Academic Year 2020-21 - East Georgia State College
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
Academic Year 2020-21
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
TABLE OF CONTENTS
Director Welcome Building Amenities
Mission Meal Plan
Goals and Values
Student Mail
Non-Discrimination Policy
Getting Involved
Residence Life Staff
Student Health Clinic
Important Phone Numbers
Safety and Security
Important Dates
Maintenance/Cleaning
Official Communication
Responsibility for Assigned Space
Services for Students with Disabilities
Responsibility for Communal Property
Getting Ready to Move In
Responsibility for Information
Application Process
Cable Television
Housing Agreement, a.k.a. “Contract”
Submitting Maintenance Requests
Room Assignments
Academics
Choosing Roommates
Inspections and Access
Facilities and Rates
Health and Safety Inspections
Items to Bring/Not Bring
Restricted Areas
Liability
Posting Policy
Moving In
Vehicles and Parking
Everyday Living
Emergency Preparedness
Residence Hall Association
Fire
Resident Conduct
Severe Weather
Alcohol and Controlled Substances
Missing Person
Guests and Visitation
Medical Emergency
Lockout Assistance
Lockdown
Pet Policy
Moving Out
Prohibited Items
Standard Move Out
Quiet and Courtesy Hours
Express Move Out
Smoking/Tobacco Use
Appendix I: Photo Examples of Chargeable Damages
Conflict Mediation
Appendix II: Room Condition Report w/ Repair Estimates
Roommate relationship tips
EGSC ID Card/Key Maintenance For more information about forms, documents and
frequently asked questions, visit our housing website
documents and forms page at www.ega.edu/housing.
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
WELCOME FROM THE DIRECTOR
Dear Resident,
Welcome to Bobcat Villas at East Georgia State College!
You are embarking on a journey that will change the course
of the rest of your life. My staff and I are here to ensure
that your journey is one that will challenge you in a number
of ways—ways you may not even expect—within a
supportive and engaging living community. We believe
that challenge leads to growth, and that both social and HOUSING MISSION
academic growth are essential pieces of the college The Office of Housing and Residence Life creates a safe
experience. living environment which promotes holistic learning and
Campus living provides more than a place to lay your head personal growth among residents. This environment
at night. It provides a unique living environment that few fosters independent thinking and accountable personal
get to experience, and even fewer take the time to decision making. Through our programs and services, we
appreciate. The opportunity for exposure to the diversity challenge students to be engaged, community-minded and
of ideas, backgrounds, and life experiences that you will academically successful.
find in college is a rare one. I hope you will take time to get
to know your neighbors; reach outside of your comfort HOUSING CORE VALUES
zone by trying something new. Take advantage of all the
resources and experiences East Georgia has to offer. • Providing residents with the support and resources to
promote successful transitions and contribute to
The main housing administrative offices are conveniently academic and personal success.
located in the Jean and LC Shot Strange Clubhouse. If you • We strive to ensure that students are civically aware
need anything do not hesitate to stop by during our and engaged by providing opportunities for
business hours of 8 a.m. to 5 p.m., Monday through Friday. involvement with East Georgia State College and the
Our Bobcat Villas lobby front desks are staffed 24 hours per greater Swainsboro community.
day, 7 days per week. We also have an on-call phone • We encourage students to understand, appreciate,
available for student emergencies after hours which can be and promote awareness of diverging views, opinions
reached by dialing 478.455.1492. Our supportive and and differing backgrounds through intentional
dedicated residence life and maintenance staff members programs and educational conversations.
are on call 24/7/365 to ensure your living experience is a • We promote an ethic of teamwork that connects our
safe and satisfying one. department with others in support of the mission of
Remember to enjoy the journey but don’t lose sight of the East Georgia State College.
destination—GETTING YOUR DEGREE! If you get lost along • We collaborate strategically and closely with the
the way, there’s someone here who can put you back on College Police Department, Corvias, IT Services, and
the path to success. Come by and see us any time. Plant Operations to ensure that student residences are
safe, secure and well maintained.
Sincerely,
Angela M. Storck (astorck@ega.edu)
Director of Housing and Residence Life
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
NON-DISCRIMINATION POLICY and security of the residence hall facilities. They do this by
ensuring adherence to rules and policies and reporting any
East Georgia State College is committed to maintaining a activity that could put a resident of their neighbors at risk.
fair and respectful environment for living, work and study. They are professional level employees who provide 24/7
To that end, and in accordance with federal and state law, professional staff coverage within the residence halls.
University System of Georgia policy, and college policy, Primarily located at the front desks of each building
East Georgia State College prohibits the harassment of or between the hours of 6pm and 8am each night, their
discrimination against any person because of race, color, primary duties include checking in and out guests to the
sex (including sexual harassment and pregnancy), sexual building, assisting in student lock outs, monitoring the
orientation, gender identity, ethnicity or national origin, security cameras throughout the facilities, and
religion, age, genetic information, disability, or veteran communicating to police when concerns arise.
status by any member of the college community on
Residence Life Coordinator – The Residence Life
campus, in connection with a college program or activity,
Coordinator (RLC) is the primary housing professional staff
including admissions and employment, or in a manner that
member in charge of programmatic events and activities
denies access and/ or creates a hostile environment for any
for the Office of Housing and Residence Life. The RLC also
member of the college community.
advises the Residence Hall Association, actively
The complete Non-Discrimination Policy for the college can participates as a member of the external relations
be found at the following website address: committee, coordinates housing early alert outreach, and
http://www.ega.edu/policy/08-notice-of- acts as a liaison to other campus clubs and organizations in
nondiscrimination.pdf?72319 support of our residents.
HOUSING & RESIDENCE LIFE STAFF Assistant Director of Housing – The Assistant Director of
Housing (ADH) is the primary housing professional staff
member with respect to the supervision and training of
housing student staff members. The ADH is also our
primary departmental liaison to the Office of Student
Conduct and is the first level responder for roommate
conflict and dispute resolution.
