TECHNOLOGY TOOLS Make the most of technology available to you - Tara-Leigh Heslip - South East District
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TECHNOLOGY TOOLS
Make the most of technology available to you
Tara-Leigh Heslip
cdc@southeastdistrict.ca
1
Table of Contents
Social Media ........................................................................................................................................... 3
Social Media Apps/ Communication Apps ............................................................................................................... 3
FaceBook ..................................................................................................................................................................... 3
YouTube ....................................................................................................................................................................... 3
What’s App ................................................................................................................................................................ 4
Google+ ..................................................................................................................................................................... 4
Instagram .................................................................................................................................................................... 4
Twitter .......................................................................................................................................................................... 4
SnapChat .................................................................................................................................................................... 4
Social Media Management Tools ............................................................................................................................... 5
Buffer ........................................................................................................................................................................... 5
HootSuite ..................................................................................................................................................................... 5
Sendible ...................................................................................................................................................................... 6
Social Pilot .................................................................................................................................................................. 6
Marketing and Promotional Tools........................................................................................................... 7
Graphic Apps (Social Media and Print) .................................................................................................................... 7
Canva........................................................................................................................................................................... 7
Pablo by Buffer ......................................................................................................................................................... 7
PiktoChart ................................................................................................................................................................... 7
QuotesCover............................................................................................................................................................... 8
PicMonkey ................................................................................................................................................................... 8
Adobe Spark Post ..................................................................................................................................................... 8
Video Story Apps........................................................................................................................................................... 8
Adobe Spark Video.................................................................................................................................................. 8
Animoto ........................................................................................................................................................................ 8
Biteable ....................................................................................................................................................................... 9
Renderforest ............................................................................................................................................................... 9
Online Forms ........................................................................................................................................ 10
Google Forms .............................................................................................................................................................. 10
Jot Forms ....................................................................................................................................................................... 10
Wufoo ........................................................................................................................................................................... 10
Survey Monkey ............................................................................................................................................................ 10
Email Marketing Software..................................................................................................................... 11
Constant Contact ......................................................................................................................................................... 11
Mail Chimp ................................................................................................................................................................... 11
Send In Blue .................................................................................................................................................................. 11
GetResponse ................................................................................................................................................................ 11
Presentation Tools ................................................................................................................................ 12
Visual Presentations (like PowerPoint) .................................................................................................................... 12
Prezi .......................................................................................................................................................................... 12
Visme ......................................................................................................................................................................... 12
Haiku Deck ............................................................................................................................................................... 12
Emaze ....................................................................................................................................................................... 13
Poll Tools for Presentations ....................................................................................................................................... 13
Poll Everywhere ...................................................................................................................................................... 13
Swift by excitem ..................................................................................................................................................... 13
POPin Live ................................................................................................................................................................ 13
TECHNOLOGY TOOLS | Make the most of technology available to you
2
Scheduling Tools ................................................................................................................................... 14
Volunteer Scheduler.................................................................................................................................................... 14
Track it Forward ..................................................................................................................................................... 14
Volunteer Scheduler Pro........................................................................................................................................ 14
Volgistics ................................................................................................................................................................... 14
Staff Scheduling .......................................................................................................................................................... 14
Get Sling .................................................................................................................................................................. 14
When to Work ........................................................................................................................................................ 15
Homebase ................................................................................................................................................................ 15
Meeting Scheduler Apps ........................................................................................................................................... 15
Doodle Polls ............................................................................................................................................................. 15
FreeBusy ................................................................................................................................................................... 15
Calendly ................................................................................................................................................................... 16
Shared Calendars ....................................................................................................................................................... 16
Google Calendar ................................................................................................................................................... 16
Asana ........................................................................................................................................................................ 16
Teamup ..................................................................................................................................................................... 16
Facility & Program Scheduling Management Software ...................................................................................... 17
Amilia-Smart Rec .................................................................................................................................................... 17
Book King ................................................................................................................................................................. 17
EZFacility .................................................................................................................................................................. 17
PerfectMind ............................................................................................................................................................. 17
Recdesk..................................................................................................................................................................... 17
Other productivity Apps ....................................................................................................................... 18
Skitch.............................................................................................................................................................................. 18
Mind Meister ................................................................................................................................................................ 18
ToDoist ........................................................................................................................................................................... 18
Trello .............................................................................................................................................................................. 19
References ............................................................................................................................................ 19
Disclaimer
All information provided in this toolkit is for informational purposes only. It is not intended to provide
individual advice and should not be relied upon for such purposes. You should assess whether you require
additional information, where appropriate, seek independent professional advice. Although the South East
Sport, Culture & Recreation District believes that the information is reliable as presented, we do not
guarantee that the information will always be accurate or current. We and any of our employees,
directors or agents are not legally liable to any person for damages arising out of or related to the use of
the contents of this toolkit. You agree at all times to indemnify, defend and hold harmless South East Sport,
Culture & Recreation District of all actions, proceedings, costs, claims, damages, demands, liabilities and
expenses whatsoever sustained, incurred or paid by us directly or indirectly in respect of the use or
application of the contents of this toolkit.
