Amateur Boxing Association of England (ABAE) Disclosure and Barring Service (DBS) Policy
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ABAE Disclosure and Barring Policy
Amateur Boxing Association of England (ABAE)
Disclosure and Barring Service (DBS) Policy
1ABAE Disclosure and Barring Policy
Amateur Boxing Association of England (ABAE)
Disclosure and Barring Service (DBS) Policy
1. Personal Responsibility
1.1. It is the personal responsibility of all adults within the following role headings to ensure that they have
applied for and received a DBS certificate, in addition that that they have submitted the DBS certificate to
the ABAE DBS umbrella body – First Ace Ltd. They can only take part in ABAE activity when the DBS has
been cleared by the ABAE (by the following procedures) and they should ensure it remains current.
1.2. A DBS remains current for three years from date of issue or date of online service update check by ABAE.
1.3. If a DBS qualification expires without renewal, the holder is responsible for returning the ABAE registration
and identity card to the relevant Medical Registrar. An expiry can be anticipated and therefore application
for renewal can be timely, therefore avoiding unnecessary time out of the sport.
1.4. The applicant must have the correct workforce entered into the application form for it to be valid for the
ABAE. I.e. section X61/62 line 1 – ‘child and adult workforce’.
1.5. The online update service has been adopted for ABAE and it is recommended that applicants subscribe to
this service as guided by the information provided by the DBS at time of application.
2. Eligible Persons-Roles
2.1. Under the Protection of Freedom Act 2012 the ABAE has determined the following as eligible persons-roles
thereby requiring DBS clearance:
DBS and barred list check:
Coaches
Welfare Officers
Team Managers
Coach and Official Educators and Assessors
OICs
Designated drivers that are designated by the club / ABAE to transport athletes
Doctors are within this category but the ABAE should not conduct a check; based on acceptance that doctors have
been deemed suitable to care for children via their registration as doctors, and are acting in their professional
capacity.
DBS check:
Boxing Leaders
Boxing Tutors
Referees
2ABAE Disclosure and Barring Policy
2.1. The umbrella body (First Ace Ltd) administers the ABAE DBS database. The umbrella body will provide an
updated DBS database to Registrars and the National Compliance Manager (NCM) at least once a month.
The copy to Registrars will be specific for their region.
3. Medical Registrar
3.1. Medical Registrars shall ensure all eligible persons are identified as acceptable on the Register before
issuing or renewing ABAE registration cards; Prior to registering such persons, the Registrar shall endorse
the appropriate registration card by completing the DBS Renewal Date Stamp to reflect the expiry date
shown on the Association DBS Register; They shall also ensure that the eligible person’s Identity Card
reflects the expiry date shown on the Association DBS Register;
3.2. The eligible person shall at all times, when engaged in activities within Amateur Boxing, be prepared to
produce his registration card and identity card in order that the document can be inspected to ensure
adherence to this policy.
4. Officials in Charge (events)
4.1. It is the responsibility of all Officials in Charge at tournaments to ensure that all eligible people are in
possession of a current DBS Disclosure via the date stamp on the registration book or identity card.
4.2. In the absence of a valid DBS Renewal Date Stamp within the registration book or identity card, the eligible
person shall not play any further role in such tournaments or other activities within the ABAE in any role
requiring a DBS clearance. All such breaches will be reported by the Official in Charge to the appropriate
Regional Registrar as soon as practicable and the Registration Card of the offender shall be seized and
returned to the appropriate registrar.
5. Clubs – Officials and Committees
5.1. It is the responsibility of all club Welfare Officers, club officials and committee members to ensure that all
coaches and other eligible persons within their clubs hold a current acceptable DBS Disclosure.
5.2. Divisional and Association Welfare Officers should carry out unscheduled unannounced visits to clubs to
ensure strict adherence to this policy.
5.3. Welfare officers and other officials are also to consider other roles that may be particular to their clubs that
come within the eligibility framework of the DBS requirements and child safeguarding.
6. Process of DBS disclosures
6.1. DBS application forms are obtained from Regional Registrars. The completed application form is to be taken
to the registered checker as directed by the relevant region via the registrar.
6.2. In addition to the application form the checker will require identification of the applicant (a compulsory ID
document list can be obtained from the Registered Checker or First Ace Ltd.) and the appropriate fee (£8 at
time of publication)
6.3. The contact details of registrars are on the ABAE website; go to the menu bar, find ‘About us’, and scroll
down to ‘Regional Associations’. The registrars’ contact details can be found within the relevant region’s
details.
3ABAE Disclosure and Barring Policy
6.4. The checker will then forward the application form to the Umbrella Body (First Ace Ltd) with the correct fee.
The Umbrella body will double check the form and forward it to the DBS.
6.5. The DBS issue the certificate to the applicant only. On receipt of the certificate the applicant must forward it
to First Ace.
First Ace Ltd
The Disclosure Office
54 Lions Lane
Ashley Heath
Dorset
BH24 2HN
Tel: 07778 336561
Email: FirstAceLtd@aol.com
Please note that First Ace Ltd require a stamped addressed envelope to return the DBS – otherwise it will be
destroyed after 6 months in line with legal requirements.
6.6. On receipt of ABAE DBS certificates and online service updates the umbrella body will conduct a preliminary
risk assessment on a threshold policy agreed with the NCM. Having reviewed the DBS Disclosure the
Umbrella Body will, if appropriate, add the applicant’s name to the ABAE Register.
