The Cavaliers Inc. Arts, Performance & Education Member Handbook
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
The Cavaliers Inc.
Arts, Performance & Education
Member Handbook
Policies & Procedures for Members
Adopted and approved effective December 19, 2019
This document contains the policies and procedures governing member eligibility, behavior,
responsibilities and activities associated with the day-to-day operations of the performing units, as
endorsed by the Board of Directors of The Cavaliers Inc.
!1TABLE OF CONTENTS:
POLICIES AND PROCEDURES FOR ALL UNITS 4
Mission and Vision 4
Purpose of this Document 4
History 4
Member Eligibility and Selection 5
Eligibility 5
Selection Process 5
PARTICIPATION 5
What to Expect 5
Expectations of Members 6
Financial Obligations 6
MEMBERS' SAFETY 6
Non-Fraternization Policy 7
Adult/Minor Relationships 7
Sexual Harassment and Intimidation of Members 7
Bullying/Cyber Bullying 7
Reporting of Incidents 8
Disciplinary Action 9
Confidentiality 9
Anti-Hazing Policy 9
ATTENDANCE 9
APPEARANCE AND BEHAVIOR 10
Appearance and Behavior While In Uniform 10
Member Jackets 10
Alcohol 11
Drugs/Controlled Substances 11
Smoking 11
Sleeping 11
Showers 11
General Liability 11
Theft 12
Social Media Policy 12
!2LIFE ON THE ROAD 12
The Bus 12
Facilities 13
Facility Usage 13
Travel 14
Volunteers & Visitors 14
Digital Devices 14
POLICIES AND PROCEDURES FOR Chromium Winds and Other Performing groups 15
STUDENT LEADERSHIP 15
Section Leaders 15
MEMBERS' HEALTH AND WELL BEING 15
ON THE ROAD 16
The Equipment Trucks 16
Jobs & Schedules 16
POLICIES AND PROCEDURES FOR THE CAVALIERS DRUM AND BUGLE CORPS 17
INTRODUCTION 17
STUDENT LEADERSHIP 17
Junior Officers 17
MEMBERS' HEALTH AND WELL BEING 18
Health & Medical Team 18
Member Responsibilities 18
Mental Well-being 18
Footwear/Shoes 19
YOUR APPEARANCE 19
Our Uniform 19
ON THE ROAD 20
The Bus 20
The Equipment Trucks 20
Jobs & Schedules 21
Laundry 21
Free Days 21
Contact with the Corps 21
!3POLICIES AND PROCEDURES FOR ALL UNITS
Our Mission
To inspire life-long learning through a unique culture that fosters leadership and excellence in education,
the arts, and responsible citizenship.
Our Vision
The Cavaliers Inc. is a 501(c)3 non-profit organization dedicated to developing individuals and
transforming communities by enriching lives through the arts.
We activate our Mission and Vision by:
Our organization seeks to empower individuals who value inclusivity, camaraderie, and personal
excellence. We provide a unique culture and set of experiences that help young people develop the
leadership skills required to have a positive impact on their community and equip them for personal and
professional success.
Our programs include:
The Cavaliers Drum & Bugle Corps
A dynamic group of young performers at the Drum Corps International (DCI) world-class level. At the
Cavaliers, we embrace the brotherhood created in this all-male marching arts environment. We seek to
positively impact our community by teaching skills that enhance the performer’s artistic, athletic, and
leadership ability. Our vision, to develop better men for a better tomorrow.
Chromium Winds & Local Performing Units
Performance groups where all gender identifying members can develop life skills through arts education.
These programs are centered around young people and underserved groups in the Chicagoland area.
Purpose of this Document
This document represents the policies, procedures, and general operating guidelines for members, as
endorsed by the Board of Directors of the organization.
Any questions regarding the policies should be directed to the Executive Director at
director@cavaliers.org.
History
The Cavaliers, sponsored by the Village of Rosemont, Illinois, is a charter member of Drum Corps
International. The Cavaliers was founded in 1948 By Donald W. Warren, as an offshoot of Chicago Boy
Scout Troop #111. Mr. Warren served as Chairman Emeritus of the Board until his passing in 2019.
The Cavaliers name and logo were borrowed from a then-popular brand of cigarettes. In the early 1960’s
The Cavaliers was nicknamed "The Green Machine" as a reflection of their precision on the field.
!4The Cavaliers Drum and Bugle Corps (the Corps) is the original ensemble for the organization. This all-
male group has won multiple championship events, including seven Drum Corps International World
Championships and multiple other honors.
