Covid 19 Charity Risk Assessment - St. John's School and ...
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Covid 19 Charity Risk Assessment
Date of assessment: 05/01/2022
Date of next review: 11/02/2022
Agreed by: Senior Leadership Team
Details of risk assessment including location/description of activity or equipment to be assessed:
It is a legal requirement that school, and college settings should revisit and update their risk assessments (building on the learning
to date and the practices they have already developed), to consider the additional risks and control measures. Settings should also
review and update their wider risk assessments and consider the need for relevant revised controls in respect of their conventional
risk profile considering the implications of coronavirus (COVID-19). Schools and Colleges should ensure that they implement
sensible and proportionate control measures which follow the health and safety hierarchy of controls to reduce the risk to the
lowest reasonably practicable level.
We maintain our position that Safeguarding is paramount in all environments and at all levels on-site and off- site. We have
adapted our Safeguarding Policy to reflect specific Covid 19 concerns. CYPA 1 individual risk assessments are updated when
necessary and in conjunction with families as per the guidance
A number of measures have been put in place to reduce the risk of contamination / infection along with plans for managing any
staff or CYPA falling ill, and appropriate contingency planning is starting to plan for the eventuality of local outbreaks
Further government advice and guidance can be found below, however St. John’s reserves the right to extend our control
measures beyond the government guidance: https://www.gov.uk/government/publications/containing-and-managing-local-
coronavirus-covid-19-outbreaks/covid-19-contain-framework-a-guide-for-local-decision-makers
1
child, young person, or adult
Page 1 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentCoronavirus (COVID-19): guidance and support - GOV.UK (www.gov.uk)
https://www.gov.uk/government/publications/guidance-for-full-opening-special-schools-and-other-specialist-settings/send-and-
specialist-settings-additional-covid-19-operational-guidance-applies-after-step-4
Ventilation guidance https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm
Page 2 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment) Risk/Consequence Risk groups risk rating rating
Transmission of virus to CYPA,
L S R L S R
staff members and anyone else
they come into contact with which
could lead to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
Contaminated surfaces within the
colleagues
1. School / College / Residential ABCDE
• loss of income 4 5 20 2 5 10
Homes.
• increased expenditure
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ All managers (Care, Teachers, Tutors, Leads, admin etc) to ensure that surfaces and equipment (in particular shared
resources) are cleaned regularly throughout a shift using the correct cleaning materials
Page 3 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ All staff to regularly sanitise and/or wash hands and to encourage CYPA to do the same. Hand sanitisers located throughout
all sites
▪ No multi-use handtowels to be used to dry hands. Paper towels are supplied
▪ Individual hand sanitisers will be available for staff (via supplied bum bags)
▪ Deep clean schedule in place for all areas
▪ All staff are required to be double vaccinated unless they are medically exempt
▪ Encourage all staff to take up the booster vaccine as soon as possible
▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12-15 year olds to be rolled out
at the School in due course.
Page 4 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
Transmission of virus to CYPA, L S R L S R
staff members and anyone else
they come into close contact with
which could lead to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
Proximity of individuals within the colleagues
2.
