COVID-19 vaccination programme: Workforce and training toolkit - Version 5, 10 March 2021
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OFFICIAL COVID-19 vaccination programme: Workforce and training toolkit Version 5, 10 March 2021
Contents
Section Slide(s) This workforce and training toolkit is for Regional Leads and
Regional Workforce Leads to use as a practical guide and:
Workforce & training context 4
• provides information on the workforce and training approach
National supply 5-7 to support the local mobilisation of workforce and training
activities
Workforce staffing models 8-11
• provides information that can be shared with appropriate
Legislation 12-15 stakeholders and delivery organisations
Regional mobilisation 16-29 • explains how delivery organisations can access the national
workforce supply
Training requirements 32
Please note the information in this pack will be updated, in
Workforce Planning Tool 33-37
particular the training requirements and pathways for each
role.
Volunteer guidance 36-38
Changes are highlighted in yellow.
Appendices:
1. Operational guidance for workforce 37-54
deployment
2. Memorandum of Understanding 55-56About this pack
This pack supports providers to prepare for the workforce and training mobilisation of the COVID-19 vaccination
programme. It includes:
• Workforce delivery models: Staffing models to support local recruitment and guidance on the employment
credentials that need to be in place for each of the staff groups.
• National supply: The mechanisms to draw down from the nationally procured contracts with lead providers
as this is how local trusts will access new supply routes.
• Mobilisation: The frameworks for lead providers, an outline of the interface with local providers and regional
workforce bureaus, to support workforce optimisation. There is also an outline of how rostering works to
support the deployment of the nationally recruited workforce.
• Training: Details of the training journeys for both registered and non-registered staff, including training
requirements and modes of delivery.Workforce and training: context • Planning needs to focus on identifying workforce capacity beyond the core vaccinators working in the NHS (by expanding who is able to administer a vaccine through the changes to medicines legislation). Planning will also need to take into consideration business as usual planning within the NHS including elective recovery. • The role of the vaccinator and registered healthcare professional have been developed to be generic roles, filled by people with the relevant skills, so we are less reliant on one staff group. • The model job descriptions have been graded through Agenda for Change for the tasks and competencies required. These can be used to support local recruitment efforts. • Some staff will be newly recruited to the NHS (new vaccinators) while others will be freed up by NHS organisations, where possible. • All staff, regardless of how they are secured, will need to undergo national training and a competency assessment before they can vaccinate patients (except for volunteers from St John Ambulance who will have already been trained). Supervision must be provided. • The recommended staffing pod models can be flexed depending on local requirements. The skill mix must be assured at a local level through safe staffing and clinical supervision arrangements and variations entered into the Workforce Planning Tool to ensure any local variations are reflected in local demand data. • The lead employer model has been established to support NHS Providers and Primary Care (PCN’s and Community Pharmacies). This will also include the services to which primary care supports. • Deployment will prioritise the use of existing staff and local temporary recruitment. Where there is insufficient capacity identified locally, providers can access additional capacity via National Workforce Suppliers (see next two pages). 4 |
National workforce suppliers
Overview of support Roles provided
Supplier How do I access national supply?
provided by supplier
SJA will manage and deploy • Vaccinator Lead providers can contact SJA to discuss mobilisation and plans of action by emailing NHS-Vaccinations@sja.org.uk
30,500 volunteers to vaccination Volunteer
centres, including 10,000 • Vaccination Support To access the Volunteer Workforce please follow these steps:
Volunteer (post
vaccinators. This will be
observation care)
available across all seven 1. Workforce Bureau and/or Lead Provider provides the workforce requirement to the Single Point of Contact via the prescribed
• Patient Advocate
regions. online form
St John 2. SJA Single Point of Contact uploads the required shifts onto the SJA Global Rostering Service (GRS)
3. SJA Volunteers will then self-roster the shifts in accordance with the Lead Provider requirements.
Ambulance
4. When Volunteer arrives on-site the Lead Provider will be required to conduct the onsite inductions and ensure any face-to-face
(SJA) training has been completed for Vaccinator Volunteer role. Where required, the Lead Provider may request that the Volunteer
signs a Volunteer Agreement in accordance with its local procedures to ensure areas such as confidentiality and data protection
are covered accordingly. The National Team has provided a template should the Lead Provider wish to use this – see slide 7.
5. Volunteer will conduct their shift under the supervision of the Lead Provider.
6. SJA will invoice NHS England and NHS Improvement directly every month for the services delivered in that monthly period. All
invoices will be broken down regionally.
Royal RVS can provide c.50,000 • Steward - Patient The Lead Employer will be able to access the RVS nation supply chain via the GoodSAM app. To access the Volunteer Workforce
Voluntary volunteers aligned to the Flow please follow these steps:
current NHS Volunteer
Services
Responder model. 1. Workforce Bureau staff and/or Lead Provider staff will be trained via an online webinar on how to upload requests onto the
GoodSAM application.
2. Workforce Bureau and/or Lead Provider uploads demand to the GoodSAM application
3. Volunteer will respond to GoodSAM application and sign up to shifts within their geographical areas.
4. When Volunteer arrives on-site the Lead Provider will be required to conduct the onsite inductions. Where required, the Lead
Provider may request that the Volunteer signs a Volunteer Agreement in accordance with its local procedures to ensure areas
such as confidentiality and data protection are covered accordingly. The National Team has provided a template should the
Lead Provider wish to use that.
5. Should there be any issues or queries in relation to the Volunteers, RVS will provide a Regional Relationship Manager who
will be your first escalation point.
6. RVS Volunteer will be inducted and deployed as per the Lead Provider Requirements.
7. RVS will invoice NHS England and NHS Improvement directly every month.
5 |National workforce suppliers
Overview of support to be
Supplier Roles to be provided by supplier How do I access national supply?
provided
Multiple Occupational Health Providers • Registered OH Nurse - Onsite / face-to- The Occupational Health DPS Framework with 23 suppliers is accessible from the NHS
can provide additional Registered face England and NHS Improvement People Directorate. To access the Framework please follow
Occupational Health Professionals. • OHA (qualified OH nurse; part 3 of these steps:
register) Onsite / face-to-face 1. Provider/trust to identify specific requirements eg 2 OH nurses to work at X location for
2 months.
2. Provider/trust to identify the required local funding
3. Region accesses full list of accredited suppliers on NHS Health at Work Network
Occupational health https://www.nhshealthatwork.co.uk/login.asp?origin=covid.asp
providers 4. Once a supplier is identified through the Framework, Lead Employers can contact the
supplier directly and enter an agreement with them.
5. OHP employee will be inducted, trained and deployed as per the System Lead
Provider requirements.
