ADELAIDE PARK LANDS EVENTS MANAGEMENT PLAN 2016-2020
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Acknowledgement of Country City of Adelaide tampinthi, ngadlu Kaurna yartangka panpapanpalyarninthi (inparrinthi). Kaurna miyurna yaitya mathanya Wama Tarntanyaku. Parnaku yailtya, parnaku tapa purruna, parnaku yarta ngadlu tampinthi. Yalaka Kaurna miyurna itu yailtya, tapa purruna, yarta kuma puru martinthi, puru warri-apinthi, puru tangka martulayinthi. © 2016 Kaurna Warra Pintyanthi City of Adelaide acknowledges the traditional country of the Kaurna people of the Adelaide Plains and pays respect to Elders past and present. We recognise and respect their cultural heritage, beliefs and relationship with the land. We acknowledge that they are of continuing importance to the Kaurna people living today. Park Lands Event Management Plan Lord Mayor Foreword The Park Lands are one of Adelaide’s great assets, a defining element of our city, providing residents and visitors with recreational and cultural opportunities in a unique setting. Based on Colonel William Light’s 1837 plan for the City of Adelaide, 930 hectares of land were allocated for the creation of the Adelaide Park Lands, which now provide the community with an abundance of open space to enjoy life. While the Park Lands provide extensive picturesque landscapes, they are also a significant contributor to the liveability of the City of Adelaide by showcasing arts and music festivals, major sporting and cultural events, recreational sport, health and well-being activities, community events and casual visitation. Events in the Park Lands create an exciting and culturally enriching Adelaide experience, while contributing significant economic uplift for the state. The Park Lands Event Management Plan aims to support respectful co-existence between events and the local community, managing the balance of maintaining the Park Lands and providing the best experience for all users. The plan sets out a desire to foster cooperative business and social opportunities which provide benefits for all by ensuring a good fit between an event and their site. Guidance and support to event organisers is a strong theme, as welcoming, accessible and safe events leave visitors with positive lasting memories of our city. This plan sends a message that Adelaide has the desire to build on our reputation for hosting a broad range of events. It encourages innovation with the aim to attract new events to our city’s beautiful outdoor venues. We have a desire to attract culturally diverse events of all types and sizes, which delight and inspire. The Adelaide Park Lands offer a wonderful backdrop for a huge variety of events, and we look forward to working with the events industry to strengthen the role the Park Lands play in creating rich experiences in the City of Adelaide. 2 Adelaide Park Lands Events Management Plan 2016-2020
Contents Introduction 4 Part 1: Adelaide Park Lands Events Policy 6 1.1 Strategic Context 7 1.2 Definitions 8 1.3 Policy Statements 8 1.4 Policy Positions 9 Part 2: Adelaide Park Lands Events Guidelines 12 2.1 Planning a Great Event 13 2.2 Community Engagement 13 2.3 Access to the Park Lands 14 2.4 Caring for the Park Lands 14 Part 3: Adelaide Park Lands Events Action Plan 2016-2020 15 Part 4: Adelaide Park Lands Maps and Event Site Criteria 18 Map 1: City of Adelaide Park Lands Events Sites 19 Map 2: Victoria Square / Tarntanyangga 22 Map 3: Rundle Park / Kadlitpina 24 Map 4: Rymill Park / Murlawirrapurka 26 Map 5a: Elder Park / Tarntanya Wama (Park 26) 28 Map 5b: Pinky Flat and Adelaide Riverbank Lawn / Tarntanya Wama (Park 26) 30 Map 5c: Pennington Gardens West / Tarntanya Wama (Park 26) 32 Map 6: Hindmarsh Square / Mukata 34 Map 7: Memorials and Gardens / Karrawirra (Park 12) 36 Map 8: Ityamai-itpina (Park 15) 38 Map 9a: Main Kiosk Area Bonython Park / Tulya Wardli 40 Map 9b: Event Space Bonython Park / Tulya Wardli 42 Map 10: Victoria Park / Pakapakanthi 44 Map 11: Sports field, Peace Park & Pennington Gardens East / Karrawirra (Park 12) 46 Map 12: Palmer Gardens / Pangki Pangki 48 Map 13: Brougham Gardens / Tantutitingga 49 Map 14: Wellington Square / Kudmartu 50 Map 15: Light Square / Wauwi 52 Map 16: Whitmore Square / Iparrityi 54 Map 17: Hurtle Square / Tangkaira 56 Map 18: Veale Gardens / Walyu Yarta 58 Pilot Sites 60 3 Adelaide Park Lands Events Management Plan 2016-2020
Introduction In 2015, Adelaide earned the title for Best Event State at the Australian Event Awards, with Writers Week, held in the Park Lands, winning Best Community Event. The Adelaide Adelaide has an enviable reputation as one of the world’s Fringe remains the second biggest Fringe in the world most liveable small cities. Our Park Lands host a year after Edinburgh. The demand for events in the Park Lands round calendar of events and activities. The Adelaide Park continues to grow and the last four years have seen Lands provide beautiful open spaces in which to stage consistent growth in attendance at events. Council is diverse events of all sizes and offer a wonderful backdrop setting future directions in order to harness this growth and for a huge variety of events, from major events through to energy and attract more visitors to enjoy outdoor events in small-scale community events and weddings. Events in our beautiful city. the Park Lands create an exciting and culturally enriching Adelaide experience while contributing significantly to the The Park Lands are but one set of stages for events in State in many ways. A strong creative culture has many the City including City streets, laneways, buildings positive impacts; improving local and State-wide economic, and unique spaces , however this Park Lands Events health and wellbeing, social engagement, employment and Management Plan (the Plan) is specifically focused on education outcomes. managing events in the Park Lands, and is supported strategically by the Park Lands Management Strategy. The purpose of this Plan is to provide all the information necessary for Council and the community to understand and adhere to the management framework around holding events in the Park Lands. 4 Adelaide Park Lands Events Management Plan 2016-2020
