2014, Venue: Jameson Hall, University
of Cape Town, Cape Town.
The latest information will always be published on the Internet; this will include all
important dates, route commentary and official documentation.
3 Entries
3.1 Entries
a) Applications for participation may be made by Entrants with eligible vehicles.
b) Applications will be opened on 1 October 2013. Entries close 8th September 2014.
Late entries may be accepted at the discretion of the Organizer. Late entry fees will
apply.
c) Applications must be made on the approved form and signed by the Entrant or a
person dually authorized, representing the Entrant.
d) The Organizers reserve the right to reject any entry application at their discretion. This
right is subject to the conditions of Article 8A of the General Prescriptions applicable
to all FIA Championships.
12e) Every Entrant must complete an intention to participate agreement (when planning to
enter) and full participation agreement (before the close date).
f) The (Solar car) field will be limited to forty (40) vehicles. The organizers reserve the
right, at their own discretion, to increase or decrease this number any time before the
start of the Challenge. Teams that have completed the intension to participate
agreement will get preference.
g) Entries may be invalidated if payments are overdue.
h) Vehicle specifications and battery data sheets must be lodged by 8th September 2014..
i) All Entrants need to register on the Website and input all their vehicle parameters.
These will be used to determine theoretical performance rates.
j) The competitors of FIA vehicles of OLYMPIA Class, and Category I Solar, must
have the Research Group License (RG License) issued by their ASN together with the
International Competitor License.
3.2 Change of Entry Details
a) An Entrant may change the specification of the vehicle or drivers up to the scheduled
time of scrutineering, providing such changes are notified in writing. No guarantee is
given that changes will appear in printed lists.
b) Once a vehicle and its drivers have passed scrutineering, no changes will be permitted.
c) Prior to Scrutineering, a car may be replaced only if approved by the Organiser.
3.3 Entry Fee
a) Entry fee for the 2014 event is R 22,000 (South African Rand, ZAR) inclusive of
South African taxes. After 1st March 2014, but before Closing date of 8th September
2014.
b) If you pay before 1st March 2014, you will qualify for the (Save R3,000) early bird
discount. i.e. Early Bird registration fee is R19,000.
c) There is also a structured payment plan (10% Discount)
13i. Send a deposit with the entry form in order to validate the entry. R5,000,
before the 1st March 2014.
ii. Interim payment to be received no later than 15st April 2014, R10,000.
iii. Final payment to be received no later than the 30th June 2014, R4,800.
d) Additional insurance fee, as defined in this regulation may be invoiced after the
8th September 2014. Once has been finalized with the Insurance companies.
e) Entry fee for Sustainability Fleet entries are R8’000 + (R500 for each team
member).
f) Participants may have an additional fee of R350 for the « Regularity Rally Driving
Permit ». This amount must be paid with the entry fees (application form enclosed)
and will be not refundable in case of withdrawal.
3.4 Financial
a) The AEF will issue invoices on behalf of the South African Solar Challenge.
b) All invoices are payable by the date shown thereon.
c) Any outstanding financial matters must be finalized before the start of the event, any
Entrant failing to do this may not be eligible to participate.
d) This entry fee is not refundable should the entrant fail to present a vehicle at the start
of the event.
e) The fee is transferable between Classes for the same applicant, but not transferable to
another applicant.
f) Cancelation will only be considered, provided this is applied for before 31st May 2014,
and only under extenuating circumstances, there will be a mandatory R5’000
cancelation fee. Payments made, by special arrangement, after the Closing date, will
not be refunded.
144 Regulations
4.1 Amendments to the Regulations
a) These Regulations may be amended by the issue of official bulletins, time stamped
and numbered, hereafter referred to as further regulations.
b) Any amendment or additional provision will be announced on supplementary
information bulletins, both dated and numbered, will form an integral part of these
regulations.
c) Any bulletin issued after the beginning of the administrative checks must be signed by
the Stewards of the Meeting.
d) The official Notice board will be setup at the finish line each day; all bulletins will be
published on this notice board.
e) Furthermore, they will be directly communicated to the participants, who have
provided email contact details at registration, unless it is materially impossible to
communicate this.
