Regional Plan 2019-2020 - Swim England East Region
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Regional Plan 2019-2020
1Swim England East Region Plan 2019-2020
Introduction
The committees, and groups, which sit under the Swim England East Region
Management Board, are tasked with submitting an annual plan and budget for each
financial year. The Management Board meets each year, in March, to discuss and
approve all plans and budgets. Each committee or group is responsible for
delivering their annual plan and budget, with assistance from regional staff for any
development activities.
Each plan is broken down into the following sections:
Operational: Any activities undertaken to manage the Discipline or group, e.g.
committee meetings.
Annual: Any activities that are undertaken on an annual basis, e.g. championships.
Development: Any activities that are undertaken in order to move the discipline
forward, e.g. camps.
This document contains the plans approved by the Swim England East Region
Management Board, in March 2019, for the 2019-2020 financial year.
The individual plans, and supporting budgets, will be carefully monitored throughout
the year by Regional Managers and committees. The Management Board and
Management Committee will receive regular reports from regional staff on budgets
and delivery, to ensure that everything contained within the regional plan is
delivered. Where changes are necessary during the year, these will be considered
by the Management Board, and appropriate budget adjustments made.
Swim England East Region believe it is important for this information to be
accessible to our members, and invite any questions to be directed to us at
east@swimming.org.
2Swim England East Region Plan 2019-2020
Club Development
Operational
Following the dissolution of the Club Development Group, in 2018, a smaller SwimMark
Panel was established. The SwimMark panel will meet via quarterly conference calls, to
discuss matters related to clubs submitting evidence for SwimMark accreditation.
The Regional Staff Team will continue to support club, coach, athlete and volunteer
development across all disciplines through East Region, with the Regional Development
Manager being the first point of contact for Club Development.
Information about development opportunities will be posted on the regional website and
through social media. All communications with the region’s members relating to workshops
and courses, will continue to be directed through bookings@eastswimming.org.
Development
The Region will run a range of courses and workshops during 2019/20 to ensure workforce
training needs are met:
Workshops
- Safeguarding courses – 24 to run throughout 2019/20
- Time to listen – 3 to run in April, October and February
- Team Manager (Modules 1 & 2) – 16 courses
Coaching Courses
- Swimming Assistant Coach x 3
- Swimming Coach x 2
- Diving Assistant Coach x1
- Diving Coach x1
- Synchronised Swimming Assistant Coach x1
- Water Polo Assistant Coach x1
- Open Water Coach x1
Other Development Activities
- Tutor Training Support – One potential trainee tutor has been identified in the
region, a new intake is expected in April 2019.
Disability Swimming
Operational
The Disability Committee will meet three times a year at the East Region office in Kentford,
with all additional correspondence being conducted by email. The committee plan to
continue the Disability Newsletter to promote and signpost athletes to further opportunities
and celebrating successes.
Annual
The Regional Para-Swimming Championships will be moved to June in 2019 (instead of
March 2019) to avoid a clash with the National Junior Para-Swimming Championships,
which have been rescheduled from June to March. The Regional Para-Swimming
Championships will be held in Newmarket, and an officials’ CPD will take place on the same
day, with practical training during the competition.
3Swim England East Region Plan 2019-2020
Funds have been allocated in the budget for classification, if requested by the National
Classification co-ordinator and/or Para-Swimming Talent Coach. The committee will aim to
secure a classification opportunity for the benefit of athletes within the region.
Development
Five regional training camps, comprising of land and pool sessions, will be run for athletes
who are classified or on the classification waiting list. These will be run in five different
locations around the region to make them more accessible to a greater number of athletes
and coaches. The camps will also serve as a coach development opportunity both for those
coaching at the camps and for coaches wishing to shadow more experienced coaches and
learn more about disability and Para-Swimming.
Diving
Operational
The Diving Committee will meet four times per year (February, June, September,
November), with all meetings continuing to take place in Harlow. The committee has
working groups to effectively plan for the needs of diving in the East:
Competition Working Group - This group will review competition conditions
at all levels, plan, prepare and deliver these events
Officials Working Group - This group will maintain and review the Regional
technical officials training programme, technical officials list and discuss
identified development topics.
