Post-COVID-19 Remobilization of the Membership Plan - Phase III: Resuming Overnight Activities (Bivouacs, Conferences, Encampments, etc)
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Approved: 2 June 2021
Post-COVID-19 Remobilization of the Membership Plan
Phase III: Resuming Overnight Activities (Bivouacs, Conferences, Encampments, etc)
FLWG
Completed 25 May 2021
Template Updated 20 April 2021
COVID-19 Remobilization of the Membership Plan – Phase III This plan has been developed for ____Florida_____ Wing, using the template provided by the Civil Air Patrol National Headquarters to enter Phase III, Resuming Overnight Activities. Additional staffing and resources have been coordinated with _ (other wing or region, if applicable)_, to cover gaps in this wing’s available resources. NOTE: Deviations from the template are authorized, but should be coordinated by contacting the COVID-19 Planning Team at COVID- 19Plans@capnhq.gov. Plan Coordinator and Point of Contact: _Lt Col Luis E. Negrón_ Primary Phone: Primary Email: _Luis.Negron@flwg.cap.gov_ Narrative Summary of Coordination and Events To-Date in _Florida_ Wing: Florida Wing received approval from National Headquarters to move the wing into Phase 2 on 15 April 2021 and since then, the situation in the State has continued to improve at a rapid pace. Florida Wing is submitting this plan in anticipation of meeting the Phase 3 criteria established by National Headquarters in the next week or so. As of the date of this request; the current COVID-19 numbers in the State of Florida are 11.9 daily cases per 100k, an infection rate of 0.84, and a positive test rate of 4.9%. All metrics show a steady downward trend for the past month and 47.6% of the State has received at least the first dose of the vaccine. The State of Florida moved into Phase 3 of the Plan for Florida’s Recovery on 25 September 2020, for all Florida counties and has no travel restrictions in place. The State of Florida has lifted all restrictions on businesses and is allowing them to operate at full capacity, including State parks and theme parks such as the Walt Disney World Resort with limited social distancing protocols. Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing Last Updated: _25 May 2021_ Page 1 of 11 Template Updated 20 April 2021
COVID-19 Remobilization of the Membership Plan – Phase III
Phase III: Resuming Overnight Activities (Bivouacs, Conferences, Encampments, etc)
NOTE: Resuming overnight activities will not be done until Phase III, when most public health restrictions have been lifted, schools & businesses
have reopened, and the forecasted risk is minimal.
Below are the phase III criteria:
- A four-week downward trend in the daily new case count metric (Federal resources have told us that trends that last this long are far less likely to
reverse)
- Daily new case count number should ideally be at 10.0 / 100k population or lower
- Infection rate of 0.9 or lower
- Positive test rate of 5% or lower
Item# Task OPR/Assigned Date Suspense Date Notes
Personnel Tasked Completed
3.1. Verify current state-level guidance allows Lt Col Negrón 05/23/21 The State of Florida has no travel restrictions in place
overnight events to resume and has issued guidance for Organized Youth Activities
that indicates it is safe to send children to organized
youth activities like camps and sports by developing a
process for conducting daily symptom screening and
monitoring. (https://floridahealthcovid19.gov/wp-
content/uploads/2020/05/FL-Summer-Camp-Guidance-
FAQs-5-21-20.pdf)
State parks should be fully opened, including overnight
accommodations.
(https://floridahealthcovid19.gov/plan-for-floridas-
recovery/)
3.2. Consult with staff officers to prepare for Lt Col Negrón 05/02/21 ongoing The FLWG REMOB Team has met with the Summer
overnight activities Encampment Staff and the Wing Conference
Coordinator to ensure all current COVID-19 guidelines
can be met at those locations.
3.2.1. Coordinate with Health Services FLWG/HS 05/10/21 This has been ongoing since Phase I.
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 2 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
Item# Task OPR/Assigned Date Suspense Date Notes
Personnel Tasked Completed
3.2.1.1. Check state and local health guidance FLWG/HS The State of Florida has been at Phase 3 of the Plan for
regarding gatherings Florida’s recovery since September 2020.