4.2 Interpretation of the Regulations
a) The Clerk of the Course is responsible for the application of these regulations during
the Rally. The Panel of Stewards of the Event is the only authority empowered to
make a decision on the interpretation of these Regulations.
5 Route
5.1 Overview
a) The Event shall be conducted on public roads around South Africa, primarily on the
N1, N9 Graaff-Reinet, R63, R73, and N2 from Port-Elizabeth to Cape Town. With
the following daily schedule :
Road Loop
Date Start (City (Lat,Long) End (City (Lat,Long) Distance
Distance
(Optional)
15Sat, 27th Sep 2014 Pretoria Kroonstad 260km 85km
(lat -25.748155° lon 28.276029°) (lat -27.638167 lon 27.231756°)
Sun, 28 Sep 2014 Kroonstad Bloemfontein 244km 69km
(lat -27.638167 lon 27.231756°) (lat -29.097625° lon 26.329664°)
Mon, 29 Sep 2014 Bloemfontein Colesberg 222km 53km
(lat -29.097625° lon 26.329664°) (lat -30.596662° lon 25.501944°)
Tue, 30 Sep 2014 Colesberg Graaff-Reinet 253km 127km
(lat -30.596662° lon 25.501944°) (lat -32.255751° lon 24.52511°)
Wed, 1st Oct 2014 Graaff-Reinet Port-Elizabeth 272km 66km
(lat -32.255751° lon 24.52511°) (lat -34.040618° lon 25.605006°)
Thur, 2 Oct 2014 Port-Elizabeth Knysna 268km 59km
(lat -33.984563° lon 25.659630°) (lat -34.047819° lon 23.069557°)
Fri, 3d Oct 2014 Knysna Swellendam 278km 70km
(lat -34.047819° lon 23.069557°) (lat -34.027696° lon 20.441952°)
Sat, 4th Oct 2014 Swellendam Cape Town 223km 95km
(lat -34.027696° lon 20.441952°) (lat -33.935006° lon 18.462595°)
b) Teams can decide if they want to drive the special stages (daily loops) of between 50
and 140km. The loops will each have a control point (loop stop), through which a
team must pass to collect the credit for the loops distance. Teams can drive as many
loops as they choose – considering that they need to finish in time for the day, normal
late penalties will apply.
c) See the Official Website for up to date information.
5.2 Authority to be on Public Roads
a) Authority to use public roads as a participant in the South African Solar Challenge
may be granted by the road traffic authorities of South Africa after a successful
roadworthiness inspection. All entrant vehicles successful in scrutineering will be
issued with a conditional certificate of registration and must comply with the
provisions thereof.
b) At any time during the race, this certificate can be temporary or permanently
withdrawn, for infringement of the provisions or should the solar car no longer meet
the roadworthiness criteria. In the case of a temporary withdrawal, a time and place
for reevaluation of the vehicle will be agreed.
c) Solar cars successful in scrutineering will be issued with a Special South African
National license plate (Govt. fees may apply), which must be displayed on the vehicle
in such a manner as to be visible from the rear (material: aluminum or plastic; size:
215mm x 97mm).
16d) All vehicles associated with the event shall comply with all road traffic laws,
including speed restrictions.
e) All vehicles associated with the event shall be driven in a careful and courteous
manner at all times.
f) Each team must, during the course of the event, have the means of transporting the
participating vehicle and all associated equipment. Typically this is by means of a
trailer or large truck.
g) In the case of the participating vehicle being a normally registered vehicle, the team
can demonstrate that they have the means of recovering the vehicle in a satisfactory
and timeous way.
h) Permission will be granted on the public roads and the certificate will be valid only
between 7:00am and sunset from the 27th September 2014 to 4th October 2014.
i) In the event that a competitor is stopped or detailed by a police or traffic official, the
competitor must immediately notify the COC.