TECHNOLOGY TOOLS | Make the most of technology available to you
3
Technology has important effects on business operations whether you are a not for profit, small
organization or manage a team. No matter the size of your enterprise, technology has both tangible and
intangible benefits that will help you streamline processes and ensure your communications reach the
audience you need. Technological infrastructure affects the culture, efficiency and relationships of an
organization.
This toolkit has been created to cover a large range of technology that is available for communities to use
to assist in the great work they do and to meet the demands of modern society. It is up to you to further
research what suits your needs and budget the best. We have tried to note which programs have optional
features that may require subscription fees. We can not guarantee that these prices are current.
Social Media
Social Media Apps/ Communication Apps
Saskatchewan Statistics for Social Media (as per Saskatchewan Parks and Recreation Association Social
media presentation- 2019)
82.9% of people in Saskatchewan use social media
90% of people use Facebook
99% of millennials use social media
73% of Teens prefer Snapchat to Facebook
Pinterest is the popular with all age demographics
Twitter use is trending down
Your content should follow the 80/20 Rule:
80% of your content should inform, educate and entertain
The other 20% should focus on self-promotion.
FaceBook
Facebook is the biggest social media site around, with more than 2 billion active
monthly users.
Best practice tips: create ads to grow your following
Create events and post relevant updates.
Try to get a conversation started. Ask open ended questions.
Create a group that is linked to page.
Closed Facebook groups can be great for communicating with a board or
committee.
YouTube
YouTube is a video sharing platform that lands 2nd in online searched only behind
google. It has 1.9 billion active monthly users. Most widely used video sharing
platform.
Best practice tips: create a YouTube channel
Build videos around a single keyword or topic
Promote your YouTube videos on other social channels
Post a great thumbnail
TECHNOLOGY TOOLS | Make the most of technology available to you
4
What’s App
What’s App is a messaging app. Originally used only to message between friends and family. Gradually
people have started communication with businesses via what’s app. Is also a great team chat application
for organizations and teams.
Best Practice tips: You can track who has read your messages
Create groups for teams or committee to ensure everyone has the same information.
Edit photos and videos before sending
You can also reply to a specific comment in a group conversation, ensuring clarity in the conversation.
Google+
Create a google+ business page (much like facbook page development). Google+ works hand in hand
with google search making it an important tool for businesses and organizations who are looking to be
found online.
Best Practice tips: take advantage of SEO value
Use visuals to help keep people engaged
Instagram
Instagram is a photo and video sharing social media app. It allows you to share a
wide range of content. 1 billion active monthly users.
Best Practice tips: Engagement rate is higher than FaceBook and Twitter, so use it!
Cross post to Facebook and Twitter
Use hashtags to increase discoverability and increase reach. Best number is
hashtags per posts is 11
Use InstaStories to share activities, especially pre, during and post events.
Twitter
Twitter is a social media site for news, entertainment, sports, politics and more.
Twitter focuses on real time, in the moment events. Declining in popularity. 335
million monthly active users.
Best Practice Tips: follow and engage with local media
Tag your @volunteers and @participants
Keep you follower/following ratio at 2:1
SnapChat
SnapChat is a social media app that focuses on sharing photos and short videos
between friends. It made story format popular. 255 million monthly active
users. 200 million snaps sent every day.
Best Practice Tips: Most popular with teens and younger millenials
Get a unique QR snapcode for your website
Make sure everyone can view snaps and story
Snaps are gone once they’ve been viewed.
