UPPER ST CLAIR SCHOOL DISTRICT - Upper St. Clair School District
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UPPER ST CLAIR SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
Mr. Patrick A. Hewitt, President• Mr. Phillip J. Elias, Vice President• Mrs. Amy L Billerbeck
Mrs. Barbara L. Bolas • Mrs. Jennifer L. Bowen• Dr. Daphna Gans• Mr. Louis P. Mafrice, Jr.
Mrs. Angela B. Petersen• Mrs. Jennifer A. Schnore
Dr. John T. Rozzo, Superintendent Mrs. Jocelyn P. Kramer, Solicitor
SCHOOL BOARD MEETING MINUTES
Monday, January 11, 2021 @ 7:00pm
Executive Session @ 6:15pm (Litigation and Personnel)
District Administration Building Board Room
Notice having been advertised and posted and members duly notified, a special Board meeting
of the Board of School Directors was held on January 11, 2021 in the District Administration
Board Room.
School Board Members in Attendance:
Mr. Patrick Hewitt President (in-person)
Mr. Mr. Phillip J. Elias, Vice President (in-person)
Mrs. Amy Billerbeck (virtual)
Mrs. Barbara L. Bolas (in-person)
Mrs. Jennifer L. Bowen (virtual)
Dr. Daphna Gans (virtual)
Mr. Louis P. Mafrice Jr. (virtual)
Mrs. Angela Petersen (in-person)
Mrs. Jennifer Schnore (virtual)
School Personnel in Attendance:
Dr. John T. Rozzo, Superintendent (in-person)
Dr. Sharon K. Suritsky, Assistant/Deputy Superintendent (virtual)
Mrs. Amy Pfender, Assistant to the Superintendent (virtual)
Mr. Ray Carson, Senior Director of Operations & Administrative Services (virtual)
Mr. Scott Burchill, Director of Business & Finance (in-person)
Dr. Lou Angelo, Director of Facilities and Operations (virtual)
Mr. Raymond Berrott, Director of Technology (in-person)
Dr. Judith Bulazo, Director of Curriculum and Development (virtual)
Mrs. Cassandra Doggrell, Director of Student Support Services (virtual)
Mrs. Lauren Madia, Assistant Director of Student Support Services (in-person)
Mr. Bradley Wilson, Director of Strategic Initiatives (virtual)
Upper St Clair School District School Board Meeting Minutes January 11, 2021
Mrs. Jocelyn Kramer, Solicitor (in-person)
Mrs. Sarah MacDonald, Board Stenographer (virtual)
Karsen Damon – Student Board Representative (virtual)
R.J. Shontz – Student Board Representative (virtual)
Call to Order
(Hewitt, School Board President)
Mr. Hewitt called the meeting to order at approximately 7:17pm.
Resident’s Comments - (Regarding Agenda Items Only)
Link to Online Form
Note: As per Guidelines for Resident's Comments, please state your name and address and limit
your comments to three minutes. Social distancing and mask guidelines will also be adhered to
during Resident's Comments. In light of continued health and safety concerns, the Board will
offer an additional option for submitting Residents’ Comments via online form (link above) or by
phone in advance of the meeting. You can submit a comment via phone by contacting the Board
Stenographer at 412-833-1600 x2218 by Monday, January 11, 2021 any time before 2pm.
Comments submitted in advance regarding agenda items will be shared with the Board prior to
the meeting and summarized at this time.
There were no Resident’s Comments at this time.
Approval of Agenda
(Hewitt, School Board President)
MOTION: By Bolas: I move that the Board approve the Agenda, as presented.
Seconded by Elias and carried by unanimous voice vote.