6 Drivers / Passengers
6.1 General
a) The minimum number of solar car drivers is two and the maximum number is five.
b) The official mass of each solar car driver/passenger, as weighed at scrutineering, shall
be 75 kg, including driving clothes and helmet.
c) If the mass of the driver/passenger is less than 75 kg, ballast will be added to make up
the difference.
d) No credit will be given if the driver/passenger weighs more than 75 kg.
e) Correct ballast (or more) for each driver and passenger must be carried in the vehicle
when driven.
f) Observers will check that sufficient ballast is in place at each driver change.
g) Ballast provided by the competitor will be subject to approval at scrutineering.
h) Ballasts must be non-functional, i.e. Batteries can’t be used as ballast.
17i) Additional or replacement ballast may be provided by the organizers.
6.2 Qualifications
a) At scrutineering, all solar car drivers must present a current and valid motor vehicle
driver's license recognized by South African authorities, as well as with the necessary
licenses issued by the MSA for the specific event.
b) All drivers shall have a minimum experience of 10 hours driving the solar car
demonstrated by presentation of a logbook.
c) All drivers and team managers must have completed the driving instruction and route
briefing Class presented prior to the start of each stage. The time and place will be
published on the official notice boards at the daily stops.
d) Only the nominated drivers may drive during competition hours.
e) Any participant under the age of 18 shall be duly vouched for.
Note that supervision and responsibility for persons under the age of 18 is vested in the
relevant team manager. As a biennial event with an international team it is not practical
for the event to require ‘Police Checks’ on its volunteers. Written permission to participate
in the event, acknowledging these facts must be given by the parent or legal guardian of
any proposed participant under the age of 18.
7 Event Administration
7.1 Official Administrative and Media Office
a) Purpose: As support to competitors, and updates and information to the media and the
Public in general.
b) Place: Solar Challenge Race office, CSIR, Pretoria, the organizers reserve the right to
change this venue.
c) Contact Details: 012 349 2462, ask for the Race Office.
d) Open From: 21st September 2014 from 08H30 hours.
e) Open Until: 10 October 2014 to 17H00 hours.
187.2 Pre-Event testing
a) The Event will provide facilities for testing of vehicles immediately prior to the event.
This facility may be very limited is both space and speed restrictions. It is only be
primary testing, not for performance tests.
b) Registered entrants must not drive their participating vehicle on any public roads,
outside the defined hours and dates.
c) All participants wanting to make use of these facilities need to make clear application
to the organizers before 15 August 2014.
A condition of the Event permit issued by the South African Government is that Entrants
will not test their solar cars on the Public Roads in the weeks preceding the event. Special
arrangements may be made for vehicle use permits on predefined sections of roads prior to
the event. The Organizers will arrange facilities for testing in the days prior to the start,
these speed trials will be for the determination of pole position.
7.3 Scrutineering
a) Scrutineering will take place at CSIR and Zwartkops Raceway, Pretoria and such
other place and time as the Clerk of the Course may direct.
b) The following are the official times in which scrutineering will take place.
24th September 2014 09H00 to 16H00 hours CSIR
25 September 2014 07H00 to 18H00 hours Zwartkops Raceway
26 September 2014 07H00 to 17H00 hours Zwartkops Raceway
The 24th will be on appointment only and typically only for cars that already have
FIA Passports, and for the administration and registration of the teams.
c) It is highly recommended that vehicles secure a FIA Passport in their home countries.
The local ASN (FIA motorsport representative) can contact the organizers if they need
advice on how to issue these passports.
d) Specific scrutineering times for each team will be posted on the Official Notice board
at the CSIR at 15H00 on 23d September 2014.