Director of Housing and Residence Life – The Director of
Housing and Residence Life (DHRL) is the senior most staff
member in the Office of Housing and Residence Life.
He/she provides supervision and training to the
professional staff employees, conducts all hiring processes
for the department, as well as evaluation of employee
Resident Assistant – 12 resident assistants are employed performance. The DHRL provides strategic guidance and
by the Office of Housing and Residence Life. Resident long-term planning for departmental growth, oversees the
Assistants are students who live and work within the Starrez student database, facilitates the housing
housing facilities. They assist and provide administrative assignments process, and provides second level response
support to students through desk hours, duty rounds, to student conduct issues that rise above the scope of the
student engagement programming, and liaising between ADH. In addition, the Director serves on numerous campus
residents and professional staff members. They are a committees and serves as primary liaison to Corvias in
critical part of the housing staff team. Students interested support of East Georgia State College.
in being resident assistants are eligible to apply once they Students interested in working for Housing and Residence
complete one term of living in housing and achieve a 2.0 should check their student email (on or after November 1st
minimum cumulative GPA. for Spring term or February 1st for Fall term) for more
Housing Safety Assistant – 5 Full and 1 Part time Housing information regarding resident assistant hiring
Safety Assistants are employed to help maintain the safety information.
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
IMPORTANT PHONE NUMBERS
Full Directory at www.ega.edu
Housing Emergencies 478-455-1492 Registrar’s Office 478-289-2014
EGSC Main Number 478-289-2000 Information Desk/Lost and Found 478-289-2169
Campus Police Emergency 478-289-2090 Student Health Clinic 478-289-2182
Housing and Residence Life Office 478-289-2172 Counseling 478-289-2039
Director of Housing 478-289-2173 Student Conduct 478-289-2360
Assistant Director of Housing 478-289-2371 Business Office 478-289-2186
Residence Life Coordinator 478-289-2363 Library 478-289-2083
Admissions 478-289-2017 Bookstore 478-289-2098
Financial Aid 478-289-2009 Academic Center for Excellence 478-289-2151
IMPORTANT DATES
Move-In and Move-Out dates will be determined and
FALL TERM
advertised on the EGSC housing website at least 1 semester
July 1: Deadline for Housing Agreement Cancellation
in advance. Students with special circumstances should
(Fall/Spring agreements) without financial penalty (After
contact the Director of Housing for more information.
this date, a $1000 cancellation fee will be applied); this
applies to all housing applications submitted even if they
were completed after the July 1 date. Bobcat Villas closes for Spring break (March or April),
August 1: All monies owed to EGSC for fall semester due. Thanksgiving break (November) and the winter break
Students will not be permitted to move into Bobcat Villas (December). Specific dates will be available on the
until their bill is paid or they have fulfilled all financial aid academic calendar. Any resident who has special
requirements. circumstances and needs to request permission to stay
Last week of September: Health and Safety Inspection 1 should complete a Break Stay request form (Located on
Week before Thanksgiving: Health and Safety Inspection 2 housing forms and documents web page). Information
regarding the procedure for break stay requests will be
SPRING TERM communicated to students via EGSC student email a
November 1: Deadline for Housing Agreement minimum of 2 weeks prior to the break period start.
Cancellation (new spring semester starts only) without
Winter break is not calculated in the semester rent fee
financial penalty; this applies to all housing applications
structure. Students wishing to stay for winter break will be
submitted even if they were submitted after the November
charged an additional fee of $200. This fee will appear on
1 date.
the student’s account for the spring term immediately
January 1: All monies owed to EGSC for spring semester
following the winter break period. Students who are
due. Students will not be permitted to move into Bobcat
required to remain on campus for college sponsored events
Villas until their bill is paid or they have fulfilled all financial
or employment positions are required to provide proof in
aid requirements.
writing from your sponsoring college department.
Last week of February: Health and Safety Inspection 3
Third week of April: Health and Safety Inspection 4
SUMMER TERM
May 1: Deadline for Summer Housing contract cancellation
without financial penalty (even if student completed the
summer housing application after May 1).
May 1: All monies owed to EGSC for summer semester due.
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
OFFICIAL COMMUNICATION crated or removed from the unit during time periods when
maintenance work is being performed within the unit.
The official means of communication with all students is
For complete information about the service animal policy
their EGSC email account (ega.edu). Any mention of a
of East Georgia State College, visit the following website
student being notified in writing should be construed to
link: http://www.ega.edu/policy/08-service-animal-
mean via their EGSC email account. Official communication
policy.pdf?2102016
to students prior to their acceptance to the college will be
the email address provided on the admissions application For complete information about the emotional support
to EGSC. Once the EGSC email address is available, that will animal policy of East Georgia State College, visit the
be the primary communication email. following website link: http://www.ega.edu/policy/04-
emotional-support-or-assistance-animals-in-on-campus-
SERVICES FOR STUDENTS WITH housing.pdf?31116
DISABILITIES GETTING READY TO MOVE IN
East Georgia State College is committed to assisting
students in attaining their highest potential by providing Housing Application Process
reasonable academic accommodations for those students Students who complete all required housing application
with various learning, physical and/or psychological components will be assigned on or before the first week of
disabilities. Services presently available include counseling, July for fall/spring, the first week of November for spring,
liaison with faculty/staff, access to technology, and referral or the first week of May for summer, provided all of the
to other services. For assistance, please contact the items below are met.
Director of Counseling and Disability Services on the lower
1. Acceptance to East Georgia State College by the
level of the Academic Building on the Swainsboro campus
Admissions Office, including receipt of the required
at 478-289-2039.
immunization documentation.
Process for Special Accommodation in Bobcat Villas: 2. Receipt of the completed online Residence Hall
Student must first contact the Director of Counseling and
Application and $100 non-refundable application fee.