Chromium Winds (Chromium) was founded in 2016, as an open class winds competitor in the WGI
circuit. In its inaugural year, Chromium won its division championship in WGI and has won three WGI
Championships.
Member Eligibility and Selection
Eligibility
A. Age: The minimum age for membership is as listed below. The maximum age is in compliance with
that of the governing organization of the activity.
Chromium Winds: Minimum age of 15 years old as of February 1
Cavaliers Drum and Bugle Corps: Minimum age of 17 years old as of June 1st
B. Proof of Eligibility: Members must submit government issued documentation that fulfills age and
other related guidelines of the governing organization(s) of the activity. For The Cavaliers Drum & Bugle
Corps, documentation should indicate the member is male. If documentation cannot be provided,
eligibility will be determined on a case-by-case basis, pursuant to organizational policies and procedures.
C. Qualifications: A Membership Committee shall establish the qualifications standards and shall
evaluate each application in a fair and consistent manner. An applicant must meet the all standards
established by the committee. Qualifications may include criteria such as talent, physical capability,
psychological fitness, and the ability to meet financial obligations. Final qualification criteria are at the
discretion of the unit Director and Executive Director, consistent with legal and regulatory requirements
governing the activity governing body and private, not-for-profit organizations operating in the State of
Illinois.
Selection Process
Prior to the start of each competitive season, the unit Director shall appoint a Membership Committee and
establish the process and schedule for member selection. The membership Committee may include
representatives from the creative, educational, management, and medical teams. The Membership
Committee shall make membership recommendations to the unit Director who will have the final decision
authority in membership selection.
PARTICIPATION
What to Expect
Your success in The Cavaliers and in life is dependent on you. The Cavaliers provide resources and
instruction, including a talented group of professional educators, administrators, volunteers, and alumni,
to support you. Do not be afraid to ask for help.
!5You are writing the next chapter in the long, proud history of The Cavaliers. The friendships you create
are those that can last a lifetime.
Expectations of Members
The Cavaliers support a philosophy and environment of pride, safety, openness, inclusiveness, and
professionalism.
Members shall:
• Act professionally, consistent with the heritage and culture of The Cavaliers, and your role as an
ambassador of the Village of Rosemont, IL
• Respect everyone, including each other, the educational and management staff, volunteers, and
members of other performing units
• Obey the law
• Ask for guidance when in doubt
Members are expected to follow all policies and procedures outlined in this handbook as well as any
specific instructions given by the authorized leadership.
A member is subject to dismissal for conduct determined to be detrimental to the best interests of The
Cavaliers. The unit Director shall have the authority to dismiss a member and shall submit a written report
to the Executive Director and the President of the Board of Directors following any occurrence. A
member who has been dismissed may appeal the dismissal to the Executive Director who will investigate
the appeal and render a final decision upon conferring with the Board of Directors.
Financial Obligations
Students participating in any ensemble are responsible for meeting the financial obligations defined in
their performing member contract. Students who fall behind the payment schedule will NOT be permitted
to participate in any rehearsal without the explicit approval of the ensemble’s director and executive
director of the organization. Students who are not current in their payment plan may not participate in any
performance.
MEMBERS' SAFETY
It is the policy of The Cavaliers to maintain an environment free from harassment and/or intimidation. It
is a violation of The Cavaliers’ policy for any member, educator, management team member, volunteer,
member of the board of directors, or other Cavalier personnel or other individual associated with the
organization to harass a member or other individual associated with the organization through conduct of a
sexual, intimidating or bullying nature.
It shall also be a violation of The Cavaliers’ policy for a member, educator, management team member,
volunteer, member of the board of directors, other Cavalier personnel or other individual associated with
the organization to tolerate and/or to knowingly fail to report sexual harassment, intimidation, or bullying,
!6as defined by this policy, by a member, educator, management team member, volunteer, member of the
board of directors, or other Cavalier personnel, or by any third parties who are participating in, observing,
or otherwise engaged in activities, including events and other non-rehearsal/performance activities.
Non-Fraternization Policy
The Cavaliers holds our staff and management to the highest degree of ethical and professional behavior.
Our management/staff-member non-fraternization policy is established in order to promote the efficient
and fair operation of the organization, to avoid conflicts of interest, misunderstandings, complaints of
favoritism, morale problems, questions, and sexual harassment.
As such, all volunteers, management, staff and individuals in member leadership positions are prohibited
from unethical or inappropriate fraternization with members, including, but not limited to, dating,
pursuing a date, and having or pursuing a romantic or sexual relationship with members.
