No other organisation in Cairns can deliver your brand to the diverse audiences we can - EVENT SPONSORSHIP PROSPECTUS - Cairns Regional Council
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EVENT SPONSORSHIP PROSPECTUS
No other organisation in
Cairns can deliver your brand to
the diverse audiences we can...
Contact: Coordinator Event Deliver y, 07 4044 3261 r.davies@cairns.qld.gov.au
EVENT
CALENDAR
2018
AUG POSITIVE AGEING FAIR
RIDE 2 WORK
OCT
OCT BABY WELCOMING
CEREMONY
UNDERSTORY FILM FESTIVAL
TNQ
NOV INNOVATION AWARDS
CHRISTMAS TREE
SWITCH ON
DEC CAROLS BY
CANDLELIGHT
NEW YEAR’S EVE
2019
JAN AUSTRALIA DAY
CELEBRATIONS
INTERNATIONAL
MAR WOMEN’S DAY
ECOFIESTA
MAY GREAT BARRIER REEF
MASTERS GAMES
MAYOR’S CHARITY
JUN GOLF DAY
MESSAGE FROM
THE MAYOR
Community events contribute greatly to our lifestyle and help to define our city and our region.
Cairns Regional Council aims to deliver a range of events that reflect our vibrant and diverse community and
celebrate life in Tropical North Queensland.
Cairns has positioned itself as a venue of choice for large events, as evidenced by our city’s involvement in
the 2018 Gold Coast Commonwealth Games and other major sporting events.
However, it is the grassroots, local events that truly are the heart of our community. These events promote a
unique sense of community pride and connection to our region.
It is through the support of sponsors that we are able to continue to present community events that grow and
evolve with our community.
The purpose of this document is to showcase Council events and the different levels of sponsorship
opportunities available. Sponsorship arrangements help to fund additional resources and activities that
enhance the community’s enjoyment and benefits from the event.
Please take the time to review our events calendar and contact our talented events team if you would like to
become involved in any of the wonderful upcoming opportunities.
We look forward to working in partnership with the local business community to deliver a full program of
engaging and enjoyable community events across the next 12 months.
CR BOB MANNING
MAYOR OF CAIRNS
ABOUT
CAIRNS
REGIONAL
COUNCIL
Cairns has a residential population of 160,000 In the 2016 Our Cairns Community
with 12,800 local businesses and incoming
survey, completed by 6446
tourism of three millions visitors per year.
The services of Cairns Regional Council (Council)
residents, we asked: Which of
include the following: infrastructure, roads, parks these statements do you want to
and public works, water, sewerage and waste, flood describe our region’s strengths in 10
control, environmental protection, land and pest years’ time? The third most popular
management, community, recreation and cultural
answer was ‘A vibrant region with
development and community events and activities.
events and activities for the whole
Council organises dozens of annual events that
community’.
are either free to attend or at minimal cost to the
attendee. Council events aim to meet a community
need and attract either the general public or specific In the survey we asked: What
groups such as the road biking community or new cultural activities and facilities does
parents. Council provide well for today. The
We encourage you to review the calendar and top answer was Festivals and Events.
help to support our vibrant region with events and
activities for the whole community.
LOOK AT OUR REACH
WHY Council’s
combined
Facebook
SPONSOR reach is
A CAIRNS
REGIONAL WEBSITE 52k
and is the most
COUNCIL receives an average of
hashtagged item in Far
North Queensland
EVENT? 270,000
views each month
By getting behind a local event
as a sponsor, you will be directly
contributing to the wellbeing of our
community and the liveability of our
WHAT’S ON
CALENDAR
city.
