Owen Primary School Emergency Management Plan 2020
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Owen Primary School Emergency Management Plan 2020
Contents
Non-Site Emergency Contacts 3
Site Emergency Contacts 3.
Incident Response Group 4
Site Profile 4
Site Plans and Area Maps 6
Emergency Assembly Areas and Alarm Tone Procedures 7
Hazard Identification and Risk Assessment 8
High Risk Emergency Procedures 10
Emergency Supplies Plan 11
Student Collection Protocol 12
Bushfire Response Plan - Enter Site Name 12
Administrative Support Plan 14
Completion Checklist 18
Appendix A1 – Incident Controller (Emergency Procedure) 20
Appendix A2 – Incident Controller (Post Emergency Procedure) 22
Appendix B1 – Operations Officer (Emergency Procedure) 23
Appendix B2 – Operations Officer (Post Emergency Procedure) 24
Appendix C1 – Communications Officer (Emergency Procedure) 25
Appendix C2 – Communications Officer (Post Emergency Procedure)
26
EMERGENCY MANAGEMENT PLAN (abridge) 27
Non-Site Emergency Contacts
Emergency (Police, Fire, Ambulance) 000
Police 13 14 44
Police — Balaklava 8852 1144
Police — Hamley Bridge 8528 2169
Local Fire — Owen 8528 6286
CFS Bushfire Information Hotline 1300 362 361
DfE Security and Emergency Hotline 1800 000 279
State Emergency Service (SES) 13 25 00
SA Power Networks — Faults and Emergencies 13 13 66
SA Power Networks — Faults and Emergencies 13 12 61
Local Hospital – Balaklava 8862 1400
General Practice Doctors – Hamley Bridge 8528 2070
Education Director – Neil White 8522 0912
DfE Media Unit 8226 7990
SafeWork SA 1300 365 255
Environmental Protection Authority 8204 2004
Poisons Information Centre 13 11 26
Owen Primary School Emergency
Contact Out of Hours Contact
Site Role/Position Name
Number Number
School Principal Liam Whitwell 0408 571 957 0429408846
Owen Primary School 8528 6116
WHS
Liam Whitwell 8528 6116
Grounds
Ali Watkins 8528 6116 0427140264
personIncident Response Group - Incident Response Group Contacts
Incident Controller
Main: Liam Whitwell
Contact: 85286116
Alternate: Vicki Sparks
Contact: 85286116
Operations Officer Communications Officer
Main: Liam Whitwell Main: Meagan Wandel
Contact: 85286116 Contact: 85286116
Alternate: Vicki Sparks Alternate: Karina Harkness
Contact: 85286116 Contact: 85286116
Safety Officer First Aid Officer
Main: Liam Whitwell Main: Meagan Wandel
Contact: 85286116 Contact: 85286116
Alternate: Ali Watkins Alternate: Megan Couley
Contact: 85286116 Contact: 85286116Site Profile
Site Information
Site Name Owen Primary School
Address Fourth St, Owen
Telephone 85 286 116
Fax 85 286 004 Email dl.0325.info@schools.sa.edu.au
Time Site
Opens 8.10 am (bus)
Time Site
Closes 3.40 pm (bus)
Student/Staff Information
Number of Current Enrolments 53
Number of Staff 16
Proportion of Staff Disability/Health Factors (%) 0
Proportion of Student Disability/Special Education 17.6%
Needs (%)
Building Information
Alert tones – school siren
Evacuation Continuous Short bursts
Invacuation Long Burst
Snake Long Burst, 2 short bursts
On Site Hazards
Grounds shed – SH1
Emergency Power System
Location N/AUtilities
Utilities Location of Shutoff Valve/ Special Instructions
Switch
Gas (Mains/ N/A
Bottled)
Water 1.Near Second Street entrance to See School Map for locations
Office – eastern end of office/UP Bolt cutters or access key required
building for Valve 2
2.Near double gates on Eastern
side of oval
3.Located adjacent to double
gates on fourth street (Northern
end of school grounds)
4.Located on Brown’s Block –
Western side of school grounds -
believed disconnected.
