YMCA GEELONG COVID SAFE PLAN - COVID SAFE PLAN V6 30.09.2020
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YMCA GEELONG COVID SAFE PLAN COVID SAFE PLAN V6 30.09.2020 25 Riversdale Road, Newtown p: 5223 2714 e: newtownstadium@ymca.org.au w: www.geelong.ymca.org.au f: YMCA Geelong Inc insta: @ymcageelong Page 1 of 39
YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
The following COVID SAFE Plan has been developed through
consultation with key stakeholders, staff, customers, facility
users, State Sporting Associations and Public Health authorities.
Version Control:
Version Date Author Change Description
V1 26/05/2020 Shona Eland Consultation Draft
V2 28/05/2020 Shona Eland Exposure Draft for Managers and Stakeholders
V3 03/06/2020 Shona Eland Included Basketball Club feedback and Camp
Updated Sino Pro (Check in proceed to included Postcode checking or Melbourne and
V4 10/07/2020 Shona Eland
Mitchell Shire restricted access to YMCA’s)
Updated CSP to include directive that face covering must be worn in the workplace but
staff, contractors, members guest over the age of 12 years effective 02.08.2020
V5 02/08/2020 Shona Eland
Close contract tracing procedure
Contractors Requirements to wear facecovering and limited to two hours on the premises
V6 30/09/2020 Shona Eland Added Appendix 3- YMCA Geelong COVID Safe Plan Amendment 30.09.2020 reflecting 8
key principals associated with the step three Regional Victoria easing of restrictions
13.09.2020
Page 2 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
Appoint COVID-19 Safety Coordinator Roles & Responsibilities
at each site/ facility.
· Complete the relevant Return to · Advise the SMT/board of your
COVID-19 Safety Coordinators Sport Checklist(s) by considering organisation on the effectiveness of
the actions set out in each checklist COVID-19 Safety Plan arrangements
Newtown: Paul Barbagallo and implementing (or arranging to and seek assistance where required.
implement) relevant considerations
Camp Wyuna: Andrew Kidd
in your organisation and documenting · Assist your organisation (operationally)
Bannockburn: Shona Eland justifications for not undertaking to safely ramp up activity through
particular actions the three phases of the Australian
Each user group will have to appoint government’s “Roadmap to a
COVID SAFE Officers trained in the · Oversee the development and COVIDSafe Australia” and as permitted
infection control and YMCA operating implementation of the organisation’s by the relevant State or Territory
procedures. return to sport arrangements by government.
documenting those arrangements in a
YMCA Geelong will provide the details of COVID-19 Safety Plan.
the approved courses. · Act as the contact point for your
· Implementation of COVID-19 Safety organisation’s members and
Plan participants - particularly around
questions relating to return to sport and
· Periodically review the effectiveness the actions your organisation has taken
of the COVID-19 Safety Plan for your to be COVID Safe - and other relevant
organisation and amend, update or stakeholders (including government,
improve as necessary. public health and other authorities,
other clubs, associations, State and
National Sporting Organisations).
Page 3 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
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Action Plan Actions Required Area Who Status
Completed
Transmission Controls Risk Assessment conduct and completed All Shona Eland
26/05/2020
Physical Distancing: YMCA will place physical distancing signage
and decals on high traffic areas throughout facilities to remind staff
and customers. Education of customer and staff behaviour will be a All Managers
shared responsibility and require all people to respect and adhere to
the requirements. Led by example.
Physical Space Requirements (Indoor & Outdoor): Each space will Managers to
display a poster/signage that indicated the requirement of 4sqm per Liz to design install and
person and the room capacity. monitor
Move forward cautiously and methodically: Re-open to only occur
when safety and hygiene are in place at the sites. And pre-open
All Managers/CEO
checklists have been signed off by the site manager and CEO in
capacity of Chief Risk Officer
Temperature check to occur at each site from July - September at
the entry points. ie: entrance door/bus door. A fever is defined as a
All Managers
temperature over 38oc. This will be a condition of entry for Term 3
2020 July - September 2020.
Any Patron or Staff member who is unwell will be asked to not attend
classes or sent home. Signage and communications to be constantly Edward Edward
published on website and socials and in centre
Return to contact sport and recreation will be authorised only on
the approval of the Chief Health Officer and approval from the State All Managers
Sporting Association that we are affiliated with
All employees, visitors, contractors are required to wear face masks. Exemption applies for medical conditions, children under 12 years
and participants in physical activity as outlined by DHHS guidelines.
Page 4 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
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Action Plan Actions Required Area Who Status
Spectators will be limited in all facilities based on the health
advice from the Chief Health officer and the facilities capacity to
accommodate 4sqm physical distancing requirements. In the early
Transmission Controls stages this will means (in 20 people per area) that spectators will not All Managers
be permitted to stay put and drop off and pick up. Get in, Train, Get
out approach. Limitations and queuing will be required to drop off
and collection points.
No person is required to attend workplaces if they are experiencing
Staff and Volunteer any signs or symptoms of fever or unwell. Staff/Volunteers to be
All Manager
Pre-screening screened for temperature checks where practical to do so from July-
September.
Staff are required to use hand sanitiser at the entrance to the building
Staff arrival and shift protocol then proceed to the Keypay portal to clock on. Handsantise before All Sites Manager
touching the iPad
During July - September 2020 pre-screening for health will
predominately be via temperature checks. Over 38oc will be asked
to leave the premises and seek medical advice. This is to be
communicated prior to opening services/ centres.
Children entering the facilities will be asking to sanitise on arrival and
prior to departure.
