Thursday 3 September 2020 6:00pm Council Chamber 37 Ayr Street Ohakune
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Thursday
3 September 2020
6:00pm
Council Chamber
37 Ayr Street
Ohakune
WAIMARINO-WAIOURU COMMUNITY BOARD
NOTICE OF MEETING
A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE
COUNCIL CHAMBER, 37 AYR STREET, OHAKUNE
ON THURSDAY 3 SEPTEMBER 2020, AT 6:00PM
Members
Chairperson: John (Luigi) Hotter
Board Members: Allan Whale
Cynthia Dowsett
Councillors: Rabbit Nottage
Vivienne Hoeta
Councillors (non-voting): Ben Goddard
Elijah Pue
Mayor (non-voting): Don Cameron
Clive Manley
CHIEF EXECUTIVE
Roles and Powers of Community Boards
The Community Board has already been delegated the task of co-ordinating rural reserves and hall
committees. It also has a major input into the development of Council’s Long Term Plan.
The Community Board’s prime objective is to be the interface between Council and the ratepayers
and public of the Ward.
Role of Community Boards
The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]):
(a) Represent and act as an advocate for the interests of the community.
(b) Consider and report on all matters referred to it by the territorial authority, or any other
matter of interest or concern to the community board.
(c) Maintain an overview of services provided by the territorial authority within the community.
(d) Prepare an annual submission to the territorial authority for expenditure within the
community.
(e) Communicate with community organisations and special interest groups within the
community.
(f) Undertake any other responsibilities that are delegated to it by the territorial authority.
Powers of Community Boards
A Community Board shall perform such functions and duties and exercise such powers as are
delegated to it by Council from time to time.
Powers of Community Boards (Section 53 – LGA):
1 A community board has the powers that are:
(a) Delegated to it by the relevant territorial authority in accordance with Clause 43 of
Schedule 7 of the LGA.
(b) Prescribed by the Order in Council constituting its community.
2 The powers of a Community Board prescribed by Order in Council expire at the close of six
years after the Order comes into force.
3 Despite subsection (1), a community board may not:
(a) Acquire, hold or dispose of property.
(b) Appoint, suspend or remove staff.
Powers Delegated to the Community Board by Council
• The co-ordination of rural reserves and hall committees.
• To allocate the approved budget for the following activities in the area:
Footpaths programme;
Parks and Reserves discretionary spend;
Public information signage.
• To approve:
Temporary road closures for events (subject to administrative imperatives);
Street names;
Parades, collections and special uses of the roads;
Changes to speed restrictions on local roads (subject to NZTA rules);
Road closures.
WAIMARINO-WAIOURU COMMUNITY BOARD
ORDER PAPER
A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE
COUNCIL CHAMBER, 37 AYR STREET, OHAKUNE
ON THURSDAY 3 SEPTEMBER 2020, AT 6.00PM
PUBLIC BUSINESS
Page
1 Apologies
2 Declarations of Interest:
Notification from Elected Members of:
2.1 Any interests that may create a conflict with their role as an
elected member relating to the items of business for this meeting;
and
2.2 Any interests in items in which they have a direct or indirect
pecuniary interest as provided for in the Local Authorities (Members’
Interests) Act 1968
3 Public Forum: Temporary Suspension and Reinstatement 5
of Standing Orders
4 Confirmation of Minutes: 6 August 2020 6 - 10
5 Long Term Plan 2021-2031 Progress Report 11 - 12
6 Capital Works and Members Request for Information 13 - 26
PUBLIC EXCLUDED BUSINESS
7 Resolution to Exclude the Public for Consideration of 27
Board Business
5
Report to: Waimarino-Waiouru Community Board
Meeting Date: 3 September 2020
Subject: Public Forum: Temporary Suspension and
Reinstatement of Standing Orders
Purpose of Report
1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders
in their entirety to allow Members and the Public to address the Board.
Significance and Engagement
2.1 There is nothing in this Report that triggers the Significance and Engagement Policy.
Public Forum Guidelines
3.1 The Community Board has adopted the following Public Forum Guidelines:
(a) Five minutes speaking time will apply to each speaker or group.
(b) Members of the public wishing to speak must advise the Community Board of the
reasons and subject he/she wishes to address the Board a minimum of two clear
working days prior to the meeting.
(c) The Chair may refuse applications which are repetitious or offensive and may
terminate a speaker in progress where the subject matter is disrespectful or offensive.
(d) There are not to be criticisms of individual Board members or individual staff
members.
(e) The Public Forums are designed for people to speak about matters of interest to them
to the Community Board. It is not intended that people should be questioning Board
members on these occasions. However, Board members may ask questions of
speakers to clarify their statements.
Suggested Resolution(s)
1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing
Orders be received.
2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board
temporarily suspends Standing Orders in their entirety to allow Members and the public to
address the Board.
The Board received addresses as follows:
RESOLVED
That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board
reinstates Standing Orders in their entirety for consideration of the agenda.