TECHNOLOGY TOOLS | Make the most of technology available to you
5
Social Media Management Tools
Buffer
Buffer is a well-established social media management platform. It
has several good features. These include publishing with queue,
engagement, analytics, and team features. It integrates with
Facebook, Twitter, Instagram, Pinterest, and Linkedin.
Publishing & RSS – Buffer has the basic publishing features,
such as scheduling and adding posts to a queue. However, it’s
not made for evergreen posts. In other words, it will not let you
upload hundreds of posts and then recycle them. It also can’t publish them on your social media until you
tell it to stop. It does have the RSS feed that helps you publish posts from blogs.
Client Management Support – Buffer has a limited team feature. It allows a user to add team members
and give them permissions to manage various social media pages.
Supported Networks: Facebook, Twitter, Instagram, LinkedIn, Pinterest
Prices:
Free 1 user/month, 3 social profiles, limited to 10 posts per month per profile
$15 1 user/month, 8 social profiles, limited to 100 posts per month per profile
$65 2 user/month, 8 social profiles, limited to 2,000 posts per month per profile
$99 6 user/month, 25 social profiles, limited to 2,000 posts per month per profile
HootSuite
HootSuite has probably been around the longest (since 2008). It has all the various applications you need
and some robust content features, as well. For example, it has content curation, organization, scheduling,
and RSS integration.
Publishing & RSS – Hootsuite has bulk scheduling, which allows you to upload several posts at a time.
However, it doesn’t have the Auto Post feature that recycles the content for you. It has a cool feature that
allows you to create social sweepstakes or contests on social media. It also has RSS integrations.
Client Management Support – Hootsuite has the basic
team features, plus post-approval and custom branded
URLs.
Supported Networks: Facebook, Twitter, Instagram,
LinkedIn, YouTube, WordPress
Prices:
FREE 1 user/month, 3 social profiles,
https://hootsuite.com/plans/free
$29 1 user/month, 10 social profiles, unlimited posting
$129 3 user/month, 20 social profiles, unlimited posting
TECHNOLOGY TOOLS | Make the most of technology available to you
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Sendible
Sendible is a tool that was built for agencies in mind. It has many features and includes a CRM, Sprout
Social.
Scheduling & RSS – Sendible has a Smart Queue feature. It helps you put your favorite posts on repeat.
It also has a smart recommendation system that recommends the top posts for you.
Clients Management Support – Sendible has a separate dashboard for each client and has a white
label solution.
Supported Networks: Facebook, Twitter, Instagram, LinkedIn, YouTube, Google Analytics
Sendible’s pricing is calculated per number of services. A
service is a one-way interaction with any social media network.
For example: posting and streaming to 1 Facebook page would
count as 2 services.
Prices:
$29 1 user/month, 12 services*, unlimited scheduling
$99 3 users/month, 48 services* 6 reports
* A service is a one-way interaction with any social media network.
You may need multiple services per social profile
Social Pilot
Social Pilot offers many features in one dashboard.
Scheduling & RSS – Social Pilot has the basic scheduling features (bulk scheduling included). It does
offer RSS integration and auto publishing.
Client Management Support – Social Pilot allows you to connect your clients into the social media
management system without needing their credentials. They also have post approval and a separate
client dashboards.
Supported Networks: Facebook, Twitter, Instagram, LinkedIn,
Pinterest,
Prices:
$8.33 1 user/month, 5 social profiles, 50 posts
$30 3 user/month, 25 social profiles, 200 posts/day
$50 5 user/month, 50 social profiles, 500 posts/day
$100 10 user/month, 100 social profiles, 1000 posts/day
TECHNOLOGY TOOLS | Make the most of technology available to you
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Marketing and Promotional Tools
Graphic Apps (Social Media and Print)
Canva
Canva is a user-friendly social media and promotional graphics tools for small
business owners, non-profits and entrepreneurs.
Create an image for Twitter, Facebook, Pinterest or Google+ or printed items such
as poster, flyers, and brochures. By using Canva’s pre-designed graphics that
allow for complete customization in a clean, drag and drop environment.