School/College/Residential homes • loss of income 4 5 20 2 5 10
ABCDE
• increased expenditure
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ Large banners put up in prominent locations reminding staff, CYPA and visitors about physical distancing
Page 5 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ All staff are required to wear type IIR masks when working directly with CYPA and in communal areas. CYPA are
encouraged to wear face coverings where applicable
▪ Public events e.g. graduation or alumni discos must be risk assessed to ensure covid safety
▪ In order to reduce numbers of people onsite, some non-learner facing staff will at times work from home. This will
be determined by the staff and their line manager
▪ Ventilation of rooms and buildings promoted as per guidance
▪ All staff to proactively open windows at the start of the day/shift and to ensure that these are closed when leaving
and buildings are vacant
▪ Doors to remain open where safe to do so
▪ All staff are required to be double vaccinated unless they are medically exempt
▪ Encourage all staff to take up the booster vaccine as soon as possible
▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12–15 year olds to be
rolled out at the School in due course
▪ All staff regularly sanitise their hands and encourage CYPA to do the same
▪ All managers (Care, Teachers, Tutors, Leads, admin etc) to ensure that surfaces and equipment (in particular
shared resources) are cleaned regularly throughout a shift using the correct cleaning materials
Page 6 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentRisk Hazard (product, activity, plant, Risk/Consequence Risk groups Pre control Residual
no equipment risk rating risk
rating
Reduction in trained staff to L S R L S R
respond to either fire or a medical
emergency leading to:
• Death
• Serious injury
Potential reduced number of
• impact on continuity of service
employees due to covid outbreak and safety of CPYA and
3.
could result in a lack of fire colleagues ABCDEG 2 5 10 2 2 4
wardens/sweeps and first aiders • loss of income
• increased expenditure
• reputational damage
• additional pressure on local
health services and public
health and fire services
Control measure in use:
▪ Number of fire wardens and first aid trained staff increased and monitored
▪ Contingency plans in place
▪ All staff are required to be double vaccinated unless they are medically exempt
▪ Encourage all staff to take up the booster vaccine as soon as possible
▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12-15 year olds to be rolled out
at the School in due course.
Page 7 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentRisk Hazard (product, activity, plant, Risk/Consequence Risk groups Pre control Residual
no equipment risk rating risk
rating
Legionella could develop L S R L S R
Standing water in tanks/dead legs
Staff and CYPAs could be exposed
and cleaning or flushing
to legionella leading to:
4. programmes ceasing – should areas
• Absence – reduced staff team ABCDEG 2 5 10 1 5 5
be closed for a period of time due to
• Illness and potential
a covid outbreak
hospitalisation/death
Control measure in use:
▪ Regular flushing regimes are in place
▪ Monthly water temperature checks taking place
▪ Low use outlets are flushed weekly
▪ Regular checks of records made by Estates and H&S team
▪ Legionella action plan in place
Page 8 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
• Failure to report externally in L S R L S R
required timeframe (e.g.
RIDDOR)
• Failure to follow normal
Lapse in timely incident and/or processes around debriefs and
accident reporting if key staff wellbeing follow ups
5.
members are absent due to covid • Potential delay in external ABCD 2 3 6 2 2 4
related reasons reporting to safeguarding
• Staff and CYPA wellbeing
compromised
• Staff and CYPA H&S
compromised
Control measure in use:
▪ Identifying key roles and who will respond if they are absent
▪ Ensure that a contingency plan is in place and communicated
Page 9 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
• Impact on continuity of service L S R L S R
and safety of staff and CPYA
• Potential loss of income should
Increase in staff absence due to
6. staff absence lead to partial ABCD
covid 4 4 16 2 4 8
closure
• Increased expenditure (agency
cost) to cover absence
Control measure in use
▪ All staff are required to be double vaccinated unless they are medically exempt
▪ Encourage all staff to take up the booster vaccine as soon as possible
▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12-15 year olds to be
rolled out at the School in due course.