Your business will also benefit from
receives an average of
association with the extensive
PRINT
7500
marketing campaigns delivered for each
event, through a variety of marketing
advertisements in
mediums including:
views each month various publications;
Cairns Post, Oasis,
PakMag, CairnsLife,
TropicNow
MORE THAN
3000
RADIO
advertisements and
people subscribe to
Council’s monthly
presenter content; newsletter
HitFM, Triple M, Star FM “Living in Cairns”
OUTDOOR SIGNAGE
CBD wayfinder signs, road signs,
event signage, city banner poles etc
POSITIVE
AGEING FAIR
WHEN
Date & time: Friday 24 August 2018 (10am – 4pm) SPONSORSHIP OPPORTUNITIES
Location: Cannon Park Race Course
MAJOR SPONSOR: $5,000 + GST
SUMMARY • Prominent exposure of company logo on all
Council provides a one day program of over 50 stalls, promotional material and website
workshops and a sit down lunch for the enjoyment of the • Opportunity to address the event audience and/or
community’s senior residents and to celebrate their provide give aways
contribution to Cairns. The event program is focused on • Personal recognition as the Major Sponsor in media
keeping healthy and active in older age. releases and the opening speech
• Prominent display of company signage at the event
TARGET AUDIENCE SPONSOR: $2,000 + GST
Estimated 500 attendees who are: • Company logo on promotional material and website
• Local residents aged 55 and over • Display of company signage at the event
• Interested in making the most of their senior years
• Individuals, member of a community group or social club
TAILORED BENEFITS
May include the below:
MARKETING • A prominent stall location, providing the opportunity
Please refer to the Look at our Reach page, which lists the to hand out marketing material and network with the
extensive marketing mediums utilised for Council events. attendees
Marketing activity for the Positive Ageing Fair will start in • Opportunity to conduct a workshop or activity on the
July. day adding to the attendee experience
PREVIOUS SPONSORS
Southern Cross Austereo, 4CA, Pakmag, Telstra,
Regis Aged Care
EVENT SPONSORSHIP PROSPECTUS Initials
RIDE 2
WORK
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Wednesday 17 October 2018 (6:30am -
8:30am) MAJOR SPONSOR: $2,000 + GST
Location: Cairns Esplanade, Western Event Lawn • Prominent exposure of company logo on all
promotional material and website
SUMMARY • Opportunity to address the event audience and/or
Cairns Regional Council supports the National Ride2Work provide giveaways
Day initiative with a free breakfast for local cyclists. • Personal recognition as the Major Sponsor in media
Ride2Work encourages Australians to ditch their cars releases, Facebook and associated media exposure
and start riding to work as a regular habit. Participants • Prominent display of company signage at the event
can enjoy free sports massages, free breakfast, give aways
and bike servicing. SPONSOR: $500 + GST
• Company logo on promotional material and website
TARGET AUDIENCE • Display of company signage at the event
Estimated 500 attendees made up of:
• Local residents of all cycling abilities; beginner, TAILORED BENEFITS
recreational and experienced May include:
• Cycling enthusiasts who want to share their passion • A prominent site at the event, providing the
• People who are health minded opportunity to hand out marketing material,
• People who wish to reduce their environmental footprint promotional products or showcase services
MARKETING
Please refer to the Look at our Reach page, which lists the
extensive marketing mediums utilised for Council events. PREVIOUS SPONSORS
Marketing activity for Ride2Work will start in September. Maurice Blackburn Lawyers, Mungalli Creek, StarFM
EVENT SPONSORSHIP PROSPECTUS Initials
BABY
WELCOMING
CEREMONY
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: October 2018 (10am – 2pm)
Location: Council Civic Rooms, Spence Street MAJOR SPONSOR: $2,000 + GST
• Prominent exposure of company logo on all
SUMMARY promotional material and website
Each year, Council welcomes new babies to the region • Opportunity to address the event audience and/or
and celebrates their arrival with a special ceremony provide giveaways
hosted by the Mayoress of Cairns. The ceremony also • Personal recognition as the Major Sponsor in media
features free entertainment and activities for children of releases and the opening speech
all ages attending the day with their families. • Prominent display of company signage at the event
TARGET AUDIENCE SPONSOR: $500 + GST
Over 200 adults and 300 babies and children attend the • Company logo on promotional material and website
ceremony to welcome babies born in Cairns in the • Display of company signage at the event
past 12 months.
TAILORED BENEFITS
MARKETING May include the below:
Please refer to the Look at our Reach page, which lists the • Opportunity to offer a unique entertainment program to
extensive marketing mediums utilised for Council events. families and children
Marketing activity for the Baby Welcoming Ceremony will
start in August. PREVIOUS SPONSORS
Southern Cross Austereo, Pakmag, SeaFM
EVENT SPONSORSHIP PROSPECTUS Initials
UNDERSTORY
FILM
FESTIVAL
WHEN
Date & time: 13 October 2018 SPONSORSHIP OPPORTUNITIES
Location: Tanks Arts Centre, Collins Ave
MAJOR SPONSOR: $5,000 + GST
SUMMARY • Prominent exposure of company logo on all
The Understory Film Festival was designed to encourage
promotional material, website and social media
and award local independent, student, emerging and
relating to the Understory Film Festival identified as
professional filmmakers in the Cairns and Far North
Major Sponsor
Queensland region. The competition culminates in a free
• Company logo to be associated with the Best Film and
screening of shortlisted films.