Liana Mua
GOVERNANCE OFFICER
Unconfirmed 6 Unconfirmed
WAIMARINO-WAIOURU COMMUNITY BOARD
MINUTES
A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD HELD AT THE
RAETIHI CHAMBERS, 44 SEDDON STREET, RAETIHI
ON THURSDAY 6 AUGUST 2020, AT 6.00PM
PUBLIC BUSINESS
Present
Board Members: John (Luigi) Hotter
Cynthia Dowsett
Allan Whale
Councillors: Vivienne Hoeta
Rabbit Nottage
Councillors: Ben Goddard
(Non-voting) Elijah Pue
Mayor: Don Cameron
(Non-voting)
Staff: Pauline Welch Group Manager, Customer Services
Warren Furner Economic Development Manager
Stuart Watson Projects, Environmental Services
Liana Mua Governance Officer
In attendance: Trevor Carswell
Alistair Barber
Daniel Schlumpf
1 Apologies
No apologies were received.
2 Declarations of Interest
Councillor Nottage declared an interest in items 6 and 8.
Unconfirmed 7 Unconfirmed
3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders
The Board Temporarily suspended Standing Orders in their entirety to allow Members
and the public to address the Board.
RESOLVED
Moved: Whale
Seconded: Cr Hoeta
1 That the Report on Public Forum: Temporary Suspension and Reinstatement
of Standing Orders be received.
2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002,
the Board temporarily suspends Standing Orders in their entirety to allow
Members and the public to address the Community Board.
Received addresses as follows:
• Geoff Anderson:
o Updated members on the Raetihi Promotions Charitable Trust.
o Commended Warren Furner’s efforts in securing funding for the Raetihi
Information Centre and thanked the Mayor and Councilor Goddard.
o Expressed his enthusiasm in contributing to the Long Term Plan and
receiving a report on the Raetihi Swimming Pool and Security Cameras.
o Spoke about the Christmas parade and encouraged volunteers to come
forward.
• Daniel Schlumpf:
o Presented the Petition for Reducing Speed limit to 50KM for the
Mangawhero River Road to members.
• Cr Goddard:
o Updated members on the recent meeting held in Waiouru with Bruce
Francis where they flew a drone to identify a safe passage crossing on
SH1.
• Mayor Cameron:
o Updated members on the reinstatement of the Northern Explorer which
will be heavily subsidized.
• Cr Nottage:
o Expressed his concerns around rubbish remaining on the roads as
Envirowaste do not pick anything up once it falls from their trucks.
o Requested information on street sweeping and the levels of service for
drain clearing.
RESOLVED
Moved: Whale
Seconded: Dowsett
That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the
Board reinstates Standing Orders in their entirety for consideration of the Agenda.Unconfirmed 8 Unconfirmed
4 Deputation: Trevor Carswell and Victoria Main, Club Targa Incorporated
Trevor Carswell from Club Targa Incorporated dialed in to speak about the Silver Fern
Rally and answer any queries and or concerns that members had.
RESOLVED
Moved: Whale
Seconded: Cr Hoeta
That the report on Deputation: Trevor Carswell and Victoria Main, Club Targa
Incorporated be received.
5 Confirmation of Minutes: 2 July 2020
RESOLVED
Moved: Dowsett
Seconded: Whale
That the minutes dated 2 July 2020 be confirmed as a true and correct record.
6 Ohakune to Raetihi Walk and Cycle Way Proposal
Members considered a report seeking their endorsement of the Ohakune 2000
proposed Walk & Cycle Way Ohakune-Raetihi, to enable it to be submitted to Council
as a part of the Long Term Plan 2021-2031. It was agreed that key interest groups
such as Raetihi Promotions Charitable Trust, Uenuku and Ngāti Rangi should be
consulted before the proposal is taken any further.
RESOLVED
Moved: Dowsett
Seconded: Cr Hoeta
1 That the report on Ohakune to Raetihi Walk and Cycle Way Proposal be
received.
RESOLVED
Moved: Cr Hoeta
Seconded: Dowsett
2 That the Waimarino-Waiouru Community Board supports this plan in principle,
subject to further detailed design and landowner consent.Unconfirmed 9 Unconfirmed
7 Ohakune Mardi Gras 2020: Proposed Road closure update
Members received a report on the progress of the proposed Road Closure application
for the Ohakune Mardi Gras 2020. Alistair Barber from Audiology was in attendance to
answer any questions or queries members had.
RESOLVED
Moved: Dowsett
Seconded: Whale
That the report on Ohakune Mardi Gras 2020 – Proposed Road closure update be
received.
8 Annual Tree Programme South 2020/21
Members were informed of planned tree work in Raetihi and Ohakune for the
2020/21 financial year and worked their way through the tree programme with staff.
RESOLVED
Moved: Whale
Seconded: Dowsett
1 That the Report on Annual Tree Programme South 2020/21 be received.
RESOLVED
Moved: Whale
Seconded: Dowsett
2 That the Waimarino-Waiouru Community Board approves the 2020/21 planned
tree work for Raetihi and Ohakune, as amended, including Christie Park as
discussed, pending documentation from Council.
9 Waimarino-Waiouru Citizens Award 2020
Members received a report informing them on the process for receiving nominations
from organisations and individuals for selecting a citizen whom has made an
outstanding contribution to the general well-being of the area.