Adult/Minor Relationships
The nature of our activity results in situation where we have a mix of marching members that are adults
and minors (marching members under the age of 18). We are obligated to remind all members of the
organization that sexual relationships between adults and minors are illegal under Illinois and most other
state laws. Sexual relationships between minors and minors are also prohibited. Sexual relations between
consenting adults are prohibited when individuals are with the corps and properties in use by the corps.
This includes all portions of housing sites, performance sites, vehicles, etc.
Sexual Harassment and Intimidation of Members
“Sexual Harassment” and “Intimidation” includes conduct between any individuals associated or
affiliated with the corps. It means (1) unwelcome sexual advances, (2) requests for sexual favors, and/or
(3) other verbal or physical conduct of a sexual nature where:
• Submission to such conduct is made either explicitly or implicitly a term or condition of a person’s
employment or membership in the organization
• Submission to or rejection of such conduct is used as the basis for employment or membership in the
organization
• Such conduct has a purpose or an effect of unreasonably interfering with an individual’s work or
educational performance, or creating an intimidating, hostile or offensive working or educational
environment.
Bullying/Cyber Bullying
Members of The Cavaliers at all times will demonstrate respect for others and contribute to the well-being
of the organization. Bullying and cyberbullying are prohibited and will result in disciplinary action up to
and including dismissal from the organization.
!7Bullying/Cyber bullying is defined as any severe or pervasive physical or verbal act or conduct, including
communications made in writing or electronically, directed toward a member or members that has or can
be reasonably predicted to have the effect of one or more of the following:
• Placing the member or members in reasonable fear of harm to the member’s or members’ person or
property
• Causing a substantially detrimental effect on the member’s or members’ physical or mental health
• Substantial interfering with the member’s or members’ on-field performance
• Substantially interfering with the member’s or members’ ability to participate in or benefit from the
services, activities, or privileges provided by The Cavaliers.
Bullying/Cyber Bullying may include a pattern of any one or more of the following:
• Gestures, including but not limited to obscene gestures
• Written, electronic, or verbal communications, including but not limited to calling names, threatening
harm, taunting, malicious teasing, using angry and vulgar language, pretending to be someone else and
sending or posting material to get that person in trouble, or spreading untrue rumors. Electronic
communication includes but is not limited to a communication or image transmitted by email, instant
message, text message, blog, or social networking website through the use of a telephone, mobile
phone, computer, or other electronic device.
• Physical acts, including but not limited to hitting, kicking, pushing, tripping, choking, damaging
personal property, or unauthorized use of personal property.
• Repeatedly and purposefully shunning or excluding from activities.
Reporting of Incidents
Members who believe they are, or have been, the victim of sexual harassment, bullying, or intimidation,
or any member, member of the instructional staff, management team, or volunteer, who witnesses such
acts or has good reason to believe they are taking place, should immediately report the situation to the
Director of the performing ensemble or other adult staff member. That individual will immediately notify
the Executive Director of the organization, in writing, of the allegation and an investigation will be
initiated. Information regarding investigation procedures will be provided upon request.
Any individual may also report an incident directly to the Compliance Task Force by using one of the
reporting tools available at report.cavaliers.org.
Retaliation against any person who reports such acts in good faith, who is thought to have reported such
acts, who files a complaint, or who otherwise participates in an investigation or inquiry concerning
allegations is prohibited and will result in formal disciplinary action.
Intentionally making false reports about sexual harassment, bullying, or intimidation to management is
prohibited and will result in formal disciplinary action.
!8Disciplinary Action
Disciplinary action may be taken with respect to any member or employee who is found to have
committed or participated in an act or acts of sexual harassment, intimidation, or bullying against a
member or employee. Disciplinary action, up to and including dismissal, may be taken with respect to any
member or employee of The Cavaliers who is found to have committed or participated in an act or acts of
sexual harassment, intimidation, or bullying/cyber bullying against another member or employee. Action
in accordance with member safety may be taken against any other individual associated or affiliated with
the corps who is found to engage in the above actions.
Any individual who retaliates against any person who testifies, assists, or participates in an investigation,
proceeding or hearing relating to a complaint or charge may be disciplined. Retaliation includes, but is not
limited to, any form of intimidation, reprisal, or harassment.
Confidentiality
The rights to confidentiality, both of the complainant and the accused, will be respected consistent with
The Cavaliers’ legal obligations and with the necessity to investigate allegations of misconduct and to
take corrective action when this conduct has occurred.