(https://floridahealthcovid19.gov/plan-for-floridas-
recovery/)
There are currently no restrictions in place and
businesses may operate at full capacity with limited
social distancing protocols.
State Parks and Theme Parks such as the Walt Disney
World Resort and Universal Orland Resort may operate
at full capacity with limited social protocols.
3.2.1.2. Prepare to communicate with subordinate FLWG/HS 05/23/21 ongoing FLWG/HS has developed a Health Services Newsletter
units on Health Services-related matters to that will be distributed wing-wide to maintain our
continue selected public health measures membership informed on the current status of the
COVID-19 pandemic in Florida
See attachment 2.
3.2.2. Consult with Legal Officer about resuming FLWG/CC 05/23/21 ongoing FLWG REMOB Team had previously engaged with the
overnight activities CAP General Counsel through the COVID 19 National
Team on matters about COVID vaccination or the
negative COVID Test result. We received a response
from Mr. Robles on 04 May 2021 which guided our
Encampment Staff, further followed by the most recent
MEMO from HQ’s dated 18 May 2021 which
addressed most legal concerns.
3.2.3. Coordinate with Director of Safety FLWG/SE 05/10/21 ongoing This has been ongoing since Phase I.
3.2.3.1. Verify proper planning and mitigation tools
are available to staff and units
3.2.3.2. Prepare to communicate with subordinate
units on Safety-related matters
3.2.4. Coordinate with Director of Cadet Programs FLWG/CP 05/10/21 This has been ongoing since Phase I.
3.2.4.1. Prepare recommendations for units FLWG/CP 05/10/21 See attachment 1
regarding overnight activities
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 3 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
Phase III: Resuming Overnight Activities (Bivouacs, Conferences, Encampments, etc; continued)
Item# Task OPR/Assigned Date Suspense Date Notes
Personnel Tasked Completed
3.2.4.2. Prepare bullets for units to incorporate when FLWG/CP 05/10/21 See attachment 2
sending messages to parents about the
resumption of overnight activities
3.3. Query commanders of subordinate units to FLWG/CC 05/10/21 See attachment 1.
verify that local governments do not have Lt Col Negrón
more restrictive social-distancing guidelines
than those at the state level
3.4. Email the CAP COVID-19 Planning Team at
COVID-19Plans@capnhq.gov , and copy the
Region Commander for permission to
reinstate overnight activities
3.4.1. Describe previous coordination accomplished Lt Col Negrón ongoing All coordination is made through the FLWG REMOB
Team via FLWG_REMOB@flwg.cap.gov. The FLWG
REMOB Team meets regularly via Microsoft Teams to
discuss the current situation and coordinate with
NHQ’s and all FLWG Units.
3.4.2. Verify no jurisdictional restrictions are in Lt Col Negrón ongoing This is a daily process.
place from State or Local Governments
3.4.3. Set date to resume overnight activities, this is FLWG/CC Once approved by National Headquarters.
the start of Phase III
3.4.4. Receive approval from the CAP COVID-19
Planning Team to resume overnight
activities. Plan for one-week lead time.
3.5. Publish the date that Phase III will begin to FLWG/CC It Will be published once approval is received from
subordinate units NHQ’s
3.6. Task Wing Director of Safety to
communicate the following to subordinate
units:
3.6.1. Units may use steady-state RM forms to FLWG/SE 05/10/21 See attachment 3.
mitigate local risks
3.6.2. Units continue to consider face coverings, FLWG/HS 05/10/21 See attachment 3.
hand sanitizer, and an emphasis on hygiene
during meetings and activities
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 4 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
Phase III: Resuming Overnight Activities (Bivouacs, Conferences, Encampments, etc; continued)
Item# Task OPR/Assigned Date Suspense Date Notes
Personnel Tasked Completed
3.7. Task Wing Health Service Officer to
communicate the following to subordinate
units:
3.7.1. Health Services will continue to consider FLWG/HS See attachment 3
screening with no-touch thermometers prior
to entry to the meeting or will require
members to take their temperature at home
prior to attending the activity
3.7.2. Health Services will educate members on FLWG/HS See attachment 3
the importance of monitoring their health
and avoiding participation in activities if
sick
3.7.3. Health Services will continue to educate FLWG/HS See attachment 3
members on public health practices such as
emphasizing hygiene, having face
coverings, social distancing for those at
high-risk, and common surface cleaning
3.8. Task Wing Director of Cadet Programs to
communicate the following to subordinate
units:
3.8.1. Units plan to resume formations, drill, and FLWG/CP See attachment 1
other close-distance activities as appropriate
3.8.2. Units draft a local message to parents to FLWG/CP See attachment 2
inform them about what CAP is doing to
keep Cadets safe while they participate in
the resumption of all manner of activities in
Phase III (a return to normal post-COVID-
19 operations)
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 5 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
Phase III: Resuming Overnight Activities (Bivouacs, Conferences, Encampments, etc; continued)
Item# Task OPR/Assigned Date Suspense Date Notes
Personnel Tasked Completed
3.9. Task Wing Director of Operations to
communicate the following to subordinate
units
3.9.1. Identify flight operations permitted during FLWG/A3 05/10/21 See attachment 1
Remobilization Phase III
3.9.2. Identify requirements for Senior and Cadet FLWG/A3 05/10/21 See attachment 1
members to return to flying as required
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 6 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
Attachment 1
HEADQUARTERS FLORIDA WING
CIVIL AIR PATROL
UNITED STATES AIR FORCE AUXILIARY
4040 Crossfield Way, Suite 6
Lakeland, FL 33811
25 May 2021
MEMORANDUM FOR ALL FLWG MEMBERS
FROM: FLWG/CC
SUBJECT: Remobilization of Florida Wing – Phase 3
1) I am happy to announce that we have received approval to move the Wing into Phase 3 of the
Remobilization of the Membership Operational Plan. This allows us to return closer to how we operated
before the COVID-19 pandemic forced us to cease operations over a year ago. Altough, moving into Phase
3 is great news, we must not let our guard down and must provide our members a safe environment in
which we can continue to move forward.
2) Vaccinated members may return to normal activities as they did before the COVID-19 pandemic.
Unvaccinated members must adhere to the most current guidelines as issued by the Centers for Disease
Control and Prevention (CDC).
3) The following activities within the State of Florida are authorized during Phase 3 operations:
a. All previously approved Phase 1 and Phase 2 activities.
b. In-person unit meetings shall return to normal operations with no attendance limits.
Considerations shall be taken to accommodate both vaccinated and unvaccinated members.
c. Overnight events and activities may resume with Wing Commander approval.
d. All flight operations are authorized.
3) Requests for activities not listed in paragraph 3 will be requested by the Squadron Commander through
the chain of command for Wing approval. Group Commanders may send the request to the FLWG
Remobilization Team for assistance and review before submission at flwg_remob@flwg.cap.gov.
4) Unit commanders must verify that local jurisdictions do not have more restrictive social-distancing
guidelines than the State of Florida.
5) the FLWG Remobilization Team will continue to monitor the COVID-19 pandemic and will advise if
the wing needs to revert to any previous phase due to an outbreak of a variant or additional issue that may
affect the safety and wellbeing of our members.