Electricity Located in secure room in building See Map for location
3 Access keys
Main switchboard sign on entry. Lo-
cate large grey cabinet on wall to
right after entry. Open door, locate
Main Isolator switch and manipulate
lever down to switch off.
Sprinkler System Access key from administration area
– cabinet located on western
TORO TMC 212
side of toilet block.
Step required unless tall person
Switch to off or manual
Heating System Reverse cycle in each Turn off units at wall
buildingSite Plans and Area Maps
Site MapArea Map
Emergency Assembly Areas and Alarm Tone Procedures
Shelter-In-Place
Shelter in Place Location
Under teacher supervision students will either remain with staff in the room they are currently in or
move immediately to the nearest safe structure (Classrooms— JP. MP, UP, NIT, Library or Admin-
istration Area ) where a teacher is present.
Alarm Tone/Alert Method Used Duration/Pattern of Alarm Tone (where appli-
cable)
School Siren Either One Long blast or in the case of a snake
One long blast of school siren,
followed by 2 short bursts
Precautionary Building Confinement (PBC)/Invacuation
PBC/Lockdown Location
If we need to lockdown rather than go to the library, each classroom becomes the shelter or near-
est building with a teacher present.
Alarm Tone / Alert Method Used Duration/Pattern of Alarm Tone (where appli-
cable)
School Siren One Long Blast
Evacuation
On-site / Assembly Point Location(s)
On Site Assemble on school oval then move to School Library
Alarm Tone/Method Used Duration/Pattern of Alarm Tone
School Siren Continuous short siren blasts
Off-site Back-up Location
Off-site Back-up Location(s)
Off Site Location Owen Town Hall
Alarm Tone/Method Used Duration/Pattern of Alarm Tone
School Siren Continuous Short BlastsHazard Identification and Risk Assessment
High
Insignifi- Low Medium
Hazard/Potential Emergency Situation Risk*
cant Risk Risk Risk
Armed or violent intruders
Bushfires
Bomb Threats
Chemical leaks
Earthquakes
Flooding
Hazardous Substances (on-site/ close to
site)
Internal Fire/Smokes
Pandemic/Communicable Diseases
Road Collisions
Severe Weather – incl; thunderstorms/
lightning strikes/ /extreme heat/ dust
storms
Snakes/Pests
Mouse Plague
Stray DogsIn case of Storms/Floods
If potential of Extreme Storm or Flood exists staff will monitor and respond to warnings received from the radio, TV, Bureau of Meteorol-
ogy and local authorities.
Staff will prepare for the predicted hazards (Extreme strong winds, torrential rain, electrical storm) by: -
Referring to emergency plans
Securing buildings, equipment, chemicals, fuels and other facilities
Removing/appropriately storing floatable objects and material that could become airborne
Ensuring first aid kit and Emergency Kit are immediately available
Make sure that people are at a safe location by:
Sending Staff or students home if sufficient warning is given (for students there must be a carer at home)
Ensuring all staff and students are indoors
Keeping people away from windows and skylights if strong winds are predicted
Check before moving outside for damage to neighbouring buildings, fallen power lines, fallen branches ,debris and local flooding.
In Case of Hazardous Materials
In case of possible exposure to Hazardous Materials staff will isolate material or evacuate staff and students to non-affected area.
If the leakage occurs on site or in the vicinity, staff will seek advice from Police/CFS/other relevant emergency service.
Refer to the ChemWatch (M)SDS for additional safety information.
Attend to injured person(s) if necessary
Where it is possible to do so safely, staff will seek to prevent further spread of hazardous materials by:
Closing doors and/or windows
Turning off air conditioners
In case of Disease Outbreak
Staff will take advice from regulated health authorities
Staff will refer to ‘Refer to You’ve Got What? ‘- www.sahealth.sa.gov.au/youvegotwhat for further information
Staff will also refer to ‘communicable diseases’ for information and advice
An individual’s GP will notify the Public Environmental Health Unit if the disease is notifiable,
www.sahealth.sa.gov.au/wps/wcm/connect/Public+Content/SA+Health+Internet/Clinical+resources/Health+notificatio
ns/Notifiable+disease+reporting/
Staff will abide by the Standard Precaution Procedures for preventing the transmission of infection
Staff will refer to site and departmental infection control policy
Report the situation to Education Director
Disseminate information as advised by health authorities (where necessary) to staff and students and consider parent
newslettersIn case of Earthquake/Structure Collapse
IF INDOORS PERSONS SHOULD;
1. DROP to the floor somewhere close to avoid injury and seek COVER under desks, tables, benches or internal doorframes. HOLD on to a
table leg to keep it from moving away from you.