Anti-Hazing Policy
The Cavaliers always have and always will strive to provide a positive, educational, fun and safe
experience for our members. Management will annually review activities considered acceptable and those
that cross the line into hazing and bullying. The Cavaliers will obey all applicable laws combined with
common sense and a concern for the health, safety, and positive experience of our members.
Our handbook for members and those for parents and volunteers/staff detail the conduct expectations of
those involved in all aspects of The Cavaliers’ organization. Hazing is specifically prohibited.
ATTENDANCE
It is imperative that you make every effort to be at all activities. For The Cavaliers, any anticipated
absences must be communicated (via email) to your caption head(s) AND membership@cavaliers.org as
soon as possible. (Please send ONE email to all parties.) For Chromium Winds, any anticipated absences
must be communicated (via email) to your chromiumwinds@cavaliers.org.
Legitimate excused absences are for school conflicts (required classes, concerts, performances, exams,
YOUR OWN graduation), serious illness, or death in your family. Other situations will be considered on a
case-by-case basis and MAY be excused by the unit Director. (Drum corps members should submit your
request to the Corps Director and Caption Heads; Chromium Winds members should submit requests to
the unit Director.)
If you are a student and your school commitments conflict with Cavaliers move-in dates or other
obligations, we’ll work with you to find the best schedule to accommodate both. Please discuss
possibilities for early school dismissal with your teachers and administrators, and email your caption
head(s) AND membership@cavaliers.org as soon as possible. We have a letter that we can send to your
!9school confirming your membership in The Cavaliers and requesting early dismissal. Please email
office@cavaliers.org with the name and address of your school and the name and title of the individual
you want the letter sent to.
During the summer season we expect all members to be with the corps at all times. You should clear your
calendar of all conflicts. Due to the nature of tour and our competitive schedule there is no good time for
you to leave. In case of a family emergency, we will do our best to help you travel home and back.
APPEARANCE AND BEHAVIOR
Appearance and Behavior While In Uniform
The Cavaliers strive to present a public image both in and out of uniform that portrays our core values of
professionalism, charisma, and approachability. Our members serve as role models for other youth
activities. As such, we ask that each member follow basic guidelines for their appearance.
Every member is required to be appropriately groomed based on guidelines established by the unit
Director each season. These will be communicated prior to the beginning of the competitive season.
• In order to maintain a professional appearance in keeping with the image of The Cavaliers, jewelry
(except for one’s gears) and any visible piercings will be addressed on a case-by-case basis by the
unit’s Director.
• Tattoos will be addressed on a case-by-case basis at the discretion of the unit Director. Members with
unacceptable tattoos may be asked to cover them, if possible, while in uniform
When in uniform, you are a public ambassador for The Cavaliers organization and the Village of
Rosemont. Your actions are closely observed by the people around you. Unless otherwise directed, or as
part of the formal warm-up routine, you should never appear in public in partial uniform. While in
uniform, you are expected to present a positive image, including:
• No swearing, negative or disrespectful talk
• No smoking or vaping
• No eating
• No rowdy behavior
• No excessive public displays of affection
Member Jackets
Members in ensembles with member jackets may order their unit's jacket at any time. Jackets are to be
worn by members, alumni, and Honorary Cavaliers only. You are discouraged from allowing a non-
member to wear a member jacket except as a courtesy in extreme weather.
!10Alcohol
Alcohol is only allowed for ensemble members who are 21 or older. Alcohol is only allowed on specific
occasions that are formally communicated by a member of the management team. Every member is
expected to rehearse and perform at full capacity at all times. Those who are of age are advised to drink
responsibly. Any member under the age of 21 found consuming or in possession of alcohol will face
consequences up to and including dismissal from the ensemble. Alcohol shall not be provided to a minor.
Any member who is found consuming or in possession of alcohol outside of formally designated
occasions and/or at a housing site and/or in a Cavaliers' vehicle or vehicle leased by The Cavaliers will be
reprimanded and may be asked to leave the ensemble.
Drugs/Controlled Substances
A simple word about drugs: None. Any member found using, selling, or holding illegal or controlled
substances, or engaging in the inappropriate use of prescription medications will face swift and serious
disciplinary action, up to and including dismissal from the organization. This includes while traveling,
performing, rehearsing, or being housed in states where local laws may permit controlled substances, i.e.
marijuana.
