City of Bunbury Council Minutes 4 August 2020
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City of Bunbury Council
Minutes
4 August 2020
CITY OF BUNBURY
4 Stephen Street
Bunbury WA 6230
Western Australia
Correspondence to:
Post Office Box 21
Bunbury WA 6231
Telephone: (08) 9792 7234 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au
4 August 2020
Minutes – Council Meeting
1. Declaration of Opening / Announcements of Visitors ........................................................................6
2. Disclaimer ........................................................................................................................................6
3. Announcements from the Presiding Member ....................................................................................7
4. Attendance ......................................................................................................................................7
4.1 Apologies .........................................................................................................................................7
4.2 Approved Leave of Absence ....................................................................................................... 7
5. Declaration of Interest ......................................................................................................................8
6. Public Question Time ........................................................................................................................8
6.1 Public Question Time .................................................................................................................. 8
6.2 Responses to Public Questions Taken ‘On Notice’ ..................................................................... 8
7. Confirmation of Previous Minutes and other Meetings under Clause 19.1 ..........................................9
7.1 Minutes9
7.1.1 Minutes – Ordinary Council Meeting 9
7.1.2 Minutes – Council Advisory Committees and Working/Project Groups 9
7.1.3 Minutes – Special Council Meeting 9
8. Petitions, Presentations, Deputations and Delegations .................................................................... 10
8.1 Petitions .................................................................................................................................... 10
8.2 Presentations ............................................................................................................................ 10
8.3 Deputations .............................................................................................................................. 10
8.4 Council Delegates’ Reports ....................................................................................................... 10
8.5 Conference Delegates’ Reports ................................................................................................ 10
9. Method of Dealing with Agenda Business........................................................................................11
10. Reports ..........................................................................................................................................12
10.1 Preliminary Financial Management Report for the Period Ending 30 June 2020 (was listed as
10.3.1 in the Agenda)................................................................................................................ 12
10.2 Schedule of Accounts Paid for the Period 1 June 2020 to 30 June 2020 (was listed as item 10.3.2
on the Agenda)......................................................................................................................... 20
10.3 Bunbury a Digital City (was listed as item 10.3.3 on the Council Agenda) ............................... 21
10.4 Appointment of New Youth Advisory Council Committee Members (was listed as item 10.1.1 on
the Council Agenda) .................................................................................................................. 25
10.5 2021 State Election – City of Bunbury Priorities (was listed as 10.2.1 on the Council Agenda)28
10.6 Proposed Variable Digital Billboard Sign at lot 334 (#14) Broadway, Pelican Point (was listed as
item 10.4.1 on the Council Agenda) .......................................................................................... 36
10.7 Department of Local Government, Sport and Cultural Industries CSRFF Application (was listed as
item 10.4.2 of the Council Agenda)........................................................................................... 44
10.8 Demolition of Dwelling and Construction of New Single House, Garage and Outbuilding at Lot 1
(#7) Park Street, Bunbury (was listed as item 10.4.3 on the Council Agenda) ......................... 47
11. Applications for Leave of Absence ...................................................................................................56
12. Motions on Notice ..........................................................................................................................56
13. Questions on Notice .......................................................................................................................56
13.1 Response to Previous Questions from Members taken on Notice .......................................... 56
Page 2
4 August 2020
Minutes – Council Meeting
13.2 Questions from Members ......................................................................................................... 56
14. New Business of an Urgent Nature Introduced by Decision of the Meeting ...................................... 56
15. Meeting Closed to Public ................................................................................................................56
15.1 Matters for which the Meeting may be Closed ........................................................................ 56
15.2 Public Reading of Resolutions that may be made Public.......................................................... 56
16. Closure ...........................................................................................................................................56
Page 3
4 August 2020
Minutes – Council Meeting
Acknowledgement of Country
We acknowledge the Traditional Custodians of this land, the Wardandi Noongar people, and pay our respects to
Elders past, present and future.
Vision
Bunbury: welcoming and full of opportunities.
Organisational Values
#WEARECOB
We are one team
We keep each other safe
WE ARE COMMUNITY We display empathy and respect
We have fun and celebrate our successes
We work together to achieve great outcomes
We are open to opportunities
We actively listen and think things through
WE ARE OPEN We are inclusive and treat everyone equally
We are honest and open in our communications
We are open to feedback to improve our performance
We lead the change, we own it
We trust and empower each other
WE ARE BRAVE We have the difficult conversations early
We hold ourselves to the highest standard
We have the courage to improve and simplify
Page 44 August 2020
Minutes – Council Meeting
Nature of Council’s Role in Decision Making
Advocacy: When Council advocates on its own behalf or on behalf of its community to another
level of government/body/agency.
Executive/Strategic: The substantial direction setting and oversight role of the Council, e.g. adopting plans
and reports, accepting tenders, directing operations, setting and amending budgets.
Legislative: Includes adopting local laws, town planning schemes and policies.
Review: When Council reviews decisions made by Officers.
Quasi-Judicial: When Council determines an application/matter that directly affects a person’s rights
and interests. The Judicial character arises from the obligations to abide by the
principles of natural justice.
Examples of Quasi-Judicial authority include town planning applications, building
licences, applications for other permits/licences (e.g. under Health Act, Dog Act or
Local Laws) and other decisions that may be appealable to the State Administrative
Tribunal.
Page 54 August 2020
Minutes – Council Meeting
Minutes
4 August 2020
1. Declaration of Opening / Announcements of Visitors
The Mayor declared the meeting open at 5.30pm and acknowledged the Traditional Custodians of
the land, the Wardandi Noongar people and paid his respects to Elders, past, present and future.
2. Disclaimer
The City of Bunbury accepts no responsibility for any act, omission, statement or intimation that
occurs during Council Briefings or Council Meetings. The City refuses liability for any loss caused
arising out of reliance by any person or legal entity on any such act, omission, statement or
intimation occurring during Council Briefings or Council Meetings. Any person or legal entity acting or
failing to act in reliance upon any statement, act or omission made during a Council Briefing or
Council Meeting does so at their own risk.
