MINUTES SPECIAL COUNCIL - SALDANHA BAY MUNICIPALITY 28 JANUARY 2021 AT
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MINUTES
OF THE
SALDANHA BAY MUNICIPALITY
SPECIAL COUNCIL
ON
28 JANUARY 2021
AT
14:00
1SALDANHA BAY MUNICIPALITY
MINUTES OF A SPECIAL COUNCIL MEETING HELD ON THURSDAY, 28 JANUARY
2021 AT 14:00 IN THE COMMUNITY HALL, LANGEBAAN
PRESENT
Alderman O Daniels Speaker
Alderman M Koen Executive Mayor (Chairperson)
Alderman A Kruger
Councillor S Scholtz
Councillor S Mamabolo
Councillor A Truter
Councillor W America
Councillor G Girimane
Councillor J Kotzé
Councillor G Kordom
Councillor E Mankay
Councillor S Mafenuka
Councillor L Mitchell
Councillor T Salman
Councillor M Schaffers
Alderman FJ Schippers
Councillor M Schrader
Councillor G Sipholi
Councillor C van Nooi
Councillor T Rossouw
Councillor ST Vries
Councillor A Williams
OFFICIALS
H Mettler Municipal Manager
G Smith Director: Engineering & Planning Services
C de Kock Director: Economic Development & Strategic Services
S Vorster Director: Finance Services
P Mbaliswana Director: Corporate Services & Public Safety
L Volschenk Director: Community & Operational Services
L Ebersöhn Senior Manager: Legal Services
E Lawrence Communications and Public Relations Officer
D Smit Manager: Client Services & Communications
E Smith Personal Assistant: Executive Mayor
A Meyer Manager: Administrative & Supporting Services
A van Schalkwyk Committee Officer
2INDEX
ITEM NR SUBJECT PAGE
R1/1-21 OPENING 4
R2/1-21 OFFICIAL ANNOUNCEMENTS 4
R3/1-21 LEAVE OF ABSENCE 5
R4/1-21 DECLARATION OF INTEREST WITH REGARDS TO MATTERS 5
FOR CONSIDERATION IN THIS AGENDA
R5/1-21 SECTION 11(4)(a), 52(d), 54(1)(f), 66 AND 72 FOR THE PERIOD 5
ENDED 31 DECEMBER 2020
A: FINANCIAL REPORT
B: TOP LAYER SDBIP PERFORMANCE REPORT (MID-YEAR TO
DECEMBER 2020)
R6/1-21 ADJUSTMENTS BUDGET 2020/2021 – 28 JANUARY 2021 6
R7/1-21 PERFORMANCE MANAGEMENT: 2019/20 FINANCIAL YEAR: 9
ASSESSMENTS: SECTION 57 EMPLOYEES
R8/1-21 REPRESENTATION: COMMITTEE SYSTEM OF COUNCIL AND 10
MAYORAL COMMITTEE AS WELL AS REPRESENTATION ON
OTHER ORGANISATIONS
R9/1-21 AMENDMENT OF CONTRACT IN TERMS OF SECTION 116(3) OF 16
MFMA
R9(a)/1-21 LEASE AGREEMENT WITH SMALL FARMERS Points of
discussion at
the Mayoral
Committee
meeting – no
resolution
required.
R9(b)/1-21 ECONOMIC DEVELOPMENT INITIATIVES OF SBM Points of
discussion at
the Mayoral
Committee
meeting - no
resolution
required.
3R1/1-21 OPENING
The Speaker, Alderman O Daniels opened the meeting by welcoming
everyone present. She requested a minute of silent prayer to ruminate
those who experienced loss and illness. Specific reference was made to
the following:
• Deputy Executive Mayor, Councillor E Vaughan’s husband who was
ill;
• Alderman SJE Steyn who has lost her son and was in hospital for
an operation;
• Councillor A Venter who was ill;
• Councillor M Makwethu was in the Eastern Cape for family affairs;
• Councillor T Khulu was also in the Eastern Cape for family affairs;
• Mr. J Jonkers was in ICU;
• Grief in the community and country as result of the Covid-19
pandemic.