Prices:
Free Canva 1 user- limited use of templates and images. You can upload
images (1 GB storage). Access millions of photos starting at $1 each
$13 Canva Pro-per person/month-unlimited access. Access millions of photos starting at $1 each
Free Canva Pro-non profits-unlimited access. Access millions of photos starting at $1 each
Pablo by Buffer
Pablo’s graphic editor is powerful yet incredibly easy to use. By dragging
and dropping, you can create highly engaging images in minutes. Choose
from a variety of stock photos or upload your own.
Connect social media accounts and share images directly. Save even
more time by scheduling posts through Buffer integration. Collaborate
with your team to share designs and more.
Prices:
Free 1 user- limited use of templates and images. 5 downloads per month
$15 1user/month-unlimited access. Social Media sharing, Buffer integration, Custom font upload
$30 5 users/month-unlimited access same as above plan with team collaboration added.
PiktoChart
With PiktoChart, making your own Infographics has never been
easier. This free web app has over 100 customizable themes for
Infographics, reports, banners and presentations.
Simply pick your template and within minutes you’re editing and
publishing your design. PiktoChart’s intuitive editing tools give you
flexibility and control over every aspect of your project. From text to
color scheme, you can match your branding to a pre-designed
template.
Prices:
$29 Pro 1 user/month-unlimited visuals, water mark removal, custom font upload and more
$99 Pro Team 5 users/month- same as above plan with team collaboration added.
Non-Profit Pricing
$39 Pro 1 user/year-unlimited visuals, water mark removal, custom font upload and more
$199 Pro Team 5 users/year- same as above plan with team collaboration added.
TECHNOLOGY TOOLS | Make the most of technology available to you
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QuotesCover
Want a quick and easy way to create beautiful quote
graphics? QuotesCover is your tool! With QuotesCover, you can design
a visual representation of personal or famous quotes in a snap. Here’s
how it works – add your quote, choose your layout, add a photo or
choose a plain background, choose the color and font and you’re voila –
you’re done!
Prices:
Free -no login/sign up, no watermark, no app installation.
PicMonkey
PicMonkey is focused on using a photo and editing it, adding filters and text. With PicMonkey, you can
edit an image or create a collage using your own images. Arrange these images using the pre-made
templates, and then add your special touches through overlays, text and more.
Prices:
Create a free account to try/no credit card required (no export allowed)
$8 month for Basic plan
$13 month for Pro
$34 month for Team
Adobe Spark Post
Pick a photo, add text, and apply design filters or animations to instantly stand out! Choose from free
fonts, iconic imagery and professionally design themes. Easily tweak templates with text, photos and icons
that best suit your needs.
Prices:
Create a free account to try/no credit card required
(no export allowed)
$10 month-Individual-personalize designs with
custom & premium elements.
$20 month-Team-manage multiple users under
one account
Video Story Apps
Adobe Spark Video
Create short videos by adding photos, video clips, icons and your own voice. Select
from professional-quality soundtracks and cinematic motion-and voila!
Prices:
Create a free account to try/no credit card required (no export allowed)
$10 month -Individual- personalize designs with custom and premium elements.
$20 month-Team-manage multiple users under one account
Animoto
Create impressive videos in minutes with Animoto’s drag-and-drop video maker. No video editing
experience necessary.
TECHNOLOGY TOOLS | Make the most of technology available to you
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Prices:
14 day free trial with no credit card requirement
$7 month-Personal-standard quality video, 350 music tracks,
12 templates, 3 fonts.
$34 month-Professional-high quality video, 2000 music tracks,
50+ templates, 40+fonts, custom logo
Biteable
Studio-quality videos in a snap. Make great videos, unbelievably fast
Prices:
Free trial with no credit card requirement
$20 month-Personal-standard quality video, 350 music tracks, 12 templates, 3 fonts.
$29 month-Professional-high quality video, 2000 music tracks, 50+ templates, 40+fonts, custom logo
Renderforest
Renderforest Video is a cloud-based video maker for creating
intro videos for YouTube, explainer animations, kinetic
typography, product or service promotional videos, music
visualizations.
Prices:
Free Up to 3-minute videos, 500 MB storage, limited number of music tracks, rederforest watermark
$14 month-Amateur-7 videos a month, up to 5 minutes, 10GB storage, 30+ music tracks no
watermark.
$29 month- Pro-20 videos a month, up to 15 minutes, 20GB storage, 50+ music tracks no watermark.