This document has been developed through consultation Council aims to provide security of tenure to major events with event organisers and the broader community. It aims by providing longer term agreements. This will enable a to strike a balance between growing events in the Park more stable event schedule to facilitate long term planning Lands and recognising the unique environmental needs of for both Council and event organisers, and to secure the event sites, the nature of the local community around talented artists into the future. Council aims to minimise events and local resident needs. It sets out a clear four alienation of the Park Lands by events. Council welcomes year Action Plan to achieve growth in high quality events, all types of events that are suitable to the location and particularly in medium sized events. This Plan focuses on enhance activity in the surrounding precinct. As Council identifying suitable event spaces in the Park Lands and strives for carbon neutrality, more people will attend events providing guidance on the best fit between the event type through alternative transport options, and event organisers and event site. Six new pilot sites have been identified will make these choices easier by advertising public as great new places to hold events and these will be transport, walking and cycling routes. communicated broadly to attract interest. This Plan is forward thinking and aligns with the Park Lands Management Strategy directions and vision for Parks, identifying where events could be held in the future. Events in the Park Lands create an exciting and culturally This Plan has four distinct parts: enriching Adelaide experience Part 1: Adelaide Park Lands Events Policy Part 2: Adelaide Park Lands Events Guidelines while contributing significantly Part 3: Adelaide Park Lands Events Action Plan 2016-2020 to the State in many ways. Part 4: Adelaide Park Lands Maps and Event Site Criteria 5 Adelaide Park Lands Events Management Plan 2016-2020
PART 1: ADELAIDE PARK LANDS EVENTS POLICY 1.1 Strategic Context • Accessible to the metropolitan population via a network of linked parks that connect people to the City, The following two documents provide the strategic context suburbs, hills and coast. for the Adelaide Park Lands Management Plan. • Enriching as a place of respite from a rapidly densifying urban environment, providing stimulating sensory, The City of Adelaide 2016-2020 Strategic Plan playful and enlightening experiences through a closer connection with nature and beautiful landscapes. The City of Adelaide 2016-2020 Strategic Plan outlines the following vision: Adelaide is a welcoming and dynamic city • Diverse and accommodate a range of activities, full of rich and diverse experiences. experiences and landscapes that are valued by people of different ages, cultures, abilities and interests. Adelaide Park Lands Management Strategy • Resilient in adapting to a changing climate, enhancing (in development) biodiversity and sustaining the quality of user experiences. The draft Adelaide Park Lands Management Strategy is the leading planning document for the Park Lands • Outcome 1: Dynamic, Active and Tranquil Places - over the next five years. The draft Strategy was open Places of activity, creativity and tranquillity for for public consultation in February 2016. The draft everyone that support our changing lifestyles, document includes the following in relation to events health and wellbeing (This outcome addresses in the Park Lands: Park Lands as a visitor and tourist attraction). Objectives In planning for the future of the Adelaide Park Lands The Adelaide Park Lands the strategies, actions and projects we implement will offer a wonderful backdrop for a ensure that the Park Lands are: huge variety of events, from major • Responsive to a changing urban environment that meets the open space needs of Greater Adelaide and events attracting international inspires people to participate in activities and events and interstate visitors through to leading to an enhanced quality of life. small-scale community events • Iconic and celebrated for their distinctive heritage and cultural values and enduring integrity of Colonel Light’s for the people of Adelaide. plan for Adelaide as “the City in a Park”. Maximising opportunities • Inclusive of all the community providing an enhanced sense of place and ownership and a for community access to these range of opportunities for social, cultural and events is fundamental to economic exchange. activating Park Lands spaces while showcasing the scenic beauty and attraction of the Park Lands to international television and internet audiences. 7 Adelaide Park Lands Events Management Plan 2016-2020
Council Policies 1.2 Definitions Council has a range of policies that provide the mandate 1.2.1 Park Lands means the Park Lands and Squares of for managing events in the Park Lands, including: the City and North Adelaide under the care, control and • Access and Inclusion Strategy management of the City of Adelaide as defined by the Adelaide Park Lands Plan. • Community Engagement Strategy • Live Music Action Plan 2014-2016 1.2.2 Event means a public or private, fenced or unfenced, ticketed or unticketed planned gathering which is outside • Event Noise Mitigation Standard Operating Procedures the normal everyday activity levels of the Park Lands (even • Public Communication and Consultation Policy if held regularly) and which is not provided for in sporting licence agreements. • Reconciliation Action Plan • Smart Move Strategy Major event – an event of 10,000 plus people and/or over • The Park Lands Community Land Management Plan 20,000 square metres. Medium event – an event of 1,501 to 9,999 people and/or Legislative Requirements over 1,000 and less than 20,000 square metres. Small event – an event of 0-1,500 people and/or less than The relevant legislative framework for managing events in 1,000 square metres in size. the Park Lands is provided by (but not limited to) the: • Adelaide (City) Development Plan 1.3 Policy Statements • Adelaide Park Lands Act 2005 Council will: • Development Act 1993 and Development Regulation 2008 A. Attract culturally diverse events of all types and sizes, • Disability Discrimination Act 1992 that delight and inspire, to create rich experiences across the Park Lands • Environmental Protection Act 1993 • Local Government Act 1999 B. Support respectful co-existence between events and the local community and residents, aiming for • Liquor Licensing Act 1997 cooperative business and social opportunities which • Major Events Act 2013 provide benefits for all, by ensuring a good fit between • Tobacco Products Regulation Act 1997 an event type and an event site • Work Health and Safety Act and Regulations 2012 C. Support event organisers to hold welcoming, accessible and safe events that leave people of all backgrounds with positive lasting memories of our City. 8 Adelaide Park Lands Events Management Plan 2016-2020