Officials Training Group – This group is responsible for the initial training of
Regional Technical Officials (Judge1) and supporting the Officials Working
Group when required.
Athlete Camps Working Group – to identify selection criteria, appointment
of coaches, topics to be included, invitation to selected divers and coaches
Budget Preparation/Programme Planning Review – Completed by Finance
officer in January for presentation for agreement by committee and
presentation to the board
The budget includes a depreciation charge for repair costs for JPADS and an equipment
purchase to upgrade to second set of JPADS and replace battery packs.
Annual
The Diving Committee will run three competitions a year, Skills, Age-Groups and Club
Champs. All events will be held at Southend, and provisional bookings for all events have
been made. However, the Diving Committee would like to hold events at Luton, if
arrangements can be made with the pool operators. Pool hire charges will be higher if this is
achieved.
In May 2020 the Diving Committee would like to promote, and deliver, on behalf of Swim
England East Region, the Swim England National Skills Finals and have secured approval
from the Regional Board. The budget does not reflect any necessary pre-event expenditure,
or the Swim England grant for this event, should approval be given by Swim England.
Development
Diving Development in 2018/19 was well presented and well delivered. The East Region has
demonstrated a pathway for officials’ development that has been endorsed, and now
implemented nationally, by Swim England. In 2019/20 we aim to continue this successful
formula and add further development opportunities for athletes and officials. Financially, this
has implications, as most of the deficit on our budget is contained within this area. However,
4Swim England East Region Plan 2019-2020
we feel it is important to deliver a tailored development strategy and therefore submit this
budget for approval.
Officials’ Courses
Judge Development:
Judge Level 1 workshop: suitable as an introduction to judging at regional level.
FINA update of new rules: will be delivered to update new, and established, judges.
Recorders Course: This will be delivered as a one-day course that will include manual
recording, computerised recording and competition set up/networking. The course will be
followed by in-house training at our regional galas.
Coach Development
A one day conference, with invited guest speakers, covering a variety of topics to include the
latest development topics and techniques, to coach from skills to elite level; to cover
additional topics e.g. strength and conditioning, nutrition.
Seminars on conditioning, nutrition and psychology will also be made available to parents at
the June Athlete Camp when many parents and coaches will be present. This ensures
athletes, coaches and parents all receive the same information.
A coach forum, led by a regional senior coach, will provide a platform for coaches of all
levels to share experiences, ideas and concerns on training techniques. These will be linked
to regional diving athlete camps which coaches are encouraged to attend as a development
opportunity.
Athlete Development
Three, one day development camps, will be held at Southend and Luton. Divers will be
selected into two squads using National Age Group results:
- Team A for Elite or Elite Development Divers
- Team B for National Age Group or National Age Group Development Divers
Coaches will also be invited to assist, or observe, therefore also providing coach
development opportunities. Camps will be run in June 2019, September 2019 and January
2020.
Masters
Operational
The committee will meet twice a year at the Regional Office in Kentford. All other
correspondence will be conducted by email.
Annual
The Regional Masters Championships will run in Newmarket on 29th September 2019. The
committee will continue to trial different venues around the region for the Masters Inter-
County competition.
The annual decathlon competition will continue to run, with regional results pulled from the
results of the national decathlon competition. Awards will be given to the top three in both
the men’s and women’s individual competition, and men’s and women’s relay competition.
Development
A development day will be run in the region for masters swimmers. The content of the day
will be planned by the committee, based on the views of masters swimmers in the region.
5Swim England East Region Plan 2019-2020
Open Water
Operational
The committee will meet up to three times per year within the Region to identify and discuss
objectives and items that arise to ensure effective delivery of its responsibilities. The
intention is currently for all meetings to be face-to-face, however the option to use
conference calls will be considered. Committee members will attend clubs, competition
venues, conferences and external events, in order to promote and develop East Region
Open Water.