People’s Choice Awards
• Screening of corporate advertising prior to film
TARGET AUDIENCE screening at main event
Over 200 professional, independent and student • Opportunity to utilise the Understory Film Festival
filmmakers enter and 500 guests attend the screening and brand for the length of the sponsor agreement
awards night. • Participation in the event opening address
• Exclusivity arrangement with the first right of refusal as
MARKETING Major Sponsor for following year
Please refer to the Look at our Reach page, which lists the • Prominent display of company signage at the event
extensive marketing mediums utilised for Council events.
Marketing activity targeting filmmakers for Understory SPONSOR: $1,000 + GST
Film Festival will start in April. Marketing activity targeting • Company logo included on event poster, program and
audience will start in July website
• Company logo to be associated with a prize for a
winning short film category
• Prominent display of company logo on screen at event.
SUPPORTER: $500 + GST
• Company logo included on event poster, program and
website
• Prominent display of company logo on screen at event.
PREVIOUS SPONSORS:
Wet Tropics Management Authority, James Cook University,
Central Queensland University, Screen Queensland
EVENT SPONSORSHIP PROSPECTUS Initials
TROPICAL
NORTH
QUEENSLAND
INNOVATION
AWARDS
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: 22 November 2018 (5pm - 8pm)
Location: Tanks Arts Centre, Collins Ave MAJOR SPONSORS: $5,000 + GST
• Prominent exposure of company logo on all promotional
material and website
SUMMARY
• Acknowledgement as a Major Sponsor in Cairns Regional
The 2018 Tropical North Queensland Innovation Awards
Council social media posts
recognise and reward those working innovatively across
• Opportunity to address the ceremony audience
the vast and diverse Tropical North Queensland region.
• Personal recognition as a major sponsor in media
releases and the Mayor’s opening speech
The awards provide an opportunity for local inventors,
• Opportunity to align with one of the awards categories
innovators and businesses to showcase their products and
by offering cash and/or in-kind prizes
processes and contribute to the export and employment
• Opportunity to present the winning prizes
potential of the region.
• Guaranteed large information stand at the ceremony,
providing the opportunity to network, hand out
TARGET AUDIENCE marketing material and showcase your services
Over 100 entrants and 300 attendees made up of: • Reserved VIP seating at the ceremony
• Businesses from Tropical North Queensland • Prominent display of company signage at the event
• Innovators
• Potential investors and mentors
• Government representatives
SPONSOR: $2,000 + GST (Cash and in-kind)
• Company logo on promotional material and website
• Opportunity to offer cash and/or in-kind prizes
MARKETING • Opportunity to present the winning prizes
Please refer to the Look at our Reach page, which lists the • Guaranteed information stand at the ceremony
extensive marketing mediums utilised for Council events. • Reserved VIP seating at the ceremony
Marketing activity for the awards will start in May for entries • Display of company signage at the event
and September for registrations to the awards ceremony.
PREVIOUS SPONSORS
Central Queensland University, James Cook University,
MacDonnells Law, Crowe Horwarth, CCIQ, Southern Cross
Austereo
EVENT SPONSORSHIP PROSPECTUS InitialsCHRISTMAS
TREE
SWITCH ON
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Saturday 1 December 2018 (5.30pm - 7.30pm)
Location: Lagoon Plaza, Cairns Esplanade MAJOR SPONSOR: $5,000 + GST
• Prominent exposure of company logo on all
SUMMARY promotional material and website
Cairns youth compete with their Christmas themed artwork • Opportunity to address the event audience and/or
in a competition to design Council’s eCard. The three provide give aways
winners are invited to switch on the Christmas tree lights • Personal recognition as the Major Sponsor in media
of the Esplanade Christmas tree at a community event with releases and the opening speech
festive themed music, activities, roving entertainers and • Prominent display of company signage at the event
Santa Claus.