Pay Per Product also available
TECHNOLOGY TOOLS | Make the most of technology available to you10
Online Forms
Online forms can greatly assist with managing registrations, creating application forms or surveys.
Google Forms
Collect and organise information big and small with Google Forms. Use your
own photo or logo to create your own theme. Use from a range of questions
options from multiple choice to drop downs to linear scales. Forms are
responsive, making it easy to edit and respond on desktop or cell phones.
Responses to your survey are neatly and automatically collected in forms,
with real-time response info and charts.
Prices:
Free
Jot Forms
Desktop and Mobile forms reimagined, robust forms that work
anywhere. Customize with personal style options to match your
brand. Collect online payments, subscriptions fees and donations.
Similar to Google Forms but allows documents to be uploaded into
the form by those responding to it. Every user (yes, even free!)
has complete access to all our features.
Prices:
Free Starter-100 submissions/10 payments/month, 100MB space, 5 forms and 500 total submission
storage, unlimited fields per form.
$15.83 per month/Bronze-1,000 submissions/100 payments/month, 10 GB space, 25 forms and unlimited
storage and fields per form
$32.50 per month/Silver-100,000 submissions/1,000 payments/month, 100 GB space, 100 forms and
unlimited storage and fields per form
Non-profit 50% discount available
Wufoo
Easily create custom online forms, collect data and payments, and automate your workflows. Wufoo’s
easy drag and drop form builder makes building forms a breeze. Use or customize one of the ready to go
themes or design your own. Add your organizations logo and brand elements to your form. Collect data
and payments.
Prices:
Free build and share basic forms and collect limited number of responses
$14 per month/Starter-customize branding, send confirmation email
$29 per month/Professional-collect payments, create unlimited forms, add additional users
Survey Monkey
Connect with people via email, your website, social media,
and more. With expert, pre-written templates, you can
create surveys, polls, or quizzes in minutes. Get real-time
feedback, keep track of industry and market trends, gather
feedback before, during and after events.
Prices:
Free basic-unlimited surveys, 10 question per survey, 100 response
$34 per month/Advantage-unlimited surveys, unlimited questions and responses, custom logo.
$29 per month/Team Advantage-all features from advantage plus sharing feature
TECHNOLOGY TOOLS | Make the most of technology available to you11
Email Marketing Software
Constant Contact
With Constant Contact, you can create effective email marketing and other online marketing campaigns
to meet your organization goals. Collect email addresses on your website, from Facebook, through
mobile and more. Contact List, Newsletters, Memos, Event Registration
Prices:
Free 60-day trial
Pricing based on list size (from 0-50,000)
$26 month after free trial for 0-500
$57 month after free trial 500-2,500
6-12 months prepaid saves you 15%
Non-profits prepaid save up to 30%
Mail Chimp
Email marketing, ads, landing pages, and CRM tools to grow your
business on your terms. Get the word out with email, social ads, and
make your life easier. Multiuser Account Access.
Prices:
Free Basic-7 marketing channels, 1-click automation, basic templates,
marketing CRM, 2000 contacts
$9 month-ESSENTIALS-basic plus all email templates, custom branding, 50,000 contacts
$15 month-STANDARD-essentials plus automation services, retargeting ads, custom templates,
100,000 contacts
Send In Blue
Communicate with email, SMS, landing pages, ads, sign up
forms, Facebook Ads,
Free unlimited contacts, 300 emails/day
$19 (pounds) all features, no daily sending limits
$29 (pounds) all features, no daily sending limits, remove
Sendinblue watermark
GetResponse
Easy email, landing pages, and marketing automation. All in one
platform. Added features-webinar hosting, autoresponders.
Pricing is based on contact list size (price listed below based on up to
1000 contacts)
$15 month-Basic-send emails, landing pages, templates, forms and surveys
$49 month-Plus-unlimited landing pages, list building funnels, webinars (100 attendees)
TECHNOLOGY TOOLS | Make the most of technology available to you12
Presentation Tools
Visual Presentations (like PowerPoint)
Prezi
The presentation software that uses motion, zoom, and spatial relationships to
bring your ideas to life and make you a great presenter. With designer templates,
millions of reusable presentations, and a PowerPoint-to-Prezi converter, there’s
no need to start from scratch—unless you want to.