Parent /Teachers/
For children’s services such as OSHC/Vacation Care Parents/ Vacation Care/
Leaders Pre- screening Manager
Guardians will sign them in and out of the service via QK Kiosk on the Recreation/Camp
Sign in/out Protocol
iPad. iPad will be cleaned after each occurrence.
For Sport and Recreation programs in centre Parents will be asked to
sign in and out on approved visitor management system
Sine Pro - visitor management system records postcode and ask staff
to check compliance on booking members to classes - No visitors/
contractors to attend YMCA facility from restricted postcodes.
Page 5 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
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Action Plan Actions Required Area Who Status
Children enrolled in Classes via our Point of sale system will be
marked off as attending on the rolls for each class.
For Camps, Teachers/ Excursion’s Leaders are to assist with the
Sanitisation process as children exit the bus at Camp and through the
Parent /Teachers/ daily and before and after activities and meals.
Vacation Care/
Leaders Pre- screening Schools are to provide a list of all children and teachers names and Manager
Recreation/Camp
Sign in/out Protocol mobile numbers for contact tracing in arrival at Camp. IT data must
be stored in compliance with YMCA Geelong Privacy Policy.
SIne Pro - visitor management system records postcode and ask staff
to check compliance on booking members to classes - No visitors/
contractors to attend YMCA facility from restricted postcodes
During July - September 2020 pre-screening for health will
predominately be via temperature checks. Over 38oc will be asked
to leave the premises and seek medical advice. This is to be
communicated prior to opening services/centres.
Children entering the facilities will be asking to sanitise on arrival and
prior to departure.
For children’s services such as OSHC/Vacation Care Parents and
Child Pre-Screening Guardians will sign them in and out of the service via QK Kiosk on the Vacation Care/
Manager/Edward
Sign in/out Protocol ipad. iPad will be cleaned after each occurrence. Recreation/Camp
For Sport and Recreation programs in centre: Children enrolled in
Classes via our Point of sale system will be marked off as attending
on the rolls for each class.
SIne Pro - visitor management system records postcode and ask
staff to check compliance on booking members to classes - No
visitors/ contractors to attend YMCA facility from restricted
postcodes.
Page 6 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
Action Plan Actions Required Area Who Status
For Camps: Teachers/Excursion Leaders are to assist with the Sanitisation process
as children exit the bus at Camp and through the daily and before and after activities
and meals.
Schools are to provide a list of all children and teachers names and mobile numbers
Child Pre-screening sign Vacation Care/
for contact tracing in arrival at Camp. It data must be stored in compliance with Manager/Edward
in/out Protocol Recreation/Camp
YMCA Geelong Privacy Policy.
SIne Pro - visitor management system records postcode and ask staff to check
compliance on booking members to classes - No visitors/ contractors to attend
YMCA facility from restricted postcodes.
Hygiene and Prevention
Practices, Behaviour Disinfect any high touch surfaces as directed by equipment manufacturers All Sites Manager
Requirements
Hand washing signage - (DHHS Version) to be installed in all bathrooms in all
All Sites Managers
facilities.
Cough and Sneeze practices signage (DHHS Version) to be installed in all
All Sites Managers
bathrooms in all facilities
Primary responsibility is on the individual hygiene. Club job to educate everyone
All Sites
coming into venue
Safe Work Australia guidelines for factsheets guide decision making All Manager
There is difference between cleaning and disinfecting. Important to routinely clean
(at least once daily) Important to wash first something before you disinfect things. All Staff
Clean then disinfect.
Normal cleaning and sanitise hard surfaces. Except Beam, Pommel, Laminated Bars
Gymnastics
(wooden; uneven and pbars) and Vault surfaces. If you had to clean them do NOT Gymnastics
Coaches
use bleach products on these surfaces (Dettol/Pineoclean can be used if needed).
Site Managers/
Face covering to be worn in all YMCA workplaces by Staff, Members, Contractors,
Shift
Hirer groups over the age of 12years (except while exercising). Face covering must All Page 7 of 39
Supervisors/Hire
be put on before and after exercise.
GroupsYMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
Action Plan Actions Required Area Who Status
Hygiene and Prevention
All matting or soft shapes with tears MUST be removed as they
Practices, Behaviour Gymnastics/Judo Paul Barbagallo
cannot be sanitised safel
Requirements
Foam Pit: tarp cover tucked in, then put mats on top. All need to be
Gymnastics Paul Barbagallo
easily cleaned. If you cannot cover, do not use.
Floor: can be steamed clean but not regularly as the heat damages
the glue that holds the carpet to the foam. Once a year is enough. Gymnastics Paul Barbagallo
Maybe do it before you open as your yearly one this year.
Regularly sanitise uprights of bars and other areas people touch, like Gymnastic
Gymnastics
spotting platform areas. Coaches
Important to wash first something before you disinfect things. Clean Gymnastic
Gymnastics
then disinfect Coaches
Patrons may be asked to bring their own equipment ie: Yoga Mats/ Yoga/Pilates Newtown/
Towels/Sanitiser. Bannockburn
Camp staff to
Athletes/ Staff (Sport and recreation programs) to shower off site
clean shower
however staff at Camp will required their own designated shower to All/Camp
after they shower
use after water activities.
on site
Hygiene posters to be on dis in toilets and public areas of the
facilities.
YMCA provided free Flu Vacs for employees in April 2020 All Adele Andrew Completed
Staff attendance will be recorded via Keypay on clock in and clock
Recording of Attendance All Staff Ongoing
out
Page 8 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
Action Plan Actions Required Area Who Status
Rolls must be recorded
Recording of Programs areas such as; Gymnastics: Little Ed Gym to Competitive
either on Links App or Coaches
Attendance Rookie Sports
hard copy.