SPONSOR: $1,000 + GST
TARGET AUDIENCE • Company logo on promotional material and website
Estimated 2,000 attendees made up of: • Display of company signage at the event
• Families
• Young people TAILORED BENEFITS
• Tourists May include the below:
• Option for involvement in the tree switch on
MARKETING
Please refer to the Look at our Reach page, which lists the PREVIOUS SPONSORS
extensive marketing mediums utilised for Council events. Star FM, Skyrail, Cairns Zoom, Trailblazers horse riding,
Marketing activity for the Christmas tree lights switch on Cairns Taipans
will start in November.
EVENT SPONSORSHIP PROSPECTUS InitialsCAROLS BY
CANDLELIGHT
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Sunday 9 December 2018 (5:30pm - 8pm)
Location: Fogarty Park, Cairns Esplanade MAJOR SPONSOR: $15,000 + GST
• Prominent exposure of company logo on all
SUMMARY promotional material and website
Carols by Candlelight features Christmas carols performed • Opportunity to address the event audience and/or
by vocal groups, dance schools and soloists, culminating provide giveaways
with a fireworks finale. Popular merchandise such as • Personal recognition as the Major Sponsor in media
candles are sold at the event, with proceeds distributed to releases and the Mayor’s opening speech
the Mayor’s Christmas Cheer Appeal. • Prominent display of company signage at the event
TARGET AUDIENCE SPONSOR: $7,000 + GST
Estimated 10,000 attendees with an interest in Christmas • Company logo on promotional material and website
celebrations made up of: • Display of company signage at the event
• Families
• Young people TAILORED BENEFITS
• Tourists May include:
• Community dance groups, choirs and solo artists • Opportunity to provide a unique activity or
entertainment to the family audience. Previous ideas
MARKETING have included a pre-event magic show and a ‘side
Please refer to page 4, which lists the extensive show alley’ themed games tent
marketing mediums utilised for Council events. Marketing
activity for Carols by Candlelight will start in November. PREVIOUS SPONSORS
Optus, Cairns Post, McDonalds Restaurants, Southern Cross
Austereo, Masters Home Improvements
EVENT SPONSORSHIP PROSPECTUS InitialsNEW
YEAR’S EVE
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Sunday 31 December 2018 (6pm - midnight)
Location: Fogarty Park, Western Event Lawn and Cairns MAJOR SPONSOR: $20,000 + GST
Esplanade • Prominent exposure of company logo on all
promotional material and websites
SUMMARY • Opportunity to address the event audience and/or
Cairns Regional Council’s New Year’s Eve celebration brings provide giveaways
together a diverse crowd of up to 15,000 people over the full • Personal recognition as the Major Sponsor in media
program. Free family rides and entertainment start at 6pm releases and the opening speech
with two major fireworks displays at 9pm and midnight to • Prominent display of company signage at the event
bring in the New Year. • Opportunity to provide a unique activity or
entertainment to the family audience. Previous ideas
TARGET AUDIENCE have included children’s rides and VIP tents
Estimated 15,000 attendees made up of:
• Families PREVIOUS SPONSORS
• Young people Central Queensland University and Rattle and Hum
• Tourists
• Music enthusiasts
MARKETING
Please refer to page 4, which lists the extensive
marketing mediums utilised for Council events. Marketing
activity for New Year’s Eve will start in November.
EVENT SPONSORSHIP PROSPECTUS InitialsAUSTRALIA
DAY
CELEBRATIONS
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Friday 26 January 2019 (7am - 11am)
Location: Western Event Lawns, Cairns Esplanade and MAJOR SPONSOR: $7,000 + GST
Trinity Beach (2019 only) • Prominent exposure of company logo on all
promotional material and website
SUMMARY • Opportunity to address the event audience and/or
Australia Day is held in two locations each year, one based provide give aways
in the city and the second based at the Northern • Personal recognition as the Major Sponsor in media
Beaches. The Northern Beach location rotates between releases and the opening speech
three beaches: Trinity Beach, Yorkeys Knob and Palm Cove. • Prominent display of company signage at the event
The Australia Day celebrations offer a free event for the
community including breakfast, music, stalls, games, SPONSOR: $2,000 + GST
entertainment and community activities. • Company logo on promotional material and website
• Display of company signage at the event
TARGET AUDIENCE
Both events expect 3,000 attendees: TAILORED BENEFITS
• Northern Beaches event draws families and residents • Opportunity to provide a unique activity or
from the local area entertainment at each location. Previous ideas have
• City event attracts both residents and visitors with an included children’s activities such as mini golf and free
interest in music or recreation/socialising on the food and beverages for attendees
Esplanade
PREVIOUS SPONSORS
MARKETING HIT FM, Triple M
Please refer to the Look at our Reach page, which lists the
extensive marketing mediums utilised for Council events.