6.7. Disclosures not reaching the threshold will be forwarded to the NCM for a further risk assessment by a
Review Panel. The ABAE Umbrella Body may request further written information from the applicant
regarding matters shown on the Disclosure.
6.8. The Umbrella Body may also call the applicant to interview, if this is deemed necessary, to correctly access a
Disclosure [there will be no claim by the applicant for attendance costs]; In cases where the ABAE DBS
Umbrella Body refers a DBS Disclosure to the DBS Review Panel, the National and Regional DBS Register will
be suitably endorsed to show this course of action.
6.9. Exclusion or the imposition of sanctions of any sort can only be awarded by the Review Panel and not the
ABAE Umbrella Body. The ABAE Umbrella body may be invited to attend Review Panel meetings in order to
advise as required.
7. Online update service
7.1. Persons registered for the DBS online update service may update their DBS status using this facility. The
checking code and the covering fee (£3) are to be forwarded to First Ace for the Company to fulfil the task.
As with re- application for certificates, it is recommended that this is done in a timely manner to enable the
check to be done prior to the DBS authority expires.
7.2. The ABAE responses to the DBS online feedback are as follows:-
Clear – First Ace Ltd update database and Registrar updates documents.
No longer current – The applicant must apply for a new certificate and on receipt forward the certificate to First
Ace Ltd.
7.3. Non-ABAE DBS certificates will only be accepted if the workforce entry on the original application covers
‘adult and child workforce’.
4ABAE Disclosure and Barring Policy
8. DBS Review Panels
8.1. A DBS Review Panel will comprise of three persons of relevant training and/or experience of risk assessment
and/or child safeguarding. Suitably qualified non-ABAE members may be members of the panel, but the
panel must be chaired by an ABAE member.
8.2. If an applicant is referred to the DBS Review Panel by the ABAE Umbrella Body, the Panel will determine
whether the applicant should be permitted to join or continue being a member of the ABAE. The panel has
the option of allowing the member to take part in non-eligible roles if appropriate; i.e. boxer. The panel may
allow membership but request annual reviews of the DBS in appropriate cases for a period up to three
years. This requires the applicant to make fresh application annually to the DBS for a new certificate or, if
subscribed, via the online update service.
8.3. In such cases and whilst awaiting a decision by the DBS Review Panel, the applicant shall remain excluded
from all activities within Amateur Boxing.
8.4. In cases where the applicant is re-applying for a DBS Disclosure at its expiry, and the ABAE DBS Umbrella
Body refers the renewed Disclosure to the DBS Review Panel, the National and Regional DBS Register will be
suitably endorsed to show this course of action and the relevant Regional Registrar shall take steps to seize
the applicant’s ABAE registration card and identity card.
8.5. This process of consideration by the DBS Review Panel shall be conducted in a timely manner and within
three months of the Disclosure issue date if practicable.
8.6. Applicants subject to evaluation by the DBS Review Panel should be aware that further enquiries may well
take place with other agencies prior to that person being called to interview or a decision being made as to
their suitability. Such process is entirely dependent on other agencies and may extend the above
recommended time-scale.
8.7. The Panel may request the attendance of the applicant at a DBS Review Panel meeting where that applicant
can be asked to provide further information or explanation [there will be no claim by the applicant for
attendance costs].
8.8. If this Panel decides the person falls within the acceptable threshold, that person shall be entered on the
DBS database as such.
9. New Information
9.1 It will be the policy of the DBS Review Panel to immediately suspend or impose limited suspension from any
specific activity for such period and on such terms and conditions as it thinks fit, any member of the ABAE if
they are notified by a competent agency that any person has been identified as posing a risk, or potential
risk to children.
9.2 This suspension may be lifted by the DBS Review Panel in their discretion if the subject is deemed by the
competent agency to no longer be a suspect.
9.3 In all cases, if the DBS Review Panel feels that the person should be the subject of sanctions or dismissal,
such decisions shall be communicated to the applicant, the Regional Secretary and the Regional Registrar by
the NCM.
5ABAE Disclosure and Barring Policy
10. Appeals
10.1. Any appeal against the decision of the Review Panel is to be made within six months of the date of issue of
the certificate. Appeals outside of this time need to be accompanied with a new certificate. The appeal must
be submitted in writing to the ABAE offices or by e mail to the NCM.
10.2. A payment of £250 must be made to the ABAE before the appeal will be accepted. If the appeal is successful
the applicant is entitled to a refund of the fee. The payment maybe made by cheque (payable ABAE) or
electronically, details can be obtained from the ABAE. All contact details can be found on the ABAE website.
10.3. The applicant will be given notice of a date of hearing of the appeal.
10.4. To support the appeal the applicant may wish to attend the hearing and/or provide documentation
(references etc).
10.5. If the applicant intends to appear personally and if he wishes people to attend to support him, names need
to be forwarded to the NCM at least seven days prior to the date of hearing. Any documentation needs to be
received by the ABAE offices at least ten days prior to the dafter of hearing.
10.6. All decisions of the DBS Appeal Panel are final.
Acronyms
ABAE Amateur Boxing Association of England
DBS Disclosure and Barring Service
NCM National Compliance Manager
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