LEADER GUIDE SFC Everglades District
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SFC Everglades District
proudly presents
WeBeLoS Woods 2021
FOLLOW YOUR SCOUTING COMPASS
LEADER GUIDE
hosted at
Camp Owaissa Bauer
17001 SW 264th Street, Homestead, Florida
April 16 – 18, 2021
Note the issue date. New and developing information is
030121
forthcoming. Check Council website for the latest copy.
SFC Everglades District WeBeLoS Woods 2021
LETTER FROM THE CHIEF
WeBeLoS Den Leaders:
On behalf of the planning committee who have filled my
vision with stories, photos, songs, and scout spirit, I want to
welcome you and your WeBeLoS Scouts to WeBeloS Woods
2021. I am new to this event as most of you are and the fact
is I am just as nervous as some of our first year WeBeLoS
as to how this is going to go down. But I can assure you that
with the support of the Everglades District Committee and
local units volunteering here throughout this weekend, what
you are about to experience will be safe, enjoyable, and you
will leave here having minted new memories that will be campowaissabauer.com
shared for generations to come. Getting to today was no
easy feat, and I am thankful for your trust and willingness to participate again in WeBeLoS Woods this year.
This year’s theme is Follow Your Scouting Compass. Just as you lead your Scouts here, from first verbal memos,
adventure loops and pins, to rank completion, this weekend will put it all to application and readiness to make that
final crossover, departing the Cub Scout program on to greater horizons in Scouts BSA.
The transition from Cub Scouts to Scouts BSA is one full of excitement. A child’s mind is filled with lofty dreams,
adventure, and hope. As our youth sharpen their leadership skills, they will learn how to follow, becoming more
aware that their compass serves a greater purpose than geographical navigation. In your final efforts as their Den
Leader, consider using the E.D.G.E. method (Explain, Demonstrate, Guide, Enable) to help guide your WeBeLoS
Scouts on to a troop in Scouts BSA.
The primary purpose of this outing is to:
• Network – WeBeLoS Scouts, Scouts, leaders and parents share and bond,
• Showcase – WeBeLoS Scouts and Scouts showcase their training and skills,
• Exemplify – See others and share part in the meanings of being a Scout,
• Transition – Finalize a WeBeLoS Scout’s plans for continuing on the path toward Eagle, and
• Serve – Serve God and one another.
Secure your spot by registering on Council’s website today. All attendees must register via Council’s website,
https://sfcbsa.org/events/everglades-webelos-woods. Whether you are a Den Leader, WeBeLoS Scout, parent,
family member attending the crossover ceremony, or volunteer (troops, crews, OA, etc.), your registration helps
safeguard the limited capacity enforced by the County law enforcement. Unfortunately, anyone not registered for
this event will be turned away.
Assisting me as Master of Ceremonies during the day on Saturday, April 17 is Michelle Ballinger, Past Chief and
all-around great friend. As my Scouting Compass would have it, I have a schedule conflict on this day that cannot
be moved. Our Planning Committee is top-notch, and I greatly appreciate their many efforts to make this event an
awesome experience for you and your Scouts. If there is anything we can do to help you prepare for this event,
please call me at (502) 445-4728 or send an e-mail to webeloswoodseverglades@gmail.com. See you on the trail.
In God We Trust
Chris Zavatsky
Chief, WeBeLoS Woods 2021
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SFC Everglades District WeBeLoS Woods 2021
TABLE OF CONTENTS
1.0 INTRODUCTION .............................................................................................................................................. 1-1
1.1 YOU WANT TO BE HERE ......................................................................................................................... 1-1
1.2 EVENT LOCATION .................................................................................................................................... 1-1
1.3 SAFETY FIRST – WE CAN DO THIS ........................................................................................................ 1-1
2.0 EXPECTATIONS BEFORE AND DURING THE EVENT ................................................................................ 2-1
2.1 PLANNING COMMITTEE CONTACTS ..................................................................................................... 2-2
3.0 ORDER OF OPERATION ................................................................................................................................ 3-3
3.1 REGISTRATION ........................................................................................................................................ 3-3
3.2 CHECK-IN PROCEDURES ....................................................................................................................... 3-3
3.3 SCHEDULE OF EVENTS / ACTIVITIES ................................................................................................... 3-4
3.3.1 DEN ROTATION SCHEDULE .......................................................................................................... 3-6
3.3.2 GATEWAY / COLORS DISPLAY ..................................................................................................... 3-6
3.3.3 CAMPSITE EVALUATION ............................................................................................................... 3-6
3.3.4 SCOUT’S OWN ................................................................................................................................ 3-6
3.3.5 AWARDS CEREMONY .................................................................................................................... 3-6
3.3.6 CLOSING CEREMONY.................................................................................................................... 3-6
3.4 CHECK-OUT PROCEDURES ................................................................................................................... 3-7
4.0 MISCELLANEOUS........................................................................................................................................... 4-8
4.1 WEBELOS WOODS 2022 ......................................................................................................................... 4-8
4.2 INFORMATION / LOST AND FOUND ....................................................................................................... 4-8
4.3 UPCOMING COUNCIL AND DISTRICT EVENTS .................................................................................... 4-8
4.4 WEBELOS WOODS PAST CHIEFS .......................................................................................................... 4-8
LIST OF TABLES
Table 2-1. AOL Scout Information for Crossover Ceremony ................................................................................ 2-1
Table 2-2. WeBeLoS Woods Planning Committee Contacts ................................................................................ 2-2