Annual
The committee are responsible for delivery of the Swim England East Region Inter-County
Open Water Championships; the current venue for these being Whitlingham Great Broad,
Norwich. The event structure is to give regional athletes the opportunity to qualify for the
Swim England Open Water Championships; accordingly, the specific format of the regional
championships will be amended each year if necessary to achieve this. Currently this
means we will run qualifying age group events over 2000m, 3000m and 5000m distances,
plus a novice level event over 1000m. All our events will be competitions open to all other
ages under the usual Regional competition format. All ages will be as at 31 December in the
year of competition.
Development
Athletes
Two day camps will run, and be aimed at regional Open Water athletes who qualified for the
Swim England National Open Water Championships (12-16 years) (except those on the
National Talent Camp roster). In addition, athletes from the same age groups who finished
4th -6th at the Regional Event, will be given an opportunity to attend part of Day Two of the
camp, in order to gain a racing opportunity.
Athletes aged 15-18 years, who finish in first of any regional athletes in their age group at
the National Open Water Championships, will be eligible for selection to attend the Great
East Swim (subject to meeting the entry criteria) in order to provide them with extra racing
experience.
Coaches
Coaches will have the opportunity to both coach at the regional open water camp for 12-16
year olds, and also to shadow other coaches, to learn more about open water coaching. To
try and encourage more coaches to get involved with open water swimming, the committee
would like to run an open water-specific coach development day in early 2020. This would
allow coaches to learn more about open water swimming, with enough time to plan
opportunities for their clubs before the start of the open water season.
Officials
Officials’ training will run alongside the open water development camp, and will use the
camp as an opportunity to give officials practical experience whilst on the course. The
committee has identified the need to encourage more officials to become trained and also
increase the number of young officials, as part of succession planning for officiating in the
region.
The OW Judge 1 and Judge 2 qualification process has been simplified to aid completion of
training at a faster pace; there is now opportunity for licensed pool officials’ experience to be
recognised to aid completion of the practical training element. A new qualification of Open
Water Safety Officer is still under development and once the syllabus is finalised, an
6Swim England East Region Plan 2019-2020
announcement will be made to seek suitable candidates for training.
Swimming
Operational
The Swimming Committee will hold four meetings in the year at the Regional Office. The
meetings will include an update from the Regional Talent Officer on development activities,
and a discussion about future development activities. The swimming committee will plan
regional swimming competitions, discuss issues arising from competitions that have taken
place and look at the future calendar of events in the context of the national swimming
calendar. The committee will also receive updates from the Regional Licensing Officer and
the Swimming Officials Manager.
In 2018, a small number of regional committee members attended regional development
activity days, and very much valued the opportunity to gain additional understanding of the
region’s development work. They also assisted with administrative duties on the day.
Provision has been made in the budget to assist with the cost of supporting such visits.
Provision has also been made in the budget to update the IT equipment used at swimming
meets, to manage the entries and results.
Annual
During this year the Swimming Committee will run the following regional swimming events:
Regional Long Course Championships 4th to 6th May and 18th May at Inspire; Luton
Sports Village, 25th to 27th May at Sportpark, UEA Norwich
Intercounty Competition – 7th July at Norwich
Regional Short Course Championships 1st to 3rd November at Basildon Sporting
Village
Due to changes in the qualifying window for national championships from 2020, the
Swimming Committee will amend this structure of events from 2020.
The intention in 2019 is to tighten the qualifying times for the Regional Short Course
Championships. This should result in a dip in income for this meet. The changes are
necessary to raise the standard of swimming in the region, and also to ensure that the event
fits at Basildon Sporting Village, which has less poolside space compared with Luton. At this
event, we will also pilot an online entry system. There will be a slight increase in the entry
fee to cover this. Over the course of the year, the Swimming Manager will also be exploring
going cashless on the door too, with a trial expected in 2020.
Looking further ahead, it is looking likely that in 2020, the region will host a July ‘Summer
Meet’ – whilst this falls into the next year, it will undoubtedly boost income, and more than
make up for the small decline in income from the 2019 November Short Course event. It is
also likely that the Inter County event will be discontinued after 2019 – resulting in a further
saving as no income is received from this event.