R2/1-21 OFFICIAL ANNOUNCEMENTS
Alderman O Daniels welcomed back all the councillors and wished them all
the best for the year ahead.
The whip of the ANC, Councillor B Mankay informed the meeting that the
ANC declared 2021 as the year of Charlotte Maxeke. Charlotte Maxeke
was the first black South African woman who obtained a Science degree
and was a delegate to the ANC’s founding conference in 1912. The year
would be aimed at unity, renewal and construction. She also expressed
the ANC’s appreciation towards the frontline staff fighting Covid-19 whilst
risking their own lives. She requested the following:
• Feedback on the investigation of the SIU (Special Investigating Unit)
as promulgated in the Government Gazette;
• That SBM played a more active role in supporting poverty alleviation
in the fight against Covid-19.
Councillor T Salman informed the meeting of the mother and daughter who
had been tragically killed in an accident with a train in Vredenburg. He
requested that SBM engage with Transnet regarding the safety risk of
railway transport in a residential area. Mr. H Mettler replied that he had
already engaged with Transnet’s Management Executive, Mr. Lloyd Tobias
in this respect. Councillor T Salman also commented on officials who were
complaining that the Mayoral Committee interfere in the execution of their
duties. He recommended that the complaints be escalated to the
Municipal Manager’s office.
In response to Councillor B Mankay’s question, the Speaker, Alderman O
Daniels replied that the Municipal Manager would inform the meeting of
the details regarding the SIU’s investigation at the end of the meeting.
4R3/1-21 LEAVE OF ABSENCE
Councillor E Vaughan
Alderman SJE Steyn
Councillor T Khulu
Councillor A Venter
Councillor M Makwetu
R4/1-21 DECLARATION OF INTEREST WITH REGARDS TO MATTERS FOR
CONSIDERATION IN THIS AGENDA
None
R5/1-21 SECTION 11(4)(a), 52(d), 54(1)(f), 66 AND 72 FOR THE PERIOD ENDED
31 DECEMBER 2020
A: FINANCIAL REPORT
B: TOP LAYER SDBIP PERFORMANCE REPORT (MID-YEAR TO
DECEMBER 2020)
(5/1/1-12/3; 9/1/1 -31/12/2020)
(Report of the Directorate Finance Services and Directorate Economic
Development & Strategic Services)
(S Vorster; S Roets; T Williams; R Rooms; H Meeding; Z Korasie; A
Gwanya; A Adonis; N Koikanyang; T Karolus; A Martin; Q Jordaan)
This item was voted on as follows: 14 for the recommendation
7 against the recommendation
1 abstained
RESOLVED
Councillor J Kotzé referred to a section of page 9 of the Public Protector’s
report on Saldanha Bay Municipality. The Municipal Manager, Mr. H
Mettler confirmed that he had not yet received the report. Councillor J
Kotzé replied that he would forward the report to the CFO. He further
referred to various matters such as outstanding debt, status of interest
charged and the variance of property rates in the report. He stated that he
would forward his concerns in writing to the Municipal Manager.
Alderman O Daniels requested that Council be copied in on the response
to Councillor J Kotzé’s questions.
Councillor S Vries commented on relief measures to users during
lockdown as well as the percentage capital expenditure.
Councillor T Salman requested the following:
• Clarity on paragraph 3.2.1 of the report;
• Details regarding the comment “revenue source”;
• Covid-19 as cause for non-adherence to targets;
5• Additional information in respect of the staffing vacancies and
targets.
Mr. S Vorster provided clarity on the above questions posed by Councillor
T Salman.