2. Reassure all students and visitors. DO NOT PANIC.
3 Keep away from windows, shelves and overhead fittings.
6. Protect your head and neck with your arms
IF OUTDOORS
Keep everybody clear of buildings, walls, power lines, trees and anything that might present a hazard.
AFTER EARTHQUAKES
Turn off utilities such as electricity
Evacuate to Location away from buildings, trees and power lines via the safest route.
Attend to injuries. Administer first aid where required. Do not move seriously injured people unless they are in immediate danger.
Report missing persons to Principal or Teacher
Listen to local radio and follow any relevant advice given.
Be aware aftershocks may occur.
On-Site Fire
Notify the CFS if fire breaks out in on school site or adjacent to it.
If safe, have staff extinguish small fires which may have started in or near the buildings.
Serious Unlawful Violence on School Premises
Contact SAPOL. Do not act alone without first getting advice from SA Police.
Do not antagonise the situation.
Do not touch items such as firearms, explosive devices.
Do not put self, victims or hostages at increased risk.
Encourage people to remain calm.
Attend to injured person(s) if safe to do so
Administer first aid where required.
Seek appropriate medical assistance from a doctor or SA Ambulance Service by telephoning 000.
Ensure the safety of the rest of group
Evacuate/invacuate the workplace partially or totally according to the situation and based on advice from the police.
Inform parents/carers/next of kin of people who are directly involved in the incident when it is safe to do so.
Assemble people who are not directly involved to explain the situation and allay fears.Suspicious Package/Bomb Threat
Handling of Mail and Packages Procedures
Common sense should always prevail – should a package be located or delivered and it looks out of place and appears suspicious then com-
mence the following procedures immediately:
If unopened, place item in a plastic bag and seal it. Place all items in a second plastic bag and seal that bag.
If opened, do not disturb the item any further.
Call for help. This may be your supervisor or to 000 depending on your situation and advise;
Wait for help to arrive.
If you suspect the mail item may contain an explosive device initiate off-site evacuation
Assault/Intruder/Disappearance or Removal of Student
Ensure the safety of the rest of group
Inform Site Leader
Contact Emergency Services
Call together the site’s emergency response team to implement emergency procedure
Gather information to establish the status of the student’s whereabouts
(Consult with friends, siblings, teachers, families/caregivers etc.)
Search area if applicable and safe to do soHigh Risk
Emergency
Procedures
In the Event of an Emergen-
cy;-Emergency Supplies Plan
Drinking Water Supply Plan
Ensure as many students personal drink bottles are as full as possible.
Stored water is available on site. 1 litre of water is allocated for each person for Owen Primary School Bushfire Re-
sponse Plan.
There is stored water on site which is regularly replaced.
On days of Extreme or Catastrophic conditions staff will ensure all students present maintain filled personal drink bot-
tles.
Food Supply Plan during a daytime emergency situation ;
Children have their own prepared food during a daytime emergency.
Sufficient non perishable foods stored on site for short durations for the student numbers.
Essential Items Supply Plan - included are:
Student Role Books—UP/MP/JP Copy of DUX list and Emergency Action Guide
Medical and Special Needs Lists Battery-powered radio/phone with ABC Radio App in-
stalled
Wind up torch Children activities (board games, colouring books, read-
ing books toys etc)
Spare batteries (AA) Lollies
Sanitising wipes Drink bottles and cups
Toiletries – tissues, Baby wipes, toilet paper, tis- Notice of Evacuation signs
sues
Blankets Bushfire Management Plan
Battery powered camping light Also; First Aid Kit
Towel and Tea Towel Spare Clothing
Whistle (to signal for help) Garbage bags and ties
Plastic sheeting and duct tape (for Shelter-In- Stationery - Duct tape, pens, scissors, sharpener
Place)
Children activities (board games, colouring books, Staff to bring—Keys/Mobile phones
reading books toys etc)
Water for Ablutions/Sanitary Purposes
As water (or power) may not be available during an emergency or it may not be safe or possible to access the school
toilet facilities the site has an emergency portable toilet.