Parents required to
provide DM with list of
Birthday Parties children first name that Managers
are attending and mobile
number
Coaches / Team
managers to record team
members who attend
YMCA
each training session
YMCA Basketball Club Basketball Club
sanctioned by the club.
Co-ordinators
Record of attendance
is kept on at the YMCA
stadium.
Members attendance will
be recorded on the roll
along with
YMCA Judo Lisa Trethowan
volunteers and instructors.
Updated rolls to be
provided to co-ordinator.
Co-ordinators to record
team members who attend
each training session
Facility Hirers/Users sanctioned by the club. Facility Users
Record of attendance
is kept on at the YMCA
stadium.
Page 9 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
Action Plan Actions Required Area Who Status
Suppliers must sign in and out of each site and cannot enter office.
Suppliers arriving on site to sign in and out
Leave products in designated areas.
Visitor/Supplier/Contractor/
Staff at site to move products to the required areas on the site use
Tradesman Sign/out - Delivery All Managers
appropriate manual handling devices.
Protocols
Limit all contractors site visits to no more than 2 hours. Contractors
must be supervised and all areas/ surfaces must be disinfectant
before they exit the buildings by the contractor. Contractors must
wear face covering on when in a YMCA facility as of 02.08.2020
Cleaning Routines Have participants/parents sanitise before entering venue All Managers
Sanitising Stations located at each door way All Managers
Sanitise athletes between each rotation/apparatus Gymmnastics Coaches
Sanitise athletes at the end of the session/training/ activity/ meal times All Coaches
Between classes sanitise high touch areas – Doors handles, Facility hire groups/ All
Coaches
equipment, balls, score benches, staff
Any sanitising must be sprayed AND WIPED (60% only cleaned by All sites Managers to
Coaches
spray, get to the 100 with the wiping) ensure products supply
Recommended gymnasts bring own chalk in own container. The
chalk is not the issue (it actually takes away moisture which the
Newtown/North Geelong Coaches
virus uses to survive) but the concern is chalk bowl/bucket area with
gymnasts all using that area. MUST bring own spray bottle.
Mats in Judo Classes cleaned after each session Newtown Judo Coaches Page 10 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
Action Plan Actions Required Area Who Status
YMCA Basketball Club/Aussie Slammers: Basketball Training
Cleaning Routines Newtown/Bannockburn Coaches
participants to bring their own basketballs to training
Facility Hirers: to have an updated COVID-19 Safe Plan added to
their contracts which outlines their roles and responsibilities under Newtown/Bannockburn Managers
COVID Safe
Hand sanitiser to be placed on all office desks for staff All Managers
Sneeze screens to be placed in high risk areas All Managers
Toilet and Change facilities access
YMCA Geelong has created Risk Assessment for the business areas
located on Extranet:
\Documents\Risk Management\COVID- ROADMAP TO RECOVERY
PLAN\Re-opening
Recreation/Vac Care/ Sport Newtown/Arena/BRC
Staff to be trained in the
- YG COVID19 Recreation Centre Reopening Risk Assessment 24
Risk Assessments risks and the controls that Managers
May 2020 DRAFT
are in place.
- YG COVID19 Recreation Centre Reopening Checklist 24 May 2020
DRAFT
Camp Wyuna
- YG COVID19 Camping Reopening Risk Assessment 24 May 2020
DRAFT
- YG COVID19 Camping Reopening Checklist 24 May 2020 DRAFT
Page 11 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
inspired young people
Action Plan Actions Required Area Who Status
Excursions and activities related to children being taken off site will
only occur with the approval of Department of Education and Training
Excursion Guidelines written advice. When restrictions are eased to allow excursion Vac Care Educators Helena McGrath
the Hygiene and physical distancing practices and the excursion
locations must be adhered to and practiced.
What to do if staff have symptoms or test positive for COVID-19
Protection of public health is paramount and isolation of COVID-19
cases and quarantine of their close contacts is essential to prevent
further community transmission and disruption of your food business.
If you have employees that show signs of COVID-19 they must not
attend work.
Symptoms of COVID-19 include fever, coughing, sore throat,
fatigue, shortness of breath. It is recommended that the health of all
employees be reviewed on a daily basis and any workers showing
these symptoms are sent home or advised not to come into work.
Staff member or participant
Information for Australian businesses on what to do if a worker has All Managers
test positive to COVID-19
COVID-19 can be found on the Safe Work Australia website.
Any employee diagnosed with COVID-19 will be isolated and must
follow the directions of their public health authority. The employee
will not be released from isolation until they have recovered (at the
direction of public health authorities).
A public health official will conduct a detailed interview to determine
who that employee has come into contact with while infectious with
COVID-19, and determine who is considered to be a casual or close
contact.
Page 12 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
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Action Plan Actions Required Area Who Status
Businesses must work with their local public health authority to help
rapidly trace any close contacts of an infected employee to minimise
further risk of spread. Close contacts will be asked to remain at home
at the direction of public health authorities for 14 days.
For more information see advice from the Australian Department of
Health. If someone does test positive for COVID-19 in your business,
it’s important to respect their privacy where possible and treat their
condition with understanding and compassion. Check in on their
wellbeing regularly during self-isolation and monitor their mental
health.
Cleaning and disinfecting Areas that a confirmed or suspected
case of COVID-19 may have contaminated should be cleaned and
Staff member or participant disinfected following government cleaning and disinfection guidelines
All Managers
test positive to COVID-19 - see Safe Work Australia.