A: FINANCIAL REPORT
i) that the report in terms of section 11(4)(a), 52(d), 54(1)(f), 66
and section 72 of the MFMA report be noted by Council;
ii) that it be noted that the municipality achieved 27% spending
of its capital budget and 39% spending when orders and
requisitions are included;
iii) that Directors ensure that votes are not overspent and where
necessary, savings are identified timeously;
iv) that Directors closely monitor the plans put in place to
improve the levels of capital expenditure to ensure that the
spending target of 95% of the capital budget be achieved;
v) that it be noted that the Final Adjustment Budget is contained
in a separate report to Council;
vi) that it be noted that the signed quality certificate for the
budget statement is included on page 84;
vii) that it be noted that the schedule C statement tables are
included on page 32 to 83 in the attachment to the report.
B: TOP LAYER SDBIP PERFORMANCE REPORT (MID-
YEAR TO DECEMBER 2020)
viii) that the Top Layer Mid-year to December 2020 SDBIP
performance report be noted.
R6/1-21 ADJUSTMENTS BUDGET 2020/2021 – 28 JANUARY 2021
(5/1/1 -2020/21)
(Report of the Directorate Finance Services)
(M Cornett / S Roets)
The CFO, Mr. S Vorster informed the meeting that the adjustment of
targets was an annual process which culminated in the adjustment budget.
He indicated that the Section 11(4)(a), 52(d), 54(1)(f), 66 and 72 report for
the period ended 31 December 2020 should be read together with the
2020/2021 Adjustment Budget. He also stated that the Covid-19 pandemic
had an impact on SBM’s payment ratio and overtime worked. Mr. S
Vorster responded to the questions of the Whip of the ANC, Councillor B
6Mankay relating to the reasons for the deficits and surpluses reflected in
Table 3 (operating expenditure) on page 119 of the report.
Alderman A Kruger informed the meeting that the minutes of the Mayoral
Committee meeting reflected the action plan for the outstanding debt. He
mentioned that contractors were still struggling with the reality of staff
absenteeism due to Covid-19. He congratulated the Finance Directorate
with the effort made to collect outstanding debt amidst the additional
challenges brought about by the pandemic. He informed the meeting that
he had made contact with the Defense Force regarding the outstanding
debt and trust that payment would be forthcoming shortly.
Mr. H Mettler stated that capital expenditure was at 39% year-to-date, but
that real difficulty was being experienced with absenteeism due to protocol
that had to be followed in the incidence of officials and contractors being
exposed to the Covid-19 virus.
Councillor J Kotzé questioned the outstanding debt amount of the Defense
Force. Mr. S Vorster stated that the outstanding debt was R13 000 000-
00, but was reduced to R10 000 000-00 as payment was received.
Electricity would be cut on 3 February 2021 if no further payment was
received.
The meeting was informed that the decrease in contracted services
resulted in a similar increase to employee related cost due to the
cancellation of the security tender by the service provider. This resulted in
the movement of funds from the one line item (contracted services) to the
other line item (employee related cost).
Councillor T Salman enquired whether the tenderer complied with all the
requirements of the tender specifications and whether consequence
management was applied when the service provider defaulted on its tender
requirements. Councillor A Truter stated that SIRA (Security Industry
Regulating Authority) regulated the security industry. Councillor T Salman
stated that Councillor A Truter was out of order as he was not referring to
the regulation of the industry or training, but to the tender requirements.
The Municipal Manager, Mr H Mettler provided the following overview on
the sequence of events following the notice from the service provider that
the tender would be cancelled from their side:
• notice was received at the beginning of lockdown (26 March 2020)
that the tender would be cancelled by the service provider;
• SBM had no alternative at the time, but to remunerate the security
guards;
• In April 2020 SBM experienced the highest incidence of vandalism;
• An attempt was made to first start with a limited bidding process;
• This was not successful as the prices of the tenders were too high;
• A new tender process commenced and the Bid Adjudication
Committee was in the process of evaluating the tenders at the time
of the meeting.
