THE GARDEN OF UNEARTHLY DELIGHTS - MARKET STALL INFORMATION PACK 2022 - The Garden of Unearthly ...

Page created by Everett Bryant
 
CONTINUE READING
THE GARDEN OF UNEARTHLY DELIGHTS - MARKET STALL INFORMATION PACK 2022 - The Garden of Unearthly ...
THE GARDEN OF UNEARTHLY DELIGHTS
MARKET STALL INFORMATION PACK 2022
THE GARDEN OF UNEARTHLY DELIGHTS - MARKET STALL INFORMATION PACK 2022 - The Garden of Unearthly ...
THE GARDEN OF
UNEARTHLY DELIGHTS
                                                ‘The best thing about the Adelaide
  THE ULTIMATE FESTIVAL DESTINATION!
                                                                                          800,000 +
                                                Fringe Festival has to be its heart
                                                and soul: the Garden of Unearthly
                                                Delights.’
                                                                      Weekend Notes   ATTEND FREE AND TICKETED
                                                                                          EVENTS ANNUALLY

                                                                                         “Adelaide Fringe’s
                                                                                            leading outdoor
                                                                                          festival precinct.”
                                                                                                        Rip It Up

‘Audiences are never as diverse as those you
come across at The Garden of Unearthly
Delights during Fringe.’
                                 The Guardian
                                                   SINCE 2000
THE GARDEN OF UNEARTHLY DELIGHTS - MARKET STALL INFORMATION PACK 2022 - The Garden of Unearthly ...
MARKETS STALLHOLDER INFO PACK
While the format, scale, and shape of The Garden remains a work in progress, we are very keen to
hear from small businesses that are keen to be part of our upcoming season.

The COVID-19 pandemic has changed the arts industry dramatically in Australia and we understand
that many people will be unsure of how this may impact The Garden of Unearthly Delights for our
upcoming season. We share those thoughts but remain determined to continue an open and
flexible dialogue with potential traders, as government directives change over the coming months
across Australia.

Please take time to read the following information before submitting your Expression of Interest
(“EOI”). This document outlines the basic conditions, costs and expectations The Gardeners have of
you as the Stallholder, and provides you the information on which to base your application.
This EOI form must be completed in full and returned before EOI closing date to ensure that The
Gardeners may process and decide on your application. Accurate completion will ensure we
understand your needs, which will better protect your investment and effort in your operation.

Whilst The Gardeners endeavour to provide accurate information, the nature of festivals, costs and
regulation means details below are subject to changes during the planning and course of the event.
In the event of change, The Gardeners will do their best to keep all parties informed of any such
changes to the conditions and costs.

                                  2022 INDICATIVE KEY DATES
    Mon 12 July 2021           Market Stall Expressions of Interest open

    Mon 1 Dec 2021             Market Stalls Expressions of Interest close (5:00pm)

                               Offers of acceptance sent to stallholders. Agreements and
    Mon 15 Nov 2021
                               Indicative Invoice issued.

    Wed 24 Nov 2021            Signed agreements and accompanying documents due.

                               Last chance to withdraw without being liable for the full rental
    Wed 12 Jan 2022
                               charges. Cancellation forfeits bond.

    Wed 16 Feb 2022 (TBC)      Site available for Market stallholder bump in

    Thu 17 Feb 2022 (TBC)      The Garden of Unearthly Delights Opening Night

    Mon 21 Feb 2022            The Garden closed (no trading)

    Sun 20 Mar 2021            Final day of Garden trading – closing time TBC

    Tue 22 Mar 2022            All Market stallholder infrastructure offsite by COB

                               Bond returned (if site cleared, no damage done and all fees/
    Mon 2 May 2022
                               charges paid in full)

TRADING WEEKS
Week 1 - Thursday 17 Feb to Sunday 27 Feb (9 Trading Days)
Week 2 - Monday 28 Feb to Sunday 6 March (7 Trading Days)
Week 3 - Monday 7 Mar to Sunday 13 March (7 Trading Days)
Week 4 - Monday 14 Mar to Sunday 20 March (7 Trading Days)
THE GARDEN OF UNEARTHLY DELIGHTS - MARKET STALL INFORMATION PACK 2022 - The Garden of Unearthly ...
SELECTION PROCESS
The Garden selects a unique range of designers and artists to deliver a diverse Market. You need to
ensure that your EOI is received in full with no vital information missing. We receive more EOIs than
we can accept, so the more information we have the better.
We base our selection on:

   •   Complete applications (missing information may jeopardise your application),
   •   Diversity & quality of product,
   •   The presentation of your products and your stall (photos are great for this),
   •   Marketing plans (how will your promote your involvement in The Garden?) and
   •   Commitment to sustainable practice

This year we’re using Submittable to power our online application process. Read this document, and
then complete the form in as much detail as possible. Please note this document is only a guide to
be part of The Garden. If you are selected as a Market Stallholder for our upcoming season, you will
be issued with a full agreement, detailing all terms and conditions of being part of The Garden.

NOTIFICATION
Stallholders will be notified via email and asked to pay the required Site Bond and a first payment to
secure their booking as per the indicative key dates.

TRADING HOURS
These hours may be subject to change and all stallholders will be promptly advised before event
delivery:

The Garden Trading Hours:

  Monday – Thursday*        5pm – 1am
  Friday                    5pm – 3am
  Saturday                  10am – 3am
  Sunday**                  10am – 1am

* Except: Mon 21 Feb 2022 when The Garden is closed
**Except: Sun 13 Mar 2022 when The Garden may close at 3:00am (Adelaide Cup Weekend).
The Garden will advise Stallholder of other variations to trading dates/times as they arise.

The Stallholder may only operate within the dates of the season and must operate every day during
this period. Failure to open during the season may result in a levy being withheld from the
Stallholder’s Site Bond. The Stallholders must trade a minimum number of hours each day.

Market stalls: Monday to Thursday     5.00pm to 10.00pm
               Fridays                5.00pm to 11.00pm
               Saturdays              10:00am to 11:00pm
               Sundays                10:00am to 11:00pm

Extended Hours apply and daytime trade applies during Saturday, Sunday and Public Holidays:
Stalls are to open for daytime trade from 10:00am during these extended hours and then continuing
through to standard evening trade.

The Gardeners encourage Stallholders to continue to trade beyond allocated time when busy and
likewise are willing to make exceptions for early close in cases of extenuating circumstances (e.g.
Inclement weather).
SITE FEES AND BOND
Stall prices are based on a daily flat fee for all stallholders (indicative fees and trading spaces are
being reviewed and successful applicants will be informed of any changes to fee structures or costs
once accepted).

All stallholders must trade for a minimum of 2 trading weeks during the season and can also fully
book for the whole duration – Preference will be given to stallholders who wish to lock in the full 4
weeks.

In addition, the Stallholder must pay a refundable Site Bond of $500 due along with the first rental
instalment for those trading in the first two weeks of festival delivery.

PAYMENT
All payments required by a successful Stallholder under their Agreement with The Gardeners,
including the site Bond, will be processed through a direct debit system.
Under this system all payments required will be deducted from the Stallholder’s nominated bank
account on specific dates. Paperwork required to establish the direct debits will be sent to all
successful Stallholders.

STALLHOLDER INFRASTRUCTURE

This year we will be creating a Market Stall space using Garden infrastructure to create a cohesive
area. The number of sites available will be dependant on expressions of interest from stallholders,
and finding the perfect balance of stalls to create a welcoming bazaar of Adelaide’s finest wares!

The Gardeners make no promise or guarantee of stall position within The Garden prior to the event.
Stallholder EOIs are accepted on the understanding that the Stallholder agrees that their market stall
position is at the sole discretion of The Gardeners.

Stallholders must provide access to their stall to The Gardeners or other relevant regulatory bodies
whenever required to ensure compliance with all relevant codes, guidelines or laws. Failure to meet
guidelines set by relevant authorities may result in Stallholder being closed down until such time as
the breach is remedied. Stallholder will still be liable for full Site Fees during any period of closure.