Smoking
The use of smoking products, chewing tobacco, and e-cigarettes is strongly discouraged. Smoking by
minors is prohibited. Smoking (in any form, including e-cigarettes) is not allowed on any school property,
housing or show facility. It is also not allowed on any of The Cavaliers' vehicles. If you feel the need to
smoke you must leave the property; generally this means being on the other side of the street from the
facility. Smoking cessation materials such as nicotine patches, gum or lozenges are permitted.
Sleeping
Corps members and those traveling with the corps sleep on the buses while in transit and in open
accommodations in gyms or other facilities upon arrival. Sharing a bed is not permitted.
Showers
Staff and volunteers shall shower separately from members. Schedules to ensure this shall be established
when necessary.
General Liability
Personal items brought with you are your responsibility. While The Cavaliers makes every effort to secure
housing sites and vehicles, we cannot guarantee the security of your personal property. Please give careful
consideration when choosing what items you bring with you. (i.e. don’t bring anything you would regret
losing forever, such as laptops, iPads, etc ...)
!11Theft
Theft of personal, public, housing site, school, or other property will not be tolerated. The unit Director or
a designated member of the Management Team will address incidents of theft. If a theft is found to have
occurred, actions may include dismissal from the organization and/or involvement of local authorities. If
incidents of theft are witnessed or suspected should be immediately reported to the unit Director or a
member of the management team for investigation and resolution.
Social Media Policy
Social media is defined as any form of online publication or presence that allows interactive
communication, including social networks, blogs, photo sharing platforms, Internet websites, Internet
forums, texting, and wikis. Examples of social media include, but are not limited to, Facebook, Twitter,
Instagram, YouTube, Google+, and Flickr. Specifically, all members of The Cavaliers are expected to:
• Obey federal, state, and local laws and regulations governing the creation, posting, sharing, or
distribution of explicit content as well cyber bullying/harassment.
• Recognize that the membership of our organization is comprised of adult (18 and over) and non-adult
individuals and that all adults associated with the organization (members over 18, management,
instructional staff, and volunteers) have the obligation to protect the privacy rights of minors when
using social media
• Understand that the information they create and share via social media represents their personal views
and opinions and they should not represent those views as being official positions or policies of The
Cavaliers Drum & Bugle Corps.
Social media is a great mechanism to share your experiences and interact with your friends, family, and
other members of the drum corps community. You are responsible for the content you post. Online actions
create a permanent record and impact on your reputation. Be thoughtful about what you share online and
consider how it would appear to family, friends, colleagues, and future employers.
LIFE ON THE ROAD
Moving a performing ensemble is difficult, complex task that involves the full cooperation of each
member, volunteer, and staff person. Members must know and execute their responsibilities to the best of
their ability at all times.
The Bus
Basic Rules:
• No glass on the bus (except for eyeglasses). Broken Glass is a safety hazard.
• No alcohol is allowed on member buses.
• No sprays are to be dispensed on the bus (sunscreen, deodorant, cologne, etc.)
!12• Only members are allowed on member buses. This includes family and friends. This excludes the adult
chaperone assigned to the bus, corps director, other individuals as authorized by the corps director, and
medical personnel in case of emergency.
• Keep the bus clean at all times. Treat it with care and respect.
Facilities
As housing becomes increasingly difficult to secure, it is imperative that we treat each site with respect
and to always remember that we are guests. We must continue to pride ourselves on leaving a rehearsal or
housing site better than we found it. Here are some quick guidelines to help keep things clean and ensure
that our hosts welcome us back:
• No food or drink in the gym. Water may be permissible, if permitted by the facility.
• Eat in designated areas only. All food-related trash is to be disposed of in appropriate receptacles.
• Do not roll any suitcases on the gym floor, as they may leave scratches. You may want to bring a
duffle bag with a shoulder strap instead. Per a new ruling by DCI (effective June 2020), cots are not
allowed on gym floors.
• Always wear a shirt in any building (and shorts for that matter).
• Always leave an open aisle around the edge of the gym. When everyone is crammed in a gym, it gets
hard to move around.
• Remove your own trash. Though designated crews will be appointed to clean each housing site,
members are responsible for keeping their personal areas clean and free of trash.
Facility Usage
It has become extremely difficult for all corps to find housing sites so any behavior that jeopardizes the
ability to contract housing will be addressed. No staff member, volunteer, or marching member is allowed
to use or obtain permission to use facilities other than those outlined by the management team in
agreement with the housing/rehearsal site administration. This includes the use of :
• Facility computers, tablets, or other digital devices
• Additional space within school property
• Wireless Internet or network access (secured or unsecured), phones and phone lines, unless permission has
been granted
• Other facilities, such as laundry rooms, home economics rooms, cafeterias, auditoriums, school athletic
equipment, etc.
