Joining Booklet YEARS 5 & 6 - Bedford School
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Joining Booklet YEARS 5 & 6
Key Contact Information Key Telephone Numbers & Email Addresses Prep School Reception +44 (0)1234 362274 prepinfo@bedfordschool.org.uk Prep Absences +44 (0)1234 362274 prepabsences@bedfordschool.org.uk Late Room +44 (0)1234 362276 preplateroom@bedfordschool.org.uk Harpur Trust Fees Office +44 (0)1234 369510 info@harpurtrust.org.uk Bursary +44 (0)1234 362244 bursary@bedfordschool.org.uk Medical Centre +44 (0)1234 362261 nurse@bedfordschool.org.uk School Shop +44 (0)1234 362266 shop@bedfordschool.org.uk Prep Parents’ Guild prepguild@bedfordschool.org.uk Useful Online Links School Website www.bedfordschool.org.uk Parents’ Section www.bedfordschool.org.uk/portals/parents/home Firefly Learning Platform www.bedfordschool.org.uk/portals/parents/firefly-vle Sports Fixtures & Results www.bedfordprepsport.org.uk School Shop www.bedfordschoolshop.co.uk School Facebook Bedford-School School Instagram bedfordschool_uk School Twitter @bedfordschool School LinkedIn bedfordschool Emailing Staff Please visit www.bedfordschool.org.uk/portals/parents/staff-lists for a full list of our teaching staff. Staff emails are generally formatted as follows: first initial followed by surname (without any spaces or full stops) then @bedfordschool.org.uk
Contents
Year 5 Tutors......................................................................... 04 Online Ordering ............................................................................................. 20
Year 6 Tutors......................................................................... 04 More Than Uniform....................................................................................... 20
Returns and Exchanges.............................................................................. 20
Welcome................................................................................ 05
Labelling ............................................................................................................. 20
Future Skills Curriculum..................................................... 06 Nearly New Shop ........................................................................................... 21
School Routines................................................................... 07 School Uniform for Years 5 and 6......................................................... 22
Daily Routines................................................................................................... 07 Mouthguards ................................................................................................... 24
Weekly Timetable........................................................................................... 09 Stationery Requirements for Years 5 and 6.................................... 24
Additional Requirements for Boarders.............................................. 25
Beyond the Classroom........................................................ 10
Homework.......................................................................................................... 10 Useful Information.............................................................. 26
Term Dates.......................................................................................................... 26
Wraparound Care................................................................ 12
Exeats..................................................................................................................... 26
Late Room........................................................................................................... 12
Lost Property..................................................................................................... 26
Day Plus ............................................................................................................... 12
School Fees ....................................................................................................... 26
Pastoral Care......................................................................... 13
Payment of Fees.............................................................................................. 27
Tutor Groups...................................................................................................... 13
Transport - School Buses........................................................................... 27
The Houses......................................................................................................... 13
Visa Requirements ........................................................................................ 27
Academic Staff................................................................................................. 13
Cash Management Procedures for Boarders................................. 28
School Rules ..................................................................................................... 13
Insurance ............................................................................................................ 28
The Chapel.......................................................................................................... 13
Learning Support .......................................................................................... 28
Medical Centre................................................................................................. 14
English for Speakers of Other Languages (ESOL) ...................... 29
Counselling at Bedford School.............................................................. 14
Gifted and Talented Provision................................................................. 29
Communication................................................................... 15 Chinese Lessons.............................................................................................. 30
Your Son’s Tutor .............................................................................................. 15 Speech and Drama Lessons..................................................................... 30
How we stay in touch ................................................................................. 15 Instrumental Music Lessons ................................................................... 30
Reporting Illness, Leave of Absence and Early Departures.. 16 Hotel Accommodation in Bedford...................................................... 31
School Meals ........................................................................ 17 Travelling to Bedford
from the Airports............................................................................................ 32
Typical Lunch Menu...................................................................................... 17
Meal Arrangements...................................................................................... 18 The Wider Community........................................................ 33
Special Dietary Requirements................................................................ 18 The Bedford School Association (BSA).............................................. 33
Allergies................................................................................................................ 18 Eagle Connect.................................................................................................. 33
Bedford Prep Parents’ Guild ..................................................................... 33
The School Shop.................................................................. 19
The Old Bedfordians Club......................................................................... 33
Appointments for Day Boys and UK Boarders.............................. 19
Bedford School Foundation..................................................................... 34
Summer Opening Hours........................................................................... 19
Appointments.................................................................................................. 19 Forms..................................................................................... 35
Key Measurements........................................................................................ 19 Mandatory Forms........................................................................................... 35
Safety Measures............................................................................................... 19 Optional Forms................................................................................................ 35
Contactless Payment.................................................................................... 20
04
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
Year 5 Tutors
Mr Dominic Affleck Mr Ed McGregor Mr Sam Roberts
Head of Year 5
Mrs Debbie Rossington
Year 6 Tutors
Mr Ed Loader Mrs Eugenie Chaillou- Mrs Kathryn Lee
Head of Year 6 Kindred
Mrs Joy Leeson Mr Peter Milton
05
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BEDFORD PREP SCHOOL
Welcome
A very warm welcome to Bedford Prep School. Starting a new
school is always a time of great excitement (with perhaps just
a hint of trepidation!). This September has elements of the
unknown for all of us, as Government guidance for starting
school in September has not yet been finalised. However,
we will certainly keep you up to date with developments.
Fundamental to our approach to the current crisis is the safety
and welfare of our boys and the quality of their education.
This booklet is designed to answer some of the questions you
may have and provide you with an introduction to life here in
the Prep School and how the school ‘usually’ runs. Whilst I hope
that it becomes a very useful guide for you, especially in the first
few days and months, it is even more important that you feel
able to develop a personal interaction with your son’s Tutor.