Please note the recommendations contained in this document are not final and are subject to
adoption, amendment (or otherwise) at the meeting.
Any statement or intimation of approval regarding any planning or development application made
during a Council Briefing or Council Meeting is not to be taken as notice of approval from the City.
The City advises that anyone who has an application lodged with the City must obtain and should
only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions
attached to the decision made by Council regarding the application.
Copyright
Any plans or documents contained within this Agenda and any associated Appendices are Copyright
of the City of Bunbury. The content is protected by Australian and International copyright trademark.
Content must not be modified or reproduced without written authorisation of the City of Bunbury.
Recording and Webstreaming of Meetings
• All Ordinary and Special Council Meetings are electronically recorded except when Council
resolves to go behind closed doors
• All recordings are retained as part of the City’s records in accordance with the General
Disposal Authority for Local Government Records produced by the Public Records Office
• The live stream can be accessed at http://www.bunbury.wa.gov.au/Pages/Live-Stream.aspx
• Recordings can be accessed at http://www.bunbury.wa.gov.au/Pages/Council-Meeting-
Videos-2020.aspx
• Images of the public gallery are not included in the streaming, however the voices of people
in attendance may be captured and streamed.
• If you have any issues or concerns regarding the live streaming and recording of meetings,
please contact the City’s Governance Officer on 9792 7273.
Page 64 August 2020
Minutes – Council Meeting
3. Announcements from the Presiding Member
The Mayor acknowledged and welcomed Freeman of the City, Mr John Castrilli who was in
attendance.
The Mayor noted the passing of Mr Nick Zaknic who was a former City of Bunbury Councillor. The
Mayor represented the City at his funeral on Friday to pay his respects.
4. Attendance
Council Members:
Presiding Member: Mayor G Brennan
Members: Deputy Mayor J Miguel
Councillor K Turner
Councillor B McCleary
Councillor T Smith
Councillor C Kozisek
Councillor W Giles
Councillor K Steele
Councillor A Yip
Councillor M Steck
Councillor K Plumb
Councillor T Brown
Councillor J Hayward
Executive Leadership Team (Non-Voting)
Chief Executive Officer Mr M Osborne
Director Sustainable Communities Mr G Barbour
Director Strategy and Organisational Performance Mr D Chandler
Director Infrastructure Mr G Harris
City of Bunbury Officers (Non-Voting)
Manager Governance Mr G Golinski
Media and Engagement Officer Ms K Fielding
Community Partnership Officer Ms D Wellington
Trainee Community Services Mr T Blyth
Others (Non-Voting)
Members of the Public 2
4.1 Apologies
Nil
4.2 Approved Leave of Absence
Nil
Page 74 August 2020
Minutes – Council Meeting
5. Declaration of Interest
Members should fill in Disclosure of Interest forms for items in which they have a financial, proximity
or impartiality interest and forward these to the Presiding Member before the meeting commences.
Section 5.60A: “a person has a financial interest in a matter if it is reasonable to expect that the
matter will, if dealt with by the local government, or an employee or committee of the local
government or member of the council of the local government, in a particular way, result in a
financial gain, loss, benefit or detriment for the person.”
Section 5.60B: “a person has a proximity interest in a matter if the matter concerns –
(a) a proposed change to a planning scheme affecting land that adjoins the person’s land;
or
(b) a proposed change to the zoning or use of land that adjoins the person’s land; or
(c) a proposed development (as defined in section 5.63(5)) of land that adjoins the
person’s land.”
Regulation 34C (Impartiality): “interest means an interest that could, or could reasonably be
perceived to, adversely affect the impartiality of the person having the interest and includes an
interest arising from kinship, friendship or membership of an association.”
Nil
6. Public Question Time
In accordance with Reg. 7(4)(a) of the Local Government (Administration) Regulations 1996, members of the
public in attendance at the meeting may stand, state aloud their name and address, and ask a question in
relation to any matter over which the municipality of Bunbury has jurisdiction or involvement.
In accordance with Standing Order 6.7(3)(a) a person wishing to ask a question, must complete a question form
which is provided in the trays at the back of the public gallery and on the City’s website. The completed form
must include your name and address and contain no more than three (3) questions. If your question requires
research or cannot be answered at the meeting, it will be taken on notice and you will receive a written
response and a summary of your question (and any responses provided) will be printed in the minutes of the
meeting.
6.1 Public Question Time
Nil
6.2 Responses to Public Questions Taken ‘On Notice’
Nil
Page 84 August 2020
Minutes – Council Meeting
7. Confirmation of Previous Minutes and other Meetings under Clause 19.1
7.1 Minutes
7.1.1 Minutes – Ordinary Council Meeting
The minutes of the Ordinary meeting of the City of Bunbury Council held on 21 July 2020 have been
circulated.
Recommendation
The minutes of the Ordinary meeting of the City of Bunbury Council held 21 July 2020 be confirmed
as a true and accurate record.
Voting Requirement: Simple Majority Required
Outcome of Meeting 4 August 2020
The recommendation (as printed) was moved by Cr Giles and seconded by Cr McCleary
The Mayor put the motion to the vote and it was adopted to become the Council’s decision on the
matter.
Council Decision 170/20
The minutes of the Ordinary meeting of the City of Bunbury Council held 21 July 2020 be
confirmed as a true and accurate record.
CARRIED UNANIMOUSLY
13 votes “for” / nil votes “against”
7.1.2 Minutes – Council Advisory Committees and Working/Project Groups
Nil
7.1.3 Minutes – Special Council Meeting
The minutes of the Special meeting of the City of Bunbury Council held on 28 July 2020 have been
circulated.
Recommendation
The minutes of the Special meeting of the City of Bunbury Council held 28 July 2020 be confirmed as
a true and accurate record.
Voting Requirement: Simple Majority Required
Page 94 August 2020
Minutes – Council Meeting
Outcome of Meeting 4 August 2020
The recommendation (as printed) was moved by Cr Hayward and seconded by Cr McCleary
The Mayor put the motion to the vote and it was adopted to become the Council’s decision on the
matter.