RESOLVED
Moved: Dowsett
Seconded: Whale
That the report on the Waimarino-Waiouru Citizens Award be received.Unconfirmed 10 Unconfirmed
10 Capital Works and Members’ Requests for Information
Members considered a report on Capital Works and Members’ Requests for
Information. Relevant staff spoke to the report and answered members’ questions
around a number of items.
• It was agreed that Managers would be asked to remove any items that have
been completed and to include specific completion dates.
• R4 - Ruapehu Road Rail Overbridge – landowners will be sent a reminder letter
around the weight restrictions.
• Members have requested an update to O3 - Security Cameras.
• A request was made for investigation/information on the heavy truck parking in
Waiouru and a possible dedicated truck park area working with NZ Rail.
• A request was made for investigation/information on the rubbish at the BP
Truck Stop and back streets of Waiouru.
RESOLVED
Moved: Whale
Seconded: Dowsett
That the Report on Capital Works and Members Requests for Information be received.
11 Resolution to Exclude the Public for Consideration of Committee Business
It was agreed that there was no need to enter into Public-Excluded Business and
therefore this item was not taken.
There being no further business, the meeting concluded at 8:14PM.
Dated at Ohakune this 3rd day of September 2020.
John Hotter
CHAIRPERSON11
Report to: Waimarino – Waiouru Community Board
Meeting Date: 03 September 2020
Subject: Long Term Plan 2021-31 Progress Report
Purpose of Report
1.1 The purpose of this report is to update the Waimarino - Waiouru Community Board (WWCB)
on the progress of the Long Term Plan 2021-31.
Significance and Engagement, Social Impact
2.1 SIGNIFICANCE
This report does not trigger the Significance and Engagement Policy.
2.2 SOCIAL IMPACT
This report does not trigger the Social Policy.
Background
3.1 Every three years Council reviews its Long Term Plan (LTP), as per the Local Government
Act 2002 (LGA).
3.2 Reviewing the LTP every three years gives Council the opportunity to review their strategic
direction and to assess whether they are satisfied with the current direction or if change is
needed.
3.3. It also provides the same opportunity to Councils community members to give feedback on
the direction of the district, and in particular their communities.
Discussion
4.1 Council staff have been working on developing the LTP and other planning documents as
part of the process, e.g. Asset Management Plans (AMPs) and reviewing financial policies.
4.2 Currently, council staff have been holding workshops with elected members and community
board members to discuss the core business functions of Council and to decide the strategic
direction elected members would like to focus on.
4.3 Pre-engagement with community members has also been taking place via public meetings
and online. This is an opportunity for community members to give feedback, possible
projects and ideas on what they would like to see council focus on in their communities.
Community members are encouraged to provide feedback with any idea, big or small.
4.3.1 This pre engagement feedback will be collated and submitted to elected members for
consideration.
4.4 Once workshops are completed, council staff will collate all the information to create first
AMPs, reviewed financial policies, the LTP and the Infrastructure and Financial Strategies.12
4.4.1 Through this process Council will also identify the key issues, ideas or projects that will need
to be incorporated into the consultation document.
4.4.2 The above documents mentioned in 4.4.1 and 4.4.2 will all be collated and adopted through
Council for formal consultation. Other strategies or policies may also need to be created for
consultation.
4.5 Community board members are able to give feedback and input at the workshops.
4.5.1 WWCB will be presented with the pre-engagement information that is related to their
communities.
4.5.2 WWCB is able to submit to the pre-engagement phase of the process on behalf of its
communities as well as the formal consultation process.
4.6 WWCB will be informed and kept updated on the progress of the LTP.
Suggested Resolution(s)
That the Long Term Plan Progress report be received.
Candice McNaught
TEAM LEADER POLICY
Email address for point of contact: Pauline.Welch@ruapehudc.govt.nz13
Report to: Waimarino-Waiouru Community Board
Meeting Date: 3 September 2020
Subject: Capital Works and Members' Requests for Information
Purpose of Report
1.1 The purpose of this Report is to provide an update on the planned capital works and other
items of interest in the Waimarino-Waiouru Community Board area in 2020/21.
Significance and Engagement
2.1 This report does not trigger the Significance and Engagement Policy.
Discussion
3.1 WORKS
3.1.1 The list is a combination of contracted items and other items that Members have displayed
an interest in. Other items can be added to the list on request.
3.2 ROADING
Subject Action taken Target
Completion
R1 Mangateitei Design underway, Kiwi Rail approval in principle has June 2022
Railway Over been received. Land owner agreement achieved for
Bridge proposed alignment.
We applied to do this work under the Low cost low risk
category in the 2018/21 Block. NZ Transport Agency
advised in late June 2018 that the project did not
receive funding in the Block, but that we have the
option to reallocate our existing LCLR budget for it. We
re-inspected the bridge and found it is suitable for work
to be deferred until 21/22.
Any opportunity to advance the project using unspent
funding elsewhere in our NZTA region will be pursued,
but this has a low likelihood of success.
In the meantime, Kiwirail permission to work around
the lines is being sought through a Grant of Right
application. This was submitted in October 2019 and
we are actively chasing it up.
This has been included in the Crown Infrastructure
Fund Shovel ready application.