Table 3-1. Fee Structure and Availability .............................................................................................................. 3-3
Table 3-2. Schedule of Events / Activities ............................................................................................................. 3-5
Table B-1. Campsite Evaluation Scoresheet ........................................................................................................ 4-5
Table B-2. Gateway Evaluation Scoresheet ......................................................................................................... 4-6
Table B-3. Knots Scoring Sheet............................................................................................................................ 4-9
Table B-4. Tug-O-War Check-In Sheet............................................................................................................... 4-17
ii 030121
SFC Everglades District WeBeLoS Woods 2021
LIST OF FIGURES
Figure 1-1. Camp Owaissa Bauer Location .......................................................................................................... 1-2
APPENDICES
APPENDIX A. POLICY, REQUIREMENTS, AND HEALTH FORMS
A.1 BSA FORM 680-001
A.2 BSA FORM 680-057
A.3 SOUTH FLORIDA COUNCIL COVID QUESTIONAAIRE
APPENDIX B. RULES OF ENGAGEMENT
B.1 GROUND RULES
B.2 CAMPSITE EVALUATION CRITERIA
B.3 GATEWAY EVALUATION CRITERIA
B.4 ACTIVITIES / COMPETITIONS
B.4.1 Knots (hosted by Troop 10)
B.4.2 First Aid Leap Game (hosted by __________)
B.4.3 Stretcher Race (hosted by Troop 23)
B.4.4 Scavenger Hunt with GPS Coordinates (hosted by ______)
B.4.5 Scouts BSA Jeopardy (hosted by _________)
B.4.6 Chariot Races (hosted by ____________)
B.4.7 Skit/Songs (hosted by _________)
B.4.8 Tug-O-War (hosted by _____________)
B.5 AWARDS
B.6 CAMPFIRE DO’S AND don’tS
APPENDIX C. NAVIGATION
C.1 CAMP OWAISSA BAUER MAP
APPENDIX D. LEADER AND VOLUNTEER RESOURCES
D.1 ADULT LEADER CRACKER BARREL
D.2 WEBELOS WOODS BRIDGE
D.3 CROSSOVER CEREMONY SCRIPT
D.4 SATURDAY NIGHT CAMPFIRE / CROSSOVER CEREMONY
iii 030121SFC Everglades District WeBeLoS Woods 2021
ACRONYMS/ABBREVIATIONS
Acronyms/Abbreviations Definition
AOL Arrow of Light
BSA Boy Scouts of America
Crew Venturing is an inclusive program through the Boy Scouts of America for males
and females aged 14 - 21 (or 13 and completed the 8th grade). It's operated
through Venturing Crews, units of youth and advisors that meet on set schedules
and plan activities and events for youth like you!
Council South Florida Council, serving Broward, Miami-Dade, and Monroe Counties.
The program of the Boy Scouts of America is administered through 253 local
councils, with each council covering a geographic area that may vary from a
single city to an entire state. Each council receives an annual charter from the
National Council and is usually incorporated as a charitable organization.
Den A small group of Cub Scouts who are the same gender and in the same grade.
The ideal size is 6 to 8 Cub Scouts. Den Leaders, usually a parent, serves as a
Den Leader.
District Everglades District, serving all units geographically located in Miami-Dade
County south of Coral Way.
Evergladeer
O.A. The National Honor Society of the Boy Scouts of America, composed of Scouts
and Scouters who best exemplify the Scout Oath and Law in their daily lives as
elected by their peers.
Patrol A team of normally six to eight members where Scouts learn skills together,
share responsibilities and take on leadership roles. THE PATROL METHOD. As
a member of a patrol, youth are afforded opportunities that are hard to find
anywhere else.
Ship Sea Scout units – called ships – are established all across the country on
oceans, bays, rivers, and lakes. They provide limitless opportunities and exciting
challenges that you won't find anywhere else. Sea Scouts is a place to grow and
learn, find adventure, and build long lasting friendships
Troop Scouts BSA is the traditional Scouting experience for youth in the fifth grade
through high school. Service, community engagement and leadership
development become increasingly important parts of the program as youth lead
their own activities and work their way toward earning Scouting’s highest rank,
Eagle Scout.
Unit Any of the following: Crew, Pack, Ship, Team, or Troop
WeBeLoS We’ll Be Loyal Scouts
YPT Youth Protection Training
iv 030121SFC Everglades District WeBeLoS Woods 2021
1.0 INTRODUCTION
Welcome to WeBeLoS Woods 2021. This year’s event will be held at Camp Owaissa Bauer north of
Homestead. Camp will open Friday, April 16th at 1700 and conclude Sunday, April 18th by 1300.
1.1 YOU WANT TO BE HERE
WeBeLoS Woods completes your scouting year in mid-April with a variety of competitions for WeBeLoS
Scouts to apply the knowledge and skills they have learned in their advancements and service projects.
The competitions are administered by volunteer units such as Scouts BSA troops, Venturing Scout crews,
and Order of the Arrow members demonstrating the best that scouting has to offer.
This is where WeBeLoS Scouts who have earned the Arrow of Light, the
highest rank in the Cub Scouting program, compete one last time for
their pack before taking part in the Crossover Ceremony on Saturday
night. Make sure to invite family and friends as they will not want to miss
this moving ceremony.
1.2 EVENT LOCATION
Located at 17001 SW 264th Street, Homestead, Florida, Camp Owaissa Bauer is owned by Miami-Dade
County and operated by the Parks, Recreation, and Open Spaces (PROS) Department. Figure 2-1
provides a marker for the location.
Park Description
Come and explore one of Miami-Dade County Park's hidden treasures, Camp Owaissa Bauer, special
activity area of the Miami-Dade County Parks, Recreation and Open Spaces Department, is designed for
large-group camping and is located near Homestead, Florida. It is complete with buildings and facilities to
accommodate a total of 160 cabin campers and up to 200 tent campers for overnight and extended period
camping. The camp is available to organized groups up to one year in advance by contacting the Camp
Manager's office.
1.3 SAFETY FIRST – WE CAN DO THIS
Nothing has been more routine in planning this event than thinking of your safety and those with whom you
will come into contact after this event. With more than a year since the COVID-19 pandemic began, a new
understanding has evolved regarding Scout Law No. 11. Please review all of Appendix A to familiarize
yourself with the procedures for attending this event. I do not believe you will find anything to be
unrecognizable, but it is important that we uphold the regulations so everyone can mint joyous memories.
1-1 030121SFC Everglades District WeBeLoS Woods 2021
Figure 1-1. Camp Owaissa Bauer Location
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2.0 EXPECTATIONS BEFORE AND DURING THE EVENT
Expect to contact the WeBeLoS Woods Planning Committee before the event with any ‘special needs
and/or concerns’ (i.e. accessibility for handicapped participants, issues with storage pod, etc.).