▪ All staff are required to wear type IIR masks when working directly with CYPA and in communal areas. CYPA are
encouraged to wear face coverings where applicable
▪ Public events e.g. graduation or alumni discos must be risk assessed to ensure Covid safety
▪ In order to reduce numbers of people onsite, some non-learner facing staff will at times work from home. This will
be determined by the staff and their line manager
▪ Ventilation of rooms and buildings promoted as per guidance https://www.hse.gov.uk/coronavirus/equipment-
and-machinery/air-conditioning-and-ventilation.htm
▪ Attempting to overstaff where possible and block booking agency staff in advance
Page 10 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ Reducing training, meetings and administration time when needed to redeploy staff to support CYPA
▪ All staff to proactively open windows at the start of the day/shift and to ensure that these are closed when leaving
and buildings are vacant
▪ Doors to remain open where safe to do so Residential staff to continue to test as per guidance, all other staff
required to carry out two LFD tests at home each week
▪ Twice weekly home testing for day CYPA where applicable. However, on site testing has been offered to
parents/carers of day CYPA
Page 11 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
Increased chance of transmission L S R L S R
of covid leading to:
• Inability to properly support
CYPA displaying symptoms
and/or testing positive
• Compromises infection control
requirements
• Death
• Long covid
• Impact on continuity of service
A lack of appropriate PPE and/or
7. and safety of CPYA and ABCDE
incorrect use of PPE 2 5 10 1 5 5
colleagues
• Loss of income
• Increased expenditure
• Reputational damage
• Closure of residential houses
• Inability to cover additional
vacant shifts/absence
• Additional pressure on local
health services and public
health
Page 12 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentControl measure in use:
▪ Ensuring that we have PHE approved PPE stock levels across all sites at all times. Regular stock takes undertaken by the
H&S Officer and Care Managers
▪ Suppliers of PPE identified, and relationship managed to ensure in times of PPE shortage that we are able to maintain stock
levels
▪ Training has been supplied to support in the donning and doffing of PPE and staff can request additional training at any time
▪ Staff will receive information and guidance for what activities require the use of PPE
▪ Type IIR masks to be worn in school, college and residential when working directly with CYPA and in communal areas. CYPA
are encouraged to wear face coverings where possible
Page 13 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
• Unknown intruders on site L S R L S R
increasing risk to staff and
Security of site may be at risk due to CYPA safety
8. reduced availability of security • Increased risk to charity ABDEFG
personnel and staffing levels property & equipment 2 4 12 1 4 4
• Increased risk of
theft/vandalism/fire
Control measure in use:
▪ Security firm employed at College who can provide alternative personnel should they experience staff shortages
▪ Estates team to complete thorough and daily inspection of School and College premises to check for signs of break in and/or
vandalism
▪ Swipe card access to some entrances at the college are installed. Further installations to include Residential houses, School
and College in 2022
▪ Lockdown procedure in place
Page 14 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
• Death L S R L S R
• long covid
• impact on continuity of service
and safety of CPYA and
colleagues
Visitors who unknowingly are covid • loss of income
positive entering the School / • increased expenditure
9.
College / Residential Homes • reputational damage ABCDE 3 5 15 2 5 10
transmitting covid to others • closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ Visitors to the School and College must follow the visitor’s process and complete a self-declaration form prior to visiting and
provide evidence of a negative LFT
▪ Visitors to the Residential homes must be approved by the Care Manager. Visitors will be asked to undertake a LFT test on
the day of the visit. This can either be done prior to the visit with evidence of a negative result shown to staff on arrival at
Page 15 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environmentthe house or it can be undertaken at the house. If undertaken at the house, the visitor must wait outside of the house until
result is confirmed as negative
▪ Visits will take place outside in gardens/ public parks where possible
▪ Visitors are required to sanitise their hands on arrival at any site
▪ Posters regarding covid 19 symptoms are placed on the entry/sign in point of all premises, stating symptomatic individuals
will not be allowed entry
▪ Handwashing posters placed in toilets / on notice boards etc
▪ All visitors encouraged to wear Type IIR masks unless exempt
▪ Vaccination Policy - consultants, regular contractors, volunteers, interns, bank workers, agency workers and governors and
trustees must provide evidence of having been double vaccinated
Page 16 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
Transmission of virus to CYPA, L S R L S R
staff members, their own family
members and anyone else they
come into contact with leading to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
Staff or visitors develop covid 19
colleagues
10. symptoms whilst on site at the
• loss of income ABCDE 3 5 15 2 5 10
School/ College/Residential homes
• increased expenditure
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ All staff are required to be double vaccinated unless they are medically exempt
Page 17 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12-15 year olds to be rolled out
at the School in due course
▪ Requirements for contractors and regular visitors to be double vaccinated unless they are medically exempt
▪ All staff required to wear type IIR face masks as outlined in this document and to socially distance where possible