Disability Services to disclose the disability and request
special housing accommodations. If providing special 3. Receipt of the completed and signed Criminal
housing accommodations is warranted, the student will Background Investigation Consent Form and
work with the Director of Counseling and Disability Services review/approval by the Criminal Background Report
to arrange appropriate accommodations in conjunction Committee.
with the Director of Housing and Corvias Campus Living. 4. Receipt of electronically signed Residence Hall Housing
Remember that not all accommodations received in a K-12 Agreement for the appropriate term (online – part of
setting will be available at the college level. We the housing application).
recommend that the student reach out as soon as they 5. Registration in the minimum required number of credit
express an interest in living on campus to see what hours (12 for fall or spring, 6 for summer)
accommodations are available. A student who has completed steps 1-5 above AND has
Emotional Support and Service Animals: Students with paid all EGSC fees (application fee, semester housing
an emotional support animal (ESA) or service animal payment including meal plan, tuition and mandatory fees)
approved by the Director of Counseling and Disabilities in full, or been provided with appropriate financial aid to
Services must notify the Director of Housing of the cover the balance, will receive a confirmed assignment by
presence of the animal within the residence hall facility and email to their EGSC account. This email will be sent to the
provide a current photo of the animal with animal’s name student no later than 2 weeks prior to the start of the term
and room number location. All animals in housing must be of enrollment. Students may use financial aid money to
on file with the Director of Housing for liability and room cover housing with exception of the non-refundable
access purposes – notification will be provided to application fee. The priority dates for financial aid are
maintenance personnel and related vendors as available from the Financial Aid Office.
appropriate who need to access the room to provide A student cannot move into the residence hall until all
service to the unit. All approved animals will need to be
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EGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
EGSC fees have been paid in full, including tuition/fees and is May 1.
all housing fees (application fee, semester housing
ii. If the student cancels the agreement after
payment, including meal plan).
May 1, they will lose their semester’s rent or
Students who plan to live on campus during the summer be charged a $1000 cancellation fee
semester or return for a new academic year will be (whichever is lower).
required to submit a new application and housing
d. A student can request cancellation with no
agreement for that term as well as pay applicable fees. The
penalty if they meet one of the reasons listed and
application fee is required once per academic year (fall,
follow guidelines listed in the Housing
spring, summer). If a student begins as a new student for
Agreement.
summer term start, the application fee for fall term will be
waived. i. Resident’s Graduation (verified with the
Registrar);
Housing Agreement, a.k.a. “Contract”
ii. Resident’s Call to active military duty (must
Students sign a Housing Agreement for each term provide copy of military orders);
(academic year or summer) that they live on campus. This
document is legal and binding and should be carefully read iii. Marriage (attach marriage certificate copy)
before a student digitally signs it via the online StarRez iv. Resident gives birth or certified adoption of
housing application. Although the entire agreement is minor child (provide birth certificate copy or
important, the things that students most often have certificate of adoption)
questions about are:
v. Resident Enrolls in a College-sponsored study
Cancellation: Section V and VI of the Housing abroad program or affiliated academic
Agreement discusses deadlines to cancel, reasons for internship (verified with sponsoring
cancellation and fees associated with cancellation. A department);
copy of the Housing Agreement Cancellation Request
Form can be found in the Forms section of the Housing vi. Approved hardship withdrawal from the
Website or requested from the Director of Housing. College (unusual or emergency circumstances that
are non-academic in nature and beyond the
a. If a student enters on-campus housing in fall, they student’s control; attach letter granting academic
sign a two-semester Housing Agreement. hardship withdrawal from VPASA or President; see
EGSC Drop and Withdrawal Policy for definitions
i. The deadline to cancel for no specific reason is and procedure for requesting hardship withdrawal)
July 1.
vii. Contracted Resident’s Death
ii. After July 1, if the student cancels the
agreement for either term or for both terms, e. Cancellation Fee Appeals – Students wishing to
they may lose a semester’s rent, or owe a appeal a cancellation fee waiver decision should
$1000 cancellation fee. put all such requests in writing to the Director of
Housing via email or postal mail. This
b. If a student enters on-campus housing in spring, correspondence must include any supporting
they sign a one-semester Housing Agreement. details or documentation that the student feels
i. The deadline to cancel for no specific reason was not adequately reviewed during the initial
is November 1. decision-making process.
ii. After November 1, if the student cancels the • The appeal must be submitted to the Director
agreement, they may lose a semester’s rent, of Housing within 5 days of receipt of the
or owe a $1000 cancellation fee. decision.
c. If a student enters on-campus housing in • Within three business days of receipt of the
summer, they sign a one-semester Housing appeal, the Director of Housing will refer the
Agreement. appeal to the cancellation fee appeals
committee for review and decision.
i. The deadline to cancel for no specific reason
7 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
• The committee will meet and render a written found in the Forms section of the housing website.
decision within 5 days of receipt of the appeal.
• A student must be in good academic standing and
The committee will notify the Director of
have had minimal disciplinary interaction in order
Housing of the committee decision and the
to be approved to stay.
Director of Housing will notify the student.
• No outside visitors will be allowed during any
• The student may appeal to the President on the
academic break.
grounds that the procedure for appeal was not
followed or there was a procedural irregularity. • During most breaks, limited services will be
available on campus. This typically means that
• The appeal to the President must be made
most offices, with the exception of Campus Police,
within 5 days of student’s receipt of the appeals
will be closed and no food services will be offered.
committee decision and shall be in the form of
a letter stating the reasons for appeal and Right of Entry
include all supporting documentation. EGSC and its authorized representatives may enter an
• The appeal to the President is a review of the apartment and bedroom without notice for routine
record only and no new information will be maintenance or emergency situations.
considered. EGSC will provide a minimum of 48 hours’ advance
• The President will render a decision within 10 written notice of scheduled, midterm health and safety
days of receipt of the appeal. The President will inspections.
notify the student of the decision via EGSC Civil authorities (police) can search an apartment or
student email. bedroom with the permission of the resident or with a
Payment Deadline legal warrant.