Council Decision 171/20
The minutes of the Special meeting of the City of Bunbury Council held 28 July 2020 be confirmed
as a true and accurate record.
CARRIED UNANIMOUSLY
13 votes “for” / nil votes “against”
8. Petitions, Presentations, Deputations and Delegations
8.1 Petitions
Nil
8.2 Presentations
Nil
8.3 Deputations
Nil
8.4 Council Delegates’ Reports
Nil
8.5 Conference Delegates’ Reports
Nil
Page 104 August 2020
Minutes – Council Meeting
9. Method of Dealing with Agenda Business
Standing Order 5.5 permits the Council to adopt the recommendations “by exception” (en-bloc).
Pursuant to Standing Order 5.5, the Council “adopted by exception” (i.e. without discussion) those
recommendations listed for items 10.3.1, 10.3.2 and 10.3.3
Items 10.1.1, 10.2.1, 10.4.1, 10.4.2 and 10.4.3 were then discussed and voted on separately. All
items have been renumbered with the items voted “by exception” listed first.
The items “adopted by exception” were moved by Cr Hayward seconded by Cr Plumb.
Page 114 August 2020
Minutes – Council Meeting
10. Reports
10.1 Preliminary Financial Management Report for the Period Ending 30 June 2020 (was listed as 10.3.1
in the Agenda)
File Ref: COB/1642
Applicant/Proponent: Internal Report
Responsible Officer: David Ransom, Manager Finance
Responsible Manager: David Ransom, Manager Finance
Executive: Dave Chandler, Director Strategy and Organisational Performance
Authority/Discretion ☐ Advocacy ☐ Review
☐ Executive/Strategic ☐ Quasi-Judicial
☒ Legislative ☒ Information Purposes
Attachments: Appendix DSOP-1: Statement of Comprehensive Income
Appendix DSOP-2: Statement of Financial Activity
Appendix DSOP-3: Statement of Net Current Assets
Appendix DSOP-4: Statement of Financial Position
Appendix DSOP-5: Capital Projects Expenditure Summary
Appendix DSOP-6: Operating Projects Expenditure Summary
Appendix DSOP-7: Monthly Community Financial Report
Summary
Note that this is a preliminary report to 30 June 2020 and is subject to change as end-of-year
figures have not been finalised including transfers to and from reserves, employee provisions,
restricted cash, final calculation of depreciation and asset revaluation. Council will receive a final
report after the annual audit due to commence 21 September 2020.
The following comments are provided on the key elements of the City’s financial performance.
1. Statement of Comprehensive Income (attached at Appendix DSOP-1)
Actual Financial Performance to 30 June 2020 (refer explanations within the report)
- Actual income of $57.33M is $474K more than the annual budgeted income of
$56.85M.
- Actual expenditure of $62.06M is $4.79M less than the annual budgeted expenditure
of $66.85M.
- Actual operating deficit of $4.73M is $5.27M less than the annual budgeted
operating deficit of $10.00M.
2. Statement of Financial Activity (attached at Appendix DSOP-2)
The forecast Closing Funding Surplus for 30 June 2020 is $5.39M, which is $5.16M more than
the Budgeted Closing Funding Surplus of $231K. The adjusted forecast Closing Funding
Surplus after including the following will result in an estimated Unallocated Closing Funding
Surplus of $52K.
Forecast Closing Funding Surplus to 30 June 2020 $5,390,155
Less:
Projects not finalised in 2019/20 carried forward to 2020/21 $4,480,007*
2020/21 Financial Assistance Grants received in advance $858,637
Unallocated Closing Funding Surplus at 30 June 2020 $51,511
Page 124 August 2020
Minutes – Council Meeting
*Total capital and operating projects carried forward to 2020/21 is $15,379,059, of which
$4,480,007 is unrestricted cash, with the remaining amount of $10,899,052 being funded
from reserves, loans and grants.
3. Statement of Financial Position (attached at Appendix DSOP-4)
The City’s actual balances are as follows:
Actual
* Current Assets of $41.68M includes:
- Cash and Investments $38.29M
- Rates Receivable $1.88M
- Other Current Assets $1.51M
* Current Liabilities of $15.70M includes:
- Trade and Other Payables $9.28M
- Annual Leave and LSL Provisions $4.23M
* Working Capital
(Current Assets less Current Liabilities) $25.98M
* Equity
(Total Assets less Total Liabilities) $565.78M
4. Capital Works (attached at Appendix DSOP-5)
- Actual capital works of $15.95M is $11.77M less than the annual budgeted capital
works of $27.72M, (refer explanation within report).
- Capital works include a combination of funding sources including municipal, reserve
and grant funds.
5. Operating Project Expenditure (attached at Appendix DSOP-6)
- Actual operating project expenditure of $4.57M is $4.08M less than the annual
budgeted operating project expenditure of $8.65M.
- Operating projects include a combination of funding sources including municipal,
reserve and grant funds.
Executive Recommendation
That the Preliminary Financial Management Report for the period ending 30 June 2020 be received.
Strategic Relevance
Theme 4: Our City.
Goal: Civic leadership, partnerships and sound governance in delivering with and
for the community.
Objective No.4.4: A skilled organisation, which exercises responsible asset stewardship, sound
financial management, and exemplary customer service.
Page 134 August 2020
Minutes – Council Meeting
Background
A financial management report is provided to Councillors on a monthly basis which includes the
following summaries:
- Statement of Comprehensive Income (attached at Appendix DSOP-1)
- Statement of Financial Activity (attached at Appendix DSOP-2)
- Statement of Net Current Assets (attached at Appendix DSOP-3)
- Statement of Financial Position (attached at Appendix DSOP-4)
- Capital Projects Expenditure Summary (attached at Appendix DSOP-5)
- Operating Projects Summary (attached at Appendix DSOP-6)
- Monthly Community Financial Report (attached at Appendix DSOP-7)
Council Policy Compliance
Not applicable.