If multiple staff are directed to be quarantined and this affects
operational capacity, the business will need to consider its own
contingency plans for disposing of raw materials (especially fresh
ingredients), any work in progress, or short shelf-life stock to ensure
food safety is maintained.
A worker is awaiting the outcome of a test for COVID-19. Should they
be excluded from work? Even if not showing symptoms, any worker
waiting for the outcome of a test for COVID-19 should be excluded
from the workplace and follow the advice of their treating GP or public
health authority The timing of future return to work will depend on their
individual circumstance as outlined in the following guidelines issued
by the Australian Department of Health.
Page 13 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
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Action Plan Actions Required Area Who Status
· YMCA to be notified immediately
· YMCA to notify DHHS
· YMCA to notify YMCA Australia
COVID-19 Incident Procedure · YMCA to notify Department of Education and Training (Children’s All Shona Eland
Service)
· YMCA to notify employees and patrons of close down and cleaning
protocol and re-opening dates
Food handling and Refer to YMCA Geelong Camp Wyuna Food Safety Plan for detailed requirement Extranet:\ Camp/ Glenn Andrew/
preparation Documents\Camp Wyuna\Kitchen\Food Safety Plan\YMCA Food Safety Plan Newtown Lisa Trethowan
Staff concerns about returning to work: YMCA Geelong management team to ensure
Managers/Adele
Staff Wellbeing that staff are aware of the environment they are returning back to and the requirements. All
Andrew
Determine if there are any issues and address them with the employees.
Vulnerable Workers: YMCA recognises that there are many people that may have
compromised immune systems or live with people that do therefore it is the responsibility
Managers/Adele
of the staff to address this issue directly with their supervisor and work towards a plan to All
Andrew
re- engage them in low risk tasks off site in the short term. Discussion to be documented
and filed and provided to the employee and People and Culture Director.
Continuity of Staff/Coaches: Ensuring that we have people that are able to do the
jobs are important therefore is important to think about rostering to ensure that Team
A members don’t work at the same time as Team B members to assist in coverage All Managers
should a wave two occur. Corporate Services will not return to Newtown Stadium till after
September 2020 for this reason to back fill management at sites if required.
Staff Training, Education and Meetings: Webinars to be scheduled for return to work,
Staff Wellbeing All Shona Eland
What is Covid -19, COVID Safe workplaces, what to expect when you return to work.
Page 14 of 39YMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
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Action Plan Actions Required Area Who Status
If a Staff Member or Member advices the Manager/CEO that they have been Identified as a Close
Contact to a confirmed case of COVID-19 the following will occur;
1. Ask for contact tracing information such as last date and time they were in a YMCA facility.
2. Date they were confirmed as a close contact
3. Ask them to quarantine at home and immediately arrange for the COVID test
4. Ask them to confirm the COVID Test result with you once they receive there result.
Responding to
5. Report the Close Contact with the CEO
COVID-19 Close All Managers/CEO
6. CEO to instigate an internal Contact Tracing procedure which reviews, rosters, time sheets, class
Contact Report
rolls, SinePRO entries, and identify potential instaces where the “Close Contact” have been in face
to face cont for an accumulative 15mins or 2 hours in a room less that 200m2.
Identify the list of people and where necessary without breeching confidentiality or privacy outline
to the Internal Close Contacts that as a precautionary action the YMCA advices that a potential
Close Contact of a confirmed case may have been in the facility and therefore recommend that that
quarantine at home and get a COVID-19 Test immediately.
Physical
YMCA Geelong endorses Australian Sports Commission, State Sporting Association guidelines for
and fitness
sports and the coaching programs at each stage of the easing of restrictions. YMCA centres will only All Managers
preparations
open to participants as State Sporting Associations get the green light to return.
before a restart
Resumption of sport and recreation activities must be recommenced with the knowledge that skill
development and technical skills need to be developed posy shutdown and rebuilding the physical
All Managers
fitness baseline of all participants and coaches needs to occur in the first three-four weeks of
resuming programs.
Newtown/Arena/
2 hour maximum for any class in the gym hall or stadiums, rooms. Managers
BRC
Newtown/Arena/
Designated entry and exit points to be established at all sites. They must be separate. Managers
BRC
Communication
Participants are encourage to download COVIDSAFE APP to all staff/ Edward
customers
Communication Page 15 of 39
Participant/staff/ coaches encouraged to have their own personal sanitiser with them if they wish. to all staff/ Edward
customersYMCA GEELONG
COVID SAFE
PLAN
We believe in the power of
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Action Plan Actions Required Area Who Status
There is no mixing of groups in training setting ie: one group of 10 and coach per Communication to all staff/
Edward
basketball court at a time or in rotation in gym hall, no cross coaching during a session. customers
All First Aid incidents will require the First Aider to put a facial mask on and gloves to Communication to all staff/
Edward
treat the participant. customers
Communication to all staff/
Children need wear shoes to training as they will be needing them for toilet. Edward
customers
Physical and fitness Gymnastics
No sharing of food in breaks and breaks to occur in designated areas of the centre or
preparations before Gymnastics Coaches and
room. No breaks in public areas. Breaks need to be by rotation
a restart Athletes
Basketball Training: YMCA Basketball Club – all participants to bring their own balls to
YMCA Basketball Club Coaches
training sessions
South Side Netball
SSNA: Netball Equipment to be sanitised Nola Jukes
Association
All competitions conducted by YMCA need to have balls and equipment sanitised
Newtown/ Bannockburn Managers
before and after play.
Education and
communication to All employees need to undertake COVID SAFE online training Communication to all staff Edward
relevant personnel.