Please get in touch if there is anything you are not sure
about, or that we haven’t covered. The same principle applies
throughout your son’s time with us. Good communication
is essential, and we are always happy to have a conversation
and help in any way we can. We look forward to seeing you
throughout the year.
Finally, may I take this opportunity to wish you all the best of
health over the summer, and that we are able to come through
this global crisis positively.
I look forward to welcoming you in person to the school in
September.
Ian Silk
Headmaster
06
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BEDFORD PREP SCHOOL
Future Skills Curriculum
At Bedford Prep School we want our boys to begin School but as they move up to the Upper School and
the process of growing into happy young men, who life beyond.
are confident, flexible and adaptable learners, ready to
respond to any challenges life throws their way, and to Our Future Skills curriculum is based around
shape their futures in a positive way. the school’s core values of endeavour, curiosity,
integrity, responsibility, and kindness, and aims to
To help with this, learning is underpinned by our help to develop boys who are ‘intellectually curious
Future Skills curriculum, which is a comprehensive, adventurers’, confident and articulate, able to thrive in
school-wide approach that helps boys to develop the any setting, who understand how to learn, and who
key skills, attributes and characteristics to be happy are resilient.
and successful not only during their time in the Prep
07
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BEDFORD PREP SCHOOL
School Routines
Arrangements for the First Day Daily Routines
Please note that the timings and activities below are Arriving at School
subject to confirmation. Boys should arrive at school each day between 08:00
and 08:35. Should you need to drop your son off at
Arriving on the First Day - Thursday 3 September
school before 08:00, please see our before-school
All new boys should meet outside the Erskine May care options.
Hall (EMH) at 08:40, where they will be collected by
staff and prefects and taken to their Tutor rooms. Boys Boys are expected to be in their Tutor Room ready for
will spend most of the first morning with their Tutors registration by 08:40.
and will be introduced to school routines. There will
also be the first whole Prep School assembly of the The School Day
new academic year. There is a standard weekly timetable for lessons.
Lessons begin at 08:55 each day and last for 35 to 40
Leaving on the First Day minutes.
At the end of the day, boys should be collected from
the Prep School Astro at 16:10, unless otherwise As boys enter Year 6, they start to attend school on
specified. Saturday mornings from 08:40 to 11:40. This slightly
longer week allows them to explore a greater range
of opportunities, and helps to prepare them for the
Catching the Bus
transition to the Upper School.
All new boys who will be catching buses will meet
before the end of the day in the Erskine May Hall. They Boys in Year 5 are offered the opportunity to attend
will be helped to go to the correct bus stop in time to additional sports coaching sessions on Saturday
catch their bus home. mornings.
Two afternoons a week, boys take part in games and
activities. Years 5 and 6 sports fixtures against other
schools are usually played on a Wednesday as well as
some Saturdays. The main sports by term are: autumn
- rugby, spring - hockey, summer - cricket.
End of the School Day
The school day ends at 16:10 each weekday. Boys
can be collected from the Prep School Astro pitch
between 16:10 and 16:30 or can catch their school bus
home. For parents who need to extend the school day
beyond 16:30 we offer a number of options, including
our free of charge Late Room. Please click here for full
details of the available wraparound care options.
Parents arriving by car should enter the school via the
Palmer’s Gate at the bottom of De Parys Avenue and
exit via the Inky Gate onto St Peter’s Street. We ask
that parents switch off their car engines while they are
queueing to enter the school as well as when parked
to help minimise air pollution.08
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BEDFORD PREP SCHOOL
A Typical Day
Creative design
technology
Music rehearsals
Break time
fun
Fun clubs
Tasty
lunches
Engaging drama
Geography and archaeology
Wide choice of sport
New
challenges09
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Weekly Timetable
Mon Tue Wed Thu Fri Sat
08:00 - 08:35 Arrive at school
08:35 - 08:50 Tutor Room Tutor Room Tutor Room Tutor Room Tutor Room Years 6 - 8
Period 1 Period 1
08:55 - 09:35 08:40 - 09:20
Period 2 Period 2
09:35 -10:15 09:20 - 10:00
10:15 - 10:35 B R E A K
Period 3 Period 3
10:35 - 11:15 10:20 - 11:00
Period 4 Period 4
11:15 - 11:55 11:00 - 11:40
11:55 - 13:00 LUNCH
12:20 - 13:00 Extra-Curricular Activities
Prep School Y5-Y6 Prep School Y5-Y6 House
13:00 - 13:25 Assembly Assembly Assembly Tutor Time Meetings
Period 5
13:30 -14:10 Games
Period 6 Y5-Y6
14:10 - 14:45
14:45 - 15:00 B R E A K
Period 7
15:00 - 15:35 Games Games
Period 8 Y5-Y6 Y5-Y6
15:35 - 16:10
16:10 - 16:30 Pick Up / Break
16:30 - 17:45 Late Room10
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BEDFORD PREP SCHOOL
Beyond the Classroom
Clubs and Activities
The school offers an extensive and diverse range of Sporting
clubs and activities. In addition to the main sports on offer.
We actively encourage boys (though most need little
Badminton Running
encouragement!) to participate in a new activity each
term when they join, as well as trying out things that Basketball (Y6) Skiing
they would not normally consider. It is an ideal way to Cricket Nets Squad Swimming
discover new interests or hidden talents. Fencing Squash
Clubs and societies typically run at lunchtimes, after Fives (Y6) Swim Training
school and occasionally before school. And, with the Golf Squad Table Tennis
odd exception, no charge is made. Ice breakers Tennis
(swimming)
A selection of the clubs and societies currently
available for boys in Year 5 and Year 6 are shown Indoor Football League Water Polo
below. Non swimmers
Academic and General Interest
Homework
Academic Skills General Knowledge Club
Animal Care Club Historical Novels Club Homework is an important part of your son’s
education, and plays a significant role in developing
Beginners Chinese History Club
independent working skills and time management.