Smart branding, a huge image library, and tons of easily customized charts,
graphics, and layouts let you quickly make your presentation your own.
Prices:
Free create, share and store beautiful presentations online that anyone can view.
$7 month-STANDARD-unlimited presentations, import PowerPoints and privacy options.
$19 month-PLUS-standard plus privacy control, advanced presenter features, and offline access.
$59 month-PREMIUM-plus plus powerful analytics and advance online training.
Visme
A cloud-based, drag-and-drop presentation software, Visme offers
users all the tools they need to create not just
compelling presentations, but also infographics, data visualizations,
reports, product demos and resumes.
Prices:
Free Basic-5 projects, 100 MB storage, download as JPEG
$19 month-STANDARD-up to 15 projects, 250 MB, Download as PDF.
$39 month-business single-standard plus unlimited projects, 10GB storage, Download HRML5,record
audio, branded template.
Additional plans available.
Haiku Deck
This cloud-based presentation solution is often considered as a mobile
alternative to Prezi and PowerPoint. It offers users 27 different templates
and 35 million stock photos.
Users can quickly create presentations on the go and access and edit
presentations from the iPhone, iPad, PC, Mac, and Chromebook. The
templates are characterized by big bold text and strong visuals.
Prices:
Free Trial
$10 month-Pro-unlimited projects, download files for offline viewing, printing and editing, add audio
narration, custom branding. Save as video
$30 month-Premium-Pro- with presentation view notifications, live web playback (effective engaging
webinars)
Special pricing for non-profits
TECHNOLOGY TOOLS | Make the most of technology available to you13
Emaze
A simple-to-use presentation tool that uses HTML5, so it runs on any
browser and device, including Chromebooks and tablets.
Designed for those who want to easily create presentations in
minutes, Emaze offers professionally designed parallax, 2D and 3D
templates, as well as the ability to create video presentations with
online accessibility.
Prices:
Free 3 presentation + 5 websites
$12.5 month-Pro-unlimited and download to video, PDF, html-View offline.
$39 month-Business- pro plus custom templates, collaboration and remote presenting
Poll Tools for Presentations
Poll Everywhere
Poll Everywhere is an audience response system which enables creating
polls in PowerPoint and Google Slides. The Poll Everywhere add-in for
PowerPoint or the Chrome extension for Google Slides can be used to create
polls and gather audience feedback by allowing people to participate in polls
via internet connected devices
Prices:
Free month-Intro- audience size 25, unlimited questions
$120 year-Present-up to 700 audience, unlimited questions
$42 month-Engage- up to 700 audience, unlimited questions, custom branding, reporting and
analytics
Swift by excitem
Real time SMS and Web Polling. Create any number of polls and then
activate the one you want your audience to vote on using a user friendly
dashboard. Present your poll on any screen and let your audience vote by
test or online. Provide real-time updated results from within your presentation.
Prices:
Free up to 150 responses per month (text to vote only 30 days)
$15 month Basic-up to 300 responses per month
$35 month-Pro- up to 1500 responses per month
POPin Live
Real time audience engagement platform for company meetings, conferences, presentations and
classrooms. Participants can vote from any device, no setup needed.
Free month-unlimited responses, 3 polls, 5 questions per poll.
Free Conference- use at conferences for free, cancel anytime, unlimited responses and questions.
$19 month Premium- unlimited responses, polls, questions per poll, add images and videos and
export data
$49 month-Business-unlimited responses, polls, questions per poll, add images and videos and
export data and customize reports.
TECHNOLOGY TOOLS | Make the most of technology available to you14
Scheduling Tools
Volunteer Scheduler
Track it Forward
A tool for volunteers to be instantly recognized for their
work. Sign up event volunteers.
Prices:
Free up to 25 volunteers
$12 month Basic-up to 200 volunteers
$24 month-Premium-per 100 volunteers.
Volunteer Scheduler Pro
One system to schedule, manage and engage your volunteers. Online
access, app, flexible scheduling, subrequests.
Prices:
Free trial.
$25 month Lite Edition-up to 100 volunteers
$38 month Lite Edition-up to 200 volunteers
$51 month Lite Edition-up to 300 volunteers
Volgistics
Volgistics' includes customizable features such as: Perpetual scheduling,
volunteer sign up, ability to view and print, request substitutions.