19e) All entrant vehicles are required to be present at the designated set time, in a READY
TO START condition. Scrutineers will examine the vehicles to ensure they conform to
these regulations.
f) If a vehicle arrives late for scrutineering, the Team may incur a fine of R1,500.00 and
may be demoted to reserve status, in the case where the field is full.
g) Any vehicle failing scrutineering may be re-presented at the discretion of the Chief
Scrutineer.
h) As well as the vehicle fitness, the drivers may be evaluated.
i) All the paperwork and insurance for the entrant should be completed before
proceeding with the Technical scrutineering.
j) No vehicle will be allowed to start the event until it has passed scrutineering.
k) Speed, stability and brake testing forms part of the scrutineering process and will be
conducted on 26th September 2014 between 07H00 and 16H00 hours. This will take
place at the Zwartkops Raceway. Teams will be responsible for trailering their
vehicles to Zwartkops Raceway (maps will be posted on the official noticeboard at the
CSIR, on the 25th September 2014).
l) Front and rear Escort Vehicles (detailed in ref: 9.5) shall be presented for inspection at
the same time as the solar car, or such other time as directed by the Clerk of the
Course. The car will also be fitted with a GPS device for tracking and monitoring.
This will be done on the 25th September 2014, along with the scrutineering of the
Solar car.
m) Unfair Practice: Exclusion will occur if the Organizers discover that an Entrant has
deliberately violated these Regulations to gain unfair advantage over other entries, or
departed from the spirit of the competition.
n) Grid position will be determined by Class and performance at the speed trials on 26th
September 2014. Entrants not taking part in the speed trials will be placed at the back
of the field, or in an order determined by the organizers.
20o) The start positions of each day will be determined by Class and current ranking
including any imposed penalties. The organizers reserve the right to make special
starting orders at any time, provided this does not unfairly bias any team.
7.4 Competition Numbers
a) Cars will be allocated numbers upon receipt of entry.
b) Special requests for the use of particular competition numbers may be submitted.
Allocation is at the sole discretion of the Organizers.
c) Competition numbers shall be in contrasting colours to their background and
acceptable in every way to the Chief Scrutineer.
7.5 Display of Compulsory Signs on Competing Vehicles
a) The organizers shall supply signs that carry event and event sponsor logos; all signage
must be unobstructed. These signs must be displayed on the solar car at all times and
in such a way that they are clearly visible to a person of average height, standing 5m
from the car.
b) Unbroken, rectangular spaces, 500mm x 200mm must be provided on the right and
left sides of the competing vehicles for the Main Event Signage. This applies to all
vehicles in the Olympia, Cruiser and Adventure Class.
c) South African National License Plate, visible from the rear (material: aluminium or
plastic; size: 215mm x 97mm).
d) Competition numbers must be in an area of at least 200mm x 200mm and be clearly
displayed on each side of the solar car.
e) Competing vehicles must carry the national flag of the country of entry, fixed adjacent
to the windscreen - minimum size 70mm x 40mm.
f) For Olympia Class and Cruiser Class, an unbroken rectangular space, 1500mm x
300mm and clearly visible to a person standing 5m in front of the Solar EV, must be
provided. The name of the Entrant, the name of the Vehicle, and the country of origin
should be shown at the leading edge of the Vehicle. The Middle section of 400mm x
300mm of this space must be reserved for the Event Logo.
21g) In addition, the Sustainability Fleet should also reserve the following areas for the
event signage, all provided by the event organizers.
i. Band of 10cm on the top of the front windscreen.
ii. Band of 8cm on the top of the rear window.
iii. Both Mirror backs.
iv. Unbroken, rectangular spaces, 500mm x 400mm must be provided on the
right and left sides of the competing vehicles for the Main Event Signage.
v. Front and Rear bumpers, 350mm x 80mm.
vi. Middle front of roof, 200mm x 150mm.
vii. Bonnet, 500mm x 110mm.
h) Other advertising should not come into contact with the Organization’s advertising.
i) The particular Graphics which will be used for the event controlled areas will be
communicated by bulletin to the relevant participants.
j) All other forms of advertising on glass surfaces, is prohibited.
k) It is expressly forbidden to advertise Tobacco or Alcohol Products.
8 Insurance Cover
a) All Entrants will be covered by the Organizer’s Public Liability policy.
b) Third Party Property insurance will be arranged by the Organizer on behalf of the
Entrant (payable by the Entrant, unless suitable cover can be proven).
c) Personal Accident insurance will be arranged by the Organizer on behalf of the
Entrant (payable by the Entrant, unless suitable cover can be proven).
d) Any insurance premiums in respect of b) and c) are payable by the entrant, prior to
Scrutineering.
e) Comprehensive vehicle insurance is the responsibility of the entrant.