R2 Pavement Rimu Street seal extension: Earthworks for Rimu June 2021
Rehabilitation Street seal extension will be carried out in this financial
year, after being deferred from 2019/20.14
Subject Action taken Target
Completion
Ohakune Mountain Road RP 13km: The hairpin February
grade realignment on Ohakune Mountain Road has 2021
been completed with a temporary seal, due to Covid-
Level 4. This will be completed permanently when the
weather allows between December 2020 and February
2021.
R3 Wilding Council will be carrying out some tree removal with the June 2021
Vegetation Worker redeployment funding approved from the
Provincial Development Unit throughout the District.
R4 Ruapehu Deferred till 2021/22. Funding will be applied for in the June 2022
Road Rail next Waka Kotahi New Zealand Transport Agency
Overbridge funding block. It was included in our Crown
Infrastructure Fund shovel ready application.
Bridge is being regularly inspected.
As per requested at August meeting, a letter drop is
being carried out to remind landowners of the current
weight restriction.
R5 Matahiwi 16 T GVM suspension requires upgrading for Atihau On Hold
Bridge forest harvest. Investigation beginning to secure
advanced funding for the project as a regional
improvement project. Awaiting funding approval from
NZ Transport Agency. Funding not approved by NZ
Transport Agency in late June 2019. Project on hold
while alternative funding sources are sought.
Negotiation between NZTA and Atihau now
progressed as part of SH 4 realignment options. This
project has been included in the Crown Infrastructure
Fund shovel ready project application.
R6 Minor Clyde’s Access and Makino Road intersection and June 2021
Improvements bridge approach to be sealed over summer.
R7 Crossing Following on from the drone flight over State Highway Meeting –
points, State 1, four potential crossing points were identified. These September
Highway 1, have been forwarded to Waka Kotahi for 2020
Waiouru consideration. The meeting with the Safety Manager
will take place later in September. Initial feedback is
that two sites would be the ideal number.
The lockdowns are affecting income for Waka Kotahi
as road user charges and petrol tax income have
dropped significantly. This has meant that the Low
Cost low risk programme is reduced significantly,
affecting this work.
R8 Speed limits – Ohakune Consultation
Waiouru and Extension of 50km/hr speed limit on SH49 east of for Waiouru –
Ohakune Ohakune to the Carrot Park is high on Waka Kotahi’s likely to be
priority list. early in 2021
Waiouru
Waiouru speed limit on State Highway 1 through the
town area is also high on Waka Kotahi’s priority list and
is likely to be put out for consultation early next year.
R9 Pipiriki Speed Item requested by members at July meeting. Speed September
bump counters have been in place and we are awaiting a 2020
report recommending a course of action.15
Subject Action taken Target
Completion
R10 Waiouru Member’s request to consider providing for trucks that Funding
Truck Parking park in Waiouru off Rangipo Street. Officers are request –
considering the idea of including this as a project in the June 2021.
Long Term Plan 2021/31, with investigation funding in
2021/22. Project would likely need to be funded with a
partner.
3.3 ENVIRONMENTAL
Subject Action taken Target
Completion
E1 Flood Modelling Horizons Regional Council have commenced their meeting June 2021
River Works with key stakeholders. Council and Horizons have agreed
to have a regular meeting around drainage issues to look
at opportunities to collate our responses. Two such
meetings have been held between Council. Awaiting
response from Horizons. Waters Manager has a site
meeting with Horizons 22 June 2020.
E2 Government RDC has submitted an application to the new Government June 2021
Freshwater Freshwater Improvement Fund for the upgrade of Ohakune
Improvement and Raetihi Wastewater Treatment Plants (WWTPs), and
Fund for support of the Whangaehu Catchment Accord (a group
established to protect and enhance the Whangaehu water
catchment). RDC is one of many applicants from around
the country. The catchment was successful at getting
some funding through the Regional Council. The Nga Wai
Ora O Te Whangaehu Freshwater Improvement project will
cost $1.68 million, with $590,000 secured Freshwater
Improvement Funding from MFE over three years: for 60
km fencing to prevent stock access, riparian planting of
12,000 native plants, five fish pass repairs and 10
community-led restoration projects. Horizons have signed
with the government to uplift the money and spend it over
the next three years. The Government agreement requires
a governance group and Mayor Don Cameron is council’s
representative on this group. The quality of the project was
very high and they had some ambitious goals. The
governance group met and allocated funding to community
groups against their criteria. The first governance reports
have been submitted to MFE and expected targets have
been met. Ruapehu continues to co-ordinate the wider
Whangaehu Catchment group and are gathering
information around works being undertaken in the
catchment. A Governance meeting which covered the
actions against targets for Riparian fencing, planting, fish
pass improvements and community projects. Projects goal
appear to be on track. The work programmed has been
split across three years so there remain opportunities for
more work across all the categories so please spread the
word to those who might wish to participate. In general the
works programme is being delivered to budget.