Each Housing Agreement gives a payment deadline for Room Assignments
students for each semester; these dates are also listed Roommate assignments are made without regard to race,
on the Academic Calendar. religion, national origin, age, personal appearance, family,
If a student misses the payment deadline, their space political affiliation, actual or perceived physical or mental
will be given to someone else and they will be placed disability and/or sexual orientation. Roommate contact
on the waiting list. information (EGSC email address only) will be provided to
all confirmed roommates on the housing application once
Financial aid funds can be used if the student has
the room has been assigned and roommates confirmed.
completed all paperwork required by financial aid and
has been awarded adequate funds to cover expenses. The college will assign a room based on available housing
space after the student (and guardian if student is a minor
Closing during breaks
child at the time occupancy is assumed) has completed the
The Housing Agreement states that Bobcat Villas will housing application process (i.e. submitted housing
close for posted breaks. application, submitted appropriate housing agreement,
submitted and confirmed CBI request form, $100
A student will return to the same room after the break
application fee).
and may leave their belongings. (Summer Term is not
considered a “break period” because it is its own Housing and Residence Life will give room preference
contracted housing term.) priority to all completed housing applications received by
our office on or prior to May 31, as space allows. Additional
All residents not continuing in summer school and
priority will be determined by complete date with students
residing on campus during that time period must
completing their application process earlier receiving
remove their belongings for the summer.
priority placement.
Any student who has extenuating circumstances that
The college reserves the right to make room assignments,
will not allow them to leave during a break should
to authorize or deny room and roommate changes, to
complete a Break Stay Request Form which can be
consolidate vacancies, and to require a student to move
8 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
from one room or residence hall to another. The college application that they accept the roommate request.
further reserves the right to make room changes during the
The Residence Hall Application also has a section that
year as deemed necessary by East Georgia State College.
allows students to answer questions about themselves
Rooms in housing may only be occupied by the students that we can use to match them with others. We will utilize
assigned to that particular space. Students found residing this as we are able, but space constraints may limit our
in a residence hall room that is not assigned to them will ability to make solid matches.
be asked to vacate immediately and may be banned from
Residents often meet people when they attend Orientation
Bobcat Villas.
that they would consider for roommates. Names of those
A student’s right to occupy a room may not be assigned or they choose should be forwarded to the Office of Housing
transferred by the student without the written approval of and Residence Life at Orientation for further consideration.
Housing and Residence Life. Matches will be made on a space available basis and
according to the date an application was completed.
Room assignments may be changed only upon written
authorization from Housing and Residence Life. Under Students who submit their completed applications prior to
normal circumstances, no changes of room assignment will the July 1 priority deadline will have the strongest
be made during the first 2 weeks or the last 2 weeks of each likelihood of receiving their intended roommate requests.
semester so that occupancy can be verified, and new room After the deadline, the decision will be made by the Office
assignments made for the subsequent term. of Housing and Residence Life.
Students of the opposite sex will not be assigned to, nor Although we attempt to honor all requests, no guarantees
may they reside in, the same room or apartment. are made that a resident will be roomed in the particular
building they request or with those roommates they
Failure to check in or to occupy an assigned space by 9am
choose. Often, limited space availability will reduce our
on the first day of classes as outlined in the academic
ability to place together requested roommates.
calendar could result in the assignment of the room to
another student unless that student has contacted and Facilities Information
obtained approval from Housing and Residence Life.
Bobcat Villa West
Housing and Residence Life reserves the right to relocate Occupancy: 233 residents
and consolidate spaces at any time to cope with
Style: 4-bedroom, 2-bathroom apartments; 5-bedroom, 2-
enrollment increases, for purposes of renovation and/or
bathroom apartments
the reduction of resource consumption. Any student
participating in an approved college event beyond the Amenities, included in price: Basic furnishings (extra-long
limits of the contract term will be relocated, as necessary, twin bed, desk, chair, common area seating), refrigerator
so that the department can perform facilities related with icemaker, stove, cable hook-ups available in each
activities, including but not limited to consolidation of room and living area, wireless internet throughout the
break housing, cleaning and maintenance of buildings for building, all utilities, computer lab and complementary
the upcoming term, and rehabilitation of properties. laundry room inside complex, mail service, 24/7 security,
and live-in management.
Choosing Roommates
Security: Direct link to on-campus police department
Residents participate in roommate selection in a multitude
(Public Safety), state-of-the-art camera surveillance,
of ways.
access-card entry to complex and apartment, individual
The Residence Hall Application has a section that asks key entry to bedroom
students to list names of those they would like to select as
Rates (effective Fall 2020): *$3,220 (4-bedroom); $3,150
roommates. These will be honored when possible provided
(5-bedroom w/ full wall); $3,080 (5-bedroom w/ ¾ wall)
that all participating roommates have complete housing
per semester per academic year plus a $100 housing
applications on file (A complete application includes the
application fee due yearly.
application form, signed housing agreement, paid
application fee, and CBI request form) and the selected * Rates are subject to change and pending Board of
roommates have verified within the online housing Regents approval.
9 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
Bobcat Villas South shower curtains, common area rugs and bathmats.
Occupancy: 200 residents
A resident must provide their own bedding,
Style: 4-bedroom, 2-bathroom apartments towels/washcloths, toilet paper and toiletries. A laundry
room is provided at no cost to the resident, but they must
Amenities, included in price: Basic furnishings (extra-long
bring their own detergent.
twin bed, desk, chair, living room seating and TV stand,
refrigerator with icemaker, stove, microwave, dishwasher), If students would like to hang items on their walls, we
wireless internet throughout the building, cable service in recommend using painter’s tape, light gray/white poster
all bedrooms, all utilities, ceiling fans in living room and putty, or push pins. Nails and screws are NOT permitted.
each bedroom, computer lab and complementary laundry We recommend that students limit use of Command type
room inside complex, mail service, 24/7 security, live-in adhesive strips to non-painted surfaces only. Students will
management. be billed for any damages incurred due to use of
unapproved fasteners, nails, or sticky tape.