Note: Third Party Bodily Injury insurance is a component of Motor Vehicle Registration, a
fee for which is payable to the Motor Vehicle Registration Authority (see regulation 5.2).
229 Conduct of the Event
9.1 Stage Starts
a) The challenge will start in Pretoria and continue to Cape Town via Port Elizabeth.
b) All vehicles must be in place by 06H30 in starting grid position for final scrutineering
and vehicle inspections. Any vehicle not present will be required to start from the rear
of the grid, and may be excluded from participating on that day.
c) The starting grid will be Classed as ‘parc ferme’ between the hours of 06H45 and
07H45 or such other time as the Clerk of the Course may nominate.
d) Two (2) team members must stay with the car during this time to assist officials with
inspections.
e) The Organisers reserve the right to change the time and/or place of the start.
f) Special Stages will be declared for various reasons, these include record attempts,
required trailering stages, slower speed stages. Although most special stages will be
documented ahead of the event, due to changing conditions or changes to previous
special stages, new special stages may be defined during the event.
g) Details of declared control points and stages are listed in Appendix B.
9.2 The Course
a) This is a single stage event and will be between:
i. Pretoria and Cape Town via Port Elizabeth.
b) The longer distance may be achieved via loops, which will give competitors the ability
to travel as far as they can on a single day (this may be utilized to attempt various
world records, still to be confirmed). Adventure and Cruiser Class vehicles may be
subject to handicaps and longer control point delays can be proposed by of the Clerk
of the Course, and subject approval of the Stewarts.
This is to ensure that Adventure and Cruiser Class vehicles with potentially in excess of 8
m2 (older 2 seat solar cars) of solar collectors will not enjoy unfair advantage over the new
generation Olympia Class (6 m2) cars. This may only be enforced just prior to day finishes.
23c) Any team leaving the course for reasons of repair or other non-competing activities,
should inform the Clerk of the Course, with all relevant details.
d) Each car gets a single race segment per day, this can take one of the following forms:
i. Start the day with the car on the road at the start line and drive to the nightly
stop, or if you choose to or are instructed to, retire for the day, and load the
car onto the trailer and trailer it to the nightly stop.
ii. Start the day with the car on the trailer, and at a safe place along the route,
unload the car from the trailer and start you race segment for the day. From
here you can either drive to the nightly stop, or if you choose to or are
instructed to, retire for the day, and load the car onto the trailer and trailer it
to the nightly stop.
As such this implies that although there is no penalty for trailer use, once you have driven
the car on a particular day, and you then trailer, you may not again put the car on the
road.
e) The organizers allow for what is termed a media start / finish, this is to accommodate
the fact that is it better to see cars driving, than being trailered. So for both the first
and the last 5km for each day, cars can be removed from the trailer and driven, even if
your race segment is complete, or without impacting your race segment if it has not
yet started.
i. At times the organizers may request teams to perform a media start or finish,
and it is expected (not required) that where possible the teams will
accommodate.
f) Any detour signs erected by the civil authorities must be observed and the correct
route rejoined at first opportunity. The organizers may change the course at any time.
g) When there is a conflict between the Route directions and public signage, the
competitors must call for a ruling.
9.3 Nightly Stops
a) Nightly stops are determined by the race organizers, the schedule at each nightly stop
is as follows:
24i. Cars arriving between 17H30 and 17H45 will receive a distance penalty of
1km per minute they are late. Cars arriving after 17H45 will get a 2km time
penalty for each minute they are late. Where there are extenuating
circumstances, the Clerk of the Course will have the right to apply a fixed
distance penalty; such requests can be motivated in writing to the Clerk of
the Course.
ii. Under certain conditions, the Clerk of the Course, may choose to impose a
time penalty, this will be served at first daily start, after 8H00.