Development
In accordance with the Board’s decision to invest in swimming development by employing a
Regional Talent Officer, the potential range of development activity has increased. If we are
to achieve a step change in swimming performance in our region, it is essential that a wider
range of development opportunities be offered to our athletes and coaches, and that parents
also be taken on the journey with us.
7Swim England East Region Plan 2019-2020
The following activities are proposed for the ensuing year. If further opportunities arise
during the year, we will endeavour to incorporate these in the plan with appropriate
approvals.
Regional Talent Camp, two, one day camps for selected athletes 2007 born (athletes,
coaches and parents)
Nationals Development Days – Development Day for those athletes who have qualified for
British nationals (excluding those who have attended SE Camps)
‘International’ Camp – takes a regional team, selected from those likely to medal at the
British Nationals, to a high quality meet in the UK as preparation
Performance Seminars – two to three seminars, with relevant guest speakers, each open
to 250+ swimmers, parents and coaches from across the region
Parent talks – parent education talks at regional championships – open to all parents of
competing swimmers
Regional Performance Foundation Camps – two camps (one youth/one age group) open
to those swimmers who have just failed to qualify for the summer nationals – intended
outcome retain in sport and qualify in following year
Early Traits Athletes – an initiative to identify young swimmers with the traits to be
successful (as defined by the SE OAD Programme), pilot for this year, if successful expand
in partnership with counties for 2020/21
Athlete Development Fund – Discretionary ad hoc funding to enable talented athletes to
access one off development opportunities where financial hardship may otherwise prevent
this.
East Region Coaches Forum – presentation by an external speaker, which would then be
cascaded to all coaches via county coach forums
Coach Development Day – A development day open to all coaches, SE provide the
speaker, ER facilitate the day.
Bitesize Coach Workshops –Three or four workshops on specific areas, open to all
coaches
12 for 12 Programme - coaches from clubs with national qualifiers, visiting other
performance clubs and coaches from other sports
Coach Newsletter – regular newsletter sent to all coaches
Coach Development Fund – Additional targeted coach development opportunities that arise
during the year
Regional Coach Mentor – replicate the current SE Coach Mentor scheme (one per region),
by funding a second coach mentor in ER to provide support and training to new and
developing coaches
University Student Links – recognise and extend the links that are being built up with
universities in our region, by providing internship/ event management opportunities at
regional competitions and development events.
Project 2028 – this umbrella project is in its early stages, but will need some specific
publicity to our members.
Swimming Officials
Operational
The Swimming Officials Group may meet up two times per year within the Region, to discuss
the objectives and items that arise to ensure effective development of Swimming Technical
Officials (STO’s), with guidance and direction from the national Swimming Officials Group. Up
to 11 members of the committee are eligible to attend each meeting, 6 of those from County
Associations / sub regional bodies. Further meetings can be scheduled if required by
telephone conference calls.
8Swim England East Region Plan 2019-2020
The Swimming Officials Manager will manage centrally the administration of all regional STO
courses undertaken within the region, manage the availability and allocation of STO’s for all
regional galas together with gala support, provide general administration and support for the
region as required and attend national meetings, as required.
Development
Referees
The following training opportunities will be provided to develop referees in the region:
- British Swimming Referee Trainee candidates will be provided with extra theory
training opportunities by referee course leaders at Kentford. This will be in the
form of four structured days of training, offered to all applicants within the region
(subject to approval by their course leader), providing a minimum of three
regional candidates agree to attend the first training session.
- Referee practical poolside assessments, provision of paying travelling costs for
assessors and trainers.
- Referee refresher day every two years centrally to update on rules, procedures,
British Swimming news etc.
- CPD for Starters who act regular as a Referee to run 2019.
Para-Swimming
A one day, British Swimming CPD “Introduction to officiating at events that include
swimmers with a disability” to run at the Regional Para-Swimming Championships in June
2019.
Licensed Swimming Technical Officials
The Swimming Officials Groups plans to achieve sufficient licensed officials to continue to
run the Regional meets. To aid this, the SOG approved criteria for identifying and selecting
officials who regularly help out at the regional championships to pay the renewal cost of the
license registration fee (licences are valid for four years).