▪ Visitors encouraged to wear face masks and follow visitors’ protocol
▪ Covid Symptoms Flow Chart available to all staff, this details the protocol to follow if an individual or close contact becomes
symptomatic
▪ The symptomatic person will leave site immediately, advised to undertake a PCR test and will be required to report results to
St. John’s
Page 18 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
Transmission of virus to CYPA, L S R L S R
staff members and anyone else
they come into contact with
leading to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
Contaminated surfaces of vehicles/
colleagues
11. proximity of people when using
• loss of income ABCDEF 3 5 15 2 5 10
vehicles
• increased expenditure
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ All staff are required to be double vaccinated unless they are medically exempt
Page 19 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12-15 year olds to be rolled out
at the School in due course
▪ The Fleet Officer will ensure cleaning products are adequately stocked when carrying out weekly vehicle checks
▪ The driver of the vehicle is responsible for cleaning the inside of and the external touchpoints of the vehicle with appropriate
cleaning products after each use
▪ The driver will keep windows open to increase ventilation
▪ All staff to wear Type IIR masks when using vehicles and to encourage CYPA to do the same where appropriate
▪ When using public transport staff are advised to wear Type IIR face masks and CYPA are encouraged to wear Type IIR face
masks or face coverings where appropriate
▪ Staff are advised to wash or sanitise their hands before and after sanitised before and after using public transport. Staff
must encourage CYPA to do the same
Page 20 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
Transmission of virus to CYPA, L S R L S R
staff members, their family
members and anyone else they
come into contact with leading to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
Day CYPA develops covid 19 colleagues
12.
symptoms and/or tests positive • loss of income ABCDE 3 5 15 2 5 10
• increased expenditure
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ All staff are required to be double vaccinated unless they are medically exempt
▪ Encourage all staff to take up the booster vaccine as soon as possible
Page 21 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ High proportion of CYPA have been single or double vaccinated
▪ Residential staff to continue to test as per guidance, all other staff required to carry out two LFD tests at home
each week
▪ Twice weekly home testing for day CYPA where applicable. However, on site testing has been offered to
parents/carers of day CYPA.
▪ All staff are required to wear type IIR masks when working directly with CYPA and in communal areas. CYPA are
encouraged to wear face coverings where applicable
▪ Public events e.g. graduation or alumni discos must be risk assessed to ensure Covid safety
▪ In order to reduce numbers of people onsite, some non-learner facing staff will at times work from home. This will
be determined by the staff and their line manager
▪ Ventilation of rooms and buildings promoted as per guidance https://www.hse.gov.uk/coronavirus/equipment-
and-machinery/air-conditioning-and-ventilation.htm
▪ Attempting to overstaff where possible and block booking agency staff in advance
▪ Reducing training, meetings and administration time when needed to redeploy staff to support CYPA
▪ All staff to proactively open windows at the start of the day/shift and to ensure that these are closed when leaving
and buildings are vacant
▪ Doors to remain open where safe to do so
▪ Parent/carer to collect from site as soon as possible
Page 22 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
Transmission of virus to CYPA, L S R L S R
staff members, their own family
members and anyone else they
come into contact with leading to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
Resident becomes symptomatic colleagues
13. and/or tests positive within School / • loss of income
ABCDE 3 5 15 2 5 10
College / residential home • increased expenditure
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ All staff are required to be double vaccinated unless they are medically exempt
Page 23 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ Encourage all staff to take up the booster vaccine as soon as possible
▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12-15 year olds to be
rolled out at the School in due course
▪ Residential staff to continue to test as per guidance, all other staff required to carry out two LFD tests at home
each week
▪ Residential staff to support twice weekly testing of resident CYPAs where consent is gained
▪ All staff are required to wear type IIR masks when working directly with CYPA and in communal areas. CYPA are
encouraged to wear face coverings where applicable
▪ Public events e.g. graduation or alumni discos must be risk assessed to ensure Covid safety
▪ In order to reduce numbers of people onsite, some non-learner facing staff will at times work from home. This will
be determined by the staff and their line manager
▪ Ventilation of rooms and buildings promoted as per guidance https://www.hse.gov.uk/coronavirus/equipment-
and-machinery/air-conditioning-and-ventilation.htm
▪ Attempting to overstaff where possible and block booking agency staff in advance
▪ Reducing training, meetings and administration time when needed to redeploy staff to support CYPA
▪ All staff to proactively open windows at the start of the day/shift and to ensure that these are closed when leaving
and buildings are vacant
▪ Doors to remain open where safe to do so
Page 24 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
Increased risk of severe health L S R L S R
complications if covid is
contracted leading to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
colleagues
Unvaccinated staff (medically • loss of income
14.