6. The Provider/ Trust will be invoiced directly.
The Bring Back Scheme mechanism is • Vaccinator - Pay Band 3 Existing BBS routes should be undertaken by the NHS organisation.
where the System Lead Provider • RHCP - Draw-up & Clinical Assessment* -
identifies a BBS colleague. Pay Band 5 Where routes do not exist, NHS Professionals may be used as a route to contract.
Bringing Back Staff • Registered Healthcare Professional - Pay
Band 6
NHSP has launched a targeted “call for Covid-19 Vaccination Programme Vaccinator- Practices and PCNs will be able to make requests for additional staff via their Lead
action” to recruit to specific roles as Pay Band 3 Provider, but will be required to fund these posts locally, in line with Agenda for Change pay
additional workforce. NHSP will be rates and put in place a collaborative agreement with the Lead Provider.
responsible for the end-to-end process, Specific roles have been developed to be generic
from managing centralised demand, to (not specific to a professional clinical group). To access resource, PCN groupings should follow the drawdown processes for the National
NHS recruitment and virtual training and Workforce Supply Routes.
Professionals confirming employment hosting
(NHSP) arrangements.
More details are available at: NHS
Professionals - Join the Covid-19
6 | Vaccine TeamUseful National Workforce Supplier documents
Supplier Title of Document Contents Document Link
Provision of resources to the Covid-19 Provides overview of NHSP resource draw-down https://future.nhs.uk/CovidVaccinations/vie
NHSP Vaccination Programme w?objectId=94215717
Defines the three rostering and deployment models:
1.Lead employer is an NHSP customer
2.Lead employer is not an NHSP customer, and uses Allocate
3.Lead employer is not an NHSP customer, and uses another roster/ bank technology
Outline of roles and responsibilities
St John Information Document • Provides overview of SJA resource draw-down https://future.nhs.uk/CovidVaccinations/vie
Ambulance • Roles & training w?objectId=94215909
• Governance arrangements
• Clinical assurance
• Contact information
St John Template Volunteer Agreements https://future.nhs.uk/CovidVaccinations/vie
Ambulance If required Lead Providers can use the attached template. Please note if you decide to w?objectId=94215813
use your existing Volunteer Agreements for Volunteers, please ensure the provision on
insurance is aligned and/ or incorporated as per the Template. The Template includes:
• The volunteer role
• Induction and training
• Insurance
• Confidentiality
Royal Voluntary Template Volunteer Agreements If required Lead Providers can use the attached template. Please note if you decide to https://future.nhs.uk/CovidVaccinations/vie
Service Template use your existing Volunteer Agreements for Volunteers, please ensure the provision on w?objectId=94215813
insurance is aligned and/ or incorporated as per the Template. The Template includes:
• The volunteer role
• Induction and training
• Insurance
• ConfidentialityWorkforce summary based on one vs. multiple pod site – under National
Protocol
• The table below outlines the workforce requirements to support the safe and effective delivery of vaccinations across a single vs. a multiple pod site. This is aimed to be used for
vaccination centre models and shows the crude numbers needed at any given time for the models to operate. Please note the table below does not account for FTE sick leave, breaks,
2 shifts per day.
• Please note the site size dictates the required governance structure, which can vary between a one pod site vs multiple pod site as scaling involves increased management governance
and accountability. This is a recommended workforce structure only and it is subject to local flexibility and adjustment.
• Updated pod model documents for VCs and HHs can be found on NHS Futures.
Total number of workforce required Narrative and
Role Band Description
One pod site Multiple pod site comments
Registered 6 • Supervision* of the vaccination activity and staff within the pod and observation 1 1 per pod
Healthcare area.
Professional (HCP)
5 • Responsible for the patient clinical assessment pre-vaccination (x5). 6 6 per pod
• Responsible for vaccination draw-up (x1).
Vaccinator 3 • Responsible for the delivery of vaccination. 2 2 per pod
• Responsible for the disposal of clinical waste and change of PPE (when
required). For scaling
purposes, the
Healthcare 3 • Responsible for sanitisation and infection control (e.g. wipe down surfaces). 1 1 per pod
numbers show the
Assistant (HCA) • Support the vaccination process.
roles needed
Admin Support 3 • Responsible for patient record keeping. 2 2 per pod relative to the pod
• Responsible for recording vaccination data (such as batches, numbers). ratio, but does not
imply the location of
Post Vaccination SJA • Responsible for managing the post vaccination observation area & provide BLS. 2 2 per pod the roles inside the
Observation pod.
Steward Volunteer • Responsible for patient flow management. 5 5 per pod
Patient Advocate SJA • Responsible for answering patient queries and address any concerns. 1 1 per pod
Front of House Proposed • Responsible for patient check-in and pod allocation. 2 2 per pod
Band 2 • Responsible for patient queries on the day.
Marshal Volunteer • Responsible for patient flow management. 5 5 per pod
*Safe staffing and supervision guidance will be developed and provided by the national programme.Workforce summary based on one vs. multiple pod site – under National
Protocol continued
• The table below outlines the workforce requirements to support the safe and effective delivery of vaccinations across a single vs. a multiple pod site. This is aimed to be used for
vaccination centres and shows the crude numbers needed at any given time for the models to operate. Please note the table below does not account for FTE sick leave, breaks, 2 shifts
per day.
• Please note the site size dictates the required governance structure, which can vary between a one pod site vs multiple pod site as scaling involves increased management governance
and accountability. This is a recommended workforce structure only and it is subject to local flexibility and adjustment.
Total number of workforce required
Role Band Description One pod site Multiple pod Narrative and comments
site
Registered 6 • Supervision* of the clinical assessment activity. 0 1 per max 3 Within the one pod site, the clinical assessors can escalate
Healthcare • Escalation point for clinical assessment. pods to the Senior Manager. Scaling up, we anticipate the need
Professional of a Band 6 as direct escalation point, one responsible for
(HCP) up to three pods.
Senior Manager Proposed • Responsible for clinical & operational oversight, 1 0 Within the one pod site, a Senior Manager is able
8b-8c governance of the site & staff supervision. to oversee both clinical and operational activity. Scaling up
to multiple pods, this role requires separation
Nursing Manager 8a • Responsible for clinical escalations. 0 1 per max 3 of responsibility; therefore we propose that instead of a
• Responsible for overseeing the clinical activity for the pod pods Senior Manager, a Nursing Manager is responsible for the
and clinical assessment area. clinical oversight of a maximum of 3 pods and there is on-
site presence of an Ops Director (see below) responsible
for operational oversight.
Medical Director Med Gr. • Responsible for clinical leadership & site(s) governance. Remote oversight 1 per site (can We anticipate that a Medical Director can oversee multiple
• Responsible for clinical escalations above the Nursing of difficult clinical be remote) sites remotely. This role may be covered by the GP in the
Manager or Senior Manager. queries (at least PCN model.