Security: Direct link to on-campus police department
(Public Safety), state-of-the-art camera surveillance, Do not bring:
access-card entry to complex and apartment, individual
Items residents should not bring to campus include
key entry to bedroom
weapons, tobacco products, drugs/alcohol or any
Rate (effective Fall 20): *3,220 per semester per academic paraphernalia (including empty alcohol bottles/cans),
year plus a $100 housing application fee due yearly toasters, toaster ovens, personal grills (including George
* Rates are subject to change and pending Board of Foreman-like), sandwich or waffle makers, heaters with
Regents approval. glowing-red coils, candles, incense, and hammer/nails.
Residents are also not allowed to have personal
Items to Bring/Not Bring microwaves or other cooking appliances in the bedroom
Each apartment contains individual resident private living areas as they are not properly ventilated for cooking
spaces as well as a communal full kitchen and living room purposes. See the Prohibited Items section for a complete
for all in the apartment to share (5-bedroom units do not list of unapproved items.
have a full living room). The apartment includes living Abandoned property
room furniture, basic cable, kitchen appliances (stove,
microwave, dishwasher (South only), and refrigerator), as 1. Bobcat Villas does not have or provide storage space.
well as a pantry and cabinet storage space. While large Abandoned items will be given to charity or thrown
family-size refrigerators are supplied in each unit, residents away if not removed during check out. Additionally,
are welcomed to bring their own mini fridge for their students may be charged for the removal of excessive
bedroom not exceeding 3.5 cubic feet in size. trash or abandoned property.
Each bedroom includes an extra-long twin mattress, under- 2. If a resident follows the proper check out procedures,
bed drawer space (South only), a desk, a desk chair, and a any items left will be abandoned property.
build-a-closet set up with one shelf and hanging rack. A 3. If a resident has an improper check out, we will
ceiling fan is in each bedroom and in the living room, and attempt to contact the resident on three separate
the apartment has a thermostat to individually control the occasions up to fifteen days after separation from the
heat/air in each unit. Blinds are provided on each window. college. After 15 days, and no follow up from the
A dresser chest and a nightstand is also provided in Bobcat resident to arrange removal, the items will be
Villas West for additional storage. discarded or donated to Goodwill charities.
You Should Bring: Liability
There are items that residents must provide for Although precautions are taken to maintain the security of
themselves. We suggest that a resident speak with their the EGSC campus, EGSC does not assume any legal liability
roommates before purchasing some items, in order to to pay for injury to person (including death) or loss of or
coordinate and not purchase multiples of some items. damage to personal property which may occur in buildings
These items may include, but are not limited to, cleaning or on its grounds prior to, during or subsequent to the
supplies, mops, brooms, dishes, pots/pans, ironing boards, contract period. The resident and his/her parent, guardian
10 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
or other guarantor are encouraged to carry appropriate As a member of the residence hall community, you are
insurance to cover such losses (renter’s insurance). automatically a member of the Residence Hall Association
(RHA). RHA is a student organization that meets weekly on
MOVING IN a specified night of the week. Residents are encouraged to
Each resident will be sent a move in packet to their EGSC participate in RHA meetings to give feedback on topics
email address. This packet of information will include their such as:
mailing address, roommate information, room assignment • Recommendations for hall policy changes.
and their move in appointment time. Residents cannot • Topics of concern that students are reporting in
move in until all EGSC fees (rent, meal plan, tuition, fees, the residential facilities.
etc.) have been paid. Students who have not satisfied these • Program and party ideas for Bobcat Villas.
requirements will be turned away until such financial • Fundraising ideas for the RHA.
requirements are met. Representatives from financial aid • Community service projects for RHA involvement.
and the business office will be on hand during move-in to • Ideas for making the residence halls a better place
provide assistance to students with outstanding balances to live.
at move-in.
To participate in RHA, simply come to the meetings. They
When residents move in, they will complete an Emergency are publicized throughout the residence hall and are held
Information Card that provides general information about in the Clubhouse Classroom.
any health conditions or drug allergies they may have and
tells our staff who to contact in case of an emergency. Conduct
While the basic emergency contact information is required, Each student of EGSC is bound by the Student Code of
any disclosures of medical conditions are voluntary in Conduct in the Student Handbook and sanctions can
nature. This information is kept on file in the Housing and include removal from Bobcat Villas. Residents of Bobcat
Residence Life Director’s office and can be shared with Villas are also bound by terms in their Housing Agreement.
emergency personnel as necessary to maintain the health Failure to attend and/or pass classes can be grounds for
and wellbeing of our residents. removal. Failure to report arrests and convictions can be
A resident will also complete a Room Condition Report grounds for removal.
(RCR). All rooms will be inventoried and inspected by a staff Alcohol and Controlled Substances
member prior to resident arrival for move-in. When the
resident arrives, they will be prompted to review the RCR In accordance with college policies, students, staff and
and provide notes on any discrepancies within 24 hours. visitors are not permitted to have alcohol beverages in
The signed RCR is kept on file until the resident moves out. housing and residence life properties or anywhere on the
campus grounds. Alcoholic beverages (full, partially full, or
Residents receive one key for their bedroom door and one empty) cannot be brought to, stored in, displayed, or
key for their mailbox. Replacement of a lost key is $25. consumed in any residential community, including parking
Residents use their EGSC ID card to enter lobbies, interior lots, regardless of the age of the resident(s). Decorative
hallways and their apartment door. Their ID card will be alcohol containers are not permitted in housing and
activated at move in. Pin numbers will also be issued for residence life properties. Depending on the severity of the
Residents of South. If a resident loses their ID card, they infraction, violators of this policy may face criminal
should report to the Business Office during normal prosecution, referral to the Office of student conduct, and
business hours (typically, Monday-Friday from 8 am to 5 potential ban from Bobcat Villas.
pm) to have a replacement card issued. A replacement card The manufacture, distribution, sale, possession, or use of
is $20. If a resident forgets their pin, they should see the marijuana and/or other controlled substances and drugs is
Housing Office to receive a new one. prohibited and may result in immediate cancellation of the
Housing agreement. Anyone found violating this policy
EVERYDAY LIVING may face arrest and referral to the Office of Student
Residence Hall Association Conduct as well as removal from Housing. Any student
removed from housing for conduct related reasons will
forfeit any possibility of a housing refund.