STALL PRESENTATION
We are looking for Market Stallholders that take pride in the presentation of their stall and add to the
aesthetic of The Garden. Presentation of all aspects of The Garden are important to us, and it’s
imperative that Stallholders and their staff present themselves, their stalls and their products in the
best possible light at all times.

The Gardeners retain the right to insist any Stallholder properly maintains their stall. Failure by the
Stallholder to comply with this rule may result in The Gardeners taking direct action that may include
repair, remediation, rubbish removal or requiring the stall shut down. The costs incurred through any
of these actions will be charged to the Stallholder.

RIGHT OF VETO
The Gardeners retain the right to enter any market stall at any time and remove any article, sign,
picture or printed matter, which, in our opinion, is either not eligible for display or is considered
offensive or substandard. This extends to any items (e.g. A-frame signs) located outside of the stall.

SEATING OR FURNITURE
Stallholders are not to bring any seating or furniture for customers to site, without the prior written
consent of The Gardeners.
PRODUCT LIST
All product lists are subject to approval by The Gardeners. You are not permitted to sell anything not
listed in your application form. You must sell products at the price indicated on the application
unless approved by The Gardeners.
The Gardeners do not guarantee that stallholders will have sole rights to any specific product. You
must not sell any tobacco related products, liquor related products or items that may contravene
existing sponsorship agreements held by The Gardeners.

PARKING
Please note there is strictly no parking onsite. Vehicle access to Rundle Park is both dangerous and
contravenes The Gardeners’ remediation and park maintenance guidelines. It should also be noted
that Adelaide City Council make regular sweeps of Rundle Park and will issue tickets to vehicles
parked in Rundle Park regardless of whether they are parked within the perimeter of The Garden or
elsewhere in Rundle Park. The Gardeners, if deemed necessary, will withhold a portion or all of a
Stallholder’s Site Bond to offset remediation costs to repair site damage caused by a Stallholder.

DELIVERIES AND STALLHOLDER ACCESS
Rules and access conditions may include but are not limited to:
    • No vehicle access to Rundle Park
    • Vehicles access for bump in and bump out strictly restricted to traffic on pathways
    • Vehicles found to have strayed from the path will forfeit their Bond instantly
    • The Stallholder must not attempt to access The Garden at any other time than those
       specified and only by those entrances specified.
    • Delivery access to The Garden will only be permitted during specified times and to specific
       locations.

Recurring infringements may result in additional ACC fines and/or monies being held form Stallholder
Site Bond to cover remediation costs. Full information will be supplied to successful applicants.

POWER
Power is very limited on site. It is important that you list all electrical equipment on the form. Only
leads, power boards and electric appliances with current test tags in accordance with
AS/NZS_3760:2010 may be used. Electrical appliances and leads that do not have current test tags,
or that are deemed to be in-breach of the safety standard will be confiscated.

WHEN COMPLETEING THE EOI, STALLHOLDERS MUST DETAIL ALL APPLIANCES THEY INTEND TO PLUG IN
DURING THE OPERATION OF THEIR STALLS AND LIST THE EXACT WATTAGE OF EACH APPLIANCE. This is
crucial in planning an adequate supply of electricity to each stall. Appliances not documented
within the application will not be accepted onsite.
The Garden will be run on 100% green power as one of our measures to improve event sustainability.

WATER AND SULLAGE
The Gardeners do not intend to supply any market stalls with water or waste.

GARBAGE & RECYCLING
The Stallholder is required to use compostable packaging, addressing one measure to improve the
sustainability of The Garden, and aid The Garden in becoming a ‘Zero Waste’ event. This includes all
products being issued to the customer including bags, wrapping or containers.
If you require more information about improving the green footprint on your stall, please contact us.
Let’s reduce and reuse our waste.
PROCEDURES & POLICY
The Gardeners have developed a range of Accessibility, Sponsorship, Safety and Risk Management
procedures in relation to its operations. This includes a Safety Management Plan, Hazard and Risk
Assessment, COVID Safety Plan, and WH&S Policies & Procedures. Whilst operating within The
Garden the Stallholder is required to adhere to The Gardener’s procedures and policies and
maintain their own WH&S policies to ensure safety of their workers and the public.

