Spring Forum 2018 - Bucks Tennis

Spring Forum 2018

Two quotes from Scott Lloyd in his
introductory address to the LTA
Council last week:
 “I want to make tennis in this
  country relevant, accessible,
  safe and fun”
 “The LTA must become a leading
  light in sport regarding
  safeguarding”

Safeguarding Update

National Context
A third of adults DO NOT act on their concern when a child they know may be
being neglected. (Action for Children 2009)

NSPCC How Safe are our children 2016 – 373k violent offences experienced by
children aged 10-15 the previous year

12% of 8-11 year olds and 24% of 12-15 year olds say that they use social
networking sites to communicate with people not directly known to them
(Ofcom Media Literacy Study, 2011)

20k children identified as needing protection from emotional abuse in 2016 –
NSPCC

NSPCC – April 2014 - 90% of time children sexually abused by someone they
know, trust or love

Current Picture in Tennis
The Safeguarding team are currently managing 32 live multi-agency cases. This
is above the recommended case load for child protection investigators in
London (10 per investigator). The breakdown is;

Allegations of sexual abuse/grooming against coaches – 15
Allegations against members of tennis clubs – 4
Allegations of physical abuse against coaches – 7
Conduct in relation to coaches – 2
DBS cases – 4

There are 9 coaches currently subject to interim suspension,

97 enquiries into our mailbox in January

90 Day Successes

1. New minimum standards for venues developed

2. Mandatory training for officials

3. Compliance with CPSU standards

4. Introducing County Safeguarding Officers

5. Case Management System

6. Historic Case Review
                                       LTA – Leaders
                                       in Safeguarding
                                       in Sport

Scenario
2013

During my time here I have witnessed John often being sexually explicit
with both coaches and some players. I was also aware that he would
openly rate female senior players in order of attractiveness and discuss
this with other coaches.

He showed us images of a pornographic nature. As well as making
myself and some of the other coaches feel extremely uncomfortable I
was also aware of the fact that I would not want anyone to think this
was the kind of thing I would be doing in the work place if anyone were
to walk in.

Guardian article

The Minimum Standard Webpage

Minimum safeguarding standards
Standard 1
Safeguarding Policy and Procedures
Safeguarding policy (for children and adults) should be clearly
displayed on the noticeboard/website.
Clearly display the relevant safeguarding posters where it is
possible to do so.

Minimum safeguarding standards
Standard 2
Diversity and Inclusion Policy and Procedures
Diversity and Inclusion policy should be clearly displayed on the
noticeboard/website.

Minimum safeguarding standards
Standard 3
Welfare Officer
Undergone the necessary training.
Carries out the duties set out in the role description.
Proactively communicate safeguarding to members, committee,
coaches and volunteers.

Minimum safeguarding standards
Standard 4
Criminal Record Checks
All relevant staff and volunteers must have a satisfactory
criminal record check.

DBS eligibility
A DBS check is a legal requirement when someone is working in ‘regulated
activity’ with children.
If an individual is not working in ‘regulated activity’ with children, a DBS check
can be requested however there is no legal requirement.

Regulated Activity
Activity                                                 Frequency

Unsupervised work of a specified nature: coaching,       Frequently (once a week
training, supervising, giving advice or transportation   for an on-going period),
Any type of work undertaken in schools, academies,       intensively (four or more
nurseries or children's centres (but not work by         occasions in any 30 day
supervised volunteers)                                   period) or overnight
Any form of personal care or health care                 One occasion or more

Why are the LTA putting in place minimum
safeguarding standards?