Board Games Club Hungry Boys' Club
Card Games Intermediate Chinese Your son will be issued with a student planner on the
first day of term and will be expected to record his
Chess Club Italian Club
homework on a daily basis together with the date
Climbing Club (Y6) Maths Clinic when it is due. We also ask that parents check and
Doodle Maths Club Maths Club Enrichment sign their son’s student planner each day.
Design Technology Scrabble
In Years 5 and 6, boys are likely to receive three hours
Catch Up
of homework each week.
Design Technology Wordshark Club
Enrichment Year 5
Gardening Club Your son will be given a homework timetable which
outlines what homework should be done each night.
Musical All homework should be entered into the student
Assembly Band Samba Band planner.
Chapel Choir Steel Band Boys are expected to complete the homework on the
Guitar Ensemble Steel Pans day assigned to it and not the day before it is due in!
Orchestra The Jam Factory If for any reason no homework has been set, then a
Prep Concert Band Theory Class boy should write ‘no homework’ in his book, and the
Prep Rock Group Wind and Brass All Stars time allocated should be used for revision or general
Recorder Karate /Ninjas Windpower! reading.11
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Year 6
Homework will be set on a weekly basis. In general,
boys should be given at least two working days to
complete homework, although there will be some
occasions where work has to be completed in less
time because of the demands of the curriculum.
When work is set which is extended over a number of
weeks, pupils will be given interim deadlines to assist
them in completing the task and these should be
entered in the planner.
The amount of work will vary from week to week and
boys will have the opportunity to plan their workload
through the week, which should help them develop
the important skill of time management. Where boys
are finding this difficult, Tutors and subject teachers
will be able to assist them.
Time management is an important skill to develop
as demands and expectations increase. It is expected
that most homework will be completed at home.
However, rooms are available for study or homework
during the lunch break.12
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Wraparound Care
Late Room
After-school
All day boys in the Prep School can make use of the
Late Room. This free-of-charge facility is open from The after-school option allows boys to join the
16:30 to 17:45 in the Inky Library each weekday. Boys boarders in Eagle House from 16:10 until 19:30 each
have the opportunity to complete their homework or weeknight. They take part in a supervised prep
read a book in a supervised setting. session, join the boarders for an evening meal and
enjoy a range of activities on certain nights.
The Late Room is run by Mrs Brattle, the Late Room
Supervisor, together with a member of the Senior Flexible Boarding
Leadership Team, both of whom are available to help Eagle House also offers flexible boarding on an ad hoc
with any queries boys and parents may have. No and regular basis. During their stay, boys become part
refreshments are provided but boys are encouraged of the boarding community. The flexible boarding
to bring a snack to eat at the end of school before option includes supervised prep, an evening meal,
going to the Late Room. supper and breakfast as well as a range of activities.
Booking is not required to make use of the Late Room.
If you would like to find out more, please call Prep Bookings
Reception on 01234 362274. To book any of the Day Plus options, please email
eaglebookings@bedfordschool.org.uk. We ask that
If you need to contact the Late Room, please call parents give 48 hours’ notice for all flexible boarding
01234 362276 between 16:15 and 17:45 and speak bookings.
with Mrs Brattle. She can also be contacted on
preplateroom@bedfordschool.org.uk Pricing
Details of the Day Plus prices can be found on the
Day Plus school website. Discounts are also available on block
bookings for a minimum of a half term (night/s
The Day Plus Programme is available to all day boys in booked must be the same day/s each week) - please
the Prep School and consists of three different options enquire when booking.
providing a before and after school programme and
flexible boarding opportunities. All before-school and after-school charges are
invoiced termly.
Before-school
This before-school facility is available in Eagle House
from 07:30 each week day. Boys are supervised from
this time and join the boarders for breakfast at 08:00.
Please note: boys should not be in school before
08:00. This is the earliest time that staff supervision is
available. The before-school option should be used if
you require your son to be in school before 08:00.13
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Pastoral Care
We believe that for a boy to learn he must be happy
and we have several tiers of pastoral care to ensure The Houses
that the needs of all boys in our school are fulfilled. On joining the Prep School, your son will be allocated
The Assistant Head (Pastoral) has overall responsibility to one of four houses: Bunyan, Harpur, Howard or
for the pastoral care and safeguarding in the Prep Whitbread. Each house includes boys of all ages and
School and oversees a team of Heads of Year – one for seven members of staff, including the Housemaster.
each year group – who have responsibility for both A house assembly takes place weekly. Inter-house
the academic and pastoral needs of the boys in their competitions are organised across the age range and
year group. Each Head of Year also has responsibility in as many fields as possible, and all boys are given the
for managing the Tutors in their year group. opportunity to represent their house.
For any query about a pastoral or academic concern,
your son’s Tutor should be the first point of contact.
Please be assured that they will work hard to ensure
Academic Staff
that your son settles in quickly and successfully. We A full list of academic staff in the Prep School can be
encourage parents to contact their son’s Tutor by found in the parents’ section of the school website.
email if they have any concerns about their son that
they may wish to share with them. Your son’s Head of
Year will also be an important point of contact. School Rules
Copies of all school policies, including the school
Tutor Groups rules, can be found in the parents’ section on the
school website.
From Year 5 each boy is allocated to a form with a
Pastoral Tutor who usually teaches their form for at We would be grateful if you could draw your son’s
least one subject. Boys have a form base but move attention to the following policies: ‘School Rules’ and
around the school to specialist areas for lessons and ‘Mobile Phones and Other Digital Technology’.
are taught by subject specialists. This pastoral system
continues until Year 8 when boys are encouraged to
become increasingly independent in their learning.