Expect to review and understand this Leader Guide thoroughly and ask questions in a timely manner.
Expect that this leader guide will be updated multiple times prior to the start of the event. Changes will be
issued identifying content removed and content added. Look for the date of issue in the lower-right corner
of each sheet (i.e. 022821).
Expect that Camp Owaissa Bauer will open on Friday, April 16th at 1700 for check-in. The crew leader
must check in and will receive the campsite assignment at that time. Please inform your WeBeLoS Scouts’
parents that they cannot individually check-in and they CANNOT just drop their child off and leave. All
WeBeLoS Scouts must be supervised at all times by a minimum two adults, one of which being current on
their Youth Protection Training (YPT).
Expect that ALL UNITS MUST check in at the Registration Site in order to:
1. Finalize registration counts and payments (you must have proof of payment).
2. Register your crews and receive their rotation assignments and armbands.
Expect zero vehicular access to the campsites with one exception to vehicles towing trailers. Motor
vehicles may park in the southeast corner of the property where directed by volunteer staff. The distance
between the parking area and the camping area is just over one football field in length. We are expecting
many WeBeLoS Scouts and Scouters to attend the event and we want to provide a safe environment for
all. Trailers will be allowed to remain in the unit’s designated campsite. Campers and Volunteers bringing
trailers are to request vehicular entry in writing by Friday, April 9th by sending an e-mail to
WeBeLoSWoodsEverglades@gmail.com.
Expect that no vehicles will be allowed to park at the campsite, all vehicles must be parked in the
designated parking area. The interior parking lot is designated for staff and handicapped parking.
Expect that each Unit should be prepared to cook their own meals.
Expect that the boys and girls will not complete any “Adventure” this weekend.
Expect to adhere to the rules and order of operations. Respect all persons and the roles they serve.
Expect to provide the information in Table 3-1 regarding your Arrow of Light (AOL) Scouts for the bridge
crossover.
Table 2-1. AOL Scout Information for Crossover Ceremony
Den Leader AOL Scout Pack No. Crossing to Patrol Scoutmaster’s
Name Name Troop No. / Leader’s Name
Patrol Name Name
2-1 030121SFC Everglades District WeBeLoS Woods 2021
Expect that, due to limited capacity, County law currently prohibits exceeding a maximum of 250 people at
Camp Owaissa Bauer at any one time. Also restricted is the number of people that can register for and go
camping; no more than 80 people may camp at this event. All attendees are to register for this event via
https://sfcbsa.org/events/everglades-webelos-woods. Early bird rates will expire on at the end of March 26
and all registration will close at the end of April 9. All attendees includes WeBeLoS Scouts, parents,
Planning Committee staff, Volunteers, day-goers, campfire visitors, and anyone else not identified that will
step foot on this property during this event must register.
Expect that Volunteers are comprised of Troops, Crews, and Order of the Arrow members. They, along
with the WeBeLoS Woods planning committee members, deserve our praise and appreciation for aiding in
the success of this event. Volunteers are recognized in this book where aid is being received. I encourage
your Scouts to meet with all of them. We are strengthened by the bonds built and kindled by every one of
us. Be sure to share part in this.
Expect that all Troops in Everglades District are invited to set up a demonstration or display at this event.
Expect that all Scouts, regardless of rank, are expected to wear the complete Class A uniform during all
camp-wide gatherings at the flagpole.
Expect that ‘Leave No Trace’ begins with you. Be the example for others and ask them to help pick up
along the way. Everyone will help! This will allow your checkout procedures to go smoothly. �
2.1 PLANNING COMMITTEE CONTACTS
All written correspondence should be sent to the WeBeLoS Woods 2021 Planning Committee at
webeloswoodseverglades@gmail.com. Table 3-2 provides a list of key contacts before, during, and after
WeBeLoS Woods 2021.
Table 2-2. WeBeLoS Woods Planning Committee Contacts
Title Name Contact
Chief Chris Zavatsky (502) 445-4728
Asst. Chief Michelle Ballinger (305) 582-0895
Medicine Man Dan Wall (305) 546-5942
Evergladeer JD Anson (305) 297-9731
Evergladeer Beatrice Martinez (305) 799-6399
Evergladeer Anna Brown (305) 725-9377
Evergladeer Jeff Jacobs (305) 519-6132
Evergladeer Linda Fredrick (305) 302-8611
Evergladeer Michelle Jacobs (305) 281-1118
Advisor / Administrator Peggy Durbin (305) 364-0020
Executive Jeff Berger (305) 364-0020
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3.0 ORDER OF OPERATION
3.1 REGISTRATION
All persons attending this event are REQUIRED to register in advance through the South Florida
Council website, https://sfcbsa.org/events/everglades-webelos-woods. Due to limited space and
increased safety regulations, advance registration secures your place for attending this event.
As of this draft, the County will allow up to 250 people on the property for this event. No more than 80
people can stay overnight for camping. Approximately 150 people will be able to register for the day and
campfire. The event will be run by approximately 90 volunteers.
Be sure to provide an email and phone number where we can contact you. We will be following up on
groupings and photo releases.
Family members and younger Cub Scouts will NOT be admitted except for attending the campfire and
crossover ceremony. This is an event for WeBeLoS Scouts only, supported in person by parents, leaders,
and volunteers.
Fees
With the exception of volunteers, every attendee must pay the registration fee to enter the property. The
fee structure and availability for registration is presented in Table 4-1.
Table 3-1. Fee Structure and Availability
Registration Type Early Bird Rate1 Regular Rate2 Spots Available3
Youth Camper – 2 Nights $25 $35
80
Adult Camper – 2 Nights $25 $35
Youth Day / Campfire Attendee $10 $15
80
Adult Day / Campfire Attendee $10 $15
Volunteer $0 $0 90
1. Registration deadline is end of day on March 26, 2021.
2. Registration deadline is end of day on April 9, 2021.
3. Limited capacity at Camp O.B. is subject to change without communication from the Committee.
No walk ups will be accepted this year. We will be very structured with the specific scouts and number,
please make sure your Scouts and parents register as soon as possible.