E3 Visitor Council has sought funding for a feasibility study of a joint June 2021
Infrastructure wastewater treatment plant between Ohakune and Raetihi
Funding with Land passage. This will provide for the increasing
environmental requirements being signalled by the
Government. The feasibility study funding has been
accepted by Government. At this stage, funding has been
allocated for GHD to undertake a feasibility study for a
combined WWTP for Raetihi and Ohakune.16
Subject Action taken Target
Completion
E4 Ohakune Water Council is seeking new money to fund increase in capacity June 2021
Intake which is out for public consultation. Also Council has
applied to the Tourism Infrastructure Fund for the funding
part of the plant. Council has secured funding and has
consulted with the Community as part of the requirements.
The first stage of planning for the upgrade of the Ohakune
Water Treatment Plant has commenced with GHD drawing
up a procurement plan. Veolia to develop and design. A
site visit to the Ohakune raw water intake site was planned
for 30 April with Iwi representatives however this has been
changed to an online meeting. Construction has not
started. Site visit this month (May 2020) to Ohakune Water
Intake with Council, Iwi and GHD. Adhering to social
distancing guidelines with group size restricted to 10, no
shared food and separate vehicles. Comments made in
the Environmental Assessment indicate the design and
location of the raw water line requires further understanding
of the significance that Tongariro National Park is a world
heritage site. Next Project Steering Group meeting
scheduled for 4 August with progress report #2 due to MBIE
on 31 August.
E5 New Zealand The New Zealand Defence Force in Waiouru is also June 2021
Defence Force working toward a new Water Safety Plan and Council has
been invited to assess its risk matrix development,
providing input around the Waiouru township reticulation
works. Council attended a meeting in December to further
the water safety plan and discuss general works between
the organisations. High-level discussions around levels of
service for the whole community of Waiouru (public and
army) were held. NZDF are in the process of seeking a
new resource consent for the abstraction of water. Council
is providing assistance with this process. Pattle Delamore
Partners are working with NZ Defence Force on upgrades
to the water supply network and water treatment plant at
the Waiouru Military Base. The work is in the preliminary
design stage and includes a second outflow from the base
water treatment plant to the township that increase
redundancy and security of supply. A replacement water
meter to be installed on the outflow of the WTP. The NZDF
also intend to upgrade their WWTP.
3.4 COMMUNITY PROPERTY
Subject Action taken Target
Completion
C1 Re-pile Soil test shows that re-piling will require much deeper July 2022
Ohakune foundations than existing, work will now consist of subfloor
Railway bracing and fireplace removal or strengthening in line with
Station earthquake assessment recommendations. Awaiting
advice from Heritage New Zealand. Cost to do the work is
more than the budget, report to go to Council to make a
decision on the work required. Further information is being
sought regarding work required to bring building up to 34%
New Building Standards (NBS) or 67% NBS to inform
report. A proposal by AECOM for a detailed seismic
investigation to be carried out on the Railway Building has
been received for consideration. It is proposed to seek
feedback from the community on the future of the building
due to the indicative high cost of remedial work and seek a17
Subject Action taken Target
Completion
recommendation to Council from the Board at its August
meeting. A report will be presented at the August WWCB
meeting for a recommendation to Council as to whether the
Community Board wish to see the building upgraded to
meet new building standards as defined by the Building Act.
The community has been made aware of the issues facing
the Ohakune Railway Station Building on Council
Facebook page. Report went to Council on 12 September
to request funds be spent on detailed seismic assessment.
Council resolved to seek approval from Heritage NZ for the
permanent removal of the chimneys. Letter to Heritage NZ
has been sent. A detailed seismic assessment was also
approved to be undertaken. This will be requested once a
response from Heritage NZ is received around the
chimneys. Heritage NZ has responded with a
recommendation for the chimneys to remain and be
strengthened. Council will now arrange for a detailed
seismic assessment to be undertaken. Engineering firm to
undertake site inspection before end of November.
Engineering staff from Miyamoto International NZ Ltd have
inspected the site and are in the process of undertaking a
Detailed Seismic Assessment (DSA). DSA report received
from Miyamoto. Some points to be clarified before
progressing further. Awaiting clarification from Miyomoto.
Response received from Miyomoto and Council
considering information and next step. Miyomoto
proceeding with estimate of costs for concept
strengthening design. Quote received for detailed design
however will await costs for strengthening before
proceeding. Strengthening estimate received and being
taken to management to consider next steps. Following
Miyomoto checking status of platform canopy connections
and piles in the first week of September a report will be
prepared to update WWCB. Miyomoto has reported that the
existing connections between the platform canopy and
main building are satisfactory however may require some
minor maintenance. The building piles, in their opinion, do
not require any replacement however connections do need
to be put in place between the piles and the bearers.
Council awaits an updated strengthening price estimate
based on the above observations. Advised that cost for
connection of piles will have minimal effect on
strengthening price estimate. Report to be provided at
future meeting to update WWCB on findings. Miyamoto
have submitted revised DSA and updated strengthening
price estimate. Working through final queries with
Miyamoto with aim to have report to WWCB in June. The
DSA has been passed on to Heritage NZ for comment.