Superintendent’s Report
a. Presentation Regarding Truxton Hillside Embankment Reconstruction Project
(Angelo, Director of Operations & Facilities)
ATTACHED
Dr. Angelo presented a proposed reconstruction project of the Truxton Hillside
Embankment. The Truxton hillside has slid and is in need of repair. The hillside is
currently a safety concern. Engineering site work has been completed to determine the
best options for repair. Currently, the hillside belongs to the Upper St. Clair Township,
however upon completion of the project the property will be transferred to the Upper
St. Clair School District. The Township will share the cost 50/50 with the District, and
the Township will oversee the project.
Upper St Clair School District School Board Meeting Minutes January 11, 2021
b. Authorization to enter into an Intergovernmental Cooperation Agreement between
the Upper St. Clair School District and the Upper St. Clair Township regarding the
Truxton Hillside Embankment Reconstruction Project
(Angelo, Director of Operations & Facilities)
ATTACHED
Dr. Angelo reviewed the presentation and stated why it is important to enter into the
Agreement with the Township. Dr. Rozzo noted that the property is adjacent to the High
School Stadium and that over time the District has noticed significant deterioration. He
also advised that the District and Township have a great relationship and he would like
to acknowledge the Township’s commitment to resolving this matter.
MOTION: By Bolas: I move that the Board approve the following Resolution:
Resolved, that the Board authorize the Superintendent to enter
into an Intergovernmental Cooperation Agreement between the
Upper St. Clair School District and the Upper St. Clair Township
regarding the Truxton Hillside Embankment Reconstruction
Project, subject to final terms and conditions approved by the
Superintendent and Solicitor. Seconded by Petersen and carried by
unanimous voice vote.
c. Approval of Personnel Listings
(Carson, Sr. Director of Operations & Administrative Services)
ATTACHED
Mr. Carson reviewed the Personnel Listings.
MOTION: By Schnore: I move that the Board approve the Personnel Listings,
as attached. Seconded by Bolas and carried by unanimous voice
vote.
Adjournment
(Hewitt, School Board President)
The meeting was adjourned at approximately 7:27pm.
Upper St Clair School District School Board Meeting Minutes January 11, 2021
Patrick A. Hewitt, President
BOARD OF SCHOOL DIRECTORS
Scott P. Burchill, Secretary
BOARD OF SCHOOL DIRECTORS
Submitted by: Sarah MacDonald
School Board Stenographer
Upper St Clair School District School Board Meeting Minutes January 11, 2021
● The Truxton Drive hillside property has long been assumed to have
belonged to the Upper St. Clair School District.
● Originally owned by the Upper St. Clair Township, the property was
intended to be transferred to the School District during the 1980s.
However, the transfer process was never completed.
● In June of 2018, the Truxton hillside slid during a rainstorm
● The Truxton hillside is a safety concern that is in need of repair
● Engineering site work has been completed to determine best options
2
Ridgeline approximately
3-5 ft. high
Remaining slide
pile.
3
Approximately 6 feet to
the edge of the ridgeline.
4
● Drive Soldier Pile and Lagging Retaining Wall
○ Approximate Dimensions: 200 ft. long, 15 ft. high
○ Useful life: 50-60 years
○ Textured finish
● 50/50 cost sharing with the Township
● Township will oversee the project
● Property will be transferred from the Township to USCSD at the
completion of the project
● Value added engineering option provides $450K - $500K savings
5Drive lane: 15ft. Approximate loss of
(Highway lane 12ft) parking lot: 20ft
67
Construction Costs $1,079,852.55 Engineering to date $21,000.00 Engineering Final Design and Bid Package $12,500.00 Construction Management/Administration $100,000 Property Transfer $10,000 Estimated Total Project Costs $1,223,352.55 Approximate USCSD Project Costs (50%) $611,676.28 (Costs may vary based on final accepted bid) 8
December/ January/ March May June August
January February
Review Project and Finalize Construction Upper St. Clair Construction begins Hillside
USCSD Board Details Township approves bid from upper stadium lot Construction continues construction ends.