Any questions or special arrangement needs should be emailed to webeloswoodseverglades@gmail.com
and Peggy.Durbin@scouting.org.
3.2 CHECK-IN PROCEDURES
Check-in times are scheduled for Friday evening from 1700 to 2200 and will run throughout Saturday from
0700 to 2100.
Prior to arrival, attendees will need to update their medical forms and e-mail to
webeloswoodseverglades@gmail.com. On the day of arrival, all attendees must submit their BSA health
3-3 030121SFC Everglades District WeBeLoS Woods 2021
check forms for check-in. Additionally, all attendees must complete a temperature check before they may
proceed to the parking area. Vehicles may only go to the parking area and nowhere else. Appendix A
provides copies of the medical and health check forms needed.
Figure 3-1 provides a map of the vehicular path when entering the park to complete health screenings and
check-in.
All attendees will be placed into groups of up to 10 people. This will be your “Den” for the weekend and
you are not to co-mingle with other dens.
3.3 SCHEDULE OF EVENTS / ACTIVITIES
Table 3-2 provides a complete schedule of events and activities for the duration of the weekend.
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Table 3-2. Schedule of Events / Activities
Day / Time Description Report to:
1700 – 2200 Check-In Procedures Main Gate
1700 Main Gate is open Main Gate
1900 – 2100 Dinner and campsite setup Camp Area
Friday
1700 – 2200 Gateway building TBD
2200 Cracker Barrel (adult leaders and den chiefs) TBD
2200 Taps / Quiet time
2200 Main Gate is closed
2300 Lights out
0630 First Call / Reveille
0630 Breakfast Camp Area
0630 – 0800 Gateway building TBD
0700 – 2100 Check-In Procedures Main Gate
0800 Opening Ceremony Flagpole
0900 – 1200 Activities Parade Field /
0900 – 1000 Gateway inspections TBD
1200 – 1300 Dinner At last activity
1245 Afternoon instructions Flagpole
Saturday
1300 – 1400 Campsite Inspections Camp Area
1300 – 1600 Activities Parade Field /
1630 Tug-O-War Showdown Parade Field
1700 – 1830 Supper TBD
1745 – 1930 Scout Cast Iron Chef Dessert Competition TBD
1930 – 2000 Torchlight parade Trails
2000 – 2100 Campfire / Bridging Ceremony / Closing TBD
2100 – 2200 Daytime attendees disperse
2200 Cracker Barrel (adult leaders and den chiefs) TBD
2200 Taps / Quiet time
2200 Main Gate is closed
2300 Lights out
0630 First Call / Reveille
0630 Breakfast Camp Area
0800 Scout’s Own Fire ring
Sunday
0830 Morning flag, awards ceremony, dismissal Flagpole
0900 Break camp Camp Area
1000 Checkout Procedures Camp Area /
1200 Depart Camp Owaissa Bauer1 Main Gate
1. With appropriate discharge papers.
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3.3.1 DEN ROTATION SCHEDULE
To be announced.
3.3.2 GATEWAY / COLORS DISPLAY
All Units must build a wooden gateway entrance to the Unit area. The gateway must include a flagpole,
which will fly the flags of the United States of America and your Pack flag. More than one flagpole and flag
is allowed.
Gateways are YOUTH MADE – make the gateway manageable by the youth in the unit. Adults may not
give help or guidance with the gateway.
Cub Scout gateways should be high enough for the WeBeLoS Scouts to pass through. A 2- foot area next
to the gateway will be allowed as side entrance for the adults in the unit.
NO HOLES WILL BE PERMITTED.
3.3.3 CAMPSITE EVALUATION
All units that will be camping are to participate in this event and show everyone that your Pack can set up
a model campsite. For reference, a sample layout is provided which meets current regulations for physical
separation and food preparation.
WeBeLoS Woods volunteers will evaluate the campsites. Visitations may occur at any time within the
allotted time for inspection on Saturday. You are encouraged to keep your campsite in tip top condition.
The reviewers will be evaluating the campsites based on the criteria included in Appendix D.
Packs may use “low impact” camping methods such as fire extinguishers rather than fire buckets. Fire
suppression devices should be placed at a minimum in the camp kitchen / cooking area and in an easily
accessible area of the campsite. Two fire buckets per tent may be substituted.
In true Scout patrol style, there should be a separate kitchen for each color band (den) area.
Please encourage your WeBeLoS Scouts to utilize the patrol method during this event so that they can
further practice the methods of Scouts BSA.
3.3.4 SCOUT’S OWN
Be there in l be Class “A” uniform.
Attendance is mandatory. Immediately following the Scouts’ Own, we will proceed with the Closing
Ceremony and the presentation of awards.
3.3.5 AWARDS CEREMONY
Details forthcoming.
3.3.6 CLOSING CEREMONY
There will be no checkouts or departures prior to the conclusion of the closing ceremony.
Additional details forthcoming.
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3.4 CHECK-OUT PROCEDURES
In order to ensure an orderly check out process, please observe the following guidelines:
• The same rules that were followed on Friday night for vehicles in the campsite will be in effect.
Only one vehicle at a time in the campsites. Your cooperation will ensure that no one gets hurt
during this hectic period.
• Do not begin to take your campsite down until AFTER the Closing Ceremony is complete. No one
will be allowed to check out until after the Closing Ceremony.
• After your campsite is dismantled and all gear and trash has been removed, request a campsite
inspection at the registration area. Once your campsite is approved, bring the passcode to
registration to receive your check out packet.
• All trash must be placed in the dumpster or taken out. Please flatten all boxes, water jugs, or any
other bulky materials. In other words, “Smash that Trash”. PLEASE, no broken tents, gateway
materials or skit props in the dumpsters…we don’t have the room.
• In the event that the dumpsters are full, please be prepared to haul your garbage out of the
campgrounds. No garbage will be left behind.
• NO GARBAGE MAY BE PLACED ON THE OUTSIDE OF THE DUMPSTERS AND THE LIDS
AND SIDE DOORS MUST BE PROPERLY CLOSED.
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4.0 MISCELLANEOUS
4.1 WEBELOS WOODS 2022
To be announced.