The management team should be contacted with special requests.
Both males and females are associated with our organization. Appropriate use of bathrooms and shower
facilities will be communicated at each housing site. Please respect any posted signs restricting use. At all
times, please be respectful of the needs of all individuals traveling with the organization.
!13Travel
Every member is expected to stay with the unit at all times and act in a manner that represents The
Cavaliers in a positive manner.
• While with their unit, members may only ride in Corps sanctioned vehicles.
• If you leave the unit for any reason, you must check out with a member of the management team and check
in upon your return.
Volunteers & Visitors
Family and friends are welcome to visit, including: housing sites (only members and staff are allowed
inside housing/sleeping facilities), to observe rehearsals (with the permission of management and/or
staff), warm-ups in the lot, and loading and unloading. Please let visitors know that you have a job to do
and will visit with them during breaks/free time.
Additional information regarding volunteers:
• If you know someone who would like to volunteer, please ask them to email
volunteering@cavaliers.org and we will be happy to work out arrangements.
• Drop-In volunteers are always welcome. Please direct them to a tour manager.
• Only scheduled volunteers may be provided with transportation and housing by the corps.
• Volunteers staying overnight with a unit must submit to and pass a background check
• Say “Thank You” to the volunteers, often.
Digital Devices
The ensemble Director will provide guidelines to members regarding the use of digital devices such as
mobile phones and tablets while with the ensemble. These policies and any exceptions are made at the
discretion of the Director.
!14POLICIES AND PROCEDURES FOR
CHROMIUM WINDS and other performing
ensembles
STUDENT LEADERSHIP
Section Leaders
We pride ourselves on instilling a culture of self-discipline and leadership from within. Under the
direction of the unit Director, section leaders may be appointed and shall serve the following functions:
• Serve as role models for on-field and off-field behavior
• Assist the Director and management team with day-to-day activities of members
• Ensure adherence to policies and procedures
• Monitor member safety, health, and well-being
• Provide leadership to junior members of the organization.
If a member feels they have been given invalid direction from a section leader or observes inappropriate
behavior, they should immediately notify the unit Director.
MEMBERS' HEALTH AND WELL BEING
The Cavaliers are committed to providing a safe, healthy environment to our members throughout the
course of the season.
• All members are to submit proof of an athletic physical, a medical history, health insurance information
and proof of vaccinations to the medical staff. Members will NOT be permitted to rehearse or perform
without the required medical forms.
• Contact medical@cavaliers.org if you have questions.
!15ON THE ROAD
The Equipment Trucks
The equipment trucks transport instruments, uniforms, props and supplies.
• Every member is responsible for loading their individual equipment and uniform on the truck.
Assignments will be made to load and unload props and other items.
• Anyone loading or unloading any of the trucks must wear close-toed shoes. No flip-flops or open-toed
sandals are allowed.
• Hang your uniform up in the correct fashion in the correct spot facing the correct way.
Jobs & Schedules
Every member will be assigned responsibilities. All members are expected to "pull their own weight.”
Know everything about your job. Be prepared and in the right place at the right time. Handle your
responsibilities before relaxing. This will help the entire organization run more efficiently.
!16POLICIES AND PROCEDURES FOR THE
CAVALIERS DRUM & BUGLE CORPS
INTRODUCTION
The summer ensemble, The Cavaliers Drum and Bugle Corps, is a significant commitment, encompassing
rigorous rehearsal and life on the road throughout the summer marching season. Because of this, the
following considerations are especially important:
The drum corps experience will be one of the most difficult, yet likely one of the most rewarding things
you will ever do in life.
Do not be afraid to ask for help. The organization is here to support you with any physical, psychological,
educational, or coping challenges you may have.
Please note: Members who disregard policies and procedures may be temporarily assigned additional
responsibilities to assist with the logistics and/or daily operations of the corps. These duties will be
assigned at the discretion of the Corps Director or Drum Major.
STUDENT LEADERSHIP
Junior Officers
As part of the fraternal heritage of our organization, we pride ourselves on instilling a culture of self-
discipline and leadership from within. Under the supervision of the Corps Director and in collaboration
with the Drum Majors, a number of marching members may be designated as Junior Officers. In general,
these Junior Officers will be veteran members of the organization serving as the Horn Sergeant(s), Drum
Sergeant(s), and Guard Sergeant(s). The Drum Major(s) and Junior Officers shall:
• Serve as role models for on-field and off-field behavior
• Assist the Corps Director and management team with day-to-day activities of the corps
• Monitor and ensure adherence to policies and procedures
• Monitor member safety, health, and well-being
• Provide leadership to junior members of the organization.