Legislative Compliance
In accordance with the provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34
(1) of the Local Government (Financial Management) Regulations 1996, a Local Government is to
prepare each month a Statement of Financial Activity (attached at Appendix DSOP-2) reporting on
the revenue and expenditure as set out in the annual budget under Regulations 22 (1) (d) for this
month.
At the Special Council Meeting 25 June 2019, Council adopted that a variance between actual and
budget-to-date of greater than or equal to 10% and $25,000 is considered to be a material variance
for reporting purposes in the Statement of Financial Activity for 2019/20.
Officer Comments
Due to the COVID-19 restrictions the City was forced to close community facilities during part of the
year and also agreed to provide the community and businesses with reduced fees and interest relief.
Fees and Charges were impacted significantly and resulted in $1.2M less than originally budgeted for
in 2019/20. This is mainly due to a reduction in Sports facility fees, charges and memberships, paid
parking, selected commercial leases, outdoor eating fees and new street trading licences.
Expenditure was also reduced with a reduction in employee costs (mostly from casual employees,
uniform allowances and staff training), capital expenditure and operating materials and contracts.
Budgets were reduced based on facility closures, state and federal restrictions and where projects
can be deferred to a later date. These were included in the June 2020 Budget Review.
The Operating Income, Operating Expenditure and Capital Expenditure graphs provide an overview
on how the actual income/expenditure is tracking to budget and the previous financial year.
Comments are provided on each graph regarding the current financial position.
Page 144 August 2020
Minutes – Council Meeting
Page 154 August 2020
Minutes – Council Meeting
The following is an explanation of significant Operating and Capital variances identified in the
Statement of Financial Activity. Please refer to appendix DSOP-5 and DSOP-6 for more detailed
information regarding projects:
YTD Actual to
Statement of Financial Activity
Budget Variance
Operating Revenue
Other Revenue – Favourable variance mainly due to higher than $36,057
anticipated income for private works ($12.5K), sale of scrap metal 13%
($8K), minor asset sales ($8K) and additional commercial waste
collections ($6K).
Operating Expenditure
Materials and Contracts – Favourable variance is mainly due to the $4,518,620
projects not being completed and carried forward to the 2020/21 24%
financial year. The main carried forward projects are:
PR-4588 Dredging of Pelican Point Grand Canal - $518K
PR-4773 Implement CBD Action Plan – $496K
PR-3877 Management of funds for the Bunbury Marine -
$352K
PR-3665 Koombana Bridge (Bridge 1319) - $314K
PR-4944 Relief, Recovery and Promotion (COVID-19) - $300K
PR-4268 Renewable Energy Efficient Projects - $234K
PR-4449 Implement South West Sport Centre (SWSC) - $197K
PR-4249 Implement Economic Development Strategy – $169K
PR-4771 Implement Bunbury Promotional Strategy - $158K
Page 164 August 2020
Minutes – Council Meeting
PR-4930 Prepare feasibility study and concept design - $140K
PR-4789 Connect with Asia - $80K
Utilities – Savings have been achieved in utilities due to favourable $296,729
variances in Electricity ($184K) and Water ($85K) expenses for the 11%
year. Electricity charges are still being finalised and this variance is
expected to decrease by $35K.
Capital Revenues
Grants and Contributions for the Development of Assets – ($5,611,411)
Unfavourable variance due to a change in accounting policy to (51%)
recognise grants when utilised and not when received. As the City
received grants funds during 2019/20 and not fully expended (due
to projects being carried forward or to be completed over multiple
financial years) there was an adjustment from revenue of $3.87M.
This will be recognised when the funds have been spent in the
2020/21 financial year.
The following grants were not received during 2019/20 and have
been budgeted in 2020/21:
PR-4799 - Upgrade Halifax Business Park infrastructure-
$683K
PR-4801 - Infrastructure development works at Lot 3002
Lyons Cove (Sykes Foreshore)- $250K
PR-4845 - Upgrade Waste Recycle Centre and Container
Deposit Scheme refund point - $250K
PR-4847 - Construct new UAT Public Facility at Des Ugle Park -
$125K
PR-1809 - Construct Hay Park Central Pavilion $110K
PR-4373 - Realign and widen Koombana Drive East was
completed under budget and grant revenue was
reduced by $218K
Proceeds on Disposal of Assets – Unfavourable variance due to the ($259,965)
delay in the disposal of vehicles ($95K) and plant ($183K). These (11%)
projects have been carried forward and it is anticipated the
disposals will occur during 2020/21.
Proceeds from New Debentures - $250K of loan borrowings were ($250,000)
not required as the City was able to use available unrestricted cash (25%)
to fund the remaining component of the Stirling Street Arts Centre.
Transfers from Restricted Cash – The favourable variance in $5,682,655
transfers from restricted cash is mainly due to carried forward 112%
projects with $3.74M funded from reserves, projects no longer
proceeding $192K, additional income transferred to reserve $209K,
and a reduction in the reliance of reserve funds of $1.1M.