Marketing activity for Australia Day will start in January.
EVENT SPONSORSHIP PROSPECTUS InitialsINTERNATIONAL
WOMEN’S DAY
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Thursday 8 March 2019 (7:30am – 9am)
Location: Pullman Cairns International, Cairns (2018) MAJOR SPONSOR: $5,000 + GST
• Prominent exposure of company logo on all
SUMMARY promotional material and website
Council hosts a breakfast to celebrate local women • Opportunity to address the event audience and/or
who have made an outstanding contribution to our provide giveaways
community. Two awards are presented: Woman of the • Personal recognition as the Major Sponsor in media
Year and Young Woman of the Year and 2018 awarded the releases and the opening speech
inaugural scholarship to a local woman/girl. The winners • Prominent display of company signage at the event
contributions to the community can be social, economic,
cultural and/or political achievements. International SCHOLARSHIP SPONSOR: $2,000 + GST
Women’s Day has been occurring for well over a century • Company logo on promotional material and website
and is continuing to grow from strength to strength. • Display of company signage at the event
TARGET AUDIENCE PREVIOUS SPONSORS
Over 300 attendees made up of: Bendigo Bank, DFS Galleria, Lotsa, Star FM
• Women and men ranging extensively in age
• Supporters of women in the community
• Award nominees and their guests
MARKETING
Please refer to the Look at our Reach page, which lists the
extensive marketing mediums utilised for Council events.
Marketing activity for the International Women’s Day will
start in January.
EVENT SPONSORSHIP PROSPECTUS InitialsGREAT
BARRIER
REEF
MASTERS
GAMES
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Thursday 23 - Sunday 26 May 2019
Locations: Various sporting venues throughout Cairns MAJOR SPONSOR: $10,000 + GST
and the Tablelands, social hub in the Cairns CBD • Naming rights to one night in the social function
calendar (23, 24 or 25 May 2019), including opportunity
SUMMARY to address the audience and/or provide a prize
The Great Barrier Reef Masters Games is a biannual event giveaway
run by Council. Participants and athletes compete in over • Acknowledgement in opening speech and media
20 different sports. Council are looking for a local Cairns releases
business to sponsor one of the three social nights as part of • Opportunity to display signage and/or perform an
the tournament. activation at social hub venue
• Prominent exposure of logo on all promotional material
and athletes program
TARGET AUDIENCE
• Logo on GBRMG website
In 2017 the event saw over 2000 attendees who are:
• Even split between male and female over the age of 35
• 30.2% of athletes were from Cairns SPONSOR: $5,000 + GST
• 46.5% of athletes were from within Queensland • Opportunity to display signage and/or perform an
• Supporters and spectators activation at social hub venue
• Logo on promotional material
• Logo on GBRMG website
MARKETING
Please refer to the Look at our Reach page, which lists the SUPPORTER: $2,000 + GST
extensive marketing mediums utilised for Council events. • Logo on promotional material
Marketing activity for the Games starts in May 2018. • Logo on GBRMG website
PREVIOUS SPONSORS
Tourism Events Queensland, Tourism Tropical North
Queensland, The Jack, LOTSA
EVENT SPONSORSHIP PROSPECTUS InitialsECOFIESTA
WHEN SPONSORSHIP OPPORTUNITIES
Date & time: Sunday 2 June 2019 (10am – 7pm)
Location: Cairns Cruise Liner Terminal MAJOR SPONSOR: $10,000 + GST
• Prominent exposure of company logo on all
SUMMARY promotional material and website
The rise of the eco-conscious consumer is driving demand • Opportunity to address the event audience and/or
for greener products across every category. Ecofiesta is the provide giveaways
region’s premier sustainability festival. It’s a free entry, all • Opportunity to offer community engagement through a
ages event featuring live music, performances, food, fashion, workshop at the event site
family and children’s activities, games, prizes, interactive • Personal recognition as the Major Sponsor in media
workshops and a large expo. releases and the opening speech
• Prominent display of up to ten promotional signs on the
event site
TARGET AUDIENCE
• Advertisement in the event program
Estimated 10,000 attendees looking for a day of fun,
• Opportunity to utilise the Cairns Ecofiesta brand for
friendship and eco-inspiration and over 100 stalls of
the length of the sponsor agreement
green-tech and sustainable living solutions.