7Mr. H Mettler informed the meeting that when Securimed was appointed,
the appeals received against the tender were referred for external legal
advice. All appeals were dealt with at the time where after the service
provider was appointed as it was compliant to all the requirements of the
tender at the time. In response to Councillor B Mankay’s earlier question
relating to the Special Investigation Unit (SIU), Mr. H Mettler confirmed that
the security tender was under investigation by the SIU.
Councillor G Sipholi expressed his concern relating to the R500 000-00
ward funding in Ward 9 which was initially earmarked for the extension of
the hall and to buy land for the relocation of backyard dwellers. It was
confirmed that the funds were rolled over and that the budget per ward
would be forwarded to Council by the Finance Directorate.
Councillor G Sipholi also requested feedback on the timeframe for the
installation of electricity in respect of the 512 housing project in the ward.
The Infrastructure and Planning Services Directorate, Mr G Smith
explained that the material for the electricity could not be ordered prior to
the IMAP funding being published in the Government Gazette.
Councillor S Mafenuka questioned the inclusion of sidewalks on the budget
and stated that the inputs given by the community requested speed
bumps. Councillor S Mafenuka enquired whether Joe Slovo would be
provided with electricity and made a personal remark towards the
Infrastructure and Planning Services Director in this respect. He was
requested to withdraw this comment and did so.
The Speaker, Alderman O Daniels stated that Council had to bear in mind
that limited resources had to service the municipal area.
Councillor T Salman commented that the budget did not reflect the needs
of the community and its implementation would be ineffective in addressing
these needs.
The Whip of the ANC, Councillor B Mankay requested a meeting with the
Mayor to engage on the budget and the implementation thereof. She
requested clarity on her questions on the employee related cost and the
description of “other” in the detail contained in line items.
It was stated that the Municipal Manager, Mr. H Mettler did respond to the
question relating to the increase in employee related cost and that
additional funding was not being used for remunerating the security
guards. The Chief Financial Officer, Mr. S Vorster explained that National
Treasury list certain items which had to be categorised as “other”
according to the MFMA and GRAP Framework.
The Mayor, Alderman M Koen stated that Councillor B Mankay was
welcome to make an appointment with his office to discuss any concerns
8that the ANC might have on the budget and the implementation thereof.
He presented the Adjustment Budget of 2020/2021 for adoption.
This item was voted on with the following results:
14 for the recommendation
7 against the recommendation
1 abstained
RESOLVED
i) that the report be noted;
ii) that the individual capital projects as contained in the following detail
of the Adjustments Capital Budget for 2020/21, supportive of the B-
Schedules and other annexures to the report, be approved:
• Annexure A1: Summaries Capital Budget;
• Annexure A2: Detail Capital budget per department;
• Annexure A3: Adjustments Capital Budget per ward;
iii) that the funding of the capital budget contained in this report and
annexures to the report be approved;
iv) that the signed quality certificate attached as Annexure “C” to the
report, be noted;
v) that the adjustments budget for 2020/2021 as contained in the budget
schedules in Annexure “D” to the report, be approved and submitted
to National treasury and Provincial Treasury: Western Cape;
vi) that the revised monthly and quarterly service delivery targets and
performance indicators in the service delivery and budget
implementation plan attached as Annexure “E” to the report, be
approved;
vii) that the Adjustments budget and revised SDBIP be made public
within 10 working days after the approval by Council as required in
terms of MBRR 26;
viii) that the revised 2020/2021 Top Layer SDBIP as contained in
Annexure E to the report be approved.
R7/1-21 PERFORMANCE MANAGEMENT: 2019/20 FINANCIAL YEAR:
ASSESSMENTS: SECTION 57 EMPLOYEES
(4/1/3/1)
(Report of the Directorate Economic Development & Strategic Services)
(Q Jordaan)
9Councillor J Kotzé commented on the composition of the Performance
Evaluation Committee and requested a detailed evaluation report. It was
confirmed that the composition of the Performance Evaluation Committee
was prescribed by the Local Government: Municipal Planning and
Performance Management Regulations.