The Chapel
The school welcomes all faiths. Its foundation is
The curriculum continues to be broad, with
nevertheless rooted in the Christian tradition and
expectations increasing in terms of assessment and
the chapel plays an important part in the life of the
homework. In Year 5, boys are grouped by ability for
school community, symbolising Bedfordians past
the first time in maths. This is based on measures of
and present, and providing a daily reminder of life’s
underlying ability. Boys are assessed regularly through
spiritual dimension.
the year by means of end of unit tests in the majority
of subjects. Families are always welcome to join us for Sunday
Services in the chapel. Details of services can be found
From Year 6 to Year 8, boys are also grouped by ability
on the chapel page on the website.
in other subjects based on measures of underlying
ability and performance in assessments. The school Chaplain, Mr McCleery, is available
throughout the school term and during much of
the holidays, and provides pastoral counselling and
support to any member of the school community.14
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BEDFORD PREP SCHOOL
Medical Centre Please see the Wellbeing page on the school website
for additional information on the medical centre and
The school has a professionally staffed and equipped the services it offers.
medical centre which offers all boys a kind,
confidential and professional service. They deliver a Staff at the Medical Centre
high standard of nursing care: aiming to treat every y Jill Turner-Webb, Lead Nurse
pupil holistically, looking at their social, psychological
and physical needs. The medical centre has a y Trish Comerford, School Nurse (part time)
treatment room, bedroom and a quiet seating area. y Karen Henry, School Nurse (part time)
The medical centre supports the national child y Holly Clifton, School Nurse (part time)
measurements programme by taking measurements y Claire Collins, School Nurse (part time)
of pupils in Year 6 (ages 10-11).
y Lisa Kenna, Administrator (part time)
Medical Questionnaires The nursing team are available during term time from
Medical questionnaires are completed before 08:15 to 17:30, Monday to Saturday.
admission to the school. The school nurse will check
The School Medical Officers are local GPs from the De
these and identify any health issues. If necessary,
Parys Medical Centre. They are available in school each
a care plan is written in consultation with you and
Tuesday and Thursday between 10:30 and 11:30. All
your son. It is essential that your son’s medical
full boarders are registered as NHS patients at the De
questionnaire is completed and sent to the school by
Parys Medical Centre upon joining Bedford School.
Monday 15 June. We may be unable to allow your son
to start with us if this form has not been completed
and returned to the school. Medical Officer
Dr Goulding SMO is the school’s registered Medical
You will also be asked to regularly update your son’s Officer. Dr Goulding along with other partners from
medical information during his time at the school to the De Parys Medical Centre share the weekly sessions
ensure that his medical record remains up to date. and Saturday cover.
EU Medical Cards
Boys from within the European Union (EU) should Counselling at Bedford School
bring their medical card with them at the start of each The school has a long established counselling service.
term. All boys are free to visit and talk to a school counsellor
in complete confidence for help and support during
Medicines difficult times. Boys can seek help and advice on a
Short-term prescribed medication (e.g. antibiotics) wide range of issues.
prescribed to day boys by their GP that require a
school-time dose must be handed into the medical Parents can also be seen, and referred to counsellors
centre in their original container displaying clear in their locality, if ongoing support is required.
instructions. In addition, a letter from a parent Counsellors are available at school during term time:
giving permission for school staff to give this dose
is required. The nurses at the medical centre can be Monday 12:00 - 17:00
contacted on +44 (0)1234 362261 or email: nurse@ Tuesday 12:00 - 15:00
bedfordschool.org.uk. Wednesday 12:00 - 14:00
Thursday 12:00 - 17:00
Further information on the giving of medicines to Friday 12:00 - 14:00
day boys can be viewed at here. We would ask that
you refer to this guide for detailed information and Appointments can be made by emaiing counsellor@
instructions. bedfordschool.org.uk, by calling +44 (0)1234 362248
or through the medical centre: +44 (0)1234 362261.15
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Communication
Communication between parents, boys and staff, Firefly (school e-learning site)
both formally and informally, is valued and is seen as
integral to each boy’s success at the school. The school has an online teaching and learning
resource called Firefly, which can be accessed via the
We encourage you to develop a strong relationship parents’ section on the website. Boys and parents will
with your son’s Tutor, and to get in touch with any find details of each subject and year group’s schemes
concerns, queries and, importantly, successes both in of work and other topic resources, as well as revision
and out of school. Your son’s Head of Year will also be material.
available as the next point of contact.
Details of extra-curricular activities can also be found
on Firefly.
Your Son’s Tutor Boys’ homework is also set via Firefly. If you ask
Your son’s Tutor is your first point of contact at the your son to login to Firefly using his username and
school. They will be in contact with you by phone password, you can take a look at the work he is being
or email at least once each half term to update you set.
on your son’s progress, and are happy to discuss any The Firefly app can also be downloaded from the App
queries or concerns you may have. Store or Google Play.
How we stay in touch Sports Website
Our dedicated sports website holds details of all our
School Website fixtures and results as well as team sheets and useful
directions for away fixtures:
The parents’ pages of the school website host a
wealth of useful information including notices, school www.bedfordprepsport.org.uk
policies, term dates, the school calendar, staff lists,
parent letters, news and events, as well as links to our To access the team sheets, please use the password:
dedicated sports website, the secure parents’ portal deparysav
and Firefly (e-learning site).
A web app is also available for the sports website.
The pupils’ pages of the school website include a Instructions on how to add the web app to a mobile
similar selection of information tailored to their needs. phone can be found here.
Secure Parent and Pupil Portals Bulletins and Emails
We offer parents and boys online access to a variety We send parents regular emails and newsletters, to
of information via our parent and pupil portals. These ensure that you have all the information that you
portals are real time and cover such areas as reports, need for your son as well as news about the wider
rewards and conduct, timetable, activities, exam school community.
results and detentions. We will write to you shortly
Each week during term time we send a newsletter
before the start of term with details on how to self-
called The Week, which provides a round-up of the
register for the parent portal. Boys are automatically
week’s top stories and the Prep Bulletin, which contains
granted access to the pupil portal through their
all the key information for the week ahead.
school network account.16
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Social Media Reporting Illness, Leave of Absence
Regular news stories and updates are posted on the
school’s Facebook, Instagram and Twitter pages, as and Early Departures
well as the school website. We ask that parents advise us of any required absence
We advise that Prep parents follow BPSTravelInfo (@ from school.