Approval of March 1 from Truxton Drive
Intergovernmental Gateway Engineers Transfer Truxton
Cooperation advertise for RFP hillside property
Agreement Jan. 11
Bid Opening Feb. 16
Gateway Engineers
prepare bid Bid Finalization
specifications Feb. 19
Bid Approval by USCSD
Board Feb. 22 9USC SCHOOL DISTRICT Memo To: Mr. Ray Carson From: Dr. Lou Angelo Date: December 8, 2020 RE: Truxton Hillside Project and Intergovernmental Cooperation Agreement This memo serves as a recommendation to approve the intergovernmental cooperation agreement between the Upper St. Clair School District and the Township of Upper St. Clair as part of our partnership to complete the Truxton hillside embankment reconstruction project during the summer of 2021. History: The Truxton hillside is property that has long been assumed to have belonged to the Upper St. Clair School District. Originally owned by the Upper St. Clair Township, the property was intended to be transferred to the School District during the 1980s. However, the paperwork to complete the transfer was never formally signed and processed; therefore, although the School District was assumed to have taken ownership of the Truxton hillside since the 1980’s, the property is actually owned by the Township. Current Circumstances: During a heavy rain in June 2018, a significant portion of the Truxton hillside slid toward and onto the sidewalk and roadway and has become a safety concern. The Township secured Gateway Engineers Inc. to conduct a geotechnical investigation and assess the stability of the hillside. After reviewing the site location and conditions, conducting geological reconnaissance, and boring for subsurface exploration, the results indicated a portion of the embankment east of Truxton Drive has been experiencing long-term creep movement. Consequently, the Truxton hillside is distressed and embankment reconstruction is recommended. Additionally, we are working with the Township to formally transfer the Truxton hillside property ownership to the District after the completion of the project. Consequently, we should ensure a sustainable solution to the distressed hillside that will provide the maximum years of stability and safety. Lastly, the Township will manage the project while, if approved, we are completing the paving project for the High School campus. The two projects will be coordinated so as to not interfere with one another. Proposed Remediation: The Upper St. Clair Township officials hired Gateway Engineering and collaborated with the District to determine the best possible solution. After reviewing several options, ● Page 1
deliberating costs, projected useful life, value added engineering capabilities and aesthetics, we have
tentatively agreed to following solution:
● Soldier Pile and Lagging Retaining Wall
● Textured concrete finish
● Approximate dimensions: 200 ft long, 15 feet high
● Approximate useful life: 50 – 60 years
● Value added engineering will necessitate excavation to our current Truxton end-zone parking
lot, but the lot will retain functionality. This option will save approximately $450K-$500K to
the overall project costs.
Estimated Costs: As part of the understanding with the Township, each party will contribute 50% of
the costs for completing the project. An agreement will be drawn up detailing the
responsibilities/obligations of each party. The District’s portion to fund this initiative will be
secured/included as part of a proposed loan to complete the High School paving project.
Construction Costs (details attached) $1,079,852.55
Engineering to date $21,000.00
Engineering Final Design and Bid Package $12,500.00
Construction Management/Administration $100,000.00
Property Transfer $10,000.00
Estimated Total Project Costs $1,223,352.55
Approximate USCSD Project Costs (50%) $611,676.28
Attached:
● Pictures of the Truxton Drive hillside
● Site drawing