1/Lead Trust)
Operations ESM • Responsible for non-clinical leadership & operational At least 1 per Lead 1 per site (on We anticipate that the Ops Director can oversee multiple
Director Equiv. delivery of vaccination centres. Trust covering site) one pod sites remotely. For multiple pod sites, this role
• Responsible for ensuring all workforce, consumables and multiple sites may be required in-person, dedicated to that site.
equipment are in place. (remote)
Pharmacy Team Pharmacy input and oversight must be considered in the vaccination centres to maintain product integrity of the Vaccine, ensuring that appropriate cold chain processes
are in place and that the staff carrying out tasks are adequately training to handle the vaccine(s). There will be a mix of new HC Professionals and new recruits hence
good pharmaceutical oversight is essential to ensure patient safety. Specifically management of all aspects of ordering, receipt, storage and onward supply from stock
of vaccine and medicines should be provided by a senior member of the local Pharmacy Team. SOPs are available on the Specialist Pharmacy Services websites.
*Safe staffing and supervision guidance has been developed and provided by the national programme.Workforce deployment: workforce by delivery model and supplier pools –
required under National Protocol
Delivery Model Role Pay Band No./pod* No./site Total Supplier pool
*Vaccination centre delivery model: The vaccinator figures are shown
Vaccination Centre Vaccinator* 3 2 10 141 NHSP, SJA for the hand-washing only requirement post each vaccination. If full
Delivery Model (all
RHCP – Draw-up & Clinical Assessment 5 6 30 bands Staff Sharing, Secondment, BBS, NHSP PPE change is required, a higher number of vaccinators will be needed
Registered HCP – Supervisor** 6 1 + 1/ 3x 7 & Staff Sharing, Secondment, BBS, NHSP per pod. The model assumes 5 pods per site.
• A single location, volunt
pod
capable of eers)
supporting safe HCA 3 1 5 Staff Sharing, Secondment, NHSP **This role does not include the potential Supervisor needed to
provision of Vaccination Admin Support 3 2 10 Staff Sharing, Secondment, NHSP oversee the Clinical Assessment activity which may be required in
vaccinations over large-scale sites.
an extended Post-vaccination Observation & BLS SJA 2 10 SJA
period to large Steward – Volunteer non-clinical support NHSV 5 50*** NHSV
numbers of people *** Steward numbers have been calculated for a one pod site and may
Patient Advocate – Patient Interaction SJA 1 5 SJA, NHSP
in a predominantly be scaled down in large sites.
indoor setting Front of House / Reception 2 2 10 Existing workforce bank, NHSP
Nursing Manager 8a 1 / max 3 2 Staff Sharing & Secondment
• This table shows
the total workforce
pods • The expected workforce requirements by role and band are set out in
required for a 5- Medical Director Med Gr 1 / site 1 Staff Sharing & Secondment the tables alongside the likely draw-down process from existing
pod site, which Operations Director Gr/ESM 1 / site 1 Staff Sharing & Secondment staffing pools.
can be scaled up
Senior Manager 8b-8c 1/one 0 Staff Sharing & Secondment
and down based
on local
pod site • The figures assume that 1.0 FTE provides 0.78 FTE of delivery time,
requirements Pharmacy Team - Required - accounting for leave, sickness, training etc. vaccinations take 3 min at
fixed and mobile mass sites (exclude pre/post vacc checks), 10 min at
Pay
Delivery Model Role
Band
No./pod* Total Supplier pool acute sites, 60 min at households (including travel) and 15 mins per
residential and detained estates.
Hospital Hub Delivery Vaccinator* 3 1 14 (all NHSP, SJA
Model bands &
RHCP – Draw-up & Clinical Assessment 5 6 Staff Sharing, Secondment, BBS, NHSP
volunteers) • Acronyms: SJA (St. John Ambulance), NHSP (NHS Professionals),
• Delivery of vaccination Registered HCP – Supervisor** 6 1 Staff Sharing, Secondment, BBS, NHSP NHSV (NHS Volunteers), BBS (Bringing Back Scheme), RHCP
to the citizens in HCA 3 1 Staff Sharing, Secondment, NHSP (Registered Healthcare Professional).
hospital hubs
Vaccination Admin Support 3 1 Staff Sharing, Secondment, NHSP
• This table shows the Front of House / Reception 2 1 Existing workforce bank, NHSP
total workforce Nursing Manager 8a 1 Staff Sharing & Secondment
required for a two
single lane pod Pharmacy Team - Required -Job Descriptions under National Protocol
Role Role
Band 3 Vaccinator Band 3 HCA
Band 5 HCP –
Band 3 Admin Support
Dilution required*
Band 5 HCP –
Band 2 Front of House/Reception
Dilution not required*
Band 6 HCP
Band 8a Nursing Manager
Clinical Supervisor**
* The original Band 5 HCP was designed to cover vaccine dilution
responsibilities. In instances where HCPs cannot dilute under the
Band 8b-8c Senior Manager
vaccine specifications guidance, please use the adjusted Band 5
JD.
** The original Band 6 JD has been amended to allow Allied Health
Professionals to be able to apply for this role.
ESM Operations DirectorLegislation
As part of enabling the UK to deploy a vaccine, the Department of Health and Social Care amended the 2012
Human Medicines Regulations. These amendments:
1. Ensure that conditions can be attached to the temporary authorisation of an unlicensed vaccine, which allow
the licensing authority to ensure that these products, where appropriate, can be treated in a similar way to
products with a full marketing authorisation.
2. Extend immunity from civil liability for regulation 174 so that it applies not just to manufacturers and
healthcare professionals but also to the company placing the unlicensed vaccine on the market, and to
clarify the consequences on immunity, should there be a breach of the conditions imposed.
3. Enable the expansion of the workforce who can administer a vaccine under an NHS or Local Authority
Occupational Health Scheme.
4. Ensure the COVID-19 vaccine can be promoted as part of the national vaccination campaigns.
5. Make provisions for wholesale dealing of the vaccines/treatments, in the case that the vaccine/treatment
needs to be moved between premises at the end of the supply chain.Who can be a vaccinator?