If a marching member feels they have been given invalid direction from a Junior Officer or observes
inappropriate behavior, they should immediately notify the Drum Major and/or Corps Director.
!17MEMBERS' HEALTH AND WELL BEING
The Cavaliers are committed to providing a safe, healthy environment to our members throughout the
season. In order to do so, we have established guidelines and policies that must be adhered to by each
member.
Health & Medical Team
We have a network of healthcare professionals available to help keep you physically and mentally
healthy.
Member Responsibilities
• All members are to submit proof of an athletic physical, a medical history, health insurance information
and proof of vaccinations to the medical staff. Members will NOT be permitted to rehearse or perform
starting at pretour without the required medical forms.
• If you are sick or injured on a show day, management will consult with the medical and instructional
staffs to determine whether you will perform or not. Your health and safety is our first priority.
• Your first resource is you! Make sure you eat, drink, and sleep adequately, and remain hydrated.
• Report any injury or illness to the medical staff on site.
• If you have special dietary needs, let us know and we’ll do our best to accommodate you.
• Hydration is critical. Drink water and Gatorade at all water breaks, all meals and snacks and on the bus.
• Musicians are to wear hats (with brims) during all outdoor daytime rehearsals. Baseball caps work well.
• Prescription medications are to be turned in to the nursing staff and will be dispensed by them, at
prescribed times. Make sure you plan ahead to have enough to last all summer.
• Report any injury or illness to the medical staff, and they will assist you with appropriate treatment.
• The cost of medication is your responsibility. When necessary, the corps medical staff will purchase
medications for you. You are asked to reimburse the Corps in a timely manner.
• If you require medical treatment beyond what the Corps can provide, the cost is your responsibility. We
require all members, staff and volunteers who do not have health insurance to purchase CampDoc travel
insurance for the summer.
• Contact medical@cavaliers.org if you have questions about anything listed above.
Mental Well-being
A summer on tour can be as psychologically draining as it is physically. We recognize the mental toll that
the stresses of being away from home, travel, long rehearsals, and performance can take on individuals. It
is important that you recognize that any feelings of homesickness, anxiety and mild depression are
normal, and it is ok to ask for help. If you are feeling suicidal seek help immediately from the medical
professionals on tour. Members of our team have been trained to help with these issues and anything
!18discussed will be treated as medically confidential information. If for any reason you are unable to locate
a medical professional, immediately locate and inform the Tour Director or Corps Director.
Footwear/Shoes
Drum Corps is a physically demanding activity, and it is particularly hard on your feet. It is imperative
that you do everything possible to protect your feet from injury. The Cavaliers’ medical team has
developed a set of criteria for selecting rehearsal shoes that will work on a variety of surfaces; are able to
stand up to moisture and wear; work bio-mechanically with the activity to help prevent injuries; and fit a
variety of foot styles. Our evidence has shown that the number of injuries treated has been decreased
since implementing the use of proper shoes. A list of approved rehearsal shoes is provided each year.
Given the demand and logistics of our activity, students should purchase two pairs of rehearsal shoes prior
to the seasons.
Please note:
• Members will not be allowed on a rehearsal field without approved shoes. This rule will be strictly
applied and there will be no exceptions.
• Footwear is required at all times. Walking barefoot is not permitted inside or outside rehearsal sites.
• Wearing flip flops or open-toed shoes will NOT be allowed at rehearsals or when loading, unloading,
or moving equipment on trucks due to significant risk of foot injury.
• Shoe Inserts/Arch Supports: Corps members will be examined by our medical team and prescribed
the appropriate insole for their needs.
YOUR APPEARANCE
Our Uniform
The Cavalier uniform is the most visible symbol of our organization. Wear it with pride knowing that you
represent your current Corps, those who have marched before you, and those who will march after you.
Before your first dress rehearsal, you will be instructed how to wear/carry your uniform correctly. Never
appear in public in partial uniform. As part of your fees for the performance season, you will be provided
with the following:
• Shoes: One (1) pair of NEW black MTX marching shoes for brass and percussion members. No other shoes
are acceptable to use in performances. Color guard members will receive one (1) pair of shoes; type and
style to be specified and obtained by the Corps. Members to be fitted at camps.