4.2 INFORMATION / LOST AND FOUND
Lost and found will be located at the flagpole.
4.3 UPCOMING COUNCIL AND DISTRICT EVENTS
4.4 WEBELOS WOODS PAST CHIEFS
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APPENDIX A. POLICY, REQUIREMENTS, AND HEALTH FORMS
Last updated September 22, 2020, this Council policy may be amended as new guidance is issued by our
state, local governments, and healthcare experts. The following is a summary of Council’s most recent
COVID-19 policy following the Florida and County Department of Health information.
Groups of 10 or fewer participants are now permissible for activities if the sanitization and other guidelines
are followed. Groups of 10 or fewer participants are now permissible for overnight camping. Multiple
groups may attend that do not co-mingle.
Participants with significant health conditions are free to participate in events that comply with the guidelines
in this policy provided, the volunteer has a current physical with BSA Form 680-001 Parts A, B and C
completed (see section near the end of this policy entitled “Vulnerable Populations”).
Council, District, or Unit Activities and Events
1. While many businesses and other events are opening, we continue to encourage districts and units
to hold activities virtually. However- you may meet in person.
2. If a Council, District, or Unit meeting or event cannot be effectively held on a remote basis or if an
“in person” meeting is preferable, such activities or events can occur if all the following requirements
are followed:
a. A maximum of ten Participants may gather together in one group.
b. For clarity, more than ten Participants may attend a meeting or event.
c. All groups with a maximum of ten Participants must be at least six feet from all other groups.
d. Inside the group of ten or less, each individual should maintain the social distancing
requirement.
e. The scout professional and the Council, District or Unit volunteer in charge of the meeting
must ensure that the social distancing requirement is followed.
f. The six-foot requirement for groups can be briefly ignored when multiple Participants are
arriving or if a transition is required.
g. For example, it may take a few minutes to separate Participants into different groups that
are six feet apart.
h. Please do not use this as an excuse to willfully ignore the social distancing
requirement.
i. Set up check-in lanes that allow for Participants to maintain a six-foot gap.
j. When forming groups of ten or less, youth protection policies apply — including two deep
leadership, age, and gender of youth, etc.
3. The Council, District or Unit volunteer in charge of the meeting or event (or his or her designee)
must sanitize high touch areas before the meeting or event begins.
a. For example, doorknobs, tables, and other areas that are regularly touched must be wiped
down and disinfected prior to the arrival of others.
b. If a bathroom will be used, the bathroom must also be disinfected- sanitized before the
arrival of others.
c. Sanitation efforts will need to be coordinated with the organization that is allowing use of
its facilities.
i. Adults should be in charge of sanitation efforts.
ii. If a youth or youths will be sanitizing, adult Participants, following youth protection
policies, should supervise the sanitation efforts.
iii. The Council or District volunteer in charge should ensure hand sanitizer or other
hand washing supplies are available.
030121SFC Everglades District WeBeLoS Woods 2021
iv. Do NOT assume the facility will have these supplies.
4. Handshakes or other, person to person contact should not occur.
5. Avoid sharing any tools or equipment among attendees (e.g., sign-in sheets, clip boards and pens
that are passed from person to person).
6. Facial covering or masks MUST be worn.
7. Participants with any COVID-19 symptom may not attend the meeting or event.
a. If within the prior 14 days an attendee has been in contact with anyone with these
symptoms, the attendee may not attend the meeting or event.
b. Prior to entering the meeting or event area, the Council or District volunteer in charge or
the scout professional in attendance, (or his or her designee) should ask this question orally
to all participants or hand out a written COVID Questionnaire Form each attendee asking
these same questions.
c. COVID-19 symptoms include temperatures greater than 100.4 degrees, cough, shortness
of breath, difficulty breathing, or other respiratory symptoms or at least two of the following
symptoms: chills, repeated shaking with chills, muscle pain, headache, sore throat, or new
loss of taste or smell.
d. If the event or meeting is scheduled to last more than four hours, each attendee should
have his or her temperature taken with an infrared thermometer upon arrival at the meeting
to ensure no one in attendance has a fever over 100.4 degrees.
e. Avoid bringing food to these activities. Otherwise, the Council, District or Unit volunteer
must ensure all food related requirements are followed provided by the Department of
Health. Pay particular attention to Safe Food Handling. Food preparation staff should use
masks and gloves. Minimize all those in contact with preparing food. Avoid cross
contamination. Use Grab and Go Meals prepared when possible. Avoid Buffet or Family
Style serving. Encourage cooking and eating of meals within the group size of ten.
f. The Council, District or Unit Participants should have masks, gloves and other personal
protective equipment available and as appropriate to the function and location of the
meeting or event.
i. For example, at a Pinewood Derby event where a few people are checking in all
participants, such Participants may be provided masks and gloves if available and
if deemed appropriate. It is best to request that each person is asked to provide
their own personal protective equipment
Unit Camping or Approved Overnight Activities
1. Individual units may hold overnight camps of less than 72 hours. These camps may be held at the
Council owned or leased properties and other approved facilities.
2. Unit camping must be carefully structured to avoid being classified as a summer camp or overnight
summer camp. A summer camp is defined as “any entity offering organized sessions of supervised
recreational, athletic or instructional activities held between school terms. An “overnight summer
camp” is any summer camp where attendees remain overnight at the camping
facility. Substantially, more restrictive sanitation and other requirements apply to overnight summer
camping and to summer camps. For example, current COVID-19 testing is required for all
participants in outdoor summer camps. (This designation does not pertain to your weekend
camping events).
3. To ensure social distancing requirements, we are reducing the maximum capacity at our Council
camps effective June 12, 2020 through November 10, 2020. During this time, the maximum
capacity at each camp and at each campsite within the camp is reduced by 50%. Reservations
must be made by contacting Cliff Freiwald at Cliff.Freiwald@Scouting.org.
030121SFC Everglades District WeBeLoS Woods 2021
4. Units using the Council’s camps must adhere to the following requirements. We realize this list is
lengthy. The list is derived from the mandates we are required to follow. Please follow these
requirements when camping so we can have a safe environment available for a unit’s overnight
camping.