Prices:
Free 30 day/trial.
Cost is based on volunteers in data base (price calculator on website)
$9 month/50 volunteers
$29 month/200 volunteers
Staff Scheduling
Get Sling
Sling is a shift scheduling and communication app that
allows you to organize all aspects of your work on a
single platform. Benefits: Build employees'
work schedules and manage time off, availability, and
shift trade requests.
Prices:
Free Shift scheduling, chat, reminders, shift offers, time off requests
$2 per user per month-timesheets, timesheet approvals, labor cost management
$4 per user per month-Premium-reports, sick callouts, late arrivals
TECHNOLOGY TOOLS | Make the most of technology available to you15
When to Work
Employee Scheduling the fast, easy & affordable way - unique advanced employee scheduling system
including a tradeboard for staff to trade shifts with each other.
Prices:
Free 30 day trial
$15 1-10 employees per month
$30 11-30 employees per month
Homebase
Homebase helps manage schedule changes. Your
team always has the up-to-date schedule. Your team
can update their availability or request shift trades,
and you’ll be notified for approval. Homebase will
automatically update the schedule and highlight
conflicts.
Prices:
Free Shift scheduling, timesheets, timeclock, team
communication
$16 month, all free items plus Mobile GPS
timeclock, manager level & permission
Meeting Scheduler Apps
Doodle Polls
Great online meeting scheduler for mobile use. Works well for picking a time
and date for both professional or personal events and sharing availability with
others.
Price:
Free with limited features
$49/year full features
FreeBusy
Meeting scheduler app for use inside and outside an
organization. This app integrates with just about any
calendar that someone might use/ You can connect
to calendars hosted in Facebook, Google, iCloud,
Microsoft Exchange, Office 365, Outlook etc. It also
integrates with video conferencing systems such as
Bluejeans and Zoom.
Price:
Free with limited features
$6/month starting for paid plans
TECHNOLOGY TOOLS | Make the most of technology available to you16
Calendly
Calendly is automated scheduling software that works with your calendar to
automatically check your availability. It claims to help schedule meetings without a
lot of back-and-forth emails. Other features include the ability to schedule buffer
time between meetings, time zone detection, compatibility with apps like
Salesforce, GoToMeeting, and Zapier.
Price:
Free Basic-calendar integration with google, office 365, schedule unlimited events
$8 USD Premium-Basic features plus unlimited event types, remove Calendly brand
Shared Calendars
Google Calendar
Google Calendar is the best shared calendar app online by default. If you’re just looking for an online
calendar, it’s the one to choose. With Google Calendar you can have separate calendars each in their
own colour for all the different aspects of your life.
Google Calendar is also entirely platform agnostic. You can access it from any web browser. If your team
all operates on different devices, then you can use it safe in the knowledge that everyone will be able to
get it to work.
Google calendar can also be embedded in your website to share events and bookings happening with
your organization/facility.
Price: Free
Asana
Asana is more than a shared calendar app. While it has
calendar features, it also makes it easy to manage team
projects and tasks. The Timeline feature shows every piece
of a project, how it all fits together and helps you track
changes. Asana has a mobile app and has more than 100
integrations.
Price:
Free Basic-tasks, list view, calendar view, up to 15 teammates
$10 month-track team projects
Teamup
Teamup offers shared calendars for groups to simplify organizing,
scheduling and communication. This program was built specifically for
groups. Calendars are organized by color, and they can easily and
securely be shared with other team members through a secure URL.
Price:
Free Basic-up to 8 sub calendars, unlimited # of viewers
$8 Plus-up to 12 sub calendars, password protection, daily agenda
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Facility & Program Scheduling Management Software
This are robust programs that do have a substantial cost associated with them. Most have a free trial or
will set up a domo for you to see how best to meet your needs.
Amilia-Smart Rec
Amilia gives you all the tools you need to keep your organization
running smoothly…Registration, Facility and resource
management, Cost Recovery, Membership management and
staff management. Has a new customer app available to view
schedules.
Price:
Contact for quote
Book King
Recreation Management Software for Parks and Recreation,
Municipalities and communities of all sizes. Facility scheduling,
program registration, Membership management, Point of sale and
Public Access.