1.4 Policy Positions To ensure events are held in suitable locations, consultation has been undertaken to set Criteria for Use for each event 1.4.1 Consultation and Engagement site, as outlined in this document. Advice and consultation with Council and the community In addition to using these site criteria as an overarching will be based around meaningful engagement, to guide to appropriately place and manage events in the support events and the local community to build valuable Park Lands, community consultation and engagement for relationships and to minimise consultation fatigue. Affected Park Lands Events will be undertaken in the following way: community members will be notified as far as possible of the upcoming event. 1. Quarterly reporting Council’s Noise Mitigation Standard Operating Procedures Council will facilitate expedient approvals for event (the SOPs) requires significant notification and engagement applications by delegating the approvals for events which to be undertaken prior to approval of an event licence. meet the requirements of the Adelaide Park Lands Events Notification areas have been established to ensure Management Plan to the CEO (or his/her nominee). adequate information and prior notice is provided to the community around event sites, as are outlined in the SOPs. Quarterly reports will be provided to Council identifying forthcoming events (all medium and major) as well as a Council may legally grant an event licence for up to 5 report on significant events which have taken place in the years under the Local Government Act 1999 (the LG Act) previous quarter including feedback (if any) received from without undertaking public consultation, provided that such the public. a licence is authorised by the relevant Community Land Management Plan (CLMP). 2. Council approval As such, Council is required to have a suitable approval As an initial assessment, subject to the provisions above, process in place to ensure that each event licence is an event would be approved under delegated authority assessed and determined as being consistent with unless it: the requirements of the Park Lands Community Land • Will occupy a significant portion of a Park for more than Management Plan and the Adelaide Park Lands four weeks (including bump in and out) and/or Management Strategy (see page 16). Adherence to this process will ensure all approved event licences comply • Is seeking road closure of more than 24 hours to utilise with section 202(6) of the Local Government Act. an entire site i.e. the Squares such as Reconciliation Plaza or to add a site footprint by utilisation of an Council’s Park Lands Community Land Management Plan adjacent roadway allows for events in the Park Lands where the use is: • Is a new event application that would have significant • Consistent with the objectives of management impact on the Park Lands or community. of the Park • Provides community benefit In these instances Council will be provided with the Event Management Approaches and the outcomes of a 21 day • Supports the outdoor recreational use of the public consultation prior to seeking Council approval. The Park Lands and local community and key stakeholders will be engaged to • Is consistent with the Adelaide Park Lands seek views and to minimise potential negative impacts. Management Strategy. Council reserves the right to refuse to grant a licence for the use of the Park Lands for an event should the impacts be considered too high and would be unable to be satisfactorily mitigated. 9 Adelaide Park Lands Events Management Plan 2016-2020
3. Long term licence holders Events will be assessed for their suitability against the Site Criteria for each Park. Sufficient lead in time will ensure the Three year terms, subject to Council approval, will be event meets the Adelaide Park Lands Events Guidelines. offered to suitable events to support stability of tenure in Engagement with key authorities and partners including appropriate event sites. Longer term licences will enable South Australia Police, Consumer and Business Services, Council to communicate Park Land availability over the Department of Planning, Transport and Infrastructure, long term, as well as set rest periods to ensure high Renewal SA and Riverbank partners will be conducted quality turf is maintained. This will be undertaken through a early to ensure effective mitigation and scheduling occurs, transparent Expression of Interest. Public consultation will in order to both leverage on partnership opportunities and be conducted as part of this process. minimise disruption to the daily life of the City. 1.4.2 Application and Approvals During the Festival period in February/March of each year, applications to use public space for festival activity will be Council wants to grow events in the Park Lands and is agreed in conjuction with the appropriate body. open to new event opportunities and applications for activity at all times of the year, accessing many different Applications must be lodged with Council prior to the event Park Lands locations. Events will be continued to be date, according to below: assessed on a case-by-case basis, and will need to align Major event: At least 6 months prior. with Council’s strategic directions which include growing the number of people attending events, as well as adhering Medium event: At least 3 months prior or at least 6 to Council policy. Events approved by Council will be a mix months prior if held over multiple days. of commercial and non-commercial, public and free entry Small event: At least 21 days prior or 3 months if held events, with a desire to maximise public access to the over multiple days. Park Lands. Where multiple event sites have been tentatively held, confirmation of event site must be confirmed in line with the application lodgement timeframes (see above). 10 Adelaide Park Lands Events Management Plan 2016-2020
1.4.3 Care and custodianship of the Park Lands 1.4.4 Fees and Charges City of Adelaide maintains the Park Lands for a range As a local government entity Council supports events of uses. Council has an obligation to apply the statutory in order to primarily attract people to the City, not to principles of the Adelaide Park Lands Act 2005 including earn income. the following: Council sets reasonable fees in order to be fair and ‘The interests of the South Australian community in equitable to Park Lands users and ratepayers. To this end ensuring the preservation of the Adelaide Park Lands the following policy principles apply to setting fees: are to be recognised and activities that may affect the Park Lands should be consistent with maintaining or • Fairness enhancing the environmental, cultural, recreational and • Equity social heritage status of the Park Lands for the benefit of the State’. • Sustainability (of both the event and of Council’s support for the event). A number of Adelaide Park Lands include representations of significant parts of Australia’s history and places of To achieve these principles fees and charges must be set peace. Events wishing to use these spaces must first in a way that: discuss with the Events Team to ensure appropriateness of the nature of the event. • Considers the value of the location • Considers the size of the event These areas of sensitivity have been denoted on the relevant maps. Please note that this is not an exhaustive • Considers seasonality list of all areas of sensitivity. Only those areas of sensitivity • Considers the ability of the event holder to pay i.e. which are likely to be impacted by events have been commercial ticketed events will be charged more included. • Operates from a user pays approach to remediation Event management must ensure the protection of of damaged Parks biodiversity areas, remnant vegetation and tree root zones • Operates from a user pays approach for water, in particular. Where an event disrupts the natural cycle power and sewer use. of turf growth and maintenance care, the event will be charged for remediation in order to return the Park to its former condition as quickly as possible. Premium sites have a higher expectation of quality of the turf and environment and additional charges may be expected in these sites. To minimise remediation costs to event organisers, rest and remediation periods will programmed for Parks in the event booking schedule. 11 Adelaide Park Lands Events Management Plan 2016-2020