5. As part of making a reservation to camp, the unit leader is agreeing to follow all provisions of this
policy and is responsible for ensuring others follow the policy. If a until leader has any questions
about the policy, please contact your district executive or other scout professional.
6. Groups can only have a maximum of ten Participants. Multiple groups may share a campsite and
facilities at our Council camps provided each group is at least six feet from all other groups.
a. For example, a Troop with 35 scouts and adult Participants can share the same
campground composed of three or more groups (each comprised of 10 or fewer
Participants) if there is sufficient room for each group to be at least six feet apart from all
other groups. Once a group is formed, absent an emergency or other unexpected event,
the group should remain as a group the entire campout (i.e., no exchanging Participants
among groups).
7. Events held during the unit campout must not result in a gathering of more than ten Participants
within six feet of another group.
8. Care must be taken during other gatherings such as a flag raising or lowering, patrol or den events,
camp events, free time, scoutmaster minutes, etc. If unit leaders are not able to maintain social
distancing at all times, the unit leader should end the overnight campout immediately.
9. When forming groups of ten or less, youth protection policies apply — including two deep
leadership, age, and gender of youth, etc. At camp, the buddy system still applies. Buddies must
be part of the same group.
10. The six-foot requirement for groups can be briefly ignored when multiple Participants are arriving
or a group is in transit.
a. For example, one group can pass another group on a camp trail. However, no lingering
should occur. Please do not use this as an excuse to willfully ignore the social
distancing requirement.
11. At the beginning of each day, the unit leader or his or her designee must remind all campers of the
social distancing requirements and hand washing guidelines.
12. The unit leader (or his or her designee) must assume sanitizing obligations for the campground
and the camp facilities that are used.
a. Do not assume tents or other sleeping structures provided by any camp facility are
sanitized.
b. Similarly, leaders cannot assume restrooms or other camp buildings are sanitized.
13. Leaders must arrange for sanitizing supplies that will be used by all campers during the event or
campout. DO NOT assume the camps will have sufficient sanitation supplies.
14. Leaders should encourage Participants to bring their own hand sanitizer or other hand washing
supplies. Regardless, leaders of the campout should plan well in advance to ensure adequate
hand washing is available for all participants.
a. Unit leaders should remind and encourage all participants to wash their hands for at least
twenty seconds multiple times each day.
b. Handwashing must occur after use of any restroom facility and during snack breaks or
meal breaks.
15. Leaders must completely sanitize bathrooms each morning with at least one additional sanitizing
effort every 4 hours during the day and at other times as necessary. Overnight sanitization between
11PM and 6 AM is not required.
a. Leaders must sanitize high touch areas and surfaces during the day.
b. Sanitation efforts can be coordinated with other units using the camp.
030121SFC Everglades District WeBeLoS Woods 2021
c. Adults should be in charge of sanitation efforts.
d. If youth will be sanitizing, adult Participants should supervise the sanitation efforts. Please
follow youth protection protocols. Handshakes, or other, person to person contact is
prohibited.
e. Facial covering or masks are required unless you may distance over twenty feet from one
another. Unit leaders should ensure all participants provide their own face covering
16. Masks are not optional – wear them.
17. It is recommended that each participant in the campout should have his or her temperature taken
using infrared (no touch) thermometers.
a. Unit leaders or parents/guardians should take temperatures before leaving for camp.
b. Additional temperature testing may occur each morning and each evening. Participants
with a fever over 100.4 degrees or who exhibit symptoms of COVID-19 will not be allowed
to remain in camp.
c. COVID-19 symptoms include temperatures greater than 100.4 degrees, cough, shortness
of breath, difficulty breathing, or other respiratory symptoms or at least two of the following
symptoms: chills, repeated shaking with chills, muscle pain, headache, sore throat, or new
loss of taste or smell.
d. Unit leaders must prepare a quarantine area where scouts or other Participants who show
symptoms of COVID-19 can remain separate from all others until a parent or other
individual can drive the scout home.
i. Any individual exhibiting COVID-19 symptoms must be separated from the group
immediately and must leave camp as soon as possible.
ii. Youth protection protocols apply at all times.
18. Prior to a campout and again when leaving for the campout, the unit leader must communicate to
each parent or guardian of a scout attending the campout and to each adult volunteer attending
the campout that the scout or adult is NOT permitted to attend the campout if they have been
diagnosed with COVID-19, have exhibited symptoms of COVID-19 or had contact with a person
that has or is suspected of having COVID-19 within the past fourteen days.
19. Parents or guardians dropping off or picking up youth must remain in their cars.
a. To the extent practicable, unit leaders should establish staggered drop off and pick up
times.
b. Hand sanitizer should be provided to youth and volunteer adults, at the drop location, if
practicable.
c. Unit Leaders should pre-screen each participant prior to departing for the campout to
ensure no participant is displaying symptoms of COVID-19.
20. Unnecessary visitors should not visit the unit during the campout.
21. Do not use camp facilities that you cannot regularly sanitize or ensure have been sanitized. Do not
have person to person interaction with other units camping at the same campground.
a. Sanitize shared facilities regularly.
22. Each camper’s belongings should be stored separately (e.g., in their tent).
a. Belongings should not be commingled.
b. Discourage sharing of items such as flashlights, camp tools, etc.
c. Do Not over crowd tents or sleeping facilities. One person per tent is always preferable
unless it is family members from the same home
23. To the extent possible, allow only one group at a time to use camp equipment.
a. Sanitize the camp equipment after such use and before the use by another group.
b. If the unit permits swimming (following all swimming guidelines of the camp and of the
BSA), each group may swim only once each day. Swimming times should be staggered
to avoid crowding at the swimming location.
030121SFC Everglades District WeBeLoS Woods 2021
c. If a unit vehicle is used to transport youth or a parent transports other youth in addition to
their own, the vehicles must be sanitized before and after each use.
d. The unit leader should provide masks, gloves and other personal protective equipment as
available and as appropriate to the function and location of the Participants.
e. For example, if an adult leader were required to temporarily interact with multiple groups
of campers, that leader should be provided or use their own personal protective equipment
(such as a mask) when interacting with the other groups.