● Picture of sample wall
● Project Timeline
● Page 2© Gateway Engineers Inc. All Rights Reserved
Full-Service Civil Engineering & Surveying
855-634-9284
®
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Path & Filename=G:\Projects\85000 Upper St Clair\85411 Truxton Drive Slide\-0002 Wall Design\Dwg\02-Sheet\Wall plan and details_Option 2.dwg
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PROPOSED FINISHED GRADE
FRONT OF WALL
TRUXTON WALL
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Save Date=12/4/2020 11:07 AM
1820 MCLAUGHLIN ROAD
PITTSBURGH, PA 15241
PITTSBURGH, PA 15241
1030
ES
TRUXTON DRIVE
PREPARED FOR:
1020
( 202
1010 APPROXIMATE
Plot Date=12/4/2020 11:38 AM Addie L. Jack
BEDROCK WALL PLAN AND
ELEVATION
ELEVATION
0)
Project Number: C-85411-0003
1000
Drawing Scale: ViewportScale
REVISED WALL - 60% DESIGN Date Issued: --
Index Number: --
NOT FOR CONSTRUCTION
Dis
Drawn By: ALJ
SCALE: 1/2" = 1'-0" Checked By: AJD
2
WALL ELEVATION 2020/12/04 Project Manager: KMN
C600
C600
trib
18.02GATEWAY ENGINEERS
100 McMORRIS ROAD
PITTSBURGH, PA 15205
412-921-4030 PHONE
412-921-9960 FAX
www.gatewayengineers.com
PROJECT SCHEDULE
USC TRUXTON DRIVE WALL
December 4, 2020
Milestones
1. Design Documents Complete and Ready for bid January 4, 2021
2. Documents provided to Township and District for authorization to solicit bid January 4, 2021
3. Anticipated approval from Township and District to Bid January 12, 2021
o District Board meeting January 11, 2021
4. Public Advertisement Date January 22, 2021
5. Bid Due Date February 9, 2021
6. Bid Review Complete and Recommendation to Township and District February 15, 2021
7. Anticipated acceptance of bids from Township and District March 3, 2021
o Township discussion meeting February 22, 2021
o Township regular meeting March 1, 2021
o District Board meeting February 22, 2021
8. Contracts Executed March 22, 2021
9. Contractor Notice to Proceed March 23, 2021
10. Materials delivered (approx. 8-week lead time) May 21, 2021
11. Construction Start May 24, 2021
12. Construction Complete August 22, 2021Personnel List
Board Meeting - Interim Approval (Dr. John Rozzo, Superintendent)
January 11, 2021
ELECTION
Staff Name Location New Assignment New Effective Date
Assignment
Status
Assad, Andrew Substitute Custodian Substitute 01-12-21
Brown, Natalie Streams AWS Teacher Substitute 01-11-2021 through 06-09-2021
Cejer, Brittany Ft. Couch 1.0 Special Ed Teacher (LTS for A. LTS 02-09-21 through LDTR
Neely through 4-7-21 & extended SE
position)
Holzworth, Cynthia Substitute Substitute Nutrition Center Worker Substitute 01-05-20
Hughes, Emily Ft. Couch AWS Teacher Substitute 01-06-2021 through 06-09-2021
Long, Maria Boyce /Ft Couch 1.0 Music Teacher (0.6 Boyce/0.4 FC) LTS TBD through LDTR
(LTS for S. Shoemaker)
Mayfield, Alice Substitute ETC Substitute Teacher Substitute 01-11-21
Nicolette-Fantin, Emily Boyce 1.0 Music Teacher (LTS for J. Schetley) LTS 01-19-21 through LDTR
O'Brien, Lauren Substitute Substitute Nurse Substitute 01-04-21
Sargent, Robert Bus Garage Bus Attendant PT 01-04-21
Taylor, Elizabeth Substitute Substitute Teacher Aide Substitute 12-17-20
Williams, Hallie Boyce AWS Teacher Substitute 01-19-21 through 06-09-21
Zader, Avis Ft. Couch Substitute Nutrition Center Worker Substitute 01-04-21
CHANGE OF STATUS
Staff Name Location Current Assignment Current New Assignment New Effective Date
Assignment Assignment
Status Status
Jones, Holly Boyce Day-to-Day Substitute Substitute AWS Teacher Substitute 01-25-21 through
06-09-21
Young, Lindsey Streams AWS Teacher Substitute 1.0 Elementary Teacher LTS 02-04-21 through
(LTS for C. Fortson) 05-12-21
(includes
overlap)
RESIGNATION
Staff Name Location Current Assignment Current Effective Date
Assignment
Status
LaPradd, Emily Ft. Couch AWS Teacher Substitute 12-23-20
OTHER
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