PART 2: ADELAIDE PARK LANDS EVENTS GUIDELINES 12 Adelaide Park Lands Events Management Plan 2016-2020
PART 2: ADELAIDE PARK LANDS EVENTS GUIDELINES 2.1 Planning a Great Event • Uitlise fencing that is attractive, high quality, semi- transparent (with the exception of back of house areas To Plan for a Great Event, Council will: of events) and uses best practice methods for the installation and removal of the fencing. Ideally fencing • Assist organisers to complete an Event Management will display the name, date and times of the event Plan, which provides best practice links and information to run a well-planned event that meets legislative • Advertising on fencing will only be approved through requirements a development approval application process. • Ensure that event organisers are carrying the correct insurance and develop appropriate Risk and Event 2.2 Community Engagement Management Plans To ensure the local community are engaged with and • Coordinate operational services where requested support the event, Council will: (power, sewer access, irrigation mark-outs, gate • Facilitate links with the local community to ensure early access, temporary bike racks, cleansing etc.) notification and consultation is conducted • Promote a fee structure which is fair, equitable and • Take local feedback into consideration when approving sustainable, charging higher fees for events that prevent and shaping an event normal access, are commercial or charge admission. • Encourage and support event organisers to hold their To Plan for a Great Event, event organisers will: event in a suitable location • Plan early and thoroughly to achieve a high quality event • Facilitate negotiations between sporting licence holders and event applicants where relevant. • Provide a welcoming, inclusive, healthy, and safe environment for event patrons and staff, adhering To ensure the local community are engaged with and to national standards and legislative requirements support the event, event organisers will: • Ensure access to the event and promote the accessible • Manage their noise outputs in line with Council’s Event event to people living with a disability Noise Mitigation Standard Operating Procedures (‘the • Where possible give consideration to maximising the SOPs’) including satisfactorily notifying and engaging economic contribution from the event to the State within notification areas as specified in the SOPs • Follow any desired practice in regards to cultural • Maximise informal public access and maximise use of sensitivities in the Park Lands, this may mean protecting the Park Lands by the public during the event or avoiding certain areas within the site • Manage alcohol trading and consumption in a safe • Major events are encouraged to include a Kaurna and effective manner, following all South Australian Welcome to Country and all events are encouraged legislation and Council policy; as Council (the site to acknowledge the original custodians of the land, landlord) approval is required for a temporary liquor the Kaurna people, and the use of the Kaurna name licence at which time operating hours, capacity and for the Park conditions will be set, which may include wind down • Encourage and promote public transport, walking and and lock out times, sales practices and crowd control cycling options to access the event, particularly for measures events in premium sites • Provide on-site notice, for a minimum of 14 days, of upcoming events, particularly where path closures or fencing is required. 13 Adelaide Park Lands Events Management Plan 2016-2020
2.3 Access to the Park Lands 2.4 Caring for the Park Lands To maximise public access to the Park Lands, Council will: Site capacity and operating hours included for each site in the APLEMP is provided as a guide only. Factors such • Set an event calendar that allows for high demand as event type, infrastructure and site design can result in Parks to be rested to maintain the park for daily use. actual capacity numbers and operating hours varying. To maximise public access to the Park Lands event Please note that in this context, site capacity relates to organisers will: the number of people a site can safely accommodate in consideration of land size and event footprint. Liquor • Ensure, wherever possible, that public amenities licence capacity is determined by Consumer and Business such as playgrounds, BBQs and public toilets remain Services as part of the event planning and assessment unfenced and where a toilet must be inside a fence, process. ensure a replacement toilet is provided outside the fence To care for the Park Lands, Council will: • Minimise fencing as Council wants to ensure the Park • Provide clear information on site responsibilities Lands remain unfenced where possible to maintain • Hold pre and post site meetings, where required, access to site for as much time as possible over the to agree upon the condition of the site, and return course of the event it to its original state after the event. This will include • Ensure public access to pedestrian and cycle paths to quoting for remediation works to be paid by the the maximum extent possible event organiser • Ensure parking is maintained for all users of the Park • Conduct regular assessment and maintenance of Lands where possible event sites • Foster cooperative business opportunities where • Use turf management techniques which relieve possible and minimise disruption (ie access) for soil compaction and promote vigorous growth businesses in the Park Lands and recovery. • Advertising on fencing will only be approved through To care for the Park Lands event organisers will: a development approval application process • Undertake bump in and in particular bump out in • Minimise disruption for sporting licence holders the least possible time and with the least possible operating within the Park Lands disruption to local environment and damage to the site • Begin discussions with Park Land tenants early to • Use best practice in waste minimisation and recycling discuss the event, identify ways to reduce impacts of including compostable materials the event on the tenant and to identify any opportunities to realise mutual benefits to the event organisers and • Minimise vehicle access on the Park Lands the tenant. Refer to Site Criteria for list of CoA tenants. • Undertake practices that limit the amount of damage to the event site, and take responsibility for restoring the site to the pre-event condition through the remediation process. 14 Adelaide Park Lands Events Management Plan 2016-2020