In case of evacuation to the ‘Last Resort Refuge—offsite Evacuation Facility’ there are ablution facilities as part of the
facility.Student Collection Protocol
Students Attendance Record
Current roll books indicate student attendance each morning. Student Roll confirmed when assembling for any
emergency response.
Parents/guardians must sign out EACH child – indicating the name of each child. A DUX report is situated in the
Emergency Kit to provide information to supervising staff with regard to collection authorities.
Student Collection During Emergency
If persons other than parents/guardians are collecting children as a result of an emergency response contact
with the school must be made by the parents/guardians via phone.
Bushfire Response Plan
Bushfire Refuge
A ‘Last Resort Refuge’ is identified in each Council for community members as a space or
building which could be used as a place of last resort for individuals to go to and remain during the passage of fire
through their neighborhood. A Last Resort Refuge is intended to provide a place of relative safety during a bushfire
but does not guarantee the survival of those who assemble there and should only be used when personal Bushfire
Survival Plans cannot be implemented or have failed.
No DECD sites have been identified by the CFS as a Last Resort Refuge.
Owen Primary School Trigger Points to prepare for movement to a Bushfire Refuge
Movement to the Bushfire Refuge will occur if we are instructed by the Principal or by Emergency services - CFS/
Police or DfE
Alarm Tone/Method Used Duration/Pattern of Alarm Tone
School Siren Short bursts
Location of the Owen Primary School Bushfire Refuge
School Library—Building no 6
Location of off-site evacuation point should the site need to evacuate the Last Resort Refuge
Owen Town Hall, Railway Tce—see Map attached
Staff will seek to discover that the route to the refuge is clear and safe and will remain clear for a sufficient period al-
lowing students to walk to the town hall
If Playcentre participants and staff are present (Tuesdays) in case Jillian Parker
of Emergency Response please also advise;
Role: Playcentre leader
Owen Play Centre — Owen Primary School Library
Mobile: 0427619070Administrative Support Plan
Scheduled Emergency Drills
Owen Primary School will conduct emergency procedures on at least two (2) occasions per term (8 per year). The
school will also conduct a Shelter-In-Place, PBC/Lockdown, On-Site Evacuation, Off-Site Evacuation and Bushfire
Refuge) on at least one (1) occasion over the calendar year. Schedule as known as below;
Emergency Re- Simulated Scenario Theory or Date Scheduled
sponse Type Practical
(e.g. flood, fire, bomb threat)
Shelter in Place Bomb & Fire Practical 3/3/2020
PBC/Lockdown Person Practical 10/11/2020
On-Site
Evacuation/Bushfire Flood & Fire Practical 31/3/2020
Refuge
Off-Site Evacu- Fire Practical 17/11/2020
ation
Staff trained in First Aid
Name Mobile Number Location (e.g. room no., floor lev-
el)
Liam Whitwell 85286116 N/A
Vicki Sparks 85286116 N/A
Narelle Warner 85286116 N/A
Jackie Rogers 85286116 N/A
Megan Couley 85286116 N/A
Ali Watkins 85286116 N/AEmergency Management Skill Register
All staff who are trained or have experience in Emergency Management. For example, staff
who may have qualifications in Emergency Planning or similar courses, or have experience from
their volunteer or past work appointments (as an emergency service personnel).
Location (e.g.
Mobile
Name Training/Experience (e.g. warden) room no.,
Number
floor level)
85286116 N/A
Emergency Management Skill Training Plan
Proposed training or courses for staff who are allocated roles in the Incident Response Group
(IRG) as main or alternative appointments.
Name Incident Re- Reason for proposed train- Proposed train-
sponse Group Ap- ing/course ing/courses
pointment
Persons Requiring Additional Assistance Register
Please complete the below register with occupants that would require assistance in the event of
an emergency situation i.e. those with special needs or disabilities.