TravelBPS) on Twitter for details of any delays in trips
or fixtures returning to school. Reporting Illness
If your son is unable to attend school due to illness
Classlist or injury, we ask that you notify us by completing the
Towards the end of the summer you will be invited ‘Absence - Notification of Illness’ form, which can be
by the Prep Parents’ Guild to join Classlist, which is a found in the forms section on the Parent Portal. You
private social networking site specifically for parents can also call Prep Reception on +44 (0)1234 362274 in
and guardians of Bedford School to keep in touch emergencies. It is very helpful if you can let us know
with each other. before 08:45 so that we can notify all necessary staff of
your son’s absence.
Once you have received the invitation from school,
all you have to do is download the Classlist app on Leave of Absence
your phone or visit the website www.classlist.com Any requests for leave of absence (with the exception
and search for Bedford School. Then it is just a case of of medical appointments – see below) should be
following the very straightforward joining instructions. made using the ‘Absence – Request for Exceptional
Once you have signed up, you can use Classlist to talk Circumstances’ form, which can also be found in the
to other parents, find out about the Prep Guild and forms section on the Parent Portal. Your form will be
the activities they’ve got planned, join (or even set received by the Headmaster and your son’s Tutor.
up) special interest groups, discuss arrangements for
parties and lift-shares, and even find a home for an Medical Leave of Absence
old bicycle. It’s simple to use and we hope will help If your son needs to come into school late or leave
to introduce you to even more of our fantastic parent during school hours for a doctor, dentist or hospital
community. appointment, we ask that you complete the ‘Absence
– Medical Appointment’ form in the forms section
If you do have any queries about Classlist, please on the Parent Portal. This form will automatically
contact the Prep Parents Guild at prepguild@ inform Prep Reception and your son’s Tutor of the
bedfordschool.org.uk. appointment.17
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School Meals
The school catering team offers boys a wide variety of
wholesome, delicious food choices and encourages
good nutritional habits and a healthy lifestyle.
Boarders and day boys from across the school eat
together each day in the Dining Hall and enjoy a wide
range of tempting options. The weekly lunch and
supper menus can be viewed in the parents’ section
of the school website.
Typical Lunch Menu
Soup Station Roasted Tomato & Basil / Seasonal Soup
Jacket and Pasta Bar Home Baked Jacket Potatoes with Baked Beans
Freshly cooked Pasta and Chef’s Seasonal Sauces,
served with Mild Cheddar, Nut Free Pesto, Flaked Tuna or Chicken Pots
Main Counter Option 1 Cumberland Sausage, Glazed Carrots, Sweetcorn and Garden, Peas, Herbed Mash
and Rich Onion Gravy
Main Counter Option 2 Chicken Tikka, Cardamom Rice, Bombay Aloo and Potatoes
Vegetarian Vegetarian Sausage, Glazed Carrots, Sweetcorn and Garden, Peas, Herbed Mash
and Rich Onion Gravy
Special Diets Halal/Gluten Free Sausage, Glazed Carrots, Minted Peas and Rich Onion Gravy
Main Course
Cold Desserts Seasonal Selection of Whole and Sliced Fruits and Jellies,
Baked Raspberry Ripple Cheesecake
Hot Desserts Sticky Date Banoffee Pudding with Toffee Sauce
Yoghurt Bar Daily Selection of Freshly Homemade Yoghurts accompanied with
Fruit Pulps, Compotes, Granolas, Crunchy and Sponge Toppings
Special Diets Daily Selection of Gluten Free Cakes, Puddings and Desserts
Desserts18
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Meal Arrangements that suitable procedures are in place to manage
all potential pupil allergy issues and obviously we
The following meals are included in your son’s fees: are keen that all new pupils enjoy a positive dining
experience from day one.
Day boys: lunches during term time - Monday to
If your child has been diagnosed with a food allergy,
Friday for Years 3 - 5, Monday to Saturday for Years
please ensure you complete the food allergies section
6-8
of the Medical Information form. Please note: this form
must be submitted by Monday 15 June.
Weekly boarders: all meals from Monday breakfast
to Saturday lunch during term time The details of the allergy should be supported by a
doctor’s or dietician’s diagnosis/assessment of their
Boarders: all meals during term time condition in writing. The correct medical information
will ensure that Sodexo staff are able to identify
specific allergens in ingredients which your child
Special Dietary Requirements is allergic to, so that an appropriate diet can be
provided.
If your son has special dietary needs for medical
reasons, religious or personal beliefs, these will be Returning this form by the due date will allow
catered for by our chefs. To help us ensure the right Sodexo to evaluate and clarify this information where
food is available for him, we ask that parents complete necessary, enabling them to make any specific
the dietary requirements section of the Medical arrangements or adjustments to ensure the most
Information form at the back of this document. appropriate provision of school meals for your son.
Any query you have on the catering arrangements Please ensure that you also inform us whenever there
should be raised with the Catering Manager in is a change to your child’s medical condition which
the first instance by emailing cateringmanager@ may affect their food requirement, or if there is an
bedfordschool.org.uk, and thereafter with the update from the doctor regarding their food allergy.
Bursar, if necessary.
We hope that you are able to assist the school
Parents of boys who have a special reason for through providing all necessary information required
not taking lunch in school should write to the to enable the safe provision of school meals for your
Headmaster explaining the situation. If, in exceptional child. If you require any further information about
circumstances, permission to take lunch at home is Sodexo’s ‘Allergy in Schools Procedures’, please do not
given, there will be no reduction in fees. hesitate to contact the school.