All User group/ Facility hire/ YMCA Basketball Club/ SSNA COVID SAFE OFFICERS need
Facility user groups Managers
to undertake COVID SAFE online training
YMCA Geelong launch a COVID SAFE webinar training which focuses on the operational
Communication to all staff Edward
issues to consider.
Sanitising and Disinfectant Checklists for each operating site to be available at each site
All Managers
before opening. Staff to be trained in the use of cleaning products, use and storage.
Participant briefing notes to be provided to all coaches and they are required to discuss
All Managers
with athletes and participants the requirements for personal hygiene.
Umpires/ Referees/Coaches: training in the COVID Safe practices essential for their
All Managers
Page 16 of 39
sport/ activityCOVID SAFE
PLAN CHECKLIST We believe in the power of
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ORGANISATIONAL
Consideration Action Y/N
Access to
1. Do you and your organisation have all relevant facts about COVID-19 and return to sport requirements?
information
2. Is your organisation staying up-to-date? Check official information sources including:
a. Australian Government Department of Health: https://www.health.gov.au/news/health-alerts/novel-coronavirus-2019-ncov-health-alert
b. World Health Organisation: https://www.who.int/;
c. Australian Institute of Sport: https://ais.gov.au/health-wellbeing/covid-19;
d. Sport Australia: https://www.sportaus.gov.au/;
e. Relevant State/Territory/local government websites; and
f. Relevant National Sporting Organisation (NSO)/State Sporting Organisation (SSO) websites.
Governance 3. Is everyone clear on who within your organisation/sport will make and implement decisions on return to sport?
4. Does everyone within your organisation understand their role?
5. Has your organisation nominated an COVID-19 Safety Coordinator to oversee delivery of your return to sport plan?
Strategy 6. Has your organisation reviewed its strategic plan for COVID-19 considerations?
7. Has your organisation defined what success looks like?
8. Does your organisation need to amend fixtures, playing and training rules or sporting activities to ensure physical distancing?
Financial 9. Does your organisation know what its new safety/return to sport measures will cost?
10. Has your organisation adjusted its budgets as necessary for COVID-19 considerations?
11. Has your organisation communicated any financial changes (registration/usage/membership fees etc.) to its participants?
Page 17 of 39COVID SAFE
PLAN CHECKLIST We believe in the power of
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ORGANISATIONAL
Consideration Action Y/N
Legal &
12. Is your organisation across all relevant rules applicable to return to sport?
Compliance
13. Has your organisation obtained all necessary consents and approvals to resume sport?
14. Has your organisation completed a COVID-19 Safety Plan? Does it outline a staged return to training and competition activities?
15. Has your organisation considered how it will respond to non-compliance with its return to sport protocols?
16. Have you communicated your specific return to sport plans with your insurer(s) or insurance broker and confirm coverage inclusions and
exclusions. Clarify if there are any specific exclusions caused by COVID-19, if any conditions apply to your policies, if any specific
approvals/consents are required and whether return to sport plans can be noted against relevant policies.
17. Does your organisation have a strong communications plan with existing channels – such as email/text/WhatsApp/Facebook groups - to
Communications
share timely and accurate information with internal and external stakeholder groups?
Comments
Page 18 of 39COVID SAFE
PLAN CHECKLIST We believe in the power of
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APPROVALS
Consideration Action Y/N
Government 1. Has your state/territory government approved the return of community sport?
2. Have restrictions on public gatherings been relaxed to allow effective training to occur (e.g. AIS Framework Level B)?
3. Has your local government and/or facility provider approved the return of community sport and the use of your facilities (if applicable)?
4. Has your NSO and/or state/territory sporting body approved return to sport?
5. Have return to sport protocols (e.g. training, hygiene protocols) been distributed to your organisation by the NSO/SSO?
6. Has your committee approved the return to sport for your organisation?
Comments
Page 19 of 39COVID SAFE
PLAN CHECKLIST We believe in the power of
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RETURN TO TRAINING
Consideration Action Y/N
1. Is your organisation clear on the training protocols allowed under Level B of the AIS Framework, including:
a. The principle of “Get in, Train, Get Out”;
b. Maximum training group sizes, training areas and training times;
Principles c. Training must be strictly non-contact (including no high fives, handshakes etc.);
d. Physical distancing (>1.5 metres) and density (one participant per 4 square metres);
e. Limit the number of people who attend training to essential participants; and
f. No access to changerooms and other club facilities (toilets and medical facilities permitted).
2. Is your organisation clear on the training and competition protocols allowed under Level C of the AIS Framework, including:
a. Full training - including contact - and competition allowed;
b. Return to full use of club facilities; and
c. physical distancing (>1.5 metres) and density (one participant per 4 square metres)
Communications
4. Has your organisation communicated its return to training protocols to members, participants, coaches, volunteers and families?
& Education
5. Does your organisation require participants and others to undertake further COVID-19 infection control training prior to commencing
training?
6. Does your organisation encourage all participants to subscribe to and use the Government’s COVIDSafe app?
Attendance 7. Will your organisation require an attendance register to be maintained for all training and competition days, including venue entry and exit
Records times and contact details?
8. Does your organisation have a system to record, store and if required, share data, subject to privacy law?
9. Are participants encouraged to bring their own water bottles, towels and other personal equipment to avoid sharing equipment where
possible?
10. Has your organisation established protocols for rotating or sanitising shared equipment?
11. Has your organisation established protocols for laundering shared uniform items?
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FACILITIES
Consideration Action Y/N
Managed Access 1. Is your organisation clear on when it can return to full and unrestricted use of facilities?