• Complimentary presenting partner premium expo
booth at Cairns Ecofiesta (valued at $1,500)
MARKETING • Exclusivity arrangement with the first right of refusal as
Please refer to the Look at our Reach page, which lists the Presenting Partner for 2020
extensive marketing mediums utilised for Council events.
Marketing activity for Ecofiesta will start in March.
SPONSOR: $5,000 + GST
• Company logo on promotional material and website
SOCIAL ENTERPRISE SUPPORTER • Prime position expo stall at Cairns Ecofiesta
Ecofiesta offers an opportunity for one non-profit • Personal recognition in the opening speech
organisation / social enterprise to provide in-kind event • Display up to five promotional signs on event site
support in return for marketing, fundraising and brand
alignment opportunities.
SUPPORTER: $1,000 + GST
• Company logo on promotional material and website
• Expo stall at Cairns Ecofiesta
• Display up to two promotional signs on the event site
PREVIOUS SPONSORS
Ergon Energy, Queensland Country Credit Union, James
Cook University, Ports North, Pacific Toyota
EVENT SPONSORSHIP PROSPECTUS InitialsMAYOR’S
CHARITY
GOLF DAY
WHEN
Date & time: June 2019 TBC SPONSORSHIP OPPORTUNITIES
Previous locations: Cairns Golf Club, Gordonvale Golf
Course and Half Moon Bay Golf Club MAJOR SPONSOR: $7,000 + GST
• Two teams of four players in the competition with
SUMMARY guaranteed carts
The Mayor’s Charity Golf Day is a charity fundraising event. • Company logo on all event promotional material and
Council has run the event for more than a decade and it website
continues to be one of the most popular events on the • Company logo in the official player’s guide
business calendar. The one day Ambrose event attracts • Opportunity to address the attendees during the event
senior executives from local organisations and provides a • Opportunity to make the presentation of the major prize
valuable networking forum. The charity recipients for 2018: • First option of preferred golf hole for your activation
YAPS and FNQ Rescues R Us. • Personal recognition by the Mayor in official address
• Prominent display of company signage at the event
TARGET AUDIENCE
• 144 participants HOLE SPONSOR: $1,700 + GST
• 36 local businesses wishing to networking whilst • One team of four players in the competition with
supporting a local charity guaranteed carts
• Company logo on events promotional material and
website
MARKETING • Company logo in the official player’s guide
Please refer to the Look at our Reach page, which lists the • Prominent display of company signage on sponsored
extensive marketing mediums utilised for Council events. hole
Marketing activity for the Mayor’s Charity Golf Day will start • Option of providing food, beverage or an activity to
in March. patrons at your sponsored hole
• Personal recognition by the Mayor in official address
• A premium hole for your hosted activity (first in, first
served basis for allocation of holes)
PREVIOUS SPONSORS
FGF Bitumen, Prime Construction, Preston Law, Trinity
Petroleum
EVENT SPONSORSHIP PROSPECTUS InitialsSPONSORSHIP AGREEMENT
ITEM 1 Cairns Regional Council ABN 24 310 025 910 (“Council”)
PARTIES 119-145 Spence Street, Cairns Queensland 4870
Contact: Raine Davies
Position: Coordinator Event Delivery
Telephone: 07 4044 3261
Email: r.davies@cairns.qld.gov.au
Company & Trading names: (“Sponsor”)
ABN:
Address:
Contact:
Position:
Telephone:
Email:
ITEM 2
EVENT NAME
& SPONSORSHIP
CATEGORY
ITEM 3
COMMENCEMENT DATE (TODAY’S DATE)
EXPIRY DATE (EVENT DATE)
ITEM 4
FEE
ITEM 5 Positive Ageing Fair New Year’s Eve
SPONSORSHIP SOUGHT Major Sponsor: $5,000 + GST Major Sponsor: $20,000 + GST
(please tick) Sponsor: $2,000 + GST
Australia Day Celebrations
Ride2Work Major Sponsor: $7,000 + GST
Major Sponsor: $2,000 + GST Sponsor: $2,000 + GST
Sponsor: $500 + GST
International Women’s Day
Baby Welcoming Ceremony Major Sponsor: $5,000 + GST
Major Sponsor: $2,000 + GST Scholarship Sponsor: $2,000 + GST
Sponsor: $500 + GST
Great Barrier Reef Masters Games
TNQ Innovation Awards Major Sponsor: $10,000 + GST
Major Sponsor: $5,000 + GST Sponsor: $5,000 + GST
Sponsor: $2,000 + GST Supporter: $2,000 + GST
Understory Film Festival Ecofiesta
Major Sponsor: $5,000 + GST Major Sponsor: $10,000 + GST
Sponsor: $1,000 + GST Sponsor: $5,000 + GST
Supporter: $500 + GST Supporter: $1,000 + GST
Christmas Tree Switch On Mayor’s Charity Golf Day
Major Sponsor: $5,000 + GST Major Sponsor: $7,000 + GST
Sponsor: $1,000 + GST Hole Sponsor: $1,700 + GST
Carols by Candlelight
Major Sponsor: $15,000 + GST
Sponsor: $7,000 + GSTITEM 6
THE SERVICES PROVIDED TO COUNCIL
The services provided by Council as part of your sponsorship are listed on the
relevant event page. Please initial this page to acknowledge these services.