Luis Garcia, Colonel, CAP
Commander
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 7 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
Attachment 2
HEADQUARTERS FLORIDA WING
CIVIL AIR PATROL
UNITED STATES AIR FORCE AUXILIARY
4040 Crossfield Way, Suite 6
Lakeland, FL 33811
25 May 2021
Colonel Luis Garcia, CAP
Headquarters Florida Wing
Civil Air Patrol
Dear Parents,
First and foremost, we hope that you and your loved ones are safe and healthy. We have received
questions from parents about if and how COVID-19 will affect the 2021 FLWG Summer Encampment or
other overnight activities. We know this pandemic has been stressful to many and recognize that socializing
and interacting with peers can be a healthy way for children to cope with stress and connect with others,
particularly after spending quite a bit of time at home. After careful thought and planning, we are excited to
let you know that we plan to overnight activities while following CDC considerations to protect members,
families, and our community.
The health and safety of our members and staff remain our highest priority. Below, you will find a
summary of actions we are taking to help ensure we are lowering COVID-19 risk as much as possible. We
are:
• Intensifying cleaning and disinfection practices within our facilities and premises by ensuring that all
facilities to be utilized will be sanitized before use by our members. Bathrooms will be cleaned and sanitized
routinely. Vehicles will be sanitized thoroughly after each use and sleeping barracks will be sanitized daily.
• Keeping unvaccinated members in small groups of no more than 10 and spacing them out no less than 6ft
from other groups. Following the most recent guidelines from the American Camp Association and the Center
for Disease Control and Prevention, those groups of 10 or less will be designated “household cohorts” as they
will bunk together and will be completely separated from other groups. There will be times that while in their
assigned household cohorts and away from other groups, physical distancing and wearing masks will be
lessened or not required, such as eating, drinking, sleeping, and during health and hygiene times.
• Limiting the number of items that are shared or touched between attendees and staff by utilizing
disposable utensils and containers during meals. Member's belongings will be separated from all others.
• Promoting healthy hygiene practices by teaching attendees the importance of washing their hands with
soap and water for at least 20 seconds, monitoring attendees to make sure they are washing their hands,
providing attendees with hand sanitizer with at least 60% alcohol when they don’t have easy access to soap
and water, encouraging members to cover their coughs and sneezes with a tissue or to use the inside of their
elbow, and posting signs about these healthy habits around the facilities.
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 8 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
• Requesting that staff and attendees wear a cloth face and physically distance if they are unvaccinated. As
a reminder, cloth face coverings should not be placed on anyone who has trouble breathing or is unconscious,
incapacitated, or otherwise unable to remove the cover without assistance.
• If a member does get sick, we have identified an area where they can rest, be watched after, and safely be
isolated from others. We will communicate with parents or caretakers directly and, if necessary, arrange for
the child to be taken to a healthcare facility for care. Because of cohorting, if a member becomes ill and tests
positive for COVID-19, the entire cohort will be also isolated and tested. Pending the results of testing, that
cohort may also be sent home.
We ask that you help us protect the health of members during this time. Anyone who is sick or was sick with
COVID-19 or recently in contact with someone with COVID-19 in the 14 days before any meeting or
overnight activity — including staff, participants, and families— should not attend.
We ask that if eligible, staff, participants, and family members should get fully vaccinated for COVID-19.
Ideally, wait 2 weeks after completing vaccination for COVID-19 before traveling to an overnight activity.
We request that participants, their families, and staff follow guidance for travelers 14 days before arrival to
reduce exposure to COVID-19. Also, unvaccinated participants and staff members should engage in a 2-week
prearrival quarantine that includes physical distancing, mask-wearing when not at home, avoiding
unnecessary travel, and refraining from indoor social gatherings with people outside of their households.
Be on the lookout for symptoms of COVID-19, which include fever, cough, shortness of breath, chills,
muscle pain, sore throat, and loss of taste or smell. Call your doctor if you think you or a family member is
sick.
If you have a specific question about this plan or COVID-19, please contact the Florida Wing Remobilization
Team at FLWG_REMOB@flwg.cap.gov for more information. You can also find more information about
COVID-19 at www.cdc.gov/coronavirus or on CDC’s website for youth and summer camps
(https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/summer-camps.html).
We look forward to seeing you.