Price:
Not listed on website/book a demo/contact for quote
EZFacility
Centralize the management of your recreation facilities, rentals, leagues,
registration, events, invoicing and payments.
Price:
Free Trial, Call for demo and pricing options.
PerfectMind
PerfectMind offers the industry’s first Platform-as-a-Service
(PaaS) solution for parks and recreation registration
management. We help organizations manage all aspects of
their facilities operations, marketing and financing.
Price:
Free Trial, contact for quote
Recdesk
RecDesk is a subscription-based service. Most organizations pay
a fixed annual subscription fee based on the population of the
community they serve. This makes it easy for your organization
to budget with confidence.
The prices below are all-inclusive and there is no start up
costs, no per-seat fees and no hidden fees.
Price:
$245 month for populations up to 4K
$290 month for populations up to 10k
TECHNOLOGY TOOLS | Make the most of technology available to you18
Other productivity Apps
Skitch
Skitch is an online application developed by Evernote. It’s available for iPhone
and Android making it a powerful multi-platform tool.
Skitch is different than the traditional photo-editing tools. You won’t find unique
fonts, overlays or fancy backgrounds. What you will find is a simple tool
designed to help markup a photo, make notes on a webpage, point a location
out on a map, or annotate a PDF. It is an excellent tool for team communication
or educational training. For example, I need to explain to my assistant how to
add a graphic to a Facebook post. Rather than just send a text-based description, I can show a step-by-
step through Skitch.
Prices:
Free Evernote Basic-take great notes
$9.99 /month-Evernote Premium-organize everything
$14.99 per user/month-Evernote Business-team plan-organize everything
Mind Meister
MindMeister is an online mind mapping tool that lets you
capture, develop and share ideas visually. More than 10
million people use MindMeister for brainstorming, note
taking, project planning and tons of other creative tasks.
MindMeister is completely web-based, which means there's no
download and no updating! Whether you're working on
Windows, Mac OS or Linux, you can always access your mind
maps right inside the web-browser.
Prices:
Free upto 3 mind maps. Share. Collaborate. Import.
$4.99 usd/month PERSONAL for individuals and use in personal projects
$8.25 usd/ per user/ per month PRO for top-notch mind mapping, alone or in teams
ToDoist
ToDoist is the ultimate todo list app, having helped over 10 million
people get more control over their lives. To start using the tool, first
jot down everything you need to get done. The intelligent software
will then interpret and categorize the tasks for you based on your
entries. For example, if you create a task to "Have lunch with Bob
at 12pm tomorrow #meetings", ToDoist will automatically schedule
a reminder for you tomorrow at 12pm, and file the task into your
"meetings" section.
But ToDoist is more than just a personal productivity tool. It can
also be used to keep your entire team on track. Plan projects and
assign responsibility, discuss project details, and monitor
deadlines all inside the app.
Prices:
Free for starters, up to 80 projects, up to 5 people per project.
$4 per month/Premium, up to 300 projects, 25 people per project, file uploads and more
$6 per month/Business, up to 500 projects, 50 people per project, team inbox, and more
TECHNOLOGY TOOLS | Make the most of technology available to you19
Trello
Trello is a project management app that makes managing projects less stressful; enjoyable, even. How is
that possible? It all starts with the platform's Kanban philosophy. Trello is highly visual, which makes it
very intuitive. Trello lets you work more collaboratively and get more done. Trello’s boards, lists, and
cards enable you to organize and prioritize your projects in a fun, flexible, and rewarding way.
Users can break big projects down into smaller chunks by creating "cards" for every task. Cards can be
arranged into different columns, which can represent different phases of a project. As tasks get
completed, cards can easily be dragged from one column to the next.
Prices:
Free forever
$10 per user/per month Business Class, unlimited teams,
automation, admin and security features
$20 per user/per month Enterprise, greater automation, unlimited
commands
References
https://nealschaffer.com/social-media-graphics-tools/
https://www.getcloudapp.com/blog/productivity-apps
https://eclincher.com/blog/social-media-management-marketing-tools/
https://visme.co/blog/powerpoint-alternatives/
https://buffer.com/library/social-media-sites
https://www.redbytes.in/best-social-media-apps/
https://www.presentation-guru.com/how-to-get-instant-feedback-from-your-audience/
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