Experienced vaccinators Can vaccinate with training and supervision Post legislative change
Practice nurses (NMC)* Physiotherapists (HCPC)* St John Ambulance Volunteers
School nurses (NMC)* Radiographers (HCPC)* Vaccinators created to support NHS
Donor nurses (NMC) * Pharmacists (GphC) [Primary Care & COVID-19 vaccination programme
Midwives (NMC)* Hospital setting] *
Occupational Health Providers (NHS)* Pharmacy technicians (GphC)
Community Pharmacists* (GPhC) Chiropodists and podiatrists*
St John Ambulance* (clinical staff - Dental hygienist*
RHCP paramedics) Dental therapist* We train and deploy the workforce in three
Dentists (GDC) Dietitian*
GPs (GMC) Occupational therapist*
phases:
Paramedics (HCPC)* Optometrist*
Nursing Associates (NMC -require Orthoptist* 1. Train and deploy Registered Healthcare
supervision) Orthotist and Prosthetist* Professionals experienced in vaccinations
Speech and language therapists
2. Train and deploy Registered Healthcare
Professionals and healthcare workers
GP Practice HCAs Physicians associates inexperienced in vaccinations.
Non- Phlebotomists 3. Train and deploy non healthcare workers who
RHCP Blood &Transfusion Donor carers are recruited through a call to action for the
HCA’s
Medical and Nursing students new vaccinator role.
Healthcare professionals who can administer vaccines under PGD are highlighted with *
Nb: This list is not definitive i.e. for the unreigistered vaccinators anyone that meets the essential criteria in the Job Descriptions can apply.On-boarding guidance for COVID-19 Vaccination Programme
Below details the requirements for efficient operations of the COVID-19 vaccination programme delivery models.
Guidance
Pre-employment Must be in compliance with the temporary Covid-19 guidance and FAQs issued by NHS Employers which was agreed by DHSC, Home Office, CQC and NHS
checks England and NHS Improvement in March last year.
Indemnities The Service Provider is responsible for clinical governance arrangements for the services provided under the terms of their commissioning contract.
For directly employed staff, cover will be provided by CNST (Statutory sector) or CNSGP (GP practice) and staff sharing MOU agreements can be used to
ensure appropriate governance for staff deployed to other settings (indemnity and data protection).
For volunteers working in a provider (not directly employed), volunteer agreements and staff sharing MOU agreements will be used to ensure appropriate
governance (e.g. indemnity and data protection).
Where volunteers have been coordinated centrally through St John Ambulance with NHS England and NHS Improvement, it is St John Ambulance intention for
these individuals to be covered (for both clinical and non-clinical vaccination activity) by the existing insurance policy of the voluntary organisation. Therefore,
there are different volunteer agreements for St John Ambulance and Royal Voluntary Service volunteers to reflect the different indemnity arrangements.
Example staff sharing MOU and volunteers agreements are available below for systems to review and implement, in line with local needs.
Providers must also assure themselves that relevant public liability, employer’s liability and professional indemnity are in place. This is captured in the
commissioned service specifications.
NHS Resolution has information on its website to support PCN groupings to understand the indemnity and insurance requirements.
Occupational The Occupational Health guidance updated and published on the 01st December 2020 can be found here,
Health
requirements
DBS checks Please see next slide for detailsDisclosure and Baring Service checks
The DBS free and fast track service is strictly limited to regulated activity and where healthcare is being delivered by a registered healthcare
professional, or under the direction or supervision of a registered healthcare professional. Latest advice suggests those administering the
vaccine would fall under this definition and would therefore be eligible for a free and fast track DBS. However, the need to obtain a check is
dependent on the factors outlined below:
Workforce DBS guidance
Healthcare workers • Staff who have had a DBS check within the last three years, or are subscribed to the DBS Update Service, do not need to rechecked.
already working in the • Where this is not the case, eg the DBS check was carried out more than three years ago, or their original disclosure showed offences that might
NHS need to be considered, then consideration must be given as to whether a new check would be required.
• Those newly recruited to the NHS to work in regulated activity will be eligible for a free and fast track check.
Deploying individuals • Staff from the Bringing Back Scheme who can present a letter issued through the relevant regional team confirming clearances obtained, do not
through BBS scheme need to be rechecked.
• DBS clearances must be at the correct level for the work being undertaken. If no criminal record information was declared in their original disclosure,
then a further check should not be necessary.
• If there is a trigger for a new check and the staff member will be undertaking regulated activity, they are eligible for a free and fast track check. Other
levels of checks may be required for different support roles (see note on non-regulated activity below)
• Local trusts may require other pre-employment checks such as requiring individuals to show photographic ID on their first day. This will be clarified
locally.
Support roles (non- • Recruitment to non-regulated role may require DBS check.
regulated activity) • Although there is no equivalent fast track service for support roles, provisions are in place to enable them to start work or volunteer under
supervision, until their disclosure is received (in line with lead employer processes).
• NHS Employers has produced a guide outlining a range of role based scenarios and eligibility for different levels of check.
Recruitment through • The national contract requires that all staff and workers recruited by NHS Professionals will be DBS checked.
NHS Professionals
Volunteers • Royal Voluntary Service volunteers will not be conducting regulated activity and will not be subject to a DBS check.
• St John Ambulance and the Red Cross are likely to have had DBS clearances but assurance will be required. SJA is contracted to DBS to check
their staff.
DBS guidance on COVID-19 roles which would be eligible for this type of check can be found on gov.uk.Regional mobilisation: there is regional oversight and assurance of the programme working with
management and co-ordination organisations (MCOs) and providers to ensure successful delivery
locally
Primary Care
National programme
programme
National
level National Vaccine Oversight Centre (NVOC) operated by NHSE/I Vaccination Programme Via PCN DES sign up
• Legal entity (ie PCN) providing
Regional Regional Vaccine Cell Clinical Governance for
level service delivery including
incident reporting
• Operation of community sites
– both NHS and non-NHS
Management Management Management Management • Act as a vehicle of workforce -
Population employment and/or honorary
accountability and Co- and Co- and Co- and Co- contracts; commission in-
– System ordination ordination ordination ordination person training, onboarding
and induction, and workforce
geography Organisation Organisation Organisation Organisation contracts and training
(MCO) (MCO) (MCO) (MCO) programme
• Creation and management of
the rostering and staff sharing
• Monitored by MCO to ensure
Lead Lead Lead Lead population reach and
accountability
Employer Employer Employer Employer
Service
delivery
PCN PCN PCN PCN PCN PCN PCN
PCN PCN PCN PCN PCN
community community community community community community community
community community community community community
site site site site site site site
site site site site site
Via MCO contracts: Via lead employer contracts:
• Anticipate same organisation contracted as both MCO and Lead Employer in each system • Legal entity (ie acute trust) providing clinical governance for
geography service delivery including incident reporting
• Two distinct contracts drive different accountabilities • Act as a vehicle of workforce - employment and/or honorary
• MCO operates Local Workforce Operational Planning Cell contracts; commission in-person training, onboarding and
• Seven day a week service centre provided for local providers induction
• Responsible for draw down from national supply chain, invoicing and workforce contracts at • Creation and management of the rostering and staff sharing
system geography level (unless alternative arrangements agreed locally) • Access point for national supply chain for other NHS Trusts
• Performance reporting across the system and to NHSE&I VOC and PCNsWorkforce roles and responsibilities
National Vaccination Operations Regional Vaccination Cell – Workforce Management and Co-ordination Lead Employer Other Providers (PCNs and Trusts)
activity
Level/
Centre (NVOC) Workstream Organisation (MCO)* (COVID-19 Roving Model and COVID-19
(Management and Co-ordination of COVID- Large Scale and Community Model)
19 vaccination programme at ICS level)
- Accountable to National COVID-19 - Accountable to the National Vaccination - Accountable to Regional Vaccination Cell Board - Accountable to Management and Co-ordination of - Accountable to MCO via contracted services
Accountability
responsibility
Vaccination Board Operations Centre (VOC) via contracted services COVID-19 vaccination programme at STP level - Responsible for delivery of workforce elements of
- Responsible for national oversight of - Responsible for regional oversight and - Responsible for delivery of workforce elements of - Responsible for delivery of workforce elements of PCNs through enhanced service contracts (PCNs)
and
the COVID-19 Vaccination assurance of workforce elements of COVID-19 Management and Co-ordination of COVID-19 COVID-19 Vaccination Centres, Hospital Hubs and and vaccination of staff (NHS Trusts and PCNs)
Programme Vaccination Programme vaccination programme at STP level Local Vaccination Services.