We would ask that you do not send your child to
Allergies school with treats for their classmates/friends, to
avoid the risk of a child being inadvertently given
Bedford School provides all its catering through something that may cause an allergic reaction. Please
Sodexo, a leading contract catering company. In also note that nuts are not permitted on the school
conjunction with Sodexo, the school seeks to ensure estate.19
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
The School Shop
Due to the current situation surrounding
Covid-19, in a change from the norm, all uniform Appointments
purchases and fittings appointments will take All customers requiring more than three different
place at the No Limitz store and NOT at Bedford items will need to make an appointment via the
School, with the one exception of appointments online booking system.
for overseas boarders from 29 August.
There will be a range of different appointment lengths
While we are fortunate to have a school shop to cater for individual needs.
located within the school estate, this does not offer
the space required to fulfil current social distancing We ask that all appointments are booked by 30 June
requirements. to enable No Limitz to allocate and provide adequate
resource.
School Appointments for Overseas To make an appointment, visit:
Boarders www.bedfordschoolshop.co.uk
We will be offering uniform appointments at Bedford
School specifically for overseas boarders from 29 Key Measurements
August onwards. We ask that parents and guardians
Staff will not be able to measure your son in store, so
check the school shop website regularly for updates
please prepare by measuring your son before coming
www.bedfordschoolshop.co.uk in. This will help to reduce unnecessary trying on of
clothes, save time and make the process safer and
more efficient. The key measurements are:
Appointments for Day Boys and UK y Waist
Boarders y Inside leg
Day boys and UK boarders should purchase their y Collar/Neck
uniform from the No Limitz store, which is located at:
y Chest
25 Shuttleworth Road
y Shoe Size
Bedford
MK41 0HS All measurements should be in inches, and a guide on
how to measure can be viewed here.
Tel: 01234 350720
Email: shop@bedfordschool.org.uk Staff will be on hand to offer guidance whilst
maintaining a safe distance, as much as possible.
Summer Opening Hours
Safety Measures
The No Limitz store will be open from 1 June and
operating appointments from 10:00 to 18:00, Monday No Limitz will adhere to government guidance around
to Saturday throughout the summer. social distancing as far as possible to minimise risk and
keep both customers and staff safe.20
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
The following measures will be implemented in store: Online Ordering
y Customers will be greeted, checked in for Online ordering is strongly encouraged for small
appointments where appropriate, and/or advised top-up orders, where customers are confident with
if they are able to browse. Browsing will be subject sizing. Orders placed online can either be delivered
to the number of customers in store at any one to your home or for click and collect in store from the
time. In the event that the store is at capacity, dedicated entrance.
customers will be admitted on a one in one out
basis.
y Customers must maintain at least a two-metre More Than Uniform
space from other customers at all times. There No Limitz can also help with all your sports
will be posters reminding customers of this and requirements, including trainers, rugby boots, hockey
markers on the floor in high traffic areas. shoes, sticks etc. as well as school shoes, bags, labels
y Sneeze screens will be erected at till points. and stationery.
y Staff will be wearing appropriate PPE, and there
will be hand sanitiser available at various locations
in store.
Returns and Exchanges
y Routine cleaning and disinfection of all regular Customers have an extended period of up to 90 days
touch points will be carried out. to make returns. Exchanges must be pre-arranged
with No Limitz by emailing shop@bedfordschool.
y Changing rooms will be available for school org.uk or calling 01234 350720. Exchanges will be
uniform customers, but please minimise the processed via the click and collect entrance. Please
number of garments you try on. Please ask a ask for further details in store at the time of your
member of staff for advice. Items tried on and appointment.
not purchased will be steamed and quarantined
before being returned to the shop floor.
To assist in maintaining social distancing and to Labelling
maximise the number of customers we can serve at It is essential that all clothes, including mufti and bags
any one time, we strongly advise that only one adult are clearly marked with the owner’s name and initials.
should attend, and where possible to only bring the
child requiring uniform. Parents must be responsible Usually the school shop is able to offer a labelling
for their children at all times and ensure they are service, but due to the complexities of safe working
adhering to social distancing. practices, this is not available this year. However, the
Zip Yard in Bedford have assured us they will be able
to take and process all labelling orders safely from 1
Contactless Payment June, should you wish to use them.
Please consider setting up a contactless payment Tel: 01234 217771
method such as ‘Apple Pay’, if you have not already. Email: info@bedford.thezipyard.co.uk
Chip and pin machines will be wiped down after each
use, but contactless payment helps reduce risk further. Please use the following guidelines to label your son’s
sports kit and equipment.
Games Kit Labels
Please use the blue labels with red writing supplied by
the School Shop.21
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
y Reversible Sports Shirt – Blue side opposite and
level with the bottom of the Eagle.
Nearly New Shop
The Parents’ Guild nearly new shop holds a good
y Blue Sports Shorts - Opposite and level with the
selection of second hand uniform including sports
bottom of the Eagle.
equipment, and even dinner jackets for special
y Blue Sports Socks – Both labelled inside at the top. occasions.
y Tracksuit Top - Opposite and level with the This summer, they hope to provide a ‘pop-up’ shop
bottom of the Eagle. for parents the week before term begins. Dates and
y Tracksuit Bottoms – Opposite leg and level with locations for the ‘pop up’ shop will be sent to you as
the bottom of the Eagle. soon as they are confirmed.
y School Hoodie - Opposite and level with the The nearly new shop can be contacted by email:
bottom of the Eagle. guildshop@bedfordschool.org.uk or via twitter (@
y Sports Kit Bag – Outside and on top. bedfordguild).
y Base layers and thermals – clearly labelled. The nearly new shop also usually sells on behalf of
parents, ideal for when boys grow out of an item of
y School Cricket Shirt – Inside collar.
uniform or change sports. However, unfortunately,
y White Cricket trousers – Inside waist band. they are unable to do so at the moment but will be in
y School Cricket Jumper – Inside collar. touch with full details when this service resumes.