PART 3: ADELAIDE PARK LANDS EVENTS ACTION PLAN 2016-2020 15 Adelaide Park Lands Events Management Plan 2016-2020
PART 3: ADELAIDE PARK LANDS EVENTS ACTION PLAN 2016-2020 ACC Strategic Plan 2016-2020 Theme: Creative A multicultural city with a passion to create authentic and internationally renowned experiences Objective: Attendance at festivals and events in the city and Park Lands will have grown by 5% by 2020 • By 2020, develop build and upgrade infrastructure that supports events and is sensitive to the environment within key event spaces in the City and Park Lands • Attract and support artists and cultural entrepreneurs to develop commercial opportunities • Provide support to key festivals and organisations to assist them in offering events and activities that attract visitors to the city • Surprise, delight and attract people to our City by continuing to encourage and support dynamic and changing urban public spaces, heritage, art, laneways, streets, facilities and activities Adelaide Park Lands PLEMP Project Descriptions Adelaide Park Lands Priority Event Management Plan Management Strategy – and (APLEMP) Projects Aligned Actions Timeframe Project 1: Develop, • Create a four year plan to guide Council 1.5.5 Create a site-specific High Implement and Monitor management of high quality events in approach to programming 2016-2020 the Park Lands Events the Park Lands to meet Council’s vision a range of events which Management Plan and Strategic Plan, and report progress attract diverse audiences annually Project 2: Create multi-year • Secure high quality events for up to three 1.5.4 Grow opportunities Medium agreements for significant year event licences in set locations for community participation Implement major events • Review annually and align with in artistic, recreational and 2017/18 sponsorship and funding cultural events • Facilitate local community partnerships Project 3: Review • Review and plan for ongoing event 1.5.7 Provide suitable forms Medium infrastructure requirements infrastructure upgrades to align with the of infrastructure to support Plan for all event spaces implementation of the APLMS the operation of event 2016/17 spaces, including power, Implement sewer, water, access, public 2017 – toilets, shelters, kiosks, 2020 cafes and other facilities Project 4: Improve • Create fact sheets with costings for all 1.5.2 Maintain and improve High remediation processes remediation work packages high quality event sites Implement • Explore remediation funding models 2016/17 • Programme appropriate rest periods in order to maintain high quality turf and amenity, whilst minimising remediation requirements 16 Adelaide Park Lands Events Management Plan 2016-2020
Adelaide Park Lands PLEMP Project Descriptions Adelaide Park Lands Priority Event Management Plan Management Strategy – and (APLEMP) Projects Aligned Actions Timeframe Project 5: Develop and • Provide an annual event calendar 1.5.4 Grow opportunities High share the ACC managed quarterly update to Council and key for community participation Implement annual event calendar stakeholders, include a snap-shot in artistic, recreational and 2016/17 summary report on previous 3 months cultural events events • Ensure the local community and notified and engaged in all high impact events Project 6: Improve the • Pilot new event sites 1.5.1 Identify sites capable High spatial distribution of events • Categorise event sites according to value of hosting more events of Implement varying types and sizes 2016/17 • Utilise pricing mechanisms that consider seasonality and location to encourage use of new spaces Project 7: Review the Park • Update CLMP to reflect event use criteria 1.5.8 Investigate methods to High Lands Community Land to align with the PLEMP and provide the minimise fencing Commence Management Plan legislative mandate to hold events in the 2016/17 Park Lands ACC Strategic Plan 2016-2020 Theme: Smart A smart city with a globally connected and opportunity rich economy Objective: By 2020 our City’s economy is growing faster than the Australian economy • Transform our services and business processes to improve our effectiveness and efficiency and provide improved quality communications, including having all Council forms able to be submitted online by 2018 Adelaide Park Lands PLEMP Project Descriptions Adelaide Park Lands Priority Event Management Plan Management Strategy – and (APLEMP) Projects Aligned Actions Timeframe Project 8: Improve online • Event booking, application and approvals 1.5.6 Provide clear best- Medium event management processes are online and supported by a practice guidelines for Plan processes and tools range of maps and tools organising an event in the 2016/17 • Merge events approval processes so all Park Lands Implement events receive an event licence 2017-2020 ACC Strategic Plan 2016-2020 Theme: Green One of the world’s first carbon neutral cities and an international leader in environmental change Objective: Reduce City carbon emissions by 35% from the 2006-07 baseline by 2020 • Work with Federal and State Governments to provide appropriate infrastructure and promote sustainable transport options such as public transport, cycling and walking to improve the experience of commuters and reduce transport-related carbon emissions • By 2017, our procurement practices will reasonably require the environmental track record and/or credentials of suppliers and estimates of carbon emissions of products and services Adelaide Park Lands PLEMP Project Descriptions Adelaide Park Lands Priority Event Management Plan Management Strategy – and (APLEMP) Projects Aligned Actions Timeframe Project 9: Encourage • Events to promote alternative transport 1.5.3 Prioritise events High carbon neutrality and use showcasing carbon Plan and sustainable resource use • Events to improve recycling and use of neutrality and sustainable Implement compostable materials resource use across the 2016/17 Park Lands Ongoing Action 17 Adelaide Park Lands Events Management Plan 2016-2020
PART 4: ADELAIDE PARK LANDS MAPS & EVENT SITE CRITERIA 18 Adelaide Park Lands Events Management Plan 2016-2020