Capital Expenses
Acquisition of Assets – Variance in capital expenditure due to the $11,743,614
progress of projects. The majority of this variance is in: 42%
Page 174 August 2020
Minutes – Council Meeting
Projects due to be carried forward to 2020/21 ($10.87M):
PR-4799 - Upgrade Halifax Business Park Infrastructure -
$2.37M
PR-1809 - Construct Hay Park Central Pavillion - $2.16M
PR-4015 - Improve City’s Landscaping, Parks Gardens and Entry
Ways - $843K
PR-2291 - Corporate heavy plant 2019/20 - $583K
PR-4786 - Detailed design and construction of youth precinct -
$494K
PR-4845 - Upgrade Waste Recycle Centre and Container
Deposit Scheme refund point $480K
PR-4800 - Renew Marlston Seawalls - $474K
PR-3998 - Renew SWSC aquatic changeroom - $443K
PR-4801 - Infrastructure development works at Lot 3002 Lyon
Cove - $423K
PR-4781 - Replace the SWSC fire system - $377K
PR-2281 - Replace corporate vehicles - $274K
PR-2290 - Replace corporate heavy plant 2018/19 - $225K
PR-1303 - Replace playground equipment - $199K
PR-4943 - Implement land exchange, land acquisition and
rationalisation of lots along Withers Crescent,
Boulters Heights – $196K
PR-4107 - Renew South West Sports Centre (SWSC) plant and
machinery 2019/20 -$181K
PR-4802 - Installation of digital billboard, Forrest Highway -
$180K
PR-1252 - Redevelop Stirling Street Arts Centre - $173K
PR-4770 - Building maintenance and refurbishment for Lot 12
Wellington Street – $150K
PR-4847 - Construct new UAT Public Facility at Des Ugle Park -
$133K
PR-1523 - Replace automatic retic systems - $108K
PR-3404 - Refurbish community buildings - $99K
PR-3764 - Redevelopment of BRAG foyer - $89K
PR-4112 – Upgrade facilities to meet the goal of MARCIA - $82K
PR-1843 - Renew and Upgrade Paths - $70K
PR-4761 - Repair and renew Marlston Jetty - $68K
Completed projects with savings identified ($429K):
PR-4373 - Realign and Widen Koombana Drive East - $333K
PR-4724 - Construct South Western Highway (South) shared
path – $58K
PR-4790 - Upgrade Blair Street and Rose Street intersection –
$38K
Projects no longer proceeding due to the change in scope ($187K):
PR-4165 - Develop a detailed design for a Cultural Precinct –
$187K
Page 184 August 2020
Minutes – Council Meeting
Analysis of Financial and Budget Implications
This Financial Management Report on the financial performance of the City is provided for
Councillors information and does not have any financial or budget implications for the 2019/20
financial year.
Community Consultation
There is no requirement for community consultation on this report. A Monthly Community Financial
Report (attached at Appendix DSOP-7) has been prepared to give the community an easy to
understand summary of the City’s financial performance. Once received by Council, this report will
be made available on the City’s website for community information.
Councillor/Officer Consultation
The City’s Executive Leadership Team, Department Managers and Finance staff monitor the City’s
monthly revenue and expenditure and (as required) refers any variances requiring remedial action to
Council.
Approved budget amendments are recorded in the financial statements to reflect the City’s current
budget and financial position at all times.
Outcome of Meeting 4 August 2020
The recommendation (as printed) was moved by Cr Hayward and seconded by Cr Plumb.
The Mayor put the motion to the vote and it was adopted (en-bloc) to become the Council’s decision
on the matter.
Council Decision 172/20
That the Preliminary Financial Management Report for the period ending 30 June 2020 be
received.
CARRIED UNANIMOUSLY
13 votes “for” / nil votes “against”
Page 194 August 2020
Minutes – Council Meeting
10.2 Schedule of Accounts Paid for the Period 1 June 2020 to 30 June 2020 (was listed as item 10.3.2 on
the Agenda)
File Ref: COB/1642
Applicant/Proponent: Internal Report
Responsible Officer: David Ransom, Manager Finance
Responsible Manager: David Ransom, Manager Finance
Executive: Dave Chandler, Director Strategy & Organisational Performance
Authority/Discretion: ☐ Advocacy ☐ Review
☐ Executive/Strategic ☐ Quasi-Judicial
☒ Legislative ☒ Information Purposes
Attachments: Appendix DSOP-8: Schedule of Accounts Paid
Summary
The City of Bunbury "Schedule of Accounts Paid" covering the period 1 June 2020 to 30 June 2020 is
attached at Appendix DSOP-8. The schedule contains details of the following transactions;
Municipal Account – payments totalling $14,208,171.58
Trust Account – payments totalling $77,837.20
Visitor Information Centre Trust Account – payments totalling $4,422.30
Bunbury-Harvey Regional Council Municipal Account – payments totalling $194,243.32
Executive Recommendation
The Schedule of Accounts Paid for the period 1 June 2020 to 30 June 2020 be received.
Voting Requirements: Simple Majority
Outcome of Meeting 4 August 2020
The recommendation (as printed) was moved by Cr Hayward and seconded by Cr Plumb.
The Mayor put the motion to the vote and it was adopted (en-bloc) to become the Council’s decision
on the matter.
Council Decision 173/20
The Schedule of Accounts Paid for the period 1 June 2020 to 30 June 2020 be received.
CARRIED UNANIMOUSLY
13 votes “for” / nil votes “against”
Page 204 August 2020
Minutes – Council Meeting
10.3 Bunbury a Digital City (was listed as item 10.3.3 on the Council Agenda)
File Ref: COB/1374
Applicant/Proponent: Internal
Responsible Officer: David Chandler, Director Strategy and Organisational Performance
Responsible Manager: David Chandler, Director Strategy and Organisational Performance
Executive: David Chandler, Director Strategy and Organisational Performance
Authority/Discretion ☒ Advocacy ☐ Review
☒ Executive/Strategic ☐ Quasi-Judicial
☐ Legislative ☐ Information Purposes
Attachments: Appendix DSOP-9: City of Bunbury State Election Commitment Pitch
Document
Summary
Bunbury, Western Australia is the heart of the Bunbury-Geographe region and has a diverse
economic base as the service centre for the South West corner of Australia. Centrally located
between Perth and the major population centres of the region, Bunbury is the economic engine of
the South West. Regional Western Australia, in particular Bunbury offers an enviable lifestyle and a
unique platform to attract and retain a future workforce to build these new and resilient industries.
Those primary industries prone to future automation including horticulture, livestock, food
production and processing, timber, forest management, mining, energy generation, port and marine,
heavy rail, road freight, coastal surveillance and oceanography are all on Bunbury’s doorstep.
Through strategic regional investment, these capabilities and industries can be unlocked by removing
the infrastructure and technology barriers to future growth and prosperity.
The co-location of technology infrastructure, industries in need of transformation, and the workforce
able to create new opportunities through artificial intelligence and digital, will establish Bunbury as
the Second City and first Digital City of Western Australia.
We are seeking State and Federal government support to accelerate investment in the City of
Bunbury as the Second City and first regional Digital City of Western Australia through key
foundational initiatives.
Executive Recommendation
That Council support and actively promote and advocate for Bunbury’s economic identity as the first
Digital City and Second City of Western Australia.