Workforce/Volunteers
The Group aims to continue to develop a comprehensive programme of official education in
line with the British Swimming programme, to increase the number of active officials at all
levels for the benefit of clubs, counties, region and national bodies. This will include:
Increase the number of registered officials at Judge L1, JL2 and JL2S
Ensure continuous development of existing officials and to enable them to meet the
requirements of the licensing scheme
Running a mentor’s course for JL1, JL2 & JL2S.
Synchronised Swimming
Operational
The regional synchronised swimming committee will meet in September 2019 and January
2020 at the Regional Office in Kentford.
Annual
Competitions
The national competition season will come into effect from January 2019 and therefore the
2019/20 plan will be the first to incorporate the new structure. Three competitions will run
annually in June 2019, February 2020 and March 2020. These will cover all age groups and
abilities, including masters.
9Swim England East Region Plan 2019-2020
Grading Days
Three grading days will be run in accordance with the national synchro calendar in May
2019, November 2019 and January 2020. It was agreed that an increase in fees for athletes
would apply nationally, from £15 per swimmer to £17.50, to enable Regions to cover the cost
of buying grading certificates.
Development
Athletes
A regional development squad will be formed for 12&U swimmers and 13-15 swimmers with
the aim of helping them qualify for National Age Groups (NAGs) in 2020 and/or 2021. The
squad will train four times a year and may move on to routine work if swimmers meet the
required qualification standard for NAGs. Swimmers will then compete as an East Team at
NAGs.
A third group of swimmers in the 15-18 age group will be put together to form a combination
team to enter the Combo Cup in July 2020 as an East Team. This will be aimed at
swimmers who have grade 3 or above and therefore are eligible to compete in Division Two
of the Combo Cup.
Coaches
Each club will be able to claim mileage for one car to attend the National Synchro
Conference for coaches in December 2019 in Loughborough.
Land grades that were initially intended to be released nationally in 2018 have now been
confirmed for 2019 so a coach development day will run to support coaches in delivering
those grades.
Coaches, both Level 1 and Level 2, will also continue to be encouraged to attend regional
squad training sessions.
Officials
The following courses will be run:
- Level 1 Judge courses - April and September 2019
- Level 2 Judge course - November 2019
- Scorers course - May 2019.
A new element of officials’ development is planned for October 2019. A Judges Seminar will
be run to help develop the region’s judging workforce which has grown rapidly in recent
years.
Water Polo
Operational
The Water Polo Committee will meet three times during the year in Chelmsford. All other
correspondence will be via email.
Annual
Three boys teams and three girls teams will be sent to play in Inter-Regional tournaments in
the U14, U16 and U18 age groups. An allocation of £500 has been added to the 2019/20
budget to purchase two new sets of hats as the current hats are over ten years old and can
no longer be repaired.
10Swim England East Region Plan 2019-2020
The committee plans to re-instate the Junior Inter-County Competition. This is as a result of
a greater number of clubs, and players, being engaged through the past two years of the
Grand Prix, which should enable counties to put teams together.
Development
Athletes
Regional Academy training will run at a reduced frequency in 2019/20 due to a very busy
water polo calendar, it proved difficult to find enough available dates in 2018/19 to meet the
plan.
A development day will be run in October half term to target younger athletes in the region to
develop their skills. The day will comprise of a mixture of classroom, land and pool sessions
for the athletes.
The Grand Prix tournament will be cut from four days to two with the heats and finals being
held on the same day (they were split for each age group previously). This will target two
different age groups with no limits on how teams are put together, they can be same-sex,
mixed-sex, from the same club or from multiple clubs. This flexibility ensures that the
tournament is as inclusive as possible and encourages smaller clubs to participate.
Officials and Coaches
The Grand Prix will also continue to encourage clubs to send unqualified coaches and
officials (referees and table officials) to be mentored during the tournament. Subsequent to
this, new table officials and referees have undergone training and the committee believe
there will only be the need for a referee’s course in 2019/20.
A referee will also be sent to each of the three Inter-Regional competitions which is a great
opportunity for development.
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