DEFINITIONS 4.2. The parties acknowledge that Council is self-insured.
1.1. In this Agreement unless inconsistent with the context or subject mat- 4.3. Council will not in any way be liable to the Sponsor for loss or damage is
ter:- suffers in connection with this Agreement, provided that that loss or damage
“Address for Service” means PO Box 359 Cairns in respect of Council and was not caused by Council’s breach of this Agreement.
the address in Item 1 in respect of the Sponsor, or any other address nom- 4.4. The Sponsor indemnifies Council against all losses, claims or damages
inated in writing by a party to the other party as its new address for notices Council incurs as a result of the Sponsor’s negligence or failure to comply
or service; with the terms of this Agreement.
“Agreement” means this Sponsorship Agreement;
“Approvals” means any approvals required to be issued by any Authorities in 5. TERMINATION
connection with the Signage and all changes to those Approvals which may 5.1. If a party fails to comply with a term of this Agreement (“defaulting par-
need to be agreed to by those Authorities; ty”) and fails to remedy that non-compliance within 14 days of receiving a
“Benefits” means benefits relating to the Sponsorship which Council pro- notice from the other party requiring it to do so (“non-defaulting party”), the
vides to the Sponsor as set out in Item 6; non-defaulting party may terminate this Agreement by giving written notice
“Commencement Date” means the date specified in Item 3 and the com- to the defaulting party.
mencement of the agreement; 5.2. If at any time during the Term Council considers, acting reasonably, that
“Expiry Date” means the date specified in Item 3 and the date that the agree- this Agreement is no longer desirable having regard to adverse publicity
ment expires; relating to or associated with the Sponsor, Council may terminate this Agree-
“Fee” means the payments and other consideration to be provided by the ment by giving 14 days written notice to the Sponsor.
Sponsor to Council under this Agreement, as specified in Item 4; 5.3. If the Sponsor becomes subject to any Insolvency Event during the
“Force Majeure” means an act, omission or circumstance over which Coun- Term, Council may terminate this Agreement by giving written notice to the
cil could not reasonably have exercised control, including without limitation Sponsor.
cyclone, employee strike, terrorist incident, tsunami, floods and the like;
“GST”, “Recipient”, “Supplier”, “Supply” and “Tax Invoice” have the same 6. ASSIGNMENT
meaning as given to those terms in A New Tax System (Goods and Services This Agreement may not be assigned by the Sponsor without Council’s writ-
Tax) Act 1999 (Cth); ten consent, which consent may (at Council’s sole discretion) be granted,
“Insolvency Event” occurs if the Sponsor becomes the subject of bankruptcy granted with conditions or withheld.
proceedings, winding up proceedings, is declared bankrupt, has a winding
up order made against it, has a receiver and/or manager or administrator 7. FORCE MAJEURE
appointed or enters into a scheme of arrangement with creditors; 7.1. If Council is rendered unable, wholly or in part, by Force Majeure to car-
“Item” means the item number in the Reference Data; ry out or observe any of its obligations under this Agreement, it shall give to
“Logo” means the Logo of the Sponsor, Council or event, the Sponsor prompt written notice providing full details of the Force Majeure.