- Oversight and assurance of - Oversight and assurance of workforce plans at - Co-ordination of workforce plans within ICS – - Monitoring progress of workforce plans within own - Monitoring progress of workforce plans within own
workforce plans at regional level – each MCO and regional level – progress progress against workforce requirements of lead contracted delivery models - progress against contracted delivery models - progress against
Oversight and
assurance
progress against workforce against workforce requirements by staff group employers and PCNs across all delivery models** workforce requirements at individual level per workforce requirements at individual level per
requirements by staff group and and delivery model** - Use of the Workforce Planning Tool to understand delivery model through existing workforce, national delivery model through existing workforce,
delivery model - Use of the Workforce Planning Tool to capacity vs demand contract call off and local recruitment*** national contract call off and local recruitment
- Use of the Workforce Planning Tool understand capacity vs demand - Responsible for maintaining the Workforce - Inputting into the workforce planning tool at least
to understand capacity vs demand Planning Tool weekly
- Modelling of population, delivery - Support MCO with ICS level modelling of - Overall workforce planning for system with Lead - Workforce planning for Vaccination Centres, - Planning of own workforce requirements to
models and workforce requirements population, delivery models and workforce Employers and PCNs to deliver workforce Hospital Hubs and Local Vaccination Services – vaccinate own staff – current workforce, workforce
Workforce
at regional level requirements including Lead Employer and requirements** current workforce, workforce required, workforce required, workforce gap and plan (PCN and
planning
- Production of standard role PCN** - Adopt or adapt of standard role descriptions and gap and plan *** Trusts)
descriptions and workforce service - Sharing of standard role descriptions and workforce service specifications - Adopt or adapt of standard role descriptions and - Planning of own workforce requirements to deliver
specifications workforce service specifications workforce service specifications NHS ES contact – current workforce, workforce
required, workforce gap and plan (PCN only)
- National contracting with NHS - Regional link with NHS Professionals, St John - Reallocation of available workforce across - Local deployment of existing workforce to fulfil own - Local deployment of workforce to fulfil delivery of
Workforce supply
Professionals, St John Ambulance, Ambulance, NHS Volunteers and OH providers when gaps arise** workforce requirements*** own staff vaccinations (PCN and trusts)
NHS Volunteers and OH providers providers** - System draw down of NHS Professionals, St - Deployment of NHS Professionals, St John - Deployment of NHS Professionals, St John
- National recruitment campaigns for - Supporting MCOs to ensure NHS John Ambulance, NHS Volunteers and OH Ambulance, NHS Volunteers and OH providers Ambulance, NHS Volunteers and OH providers
clinical and non clinical vaccination Professionals, St John Ambulance, NHS providers contract** workforce*** workforce***
workforce Volunteers and OH providers workforce has - Access to any supply identified through national - Local recruitment and employment of workforce*** - Local recruitment and employment of workforce***
equitable access** campaigns or regionally identified
- Production of Training Needs - Signpost MCO to TNA, relevant standards and - Develop system capacity and plans to deliver - Access training products against delivery models, - Access training products against delivery models,
Analysis and relevant standards training products against delivery models, relevant standards against delivery models, workforce roles and workforce service workforce roles and workforce service
against delivery models, workforce workforce roles and workforce service workforce roles and workforce service specifications*** specifications
Training
roles and workforce service specifications specifications** - Ensure workforce are trained and complaint with - Ensure workforce are trained and complaint with
specifications - Support MCO with advice and expertise to - Adopt or adapt accessible training products relevant training *** relevant training
- Production of accessible training develop training delivery plans against delivery models, workforce roles and
products against delivery models, workforce service specifications
workforce roles and workforce
service specifications
* MCO and lead employer expected to be contracted as the same organisations in each ICS operating under different service specifications
**Specified in draft service specification ‘Management and Co-ordination of COVID-19 vaccination programme at STP level’Lead Employers – Midlands 10.03.2021
Lead Employers Which ICS/STPs will Which Providers will they support Lead Employer SPOC Regional Workforce RVOC
they support Lead
University Hospitals Birmingham and Birmingham and Solihull Mental Health NHS Foundation Trust morag.gates@uhb.nhs.uk Steve Morrison england.midsroc@nh
Birmingham NHS Solihull Birmingham Community Health Care NHS Foundation Trust stevemorrison@nhs.n s.net
Foundation Trust Birmingham Women’s and Children’s Hospitals NHS et
Foundation Trust
Royal Orthopaedic Hospital Birmingham NHS Foundation Trust
University Hospitals Birmingham NHS Foundation Trust
Coventry and Coventry and University Hospitals Coventry and Warwickshire NHS Trust mark.ratley@covwarkpt.nh
Warwickshire Warwickshire South Warwickshire NHS Foundation Trust s.uk
Partnership Trust Coventry and Warwickshire NHS Partnership Trust
George Eliot Hospital NHS Trust
The Dudley Group Black Country and Birmingham Community Healthcare NHS Foundation Trust James.Fleet1@nhs.net
NHS Foundation Trust West Birmingham Black Country Healthcare NHS Foundation Trust
Dudley Integrated Health and Care NHS Trust
Sandwell and West Birmingham Hospitals NHS Trust
The Dudley Group NHS Foundation Trust
The Royal Wolverhampton NHS Trust
Walsall Healthcare NHS Trust
West Midlands Ambulance Service NHS Foundation Trust
NHS Herefordshire & Hereford and 2gether Foundation Trust scott.parker@nhs.net
Worcestershire CCG Worcester West Midlands Ambulance Service NHS Trust
Worcestershire Acute Hospitals NHS Trust
Worcestershire Health and Care NHS Trust
Wye Valley NHS Trust