YouTube link for COVID Camping Information
https://www.youtube.com/watch?v=cOfgFDr8QT8
Health Forms
All attendees will need to complete the following forms ahead of their arrival.
1. BSA Form 680-001 – Medical forms
2. BSA Form 680-057 – Model COVID-19 Pre-Event Medical Screening Checklist
3. South Florida Council COVID Questionnaire
Item 1 is to be submitted to and reviewed by the den leader. Items 2 and 3 are to be hand-delivered at
check-in.
A copy of each form is provided under this appendix for your convenience.
030121SFC Everglades District WeBeLoS Woods 2021
A.1 BSA FORM 680-001
030121Part A: Informed Consent, Release Agreement, and Authorization A
Full name: ____________________________________________ High-adventure base participants:
Expedition/crew No.:________________________________________________
Date of birth:__________________________________________ or staff position:____________________________________________________
Informed Consent, Release Agreement, and Authorization
I understand that participation in Scouting activities involves the risk of personal injury, including I also hereby assign and grant to the local council and the Boy Scouts of America, as well as their
death, due to the physical, mental, and emotional challenges in the activities offered. Information authorized representatives, the right and permission to use and publish the photographs/film/
about those activities may be obtained from the venue, activity coordinators, or your local council. videotapes/electronic representations and/or sound recordings made of me or my child at all
I also understand that participation in these activities is entirely voluntary and requires participants Scouting activities, and I hereby release the Boy Scouts of America, the local council, the activity
to follow instructions and abide by all applicable rules and the standards of conduct. coordinators, and all employees, volunteers, related parties, or other organizations associated
with the activity from any and all liability from such use and publication. I further authorize the
In case of an emergency involving me or my child, I understand that efforts will be made to reproduction, sale, copyright, exhibit, broadcast, electronic storage, and/or distribution of said
contact the individual listed as the emergency contact person by the medical provider and/or photographs/film/videotapes/electronic representations and/or sound recordings without limitation
adult leader. In the event that this person cannot be reached, permission is hereby given to the at the discretion of the BSA, and I specifically waive any right to any compensation I may have for
medical provider selected by the adult leader in charge to secure proper treatment, including any of the foregoing.
hospitalization, anesthesia, surgery, or injections of medication for me or my child. Medical
providers are authorized to disclose protected health information to the adult in charge, camp Every person who furnishes any BB device to any minor, without the express or implied permission
medical staff, camp management, and/or any physician or health-care provider involved in of the parent or legal guardian of the minor, is guilty of a misdemeanor. (California Penal Code
providing medical care to the participant. Protected Health Information/Confidential Health Section 19915[a]) My signature below on this form indicates my permission.
Information (PHI/CHI) under the Standards for Privacy of Individually Identifiable Health Information,
45 C.F.R. §§160.103, 164.501, etc. seq., as amended from time to time, includes examination
findings, test results, and treatment provided for purposes of medical evaluation of the participant, I give permission for my child to use a BB device. (Note: Not all events will include BB devices.)
follow-up and communication with the participant’s parents or guardian, and/or determination of
the participant’s ability to continue in the program activities. Checking this box indicates you DO NOT want your child to use a BB device.
(If applicable) I have carefully considered the risk involved and hereby give my informed consent NOTE: Due to the nature of programs and activities, the Boy Scouts of
for my child to participate in all activities offered in the program. I further authorize the sharing America and local councils cannot continually monitor compliance of program
of the information on this form with any BSA volunteers or professionals who need to know of participants or any limitations imposed upon them by parents or medical
medical conditions that may require special consideration in conducting Scouting activities. providers. However, so that leaders can be as familiar as possible with any
limitations, list any restrictions imposed on a child participant in connection with
With appreciation of the dangers and risks associated with programs and activities, on my programs or activities below.
own behalf and/or on behalf of my child, I hereby fully and completely release and waive
any and all claims for personal injury, death, or loss that may arise against the Boy Scouts List participant restrictions, if any: None
of America, the local council, the activity coordinators, and all employees, volunteers,
related parties, or other organizations associated with any program or activity. ________________________________________________________
I understand that, if any information I/we have provided is found to be inaccurate, it may limit and/or eliminate the opportunity for participation in any event or activity. If I am participating at
Philmont Scout Ranch, Philmont Training Center, Northern Tier, Sea Base, or the Summit Bechtel Reserve, I have also read and understand the supplemental risk advisories, including height
and weight requirements and restrictions, and understand that the participant will not be allowed to participate in applicable high-adventure programs if those requirements are not
met. The participant has permission to engage in all high-adventure activities described, except as specifically noted by me or the health-care provider. If the participant is under the age of 18, a
parent or guardian’s signature is required.
Participant’s signature:_____________________________________________________________________________________________ Date:_______________________________
Parent/guardian signature for youth:___________________________________________________________________________________ Date:_______________________________
(If participant is under the age of 18)
Complete this section for youth participants only:
Adults Authorized to Take Youth to and From Events:
You must designate at least one adult. Please include a phone number.
Name: __________________________________________________________________ Name: __________________________________________________________________
Phone: __________________________________________________________________ Phone: __________________________________________________________________
Adults NOT Authorized to Take Youth to and From Events:
Name: __________________________________________________________________ Name: __________________________________________________________________
Phone: __________________________________________________________________ Phone: __________________________________________________________________
680-001
2019 PrintingPart B1: General Information/Health History B1
Full name: ____________________________________________ High-adventure base participants:
Expedition/crew No.:________________________________________________
Date of birth:__________________________________________ or staff position:____________________________________________________
Age:_____________________________ Gender:___________________________ Height (inches):____________________________ Weight (lbs.):_____________________________
Address:__________________________________________________________________________________________________________________________________________
City:____________________________________________State:_____________________________ ZIP code:___________________ Phone:_______________________________
Unit leader:_____________________________________________________________________________ Unit leader’s mobile #:__________________________________________
Council Name/No.:________________________________________________________________________________________________________Unit No.:_____________________
Health/Accident Insurance Company:_________________________________________________________ Policy No.:____________________________________________________
Please attach a photocopy of both sides of the insurance card. If you do not have medical insurance, enter “none” above.