Voting Requirements: Simple Majority
Strategic Relevance
Theme 2 Our economy
Goal A thriving and dynamic economy, that plays to its strengths, and confidently
presents to the world.
Objective 2.1 Bunbury builds on its competitive advantages, supports innovation and
celebrates business success.
Objective 2.2 Bunbury is known far and wide for its strengths as a place to live, visit and do
business.
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Regional Impact Statement
The Bunbury-Geographe region has seen substantial population growth of 12.66 per cent in the
seven years to 2018. Its role as a major hub for services, arts, culture and employment reinforces
Bunbury’s position as the State’s ‘second city’, supporting a South West population of 178,406. With
Bunbury’s access to major transport and export infrastructure, including the Bunbury Port, rail, major
highways, Busselton-Margaret River and Bunbury airports, higher education opportunities, health
services and industry, Bunbury Is well positioned to enable one of Australia’s fastest growing regions.
Herein lies an opportunity, a digital city for regional Australia. An opportunity to co-locate the
innovators and future services alongside those industries most prone to automation in a regional
setting. Where the technology, need and people capability co-exist to create digital solutions.
Background
Australia is being transformed by a vastly changing digital landscape that is redefining how we live
and work as well as the social fabric of our communities. Those countries and regions with the
technological infrastructure to support automation are forging ahead at the expense of traditional
practice economies.
Artificial Intelligence will contribute $315 billion to the Australian economy by 2028. A study by
PricewaterhouseCoopers indicates 44% of Australian jobs are at risk of automation in the next 20
years with many of those in the regions. Those primary industries prone to future automation
including horticulture, livestock, food production and processing, timber, forest management,
mining, energy generation, port and marine, heavy rail, road freight, coastal surveillance and
oceanography are all on Bunbury’s doorstep.
Through foundation of lifestyle and affordable living, regional Western Australia has a unique
capacity to compete when attracting talent, investment and industries where the quality of life for
workers is a key driver. Bunbury and the South West is the natural lifestyle and business choice in
Western Australia for growth and investment.
The co-location of technology infrastructure, industries in need of transformation, and the workforce
able to create new opportunities through artificial intelligence and digital, will establish Bunbury as
the Second City and first Digital City of Western Australia.
The availability of more than 2,200 hectares of vacant employment land already approved for
development, in addition to the nearby Shotts and Kemerton Industrial Areas and key regional
transportation hubs provides affordable capacity for new industries and jobs.
Council Policy Compliance
Not applicable.
Legislative Compliance
Not applicable.
Officer Comments
Future opportunities and strategic initiatives have been identified to underpin Bunbury’s position as
a Digital City and regional innovation hub. These include:
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Minutes – Council Meeting
1. An advanced manufacturing hub in Bunbury - supporting both heavy and light industries;
2. Tertiary education and research centres - regional industries centre for innovation;
3. Regional transport link – an autonomous trackless tram link between Bunbury and Busselton;
4. Remote operation command and control centres - advanced machine intelligence and data
driven technologies; and
5. South West Australia Digital Infrastructure Hub – a secondary in-land data backhaul that
connects communities and primary industries, bringing services closer to industries prone to
automation.
The Bunbury Geographe regions’ economic foundations are in traditional primary industries. While
these industries are at high risk of job loss through automation in the future, a significant
opportunity exists to create the jobs of tomorrow for economic advantage locally, nationally and
internationally.
We see Bunbury as a solution, a regional centre with an opportunity to position itself as a model for
regional innovation. Where people, need and technology converge to create opportunities and drive
growth, investment and jobs across the South West and the state. These initiatives can redefine
Bunbury as Western Australia’s true second city, in the process transforming Bunbury and the
greater region into a digital city.
Analysis of Financial and Budget Implications
Any future financial decisions relating to Bunbury becoming a digital city will be presented to Council
for consideration.
Community Consultation
Not Applicable.
Elected Member/Officer Consultation
Elected Members were provided with a high-level overview of the Digital City proposal at a Briefing
held Tuesday 28 July 2020.
Applicant Consultation
Not applicable.
Timeline: Council Decision Implementation
Should Council endorse these recommendations the promotion of Bunbury’s economic identity as
the first digital city in Western Australia will be actioned as soon as practicable.
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Minutes – Council Meeting
Outcome of Meeting 4 August 2020
The recommendation (as printed) was moved by Cr Hayward and seconded by Cr Plumb.
The Mayor put the motion to the vote and it was adopted (en-bloc) to become the Council’s decision
on the matter.
Council Decision 174/20
That Council support and actively promote and advocate for Bunbury’s economic identity as the
first Digital City and Second City of Western Australia.
CARRIED UNANIMOUSLY
13 votes “for” / nil votes “against”
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Minutes – Council Meeting
10.4 Appointment of New Youth Advisory Council Committee Members (was listed as item 10.1.1 on
the Council Agenda)
File Ref: COB/1746 COB/526
Applicant/Proponent: Internal
Responsible Officer: Danika Wellington, Community Partnerships Officer – Youth & Activation
Responsible Manager: Sarah Upton, Manager Community Services
Executive: Gary Barbour, Director Sustainable Communities
Authority/Discretion ☐ Advocacy ☐ Review
☐ Executive/Strategic ☐ Quasi-Judicial
☒ Legislative ☐ Information Purposes
Attachments: Appendix CRUSC-1: Appointment of New Youth Advisory Council
Committee Members
Summary
This report is presented to Council to endorse the appointment of six new members to the Youth
Advisory Council Committee (YAC) in the vacant positions available in the Committee to serve out
the remainder of the term to October 2021.
Executive Recommendation
That Council endorse the appointment of the six applicants to the Youth Advisory Council Committee
as outlined in Confidential Appendix CRUSC-1.
Voting Requirement: Absolute Majority
Strategic Relevance
Theme 1 Our community and culture
Goal A safe, healthy and cohesive community, with a rich cultural life, and
supportive social environment
Objective 1.6 A community that provides for the particular needs of the young and the old
Regional Impact Statement
The Youth Advisory Council Committee comprises of members from across the Greater Bunbury
region to represent surrounding shires of Capel, Dardanup and Harvey.