Northampton General Northamptonshire Kettering General Hospital NHS Foundation Trust adam.cragg@ngh.nhs.uk
Hospital NHS Trust Northampton General Hospital NHS Trust
Northamptonshire Healthcare NHS Foundation Trust
System Led Bureau Shropshire, Telford Robert Jones and Agnes Hunt Orthopaedic Hospital NHS nichola.bradford@nhs.net
and Robert Jones and and Wrekin Foundation Trust
Agnes Hunt NHS Shrewsbury and Telford Hospital NHS Trust
Foundation Trust is Shropshire Community Health NHS Trust
Lead Employer South Staffordshire and Shropshire Healthcare NHS
Foundation TrustLead Employers – Midlands ctd. 10.03.2021
Lead Employers Which ICS/STPs will they Which Providers will they support Lead Employer SPOC Regional Workforce Lead RVOC
support
Midlands Partnership Staffordshire Burton Hospitals NHS Foundation Trust mish.irvine@mpft.nhs.uk Steve Morrison england.midsroc@nhs
NHS Foundation Trust Healthwatch Staffordshire stevemorrison@nhs.net .net
Healthwatch Stoke-on-Trent
NHS England
NHS Improvement
North Staffordshire Combined Healthcare NHS Trust
South Staffordshire and Shropshire Healthcare NHS Foundation
Trust
Staffordshire and Stoke-on-Trent Partnership NHS Trust
University Hospitals of North Midlands NHS Trust
Derbyshire Community Derbyshire Chesterfield Royal Hospital NHS Foundation Trust derby.svoc@nhs.net
Healthcare Trust University Hospitals of Derby and Burton NHS Foundation Trust darren.tidmarsh1@nhs.net
Derbyshire Community Health Services NHS Foundation Trust
Derbyshire Healthcare NHS Foundation Trust
East Midlands Ambulance Service NHS Trust
Derbyshire GP Alliance
Sherwood Forest Nottinghamshire Nottingham University Hospitals NHS Trust robert.simcox@nhs.net
Hospitals NHS Nottinghamshire Healthcare NHS Foundation Trust
Foundation Trust Sherwood Forest Hospitals NHS Foundation Trust
Leicestershire Leicester, Leicestershire East Midlands Ambulance Service NHS Trust Sarah.Willis@leicspart.nhs
Partnership NHS Trust and Rutland Leicestershire Partnership NHS Trust .uk
University Hospitals of Leicester NHS Trust Louise.Young@westleicest
Leicester Community NHS Trust ershireccg.nhs.uk
Lincolnshire CCG Lincolnshire East Midlands Ambulance Service NHS Trust julie.stevens20@nhs.net
Lincolnshire Community Health Services NHS Trust
Lincolnshire Partnership NHS Foundation Trust
United Lincolnshire Hospitals NHS TrustLead Employers – East of England 10.03.2021
Lead Employers Which ICS/STPs will they Which Providers will they support Lead Employer SPOC Regional Workforce Lead RVOC
support
Essex Partnership Mid and South Essex & Essex Partnership University NHS Foundation Trust jodie.russell@nhs.net Jenny Hannington england.eoe-
University Hospital Suffolk and North East Mid and South Essex NHS Foundation Trust Jacky.dixon@nhs.net jenny.hannington@hee vacprg@nhs.net
NHS Foundation Trust Essex and support to East Suffolk and North Essex NHS Foundation Trust .nhs.uk
other STPs within the West Suffolk NHS Foundation Trust.
East of England Basildon and Thurrock University Hospitals NHS Foundation Trust
Mid Essex Hospital Services NHS Trust
North East London NHS Foundation Trust
Southend University Hospital NHS Foundation Trust
South Essex Partnership University NHS Foundation Trust
Hertfordshire Hertfordshire and West East and North Hertfordshire NHS Trust ruth.griffin2@nhs.net
Community Services Essex Hertfordshire Community NHS Trust alisonlathwell@nhs.net
NHS Trust Bedfordshire, Luton, and Hertfordshire Partnership University NHS Foundation Trust
Milton Keynes Princess Alexandra Hospital NHS Trust
West Hertfordshire NHS Hospitals Trust
Bedford Hospital NHS Trust
Luton and Dunstable University Hospital NHS Foundation Trust
Milton Keynes University Hospital NHS Foundation Trust
South Central Ambulance Service NHS Foundation Trust
The East of England Ambulance Service NHS Trust
Cambridgeshire Cambridgeshire and James Paget University Hospitals NHS Foundation Trust anne.foley1@nhs.net
Community Services Peterborough Kings Lynn NHS Foundation Trust
NHS Trust Norfolk and Waveney Norfolk and Norwich University Hospitals NHS Foundation Trust
Norfolk and Suffolk NHS Foundation Trust
Norfolk Community Health and Care NHS Trust
Queen Elizabeth Hospital
Cambridge University Hospitals NHS Foundation Trust
Cambridgeshire and Peterborough NHS Foundation Trust
Cambridgeshire Community Services NHS Trust
East of England Ambulance Service NHS Trust
North West Anglia NHS Foundation Trust
Papworth Hospital NHS Foundation TrustLead Employers – London 10.03.2021
Lead Employers Which ICS/STPs will they Which Providers will they support Lead Employer Regional Workforce RVOC
support SPOC Lead
Chelsea and Westminster North West London Central and North West London NHS Foundation Trust pippa.nightinga Jodie Gardiner england.london-
Hospital NHS Foundation Trust Central London Community Healthcare NHS Trust le@chelwest.n jodie.gardiner@nhs.n covid19voc@nhs.net
Chelsea and Westminster Hospital NHS Foundation Trust hs.uk et
Imperial College Healthcare NHS Trust
London North West Healthcare NHS Trust
Royal Brompton And Harefield NHS Foundation Trust
The Hillingdon Hospitals NHS Foundation Trust
The Royal Marsden NHS Foundation Trust
West London Mental Health NHS Trust
University College London North Central London Barnet, Enfield and Haringey Mental Health NHS Trust d.grantham@n
Hospitals NHS Foundation Trust Camden and Islington NHS Foundation Trust hs.net
Central and North West London NHS Trust
Central London Community Healthcare NHS Trust
Moorfields Eye Hospital NHS Foundation Trust
North Middlesex University Hospital NHS Trust
Royal Free NHS Foundation Trust
Royal National Orthopaedic Hospital NHS Trust
Tavistock and Portman NHS Foundation Trust
University College London Hospitals NHS Foundation Trust
Whittington Health NHS Trust
Barts Health NHS Trust North East London Barking, Havering And Redbridge University Hospitals NHS Trust delvir.mehet@
Barts Health NHS Trust nhs.net
City of London Corporation
East London NHS Foundation Trust
Homerton University Hospital NHS Foundation Trust
North East London NHS Foundation Trust
Guy's and St Thomas' NHS South East London Guy’s and St Thomas’ NHS Foundation Trust jessica.arnold1
Foundation Trust King’s College Hospital NHS Foundation Trust @nhs.net
Lewisham and Greenwich NHS Trust
Oxleas NHS Foundation Trust
South London And Maudsley NHS Foundation Trust
Croydon Health Services NHS South West London Croydon Health Services NHS Trust lorissa.page@
Trust Kingston Hospital NHS Foundation Trust swlondon.nhs.