iii. 17H30 to 18H30 is ‘parc ferme’ unless the Clerk of the Course chooses to
nominate a different time, but this will then be communicated, in the
morning brief.
iv. At 18H30 final results for the day will be announced and ‘parc ferme’ will
end, unless the Clerk of the Course chooses to extend this period.
v. Depending on the facilities at the night stop, the participants may have
organized activities between 17H30 and 20H00.
b) All vehicles must be presented at the Start line each morning at 7H45, where the final
start times will be presented, including time penalties. Even if a Team has no
intention to start on time because of weather, or repairs, they need to have a
representative at the start line, failure to meet this, can result in a 30 minute penalty
the next day or a 30km penalty, the decision will lie with the Clerk of the Course.
c) The cost of overnight stops shall be covered by the race organizers, this facility will
typically be a camping area.
d) At overnight stops, the solar car and all other vehicles must be parked in such a
manner that they, and all and any team activities, are conducted a minimum of 10
meters from the edge of any road.
e) If the Team does not wish to use the provided overnight camp, they are to notify the
Clerk of the Course, as to where their alternative accommodation is. These teams are
still obliged to meet all nightly stop commitments as per a) and b) above.
259.4 Control Stops
a) Control Stops will be established at intervals along the route. Typically once per day,
at about half way along the days expected distance. All vehicles must pass all control
stops. When there is multiple control stops on a route, the Clerk of the Course may
allow a short stop, this is only considered when a team will be passing another control
stop later in the day, where a 30Min control will be executed. This is especially
relevant for teams following loops during the day.
b) All vehicles will be required to stop at Control Stops and will be held by the control-
stop manager for 30 minutes. The Clerk of the Course may direct any additional
penalty time to be taken at a control point.
c) Observers may be changed and vehicles scrutinised at any time during the race, and
especially at the control stops.
d) It is the responsibility of the team manager to check whether any updated information
is available from the Control Stop Manager.
e) Teams must obey the directions of the Control Stop Manager.
f) During Control Stop time, teams may perform basic safety and maintenance tasks with
the agreement of the Control Stop Manager.
Entrants may perform any maintenance or safety checks on their vehicle during Control
Stops. This includes checking and adjusting tyre pressures, terminal voltage and any tasks
of cleaning or removal of debris. It does not include undertaking any repairs that involve
dismantling or replacing components (including wheels/tyres). The array may be placed on
a charging stand, as long as that does not render the vehicle incapable of being
immediately moved or repositioned on request of the control stop manager.
g) No repairs or maintenance tasks that involve dismantling or substitution of vehicle
components are to be undertaken (this provision includes wheel changing).
h) With the exception of those associated with a hand held multimeter, no cables may be
connected to the solar car for any reason whilst the solar car is held at a Control Stop.
It is recognized that in the event of telemetry failure, entrants may wish to download data
during a Control Stop. This is permissible under the following condition: Permission of the
26Control Stop Manager must be sought in advance and connection may only be made under
supervision of the incoming observer, and the details written up in the Observer notes.
i) Control Stops will be opened in time to accommodate the leading vehicle, and remain
open during competition hours. Closing times will be calculated on the minimum
speed required to reach the nightly stop.
j) Any team that has missed a Control Stop must contact the control stop manager (a list
of the names will be made available to the participants) or the Clerk of the Course.
k) The Clerk of the Course may direct a team to trailer their solar car forward to the
nightly stop; this will always be done with clear motivation and the team’s interest at
heart.
l) The timing clock can be paused during the Control Stop.
m) The Clerk of the Course or the Stewart may direct a team proceed through the control
stop, but only if the team has already completed the race Segment for the particular
day, or has not yet started the race segment. In these cases, the teams are still being
required to stop, and report at the control stop, and to motivate their reason for
wanting to skip the control stop.
n) When teams are proceeding along loops, there will be loop controls (in some case
these will coincide with the daily control stop), teams are expected to stop at the loop
control, and report their intent to continue looping, or to stop looping and proceed on
to the finish. This stop will be short, but all vehicles are expected to stop for at least 5
(five) min, in this time the timing clock is paused.