2. Will your organisation ensure that only essential people attend activities (i.e. participants, coaches, match officials, staff and volunteers
involved in operations and parents/guardians of participants) and limit numbers to comply with government staged return to sport
requirements?
3. Has your organisation confirmed full availability of venues for your season and are appropriate COVID-19 Safety Plans in place for each
venue?
4. Will your organisation take precautions to minimise transmission among spectators at sporting activities such as spreading spectators
throughout viewing areas and designating the use of specific seats/areas that meet physical distancing requirements?
5. Can your organisation arrange separate entry and exit points at your facilities?
6. Will your organisation manage attendee flows to prevent congestion, including by use of staggered arrival/departure times, one-way
movement and use of physical distancing indicators?
Physical 7. Has your organisation identified physical distancing protocols to be used within shared facility spaces (e.g. dugouts, bar/canteen, change
Distancing rooms, toilets, spectator viewing areas, entrance foyers, corridors and clubrooms)?
8. Does your organisation have clear messaging for facility attendees on how to maintain physical distancing (>1.5 metres)?
9. Has your organisation documented in a COVID-19 Safety Plan the measures in place to enable physical distancing to occur?
Bar/Canteen 10. Will your organisation permit bar/canteen operations and, if so, are there clear protocols for physical distancing, food and cash handling
Operations and hygiene measures?
Attendance 11. Your organisation will require an attendance register to be maintained for all facility users, including venue entry and exit times and contact
Record details
12. Does your organisation have a system to record, store and, if required, share data, subject to privacy law?
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HYGIENE
Consideration Action Y/N
1. Has your organisation communicated to your staff, members and participants about personal infection control – including that they should
stay home if they have:
Personal Infection a. Any cold or flu symptoms;
Control b. Been in direct contact with a known case of COVID-19 in the previous 14 days;
c. Travelled internationally in the previous 14 days; or
d. A high risk from a health perspective, including the elderly and those with pre-existing medical heath conditions?
2. Will your organisation provide advice to participants, coaches, match officials, staff, volunteers and families on personal hygiene such as:
a. Regular and thorough hand washing;
b. Encouraging the carrying and use of hand sanitiser;
c. Covering a sneeze or cough with an elbow or a tissue rather than hands;
d. Providing bins and encouraging used tissues to be disposed in the bin straight away;
e. Avoiding close contact with people who are unwell;
f. No touching of eyes, nose or mouth;
g. No spitting or clearing nasal/respiratory secretions on field of play or in other sport settings; and
h. Limiting contact with other participants – avoid handshakes, high fives, huddles and celebrations?
3. Will your organisation require the use of: a. Health/medical clearances for participants to resume training and playing; and/or b. Waivers/
declarations for participants and volunteers to sign acknowledging that participation is at their own risk?
Hygiene 4. Has your organisation established compulsory hygiene protocols such as hand hygiene?
5. Does your organisation provide sanitisation stations during training sessions and hand sanitiser in prominent places at facilities, including
entry and exit points?
6. Has your organisation provided education or clear guidance on your hygiene protocols to members, participants, coaches, staff, volunteers
and families?
7. Can members, participants, coaches, staff, volunteers and families wash or sanitise their hands regularly?
8. Does your organisation have adequate supplies of cleaning and sanitation products?
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HYGIENE
Consideration Action Y/N
Hygiene 9. Will your organisation display posters within your facilities to provide regular guidance on hygiene
(continued) (e.g. https://www.health.gov.au/resources/collections/coronavirus-covid-19-campaign-resources)
10. Has your organisation documented in a COVID-19 Safety Plan the measures in place to ensure personal and facility hygiene can be
maintained?
Cleaning 11. Does your organisation have a regular and thorough cleaning schedule to disinfect all common areas?
12. Has your organisation established cleaning protocols to ensure high touch surfaces are frequently wiped down with appropriate
disinfectant wipes or soap?
13. Does your organisation have adequate waste management protocols?
14. Has your organisation documented in a COVID-19 Safety Plan the measures in place to ensure effective cleaning of equipment and
facilities occurs?
PPE 15. Does your organisation have an adequate supply of personal protective equipment (e.g. disposable facemasks, gloves etc.)?
Comments
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MANAGEMENT OF ILLNESS
Consideration Action Y/N
Management 1. Has your organisation established protocols for managing individuals who present with symptoms or become unwell at an activity?
Notification 2. Does your organisation know how it will notify public health authorities of symptomatic participants?
3. Is your organisation able to contact other participants in relation to actual/suspected COVID-19 cases?
Comments
EMPLOYEES & VOLUNTEERS
Consideration Action Y/N
Safe Working
1. Is your organisation operating a COVID-19 safe work environment?
Environment
2. Will your organisation provide education to your employees and volunteers on COVID-19 transmission control and your operating protocols?
3. Can your organisation adjust work rosters to reduce in-person contact between staff and participants, where reasonable?
4. Can your organisation adopt flexible work practices to support more working from home or videoconferencing etc.?
Mental Health 5. Does your organisation facilitate and promote mental health and wellbeing support services for employees, volunteers and participants?
Comments
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I have reviewed and completed the
above Checklist for and on behalf of the
sporting organisation listed below.
The completed Checklist represents
a true and correct reflection of the
organisation’s approach to each of the
considerations set out in the Checklist.
Signed:
Name:
Title:
Organisation:
Date:
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Appendix 1: Physical distancing and transmission reduction in early childhood
education and care settings, in the context of Coronavirus (COVID-19).