In case of emergency, notify the person below:
Name:_______________________________________________________________________________Relationship:____________________________________________________
Address: __________________________________________________________________ Home phone:__________________________ Other phone:__________________________
Alternate contact name:__________________________________________________________________ Alternate’s phone:_______________________________________________
Health History
Do you currently have or have you ever been treated for any of the following?
Yes No Condition Explain
Diabetes Last HbA1c percentage and date: Insulin pump: Yes £ No £
Hypertension (high blood pressure)
Adult or congenital heart disease/heart attack/chest pain (angina)/
heart murmur/coronary artery disease. Any heart surgery or
procedure. Explain all “yes” answers.
Family history of heart disease or any sudden heart-related
death of a family member before age 50.
Stroke/TIA
Asthma/reactive airway disease Last attack date:
Lung/respiratory disease
COPD
Ear/eyes/nose/sinus problems
Muscular/skeletal condition/muscle or bone issues
Head injury/concussion/TBI
Altitude sickness
Psychiatric/psychological or emotional difficulties
Neurological/behavioral disorders
Blood disorders/sickle cell disease
Fainting spells and dizziness
Kidney disease
Seizures or epilepsy Last seizure date:
Abdominal/stomach/digestive problems
Thyroid disease
Skin issues
Obstructive sleep apnea/sleep disorders CPAP: Yes £ No £
List all surgeries and hospitalizations Last surgery date:
List any other medical conditions not covered above
680-001
2019 PrintingPart B2: General Information/Health History B2
Full name: ____________________________________________ High-adventure base participants:
Expedition/crew No.:________________________________________________
Date of birth:__________________________________________ or staff position:____________________________________________________
Allergies/Medications
DO YOU USE AN EPINEPHRINE YES NO DO YOU USE AN ASTHMA RESCUE YES NO
AUTOINJECTOR? Exp. date (if yes) ___________________________ INHALER? Exp. date (if yes) ___________________________________
Are you allergic to or do you have any adverse reaction to any of the following?
Yes No Allergies or Reactions Explain Yes No Allergies or Reactions Explain
Medication Plants
Food Insect bites/stings
List all medications currently used, including any over-the-counter medications.
Check here if no medications are routinely taken. If additional space is needed, please list on a separate sheet and attach.
Medication Dose Frequency Reason
YES NO Non-prescription medication administration is authorized with these exceptions:_________________________________________________________________
Administration of the above medications is approved for youth by:
_______________________________________________________________________ /________________________________________________________________________
Parent/guardian signature MD/DO, NP, or PA signature (if your state requires signature)
Bring enough medications in sufficient quantities and in the original containers. Make sure that they are NOT expired, including inhalers and EpiPens. You SHOULD NOT STOP taking
any maintenance medication unless instructed to do so by your doctor.
Immunization
The following immunizations are recommended. Tetanus immunization is required and must have been received within the last 10
years. If you had the disease, check the disease column and list the date. If immunized, check yes and provide the year received. Please list any additional information about your
medical history:
Yes No Had Disease Immunization Date(s)
_________________________________________
Tetanus
_________________________________________
Pertussis
_________________________________________
Diphtheria
_________________________________________
Measles/mumps/rubella
Polio DO NOT WRITE IN THIS BOX.
Review for camp or special activity.
Chicken Pox
Reviewed by:____________________________________________
Hepatitis A
Date:__________________________________________________
Hepatitis B
Further approval required: Yes No
Meningitis
Reason:________________________________________________
Influenza
Approved by:_____________________________________________
Other (i.e., HIB)
Date:__________________________________________________
Exemption to immunizations (form required)
680-001
2019 PrintingPart C: Pre-Participation Physical
This part must be completed by certified and licensed physicians (MD, DO), nurse practitioners, or physician assistants.
C
Full name: ____________________________________________ High-adventure base participants:
Expedition/crew No.:________________________________________________
Date of birth:__________________________________________ or staff position:____________________________________________________
You are being asked to certify that this individual has no contraindication for participation in a Scouting experience. For individuals who will be attending a high-adventure program,
including one of the national high-adventure bases, please refer to the supplemental information on the following pages or the form provided by your patient. You can also visit
www.scouting.org/health-and-safety/ahmr to view this information online.
Please fill in the following information:
Yes No Explain
Medical restrictions to participate
Yes No Allergies or Reactions Explain Yes No Allergies or Reactions Explain
Medication Plants
Food Insect bites/stings
Height (inches) Weight (lbs.) BMI Blood Pressure Pulse
/
Normal Abnormal Explain Abnormalities Examiner’s Certification
I certify that I have reviewed the health history and examined this person and find no contraindications for
Eyes participation in a Scouting experience. This participant (with noted restrictions):
True False Explain
Ears/nose/throat
Meets height/weight requirements.
Lungs Has no uncontrolled heart disease, lung disease, or hypertension.
Has not had an orthopedic injury, musculoskeletal problems, or orthopedic
surgery in the last six months or possesses a letter of clearance from his or her
Heart orthopedic surgeon or treating physician.
Has no uncontrolled psychiatric disorders.
Abdomen
Has had no seizures in the last year.
Does not have poorly controlled diabetes.
Genitalia/hernia
If planning to scuba dive, does not have diabetes, asthma, or seizures.
Musculoskeletal
Examiner’s signature:________________________________________ Date: ________________
Neurological Examiner’s printed name:__________________________________________________________
Address:________________________________________________________________________
Skin issues
City:_______________________________________State:_______________ ZIP code:__________
Other Office phone:____________________________________________________
Height/Weight Restrictions
If you exceed the maximum weight for height as explained in the following chart and your planned high-adventure activity will take you more than 30 minutes away from an emergency vehicle/
accessible roadway, you may not be allowed to participate.
Maximum weight for height:
Height (inches) Max. Weight Height (inches) Max. Weight Height (inches) Max. Weight Height (inches) Max. Weight
60 166 65 195 70 226 75 260
61 172 66 201 71 233 76 267
62 178 67 207 72 239 77 274
63 183 68 214 73 246 78 281
64 189 69 220 74 252 79 and over 295
680-001
2019 PrintingYou can also read