The Royal Marsden NHS Foundation Trust uk
Hounslow and Richmond Community Healthcare NHS Trust
South West London and St George's Mental Health NHS Trust
St George's University Hospitals NHS Foundation TrustLead Employers – North West 10.03.2021
Lead Employers Which ICS/STPs Which Providers will they support Lead Employer SPOC Regional RVOC
will they support Workforce Lead
St. Helen's & Knowsley Cheshire and Alder Hey Children’s NHS Foundation Trust gary.watson14@nhs.net Katy Coope covid-
Teaching Hospitals NHS Trust Merseyside Bridgewater Community Healthcare NHS Foundation Trust katy.coope@nhs 19.mvnw@nhs.n
Cheshire and Wirral Partnership NHS Foundation Trust .net et
Clatterbridge Cancer Centre NHS Foundation Trust
Countess of Chester NHS Foundation Trust
East Cheshire NHS Trust
Liverpool Heart and Chest Hospital NHS Foundation Trust
Liverpool University Hospitals NHS Foundation Trust
Liverpool Women’s Hospital NHS Foundation Trust
Mersey Care NHS Foundation Trust
Mid-Cheshire Hospital NHS Foundation Trust
North West Boroughs Healthcare NHS Foundation Trust
St Helens and Knowsley Teaching Hospitals NHS Trust
Southport and Ormskirk Hospital NHS Trust
The Walton Centre NHS Foundation Trust
Wirral University Teaching Hospital NHS Foundation Trust
Wirral Community NHS Foundation Trust
Warrington and Halton Hospitals NHS Foundation Trust
North West Ambulance Service NHS Trust
Tameside and Glossop Greater Bolton NHS Foundation Trust amanda.bromley@tgh.nhs.
Integrated Care NHS Manchester Manchester University's NHS Foundation Trust uk
Foundation Trust Greater Manchester Mental Health NHS Foundation Trust
North West Ambulance Service NHS Trust
North West Boroughs Healthcare NHS Foundation Trust
Pennine Acute NHS Hospitals Trust
Pennine Care NHS Foundation Trust
Northern Care Alliance NHS Group
Stockport NHS Foundation Trust
Tameside and Glossop Integrated Care NHS Foundation Trust
The Christie NHS Foundation Trust
Wrightington, Wigan and Leigh NHS Foundation Trust
East Lancashire Hospitals Lancashire and Blackpool Teaching Hospitals NHS Foundation Trust emma.davies@elht.nhs.uk
NHS Trust South Cumbria Cumbria Partnership NHS Foundation Trust
East Lancashire Hospitals NHS Trust
Lancashire Care NHS Foundation Trust
Lancashire Teaching Hospitals NHS Foundation Trust
University Hospitals Of Morecambe Bay NHS Foundation TrustLead Employers – South East 10.03.2021
Lead Employers Which ICS/STPs will they Which Providers will they support Lead Employer SPOC Regional Workforce RVOC
support Lead
Sussex Community NHS Sussex Health and Care Brighton and Sussex University Hospitals NHS Trust Caroline.haynes3@nhs.net Shahana Ramsden england.servoc
Foundation Trust Partnership East Sussex Healthcare NHS Trust shahana.ramsden@nhs @nhs.net
First Community Health and Care .net
Integrated Care 24
Queen Victoria Hospital NHS Foundation Trust
South East Coast Ambulance Service NHS Foundation Trust
Sussex Community NHS Foundation Trust
Sussex Partnership NHS Foundation Trust
Western Sussex Hospitals NHS Foundation Trust
Central Surrey Health Surrey Heartlands Central Surrey Health laura.rivet@nhs.net
Surrey and Borders Partnership NHS Foundation Trust
Surrey and Sussex Healthcare NHS Trust
Ashford and St Peter's Hospitals NHS Foundation Trust
Royal Surrey County Hospital NHS Foundation Trust
South East Coast Ambulance NHS Foundation Trust
Epsom and St Helier University Hospitals NHS
NHS Frimley Health Foundation Frimley Health and Care Frimley Health NHS Foundation Trust tina.white@nhs.net
Trust ICS South East Coast Ambulance Service NHS Foundation Trust
Surrey and Borders Partnership NHS Foundation Trust
Solent NHS Trust Hampshire and Isle of Hampshire Hospitals NHS Foundation Trust Angela.murphy28@nhs.net
Wight Isle of Wight NHS Trust
Portsmouth Hospitals NHS Trust
Solent NHS Trust
South Central Ambulance Service NHS Foundation Trust
Southern Health NHS Foundation Trust
University Hospital Southampton NHS Foundation Trust
Oxford Health NHS Foundation Berkshire, Oxfordshire and Berkshire Healthcare NHS Foundation Trust joe.smart@berkshire.nhs.uk
Trust Buckinghamshire Buckinghamshire Healthcare NHS Trust
Oxford Health NHS Foundation Trust
Oxford University Hospitals NHS Foundation Trust
Royal Berkshire NHS Foundation Trust
South Central Ambulance Service NHS Foundation Trust
Kent Community Health NHS Kent and Medway Dartford and Gravesham NHS Trust Louise.norris@nhs.net
Foundation Trust East Kent Hospitals University NHS Foundation Trust
Kent and Medway NHS and Social Care Partnership Trust
Kent Community Health NHS Foundation Trust
Maidstone and Tunbridge Wells NHS Trust
Medway Community Healthcare CIC
Medway NHS Foundation Trust
South East Coast Ambulance Service NHS Foundation TrustLead Employers – North East 10.03.2021
Lead Employers Which ICS/STPs Which Providers will they support Lead Employer SPOC Regional RVOC
will they support Workforce Lead
Newcastle upon North East and North Cumbria Integrated Care NHS Foundation Trust christine.mann2@nhs Rachel Baillie- england.ney-
Tyne Hospitals NHS North Cumbria Northumbria Healthcare NHS Foundation Trust .net Smith vacc-
Foundation Trust South Tyneside & Sunderland NHS Foundation Trust Rachel.BaillieSm cell@nhs.net
Gateshead Health NHS Foundation Trust ith@hee.nhs.uk
County Durham and Darlington NHS Foundation Trust
North Tees & Hartlepool NHS Foundation Trust
North East Ambulance NHS Foundation Trust
Cumbria, Northumberland Tyne & Wear NHS Foundation
Trust
Sheffield Teaching South Yorkshire Doncaster & Bassetlaw Teaching Hospitals NHS tom.evans7@nhs.net
Hospitals NHS and Bassetlaw Foundation Trust
Foundation Trust Rotherham Doncaster & South Humber NHS Foundation
Trust
Barnsley Hospitals NHS Foundation Trust
Sheffield Childrens Hospital NHS Foundation Trust
Sheffield Teaching Hospitals NHS Foundation Trust
Leeds Teaching West Yorkshire Airedale NHS Foundation Trust sarah.brewer3@nhs.