Name Location/ Condition Type of as- Name of re- Responsible
Area sistance re- sponsible person con-
quired during person for tact number
emergency provision of
assistance
Bronte Middle DiGeorge Mobility Assigned SSO 85286116
Spurling Primary Syndrome.
Chronic Heart
Condition.Completion Checklist
Please go through the checklist to ensure completion of the Emergency Management Plan for your site.
Section Completed?
Emergency Contact Numbers No NA
Yes
Incident Response Group Structure No NA
Yes
Site Profile No NA
Yes
Site Plans and Area Maps No NA
Yes
Emergency Assembly Areas and Alarm Tone Procedures No NA
Yes
Hazard Identification and Risk Assessment No NA
Yes
High Risk Emergency Procedures No NA
Yes
Emergency Supplies Plan No NA
Yes
Student Collection Protocol No NA
Yes
Bushfire Response Plan No NA
Yes
Administrative Support Plan No NA
Yes
This document is completed by
Name:
Designation:
Contact Number:
Email:
Date of com-
pletion:Appendix A1 – Incident Controller (Emergency Procedure)
Emergency Procedure Checklist:
Incident Controller
The intention of this checklist is to provide a helpful guide as to the minimum requirements for actions taken in re-
sponse or in anticipation of an emergency event by the mandatory role of an Incident Controller within an Incident Re-
sponse Group (IRG). Your site may have additional steps to be followed and these should be listed within the spaces
available.
Actions Yes No
1. Ascertain the nature of the emergency and determine the appropriate action/alarm to be raised to
initiate procedures to be followed (if not already activated)
2. Establish a Control Centre (for operations and communications) at suitable location, convene the
Incident Response Group (IRG), define objectives, assign initial tasks to IRG members (including
timelines for action and reporting) and determine next scheduled briefing time
3. Ensure Contact appropriate Emergency services/DECD Security/Bushfire & Emergency Manage-
ment Team/Education Director
4. Brief emergency services personnel upon arrival on type, scope and location of the emergency,
the status of the evacuation and thereafter act on senior officer’s instructions
5. At the next scheduled briefing, IRG members provides updates on progress of tasks, and new or
additional tasks to be assigned as appropriate
6. Set timelines and further reporting/review of incident status.
7. If the incident is still ‘active’, repeat step 4 and 5 above.
8. If the incident is no longer ‘active’, organize debrief of incident and final report by IRG members.
9. Authorise the safe return of occupants when satisfied to do so and after consultation with emer-
gency services.
10. Stand down IRG
All other responsibilities as listed below:Appendix A2 – Incident Controller (Post Emergency Procedure)
Emergency Post Procedure Checklist:
Incident Controller
The intention of this checklist is to provide a helpful guide as to the minimum requirements for post procedure ac-
tions to be completed by the mandatory role of an Incident Controller within an Incident Response Group. Your site
may have additional steps to be followed or may delegate some of the post procedure actions to another member
of the Incident Response Group. Please list additional actions within the spaces available.
Yes No
Actions
1. Provide relevant information to facilitate entry into IRMS (Incident and Response Management
System)
2. Collates information from various IRG members in preparation for a debrief of the action taken
during the emergency by the group
3. Attend the de-briefing session with IRG and Emergency Management Team (EMT) members to
discuss and review the situation, plans, actions taken (or should be taken) :
Circumstances of the incident;
Identify the underlying cause of the incident;
Establish whether the initial management and emergency response was implemented accord-
ing to plan;
Review the log of activities recorded and actions taken;
Review effectiveness and adequacy of actions taken;
Review the risk associated with the incident;
Review the plans/actions to mitigate the risk to acceptable level;
Identify staff or students who may be at risk, for support to aid recovery.Appendix B1 – Operations Officer (Emergency Procedure)
Emergency Procedure Checklist:
Operations Officer
The intention of this checklist is to provide a helpful guide as to the minimum requirements for actions taken in re-
sponse or in anticipation of an emergency event by the mandatory role of an Operations Officer within an Incident
Response Group. Your site may have additional steps to be followed or the Incident Controller may have delegated
addition duties during an emergency for this role. These should be listed within the spaces available.