Event size: PREMIUM Major events – over 10,000 people Iconic city parks Map 1: City of Adelaide Park Lands Event Sites Medium events – 1,501 to 9,999 people Central and Eastern CBD Small events – 1,500 people and under Good event infrastructure Note: Popular wedding locations include Victoria Square/Tarntanyangga Veale Gardens, Osmond Gardens, Prince Henry Gardens Grundy Gardens and Pennington Gardens. Rundle Park/Kadlitpina Rymill Park/Murlawirrapurka FITZROY TCE Kantarilla Elder Park (Park 3) Pinky Flat RD RD CE JE F F T Hindmarsh Square/Mukatu H L E Ngampa Yerta CT RT RK FE V R (Park 5) Pardipardinyilla PROSPE COT NO PA RO RD E BE (Park 2) TCE N T RD IE AI D Kangatilla M RD IN ED (Park 4) POPULAR M W E ST EAST Medium-Major event space O 'C O CE TCE ON T ON BART BART Horse Attract large crowds day and night JE F F C NNEL M IL L PA LEFE ST Paddocks Good event infrastructure RK MA D ERS O TT S TCE VRE L ST NN C H IL ST RD R Bonython Park/Tulya Wardli GO VE ST RD TCE Itaymai-itpinna (Park 15) M IL L H IL L E E Nantu Wama TC TC ST ST Light Square/Wauwi S TCE ON E (Park 6) RK BUXT TY N T ST ST PA EX Whitmore Square/Iparrityii Wellington SS ST N JE TO M IL L F ST Square/ ST S SU Portion of Karrawirra RN RTH ER NG ESWO Kudnartu ARCH KI ST IN Y (Park 12)- Peace Park S TC MO L LE E GH AN PD ST N Tidlangga Veale Gardens/Walyu Yarta AM ST ST NO E E ARD UR N KI N (Park 9) ARD W Br C BO C BUND Victoria Park/Pakapakanthi BARN MA ST ST o PL EL EYS R WA R D G HAM Ta u g h D g ki M BRO U KI n M IL L G tu a m BR Pan / PLC N s TCE tit G OU JE F F C MER er P a n a r d en A YS A YS in a r ST E NG W W SS PD S TCE NG W Warnpangga GH aLlm STRA STRA gg dILL NI DRV a ens ON FIN STATE GOVERNMENT g ki NN (Park 10) AM O TT PPA IA M KER I CK TCE / G MO DE MA MANAGED EVENT SPACES AVE ST PL RD ST R C Pirltawardli These spaces are managed by C H A L PEN M IT IA (Park 1) W FR N IN R GT O MEMO the State Government and may OM IN S N TCE Adelaide Zoo host events of State, National and ER EDW D BO TANIC DRV International significance SIR Golf Links Tarntanya Wama Karrawirra Bonython (Park 26) Botanic Park/Botanic Garden RV (Park 12) Botanic Park Park / W L D WA R Government House RD Tulya Wardli AR IA M PL Torrens Parade Ground V M OR EM AN DR EM ORIAL E TREE EM D RV OR Adelaide Oval M IA MONTEFIOR E L D RV Adelaide Zoo AR VIC K ING W I LLIA M RD TO W RIA Frome Park / KINTORE DRV HA CK NE Pinky Flat Nellie Raminyemmerin D Elder Y RD B FRO Park Botanic AVE Garden ME PO RD RD RT RD NORTH TCE NORTH TCE BOTA NIC Narnungga KING PULTENEY Rundle Park / MORPHETT ST (Park 25) FROME EAST Kadlitpina HINDLEY ST RUNDLE MALL RUNDLE ST RUNDLE RD D WILLIAM GLO EQ GAWLER PLACE TCE VER ST U WEST TCE AVE ET Rymill Park / ST CURRIE ST GRENFELL ST TE Murlawirrapurka V Light Hindmarsh IL LE Tampawardli Square/ Square/ TC (Park 24) WAYMOUTH Wauwi ST PIRIE Mukata ST BAR TELS RD E ST HUTT A FRANKLIN ST FLINDERS ST EAST Ityamai-itpinna MORPHETT TCE (Park 15) FROME ST DRV GROTE ST Victoria Square/ WAKEFIELD ST WAKEFIELD RD ONA LD BRADMAN Tarntanyangga SIR D ST WEST TCE ST Wirrarninthi GOUGER ST ANGAS ST (Park 23) EAST TCE KING WRIGHT ST CARRINGTON ST Victoria Park / Hurtle Pakapakanthi Whitmore Square/ STURT Square/ ST Tangkaira HALIFAX ST Cemetery PULTENEY Iparrityi WILLIAM ST EAST TCE FULLARTON RD HUTT MORPHETT ST GILBERT ST GILLES ST ST Y ST HW SOUTH TCE SOUTH TCE C Wita Wirra ZA Veale Gardens Wirrarninthi AN (Park 18) SIR LEWIS COHEN AVE (Park 23) E UNLEY RD PEACOCK RD GL HUTT RD GOODWOOD RD EN Kurangga Tuthangga Mirnu Wirra O (Park 20) SM (Park 17) (Park 21 West) O N Pityarrilla D Wikaparntu (Park 19) RD Wirra Walyu Yarta (Park 22) (Park 21) GREENHILL RD POTENTIAL EVENT SPACES PILOT SITES These spaces are open to new possibilities for growth in events and through shared access with sports grounds. A R elocation of Park 24 event space – feasibility study Note: One set of use criteria for use. Tampawardli (Park 24) (Event Space) Tampawardli (Park 24) West Park Lands – Narnungga (Park 25) West of Morphett St Bridge B Park 25 West North Park Lands – Pirltawardli (Park 1) (Park 2,3,4 and 5) Hurtle Square/Tangkaira C Park 27 (north of River Torrens) North East Park Lands – (Park 6,7, 8, 9, 10 and 11) Palmer Gardens/Pangki Pangki D West of Morphett Street Bridge South East Park Lands – (Park 17,18, 19, 20) Brougham Gardens/Tantutitingga E Behind Veale Gardens Park 21 South West Park Lands – (Park 21, 21 West, 22, 23) Wellington Square/Kudnartu F Park 27b 19 Park/NellieAdelaide Frome Park Lands Events Management Raminyemmerin Plan 2016-2020 Karrawirra (Park 12)
4.1 City of Adelaide Park Lands Event Sites Map 2: Victoria Square / Tarntanyangga Map 3: Rundle Park / Kadlitpina Events sites vary in size, infrastructure, level of amenities Map 4: Rymill Park / Murlawirrapurka and proximity to the CBD. To help event organisers and Map 5a: Elder Park / Tarntanya Wama (Park 26) Council ensure the event type is suitable for the event site and programme the calendar of events across the Park Map 5b Pinky Flat and Adelaide Riverbank Lawn/Tarntanya Lands in a fair and equitable way, the following structure Wama (Park 26) has been established: Map 5c: Pennington Gardens West / Tarntanya Wama (Park 26) Potential Sites Map 6: Hindmarsh Square / Mukata Map 7: Memorials and Gardens / Karrawirra (Park 12) These sites are emerging as potential new spaces in which events can be held, they have higher availability than Premium and Popular sites, however negotiation Popular Sites with sporting licence holders is required for some spaces. These sites have less purpose built infrastructure and could These sites are regularly utilised for events of all sizes, be more suitable for medium and small events. They are including our major events. They have good event less likely to be used for events but could be ideal where infrastructure and facilities. negotiated and suitable. Map 8: Ityamai-itpina (Park 15) Map 1: Shows the entire Park Lands and includes Map 9a: Main Kiosk Area Bonython Park / Tulya Wardli potential spaces in the Northern Park Lands (Parks 1-11), Map 9b: Event Space Bonython Park / Tulya Wardli Western Park Lands (Parks 22-25) and Southern Map 10: Victoria Park / Pakapakanthi Park Lands (17-22). Map 11: Sports field, Peace Park & Pennington Gardens East / Karrawirra (Park 12) Premium Sites Map 12: Palmer Gardens / Pangki Pangki These sites are Eastern and Central CBD, include State Map 13: Brougham Gardens / Tantutitingga Government managed sites, have a high demand for use Map 14: Wellington Square / Kudmartu by major events which showcase Adelaide and South Map 15: Light Square / Wauwi Australia, as well as a high demand for passive and Map 16: Whitmore Square / Iparrityi recreational use. These sites are iconic city spaces with good infrastructure and facilities. There is a high community Map 17: Hurtle Square / Tangkaira expectation that these sites are maintained to a very high Map 18: Veale Gardens / Walyu Yarta standard. 20 Adelaide Park Lands Events Management Plan 2016-2020