Communication to KiwiRail has requested whether they will
contribute to costs of strengthening the rail platform
canopy, which is owned by them. Miyamoto have been
asked for costs for an alternative option to lightweight
replicas to complete information on strengthening options
for the chimneys. Council has delayed the report to WWCB
until these parties have responded. Heritage NZ has
recommended Council engage the services of a
Conservation Architect to work with Miyamoto on a suitable
method for strengthening the chimneys. A Conservation
Architect has been contacted and a cost estimate to get to18
Subject Action taken Target
Completion
the detailed design phase provided. Contact has been
established with KiwiRail. Architect has completed a review
of the station building and now working with Miyomoto on a
strengthening concept in line with the heritage values for
the building. Site visit arranged for beginning of August.
Site visit by Miyomoto has found spiral chimney
strengthened following fire in 2006 does not meet
earthquake standards and therefore will require further
strengthening work. Variation provided to Council for
additional cost for this work.
C2 Raetihi Contact is being made with all known interest groups with July 2023
Revitalisation a request for information on projects that have either been
Project identified but yet to be funded and progressed, or that have
been started. This will provide a better understanding of
who is doing what and where assistance from
Council/Community Board can be delivered to support
these community initiatives.
C3 Ohakune Budget of $30,000 for either seed funding for bigger July 2025
Swimming community project or an upgrade of existing facilities.
Pool Ablutions Report to be brought to WWCB in future months. WWCB
Block approved use of budget as seed funding for larger upgrade
to Ohakune pool complex on 7 March 2019. Decisions for
what this will include awaiting outcome of Ohakune town
assessment. Ohakune 2000 Inc. meeting with Council mid-
June to engage in Town Assessment. Council contracted
pool operators, Community Leisure Management (CLM),
have offered to meet with both Ohakune and Raetihi
community representatives and develop concept plan for
both pools. CLM met on site with both Raetihi and
Ohakune community groups and are in the process of
putting together a feasibility plan for development of both
pools. CLM are making good progress with the
development of proposals for the future of the Ohakune &
Raetihi pools. There has been extensive consultation with
interests in both towns including community, business and
iwi groups as well as the immediate neighbours in
Ohakune. Some clear ideas about the future of each facility
have been developed, which now need to be aligned with
other proposals, (in Raetihi), and expressed in concept
form. Elements of a draft feasibility have been prepared,
but preliminary design and costing work is required to
complete this. Lines Company replacement of old power
meter has highlighted issue with safety of wiring in
switchboard. Electrical quote being sought to replace
switchboard.
C4 Parapara Budget available of $10,000 to be allocated by WWCB after July 2021
Road Reserve discussions with community. Raetihi Promotions
Development presented WWCB with a project proposal for using
available funding for a cultural gateway entrance to the
Makotuku Walkway. The proposal was approved subject
to a plan being provided to WWCB for funding required to
complete the project. Seeking further information from
Raetihi Promotions to inform report to enable final decision
prior to end of financial year. Council has agreed to carry
over funds to next financial year to enable more time for
further funding to be found and proposal to be confirmed.
C5 Tangiwai Budget of $15,000 for the ongoing development of the July 2023
Reserve reserve, as required by the Tangiwai Committee. A series
Development of meetings have been held to discuss landscape designs.19
Subject Action taken Target
Completion
C6 Park Ave There is an opportunity to develop a stormwater retention July 2021
Reserve area on the Park Avenue Reserve area. This will be
developed in conjunction with HRC flood evaluation works,
stormwater models and engagement of what the
community wish to see around stormwater. A report will
then be brought to Community Board and Council. Council
has requested information from Horizons on this project.
C7 Raetihi Site meeting held on 17 July 2019 to go over complaints July 2021
Holiday Park and outstanding issues from the construction. List of issues
Ablution Block being worked through by staff. Fortnightly meetings set to
progress number of actions being addressed. Plumber and
Builder engaged to address number of smaller issues
around door handles and taps. The taps in the public toilets
have been changed to timer taps to ensure taps are not left
running using the hot water and causing additional
expense. Toilet consumable units in the Holiday Park
ablution block have been fastened to the wall with screws
to ensure they remain in place. Having the gas setup made
compliant has been prioritised and a quote has been
received to undertake this work. Quote accepted for
reinstatement of electricity to caravan sites, installation of
heating in shower cubicles and to fit time to control heating
unit in drying room. Electrical work completed and working
well. Pipework for water supply to building has been
upgraded to larger diameter which has improved water
pressure considerably. Guests have been very
complimentary. Gas has been signed off as being
compliant by Envirohaz. Arrangements being made with
supplier to install one 120kg and one 45kg gas cylinder for
insitu filling. Gas cylinders for insitu filling are installed and
in use. Stormwater disposal, landscaping and upgrade to
car parks will be carried out in next financial year due to
significant cost. Remaining to be completed are stormwater
disposal works, landscaping and upgrade of the car park
area and addressing an issue with the drying room door
which was hung incorrectly. The suppliers and building
contractor are in discussion as to who is responsible for
fixing this. The stormwater and car park works have been
delayed until next financial year due to the significant cost.
A contractor has been scheduled to undertake Stormwater
works around the new Ablution Block.