Councillor S Vries commented on the percentage expenditure. He was
corrected by being referred to the fact that the evaluation reflected on the
previous financial year.
Councillor T Salman requested that detailed information be provided on
the performance management for the 2019/2020 financial year and not the
current financial year.
The Whip of the DA, Alderman A Kruger stated that exception was taken
against the fact that his integrity along with the other members of the
Evaluation Committee was questioned. Alderman M Koen supported this
statement and referred to the fact that capital expenditure represented only
one KPI. He further added that he was proud of the Executive
Management Team and the manner in which they executed their role as
leaders of SBM.
Council was informed that the Audit Committee’s feedback on the
performance management for the 2020/2021 financial year would be
submitted to Council.
Councillor T Salman commented that issues of concerns were raised, but
that it was not personal.
This item was voted on with the following results:
14 for the recommendation
8 against the recommendation
RESOLVED
That the report on the 2019/20 annual performance evaluations of the
Municipal Manager and Directors be noted.
R8/1-21 REPRESENTATION: COMMITTEE SYSTEM OF COUNCIL AND
MAYORAL COMMITTEE AS WELL AS REPRESENTATION ON OTHER
ORGANISATIONS
(3/5/6)
(Report of the Directorate Corporate Services & Public Safety)
(A Meyer & A Van Schalkwyk)
RESOLVED
i) that the report be noted;
10ii) that Council resolution R19/12-20 be rescinded and all previous
council resolutions relating to representation on Section 79 and 80
Committees;
iii) that the following amendments be approved.
Section 80 Committee Members
Office of the Municipal Councillor S Scholtz (Chairperson)
Manager Councillor A Williams
Councillor M Schrader
(Council resolution R95/2-18)
Councillor G Kordom
Councillor T Khulu
Councillor T M Rossouw
Corporate Services and Public Councillor A Truter (Chairperson)
Safety Committee Councillor A Williams
Councillor A Venter
Councillor L Mitchell
Councillor B Mankay
Councillor G Girimane
Finance Portfolio Committee Councillor S Mamabolo (Chairperson)
Alderman F Schippers
Councillor M Schaffers
Councillor TL Salman
Councillor J Kotzé
Councillor A Wiliams
Infrastructure and Planning Councillor E Vaughan (Chairperson)
Services Portfolio Committee Alderman F Schippers
Councillor M Schaffers
(Planning has been incorporated
Councillor T Khulu
under the Economic Development
Councillor G Sipholi
and Strategic Services Directorate
Councillor C Van Nooi
from 1 July 2018 in accordance with
Council resolution R11/3-18)
Community and Operational Alderman A Kruger (Chairperson)
Services Portfolio Committee Councillor G Kordom
Councillor W America
Councillor C van Nooi
Councillor M Makwetu
Councillor S Mafenuka
Economic Development and Alderman SJE Steyn (Chairperson)
Strategic Services Portfolio Councillor G Kordom
Councillor A Venter
11Committee Councillor L Mitchell
Councillor T Khulu
Councillor M Schaffers
Councillor ST Vries
Section 79 Committee Members
Section 62 Appeal Councillor L Mitchell (Chairperson)
Committee Councillor M Schaffers
Councillor G Kordom
Councillor BE Mankay
Councillor W Amerilca (Secundus)
Councillor T M Rossouw(Secundus)
Municipal Public Accounts Councillor T Khulu (Chairperson)
Committee Councillor S Scholtz
Councillor G Kordom
(The terms of reference of MPAC is
Councillor M Schrader
included as attachment “D”)
Councillor B Mankay
Councillor A Truter (Secundus)
Councillor L Mitchell (Secundus)
Councillor M Schaffers (Secundus)