Thank you and stay healthy,
LUIS GARCIA, Colonel, CAP
Wing Commander
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 9 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
Attachment 3
Health Services Newsletter
Florida Wing - CAP
4040 Crossfield Way, Suite 6
https://gofloridawing.org/
Florida Wing:
As we return to normalcy and units start to operate as we did COVID Web Links
before the COVID-19 Pandemic was problematic, we must Center For Disease Control and
take steps to ensure that we maintain our members safe and Prevention (CDC)
healthy to prevent a resurgence of the virus. https://www.cdc.gov/coronavirus/2019-
ncov/index.html
This short newsletter aims to provide members, family, and
Civil Air Patrol COVID-19
friends with information concerning the latest guidance from
Information Center
our National Leadership, the Center for Disease Control and https://www.gocivilairpatrol.com/covid-19-
information-cena
Prevention (CDC), and our State.
Florida Wing Covid-19 Center
https://gofloridawing.org/covid-19/
Health and Wellness Florida Department of Health
COVID-19 Response
Unvaccinated members will still be required to wear masks and socially https://gofloridawing.org/covid-19/
distance while at CAP activities. CAP anticipates continuing social
distancing, mask wear, and other protective requirements for these
members, for the foreseeable future to allow for widespread
participation. Important
HSO’s, SE’s, Commander’s and activity directors may discreetly ask about Announcement
vaccine status. No proof nor documentation is required. Unmasked
Fully vaccinated members are no
members should honor and respect the needs or personal choice to
longer required to wear a mask
wear a mask, without recourse. (This means not to ask why, or walk closer
or socially distance themselves
to them than 6 ft, RESPECT is on display here.)
indoors or outdoors while at CAP
As FLWG has done from the beginning, each event should assure activities.
informed decision-making by members, for knowing the risk levels for
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 10 of 11
Template Updated 20 April 2021COVID-19 Remobilization of the Membership Plan – Phase III
themselves and their family, using either the online temperature and
symptom screening or the in-person temperature checks and health
questioning, before being allowed to enter. Remobilization Team
More Important News The Florida Wing Remobilization
Team can be reached via its email:
Risk Management
FLWG_REMOB@flwg.cap.gov
Specific COVID-19 risk management forms have been developed by FLWG REMOB Team Leader
National Headquarters to mitigate local risks and can be found here:
https://www.gocivilairpatrol.com/members/cap-national-hq/safety/risk- Lt Col Luis E. Negrón
assessment-resources/covidrm Luis.Negron@flwg.cap.gov
FLWG Health Services Officer
Included in each risk assessment there should be a focus on COVID‐19
transmissibility risks and all possible mitigation efforts for those defined risks. Capt Catherine Scantlan
This includes the identification of PPE which includes, but is not limited to, Catherine.Scantlan@flwg.cap.gov
face masks, gloves, no‐touch thermometers, hand sanitizer, social
distancing, hand washing, surface cleaning/disinfection, and any other
equipment designated as needed for meetings to reduce the risk of
exposure.
Commanders without Health Service Officers(HSO) assigned, or without
HSO’s present, should delegate the pre‐meeting temperature screenings,
health questioning, and other pre‐meeting steps to their Safety Officer.
Safety Officers will ensure and encourage compliance with PPE use and
health safety measures.
Cleaning
Adequate supplies of PPE, sanitizer, and disinfectant products should be
on hand before any meeting. Members are encouraged to provide their
PPE, but Units should assist with the supply of additional PPE and all other
necessary items.
In most situations, the risk of infection from touching a surface is low. The
most reliable way to prevent infection from surfaces is to regularly wash
hands or use hand sanitizer.
If there has been a sick person or someone who tested positive for
COVID-19 in your facility within the last 24 hours, you should clean AND
disinfect the space, but if able wait 24 hours to do so. If you share a
facility, be respectful and report the situation to the facility management.
Plan Completed By: _Lt Col Luis E. Negrón_ FL Wing
Last Updated: _25 May 2021_ Page 11 of 11
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