Background
The Youth Advisory Council Committee members were appointed following October 2019 Council
Elections. Since this time the Committee has continued to perform its important role providing
guidance to the Bunbury City Council on issues affecting the youth of the Bunbury Region. All
positions were not filled with four vacancies remaining following the elections.
Two resignations were received from Conor Prout and Jade Allen, as presented at the Committee’s 4
June 2020 meeting. The Committee accepted these resignations and endorsed the advertising of all
six vacant positions to serve out the remainder of the term (ending October 2021).
Council Policy Compliance
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Minutes – Council Meeting
Not applicable
Legislative Compliance
Local Government Act 1995
Officer Comments
Nominations for the vacant positions opened 25 May 2020 and closed 18 June 2020 and were lodged
through the City’s online platform, SmartyGrants. Advertising of the nominations was conducted
through social media, media release, billboards, email databases and the City Focus.
Thirteen nominations were received and all nominees would have been positive additions to the YAC
Committee.
It is believed the successful applicants will be an asset to the current committee based on their prior
experience, passions and skill sets.
The unsuccessful applicants will be invited to participate in a youth reference/working group to
ensure these interested young people remain engaged with the City’s activities. The City is going to
reintroduce the structure of a reference/working group as a trial due to the high demand and
interest from young people in the Greater Bunbury region. This group will be informal offering more
flexibility to members and be action-orientated compared to the more strategic YAC Committee of
Council. However both groups will work in unison to deliver outcomes for the Bunbury community.
The development of the group and its stucture will be done in heavy consultation with members.
Analysis of Financial and Budget Implications
There are no financial or budgetary implications associated with this report.
Community Consultation
The community consultation process was completed through advertising for new YAC members. This
advertising was open to all young people that would like to take advantage of the great opportunity
to join the YAC leadership group.
Councillor/Officer Consultation
Nil
Applicant Consultation
Not applicable
Timeline: Council Decision Implementation
If Council endorses the appointment, the new members would attend their first Ordinary Committee
meeting on 2 September 2020.
Page 264 August 2020
Minutes – Council Meeting
Outcome of Meeting 4 August 2020
The recommendation (as printed) was moved by Cr Miguel and seconded by Cr Plumb.
The Mayor put the motion to the vote and it was adopted to become the Council’s decision on the
matter.
Council Decision 175/20
That Council endorse the appointment of the six applicants to the Youth Advisory Council
Committee as outlined in Confidential Appendix CRUSC-1.
CARRIED UNANIMOUSLY and by ABSOLUTE MAJORITY
13 votes “for” / nil votes “against”
For the purposes of transparency, the 6 people appointed to the YAC were: Luka Coulson, Carl
McIntyre, Hannah Moyle, Teagan Pesce, Casey Sutton and Lillian Wilson.
Page 274 August 2020
Minutes – Council Meeting
10.5 2021 State Election – City of Bunbury Priorities (was listed as 10.2.1 on the Council Agenda)
File Ref: COB/1374
Applicant/Proponent: Internal
Responsible Officer: Mal Osborne, Chief Executive Officer
Responsible Manager: Mal Osborne, Chief Executive Officer
Executive: Mal Osborne, Chief Executive Officer
Authority/Discretion ☒ Advocacy ☐ Review
☒ Executive/Strategic ☐ Quasi-Judicial
☐ Legislative ☐ Information Purposes
Attachments: Nil
Summary
The next State election will be held on Saturday, 13 March 2021 and the Federal election is likely to
be scheduled in the first quarter of 2022. In the lead up to the 2021 State Government Election, the
City wishes to highlight the projects that are key to Bunbury’s social and economic prosperity.
Six (6) City of Bunbury Priorities have been developed for presentation to candidates running in the
State Government Election and 1-page high level explanatory handouts are being prepared.
Executive Recommendation
That Council:
1. Notes and supports the State Government’s ongoing interest and continuing investment in the
already announced Bunbury projects being;
a. Transforming Bunbury’s Waterfront
b. Government Office Accommodation
c. Addressing homelessness issues
d. Bunbury Port Development
e. Rail improvements including the Australind train upgrade
f. Vittoria Rd/South Western Highway Roundabout
2. Endorses the following six (6) City of Bunbury project priorities and seeks State Government
Commitments to each one:
a) A Policy Position by the State Government on Bunbury, as WA’s Second City including:
(i) Support for Bunbury as a Digital City.
(ii) Support for a Regional Deal between WA Government, Australian Government, Industry
and Local Government/s.
(iii) A commitment to locate a State Government Department or Agency in Bunbury.
(iv) Support for the expansion of the South West Sports Centre as the Regional Sporting
Facility for the South West.
b) Support for a Regional Tourism package that showcases Bunbury and the Bunbury
Geographe Region that counteracts the impacts of the Bunbury Outer Ring Road Bypass on
Bunbury.
c) Assistance in developing a South West Regional Waste Solution that includes downstream
processing of recyclable products, beneficial use of organic waste and the production of
energy from waste.
d) A commitment to funding the Bunbury Regional Art Gallery Expansion.
Page 284 August 2020
Minutes – Council Meeting
e) Funding support for a detailed feasibility study for the proposed Bunbury Ocean Pool.
f) Funding of the redevelopment of Hands Oval to serve as the regional AFL Sporting Facility in
WA’s Second City.
3. Authorises the CEO to provide candidates for all relevant upper and lower house seats in the
2021 State Election with a list of these priorities and 1-page high level explanatory handouts.
Voting Requirement: Simple Majority
Strategic Relevance
Theme 2 Our Economy
Goal A thriving and dynamic economy, that plays to its strengths, and
confidently presents to the world.
Objective 2.1 Bunbury builds on its competitive advantages, supports innovation and
celebrates business success.
Objective 2.2 Bunbury is known far and wide for its strengths as a place to live, visit and do
business.
Theme 4 Our City.
Goal Civic leadership, partnerships and sound governance in delivering
with and for the community.