The Stallholders and their staff will be required to attend an on-site induction with our Safety Officer
prior to bump in. This is to ensure you and your staff follows all safety guidelines and best practices. In
the interest of public and workplace safety any recommendations may be required to be
implemented before stalls can commence trade. The Garden’s procedures and policies will be
provided to the Stallholder prior to the site induction.

COVID 19 SAFETY PLANNING
All stalls will be required to submit a COVID19 safety management plan for their stall whilst operating
within The Garden prior to event delivery.

These plans will be to ensure that we are all working together to minimise risk and ensure the safety
of patrons and all event staff during the season. More information on how to create and deliver
these COVID safety plans in accordance with SA Health and The Garden of Unearthly Delights will
be sent to successful applicants.

FIRE SAFETY
The Gardeners will ensure that the stalls and work areas are provided with fire protection and fire
fighting equipment that is designed and built for the types of risks and hazards reasonably expected
within that workplace (e.g.: foam or dry powder type extinguishers for fires that involve flammable
liquids). The costs of which will be included in the rental charge.

The areas where the equipment is stored must be kept clear of obstructions.

ACCESSIBILITY
The Gardeners are committed in providing equal access, we require Stallholders to address
accessibility requirements when planning your stalls.
This may include but is not limited to:
   •   A section of low counter accessible to patrons in wheelchairs
   •   Well-lit signage with clear lettering
   •   Clear passage of travel within stalls
   •   Ramps where applicable

If you require help, during your planning stages, please contact us and we will advise on any
improvements that can be made.

SMOKING
The Garden is a non-smoking event. Smoking is only allowed in designated smoking zones. The
smoke free areas include all stalls. Stallholders are asked to smoke in the designated smoking areas
only. Please dispose of butts carefully.

SECURITY
Security guards will be present on site for periods of time throughout the season including overnight,
but there will not be a 24-hour presence for the duration. All due care will be taken to ensure the
safety of all areas of the site however the Gardeners take no responsibility for any goods or property
brought onto or left on the site by a Stallholder.
ACCREDITATION
The security of our staff, performers, stallholders and patrons is of paramount concern to The
Gardeners. As such The Gardeners will issue suitable accreditation for all Market Stallholder
employees.
All Stallholders and their staff must carry accreditation at all times. It will be required for access to or
exit from The Garden through any entrance or exit other than the public entrance at the corner of
Rundle St and East Tce. Accreditation must be carried by anyone in back of house areas.

Stallholder accreditation does not grant the bearer unrestricted access to venues, venue back of
house areas or dressing rooms, production areas, bar stores or any other areas not directly related to
stalls. Lost accreditation can be replaced, but at the cost of the Market stallholder.

CANCELLATION
Stallholder cancellation at any time will result in Stallholder forfeiting any deposits paid. Cancellation
after dates specified within the indicative key dates above will result in the Stallholder being liable for
the full rental, plus any costs incurred by The Garden in construction, hire or provision of any other
services or items requested by the Stallholder.

SUITABILTY
Should your EOI be accepted there is no implication on the part of The Gardeners of the suitability of
your stall for The Garden. Acceptance is in no way a guarantee of success or profit.

INDICATIVE COSTS
Site Rental Fees cover the hire of an unfurnished trading space within one of the allocated shipping
containers or constructed space of approx. 3m wide x 2.4. This space includes limited access to
power and lighting.

Stallholders will be informed of any change or revised allocations of space as The Garden evolves
for the upcoming season.

Security Bond: $500 (refundable) *NON-GST ELIGIBLE*

Indicative Stall Daily Flat Fee:
$195 ex GST per trading day
TRADING WEEKS
Week 1 - Thursday 17 Feb to Sunday 27 Feb (9 Trading Days)
Week 2 - Monday 28 Feb to Sunday 6 March (7 Trading Days)
Week 3 - Monday 7 Mar to Sunday 13 March (7 Trading Days)
Week 4 - Monday 14 Mar to Sunday 20 March (7 Trading Days)

                                       QUESTIONS?
               Just drop us an email… stalls@gardenofunearthlydelights.com.au
You can also read