Hospitals NHS and Harrogate Bradford District Care NHS Foundation Trust net,
Foundation Trust Bradford Teaching Hospitals NHS Foundation Trust
Calderdale & Huddersfield NHS Foundation Trust
Leeds & York Partnership NHS Foundation Trust
Leeds Community Healthcare NHS Trust
Mid Yorkshire Hospitals NHS Trust
Yorkshire Ambulance NHS Trust
Hull University Humber Coast City Healthcare Partnership Tina.Smallwood@he
Teaching Hospitals and Vale Hull University Teaching Hospitals NHS Trust y.nhs.uk
NHS Trust York Teaching Hospital NHS Foundation Trust
Harrogate and District NHS Foundation Trust
South Tees Hospitals NHS Foundation Trust
Humber Teaching NHS Foundation Trust
Tees, Esk and Wear Valleys NHS Foundation TrustLead Employers - South West 10.03.2021
Lead Employers Which Which Providers will they support Lead Employer SPOC Regional RVOC
ICS/STPs will Workforce Lead
they support
NHSEI SW All systems 7 Lead Providers alastair.wilson3@nhs.net Jo Howarth england.swcovid1
Workforce Bureau jo.howarth@nhs.n 9-voc@nhs.net
et
Gloucestershire Gloucester Gloucester Hospitals NHS Foundation Trust mel.murrell@nhs.net
Hospitals NHS
Foundation Trust
North Bristol NHS BNSSG Avon and Wiltshire Mental Health Partnership Matt.Foxon@nbt.nhs.uk
Trust North Bristol NHS Trust
University Hospitals Bristol and Weston NHS Foundation Trust
Royal United BSW Great Western Hospitals NHS Foundation Trust jenny.turton1@nhs.net
Hospitals Bath NHS Royal United Hospitals Bath NHS Foundation Trust
Foundation Trust Salisbury NHS Foundation Trust
Somerset NHS Somerset Somerset Partnership NHS Foundation Trust Mandy.black@somersetft.nh
Foundation Trust Taunton and Somerset NHSFoundation Trust s.uk
Yeovil District Hospital NHS Foundation Trust
Royal Devon and Devon South Western Ambulance Service NHS Foundation Trust Claire.flavin@nhs.net
Exter NHS University Hospitals Plymouth NHS Trust
Foundation Trust Devon Partnership NHS Trust
Northern Devon Healthcare NHS Trust
Royal Devon and Exeter NHS Foundation Trust
Torbay and South Devon NHS Foundation Trust
Dorset University Dorset Dorset County Hospital NHS Foundation Trust francesca.pingarelli@dorsetc
NHS Foundation Dorset Healthcare University NHS Foundation Trust cg.co.uk
Trust Poole Hospital NHS Foundation Trust
The Royal Bournemouth and Christchurch Hospitals NHS
Foundation Trust
Royal Cornwall Cornwall Cornwall Partnership NHS Foundation Trust Laura.wheeler3@nhs.net
Hospitals NHS Trust Royal Cornwall Hospitals NHS TrustRostering & Payroll Overview - Hospital Hubs and vaccination centres
Scenario 1: Lead Employer operated bank
Local Trust workers paid from
Local NHS trusts Local NHS Trust Local Trust ESR, fed by Lead Lead Employer
Employer HealthRoster
1 ESR Rostering
RECRUIT Local Trust workers (substantive or bank) also onboarded to Lead
Trust HealthRoster
Recruited staff
2 National Recruitment (substantive & bank) Recruited staff added to
onboarded to Lead Lead Employer HealthRoster via BAU ESR interface
Trust ESR ESR
TRAIN
Lead Trust pay their existing & Lead Employers are
3 Agencies Agency Workers engaged via newly onboarded staff via their ESR responsible for the roster
creation & management
Lead Trust BAU processes for vaccination centres
ROSTER Agency workers paid by their agency and invoice processes as per BAU
Lead and Local
4 Trust workers
use/book CVD
duties via Lead
DEPLOY St John staff not rostered by Lead Employer app
Employer: St John inform of filled duties
5 No pay data sent to volunteer
organisations from Lead Employer
END CONTRACT
Legend
Staff onboarding data flow
Payroll data flow
Roster creation
MI ReportingRostering & Payroll Overview - Hospital Hubs and vaccination centres
Scenario 2: NHSP operated bank
Local Trust workers paid from
Local NHS trusts Local Trust ESR, fed by Lead Lead Employer
Local NHS Trust
Employer HealthRoster
1 ESR Rostering
Local Trust substantive workers also onboarded to Lead Trust HealthRoster
RECRUIT
Local Trust
bank Recruited Recruited staff added to
workers National Recruitment
substantive staff
2 doing CVD onboarded to Lead
Lead Employer
ESR
HealthRoster via BAU ESR interface
work join Trust ESR
NHSp bank Lead Trust pay their existing &
TRAIN
newly onboarded staff via their ESR
NHSP Bank (Lead Lead Employers are
NHSp bank staff onboarded via BAU process / interface
3 Employer) responsible for the roster
creation & management
NHSp Bank Staff paid by NHSp using BAU interface / process for vaccination centres
Agencies Agency Workers engaged via Lead Trust BAU processes
ROSTER
Lead and Local
4 Agency workers paid by their agency and invoice processes as per BAU
Trust workers
use/book CVD
duties via Lead
DEPLOY Employer app
St John staff not rostered by Lead
Employer: St John inform of filled duties
5 No pay data sent to volunteer
organisations from Lead Employer
END CONTRACT
Legend
Staff onboarding data flow
Payroll data flow
Roster creation
MI ReportingYou can also read