“Services” means the services provided or undertaken by Council, as spec- 7.2. Subject to clause 7.1, the obligations of the parties under this Agree-
ified in Item 6; ment, to the extent affected by Force Majeure, will be suspended and no
“Signage” means the signage to be erected and/or displayed under this claim by either of the parties against the other party will avail by reason of
Agreement, particularly that listed in Item 6; such Force Majeure provided that Council must, to the extent practicable,
“Sponsorship” means the sponsorship the subject of this Agreement; take all reasonable steps to remove the Force Majeure as soon as possible.
“Sponsorship Logo” means the logo used by Council in respect of the Ser- Such reasonable steps will not require Council to settle any reasons for
vices, as attached to this Agreement; Force Majeure on unfavourable terms.
“Term” means the term of this Agreement as specified in Item 3, and calcu-
lated as being from and including the Commencement Date to and including 8. GENERAL PROVISIONS
the Expiry Date. 8.1. This Agreement is governed by, and is to be construed in accordance
with, the law of the State of Queensland, Australia.
2. SPONSORSHIP AND BENEFITS 8.2. The parties agree that the courts of the State of Queensland will have
2.1. The Sponsor will, during the Term, pay the Fee to Council, and in con- non-exclusive jurisdiction to hear disputes arising out of or relating to either
sideration, Council will provide the Benefits to the Sponsor. this Agreement or the formation of this Agreement.
2.2. Council will issue the Sponsor with a Tax Invoice for the amount of the 8.3. A notice will be deemed to be served on a party if it is addressed to that
Fee plus GST and the Sponsor will pay the Fee plus GST by cheque or as party at its Address for Service (and if the notice is to be served on Council,
otherwise directed by Council within 14 days of receipt of each Tax Invoice. marked to the attention of the Chief Executive Officer) and it is delivered by
2.3. The amounts payable by the Sponsor under this Agreement are ex- hand to that address or sent by registered mail to that address.
clusive of GST unless otherwise provided. If GST is to be assessed on the 8.4. This Agreement contains the entire agreement between the parties in
provision of goods, services or any other Supply under this Agreement, then relation to the Sponsorship.
the Recipient of the Supply shall, in addition to all other payments contracted 8.5. Each party must promptly execute all documents and do all things nec-
to be made under this Agreement, pay the Supplier upon receipt of a valid essary or desirable to give full effect to the arrangements set out in this
Tax Invoice, the relevant GST amount/s. Agreement.
2.4. The Sponsor and Council will promptly take all necessary steps and 8.6. Each party is responsible for its own legal fees in relation to the negoti-
do all things as may be reasonably required on their part to diligently and ation, preparation and execution of this Agreement.
expeditiously perform their obligations under this Agreement. 8.7. Any duty on this transaction is payable by the Sponsor.
8.8. Nothing in this Agreement creates a joint venture, partnership, or the
3. SPONSORSHIP MATERIAL AND SIGNAGE relationship of principal and agent, or employee and employer between the
3.1. Any promotional material to be used by either party making reference to parties, and no party has the authority to bind any other party by any repre-
the Sponsorship is to be approved in writing by the other party prior to use, sentation, declaration or admission, or to make any contract or commitment
which approval must not be unreasonably withheld. on behalf of any other party or to pledge any other party’s credit.
3.2. The Signage will be erected in accordance with the specifications set 8.9. Time shall be of the essence of this Agreement.
out in Item 6 and the Sponsor must, at its own cost:- 8.10. The Sponsor must not disclose the terms of this Agreement to any
third party without Council’s written consent. Council may disclose the terms
4. INSURANCE AND LIABILITIES of this Agreement as it sees fit. This clause survives the termination of this
4.1. The Sponsor shall at its own cost for the Term take out and maintain Agreement.
insurance in relation to its activities and potential liabilities to Council and
third parties under this Agreement and the Sponsor must cause Council’s
interests to be noted on its relevant insurance policies.
InitialsExecuted by Council
/ / 2018:
NAME:
POSITION:
Witnessed by:
NAME:
POSITION:
Executed by Sponsor
/ / 2018-:
NAME:
POSITION:
Witnessed by:
NAME:
POSITION:Contact: Raine Davies, Coordinator Event Delivery
Office: 119-145 Spence Street, Cairns
Mail: PO Box 359, Cairns Qld 4870
Email: r.davies@cairns.qld.gov.au
Phone: 07 4044 3261You can also read