Consistent standard of safeguarding in British Tennis

Minimise risk to children, adults and venues

Become best in class for safeguarding in sport

Develop an environment which fosters participation and
encourages retainment

Coach Accreditation
“Head Coach XX is an LTA licensed coach CCA – Level 2”

“Head Coach X is a fully licensed LTA coach and has
coached players to Wimbledon standard”

“I am a fully qualified LTA and Cardio Tennis coach with
over 20 years experience and sufficient CRB and First Aid
Qualifications”

“The Club offers tuition with LTA qualified coaches in group
or private sessions”

Coach Accreditation
Issues
• Very little understanding of LTA Accreditation v
   Qualification
• Public perceive LTA qualification as a mark of safety
• Unable to sanction coaches who are not Accredited
• No minimum standards for coaches at our registered
   venues
• Frustration for those who take time/effort to Accredit
• Reputational risk for the LTA – Perceived lack of grip
• Coaches in position of power with no Safeguarding
   awareness

Events/Trip Guidance

• Events at your club
• Overnight trips
• Social Media Policy
• Photography at Events
• Ratio of adults to Children

Resources and help
All the information and resources need to achieve the
standards will be on www.LTA.org.uk/Safeguarding

What’s the Score toolkit provides detailed guidance and
advice on a range of topics

Detailed guidance on running events and competitions is
coming

When it comes to safeguarding….

  The ball is in
  your court !!

Questions?

LTA Staff working in the East
Overview of staff operating in the East and their areas of focus.
CLUB
Club and County Lead - VACANT
Club & County Managers - Leo Tutt, Joshua Dashwood

COMMUNITY
Community Lead – Graham Keen
Community Business Manager – Nina Graveson Bridge, Tony Devenish)
Local Authority Engagement Officer – Amy Gardner

EDUCTION
Regional Tennis Education Manager – Michelle Gray
Regional Tennis Education Officer – Ali Cope

Regional Facilities Project Manager - Darren Clarke
Regional Tennis Competition Manager – Hollie Milligan
Regional Tennis Competitions Coordinator – Mark Padfield
Coaching and Programmes Manager – Joanna Horne
Disability Tennis Development Manager – David Hardman
Regional Business Support – Janice Roach, Emily Ward & Ali Ignatius

Any queries about engaging with staff in the East please direct to graham.keen@lta.org.uk

The General Data
Protection Regulations
        (GDPR)

Key points:
 Comes into effect on 25 May
 We are all ‘data controllers’ (Could
  be a number of different data
  collectors?)
 There will be an increased burden
  on us all
 We are required to take
  ‘reasonable’ measures to protect
  the data held

We are required to:

   Be transparent with individuals

   Gain consent for the manner in which the data is to
    be used

   Only make the data available for the agreed
    purposes, unless ‘legitimate interests’ apply

   Upon request, allow an individual access to his/her
    personal data as held

   Demonstrate compliance …. Be accountable

   Appoint an overseeing ‘data protection officer’

   Pay the required fee (£55 ?) when known

Examples of data collected:

 Membership forms

 Juniors attending coaching courses

 Lists of fixture secretaries/team captains

 Club main contacts within Bucks Tennis’
   Handbook

In future we will all need to:

 Establish what data is held, and where

 Seek written consent of each individual over
   18 years, and parent / guardian for those
   under 18 years if their data is to be held

 Clearly identify and state the purpose for
   which the data will be held and used

In the near future -

 Start reviewing data held and in what format

 Hopefully by mid-March example templates
   for declaration statements will be produced
   by the LTA
 Don’t make any data available to a third
   party (particularly for marketing purposes)

 Remember, in the early stages you won’t be
   alone in ‘finding your feet’ … it is not
   ‘unreasonable’ to make mistakes

A few other points:
LTA Newsletters –

 3600 email editions sent out recently

 46% were opened, of which ….

 32% opened one of the seven links – all
   contained highly relevant information

What should be done to improve these
percentages?

Tiebreaker ….
 Costs £6000 per annum for 3 editions

 Is it worthwhile? Do people read it?

 Should we just produce an on-line version?

 How can it be improved?

Our website …. Buckstennis.com
 Have you looked at it?

 Receiving very favourable comments

 How can this ‘tool’ be improved?

 Would clubs like to have a section where
  they can link in and provide up to date
  news items?

Some key dates for diaries:
 County Closed tournaments
      Juniors: Sunday 26 August – Saturday 01 September
      Adults: During same week
      Seniors: Thursday 20 to Sunday 23 September

 Great British Tennis Weekends
      12/13 May and 21/22 July

 Visit of LTA President
      Saturday 22 September

 Autumn Club Forum
      Tuesday 09 October

Other questions please