Actions Yes No
Establish an Operations Area within the Control Centre at site to manage, supervise and monitor the
operations.
Have a working mobile telephone and the emergency telephone contact lists
Have site map(s)/area map detailing safest possible exits from the building(s) or away from site
Have a first aid kit and other necessary emergency supplies
Have a list of ‘Persons Requiring Additional Assistance Register’ for evacuation purposes
Have a list of staff who are First Aid and/or Emergency Management trained
Ensure roll calls completed, occupants been accounted for and all areas evacuated
Ensure utilities (power, water, gas etc.) are shut-off (where necessary or possible)
Ensure availability of emergency power supply (if possible or necessary)
Ensure availability of emergency supplies (drinking water, food and essential items)
Ensure availability of emergency sanitary setup (e.g. kitty litter or camping toilet)
Prepare setup to facilitate student collection protocol
Maintain a log of events, notes and instructions
Manage, supervise and monitor operations
Report on situation, control progress and emerging risks
Ensure safety and report on incidents/accidentsAppendix B2 – Operations Officer (Post Emergency Procedure)
Emergency Post Procedure Checklist:
Operations Officer
The intention of this checklist is to provide a helpful guide as to the minimum requirements for post procedure actions
to be completed by the mandatory role of an Operations Officer within an Incident Response Group. Your site may
have additional steps to be followed or the Incident Controller may have delegated addition post procedure duties for
this role. Please list additional actions within the spaces available.
Actions Yes No
Review the effectiveness of the emergency management plan and prepare to provide inputs to im-
prove its implementation for future events
Attend de-briefing session with IRG and EMT members to provide inputs on the management, super-
vision and monitoring of operations during the emergency situation
Liaise with EMT to assess damaged properties and to restore facilities/services
Coordinate with SO (if any) for liaison with EMT to review the safety of the site and its facilities, and
make recommendations to mitigate resultant risk
Coordinate with LO (if any) for liaison with EMT to review the status of the emergency equipment
and services, and make recommendations to reinstate them
Coordinate with FAO (if any) for liaison with EMT to review the status of the first-aid equipment and
make recommendations to reinstate themAppendix C1 – Communications Officer (Emergency Procedure)
Emergency Action Plan Procedure Checklist:
Communications Officer
The intention of this checklist is to provide a helpful guide as to the minimum requirements for actions taken in re-
sponse or in anticipation of an emergency event by the mandatory role of a Communications Officer within an Incident
Response Group. Your site may have additional steps to be followed or the Incident Controller may have delegated
addition duties during an emergency for this role. These should be listed within the spaces available.
Actions Yes No
Establish a Communications Area within the Control Centre at site to manage and monitor all com-
munications with internal and external agencies
Have a working mobile telephone and the emergency telephone contact lists
Notify the emergency services using their emergency numbers
Notify the DECD (Security, Bushfire and Emergency Management)
Notify relevant parties (e.g. other sites, head office, third parties, parents)
Provide information to emergency services who arrived at the school
Coordinate requests for information from internal or external parties
Coordinate dissemination of information to internal or external parties
Maintain a log of events, communications and instructions
Maintain safetyAppendix C2 – Communications Officer (Post Emergency Procedure)
Emergency Action Plan Post Procedure Checklist: Communications Officer
The intention of this checklist is to provide a helpful guide as to the minimum requirements for post procedure actions
to be completed by the mandatory role of a Communications Officer within an Incident Response Group. Your site may
have additional steps to be followed or the Incident Controller may have delegated addition post procedure duties
for this role. Please list additional actions within the spaces available.
Actions Yes No
Review the effectiveness of the management of information and communications during the emer-
gency situation and prepare to provide inputs to improve its implementation for future events
Attend de-briefing session with IRG and EMT memebers to provide inputs on the management, coor-
dination and monitoring of communication activities during the emergency situation
Coordinate with EMT to issue communiques for the staff, students and parents/caregivers, contrac-
tors and the community
Coordinate with EMT to provide inputs or to attend to queries related to the incident
Any other responsibilities as listed below:-You can also read