Pilot Sites Western Park Lands 22-25 These sites will be actively promoted and trialled as event There are significant sporting fields in the Western Park sites for suitable events Lands. Any events will need to negotiate with licence holders. It is recommended that the Event Pilot Sites Park • Pilot Site A – Tampawardli / Park 24 25 and 25 West are utilised first. • Pilot Site B – Narnungga / Park 25 • Pilot Site C – Tulya Wardli / Park 27 (North of River) Park 22 is suitable for netball events and potentially car parking use. Cultural events have occurred in this Park • Pilot Site D – Tulya Wardli / Park 27 however its suitability for major events is limited. (West of Morphett St Bridge) • Pilot Site E – Mirnu Wirra / Park 21 Southern Park Lands 17-21 (Back of Veale Gardens) Parks 17-19 high shared use considerations including • Pilot Site F – Tulya Wardli / Park 27b sporting clubs and sports fields licences and could host small to medium events in negotiation with the licence 4.1.1 Potential Sites holders. Sporting events can occur in these areas. Potential sites are located in the Northern Park Lands Park 20 hosts the BMX track and upgraded playground (Parks 1-11), Western Park Lands (Parks 22-25) and and is limited in its use for events. Southern Park Lands (17-22). These Parks are broadly indicated in Map 1, more specific maps for bookable event Park 21 Veale Gardens is a popular wedding site and is spaces can be obtained from Council. included in the Site Criteria maps on pages 51 and 52. Some of these sites include Park Land tenants. Event In general multi-stage high impact music festivals are not organisers need to engage with local tenants so that all suitable in the Southern Park Lands. The Pilot Site in Park parties can co-exist harmoniously and where possible, 21 is recommended as the first option for larger events in maximise on each other’s offerings. Contact the Events the Southern Park Lands. team for more information on these tenants. Remnant vegetation across the Southern Park Lands Note that Angas Garden occupies a portion of Karrawirra must be protected and care must be taken to identify the (Park 12) Within Angas Gardens there are a number of Bushcare site in Park 17, Park 21 and 21 West, and areas elements which represent significant parts of Australia’s of Park 23 to ensure event patrons and organisers to not history and places of peace. damage the site. These are: Northern Park Lands 1-11 • Angas Memorial and Simpson & Donkey Park 2 surrounds the Aquatic Centre and is actively • Australian Defence Force Health Services Memorial. discouraged for formal events given the need to ensure the availability of the Aquatic Centre car park. The immediate area around the above sites must be kept clear from infrastructure and patron use. (Exceptions to this The Northern Park Lands have a range of recreation are memorial–related events). and sporting locations including the Golf Links, Adelaide Aquatic Centre, Dog Park and some sporting clubs and fields. 21 Adelaide Park Lands Events Management Plan 2016-2020
4.1.2 Premium Sites Map 2: Victoria Square/Tarntanyangga Electric BBQ WILLIAM FRANKLIN ST FLINDERS ST KING ST 1 2 NORTH Sewer 3 Toilets Power outlet 4 7 APPROVAL CLOSURE ROAD REQ GROTE ST WAKEFIELD ST Tap 5 Footpath Event area SOUTH 6 WILLIAM KING GOUGER ST ANGAS ST ST 22 Adelaide Park Lands Events Management Plan 2016-2020
Victoria Square/Tarntanyangga Criteria for Event Use Site Type Premium Nature of the Venue Positioning Statement - Victoria Square/Tarntanyangga is the civic heart of the City. It is inclusive and welcoming to all, providing innovative facilitates for events and activities to celebrate Adelaide’s cultural diversity and vibrant arts sector Guiding Principles 1.1.1. To provide a central place for civic events, arts and cultural festivals and activities 1.1.2. To enhance Adelaide’s cultural diversity through its operation and programming 1.1.3. To attract local, national and international visitors to Victoria Square/Tarntanyangga 1.1.4. To provide an innovative, open, accessible and entertaining destination 1.1.5. To represent Adelaide as a city for cultural diversity and the Arts 1.1.6. To support the City’s priorities in enabling economic prosperity Victoria Square/Tarntanyangga plays an important role as open space within, and part of, the Market District The Square has high quality purpose built event infrastructure in the Northern side Suitability Events that are culturally diverse and accessible to the general public are sought after and encouraged Events showcasing food and wine, and or showcasing the unique and enviable lifestyle, health and wellbeing, arts and culture, live music and multicultural communities of South Australia and the City of Adelaide are highly suitable Limited commercial promotional activity is supported Events must demonstrate high design values to engage audiences Discouraged Late night bar/alcohol focused activity that may result in the space operating in a similar way as a late night venue Suggested Capacity North site 5,000 / South site 5,000, not including the 4 outer triangles and Reconciliation Plaza Where a site includes the closure of Reconciliation Plaza, the default position for Reconciliation Plaza is for the Plaza to remain open to traffic. Any closure must occur outside the operating hours of the Adelaide Central Market or at a time agreed in consultation with Council, the Adelaide Central Market Authority and key stakeholders including the Market District, and may result in minimising times at which the Plaza is closed to traffic Event Size Most suitable for medium sized events Precinct specific criteria Operating hours Close Midnight Sat and Sunday. 11pm on weekdays except where there is a public holiday Mon (Midnight) Open 11am daily for licenced events Shared use Ensure public access to pedestrian and cycle paths to the maximum extent possible considerations Toilet block must remain open Maintain northern tip access to public during day time Fencing is discouraged but where required must be high quality, attractive and semi-transparent As the central civic heart of the City, there are significant high-rise buildings overlooking the site, and directly and significantly affected by noise from the site, who must be engaged with during event planning, to the satisfaction of Council and key stakeholders Park Lands criteria Environmental Turf protection systems must be used for bump in and out as this turf suffers from degradation from intensive use sensitivities Site restrictions Council encourages use of either the North or South sites, and does not support ongoing monopolisation of the entire Square for an extended period of time (i.e. more than 2 weeks), in order to support opportunities for shared use of the space in peak times (i.e. Summer period - October to April). In order to enable access to Victoria Square for recreation and informal use, Council will programme the Square to allow for rest and remediation of both sides by alternating bookings of the North and South event sites. Use of the Southern side for events will be subject to the implementation of the Victoria Square/Tarntanyangga Masterplan Considerations 1 Captain Charles Sturt 4 Charles Cameron Kingston 7 Queen Victoria 2 John McDouall Stuart 5 Cultural Marker 3 Alice’s Tree 6 Three Rivers Fountain Site design of events needs to be considerate of the above features Site Features (see Map for power, water and sewer points) Shade Yes, around edges Toilets One large toilet block Amenities Seating Lighting Well lit by internal path and street lighting Access Vehicle Access Restricted vehicle access onto the site Accessible parking May be made available at the corner of Flinders Street and Victoria Square side road Transport Excellent and ample public transport options available via the Victoria Square tram stop, free City Connector service with bus stops W and D3 on Grote Street, and bus stops V2 and, E1 North of Victoria Square on King William Street 23 Adelaide Park Lands Events Management Plan 2016-2020