11 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
Guests and Visitation Allowing another student or visitor to use your ID or card
key for entry and exit of the building or an apartment will
Visitors are welcome at Bobcat Villas; however, residents
result in a student conduct referral.
and guests must follow the college’s visitation and guest
policies as provided in the Student Code of Conduct: Lockout Assistance
http://www.ega.edu/policy/04-residence-hall-visitation-
Lock out assistance may be obtained by contacting the staff
policy.pdf
member on duty via the RA duty phone at any time during
Be courteous to your roommates by not bringing guests the week or by visiting the front desk of the building during
into your apartment until after morning quiet hours end. open hours. The first lockout of each academic year will be
(9am: Monday-Friday, 10am: Saturday-Sunday) free. All subsequent lock outs will incur a charge of $20
immediately applied to the student account. This fee
Pets
applies whether the access is granted for the main
Pets are not permitted anywhere within or on the grounds apartment door or the bedroom door of the unit. Payment
of Bobcat Villas (exception: non-carnivorous fish in 10 of these fees can be made at the business office or via
gallon or less aquarium and Approved Emotional Support banner web.
or Service Animals). Emotional Support and Service animals
Students who use the dead bolt or other means to prop the
must be appropriately requested and approved through
exterior apartment door will be automatically charged a
disability services and reported to the Director of Housing.
$20 lock out fee if found. This fee will be applied to all
Students found in possession of unapproved animals will
residents of the apartment. Furthermore, habitual
be asked to remove the animal immediately. Students who
violators will be submitted to the Office of Student Conduct
fail to comply with this directive may face removal from
for disciplinary action.
Bobcat Villas.
Prohibited Items
Smoking/Tobacco Use
Prohibited items inside and on the grounds of Bobcat Villas:
East Georgia State College is a tobacco and smoke free 1. Airsoft/Aerosol Guns
campus. For the complete Tobacco And Smoke Free Policy, 2. Guns and Ammunition
visit this web address: http://www.ega.edu/policy/09- 3. Slingshots
tobacco-free-campus-policy.pdf?8417 4. Alcohol Bottles (full, empty, decorative)
Quiet and Courtesy Hours 5. Candles (burned or unburned)
6. Dangerous chemicals and flammable fluids
Quiet hours in Bobcat Villas extend from 10pm to 9am on 7. Explosives
weekdays (Sunday night through Friday morning), and 8. Fireworks
Midnight to 10am (Friday night through Sunday morning). 9. Extension Cords (Only 1 6-outlet strip per bedroom
Any noise heard outside of a residence hall room during permitted)
this time may be documented and submitted to student 10. Gas or Charcoal Grills
conduct for follow up. In addition, courtesy hours are in 11. Hookahs
effect 24/7. If another student, staff, or faculty member 12. Illegal drugs (includes possession of prescriptions not
asks you to discontinue loud music or other noise during prescribed to you)
this time, you are expected to comply to maintain a 13. Incense
studious environment within Bobcat Villas. 14. Internal combustion engines
EGSC ID Card/Keys 15. Kitchen appliances without auto shut off
It is the responsibility of each resident to keep up with their 16. Lofting Kits and/or Bed Risers
ID card and bedroom key. If a staff member is required to 17. Microwaves (other than that provided by the college)
let a resident into his/her apartment bedroom, the 18. Toasters
resident will sign a Lockout Fee form and be charged $20 19. Toaster Ovens
per lock out. There will be no exceptions. 20. Buffet Burners
21. Knives (excluding cutlery)
Students are entirely responsible for their own card keys 22. Large fabric decorations/wall hangings
and/or ID’s. A resident may not provide their card key or 23. Paintball guns
ID to any student, staff member, or visitor at any time.
12 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
24. Portable Heaters or Air Conditioners Sample:
25. Projectile Launchers John Smith
26. Propelled Missiles Bobcat Villas West, M105 D
27. Weapons, including replica weapons 131 College Circle
28. George Foreman Grills Swainsboro, GA 30401
29. Hot Plates
30. Electric Skillets It is the resident’s responsibility to provide a forwarding
31. Electric Deep Fryers address to businesses/friends when they no longer live on
32. Open heat element appliances of any kind campus. All mail that is received after a student moves out
33. Flame producing appliances will be returned to sender. Replacement of a lost mailbox
34. Hover boards key is $25.
35. Fabuloso (cleaner)
36. Tobacco products (including vapes, chewing tobacco, Roommate Relationship Tips
cigarettes, etc)
The best way to start a roommate relationship off right is
Please note that concealed carry firearms, even for those to contact your roommate prior to moving in. Get to know
who possess a valid concealed carry permit, are not each other and determine who will bring what on move-in
permitted in any residential building of any college campus day. Bring only one half of what you think you will need for
at any time in the state of Georgia. Guns should be stowed the first three-four weeks of the semester, and plan to be
securely in the owner’s vehicle or stored in an off-campus flexible and open to your new roommate(s) - compromise
location. Gun storage is not provided by East Georgia State is GOOD. Even if you've known a person for years, but
College. Visit the following link for more information on never lived together, you will learn new things about one
East Georgia State College’s Weapons Policy. another.
http://www.ega.edu/policy/13-weapons-and-explosives-
policy.pdf?72717 Here are some useful tips for the year ahead:
Mail and Packages • Complete and discuss our Roommate Agreement. It
can help you define expectations of one another.