Special Committee: Code of Alderman A Kruger (Chairperson)
conduct of Councillors Councillor G Kordom
Councillor S Scholtz
Councillor T Khulu
Councillor B Mankay
Regulatory Committee Alderman O Daniels (Chairperson)
Whips of Parties- DA (Alderman A
Kruger), ANC (Councillor B Mankay),
EFF (Councillor T Khulu), SIA
(Councillor J Kotzé)
Committee: Non-Attendance Alderman O Daniel (Chairperson)
Whips of Parties- DA (Alderman A
Kruger), ANC (Councillor B Mankay),
EFF (Councillor T Khulu), SIA
(Councillor J Kotzé)
* Aesthetics Committee Councillor W America (Chairperson)
Councillor A Venter
Councillor B Mankay
Plus relevant ward Councillor(s)
Alderman SJE Steyn (secundus)
Landfill Site Committee Alderman A Kruger (Chairperson)
Councillor E Vaughan
Councillor G Sipholi
12Councillor C van Nooi
Councillor TM Rossouw
Other committees of Members
Council
Appointment Committee Councillor A Truter
Councillor E Vaughan (Secundi)
Training- and Employment Councillor E Vaughan
Equity Committee (Sub- Councillor M Schrader
Councillor L Mitchell
Committee of Labour Forum)
Councillor A Truter
Councillor G Girimane
Local Labour Forum Councillor E Vaughan
Councillor M Schrader
Councillor L Mitchell
Councillor A Truter
Councillor G Girimane
ICT Committee Alderman SJE Steyn (Chairperson)
Councillor M Schaffers
Councillor A Venter
Saldanha Bay Tourism Alderman SJE Steyn
Organisation Councillor A Kruger
Councillor M Schaffers
Saldanha Bay Water Quality Alderman A Kruger
Trust Committee Councillor A Williams
Councillor TM Rossouw
St Helena Bay Water Quality Councillor S Scholtz
Trust Committee Councillor M Schaffers
Councillor M Makwetu
Councillor ST Vries
Budget Steering Committee Refer to Council Resolution: R7/10-18
attached as Annexure “D” (Special
Council meeting held on 3 October
2018)
Other organisations Members
West Coast Business
Alderman SJE Steyn
Development Centre Official (Municipal Manager or
Representative)
Community Policing Forum: Councillor M Schaffers
Vredenburg Area Councillor L Mitchell
Councillor E Vaughan
13Councillor T Salman
Community Policing Forum:
Councillor A Williams
Saldanha
Councillor G Kordom
Councillor S Mafenuka
Councillor C Van Nooi
Community Policing Forum:
Langebaan Councillor W America
Councillor A Venter
Community Policing Forum:
Alderman F Schippers
Hopefield Councillor M Schrader
Community Policing Forum:
Councillor S Scholtz
St Helena Bay Councillor M Makwetu
IDZ Skills Task Team and Alderman M Koen
Program Alderman SJE Steyn
Councillor B Mankay
West Coast Municipal Alderman A Kruger
Coastal Committee Councillor S Mamabolo
Provincial Local Economic Alderman M Koen
Forum: EDP
Speakers Forum Speaker and Ward Councillors
West Coast Biosphere Alderman A Kruger
(R56/10-17) Councillor M Schrader
Councillor B Mankay (Secundi)
Community Awards Councillor M Schaffers
Committee Alderman SJE Steyn
(R32/6-17)
Sport Advisory Forums Members
Saldanha Bay Sport Advisory Councillor C van Nooi and Councillor B
Forum Mankay
Diazville Sport Advisory Councillor A Williams and Councillor T
Forum Rossouw
Vredenburg Sport Advisory Councillor L Mitchell and Councillor G
Forum Sipholi
Langebaan Sport Advisory Councillor A Kruger and Councillor W
14Forum America
Paternoster Sport Advisory Councillor S Scholtz and Councillor T
Forum Salman
St Helena Bay Sport Advisory Councillor S Scholtz and Councillor M
Forum Makwetu
Hopefield Sport Advisory Councillor M Schrader and Councillor
Forum ST Vries
SALGA Working Groups Members
Capacity Building and Councillor: Cllr. A Truter
Institutional Resilience Secundi: Cllr. A Williams
Working Group: Official: P Mbaliswana
Community Development and Councillor: Cllr. W America