C8 Recycling Bins Staff have been working in background to source external July 2020
funding for recycling bins through the Glass Packaging Completed
Forum (Love NZ) and solar compacting bins from the
Tourism Infrastructure Fund (TIF). Both applications have
been successful for bins which will be installed throughout
the District. Installation of bins will be taking place over the
coming months with final locations to be determined (one
of which will be located in the Makotuku Reserve near the
new BBQ area). The community needs to advise the
Community Property Team where there is a perceived
requirement for additional bins in their community. The
decisions are made based on advice from the litter
collection contractor. Side by side recycling bins have
arrived and scheduled for installation at Pitt St Reserve and
outside Angel Louise café on Seddon St, Raetihi. Contract
received from TIF for signing for solar compacting bins.
These to be installed outside I-Site, the Junction, Goldfinch
Street (outside New World) & at the Carrot Park in20
Subject Action taken Target
Completion
Ohakune, at Tangiwai Memorial Site & outside the public
toilets in Waiouru (replacing the existing one which is
leased). TIF solar compacting bins to be installed in March
following delivery. Delivery of bins into New Zealand has
been delayed and a variation lodged with MBIE for a new
completion date of the end of April.
Bins have arrived in Auckland and await lifting of COVID-
19 restrictions so that they can be delivered to the Ruapehu
District for installation. The bins have been delivered to
Taumarunui and work to install them will be scheduled with
a contractor. Bins installed at Carrot Park, Clyde Street,
Ohakune CBD, Tangiwai and Waiouru. Contractor
scheduled to complete installation of final bin on
Mangawhero Terrace. Installation of bin on Mangawhero
Terrace completed.
C9 Accessible New funding allocation for 2019/20 of 21,420. Report to be June 2020
Walkway provided. Report requesting decision for allocation of funds Completed
provided at this meeting. WWCB has approved $17,000 be
allocated to Raetihi Promotions to complete the concreting
of the Makotuku Walkway. Ohakune 2000 Inc. has been
allocated $4,000 to complete the pathway to the picnic
plaza. Further funding of approximately $16,000 to cover
the cost of building the causeway (required following the
installation of the footbridge) and connecting the footbridge
to the existing footpath on State Highway 49 will be
allocated to Ohakune 2000 Inc. from funds available for
footpaths through the Roading Team. Council invoiced and
funds to be paid to Ohakune 2000 Inc. this month. Raetihi
Inc. awaiting completion of work by contractor who will
invoice Council directly. One invoice received by Raetihi
Inc. Continuation of walkway awaiting removal of conifer
trees alongside Raetihi swimming pool to be carried out by
PowerCo Lines Co. Scheduled for end of January.
Treescape have removed conifers and left mulch for use on
Makotuku Walkway. Removal of conifers means that work
to complete walkway exit onto SH49 can now be scheduled
with contractor. COVID-19 restrictions have delayed
progress on completion of the walkway. Approx 30m of
walkway from SH4 across the edge of reserve where the
pool is situated remains to be excavated and concreted.
Awaiting contractor to become available for excavation
before concreting can be started. Fence panels at the
Raetihi swimming pool have been removed and the
walkway excavated to the State Highway ready for
concrete to be poured in the coming weeks. Removal of the
fence panels means that the outdoor grass area of the pool
will not be secure from the general public when the doors
at the North end of the pool are opened, however this will
be remedied through rerouting of the fence in future. Art
panels of native birds, funded by the Creative Art Grant,
have been erected along the walkway. Work to complete
footpath through swimming pool area to State Highway has
been delayed by weather. Footpath through swimming pool
area completed thus 2019/20 budget allocated has been
exhausted. Any further work to accessible pathways will
require an application to the 2020/21 Accessible Walkway
budget for the South of the District.21
Subject Action taken Target
Completion
C10 Ohakune New project 2019/20. Report to WWCB meeting held 1 October 2020
Cemetery August 2019. Resolved to create extension at top of hill
Extension near existing cemetery. Consulted with both Ngāti Rangi
and Uenuku with approval received. Earthworks
completed. Farm fence, knee-breaker fencing and
landscaping underway. The farm fence has been
completed and the knee breaker posts are in place and now
require iron rope to complete. Installation of two berms and
a concrete path are underway. COVID-19 restrictions have
delayed progress on completion of the cemetery extension.
Awaiting new financial year for budget to complete
installation of wire rope on fencing, excavate and pour
concrete berms and path. Contractor quoting to complete
wire rope fencing, concrete berms and create footpath.
C11 Raetihi New project 2019/20. Locations for a new site are being July 2020
Cemetery explored and expected to have some direction by July
Extension 2020. Suitability of use of section of Reserve alongside
existing cemetery on State Highway being investigated.
C12 Ruatiti Domain New project 2019/20 (budget $81,600). Site visit to be December
Toilet Upgrade arranged for November 2019. Site confirmed. Awaiting 2021
plans of cycleway toilets to compare with other options.
Quotes have been received.
C13 Waiouru New project 2019/20, need to discuss with community: 2020
Playground location, budget ($30,600) and timeframes. Meeting to be
arranged with representatives of community to discuss site
(during May). Meeting for input from community held 23
July.
C14 Raetihi Added by request of WWCB. CLM are developing a July 2025
swimming pool proposal for the future of the Raetihi pool and a draft
feasibility study is in the process of being prepared. Quote
sought to fence off outdoor area of pool which has been
opened up to enable the Makotuku Walkway to be
completed.