9.5 Escort Vehicles
a) Each solar car must, at all times when in motion on the highway, be accompanied by
two escort vehicles (1 in front and 1 to rear).
b) At any given time, the rear escort vehicle shall be designated the primary escort
vehicle, and shall have communications in accordance with Regulation 9.14.
c) Escort vehicles shall display amber (yellow) flashing lights visible from all directions
from a distance of at least 200 meters in daylight conditions, these lights must be
operating at all times whilst the vehicles are escorting the solar car.
27Note that low power xenon beacons designed as warning devices for industrial equipment
are unlikely to meet the visibility requirement. Using these lights does not extend any
special privilege to the drivers of the cars to breach any road rules. In fact to the contrary,
this means that drivers should be additionally diligent.
d) The organizers shall supply signs that carry event and event sponsor logos, all the
signage must be unobstructed. These signs must be displayed on all support vehicles
at all times and in such a way that they are clearly visible to a person of average
height, standing 5m from the car. Unbroken, rectangular spaces, 500mm x 400mm
must be provided on the right and left sides of the support vehicles for the Main Event
Signage.
e) The team name on both sides of the vehicle, in a font no smaller than 4cm in height.
f) Whilst traveling on the open road, the primary escort (9.5.b) must be no more than 3
seconds behind the solar car, and must at all times maintain a minimum safe stopping
distance relevant to the speed and conditions prevailing. The lead vehicle must, whilst
traveling on the open road, maintain a distance no greater than 500 m, and no less than
2 seconds in front of the solar car. The solar car must be allowed a minimum safe
stopping distance relevant to the speed and conditions prevailing.
g) A warning sign not less than 900mm x 300mm with black lettering on a yellow
background, clearly visible from a distance of 30m, must be displayed on the rear of
the rear escort vehicle, stating "CAUTION, SOLAR VEHICLE AHEAD".
h) All team vehicles must carry a sign, visible from 30m to the rear, stating the name of
the Team.
i) All vehicles equipped with CB radio (b) shall carry a sign, visible from 30m to the
rear, advising the selected CB channel number.
j) All vehicles (b) are expected to have a South African cellphone, the number of which
must be visible from 30m to the rear.
k) A rear (primary) escort vehicle (b) shall not be a bus, truck, large campervan or be
towing a trailer.
The need for this regulation is based on the identification of the perceived hazard. If
approaching traffic sees a large vehicle with a flashing light, the immediate perception is
28that that vehicle itself is the hazard, not the solar car it is protecting. There have been a
number of instances where members of the public have overtaken large rear escort vehicles
and narrowly missed the (unseen) solar car.
l) When stopped, all wheels of all vehicles must be off the highway. Wherever possible,
the overnight rule which states that all team activity shall occur at least 10m from the
edge of the road should be observed.
m) The Entrant shall provide the organizer with a list of all vehicles associated with the
team. If this changes during the event, the Entrant should notify the organizers
immediately by telephone.
All team members and vehicles are required to be registered. Notwithstanding this
regulation, the Organizers reserve the right to determine if any individual or vehicle is
acting ‘de facto’ as a part of a team.
n) All vehicles associated with the Entrant, (with the exception of those identified in Ref:
9.5.a), shall keep a minimum of 500m from the competing solar car and each other
whilst traveling on the open road, such that vehicles can be safely overtaken one at a
time – NO CONVOYS.
o) All vehicles associated with the Entrant, (with the exception of those identified in Ref:
9.5.a), must not obstruct participating solar cars or escort vehicles.
p) The Entrant shall be responsible for the actions of all crew and vehicles associated
with the team.
q) Escort and team vehicles may be subject to scrutineering at any time during the event
to ensure compliance with these regulations.
r) When third party companies are contracted to transport equipment on behalf of a team,
although these vehicle will not be considered Escort vehicles, the details of such
vehicles (and the names of the third party) must be provided to the organizers. If any
vehicle carries a registered participant during the event, this vehicle MUST however
be a Registered Escort. But definition, participants can’t then be inside a third party
vehicle.
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