Introduction Key Messages:
There are a range of actions that The following information provides · All staff and children who are unwell
early childhood education and care guidance on a range of actions to be must remain at home.
services can take to reduce the risk of considered, implemented and adapted
coronavirus (COVID-19) transmission. as necessary according to the education · Hand hygiene, cough etiquette and
setting and the individual needs of the environmental cleaning and disinfection
One way to slow the spread of staff and children in attendance. It is are the most effective way to reduce
coronavirus (COVID-19) is physical understood that not all strategies may transmission of Coronavirus
distancing, also called social distancing. be appropriate nor possible in every (COVID-19).
The more space between people, the service.
harder it is for the virus to spread. · Parents/carers of children with
The following actions have been agreed complex medical needs should seek
This guidance recognises that the by the Department of Health and medical advice from the child’s medical
general advice for the Victorian public Human Services (DHHS) and aligns practitioner to support risk assessment
to maintain a physical distance of 1.5 with Physical distancing and other and informed decision making
metres from others will not always be transmission reduction measures - regarding the suitability of continuing
practical in education settings, notably coronavirus (COVID-19). education and care at this time.
settings that work with younger children.
In early childhood education and care · Staff, children and parents/carers
services, regulatory space requirements should have the influenza vaccination,
have not changed. wherever possible.
It remains critically important that adults · The greatest risk of transmission in the
- both staff and parents - maintain early childhood environment is between
physical distancing between themselves adults.
at early childhood services.
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Actions for Early Childhood and Care
Settings
· Display educational materials, which · Parents/carers of children with complex · Those who have been in contact with
can be downloaded and printed from medical needs (including underlying a person known to have Coronavirus
the DHHS website www.dhhs.vic.gov. respiratory and cardiovascular (COVID-19) in the last 14 days,
au/coronavirus. conditions and those with compromised including in the 24 hours before the
immune systems) should seek advice person became symptomatic.
· Comply with NHMRC guidance Staying from the child’s medical practitioner to
Healthy: Preventing infectious diseases support informed risk assessment and · Those with fever or symptoms of acute
in early childhood education and care decision making regarding the respiratory infection (e.g. cough, sore
services. suitability of continuing education and throat, runny nose, shortness of breath).
care at this time.
· Alert your approved provider about · While it is not a requirement of entry to
any large increases in child and staff · If possible, limit the access of persons these settings for visitors to have been
absenteeism due to flu-like illnesses. other than staff, educators and children vaccinated against influenza, staff in
to the service. Consider maintaining these settings should encourage
· Keep parents and staff informed of the a visitor record to maintain details of visitors to get vaccinated beforehand.
actions you are taking. any visitors (if necessary) entering the
service including their contact details. · Consider reviewing rosters to enhance
Attendance on site continuity of educators with the same
Exclude people from entering your group of children.
· All unwell staff and children should be facilities who are in the high risk
actively encouraged to stay home. category for Coronavirus (COVID-19),
including:
· Staff, children and parents should have
the influenza vaccination, wherever · The elderly and those with pre-existing
possible. medical conditions.
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Hygiene
· Make sure liquid soap and running · Tissues should be readily accessible · It is not recommended that non-
water, or alcohol-based hand sanitiser, with bins provided in each room and in medical face coverings (for example,
is available at the entrance of the facility outdoor areas for easy disposal. a scarf over the mouth and nose) be
and throughout. used as a mitigation strategy against
· When eating, staff and children transmission of COVID-19 or other
· Staff and children should be should be encouraged to keep similar communicable diseases, as the
encouraged to regularly perform hand as much distance as possible and use of these has the potential to create
hygiene, including on arrival to the developmentally appropriate between more harm than good.
service and before and after meals. You each other, noting that some children
are a good role model for the children will require assistance with feeding (see · Ensure the highest hygiene practices
and their parents/carers, so actively talk routine care). amongst food handlers as per NHMRC
about why everyone needs to wash guidance Staying healthy: Preventing
their hands and the importance of · Sharing of food should be actively infectious diseases in early childhood
everyone doing this. discouraged, including in the staff education and care services.
room.
· Where soap and water are not readily
available, hand sanitiser should be
provided in every occupied room and
staff and children actively encouraged
to use this. Staff and children unable
to use hand sanitiser should be
encouraged to wash their hands more
regularly.
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Cleaning
· Services should maintain full adherence · It may be possible for example, for practising physical distancing and
to the NHMRC childcare cleaning children to be dropped off and picked providing opportunities to consider
guidelines, in addition: up in the service entrance or foyer or whether children are showing any signs
to stagger start and finish times of some of being unwell.
· Clean and disinfect high-touch surfaces service types.
at least daily (e.g. play gyms, tables, · As opportunities to hold discussions
hard- backed chairs, doorknobs, light · While staggered start and finish times with parents may be limited at drop-off
switches, remotes, handles, desks, occur naturally in some service types, and departure it is recommended that
toilets, sinks). kindergartens will often have one arrival services consider alternative ways to
and pick up time. Consider how the communicate with families during this
· Wash and launder play items and toys arrival and pick up time could be time. For example, this could be
including washable plush toys as spread out. One example may be to through communication books, emails
appropriate in accordance with the divide the group and allocate times, and other software apps or closed
manufacturer’s instructions. If possible, noting that it not expected that session Facebook pages.
launder items using the warmest times are extended to accommodate
appropriate water setting for the items additional arrival and departure · There is no evidence to support
and dry items completely. procedures. temperature screening as an effective
strategy at this time. However, it is
Arrival and Departure Procedures · Be highly diligent about all staff, acknowledged some services are
children, parents and carers washing currently undertaking temperature
· Consider the arrival and departure their hands upon arrival at your service. checking of staff and children (with
procedures for children and where Talk about why everyone needs to wash parental consent) in addition to the
possible minimise opportunities for their hands and the importance of this. usual monitoring of their health. Most
parents and carers to gather in groups, importantly, services should actively
especially in foyers and in children’s · Greeting parents and children at the encourage staff and children to stay at
play areas. front door in the morning and during home if unwell.