Map 3: Rundle Park / Katlitpina Electric BBQ D HACKNEY R Sewer CONSTRUCTION INDICATIVE OBAHN Toilets Power outlet RUNDLE RD RD IC AN OT B Tap Footpath Event area EAST TCE 24 Adelaide Park Lands Events Management Plan 2016-2020
Rundle Park / Katlitpina Criteria for Event Use Site Type Premium Nature of Rundle Park is an area of high event attendance during the summer months the Venue It is a formal park with an ornamental landscape Suitability Events that are accessible to the general public, arts and culture, live music, community events, iconic international/national significance, live music is sought after and encouraged Discouraged Major multi-stage high impact music festivals Suggested 12,000 Capacity Event Size All sized events Precinct specific criteria Operating hours (Maximum) Close 3am Sat and Sun, Midnight on weekdays except where there is a public holiday Mon (3am) Open 11am daily for alcohol trade, events can commence from 7am Shared use Ensure public access to pedestrian and cycle paths to the maximum extent possible considerations Shared use with a sporting licence lease holder (Petanque Grandstand) Toilet block must remain open Fencing is discouraged but where required must be high quality, attractive and semi-transparent The following CoA tenant also occupies the event site: Feral Aussie Boullistles of SA Park Lands criteria Environmental Due to the heavy nature of event use from October to April, the park will be allocated rest periods sensitivities during this time and from May to October to recover Fauna include waterfoul and possums Site restrictions Risk management plans must include flood mitigation strategy O-Bahn construction will result in restrictions to 2018 Site Features (see Map for power, water and sewer points) Shade The park contains a range of sheltered and open areas Toilets There are two permanent toilet blocks Amenities Three BBQ’s and a Petanque pitch near Rundle Rd Lighting In the centre and eastern end of the Park along the existing pathways Access Vehicle Access In consultation with ACC Accessible parking May be made available along East Tce. There are currently 4 accessible parking spaces Transport Multiple bus services including the free City Connector bus service operate along East Terrace with bus stops Y1 and B1 located near North Terrace and Rundle Road Taxis are easily accessible via Rundle Street or the Late Night Managed Taxi rank on East Terrace near North Terrace Shared use paths and the Park Lands trail provide pedestrian and bicycle convenient access throughout the site 25 Adelaide Park Lands Events Management Plan 2016-2020
26 RUNDLE RD INDICATIVE OBAHN CONSTRUCTION D Map 4: Rymill Park / Murlawirrapurka EQ U EAST TCE ET TE VIL LE TC E INDICATIVE OBAHN Adelaide Park Lands Events Management Plan 2016-2020 CONSTRUCTION BARTELS RD Event area Footpath Tap Power outlet Toilets Sewer Electric BBQ
Rymill Park / Murlawirrapurka Criteria for Event Use Site Type Premium Nature of A mix of open space and semi-formal garden with a central Lake. It is a highly used informal recreation space and the Venue festival hub in the summer months, it has a number of small spaces for boutique events Suitability Events that are accessible to the general public, arts and culture, live music, community events, iconic international/national significance, live music is sought after and encouraged Weddings popular in the rose garden and Lake Island Limited commercial promotional activity is supported Events must demonstrate high design values to engage audiences Discouraged Major multi-stage high impact music festivals Suggested Capacity 20,000 Event Size All sizes Precinct specific criteria Operating hours Close 3am Sat and Sun, Midnight on weekdays except where there is a public holiday Mon (3am) Open 11am daily for alcohol trade, events can commence from 7am Shared use Significant informal use park considerations Place of Reflection must remain open Pedestrian and cycle paths must maintain access where possible The kiosk, the island, Playground and BBQ’s must remain accessible unless not practical or safe to do so Kiosk must be notified of upcoming events and engaged in an event where possible Toilet block must remain open Fencing is discouraged but where required must be high quality, attractive and semi-transparent The following CoA tenants also occupy the event site: Adelaide Bowling Club & Rymill Park Kiosk Park Lands criteria Environmental Due to the heavy nature of event use from October to April, the park will be allocated rest periods during this time sensitivities and from May to October to recover Fauna include waterfoul and possums Site restrictions Events should not infringe upon the Adelaide Bowling Club, Kiosk or Playground and BBQ areas Clearance must be kept from the rose garden and other established garden areas The Lake may be used with permission but exclusive use is discouraged Parts of Rymill Park forms the declared area for the CLIPSAL 500 event O-Bahn construction will result in restrictions to 2018 Site Features (see Map for power, water and sewer points) Shade Excellent shade Toilets Toilet block located north-east of the Lake Amenities Good amenities for small events including BBQ’s, playground and a Kiosk Boat hire available from the Kiosk Lighting All existing paths are well lit including a number of large lights near Plane Tree Ave and around the kiosk Access Vehicle Access Entry point via Bartels Road Accessible parking An accessible drop off point may be negotiated within the site Transport Multiple bus services including the free City Connector bus service operates along East Terrace with bus stops Y1 and B1 located North near North Terrace and Rundle Road Taxis are easily accessible via Rundle Street or the Late Night Managed Taxi rank on East Terrace near North Terrace Shared use paths and the Park Lands trail provide pedestrian and bicycle convenient access throughout the site 27 Adelaide Park Lands Events Management Plan 2016-2020
28 UNDER CONTROL OF DPTI (BOOKINGS BY DPTI) Map 5a: Elder Park / Tarntanya Wama (Park 26) Adelaide Park Lands Events Management Plan 2016-2020 W AR M EM O RI AL DV E 2 1 KING WILLIAM ST Event area Footpath Tap Power outlet Toilets Sewer Electric BBQ
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