PE Kit
Please use the blue labels with red writing supplied by
the School Shop.
y House White Shirt - Opposite and level with the
bottom of the Eagle.
y White Shorts - Opposite and level with the
bottom of the Eagle.
y White Socks - Both labelled inside at the top.
y Swim Shorts - Opposite and level with the bottom
of the Eagle.
y Swim trunks - Inside waist band.
y Blue PE bag – Outside.
y Blue and Red Swim Bag – Outside and on the top
red band.
Additional Equipment – does not need to be the blue
and red labels. Please ensure all personal additional
kit and equipment (hockey stick, cricket bat, boots,
trainers, towel etc.) are clearly named. Please note
there is also an embroidery option available at the
school shop for all bags.22
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
School Uniform for Years 5 and 6 Summer Uniform - via notification from the
All boys are expected to wear the school uniform, of Deputy Head
which all major items are available from the school
Blue short sleeve shirt (to be worn open at the
shop. Variations from the agreed uniform list are not
neck without a tie)
permitted and boys must ensure that the correct
footwear, overcoats and jerseys are worn.
Eagle long sleeve navy jumper or Eagle sleeveless
The basic school uniform for boys in the Prep School navy jumper
costs approximately £450. Full details and prices can
be viewed online at Grey trousers or grey bermuda shorts (optional)
www.bedfordschoolshop.co.uk Grey socks
Winter Uniform Plain black leather shoes (not ‘trainer’ style)
Prep School blazer
Eagle long sleeve navy jumper or Eagle sleeveless
navy jumper
Blue shirt (long sleeve)
White shirt (long sleeve) – for special events
House tie
Grey trousers
Grey socks
Plain black leather shoes (not ‘trainer’ style)
School book bag
School rucksack (optional)
Art overall
School coat - if worn, must be school coat
(optional)
School fleece (optional)
School hat (optional)
School scarf (optional)
Gloves (black or navy) (optional)23
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
Games and Sportswear
Essential Games Kit Rugby (main sport in Autumn Term)
School tracksuit Mouthguard (essential)
Navy shorts Shoulderpads (optional)
Navy games socks Headgear (optional)
Outdoor trainers
Hockey (main sport in Spring Term)
School hoodie (optional)
Mouthguard (essential)
White base layer (optional in summer)
Shin pads (essential)
Blue/white reversible rugby shirt
Hockey stick (essential)
Blue under/cycle shorts (optional)
Hockey gloves (optional)
Boots with safety studs or moulded studs
Stick bag (optional)
School sports bag
Blue base layer (optional in autumn and spring) Cricket (main sport in Summer Term)
Towel Cricket whites trousers (for team players, optional
for others)
PE Kit School cricket shirt (essential)
House t-shirt Cricket cap (essential)
White (plain) sports socks School cricket slipover or school cricket long
sleeve jumper (essential)
PE bag
Navy cricket training shorts (optional)
White shorts
Sports trainers (essential)*
Non-marking trainers
Cricket helmet (optional)
Swimming Kit Cricket bat (optional)
Navy swimming shorts or jammers Cricket box/jock strap (essential)
School swim bag Cricket pads, gloves and thigh pads (optional)
Towel * Note: team players will be expected to wear spikes
when playing cricket
Goggles (optional)24
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
1. Go to www.opro.com to view the full range of
Essential kit for other sports designs available.
Football - shin pads 2. All orders need to be placed via the website.
Tennis - racquet 3. In all cases please deal directly with OPRO and not
the school.
Other sports will advise participants of any additional If your child already has a mouthguard, please check if
kit required. it fits. Growth does limit the mouthguard’s life.
Mouthguards Stationery Requirements for Years 5
As you may be aware, the governing bodies of rugby and 6
and hockey strongly recommend the wearing of
custom-fitting mouthguards at all levels. The school
Fountain pen or roller ball pen - blue/black ink
policy is to adhere to these guidelines. We have
asked OPRO, the dental organisation that specialises
Pencils
in mouthguards, to visit the school on Tuesday 8
September at 09:00 to give everyone, including Eraser
wearers of fixed braces, the opportunity to have a
dentally fitted mouthguard at a reasonable cost. Protractor - either 360o or 180o
OPRO now visits a very substantial number of schools,
Black fineliner for DT
and provides the following service:
y A qualified dental professional to take the Highlighter Pens
impression.
Scissors
y A CE approved individually named mouthguard.
y Anti-microbial mouthguards and cases available Transparent ruler
which reduce bacteria growth by 99.9%.
Pencil sharpener
y Range of designs available which can be ordered
online. Pair of compasses
y School name in mouthguard.
Red, green and black biros
y Mouthguards returned to school in approximately
one week. Coloured pencils/felt tip pens
y Prompt replacement in case of loss (OPRO keep the Glue stick
impression for up to nine months, so no need to
have a new impression during the same season). Small language dictionary (ESOL pupils only)
y A comprehensive aftercare service. OPRO have
a dedicated customer care team to address any Stationery pack available
fitting issues or mouthguard queries.
y A dental accident warranty for 12 months.
In order to take advantage of this service all you need
do is:25
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
Additional Requirements for It is essential that all clothes, including socks,
underwear and footwear, are clearly named. All
Boarders clothes must be able to be tumble dried. Please
inform Matron upon arrival if there are any exceptions
1 single duvet cover and matching pillow case to this.
1 school sports bag It is very helpful if parents can send the correct
numbers of each item as indicated, especially
2 bath towels (not too thick please) adhering to requirements for house and general play
clothes, as each boy has only one wardrobe.