Mailbox keys will be provided to each resident at move-in. Roommates are asked to agree to support it as a basis
Mail is delivered to mailboxes by housing staff at for acceptable behavior in the apartment or suite.
approximately 5pm, Monday - Friday. Mail is not delivered • Discuss the rules of the College. Be honest with your
on the weekends. roommate. Tell him/her when you do or don't like
Due to the excessive number of packages received, mail something that is going on in the apartment or suite.
packages will not be available until the following business • Don't let things fester, its best to deal with issues as
day after they are received by our office. We encourage they arise rather than waiting for them to pile up.
students to take into consideration this delay when • Your roommate has the right to read, study, and sleep
ordering anything of a perishable nature. We do not have just like you do. Try to keep noise, guests, and other
refrigerated facilities, so perishable items will be at room distractions to a minimum. Ask first before inviting
temperature until they can be picked up. over a bunch of friends.
• Don't borrow your roommate's stuff without asking.
Student mailing addresses should be written as follows:
Chances are they will be happy to share food or lend
Student Name you that really nice sweater or blouse.
Residence Hall, Room Number • Check with your roommates about overnight guests.
131 College Circle Remember, it is their space too. Talk about your
Swainsboro, GA 30401 expectations regarding visitors as theirs may not match
yours.
• Keep it clean. Nobody likes dirty dishes. If you feel like
you're doing all the cleaning, suggest setting a regular
schedule so everyone has some responsibility.
13 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
• Common areas in the apartment like the kitchen and about what the conflicted parties are willing to give up or
living room are open to everyone in the apartment. Try accept in order to achieve a harmonious compromise.
to keep your personal effects in your own room unless
you don't mind other people using them. Mediation – Sometimes people who want to work out a
• Personal space is personal space. Respect your conflict just can’t seem to agree on any way to work it out.
roommate's privacy. You may want another person to help them solve their
• Make sure your guests know and follow the rules you problem. Your RA can help you and your roommates
and your roommates have established. mediate disputes.
• Don't try to be the boss of everything. Treat your ● Ensure that you are impartial and that you listen to
roommate as an equal and be ready to compromise. both sides of the story.
• If a roommate conflict should arise, your Resident ● Make sure that each party is showing respect for
Assistant can use the roommate agreement to more the other.
effectively mediate the situation. ● Help the parties find a common ground by
establishing some items that everyone agrees on.
Roommate Conflict Mediation ● Try to identify and work around your personal
biases and come to a mutually agreeable solution.
Conflict is a part of life. You and your roommates may Just because you were raised to think one way
struggle to get along from time to time. Being able to doesn’t mean that it’s the only way to view a
effectively manage a conflict situation will aid you not only problem.
in your living situation but in your personal and
professional life as well. Group Problem Solving – Problems can also be worked out
together in a group. Often group problem solvers sit in a
Conflict Resolution Basics circle so that all members are equals. The same conflict
1. Attack the problem, not the person resolution principles are used:
● Define the problem ● they focus on the problem rather than assigning
● Explore each person’s perception of the problem blame to any person
● Try to understand and respect each point of view ● they take turns sharing their point of view and
without passing judgment listening without interrupting
● Use good communication skills including: ● all members must show respect and not criticize
● Listening other members or their ideas
● Summarizing
● Clarifying Problem Solving Terms and Tools
2. Concentrate on interests, not positions Communication – Conflicts are often caused by problems
● The position is the outcome you are interested in in communication. One person may have misunderstood
reaching what the other person has said. They or the other person
● The interest is why you want that outcome may have misstated and said something they did not
● Interests that are involved in conflicts are usually intend to say. Good communication skills are an important
related to our basic needs. When we focus on part of resolving conflicts. Good communication includes:
interests instead of positions we can start to find ● Clear and non-aggressive tone of voice
solutions. ● Articulating the problem in as unbiased a fashion
3. Come up with options in which both sides can win (win- as possible
win options/compromises) ● Asking clarification questions of the listener to
4. Cooperate together to solve the problem fairly ensure he/she understood you
● A fair solution respects the interests of both sides.
Listening – It’s important to listen carefully, and this is
Ways to Practice Conflict Resolution more than just hearing the words the other person is
Negotiation – Negotiation is a communication process in saying. Active listening involves taking in what is said and
which people try to work out their conflicts in a peaceful synthesizing into personally meaningful data. Tips for
way using conflict resolution techniques. Discussion is had successful active listening include:
14 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
● Maintaining open body language (be attentive, semester using student activity fees. A calendar of events
avoid folding arms or rolling eyes) is provided to residents each month. Student employment
● Repeat back what the person has said to ensure opportunities are handled through Human Resources. Ask
you understood correctly about becoming a resident assistant!
● Try to ignore distractions or remove them if
Student Health Clinic
possible so that you can focus completely on the
task at hand All students on the Swainsboro campus pay a health fee
and can use the health clinic on campus at no cost. Any
Find a Fair Solution – Go through the ideas presented and services that cannot be provided by the health clinic or that
make a determination as a group which idea is best. are not covered by the health fee will be discussed with the
Choosing a fair solution means choosing a solution which patient and appropriate recommendations/referrals
holds both parties’ best interest in mind. made. Operating hours are posted each semester on the
● Make sure you select a solution that is based on window of the health clinic.
the rules and regulations of the residence hall
Safety and Security
● If you are unable to reach a compromise, refer up
to your supervisor. Do not allow yourself to be Security is a top priority for EGSC and the Office of Housing
abused by those involved and Residence Life. The outside doors of Bobcat Villas
● Sometimes a compromise cannot be reached. At remain locked at all times and can only be accessed by
that time, you will have to refer up. those with a valid EGSC ID who have right of entry.