pick up times will allow for one on one
communication with families while
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Learning & Office Spaces
· Consider small group play, staggered · Set up more individual activities · Look at the spacing of cots and
mealtimes and indoor / outdoor play throughout the room. Rather than highchairs, keeping them well apart.
opportunities whenever possible. having all of your books and blocks on
one shelf, set them up in separate · Mixing of staff and children between
· Windows should be open during the areas throughout the room if possible. rooms should be avoided where
day to promote air flow where possible. possible. It is acknowledged that staff
· Rather than having group times may need to move between rooms to
· Soap and water or hand sanitisers and where everyone is sitting on the mat, support breaks and, in these situations,
tissues should be made available in all consider using informal opportunities to staff should be reminded of the
learning and office spaces. engage with the children/read books/do importance of hand hygiene.
storytelling with one or two children at a
· Consider the setup of the room and time throughout the day. · Office spaces should be configured
the placement of the activities and limit to allow for as much space as possible
the number of whole group activities. · For younger children, particularly between workstations. Where possible,
Children should be spaced out as consider the rotation of toys more often staff should use separate offices.
much as possible. For table activities, and increase the frequency of cleaning
set up activities only at each end of the toys. Sharing of toys that have been
table. placed in mouths should be monitored
and avoided.
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Mealtimes
· Sharing of food should be actively · If you are not able to run an indoor/ · Staff must always wash hands with
monitored and discouraged, including outdoor program, consider spending soap and water or use a hand sanitiser
in the staff room. more time outdoors, consider the before and after performing routine
placement of activities and the amount care.
· Look at your setup when children are of activities in the outdoor space. A
eating. Consider having less children at greater range of activities will First Aid
each table and use more tables to allow encourage children to spread out more
more space between children. broadly. · Standard precautions should be
adopted when providing First Aid, e.g.
· If you have limited tables and normally · Excursions should not be undertaken gloves and apron to use when dealing
have all children eating at the same other than to local parks and public with blood or body fluids/substances.
time, consider staggered timings of playground equipment should not be
snacks and lunch over a longer period used. · Always wash hands with soap and
of time. water or use a hand sanitiser before
and after providing first aid.
Outdoor Play Routine Care
· Additional PPE (e.g. face masks) is not
· Wherever possible (e.g. weather · Standard precautions are advised when required to provide standard first aid on
dependent) and where you have coming into contact with someone for children or staff who appear to be well.
enough staffing for adequate the purpose of providing routine care
supervision, consider operating an and/or assistance (e.g. the use of
indoor/outdoor program for the full day/ gloves for nappy changing, toileting,
session. This naturally provides for feeding). Also see NHMRC guidance
more space for the children and the Staying healthy: Preventing infectious
setup of more activities for children to diseases in early childhood education
engage in. and care services.
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Management of an unwell child, or
Staff Member
· Staff or children experiencing · Face masks should not be used in · Follow cleaning guidance according
compatible symptoms with Coronavirus situations where an individual is unable to the situation of the case. If a child
(COVID-19), such as fever, cough to safely or practically tolerate a mask spreads droplets (eg. by sneezing,
or sore throat, should be isolated in (e.g. a child with complex medical coughing or vomiting), clean surfaces
an appropriate space with suitable needs, including existing respiratory immediately with disinfectant wipes
supervision and collected by a parent/ needs, and younger children). while wearing gloves.
carer as soon as possible.
· Urgent medical attention should be
· In this situation, where staff or children sought where indicated.
are experiencing compatible symptoms
with Coronavirus (COVID-19), important · All children with a health care plan
actions to take include hand hygiene, should ensure this is up-to-date and
physical distance and where possible that it provides additional advice, where
putting on a face mask. required, on monitoring and
identification of the unwell child in the
context of the Coronavirus (COVID-19)
pandemic.
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Appendix 2 Return to Judo/ Karate Return to Children’s Activities Sport
As YMCA Geelong operates in affiliation https://www.ausjudo.com.au/single- · Refer to YMCA Geelong Risk
with a number of State Sporting post/2020/05/14/Judo-Australia-Return- Assessment and Action Plan
Association with will be following the SSA to-Activity-Guidance
Return to Sport Guidelines for each sport Return to Camping and Outdoor
and activity; Recommended Protocols for the Education
Resumption of Judo Activities under Safe
Return to Basketball Conditions during Covid-19 Pandemic · Refer to YMCA Geelong Risk
Assessment and Action Plan
http://basketballvictoria.com.au/wp- Can Martial Arts be practised?
content/uploads/2020/05/BV_2020_
ReturnToSport_Guidelines_draft080520. Martial arts including judo, karate
pdf and taekwondo must be modified
so participants maintain physical
Return to Netball distancing.
From 1 June 2020 Return to Community Participants must remain at least 1.5
Netball for Associations and Clubs metres apart. Activity should be training
01.06.2020 only, no competition, and in line with the
limits on gatherings.
Venues Requirements for return to
Netball From 22 June, you should be able to
practice martial arts indoors, if you are
Return to Gymnastics in a group of no more than 10 people
and the four square metre rule is met.
Rebooting Gymnastic guidelines https://www.dhhs.vic.gov.au/sport-and-
exercise-restrictions-covid-19
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