Toiletries bag with brush, comb, flannel, soap,
All personal equipment, such as laptops, iPads and
toothbrush, shampoo/shower gel and deodorant
mobile phones, should be clearly marked with your
son’s name.
1 dressing gown and slippers
All electrical items will be subject to a safety check
2 pairs pyjamas prior to their use, and two-pin adapters must NOT be
used on any appliances.
2 pairs trousers/jeans
2 sweatshirts
2 jumpers
4 t-shirts
2 pairs leisure shorts
1 tracksuit
4 pairs coloured socks
6 pairs underpants
1 pair trainers
1 waterproof kagool
1 warm jacket/coat26
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
Useful Information
Term Dates Exeats
Each half term there is one Exeat weekend (with the
Autumn Term 2020
exception of the second half of the summer term),
Term starts: Thursday 3 Sept (08:40) which provides boys and staff with a well-earned
Exeat: Sat/Sun 26/27 Sept break from their busy timetables. On Exeat weekends
school finishes at 16:10 on Friday and resumes at
Half Term: 08:35 on Monday.
Friday 16 Oct (16:10) to Monday 2 Nov (08:40)
Boarders are expected to leave Eagle House by 18:00
Exeat: Sat/Sun 21/22 Nov on the Exeat Friday and return between 18:00 and
20:00 on the Sunday evening.
Term finishes: Friday 11 Dec (11:50)
Spring Term 2021 Lost Property
Term starts : Tuesday 5 Jan (08:40)
Any misplaced uniform, sports kit or school
Exeat: Sat/Sun 23/24 Jan equipment that is found around the school is
collected and taken to the lost property hut, which
Half Term:
is next to the parking area on the Prep School
Friday 12 Feb (16:10) to Monday 22 Feb (08:40)
playground.
Exeat: Sat/Sun 13/14 Mar
It is essential that all items of school uniform and kit
Term finishes: Friday 26 Mar (11.50) are named so that they can be returned to boys.
Named items of lost property are sorted into each
Summer Term 2021 Tutor’s box. Boys can then go and collect them from
Term starts: Tuesday 20 Apr (08.40) the lost property hut at break time and lunchtime.
Any named items not collected are usually returned to
Exeat: Sat/Sun/Mon 1/2/3 May
boys on a weekly basis. Parents can also visit the lost
Half Term: property hut each weekday between 15:45 and 16:10.
Friday 28 May (16:10) to Monday 7 Jun (08:40)
Term finishes: Friday 2 Jul (16:10) School Fees
At the beginning of each term, boarders return by Details of fees are sent to parents each year and are
18:00 the previous evening and, after half terms, by also available throughout the year on the school
20:00 the previous evening. website.
Fees for the forthcoming year are announced each
We strongly recommend that all Prep Boarders summer term.
go home to their families during the Christmas,
Easter and Summer Holidays, as well as the two
week half term break in October.27
Y5-Y6 Joining Booklet
BEDFORD PREP SCHOOL
Payment of Fees Whilst the school does not endorse the transport
Termly Payments suppliers, these companies have been used for many
years by Bedford School and other independent
Termly fee invoices are uploaded to the secure parent schools in Bedford. It is the responsibility of parents
portal before the start of each term. Payment should to organise transport to and from school and to make
be made by direct debit, bank transfer, debit or credit their own checks as they deem necessary. For further
card before the term commences. information on routes, times and costs, please contact
the providers directly.
Monthly Payments
Fees can also be paid, by direct debit only, in nine
equal instalments on predetermined dates (usually Visa Requirements
the first working day of the month or the first day of
term if later). All students from outside the EU are required to
have a visa to study in the UK. We have a Home
Office Licence which enables us to take international
Autumn Term Sept, Oct, Nov students and to issue a CAS (Confirmation of
Acceptance of Studies) for boys applying for a Tier 4
Spring Term Jan, Feb, Mar
Child Student Visa.
Summer Term May, Jun, Jul To enable us to hold the Home Office Licence we
have to follow certain procedures and are regularly
Fees in Advance checked by the Home Office to ensure we are
The Harpur Trust accepts payment of fees by lump working within the guidelines. We would, therefore,
sum in advance. Further details of this scheme are be grateful if you could assist us with any request in
available from the Harpur Trust Fees Office, tel: +44 regard to this matter.
(0)1234 369500. Families whose sons require a Tier 4 Child Student Visa
should have received a communication from us, but if
Fees Invoice - Disbursements (Blue Bills) not, please contact us as soon as possible.
Any additional costs not covered by the main tuition
fee will be added to the following term’s fees invoice Following a successful visa application, your son will
and itemised accordingly, as these are charged for in be issued with a vignette in his passport which is
arrears. These may cover the cost of additional text valid for 30 days and will allow him into the UK. Please
books, additional excursions or trips, private music advise us and send a copy of both the confirmation
tuition, ESOL lessons, subscriptions, shop purchases or letter and vignette as soon as you receive them. Your
any boarding house expenses, etc. son’s visa in the form of a BRP (Biometric Resident
Permit) card will be sent to the school.
Further details about the fees invoice are available
from: The Bursar, 10 Glebe Road, Bedford, MK40 On your son’s first day at the school he must bring
2PL Tel: +44 (0)1234 362245, email: bursary@ his passport with him so we may physically see the
bedfordschool.org.uk. passport and vignette before he can sign and receive
his BRP.
If your son has a British National Overseas passport or
Transport - School Buses a Tier 1 Investor or Entrepreneur Visa or Tier 2 Visa, we
There is an extensive network of buses to all Harpur would like notification of this before starting and will
Trust Schools. This transport system is run by voluntary ask to see both the passport and visa when he arrives
parent associations and commercial suppliers, a list of at the school.
which can be found on the school website. We recommend that your son keeps his passport and
BRP in the boarding house safe.You can also read