• Gloves (Brass): Brass members all wear cotton gloves during the summer practices and performances. The
cotton gloves cost $2/pair. Your first two (2) pairs in the summer are provided. After that you may purchase
directly from the uniform staff. Brass members need to wear fairly clean gloves to all rehearsals in order to
save wear on the horns. Most members use their old show gloves in rehearsal.
• Warm-Up Shirt (Brass & Percussion): Members will receive two (2) compression shirts to be worn under
their uniforms.
• Gloves (Color Guard): Color guard members will be provided with one (1) pair of gloves. The specific
color/style will be determined by the color guard staff.
!19• Warm-Up Shorts & Shirt (Color Guard): Color guard members will be provided with one (1) pair of
uniform shorts & shirt to be worn for warm-up at shows.
If you lose any of these articles during the season, you will replace them at your cost. At the end of the
season, they are yours to keep.
You are responsible for providing appropriate socks in black or other designated color, undergarments
including dance belts as needed, as well as appropriate shoes for rehearsals.
ON THE ROAD
The Bus
The Cavaliers travel all summer on coach buses for the members. At the start of each season, the Corps
Director and Drum Majors will define a policy for who rides on each bus. Once those assignments are
made, you are required to ride on that vehicle. Each member is also assigned a specific spot on the bus
with an individual seat partner. That is your seat for the entire summer. If you ever have a problem with
where you are sitting and you would like to change seats assignments, you must 1) clear it with your bus
captain (Junior Officer or ranking veteran); and 2) clear it with your new seat partner.
Remember the bus is where you will be living for three months, so please take care of your space and,
more importantly, KEEP IT CLEAN. A dirty bus can impact member health and therefore performance
on the field. The cleaner you keep your space, the cleaner the entire bus will be. Buses will be cleaned
periodically throughout the season.
Member buses are leased and must be returned to the leasing company in similar condition to the way we
receive them. While the bus is your home for the summer, and we want you to be comfortable, you
MUST treat the bus with care and respect.
There are also vehicles for the Educational Staff, Volunteers, and Management teams. Members are only
allowed to go on these vehicles when instructed or if they are trying to locate someone specific.
The Equipment Trucks
The equipment trucks contain almost every piece of equipment you will need during the summer. They
hold all the percussion, brass, and color guard equipment, uniforms and costumes, props, and more.
Safety and efficiency are key to our successful operation during the summer, and this is especially the
case on or around the trucks.
Every member is responsible for loading his individual equipment and uniform on the truck. Members
may be assigned additional loading duties as necessary.
• Whenever the equipment truck is open, both stairs must be down with handrails attached. Only two (2)
people are allowed on the stairs at one time.
• Enter the equipment truck only in the designated flow pattern.
• Move through the equipment truck as quickly as possible when others are waiting.
!20• Anyone loading or unloading any of the trucks must wear close-toed shoes (tennis shoes). No flip-flops
or open-toed sandals are allowed.
• Hang your uniform up correctly in the correct spot, facing the correct way.
• Do not leave or store personal items or trash in the trucks.
Jobs & Schedules
Every member is assigned a tour job, and will be informed of this by the Drum Major during pre-tour.
Know everything about your job and when it’s time to do it. All marching members are expected to "pull
their own weight.” Daily schedules will be posted on the whiteboard at the cook truck. It’s your job to
know what’s going on and to be prepared and in the right place at the right time. Don’t wait until the last
minute. Train yourself to handle your responsibilities first, and then relax. This will help the entire
organization run more efficiently.
Special instructions/information will be posted on the whiteboard at the cook truck. Make a habit of
checking the board frequently.
Laundry
You will have the opportunity to do laundry approximately once every 10 days. Plan accordingly.
Uniforms will be cleaned/washed regularly by the Uniform Crew and volunteers.
Free Days
Free days are scheduled several times during the summer. During free days, members shall conduct
themselves respectfully and responsibly at all times, as you are a representative of The Cavaliers and of
our sponsor, the Village of Rosemont. During free days, members shall:
• Remain exclusively in public venues
• Adhere to The Cavaliers’ policies regarding alcohol and drug usage
Contact with the Corps
We have mail drops periodically during the summer. You can receive letters and packages by having them
sent to the following address by US Postal Service (No FedEx or UPS please):
The Cavaliers
ATTN: Your Name
PO Box 501
Rosemont, IL 60018
There is no set mail schedule. Please ask that people not send chocolate, perishable goods or time-
sensitive items.
Outgoing mail may be given to a member of the Management Team.
!21!22
You can also read