Social Cohesion Working Secundi: Cllr. M Schaffers
Group Official: A du Plessis
Economic Empowerment and Councillor: Ald. SJE Steyn
Employment Creation Secundi: Cllr. M Schrader
Working Group: Official: C Barends
Environmental Planning and Councillor: Ald. A Kruger
Climate Resilience Working Secundi: Cllr. L Mitchell
Official: N Duarte
Group
Governance and Councillor: Ald. M Koen
Intergovernmental Relations Secundi: Cllr. O Daniels
Official: A Du Plessis
Working Group
Human Settlements and Councillor: Cllr. E Vaughan
Municipal Planning Working Secundi: Cllr. M Schaffers
Group Official: R Groenewald
Municipal Finance and Fiscal Councillor: Cllr. S Mamabolo
Policy Working Group Secundi: Cllr. A Williams
Official: M Cornett
Municipal Innovations and Councillor: Ald. M Koen
15Information Technology Secundi: Cllr. S Scholtz
Working Group Official: C de Kock
Public Transport and Roads Councillor: Cllr. E Vaughan
Working Group Secundi: Cllr. M Schaffers
Official: J Jarvis
Water, Sanitation and Waste Councillor: Ald. A Kruger
Management Secundi: Cllr. M Schaffers
Official: G Williams
Other Members
Commissions/committees
Coordinated by SALGA
SALGA Women Commission Councillor: Cllr. S Mamabolo
Secundi: Cllr. TM Rossouw
Western Cape Association of Councillor T Khulu (Chairperson
Municipal Public Accounts MPAC)
Committee meeting
R9/1-21 AMENDMENT OF CONTRACT IN TERMS OF SECTION 116(3) OF
MFMA
(8/1/6)
(Report of the Directorate Finance Services)
(T Williams)
RESOLVED
i) that the contents of the report be noted;
ii) that approval be granted for the extension of tender SBM 42/17/18:
Appointment of a service provider to develop a long-term financial
planning tool and long-term financial plan for the Saldanha Bay
Municipality until 31 December 2021;
iii) that the Municipal Manager be authorised to proceed with the
extension of the contracts if no representations are received;
iv) that a follow-up report to Council be submitted if representations are
received for consideration before the contract is extended.
16The Municipal Manager, Mr. H Mettler provided the following feedback in respect
of the SIU’s investigation:
• the SIU was instructed to investigate SBM on irregularities in respect of the
security tender (SBM 45/17/18), referred to earlier during the meeting;
• the notice of the investigation was published in the Government Gazette of
24 December 2021;
• on 13 January 2021 the SIU visited SBM;
• SBM was subpoenaed to submit the required documents within a
prescribed period;
• Information was submitted timeously;
• the information was collected on 20 January 2021;
• the SIU would be investigating any irregularities and indicated that the
investigation would take approximately two to three months;
• all cost of the investigation would be borne by the SIU;
• SBM declared itself willing to cooperate at all times;
• he briefly referred to the social media allegations relating to the food
parcels and reiterated the feedback already provided to Council at a
previous meeting;
• the investigation relating to the food parcels was finalised and a report
could be expected at any time;
• the cost of the investigation on the food parcels amounted to R186 000
000-00 which was for the account of SBM;
• the Municipal Manager stated this cost was being questioned by SBM.
Items R9(a)/1-21 and R9(b)/1-21 was discussion points at the Mayoral Committee
meeting and did not require consideration by Council at this stage.
The meeting adjourned at 15:35.
Confirmed.
____________________________ _________________
SPEAKER DATE
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