R14 Ohakune Safety for walkers exiting Mangawhero Walkway onto Old September
C15 Junction Station Road is an issue, along with vehicle speeds 2020
heading towards the Junction – site visit held on 26 May
2020.
Issue moved to Community Property section.
Decision made to realign the entrance to the walkway to
allow for safer crossing. Staff to work with the Walkway
Committee to complete the work.
Sightlines at Railway Row – vegetation has been removed,
however could come back another few metres to further
improve sightlines.
C16 Accessible Proposals requested from Ohakune Inc and Raetihi June 2021
Walkway Promotions for use of funds for report to WWCB 1 Oct
2020/21 Meeting.
C17 Ohakune $10,000 available in 2020/21 Financial year. June 2021
Drinking
Fountains
C18 Seal Ohakune Quote being sought to seal driveway of Moore Street June 2021
Flats Driveway Flats.22
3.5 OTHER ITEMS
Subject Action Taken Target
Completion
O1 Future of Actions over June have been finalising food waste bin and Work ongoing
Taumarunui compostable liner purchasing. Target delivery is liners in to prepare for
Landfill August with bins now scheduled for first week in landfill closure
September after which roll out to householders on October 2020
kerbside collection. Still awaiting to hear from funding
application for hot composting unit from Ministry of
Environment but preparations for construction in
progress. Information on changes in service being
prepared for brochure distribution and communication
through all channels over August and September.
New contracts on track to commence 5 October with
closure of landfill 4 October. Information on new services
will be in an information brochure to be dropped in all
letterboxes mid September.
O2 Ore Ore Slip In November 2017, Whanganui District Council was Ongoing
contacted by a local landholder about a slip threatening
to block the Mangawhero River at Matahiwi. A webcam
was installed by Horizons so real-time monitoring could
occur. Horizons installed a low flow-monitoring device at
the Matahiwi Track bridge so if the slip was to come down
the monitoring device would trigger. The device
automatically warns Council, police, upstream and
downstream property owners via cell or landline. The
major threat would be the YMCA camp downstream and
plans are in place for the camp. It is now a wait and see
situation. This has slowly failed but is letting water
through. The state highway 4 slip is monitored separately
through NZTA.
O3 Security The CCTV project Phase 1 was completed the first week Ongoing
Cameras in December 2019 and went live. Systems were upgraded
in BP, TCD and iSite. Also a new monitoring PC was
installed at the Ohakune Police station.
We are still waiting on a quote for Phase 2 to be
completed and submitted. This also requires a quote for
the power supply to the Northern and Southern entrances
from a power installation company.
Staff have followed up with supplier.
The IT manager has been into contact with Alpine
Security and is compiling a report on the current system
for consideration on any upgrade requirements. Further
information has been attached to this report.
O4 Proposed Preparing for roll out of communications and community 2025
Raetihi engagement and consultation.
Community Hub
Suggested Resolution(s)
That the Report on Capital Works and Members’ Requests for Information be received.
Clive Manley
CHIEF EXECUTIVEAttachment 23 Raetihi Public CCTV Background The Raetihi Community raised funds and engaged with the NZ Police for guidance on the placement of town CCTV cameras. At the request of the Councilors, it was agreed that Ruapehu District Council (RDC) would take over management of the system. Subsequently Stuart Campbell, RDC’s IT manager has engaged with Alpine Security and the Police to investigate the current setup and state of the cameras. This is with the view of Councilors assessing the current setup and discussing if there is a requirement to add extra cameras, reposition these or upgrade the current solution. Below are the current cameras and their locations.
Attachment 24
Attachment 25
Attachment 26
27
Report to: Waimarino-Waiouru Community Board
Meeting Date: 3 September 2020
Subject: Resolution to Exclude the Public for Consideration of
Board Business
Purpose of Report
1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the
Board the right by resolution to exclude the public from the whole or any part of the
proceedings of any meeting on one or more of the grounds contained within that Section.
Significance and Engagement
2.1 Nothing in this report triggers the Significance and Engagement Policy.
Suggested Resolutions
1 That the report on Resolution to Exclude the Public for Consideration of Board Business be
received.
2 That the public is excluded from the following part of the proceedings of the meeting.
3 That the general subject of each matter to be discussed while the public is excluded, the
reason for passing the resolution in relation to each matter and the specific grounds under
Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
Ground(s)
General Subject of under
each matter to be Reason for passing this resolution in relation to each matter S48(1) for
considered passing this
resolution
C1: Update: Enable any local authority holding the information to carry on, without
Waimarino prejudice or disadvantage, negotiations (including commercial and
Resthome industrial negotiations). To maintain the effective conduct of public
affairs through the free and frank expressions of opinions by, or
C3: Confidential between, or to members of or officers or employees of any local
Briefing authority, or any persons to whom Section 2(5) of the Local
Government Official Information and Meetings Act 1987 applies, in the
course of their duty. To protect the privacy of natural persons.
C2: Confirmation of The reason(s) for excluding the public is/are recorded in the Public 48(1)(a)
Public Excluded Business Minutes of the meeting.
Minutes: 2 July
2020
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests protected by
Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official
Information Act 1982 as the case may require are listed above.
Liana Mua
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