Objective 4.1 A passionate advocate for the community, with strong partnerships to
amplify the outcomes that can be achieved.
Regional Impact Statement
The state election sees an opportunity for the City to canvass candidates running for the seat of
Bunbury with the intention of securing funding to assist with these projects as part of the 2021 State
Election campaign.
Background
The key priorities put forward include infrastructure that will deliver significant regional benefits. All
six (6) of the above projects will provide improved regional outcomes and assist in enhancing the
economic, social and health benefits for the Bunbury Geographe Community. Below is some further
information on each of the priorities.
Policy Position by the State Government on Bunbury, WA’s Second City including
We are seeking State Government commitment to accelerate investment in the City of Bunbury as
the Second City and first regional Digital City of Western Australia. We are seeking State and Federal
government support to deliver the following foundation initiatives:
Tertiary education and applied research regional campus
- University Campus & International Student Accommodation Hub
- Australian Centre for Applied Digital Healthcare
- Regional Australia Industries Centre for Innovation
South West regional transport link, connecting key services
- Autonomous trackless tram link between Bunbury and Busselton
Page 294 August 2020
Minutes – Council Meeting
South Western Australia Digital Infrastructure Hub
- Alternate west coast submarine cable landing and regional technology hub
Remote operation command and control centres
- The preferred location for private and public control centres in Australia
Part of the advocation is to Deliver a Second City that delivers the jobs and industries of the future
with the opportunity for Bunbury to co-locate the professionals, innovators and future services
alongside those industries most prone to automation in a regional setting. This encompasses seeking
a commitment from the Government to locate a State Government Department or Agency in
Bunbury.
We also are seeking support for a Regional Deal between WA Government, Australian Government,
Industry and Local Government/s as well as support for the expansion of the South West Sports
Centre as the Regional Sporting Facility for the South West.
Support for a Regional Tourism Support Package
We are seeking commitments from the government for a regional tourism support Package that
showcases Bunbury and the Bunbury Geographe Region that counteracts the impacts of traffic
bypassing Bunbury on the Bunbury Outer Ring Road.
The City is seeking support for a Regional Tourism package that showcases Bunbury and the Bunbury
Geographe Region, being $3.2 million for use over four years on a destination marketing campaign,
installation of digital signage to promote Bunbury-Geographe, and creation of an annual iconic City
of Bunbury event.
South West Regional Waste Solution
The South West is a growing economy with a population of over 180,000 people which generates
over 115,000 tonnes of Municipal Solid Waste (MSW) each year. The quality of waste facilities within
the region provides a real opportunity to lead waste practices in Western Australia.
The South West Regional Waste Group is an informal collaboration between the twelve land-based
Councils of the Bunbury-Geographe, the Vasse and the Warren-Blackwood economic areas, the
Bunbury Harvey Regional Council and the South West Development Commission in a supporting role.
This regional approach to managing waste issues coordinates the pursuit of opportunities that could
most benefit the region.
The South West Regional Waste Group has now formed a new alliance, the South West Sustainability
Alliance (SWA) which is a collaborative initiative between the South West Regional Waste Group,
Regional Development Australia, Bunbury-Harvey Regional Council, South West Development
Commission, the Noongar Chamber of Commerce and Industry and Main Roads WA.
The SWA is seeking to utilise waste streams such as glass, plastics, tyres and construction and
demolition wastes to provide sustainable recycled products into the future. Currently the Alliance is
investigating the use of the above streams in road building materials that can support current state
initiatives and can provide ongoing sustainable products.
Arts and Indigenous Culture Gallery
The City seeks $20M to deliver the second home of Arts and Culture in the State’s Second City. The
objectives for this project are to build the arts industry, celebrate diversity and champion inclusivity
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Minutes – Council Meeting
in an arts precinct supported by new gallery space of 2,300m2, an outdoor sculpture alleyway of
1,000m2 and addition collection storage areas.
This proposed Gallery builds on the success of the Bunbury Regional Art Gallery (BRAG) as the pre-
eminent home of the arts in the South West, their Noongar Arts program, Noongar Country
exhibition, and success in attracting renowned and emerging artists.
Ocean Pool Feasibility Study
The objective for this request is to secure $500,000 funding to undertake the detailed design for this
iconic attraction, the Ocean Pool on Bunbury’s Back Beach, Wyalup-Rocky Point.
The project would deliver an iconic ocean attraction in Bunbury, the City of Three Waters, that is not
available anywhere else in Western Australia. Utilising a 100-year-old buried treasure in the historic
basalt quarry at Wyalup-Rocky Point, the ocean pool will provide an unrivalled magnet to visitors,
event organisers and commercial investors as the anchor of a new ocean-facing precinct. In an
“instagramable” world, ocean pools are highly relevant, providing iconic imagery and unmatched
experiences for both local and overseas visitors.
Hands Oval Redevelopment
We are seeking State Government funding of $9M to redevelop Hands Oval to serve as the regional
AFL Sporting Facility in WA’s Second City. The approach is to develop a fit for purpose, modern
facility providing National Class facilities in the South West capable of hosting elite level games as a
minimum standard.
The South West Football League and the City have prepared concept designs to upgrade the building
infrastructure around the ground to meet the required standards for hosting elite level matches, to
meet community expectations as part of the redevelopment of the buildings to incorporate unisex
changing facilities, quality spectator amenity and other community facilities. We are requesting the
government fund this project to redevelop the building infrastructure to provide modern and fit for
purpose facilities.
Council Policy Compliance
Not Applicable
Legislative Compliance
Not Applicable
Officer Comments
One-page high level explanatory handouts for each of the six (6) identified City of Bunbury priority
projects are being prepared. To enable the preparation and planning process to continue, it is
proposed to have these priorities agreed to by Council.
It is important to recognise that the State Government has committed to continuing investment in
the already announced Bunbury projects including addressing people experiencing homelessness
matter, Transforming Bunbury’s Waterfront, Bunbury Port Development, delivering Rail
improvements (including the Australind train upgrade) and also identifying Bunbury as a location for
Government Office Accommodation.
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