exempt) and CYPA • increased expenditure ABCDE 3 5 15 2 5 10
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ All staff are required to be double vaccinated unless they are medically exempt
▪ Encourage all staff to take up the booster vaccine as soon as possible
Page 25 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ High proportion of CYPA have been single or double vaccinated. Vaccination programme for 12-15 year olds to be rolled out
at the School in due course
▪ Residential staff to continue to test as per guidance, all other staff required to carry out two LFD tests at home each week
▪ Twice weekly home testing for learners where applicable. However, on site testing has been offered to parents/carers of day
CYPA.
▪ All staff are required to wear type IIR masks when working directly with CYPA and in communal areas. CYPA are
encouraged to wear face coverings where applicable
▪ Public events e.g. graduation or alumni discos must be risk assessed to ensure Covid safety
▪ In order to reduce numbers of people onsite, some non-learner facing staff will at times work from home. This will be
determined by the staff and their line manager
▪ Ventilation of rooms and buildings promoted as per guidance https://www.hse.gov.uk/coronavirus/equipment-and-
machinery/air-conditioning-and-ventilation.htm
▪ Attempting to overstaff where possible and block booking agency staff in advance
▪ Reducing training, meetings and administration time when needed to redeploy staff to support CYPA
▪ All staff to proactively open windows at the start of the day/shift and to ensure that these are closed when leaving and
buildings are vacant
▪ Doors to remain open where safe to do so
▪ Brighton and Seaford education / residential home staff to wear Type IIR masks at all times
Page 26 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentResidual
Risk Hazard (product, activity, plant, Pre control risk
no equipment Risk/Consequence Risk groups risk rating rating
CYPA attending external providers L S R L S R
such as Colleges or Work
Placements, could be at risk of
contamination and transmission of
virus leading to:
• Death
• long covid
• impact on continuity of service
and safety of CPYA and
CYPA attending external providers
15. colleagues
for education/work experience ABCDE 3 5 15 2 5 10
• loss of income
• increased expenditure
• reputational damage
• closure of residential houses
• inability to cover additional
vacant shifts/absence
• additional pressure on local
health services and public
health
Control measure in use:
▪ Covid safety protocols of each provider to be obtained and assessed prior to placements being agreed
Page 27 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: Environment▪ CYPA being supported by staff to follow safety protocols of each provider
▪ Individual risk assessments to be completed before placements take place
▪ CYPA and staff to follow the guidance regarding public transport
▪ Placements at FE colleges reviewed and assessed on a half termly basis by the Senior Education Coordinator at College and
the Headteacher at the School
Page 28 of 28
Covid 19 Charity Risk Assessment
*Risk Groups: A: Students B: Staff C: Contractors D: Visitors E: Members of the public F: Vehicles/equipment G: Building/infrastructure H: EnvironmentYou can also read