Hallways and apartment doors can only be accessed by
Amenities those with a valid ID (and pin number in South Bobcat
Residents of Bobcat Villas enjoy access to three computer Villas). The common areas of the facility are monitored by
labs (South, West, Clubhouse) with printers, and no-cost video surveillance by Campus Police, the Office of Housing
laundry facilities. A clubhouse is located directly behind and Residence Life and the Office of Student Conduct.
Bobcat Villas and includes a game room, computer Campus Police has 24-hour police presence on campus.
workstations, a class/meeting room, a kitchen and Emergency phones that dial directly to 911 are available on
common space with a drop-down media screen. Several each hallway, and the entire facility has monitored fire
cable televisions are available in the clubhouse and in the alarm and sprinkler systems. Fire extinguishers are
lounges throughout Bobcat Villas. A piano is also provided provided in the hallways, common areas and in each
in the game room of the clubhouse. Residence Life and apartment.
Housing Offices are in the Clubhouse for ease of access. Personal safety is also an essential element of successful
Hours of operation are posted at the beginning of each residential living. Students play an active role in their own
semester and may change without notice. safety on campus by following precautions:
Meal Plan • Avoid walking alone at night. Walk in well-lit areas
Residents are required to purchase the meal plan during accompanied by at least one other person.
fall and spring semesters. The meal plan includes lunch • Maintain awareness of your surroundings by taking out
and dinner Monday-Thursday, lunch on Friday and $200 or your earphones. Be alert.
$350 in flex funds depending on the meal plan chosen. Flex • Do not use bed risers, blocks, or lofting kits to raise
funds can be used at the cafeteria, café or in the coffee your bed. These are on our prohibited items list and
shop in the library. Lunch and dinner hours are posted pose an unnecessary fall risk.
each semester. Meals are all you can eat. • Avoid horseplay that could result in the injury of
yourself or another.
Getting Involved • Be sure to lock your bedroom door and DO NOT prop
Students at EGSC have many ways to get involved, your apartment door. Students found propping their
including student clubs/organizations, intramural sports, a apartment door and allowing entry will be
literary magazine, inter-collegiate sports, community automatically charged a $20 lock out charge that will
service opportunities and student employment. The Office be applied to all residents of the apartment. Repeat
of Student Life hosts multiple events throughout the violators will be referred to Student Conduct for
15 Return to Table of ContentsEGSC RESIDENT STUDENT HANDBOOK 2020-2021 ADOPTED BY THE PRESIDENT’S CABINET: December 10, 2019
disciplinary action. charity donations or set up an informational table may
request to set up a table in the lobby of Bobcat Villas.
Maintenance/Cleaning
7. Main apartment entry doors may not be propped open
Every effort is made to keep Bobcat Villas in peak at any time. This poses a security risk. Any apartment
condition. Apartments are inspected regularly for found to be using the dead bolt, or any other means,
maintenance concerns and cleaned professionally as a door prop will be documented and submitted to
between resident occupations. Residents are responsible the Office of Student Conduct for review. In addition,
for promptly reporting any maintenance issues and students assigned to the unit will each receive a lock
cleaning all living spaces during residency. This can be done out fee assessed to their student account.
by using the Housing Student Yardi Work Order form found
Responsibility for Community Property:
in the MyEGSC portal. Emergencies can also be phoned in
to the Housing-on-duty. 1. Residents are expected to take every precaution to
ensure that communal property is not abused.
Responsibility for assigned space:
Communal property includes, but is not limited to,
1. The resident is responsible for the condition of the hallways, bathrooms, stairwells, elevators, lounges,
assigned space and shall reimburse the office of study rooms, computer labs, utility rooms,
Housing and Residence Life for all damages to the breezeways, courtyards, laundry rooms and
space and damage to or loss of fixtures, furnishings, or conference rooms.
other properties furnished under the housing 2. In buildings or areas where the college has determined
agreement. there is abuse or destruction of property and the
2. No alterations may be made to the area or furnishings responsible individuals cannot be identified, all
provided by the college, including thermostats and residents of the community or a section of the
temperature control devices. All furniture in the community may be held responsible for costs
resident’s assigned space at the time of move-in must associated with the repair and/or replacement of
remain there for the duration of the resident’s damaged/missing items.
agreement term. The resident may not remove, store, 3. Furniture from communal areas may not be relocated
or trade furnishings from his/her assigned space. to individual apartments or bedrooms.
3. Additional furnishings brought to the unit by the 4. Residents may not abuse and/or modify the residential
resident(s) must be freestanding and clear of all community grounds including, but not limited to, the
existing furniture, fixtures, and walls. In addition, we following: flower beds, courtyards, sidewalks, lawn,
may ask you to remove self-supplied furnishings if the volleyball court, basketball court, and clubhouse
presence of such furnishings could cause a safety issue facilities.
or block access to areas that require routine
Responsibility for Information:
maintenance (block exits or egress during fire, blocks
mechanical or HVAC closets, etc). Residents are responsible for reading and understanding
4. Residents may not sublease or let out their unit at any all policy and procedural information posted on bulletin
time, nor may they provide their accommodation via boards, resident unit doors, the EGSC Housing website,
online services such as Air BNB due to the safety and departmental emails, and newsletters.
security issues this imposes on the college and Cable TV Set Up
roommates.
Students will find a cable set top box in their unit upon
5. Keys and key cards are to be of sole possession of the
arrival to housing. You will need to provide your own HDMI
resident. Any resident who lends out or provides
cable to connect to the box. Ensure the set top box is
access to their card key or room key will be sent to the
connected to the appropriate LAN internet plug in your
Office of Student Conduct for further action due to the
bedroom. If you have any issues connecting to Pineland
security risk this imposes.
cable in your residence hall bedroom, submit a
6. Solicitation in Bobcat Villas is strictly prohibited.
maintenance request.
Residents may not advertise goods or services for sale,
nor may they use their dwelling for business related
purposes. Door to door monetary charity solicitation is
also strictly prohibited. Students wishing to collect
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